EIS Progress Report

Executive Steering Committee Meeting

January 20, 2010

04/20/23 1

Issues Report

• Banner HR/Payroll– HR/Payroll went live January 4, 2010.– Mid Month payroll successfully completed on January 15, 2010.– 60% of student employees successfully started their web time entry as

of January 19.– End of Month payroll will be live January 29, 2010.

• Banner Student– Drop for non-payment discussion from Kathleen Moberg and Shawna

Aced, Student module team leads.– College Accounts Receivable vs. District Accounts Receivable

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Project calendar review

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Major Tasks AchievedDecember 2009/January 2010

Planned activities Date Target results

Time entry training 12/15/2009 Completed

Final HR/Payroll Go Live Review 12/10/2009 Completed

Mock test of Student time entry 12/14/2009 Completed

Mock test of Student time entry 12/15/2009 Completed

System lock down review for HR/Payroll 12/17/2009 Completed

Final Payroll parallel testing review 12/21/2009 Completed

Final System conversion upload from Plus to Banner

12/30/2009 Completed

Mid month payroll run 1/15/2009 Completed as scheduled

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Major Tasks AheadJanuary/February 2010

Planned activities Date Target results

End of month payroll go live 1/29/2010 Pay 2000 employees, $12M payroll.

Web Time Entry approved for payroll 2/5/2010 Student, temporary and classified hourly employees go paperless.

Student module go live assessment 2/1/2010 – 2/4/2010 Review of Student module status and readiness.

February mid month payroll 2/15/2010 Banner payroll with web time entry.

2nd Student mock registration 2/28/2010 Test of Student mock registration

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Project budgetCurrent budget vs. expenditure as of 07/29/2009

Project Item Budget amount Expenditure Balance

Banner/Oracle Implementation 3 years

6.6M 6.3M +0.3M

EIS Hardware 1.0M 1.1M -0.1M

Backfill 1.7M 0.3M 1.4M

Start up cost year 2/3 1.3M 0.56M 0.74M

Project Contingency 1.2M 0 1.2M

Total 11.8M 8.26M 3.54M

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Percent of budget used as of November 30, 2009

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Completion vs. Budget Detail AnalysisAs of December 31, 2009

04/20/238

Area/CategoryTotal Budgeted

HrsTotal Hrs Used

Thru 12/31Total Hrs

RemainingAdvancement 456.00 0.00 456.00BDMS 160.00 155.50 4.50Finance 1048.00 993.00 55.00HR 1036.00 1054.00 -18.00Integration 812.00 203.50 608.50Luminis 896.00 726.25 169.75Student 1534.00 759.00 775.00BPA 640.00 659.50 -19.50Conversion 777.00 512.00 265.00Customization Analysis

0.00 17.25 -17.25

End User Trng 120.00 51.00 69.00End User Trng Materials

40.00 0.00 40.00

End User Trng Needs Assmt

200.00 68.00 132.00

FinAid 824.00 586.00 238.00HR Go Live 2010 0.00 996.50 -996.50Mini-Summit 0.00 174.50 -174.50Project Mgmt 4400.00 3511.00 889.00Reporting 80.00 50.00 30.00Reporting--EDW 320.00 68.00 252.00Reporting--ODS 494.00 361.00 133.00Student--DegreeWorks 438.00 2.00 436.00Tech Identity Mgmt 324.00 279.00 45.00Tech Installs 189.00 194.50 -5.50Tech Planning 80.00 130.50 -50.50Tech RDBA 660.00 805.75 -145.75Tech Support 0.00 198.00 -198.00Tech Training 330.00 245.00 85.00Grand Total 15858 12800.75 3057.25

Student Module –Upcoming Challenges

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Applicationstart

Registration

Start of Quarter

2 weeks out

3 weeks out

8 weeks out

12 weeks

Application Registration

Touchnet Application

New studentsReturning Students

High School Students

ContinueStudents

Date to RegisterETS Customized program

InstructorAuthorized

Add

Authorized codeCustomized

process

End of authorizedcode

Drop w/o gradeDrop with W grade

DSPS/EOPS programStudent Body Senate

Summer Counseling programCredit numbers

5 days without payAutomatic drop after

registration customized process

Instructor privilegedrop

Quarter end

Blue circleETS developed

customized process

All the above proceeses will be replaced by CCCApplyBanner Student Registration

Class RosterLuminis Self Service

Banner Automate Drop Process