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COCHIN SHIPYARD LIMITED(A Gowrnment of India Category-'1 l\,lliniratna Company, [/]inistry 0{ Shipping)

TENDER ENQT]IRYVESSEL/ PROJECT: SHIP 020

SLIAI-EDTENDERS IN DLIPI-ICATI-. SLiPFTRSC'RIlllN(i 'tllF. HNQIJIRY NUMBtTR ANI) LAST DAI'tFOR RECEIPT OF TENDER ON THF. I-NVIrl.OPE" arc invitecl in Trvo Seprrate Clovcrs as PART I:TECHNO-COMMERCIAL & PART ll: PITICE lbr thc sLrppll o1'lirllouin!. nraterials so as to reach tlreultdcrsigned on or befbre the last date arrd timc shorvn. -i-enclers should be adclressed to DEPLI'I YGENERAL MANAGER (Materials). cocHtN SHIpyARD I-tMITED. p.B.No 1653. cocr{tN -15.Tenclers will be considered sub-|ect to tlre Ceneral Tenrs and corrditions attached. Otfbrs can also be rradc bvIrax / E-mail between 13.00 hrs and l5 hrs (lST) on or bel'ore the last clate erncl rirle shovvn. if clelivery ofscaled ofl'ers cannot be ensr:red at CSL on the due date.

I rxeurRY No. ENQUIRY DATB LAST DATE & TIME FORRECEIPT OF TENDER

TENDT]II OPIININ(; DATI, &TIMIi

Sl No Material Code Matelial,/ Serr,'ice Dcscri ption (JLrantitl Lln it [)eliverv [)atc

l0 I 090053 77 r

COARSE, GARNE,T ABRASIVF,S

GRAIN SHAI)E : AN(illt.AR.CIOLOIIR : I{ED/PINK.

IIARDNESS : 7.5-8.0 MOtIS

l0 I()N l0 UtrC 2017

Note: 1/ Contruercial checkli,st duly./ille.d in orttl .signetl .rhot.rld ht:.strhmitted ulctngv,ith the of/er.

Annexure.'l) [mportant Notice2) Technical Specification3) Ceneral Terms & Conditions (Enquiry)1) ContmercialChecklist5) Special lnstructions fbr Two bicl svstenrO) lJanl< Guaranter- l'ut'tnitt

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Registered Office: Administrative Buitding, PO. BagNo. 1653, Perumanoor PO, Kochl - 682 015

si{ / Phone: +9 1 (484) 2361181 I 25O120O. I5l "RI/ Fax: +91 (484) 237 0897 I 2383902

i'q-q[{c Z Website:wwwcochinshipyard.com CIN: U63O32KL1972GO|OO2414

Annexure 1

IMPORTANT NOTICE

SUPPLIERS SHALL TAKE NOTICE ON THE FOLLOWING POINTS FOR ITS STRICT COMPLIANCE.

AS THE ITEMS ARE CRITICALLY REQUIRED FOR OUR PRODUCTION SUPPORT, NONCOMPLIANCE OF ANY OF

THE FOLLOWING POINTS WILL INVITE DISQUALIFICATION OF THE SUBMITTED OFFER WITHOUT ANY

FURTHER COMMUNICATION / NOTICE FROM THIS OFFICE IN THIS REGARD.

I. FOR THE CONSIDERATION OF THE OFFER AND ITS PRICE BID OPENING, SUPPLIERS SHOULD ENSURE

THE COMPLIANCE OF FOLLOWING POINTS (WHICH ARE MANDATORY IN LINE WITH THIS

PARTICULAR TENDER) AS STIPULATED IN THE GENERAL TERMS AND CONDITIONS OF ENQUIRY AND

COMMERCIAL CHECK LIST HEREWITH.

1. LIQUIDATED DAMAGE

2. PAYMENT TERMS

3. VALIDITY OF OFFER

4. SECURITY DEPOSIT/PERFORMANCE GUARANTEE

A. FOR ALL FIRMS WHO ARE REGISTERED WITH DISTRICT INDUSTRIES CENTRE AND COME

UNDER THE CATEGORY OF MICRO AND SMALL ENTERPRISES HOLDING A VALID EM PART

II CERTIFICATE OR UDYOG ADHAAR CERTIFICATE, THE FOLLOWING BENEFITS ARE

EXTENDED

I. TENDER FORMS SHALL BE ISSUED FREE OF COST

II. PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IS EXEMPTED

B. FOR ALL THE FIRMS WHO ARE REGISTED WITH NSIC AND COME UNDER MICRO AND

SMALL ENTERPSISES HOLDING A VALID NSIC CERTIFICTE, THE BELOW BENEFIT IS ALSO

EXTENDED IN ADDITION TO ‘A’ ABOVE.

III. WAIVER OF SECURTY DEPOSIT (SD) FOR THE PERFORMANCE OF THE

CONTRACT (10% OF THE ORDER VALUE BY WAY OF BANK GUARANTEE TILL

THE SUPPLIES ARE COMPLETED). HOWEVER TO ENSURE PERFORMANCE OF

THE ITEM DURING THE GUARANTEE PERIOD A PERFORMANCE BANK

GUARANTEE (PBG) (10% OF THE ORDER VALUE BY WAY OF BANK

GUARANTEE) TO BE SUBMITTED BY THE FIRM AS APPLICABLE.

5. GUARANTEE

6. AUTHORISATION LETTER FROM THE OEM (IF APPLICABLE)

7. RISK PURCHASE

8. MAKE AND MODEL NUMBER OF OFFERED ITEM.

9. SUBMISSION OF RELEVANT CATALOG OF EQUIPMENT OFFERED.

10. SELF CERTIFIED COPY OF MSE /NSIC CERTIFICATE, IF APPLICABLE.

11. PRICE BID TO BE SUBMITTED IN THE PRICE BID FORMAT.

12. UNPRICED BID TO BE SUBMITTED ALONG WITH TECHNO COMMERCIAL BID WITH DETAILS

LIKE PERCENTAGE OF TAXES & DUTIES APPLICABLE AND DETAILS LIKE

QUOTED/NIL/INCLUDED TO BE MENTIONED FOR EACH LINE ITEM.

II. IT IS REITERATED THAT OFFERS SUBMITTED WITHOUT COMPLIANCE OF ANY ONE OF THE

AFORESAID POINTS WILL NOT BE CONSIDERED FOR ITS EVALUATION AND SUMMARILY BE

REJECTED ON COMMERCIAL BACKGROUND WITHOUT ANY FURTHER CLARIFICATION / NOTICE /

COMMUNICATION IN THIS REGARD FROM M/S COCHIN SHIPYARD LTD., EVEN THOUGH THE OFFER

IS TECHNICALLY ACCEPTABLE.

(SD/-)

DEPUTY GENERAL MANAGER (MATERIALS)

************

Annexure 2

TECHNICAL SPECIFICATION FOR COARSE GARNET #30/60

A. Physical Properties

1. Grain Shape : Angular

2. Colour : Red/Pink

3. Hardness : 7.5-8.0 Mohs

4. Bulk Density : 2.4 g/cm3

5. Specific gravity : 4.1 g/cm3

6. Conductivity : <10 Micro Siemens/Metre

B. Chemical Composition

1. Sio2 : 36-38 %

2. Al2o3 : 20-22 %

3. Fe2O3 : 31-33 %

4. TiO2 : 0.5-0.8 %

5. MgO : 7-9 %

6. LOI : 0.01-0.05 %

7. P2O5 : 0.1-0.2 %

8. Soluble Chloride : <20 ppm

C. Packing

Packing Size : 50 KG per pack

Packing Type : PP bags

Annexure 3

GENERAL TERMS AND CONDITIONS (ENQUIRY)

1. Tenderers are to carefully go through the terms and conditions and the technical specification of the items for which

offers are called for. Deviations, if any, shall be specifically brought out in the offer.

2. Offers are to be furnished in duplicate and should be free from overwriting. Corrections and additions, if any, must

be attested. Incomplete/ambiguous offers are likely to be rejected.

3. Indigenous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be arranged by

CSL.

4. Prices should be valid for acceptance for a period of four months from the date of opening of tender.

5. No enhancement of rate for whatever cause will be allowed once the offer is accepted and an order is placed.

Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated delivery period

will entail cancellation of the order and forfeiture of Earnest Money Deposit/Security deposit, if any and/or risk

purchase.

6. Taxes and Duties, if any, payable extra are to be indicated in the price part for single bid and in techno-commercial

part for two bid.

7. Delivery time required for supplies should be indicated in the offer.

8. CSL terms of payment is payment within 30 days from the date of receipt of item at CSL Store. Please confirm in

your offer that our terms of payment are acceptable to you.

9. The firm/bidder winning the contract shall sign an agreement with Cochin Shipyard Ltd for “Fall clause”.

Accordingly, during the contract period the firm/bidder cannot offer the item/s to anyone else at rates lower than

the rates quoted, or the same lowest rate shall be applicable to the contract with CSL.

10. Manufacturer’s name, their trademark and brand, if any, should invariably be mentioned and illustrative leaflets

giving technical particulars etc., should be attached to the offer.

11. Materials offered shall conform to CSL specifications/drawings.

12. Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawing, if called

for, is also to be furnished for approval before commencement of manufacture.

13. The quantities in each item to be purchased may vary according to actual requirement at the time of placing orders.

14. Security Deposit: The successful tenderer must remit the security deposit of the 10% of the order value by way of

Bank Guarantee as per CSL format from nationalized of scheduled Indian bank if an order is placed on him towards

satisfactory performance of the contract and for enforcement of agreed performance can be as per the guarantee

clause. The BG should be initially valid till completion of supplies and later revalided to cover the Guarantee period

as specified by CSL.

15. Force Majeure condition: - Should failure in performance of the contract or part thereof arise from war

insurrection, restrain imposed by Government, Act of Legislature or other Statutory Authority or illegal strike, riot,

legal lock-out, flood, fire, explosion, act of God or any inevitable or unforeseen event beyond human control which

may be construed as reasonable ground for an extension of time, CSL may allow such additional time as is

mutually agreed, to be justified by the circumstances of the case. The occurrence/ cessation of force majeure

situation is to be informed with documentary evidence within 15 days from the date of occurrence/cessation.

16. Liquidated Damage: - In case of delay in supply of ordered materials beyond the stipulated delivery period,

supplier is to pay Liquidated Damages a sum equivalent to ½%(half percent) per week or part of the week of the

order value in the case of Machinery/Equipment and of the value of materials delayed in the case of all other items,

subject to a maximum of 10% of the undelivered quantity.

Annexure 3

17. Risk Purchase: -If the supplier fails to supply the items ordered within the delivery date or violate any of the terms

and conditions of the purchase order; CSL shall have the following rights.

a) To terminate the contract with 15 days notice forfeiting the security deposit.

b) To initiate alternate procurement action at the risk and cost of the supplier.

18. Guarantee: - The goods supplied shall be guaranteed for satisfactory performance for 12 months from the date

of delivery of materials at CSL Stores against faulty design, defective materials and bad workmanship. Supplier

should supply and install free of cost immediately any part found to be defective for the above reasons within the

guarantee period.

19. Suppliers are allowed to depute their authorized representative to be present at the time of opening of the price bid.

20. Indian Agent: - Cochin Shipyard Ltd. is a fully owned Govt. of India Enterprise and prefers to deal directly with

the supplier. However, if the supplier appoints an Indian Agent to deal with Cochin Shipyard Ltd., the commission

payable by the supplier to such an agency shall be intimated. The Indian agent shall be enlisted with Director

General of Supplies and Disposals under the compulsory registration scheme of Ministry of Finance. ″If

manufacturers effect supplied through Agents only, authorization in writing from manufacturers in favour of the

Agent for supply to CSL shall be furnished. If Indian Agent submit offers on behalf of Foreign manufacturers, copy

of the Agency Agreement between them and their mutual interest in the basis to be furnished. In case where an

Agent participates in a tender on behalf of a Foreign manufacturer with specific authorization from the

manufacturer, he should not quote on behalf of another Foreign manufacturer along with the first manufacturer in

a subsequent/parallel tender for the same item. In other words one Agent cannot represent two suppliers or quote

on their behalf in a particular tender. ″

21. Jurisdiction: - All questions, disputes or difference arising under, out of, or in connection with contracts shall be

subject to the exclusive jurisdiction of the Courts at Ernakulum, Kerala, India.

22. In case advance payment is sought, interest at prime lending rates prevailing in India will be charged. In addition,

a Bank Guarantee in the CSL format equivalent to advance amount is to be executed to cover the period till the

advance payment is adjusted. Normally Advance payments are not encouraged.

23. Conditional discounts, if any, will not be reckoned for tender evaluation / comparison purposes.

24. Supplier should depute only persons who are entitled for exemption for income tax in India or any site work. In

case the supplier does not depute such persons, the tax liability will be to supplier’s account..

25. After submission of tender, no unsolicited correspondence will be entertained.

26. Cochin Shipyard Limited does not bind itself to accept the lowest or any tender but reserves to itself the right to

reject any or all or a part of any tender at its discretion.

27. Deviations, if any, in the offer submitted from that of tender enquiry in any form, should be clearly furnished in a

separate document titled as “List of Deviations”, failing which it will be presumed that all the terms and conditions

are acceptable.

Deputy General Manager (Materials)

SL

NO DESCRIPTION REMARKS

YES NO

1 Submission of Tender in single part-Price & Techno-commercial

2 Delivery period required

3 Validity of offer - 4 months

4 Payment Terms-confirm your offered mode of payment

a) 100% Within 30 days of receipt and acceptance of item at CSL store

b) Any others (Specify details)

5Agency Commission payable to Indian Agent, if any, and if so amount payable by the

supplier

6 Have you included the minimum days of service/ commissioning/installation engineers

7Have you quoted for the perdiem rate for additional days of stay at Cochin of your service

engineer

8Have you quoted rates for both FOB (indicating sea/airport) and C&F Cochin port.

Prices to be quoted in USD (For overseas firms only)

9 Unpriced price bid is attaching along with techno - commercial bid

10 Have you specified Taxes, duties, levies, packing & forwarding etc., if any, in the offer.

11

Security Deposit for 10% of order value by way of Bank Guarantee to be submitted

towards satisfactory performance of contract on placement of order. The BG should be

initially valid till completion of supplies and later revalided to cover the Guarantee period

Annexure-4

COMMERCIAL CHECK LIST

COMPLIANCE

11initially valid till completion of supplies and later revalided to cover the Guarantee period

as specified by CSL.

12 L.D. payable as per relevant Clause in the General terms of enquiry.

13Termination of contract/Risk purchase as per relevant clause in the General terms of

enquiry.

14 Disputes in connection with contract subject to jurisdiction of courts at Cochin, India.

15 Willingness to come to Cochin for techno commercial negotiation

16 Will you furnish manufacturer's TEST & GUARANTEE certificate.

17Guarantee (12 months from date of delivery of items at CSL Store) as per relevant clause

in the General Terms of Enquiry.

18 Confirm all other terms and conditions of enquiry are acceptable.

Address of the Tenderer.

Note: Whether there is non-agreement, deviations to be mentioned in detail

Signature

Annexure 5

COCHIN SHIPYARD LIMITED

COCHIN-682 015

SPECIAL INSTRUCTIONS FOR TWO BID SYSTEMS

1. MODE OF SUBMISSION OF TENDERS

Tenders should be submitted in two separate sealed covers superscribed in capital letters as

PART-I “TECHNO-COMMERCIAL” & PART-II “PRICE” indicating the tender number,

due date and name & address of the tenderer.

2. TECHNO-COMMERCIAL PART SHOULD CONTAIN FOLLOWING DETAILS

a. Technical specification & manufacturer’s name and Model.

b. Other conditions, if any

c. Deviation list, if any

d. Overall size of Air/Seaworthy packages (L x W x H) and weight of each package should

be indicated.

e. Copy of un-priced Price bid (Price bid without price)

f. Commercial check list

g. Earnest Money Deposit

3. PRICE PART SHOULD CONTAIN FOLLOWING DETAILS

a. Price break-up of each item/equipment.

4. CSL reserves the right to alter, modify the scope of supply at their discretion and consistent

with the policy of the Government of India and statutory bodies under them as applicable to

the contract from time to time.

5. The Techno-commercial part alone will be opened initially on the due date of tender. The

price part will be opened only after evaluation of the Techno commercial part. Firms will be

intimated the date of opening of the price part, whose Techno-commercial bid is acceptable,

in due course. Tenderers shall not be allowed to attend the Techno commercial bid

opening.

6. Supplier should depute only persons who are entitled for exemption from income tax in

India. In case the supplier does not depute such persons, the tax liability will be in the

supplier’s account.

7 The Tenderer shall ensure that their Indian Agent is not representing any other suppliers for

the same Tender. In other words, Indian Agents are not permitted to represent more than

one firm for a particular Tender.

8. Deviations, if any, in the offer submitted from that of the tender enquiry in any form, should

be clearly furnished in a separate document titled as “List of Deviations”.

9. Details of optional items, if any, should be indicated under separate heading in the technical

bid and the respective price details should be given in the price bid.

10. After submission of quotation / price opening, no unsolicited correspondence will be

entertained.

11. Clarifications, either technical or commercial, should be submitted to points specially asked

for only. The opportunity so given should not be used for correcting/changing/amending the

data/conditions already submitted with the tender.

12. Commercial Check list duly filled & signed should be submitted along with Part-I “Techno-

Commercial’ bid. Non-receipt of this document may lead to rejection of the offer.

14. Offers should be clear and unambiguous. Incomplete/ambiguous offers are likely to be

rejected.

Dy. General. Manager (Materials)

PERFOMANCE BANK GUARANTEE

TO

COCHIN SHIPYARD LTD

(GOVT. OF INDIA ENTERPRISE,)

PO BAG No. 1653, PERUMANOOR PO, COCHIN 682 015.

WHEREAS …………………………………………………………………………………………………(Name & Address of Supplier)

(hereinafter called "the Supplier") has undertaken, in pursuance of

Contract………………………………………………………………………………………………… No.………………………………………… Dated: …………………………

to execute ……………………………………………………………………………………………………………………………………

…………………………………………………………………… (Name of Contract and brief description of works)

(hereinafter called "the Contract").

AND WHEREAS it has been stipulated by COCHIN SHIPYARD LTD (The Buyer - hereinafter

called "CSL") in the said contract that the Supplier shall furnish CSL with a Bank

Guarantee by a recognized bank for the sum specified therein as security for

compliance with the Supplier’s obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Supplier such a Bank Guarantee.

NOW THEREFORE we ………………………………………………………………………………… (Name of the Bank) having its Head

Office at …………………………………………………………………… …………………………………………… (Address of Head Office) and

acting through its branch office at …………………………………… (Address of the executing branch)

(hereinafter called "the Bank") hereby affirm that we are the Guarantor and

responsible to CSL, on behalf of the Supplier up to a total of …………………………………………

(amount of Guarantee) ……………………………………………………………………(in words), such sum being payable

in the types and proportions of currencies in which the Contract Price is payable

and we undertake to pay CSL upon your first written demand and without cavil or

argument, any sum or sums within the limits of …………………………………………… (amount[1] of

guarantee) as aforesaid without CSL needing to prove or to show grounds or reasons

for CSL's demand for the sum specified therein.

We, the Bank, hereby waive the necessity of CSL demanding the said debt from the

Supplier before presenting us with the demand.

We, the Bank, further agree that no change or addition to or other modification of

the terms of the Contract or of the Works to be performed thereunder or of any of

the Contract documents which may be made between CSL and the Supplier shall in any

way release us from any liability under this guarantee, and we hereby waive notice

of any such change, addition or modification.

This guarantee shall be valid until 28 days from the date of expiry of the Defects

Liability Warranty period. Notwithstanding anything contained herein:

1. Our liability under this Bank Guarantee shall not exceed Rs………………………………………

(Rupees…………………………………………………………………………………………………………………… only).

2. This Bank Guarantee shall be valid up to (date) and

3. We are liable to pay the guaranteed amount or any part thereof under this

bank guarantee only and only if CSL serve upon us a written claim or demand

on or before ……………………………(date).

Any claim shall be accompanied by a written statement stating:

i) that the principal is in breach of its obligation(s) under the

underlying contract, and

ii) the respect in which the Principal is in breach.

Yours truly,

Signature and seal of the guarantor:…………………………………………………………………… Name of Bank:…………………………………………………………………………………………………………………………………

Address: ………………………………………………………………………………………

Date:………………… [1]

An amount shall be inserted by the Guarantor, representing the percentage of the

Contract Price specified in the Contract and denominated in Dollars / Indian Rupees.