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Transcript of EKT Accounting Overview
SAP Simple Finance Add-On 2.0 for SAP Business Suite powered by SAP HANA
Accounting Overview
March, 2015
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 2 Customer Early Knowledge Transfer
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without
the permission of SAP. This presentation is not subject to your license agreement or any other service or
subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this
document or any related presentation, or to develop or release any functionality mentioned therein. This
document, or any related presentation and SAP's strategy and possible future developments, products and
or platforms directions and functionality are all subject to change and may be changed by SAP at any time
for any reason without notice. The information in this document is not a commitment, promise or legal
obligation to deliver any material, code or functionality. This document is provided without a warranty of any
kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness
for a particular purpose, or non-infringement. This document is for informational purposes and may not be
incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except
if such damages were caused by SAP´s willful misconduct or gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results
to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-
looking statements, which speak only as of their dates, and they should not be relied upon in making
purchasing decisions.
Legal disclaimer
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without
the permission of SAP. This presentation is not subject to your license agreement or any other service or
subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this
document or any related presentation, or to develop or release any functionality mentioned therein. This
document, or any related presentation and SAP's strategy and possible future developments, products and
or platforms directions and functionality are all subject to change and may be changed by SAP at any time
for any reason without notice. The information in this document is not a commitment, promise or legal
obligation to deliver any material, code or functionality. This document is provided without a warranty of any
kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness
for a particular purpose, or non-infringement. This document is for informational purposes and may not be
incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except
if such damages were caused by SAP´s willful misconduct or gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results
to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-
looking statements, which speak only as of their dates, and they should not be relied upon in making
purchasing decisions.
Legal disclaimer
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 3 Customer Early Knowledge Transfer
At the end of this lesson, you will be able to:
• Explain the principles of SAP Simple Finance add-on 2.0
• Provide an overview about new features in Accounting
• Get a high level understanding of how to get there –
to SAP Simple Finance Add-on 2.0
Objectives Slide
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 4 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 5 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 6 Customer Early Knowledge Transfer
SAP Accounting powered by SAP HANA
Instant Insight
Intuitive User Experience
Non-Disruptive and Flexible
” “ The world’s leading Accounting solution. Reinvented
The new Principle of ONE
Universal Journal Entry
One Chart of Account
Central Finance Deployment
Leverage Soft Close
Better Insight within the Period
Accelerate Hard Close
New look and feel with Fiori
Traditional Accounting Transactions
Analytical Accounting Apps
Intuitive drill down reporting
Trial Balance Reporting
Journal Entry Analyzer
Non-Disruptive
Migration Path
Compatibility Views
Flexible
Journal Entry Extensibility
Flexible Add-on Postings
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 7 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 8 Customer Early Knowledge Transfer
Challenges of the current architecture:
Multiple sources of truth
Challenges:
• The combined content of several
tables represents “the truth”.
Reconciliation efforts are
enforced by design
• Need “to move” data to the
appropriate table for reporting
(e.g. “settlement”)
• Different level of detail stored in
the respective
components/tables
• Components are structured
differently (e.g. fields/entities
differ)
• Different capabilities in the
components (customer fields,
currencies, multi-GAAP etc.)
• Multiple BI extractors needed to
cover the complete truth in BI.
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 9 Customer Early Knowledge Transfer
Custom specific
The new Principle of ONE Universal Journal Entry in SAP Accounting
Single repository of journal entries across multiple applications
without redundancy
Universal
Journal
This enables deeper, instant insight across all dimensions, easier extensibility, and
process optimizations for an accelerated financial close.
Public Sector
Joint Venture
Profitability Analysis
Fixed Assets
Material Ledger
Accounts Receivable
Mgmt. Accounting
Accounts Payable
General Ledger
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 10 Customer Early Knowledge Transfer
Architecture
Concept: “Take the best of all
worlds” (e.g. ledger, market
segment, coding block, etc.)
ONE line item table with full
detail for all applications - for
instant insight & extensibility
This replaces the “logical
document” of release 1.0.
Secondary cost elements are
G/L accounts.
Data stored only once: no
reconciliation needed by design
Reduction of memory footprint
through elimination of
redundancy.
Fast multi-dimensional reporting
possible without replicating data
to business warehouse (BW).
If BW is in place anyway, only
one single BI extractor needed
(instead of many today).
The new Principle of ONE Universal Journal Entry in SAP Accounting
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 11 Customer Early Knowledge Transfer
The new Principle of ONE Fixed Asset Accounting in Universal Journal
Fixed Assets in Universal Journal
Reconciliation between G/L and AA is ensured by design.
After migration, reporting for previous fiscal years is still possible due to compatibility views.
Transparent assignment of depreciation area to accounting principle
Depreciation posted with all details: Accumulated depreciation costs and costs by asset Audibility and Simplicity benefits
Independent / complete depreciation areas (no delta areas used as before)
Simplified Chart of Deprecation, only one depreciation area per valuation necessary
New transactions for depreciation area specific documents
New document display: explain the detailed impact of any transaction to the books
Flexible account determination
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 12 Customer Early Knowledge Transfer
The new Principle of ONE All Accounts become G/L Accounts
Balance Sheet Accounts
Non Operating
Expenses/Revenues
Primary Cost Elements
Secondary Cost Elements
G/L Accounts
Available G/L Account types:
• X: Balance Sheet
• N: Non operating expenses/reveneus
• P: Primary costs /revenues
• S: Secondary cost elements
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 13 Customer Early Knowledge Transfer
Deployment Option ‘Central Finance’ Centralization in a distributed system landscape
Planned Innovations
Real-time replication of
secondary CO postings from
several source systems into a
central simple finance system
Document drill back to the
original FI document in the
source system
Replication of cost objects
(production orders, product cost
collectors, and internal orders)
from source systems to the
central system
Mapping functionality for
harmonization of master data
before posting into central
finance
Access to existing master data
mapping from SAP Master Data
Governance (optional)
Centralized error handling with
the error correction and
suspense tool
Benefit from SAP Simple Finance while not
touching your existing system landscape
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 14 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 15 Customer Early Knowledge Transfer
Leverage Soft Close and accelerate Hard Close Accelerated Financial Close
Soft Close – Better Insight within the Period
• Real-time profitability by earlier derivation of market segment information from sales order
items, cost centers, internal orders, and customer projects
• Correct asset acquisition values at any time - now also for valuation areas with “special
items” - no more periodic posting run required
Hard Close – Elimination of Closing Tasks
• See improvements mentioned under “Soft Close”
• Elimination of multiple reconciliation tasks due to the universal journal
Hard Close – Acceleration of Closing Tasks
• Significant speed-up of asset depreciation run – the depreciation amounts are re-calculated
with every master data change or asset transaction, and no longer at period-end as part of
the depreciation run
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 16 Customer Early Knowledge Transfer
Leverage Soft Close and accelerate Hard Close Enriched Profitability Characteristics in real time
We get richer data faster
Profitability characteristics are
immediately derived at the
point in time of each “primary”
document.
Approach: Take all information
that is available and known at
this point in time. Post to a
“CO-object” and fill market
segment attributes in one step.
No settlement run needed to
show relevant market segment
information in profitability
We write a market segment
information to each P&L line
immediately
Example on the left: Immediate
assignment of a market
segment to salary costs
Example: Posting of salaries and immediate assignment of the
respective market segment
G/L Account Cost Center Market
Segment
Credit Debit
Salaries and
wages
1000
(Development
Financials)
HANA 20000 €
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 17 Customer Early Knowledge Transfer
We get richer data faster
Full level of detail stored for use
in all components. Example:
Causing Fixed Asset stored in in
cost center reporting.
New structural capabilities:
Ability to analyze costs for all
cost object types together
Example for air travel costs that
is analyzed by different CO-
objects in one report
Further specific analysis by
market segment is possible
without waiting for the closing
process to happen.
Leverage Soft Close and accelerate Hard Close Multiple attribute available in each posting item
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 18 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 19 Customer Early Knowledge Transfer
Intuitive User Experience Fiori UIs for Accountant’s daily transactions
…
Post General Journal Entries
One Screen App for manual postings
to G/L accounts
Calculate taxes automatically
Add attachments and enter notes to
explain the reason for postings
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 20 Customer Early Knowledge Transfer
Intuitive User Experience Financial Statement App
Financial Statement App
Simple search for accounts and
hierarchy nodes
App navigation to show G/L balances
App navigation to show G/L line items
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 21 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 22 Customer Early Knowledge Transfer
Financial Statement drill-down unleashed Fast drill down reporting to any Journal dimension
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 23 Customer Early Knowledge Transfer
Flexible Journal Entry Analyzer Starting with detailed analysis per Journal Entry
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 24 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 25 Customer Early Knowledge Transfer
Migration Path to Simple Finance 2.0
Preparation
Upgrade & DB Migration
• Perform period-end closing activities in asset accounting
• Run reconciliation reports to ensure consistent data/ Run special check report for FI-AA installed via note
• Execute and save financial reports to allow comparison of financial KPI‘s after migration
• Customizing for New GL (if necessary) and Customizing for initial balance carry forward (in test system)
Optional: New GL Migration
Data Migration
Post Processing
• Create cold store for old index tables (for partially archived documents)
• Update FI-AA customizing (in test environment)/ Import FI-AA Customizing (in productive environment)
• Run Reconciliation reports to check data consistency
• Execute financial reports and compare financial KPI‘s with KPI‘s from preparation phase
• Perform process tests to ensure successful migration (in test system)
• Backup (BCK) tables are created in DDIC for all tables, which will be made obsolet (totals and index)
• Run check report, if all necessary BCK tables have been created
• Rename index and total tables into x_BCK
• Delete original index and total tables and generate views instead
• Import and Activate new programs
• Import Customizing of initial balance carry forward (in productive system)
• automaticaly fill table for AP/AR balances carried forward
• Perform Smart Financials Migration: Fill Delta-tables, Fill table for AP/AR balances carried forward, Perform
initial balance carry forward (if necessary), Link line items CO& FI)
• Import New GL Customizing (if necessary)
• Run migration of data original stored in classical GL into New GL data structures (FAGLFLEXA)
• Check report to ensure successful migration step
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 26 Customer Early Knowledge Transfer
Non Disruptiveness
Safeguarding customer
investments
From the perspective of an
ABAP program nothing
changed (read access)
We provide so called
“compatibility views”.
Via this views the select is
redirected to the new
persistency in HANA
In the example given, an
access to table COEP is
redirected via the view
V_COEP to the new Universal
Journal Entry
Consequence: Customer ABAP
programs that read directly
“COEP” via select statements
continue to run as before
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 27 Customer Early Knowledge Transfer
Agenda
SAP Accounting Reinvented
Principle of One
Closing Acceleration
Intuitive User Experience
Drilldown Reporting
Non-disruptive
Flexibility
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 28 Customer Early Knowledge Transfer
Flexible Ledger Concept Flexible Add-on Postings via Appendix Ledgers
Universal Journal
Base Ledger IFRS
Purpose: Financial Statement for IFRS
Appendix Ledger A
“Post into closed periods
for restatement purposes”
Appendix Ledger B
“Distribute revenues
differently on org units
than in legal view”
Appendix Ledger C
“Adjustments for
consolidation purposes”
Planned Innovation
Ledgers can be stapled on top of each
other providing a flexible mechanism for
adjustments and reporting.
An important use case are management
views on top of legal data.
Besides creating a master record,
appendix ledgers need no additional
configuration.
Reporting on the appendix ledger always
includes the data of the base ledger.
Multiple appendix ledgers can point to the
same base ledger.
Appendix ledgers can point to another
appendix ledger instead of a base ledger -
creating a hierarchy of ledgers.
Benefit of reduced data footprint
Benefit of reduced reconciliation as only
(manual) delta postings are maintained in
the appendix ledger.
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 29 Customer Early Knowledge Transfer
Uniform extensibility with customer fields
Universal Journal
… Standar
d Field x
Standard
Field x+1 zzcust01
zzcust0
2 …
wwprof0
1 wwprof02 …
Coding Block extensibility “CO-PA” extensibility
Capabilities:
• Unified Journal can be extended with customer fields.
• We offer P&L line extension using “CO-PA capabilities”, i.e. field definition including the rich
derivation tools.
• We offer Coding Block extensibility.
• The new HANA based reporting of all components can use the customer fields
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 30 Customer Early Knowledge Transfer
You should now be able to
Explain the main functional features of SAP Accounting
from SAP Simple Finance 2.0
Understand the benefits of Universal Journal Entries
Give an overview about SAP Accounting to customers
Summary
© 2015 SAP SE or an SAP affiliate company. All rights reserved. 31 Customer Early Knowledge Transfer
© 2015 SAP SE or an SAP affiliate company.
All rights reserved.
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National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind,
and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or
SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and
services, if any. Nothing herein should be construed as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related
presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated
companies’ strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be
changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment,
promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties
that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking
statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.