EGULAR EETING...John Dederick Chairman . City Representative Kathie Rhoads . Vice Chair County...

Agenda Posted by 032719 Modoc Transportation Offices, City Hall and County Courthouse 040219 MCTC Agenda

108 S. Main Street

Alturas, CA 96101-3936 (530) 233-6410 Phone

233-3744 Fax

Meets Regularly First Tuesday of

Even Numbered Months at 1:30 p.m.

Commissioners

John Dederick

Chairman City Representative

Kathie Rhoads

Vice Chair County Supervisor III

Bobby Ray

Commissioner Mayor, City of Alturas

Elizabeth Cavasso

Commissioner County Supervisor IV

Danny Parker Commissioner

City at Large Citizen

Jim Wills Commissioner

County at Large Citizen

Ned Coe Alternate

County Supervisor I

Cheryl Nelson Alternate

City Councilmember

Staff

Debbie Pedersen Executive Director

Niki Lemke

Chief Fiscal Officer

Cindy Imbach Sr. Transportation Planner

Michelle Cox

Assistant Secretary

AAGGEENNDDAA RREEGGUULLAARR MMEEEETTIINNGG

Alturas City Council Chambers 200 W North St. Alturas, CA 96101

April 2, 2019, at 1:30 p.m.

1. Call to Order a. Pledge of Allegiance b. Introductions – guests and visitors

2. Public Forum – Citizens may address the Commission with matters that are related directly to Commission responsibilities. If any matters call for action by the Commission, they will be placed on subsequent agendas. Because the Chairman may limit speakers to five (5) minutes each, citizens are encouraged to contact the Chairman or staff for assistance before the meeting.

3. Confirm Agenda Action

4. Consent Agenda Action 1. Approve the minutes from the MCTC meeting on February 5, 2019. 2. Financial transactions 01/01/19 through 02/28/19 3. Year to Date expenditure report through 02/28/19

5. Regular Business Action/Information 1. 1:30 p.m., or soon thereafter, Public Hearing - Identify Unmet Transit Needs; consider

adoption of Resolution 19-02 Defining an Unmet Transit Need and Needs Reasonable to Meet for the allocation of Local Transportation Funds.

2. Consider adopting Resolution 19-03 Local Transportation Fund and State Transit Assistance Fund Allocations Fiscal Year 2019/20.

3. Consider approval of the Year End True Up Fiscal Year 2017/18 - City and County Streets and Roads.

4. Consider approval of the MCTC Administration claim and the Modoc Transportation Agency claim for transit operations for Fiscal Year 2019/20.

5. Consider approval of the Fiscal Year 2019/20 Overall Work Program and Agreement. 6. Consider adopting Resolution 19-01 Fiscal Year 2019/20 Budget.

6. Agency Updates and Project Reports Information/Discussion 1. City of Alturas Public Works Department 2. Modoc County Road Department 3. Caltrans District 2 4. Modoc County Transportation Commission

7. Staff Update, Correspondence and Calendar Information Address outstanding issues, correspondence, information and materials received • 2019 Labor Law Update • Future dates and events of interest

9. Adjourn until next MCTC Regular meeting Action Tuesday, June 4, 2019, at 1:30 p.m., in the Alturas City Hall Council Chambers, 200 W. North Street, Alturas, CA.

Report to Modoc County Transportation Commission Subject Meeting Date

Consent Agenda April 2, 2019

Presented by Agenda Item

Not Applicable 4 ATTACHMENTS – shown in bold below a. Approve the minutes from the 02/05/2019 meeting b. Approve financial transactions from 01/01/19 through 02/28/19

Summary of incidental expenditures (excluding employee payroll, taxes, and benefits).

Vendor Transaction Amount Explanation Monica Derner, CPA 1561 $1,950.00 Triennial Audit

c. Information Year-to-Date revenue and expenditure reports (through 02/28/19)

1

108 S. Main St., Alturas, CA 96101

Phone (530) 233-6410

MINUTES Regular Meeting February 5, 2019

Commissioners Present John Dederick, Chair City of Alturas Representative Kathie Rhoads, Vice Chair Modoc County Board of Supervisor, District III Bobby Ray Mayor, City of Alturas Danny Parker City of Alturas Member at Large

Commissioners Absent Elizabeth Cavasso Modoc County Board of Supervisor, District IV Jim Wills Modoc County Member At Large Cheryl Nelson (Alternate) City of Alturas Councilmember Ned Coe (Alternate) Modoc County Board of Supervisor, District I

Staff Present Debbie Pedersen Executive Director Niki Lemke Chief Fiscal Officer Cindy Imbach Senior Transportation Planner Jacque Dockery Office Assistant Michelle Cox Assistant Secretary

Public Present Monica Derner CPA PC Mitch Crosby Modoc County Road Commissioner

1. Call to Order – Chair Dederick called the meeting to order at 1:34 p.m. in the Alturas City Hall Chambers, 200 W. North Street, Alturas, CA. Dederick led those present in the Pledge of Allegiance.

2. Public Forum – There were no public comments.

3. Confirm Agenda Motion by Commissioner Parker to confirm agenda, seconded by Commissioner Ray. All ayes; motion

carried.

4. Consent Agenda a. Approve minutes from December 4, 2018, MCTC Regular meeting.

b. Financial transactions 11/01/18 through 12/31/18.

Vendor Trans # Amount Explanation Bartel Associates, LLC 1540 $2,000.00 Actuarial and GASB 68 report

c. Year-to-Date revenue and expenditure report (through 12/31/18) Motion by Commissioner Ray to approve Consent Agenda items a-c above, seconded by Commissioner Rhoads. All ayes; motion carried.

2

5. Regular Business a. MCTC Human Resources Policies and Procedures changes.

Debbie Pedersen, Executive Director reported that the proposed changes to the Human Resources Policies and Procedures are a result of modifications made by the salary committee and are shown in red text on the attached pages. A summary is as follows: • Changes for step ranges and the time periods for performance evaluations (steps 1 and 2 are a

one year period, and 3 and 4 are two year periods). • Request that the in-lieu of medical insurance pay be documented by MCTC approval and

followed with a minute order. The dollar amount has been omitted from the policies and procedures.

• Clarify cost sharing of medical premiums and advance payment (affects new hires - medical is pre pay).

• Propose a technical correction to Jury Duty – the policy and procedure did not specify a number of days for Jury Duty. The sentence has been modified to omit the number of days per year as Jury Duty is not within the control of MCTC or the employee. Also, policy was modified to allow employees to receive full salaries while on Jury Duty.

Motion by Commissioner Parker to approve MCTC Human Resources Policies and Procedure with changes, seconded by Commissioner Rhoads. All ayes; motion carried.

b. MCTC Triennial Performance Audit. Executive Director Pedersen introduced Monica Derner, CPA PC, who prepared the Triennial Performance Audit. Monica reported that the audit is in compliance with the Transportation Development Act and there were no findings to report. Motion by Commissioner Rhoads to accept the MCTC Triennial Performance Audit, seconded by Commissioner Parker. All ayes; motion carried.

c. Public Agency Retirement System. Pedersen reviewed the attached PARS Annual Statement ending 12/31/18, MCTC Deposits through 12/3/218 and the High Mark investment for the third quarter 2018. This report is typically presented in December each year.

d. Modoc State Transportation Improvement Program projects from 1998 through 2018. Pedersen reported that the MCTC will be adopting the 2020 Regional Transportation Improvement Program this fall; the Fund Estimate (sets amount available to program) is anticipated to be adopted by the CTC in August 2019. A summary of STIP projects that have been programmed and completed by each agency over the 20 year period was provided for review. The Modoc County Road Department has prepared a map to assist in locating county road projects funded to date. Pedersen stated that it is anticipated that the STIP fund estimate (in June or July) will remain the same or better for the upcoming cycle and has asked the agencies to bring forth projects.

6. Agency Updates and Project Reports a. City of Alturas Public Works Department

Executive Director Pedersen reported the following information on behalf of Joe Picotte, City of Alturas, Director of Public Works: • Central Business District Pedestrian Improvement STIP project (PPNO 2534) – Timeline as

follows: Project advertised February 5; Bid Opening is March 3 with Bid Award March 19; construction is scheduled to begin in May, weather permitting. Joe Picotte indicated that there has been some local contractors interested in the project.

3

In order to reduce costs, two northerly segments (4th street and 3rd street) of the project were dropped.

• Juniper and Oak Street (PPNO2535) - the contractor submitted final documentation and the project closeout paperwork is being prepared.

• As a result of a near miss pedestrian incident on Main St and 8th street (by the high school), the City is requesting improvements to the intersection and also for North and Main (by the Niles Theater). These will be brought to the Main Street Design Committee.

b. Modoc County Road Department Mitch Crosby, Road Commissioner, reported that there will be two bridge projects starting construction this summer, County Road 86 bridge replacement a couple miles north of Adin and the bridge preventative maintenance program involving eleven different bridges around the county. The county has received 100% plans and specs for both of these projects. The plans and specs are currently being reviewed by Caltrans and the resident engineer. It is anticipated that advertisement for construction for these projects will be placed by the end of February. Currently the County is working on acquiring an environmental consultant for the current STIP projects. County Road 111 (STIP) funds for Environmental and Permits will be available for allocation July 1, 2019.

c. Caltrans District 2 In the absence of Aaron Casas, Caltrans District 2 Regional Planning Liaison, Executive Director Pederson presented the following information: • Secret Valley Rest Area

The rest area will be improved through the State Highway Operation Protection Project (SHOPP). Improvements include replacing the existing building with a modern building that includes a men’s and women’s restroom with a storage closet between them. The lighting will be improved and supplied by solar panels and batteries. Questions regarding these plans can be submitted through Director Pedersen who will forward them to Aaron Casas, Regional Planning Liaison, or Tom March, Roadside Maintenance. At a meeting with Don Anderson last May, it was indicated that there would be a QR code on the sign at the secret Valley Rest area to allow the public to report on the condition of the facility via scanning on a smart phone. This has not been done yet.

• US 395 Northbound entering Alturas A rough cost estimate has been acquired for a solar powered feedback sign in the amount of $11,500. Pedersen has spoken with Mitch Crosby, Modoc County Road Commissioner, and this project will be programmed as part of the STIP cycle later this year.

• Butte/Ash Creek Bridge Replacement Project Sean Shepard provided information on the Butte and Ash Creek Bridge Replacement projects. They have been awarded to West Coast Contractors. Construction will to begin this spring.

• The Caldwell Bridge project The Caldwell Bridge project, between Canby and just beyond Fisher Hill, is in winter suspension and will resume in the spring.

• Aaron Casas has requested to be included on the Main Street Improvement Committee as a representative of Caltrans.

d. Modoc County Transportation Commission • The City of Alturas “Main Street” Design/Development Committee

Debbie Pedersen, Executive Director, reported that The City of Alturas “Main Street” design/development committee includes Larissa Soriano, Jim Wills, Barb or Greg Weed, Lonnie Lewis, Aaron Casas, and Debbie Pedersen. Chair Dederick recommended consideration of contracting with Jenn Anderson and other interested parties. Meetings will begin soon.

4

7. Staff Update and Calendar Executive Director Pedersen referred to the following attachments: • Modoc County Auditor Apportionment of Transportation Funds for fiscal year 2019/20. • A notice by the Modoc County Auditor/Clerk that Form 700’s are due by April 2, 2019

Pedersen reported that she has been invited to speak at the North State Super Region and California Transportation Commission Workshop, April 10-11, 2019, in Chico. She will give a presentation regarding Modoc County challenges.

Calendar – consider future dates and events of interest: 02/05/19 MCTC and MTA Meetings – 1:30 p.m. City Council Chambers 200 W. North St., Alturas 02/12/19 Lincoln’s Birthday holiday – office closed; Sage Stage bus is operating. 02/18/19 President’s Day holiday – Office and Sage Stage observe holiday – closed. 03/11/19 Modoc TAC meeting – Sage Stage Conference Room

8. Employee Negotiations Committee (Chair Dederick and member Ray A Closed Session GC §54956 PUBLIC EMPLOYMENT – Employee Negotiations/Employment Agreements convened at 2:05 p.m. The regular meeting resumed at 2:15 p.m.

Motion by Commissioner Ray to approve the Employee Negotiations/Employment contracts as presented and to approve the additional duties of the Executive Director to prepare the Regional Transportation Plan, seconded by Commissioner Parker. All ayes; motion carried

Executive Director Pedersen stated that, instead of HR Policies being updated each time there is an occurrence, a Minute Order would be prepared stating that MCTC is to pay $325 In-Lieu-Of funds and 85% of the medical premium based on contract negotiations.

9. Motion to Adjourn – Motion by Commissioner Ray.; seconded by Commissioner Rhoads to adjourn the meeting at 2:17 p.m.

All ayes, motion carried. The next regular meeting will be Tuesday, April 2, 2019, at 1:30 p.m. in the Alturas City Council Chambers, 200 W. North Street, Alturas, CA.

Submitted by,

Jacque Dockery Office Assistant

8:33 AM 03/13/19 Accrual Basis

Modoc County Transportation Commission Transactions by Account

As of February 28, 2019

Page 1 of 2

Date Num Name Amount Balance

LAIF - 002 (Reserve $300K) 305,894.36

01/15/2019 Interest 1,848.46 307,742.82

Total LAIF - 002 (Reserve $300K) 1,848.46 307,742.82

Plumas - Checking 0466 240,124.04

LTF Trust (MCTC) 126,787.15

County of Modoc (LTF) 23,400.00

Total County of Modoc (LTF) 23,400.00

City of Alturas (LTF) 9,100.00

Total City of Alturas (LTF) 9,100.00

LTF Trust (MCTC) - Other 94,287.15

01/18/2019 10,213.84 104,500.99

Total LTF Trust (MCTC) - Other 10,213.84 104,500.99

Total LTF Trust (MCTC) 10,213.84 137,000.99

Plumas - Checking 0466 - Other 113,336.89

01/03/2019 10319 US Postmaster -14.50 113,322.39

01/04/2019 10419 RackSpace Email -12.00 113,310.39

01/04/2019 1543 Golden State Risk Management Authority -2,140.52 111,169.87

01/07/2019 1544 Apex Technology Management, Inc. -886.14 110,283.73

01/08/2019 1545 John Dederick -200.00 110,083.73

01/10/2019 11019 Intuit -6.00 110,077.73

01/14/2019 1547 Sloan Sakai Yeung & Wong LLP -85.50 109,992.23

01/14/2019 11419 Butte College, The Training Place -75.00 109,917.23

01/15/2019 11419 Aflac -339.46 109,577.77


01/15/2019 1548 PARS -618.00 105,848.37

01/18/2019 LTF 13,177.80 119,026.17

01/18/2019 1557 City of Alturas -15.00 119,011.17

01/22/2019 1549 City of Alturas -150.00 118,861.17

01/24/2019 13119 IRS (eftps.gov) -4,733.80 114,127.37

01/24/2019 13119 EDD -889.12 113,238.25

01/24/2019 13120 EDD -1,350.70 111,887.55

01/25/2019 12519 Intuit -396.80 111,490.75

01/29/2019 MTA (Payroll & Auditor Reimb.) 11,507.86 122,998.61

01/30/2019 QuickBooks Payroll Service -15,039.51 107,959.10

01/30/2019 1550 Edward Jones -821.32 107,137.78

01/30/2019 1551 US Bank PARS Account #6746022500 -3,574.53 103,563.25

01/31/2019 Lemke, Nicole L. 0.00 103,563.25

01/31/2019 Pedersen, Deborah 0.00 103,563.25

01/31/2019 Imbach, Cindy J 0.00 103,563.25

01/31/2019 Cox, Michelle D. 0.00 103,563.25

01/31/2019 Interest 10.50 103,573.75

01/31/2019 21119 Aflac -339.46 103,234.29

8:33 AM 03/13/19 Accrual Basis

Modoc County Transportation Commission Transactions by Account

As of February 28, 2019

Page 2 of 2

Date Num Name Amount Balance

02/05/2019 20419 RackSpace Email -13.30 103,220.99

02/05/2019 1552 Modoc County Record -99.00 103,121.99

02/05/2019 1553 Bobby Ray -150.00 102,971.99

02/05/2019 1554 Danny Parker -150.00 102,821.99

02/05/2019 1555 John Dederick -200.00 102,621.99

02/05/2019 1556 Kathie Rhoads -150.00 102,471.99

02/11/2019 1559 Department of Justice -49.00 102,422.99

02/13/2019 1560 PARS -618.00 101,804.99

02/13/2019 1561 Monica Derner, CPA -1,950.00 99,854.99


02/21/2019 22819 IRS (eftps.gov) -4,741.76 92,001.83

02/21/2019 22820 EDD -254.88 91,746.95

02/21/2019 22821 EDD -1,412.41 90,334.54

02/22/2019 LTF 22,697.52 113,032.06

02/22/2019 22822 US Postmaster -7.35 113,024.71

02/27/2019 QuickBooks Payroll Service -14,729.48 98,295.23

02/27/2019 1562 Edward Jones -821.32 97,473.91

02/27/2019 1563 US Bank PARS Account #6746022500 -3,574.53 93,899.38

02/28/2019 Lemke, Nicole L. 0.00 93,899.38

02/28/2019 Pedersen, Deborah 0.00 93,899.38

02/28/2019 Imbach, Cindy J 0.00 93,899.38

02/28/2019 Cox, Michelle D. 0.00 93,899.38

02/28/2019 Interest 9.35 93,908.73

02/28/2019 30720 Intuit -8.00 93,900.73

Total Plumas - Checking 0466 - Other -19,436.16 93,900.73

Total Plumas - Checking 0466 -9,222.32 230,901.72TOTAL -7,373.86 538,644.54

\\Server\data\Users\officeshared\Meetings\MCTC Meetings\Staff Reports\FY 2018-19\040219\Item - Financial Charts 03-13-19.docx

Modoc County Transportation Commission Company Snapshots (As of 03-13-19)


Regular Business April 2, 2019


MCTC Staff 5

ATTACHMENTS – shown in bold below

1. 1:30 p.m., or soon thereafter, Public Hearing - Identify Unmet Transit Needs; consider adoption of Resolution 19-02 Defining and Unmet Transit Need and Needs Reasonable to Meet for the allocation of Local Transportation Funds.

a. Open Public Hearing to consider Unmet Transit Needs

b. The Social Service Transportation Advisory Council (SSTAC) met February 19, 2019, to discuss unmet transit needs. The SSTAC recommended that the local and intercity services continue and requested a service to Lakeview Oregon be considered if funding is available. To date, very few requests have been made for this service (1 or 2) and we don't have drivers to cover the additional shift.

c. Public Comments

d. Other written comments (none to date)

e. Close Public Hearing

f. Discussion and action by Commissioners Staff recommends adoption of Resolution 19-02 Defining an Unmet Transit Need and Needs Reasonable to Meet.

2. Consider adopting Resolution 19-03 Local Transportation Fund and State Transit Assistance Fund Allocations.

3. Consider approval of the MCTC claim for administration for Fiscal Year 2019/20 and Modoc Transportation Agency claim for transit operations for Fiscal Year 2019/20.

4. Consider approval of the Fiscal Year 2019/20 Overall Work Program and Agreement. The draft 2019/20 OWP was submitted to Caltrans February 5, 2019, for review and comment. Staff received a letter from Caltrans dated March 19, 2019 requesting several modifications. The modifications were made to the document March 20, 2019 and resubmitted to Caltrans for review.

Staff recommends approval of the FY 2019/20 OWP and Agreement for funding. Staff also recommends that the MCTC authorize the Executive Director to make any minor changes to the second draft and sign the Agreement for the 2019/20 OWP.

5. Consider adopting Resolution 19-01 Fiscal Year 2019/20 Budget.

MCTC (4/2/2019)

MODOC COUNTY TRANSPORTATION COMMISSION RESOLUTION No. 19-02

FY 2019/20 Unmet Transit Needs Finding and Reasonable to Meet Criteria

WHEREAS, the Modoc County Transportation Commission (MCTC) is the regional transportation planning agency with responsibility to allocate Transportation Development Act (TDA) funding; WHEREAS, the California Public Utilities Code, Section 99401.5 (TDA) requires the MCTC to define “Unmet Transit Needs” and “transit needs that are reasonable to meet;” WHEREAS, the MCTC hereby defines “Unmet Transit Needs” as travel by public transit (bus) for the following purposes:

1. Trips made by the general public, including elderly and handicapped, within the region to access the following services in order of priority:

a) to obtain non-emergency medical and health care services; b) to attend school, college or programs for functioning individuals, who are elderly or disabled

as defined by the Americans with Disabilities Act (ADA); c) to obtain, maintain or prepare for employment, including vocational training, college and

workshops teaching job search or employment skills; d) to shop for food, clothing or specialized items; e) to transact personal business, such as banking, paying bills, posting mail, etc.; and f) for religious, social and recreational purposes.

WHEREAS, the MCTC hereby defines “transit needs that are reasonable to meet,” as it pertains to the allocation of regional TDA funds as follows:

An operation that provides public transit services to the general public, including school aged children, for established fares originating in Modoc. Said service must demonstrate that it meets and maintains compliance with the: California State Controller’s Office, Highway Patrol, Public Utilities Commission and Departments of Transportation and Motor Vehicles; Nevada and Oregon Departments of Transportation, Highway Patrols and Motor Vehicles; and U.S. Department of Transportation Federal Transit Administration, Federal Highway Administration, and Federal Motor Carrier Safety Administration.

WHEREAS, the MCTC hereby establishes a farebox ratio of 10% as required by the Transportation Development Act § 99268.4 that one paying fare is required for an intercity service to operate and services and or routes funded with other grants are provided TDA funding priority.

NOW, THEREFORE BE IT RESOLVED, that the Modoc County Transportation Commission hereby adopts this resolution and a) finds that there are Unmet Transit Needs including those that are reasonable to meet; b) defines reasonable to meet transit needs; and c) establishes criteria for public transit operations serving the Modoc County region.

MCTC Resolution No. 19-02 Page 2

MCTC (4/2/19)

BE IT FURTHER RESOLVED THAT nothing in this resolution construes that any jurisdiction has financial responsibility beyond available Transportation Development Act funding. PASSED AND ADOPTED this 2nd day of April 2019 by the following vote:

AYES: Commissioners: NOES: ABSENT: Commissioners: _______________________________________ John Dederick, Chairman Modoc County Transportation Commission ATTEST: Debbie Pedersen, Executive Director Modoc County Transportation Commission


FY 2019/20 Local Transportation Fund (LTF) and FY 2019/20 State Transit Assistance Fund (STAF)

Allocation Instructions WHEREAS, the California Code of Regulations, Title 21, Division 3, Chapter 2, Article 3, Section 6620 requires the County Auditor and the State Board of Equalization, prior to February 1 of each year, to provide MCTC with an estimate of moneys to be available for apportionment and allocation during the ensuing fiscal year and are estimated as follows:

Fiscal Year 2019/20 LTF is estimated at $240,000

Fiscal Year 2019/20 STAF is estimated at $102,032; and LTF Allocation Instructions: WHEREAS, the California Public Utilities Code, Chapter 4, also known as the Transportation Development Act (TDA) Article 3, Section 99230 annually requires the regional transportation planning agency or the Modoc County Transportation Commission (MCTC) to determine Local Transportation Fund (LTF) allocations; and

WHEREAS, the California Code of Regulations, Title 21, Division 3, Chapter 2, Article 5, Section 6659 requires MCTC to convey allocation instructions to the County Auditor by the resolution authorizing allocation and payment method; and

WHEREAS, as the sole public transit operator in the region, the Modoc Transportation Agency (MTA) shall operate the Sage Stage Bus to provide fixed-route with deviation services from Alturas to Klamath Falls, Reno/Susanville, Redding; and Dial-A-Ride service within 10-miles of Alturas in accordance with local performance criteria adopted by MCTC Resolution No. 19-02, and

WHEREAS, California Public Utilities Code section 99233.1 authorizes the MCTC as eligible claimant for administration of TDA activities as necessary; and

WHEREAS, the MCTC hereby instructs the County Auditor to pay Local Transportation Funds (Trust Fund 255) as they become available and as requested by the Chairman or Executive Director for the following total amounts:

LTF MCTC Administration $118,000

LTF to MTA Transit Operations $100,000

LTF to City of Alturas $6,565

LTF to County of Modoc $15,435 Total FY 2019/20 LTF $240,000

STA Allocation Instructions: WHEREAS, the California Public Utilities Code, Chapter 4, also known as the Transportation Development Act (TDA), Article 6.5, Section 99314.3 requires the Modoc County Transportation Commission (MCTC) to annually allocate the State Transit Assistance Fund (STAF) apportionment to public transit operators in its jurisdiction; and

WHEREAS, the California Code of Regulations (CCR), Title 21, Chapter 3, Subchapter 2.5, Article 5, Section 6753 requires the MCTC to adopt a resolution for allocating STAF that defines the effective fiscal year, amount and any terms and conditions; and Section 6754 requires the MCTC to make applicable findings within the resolution; and

MCTC Resolution No. 19-03 Page 2 FY 2019/20 LTF and STAF Allocation Instructions

4/2/19 – Mtg

WHEREAS, as the sole public transit operator in the region, the Modoc Transportation Agency (MTA) shall operate the Sage Stage Bus to provide fixed-route with deviation services from Alturas to Klamath Falls, Reno through Susanville, Redding, Canby and Dial-A-Ride service within 10-miles of Alturas in accordance with local performance criteria adopted April 11, 2017 by MCTC Resolution No. 19-02; the proposed expenditures are in conformity with the Regional Transportation Plan, the level of passenger fares and charges meets the fare revenue requirements of TDA, and the MTA is making full use of federal funds available under the Urban Mass Transportation Act of 1964 as amended; and

WHEREAS, the MCTC hereby instructs the County Auditor to transfer funds from Trust Fund 257, as funds become available and as requested by the Chairman or Executive Director as follows:

STAF to MTA Transit Operations - $102,032.

NOW, THEREFORE BE IT RESOLVED that the Modoc County Transportation Commission hereby adopts this resolution allocating Transportation Development Act (LTF and STAF) to the MCTC for administration costs and the Modoc Transportation Agency to provide contracted public transit services that satisfy reasonable unmet transportation needs, and that such services were coordinated with existing transportation providers in accordance with the TDA, Article 8, Section 99400(c), (d) and (e).

PASSED AND ADOPTED this 2nd day of April 2019 by the following vote:

AYES: Commissioners:

NOES: None

ABSENT: Commissioners: ________________________________ John Dederick, Chairman ATTEST: Debbie Pedersen, Executive Director Modoc County Transportation Commission

Estimated State Transit Assistance - FY 2019-20 $102,032Claimants (Transit Operators Only)

$102,032

County Auditor Estimate FY 19/20 $240,000Estimated Local Transportation Fund 2019/20 $240,000Claimants

Relative Share Amount Amount Use

MCTC $118,000 AdministrationMTA $100,000 TransitRemaining Bal $22,000City of Alturas 29.84% $6,564County of Modoc 70.16% $15,436

2018 Dept of Finance Population EstimatesCounty/City

1/1/2018Modoc 9,612

Alturas 2,868 29.84%Balance of County 6,744 70.16%

Transportation Development Act

By Population By Type of Service

Modoc Transportation Agency (MTA)

Fiscal Year 2019-20 Findings of Apportionment

\\Server\data\Users\officeshared\Accounting\True ups & Operatingl Plans - End of Year\FY 17-18 - City & County Year End Reconciliation

Allocate By Population

1. Other - Unallocated06/30/18 Year End 6/30/18 70,711.83$ Year End Cash Balance04/02/19 Year End Allocate (70,711.83)$ Allocate to County & City

Total Unallocated -$

2. County of Modoc 05/02/18 Resolution 17-04 23,400.00$ Previously04/02/19 Year End 6/30/08 49,612.83$ 70.16% By Population (PUC Sec. 99231)

Total Available to County 73,012.83$

3. City of Alturas05/02/18 Resolution 17-04 9,100.00$ Previously

04/02/19 Year End 6/30/18 21,099.00$ 29.84% By Population (PUC Sec. 99231)Total Available to City 30,199.00$

Total LTF Trust Balance 103,211.83$

Local Transportation Fund - TRUST

Fiscal Year 2017/18 End of Year True up & ReconciliationCASH BALANCES AS OF JUNE 30, 2018

Transportation Development Act Claim FormsLTF & STA Fund Annual Project & Expenditure PlanBUTTE COUNTY ASSOCIATION OF GOVERNMENTS

Claimant: Fiscal Year 2019/20See Chapter 10 of MCTC’s Transportation Development Act Workbook for detailed instructions on how to complete this form.

Local FundLTF $ amount PUC Article & Section STA $ amount CCR Section Balance Other TOTAL

-

118,000.00 Article 8 / 99400(d) 118,000.00

-

-

-

-

-

-

-

-

-

-

-

-

-

-

- -

TOTAL 118,000.00 - - - 118,000.00

TDA - 1

Modoc County Transportation Commission

Planning & Administration

SOURCE OF FUNDINGTDA - LTF TDA - STA

LOCAL TRANSPORTATION FUND (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDANNUAL PROJECT AND EXPENDITURE PLAN

PROJECT TITLE

Transportation Development Act Claim FormsLTF & STA Fund Annual Project & Expenditure PlanBUTTE COUNTY ASSOCIATION OF GOVERNMENTS

Claimant: Fiscal Year 2019/20See Chapter 10 of MCTC’s Transportation Development Act Workbook for detailed instructions on how to complete this form.

Local FundLTF $ amount PUC Article & Section STA $ amount CCR Section Balance Other TOTAL

-

100,000.00 Article 8 / 99400 (c ) 102,032.00 21 CCR6731(b) 202,032.00

-

-

-

-

-

-

-

-

-

-

-

-

-

-

- -

TOTAL 100,000.00 102,032.00 - - 202,032.00

TDA - 1

SOURCE OF FUNDINGTDA - LTF TDA - STA

LOCAL TRANSPORTATION FUND (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDANNUAL PROJECT AND EXPENDITURE PLAN

PROJECT TITLE

Transit Operations

Modoc Transportation Agency

Prepared by MCTC Adopted :

FY 2019/20

108 S Main Street Alturas, CA 96101

530-233-6410


September 2018

Modoc County Transportation Commission FY 2019/20 Overall Work Plan

2

Contents INTRODUCTION .................................................................................................................... 3

Figure 1 - Map ............................................................................................................................. 4

BACKGROUND ...................................................................................................................... 5

ORGANIZATION .................................................................................................................... 5

Figure 2 – Organization Chart ..................................................................................................... 6

OVERALL WORK PROGRAM............................................................................................. 7

REVENUE SOURCES ............................................................................................................. 7

FY 2019/20 Overall Work Program Funding ........................................................................... 8

Table 2: Overview of Funding by Work Element ................................................................... 8

Work Element 7001 – Administration ........................................................................................ 9

Work Element 7002 – Public Participation and Interagency Coordination .............................. 11

Work Element 7003 - Regional Transportation System Management ..................................... 13

Work Element 7003.1 - Regional Transportation Plan ............................................................. 14

Work Element 7003.2 - Regional Transportation Improvement Program ................................ 16

Work Element 7004 – Multimodal and Public Transportation ................................................. 17

Appendix A

Certs and Assurances .............................................................................................................. 18

Appendix B

Debarment and Suspension Certification ................................................................................ 19

Appendix C

Federal Planning Emphasis Areas (PEAs) .............................................................................. 21


3

INTRODUCTION Modoc County is a land of rugged lava plateaus, fertile valleys, and immense mountains. The land area covers 3,944 square miles or about 2.5 million acres. The terrain is mountainous with high-desert vegetation and timber; numerous valleys or basins are suited for agricultural use. Predominant geographic features include the Modoc Plateau, Warner Mountains, and Surprise Valley with three often dry alkaline lakes. Public lands comprise the majority of land ownership.

There are five general land-use categories within the Modoc region: residential,

commercial, industrial, agricultural and public/quasi-public holdings. Agricultural lands comprise a large use within the county. The population of the county is among the smallest in the state ranking 56th of the 58 counties. In 2018 about 9,505 people lived in the county equating to about 2.4 persons per square mile; the statewide average in 2018 was 251.3 people per square mile. This is an slight decline from 2017 and an overall decline from the 2010 census population of 9,686. The regional personal income statistics

are comparatively lower than state average trends and local unemployment levels were 6.3% November 2018 which is higher than statewide unemployment rates of 4.1%. The City of Alturas is the County Seat and the only incorporated city in Modoc County. The unincorporated communities include Fort Bidwell, Lake City, Cedarville, and Eagleville along the east; Newell in the northwest, Canby, Adin, and Lookout to the southwest, Likely in the southeast and Davis Creek in the northeastern part of the county. Many of these communities are located along the State Routes 139, 299, and US 395 in Modoc. Elevation and temperate ranges and annual precipitation are shown below. Please see Figure 1 for an area map.

Public Lands 71%

Private 29%

Public Lands in Modoc

Agriculture 26%

All other uses* 74%

Private Lands in Modoc


4

Figure 1 - Map


5

BACKGROUND Regional transportation planning is integrated involving all regional stakeholders (agency representatives from Federal, tribal governments, State, City and County agencies and the private sector) working together to improve mobility. Many simultaneous and consecutive plans, programs, goals and objectives occur over different periods of time within the region. The Overall Work Program (OWP) identifies planning activities and funding to implement goals and objectives during a 12-month fiscal year period (beginning July 1- and ending June 30 of the following calendar year). The program outlines transportation activities for decision making, partnering, coordination, public participation and financing of plans and programs through work elements and scope of work. The OWP defines the annual scope of work and estimated costs tied to specific funding using five core Work Elements (WE) 7001 through 7004; work on Modoc County Transportation Commission (MCTC) policies (an on-going effort to develop and update policies and procedures), has been incorporated into WEs 7001 and 7003. One of the core products of the OWP is the Regional Transportation Plan (RTP). The OWP and RTP are consistent with federal and state planning goals, programs, plans and objectives; it represents a unified approach of the regional transportation (multimodal) network. Some of the transportation plans (OWP and RTP), programs, and projects are interlinked including these key programs: • Regional Transportation Improvement Program (RTIP) • State Transportation Improvement Plan (STIP) • Federal State Transportation Improvement Program (FSTIP) • State Interregional Transportation Improvement Program (ITIP) • State Highway Operation and Protection Program (SHOPP)

ORGANIZATION The Modoc County Transportation Commission (MCTC) was created by the Transportation Development Act (TDA), and established by resolution of the Modoc County Board of Supervisors in 1972. The MCTC governing board consists of six regular and two alternate members; three regular and one alternate member are appointed each by the County of Modoc (County) and City of Alturas (City). The MTA/Sage Stage governing board was established during 1997, specifically to operate public transit through a third-party contract operator. Although the MCTC and the MTA are separate and distinct entities, the composition of their governing boards and management staff include the same persons or appointees. The MTA has been designated as the Consolidated Transportation Service Agency (CTSA) as defined by the TDA. Four employees staff the offices and handle the day-to-day operations for the two separate local transportation entities. These positions include the Executive Director, Chief Fiscal Officer, Senior Transportation Planner and Assistant Secretary. All operations are supported by dedicated transportation funding and grants from federal, State, and local transportation programs. State Rural Planning Assistance funds provide for transportation planning activities within the region and fund the majority of work outlined in the OWP. The Modoc Technical Advisory Committee (TAC) consists of representatives from related City and County road and public works departments, county planning Commission, and Caltrans District 2 staff. The TAC generally meets prior to each MCTC meeting to review and comment on the MCTC meeting agenda and to provide input relative to each respective agency. The TAC


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provides technical assistance to the Commission and staff in various matters and activities relating to specific programs and projects. The Social Service Transportation Advisory Committee (SSTAC) helps ensure broad citizen participation, and assists with the annual Unmet Transit Needs Finding and subsequent TDA allocations. The SSTAC is a “mechanism to solicit input of transit dependent and transit disadvantaged persons, including the elderly, handicapped and persons of limited means.” Per legislative intent, the SSTAC also serves as the Citizens Advisory Committee (CAC) to facilitate community and public input during regional transportation planning activities. Data and input gathered or updated annually are used to inventory existing public and social service agency transportation services, facilitate coordination of services, and to identify area gaps and needs. The MCTC organization chart is displayed in Figure 2.

Figure 2 – Organization Chart


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OVERALL WORK PROGRAM MCTC is responsible for on-going administration and regional transportation planning based on the “3Cs” expressed in federal transportation law: continuing, cooperative and comprehensive. Transportation goals and objectives are considered during the planning and programming processes. Each federal reauthorization specifies planning factors to guide continuing, cooperative and comprehensive transportation planning, as on-going activities rather than a single completed action. Typically federal agencies encourage planning organizations to focus work activities on broad planning objectives as relevant to their respective regions and local communities. State and local interests align with those objectives by providing common ground for shared approaches. It is noted that MCTC receives State Rural Planning Assistance funds (no federal funds) and uses the federal planning factors to develop planning goals consistent with our rural needs. MCTC participates in area task force meetings, is a member of the North State Super Region, and ongoing government to government relations with our tribal governments in the region. The primary regional transportation concerns are to preserve, rehabilitate and improve safety on existing transportation facilities, and to coordinate project sequences and transportation services in order to maximize efficiency and effectiveness of all available funding.

REVENUE SOURCES The FY 2019/20 Overall Work Program for the Modoc region uses total funding of $217,000. The anticipated revenue sources are described by fund source below and amounts are included in Tables 1 and 2. This OWP is financed using a combination of State funding sources identified below, which are approved / revised by separate MCTC resolution: Rural Planning Assistance funds - Provided by subvention through Caltrans, Rural RPA funds are estimated to be $6.5 million, pending adoption of the State budget. RPA funds are available for specific eligible uses on a reimbursement basis with maximum twenty-five percent (25%) carryover allowed between fiscal years. State Transportation Improvement Program (STIP) Planning, Programming, and Monitoring (PPM) funds – The Commission may use up to five percent (5%) of its Regional Improvement Program (RIP) share for eligible PPM activities associated with the STIP requirements. MCTC provides support to the City and County for preparing Project Study Reports for STIP projects. In addition, these funds are utilized to support region wide transportation planning efforts (RTP, pavement management systems, etc.).


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FY 2019/20 Overall Work Program Funding

$158,000

$59,000 Rural Planning Assistance (State) $158,000

Planning, Program, and Monitoring (State) $59,000

Table 2: Overview of Funding by Work Element

WE Subset Description PEAS* RPA % RPA PPM Total by WE7001 Administration 1, 5-8 $22,000 14% $6,000 $28,0007002 Public Participation and Interagency Coordination 1-10 $38,000 24% $10,000 $48,0007003 Regional Transportation System Management 1-10 $13,000 8% $5,000 $18,000

7003.1 Regional Transportation Plan $32,000 $0 $20,000 $52,0007003.2 Regional Transportation Improvement Program $22,000 $0 $10,000 $32,000

7004 Multimodal and Public Transportation 1-10 $31,000 20% $8,000 $39,000Total by fund source $158,000 100% $59,000 $217,000

*Planning Emphasis Areas (PEA) as defined in current Federal Highway act (TEA 21, SAFETYLU, MAP 21, FAST Act, etc.) and are included in Appendix C.


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Work Element 7001 – Administration Purposes

1. Provide for efficient and effective administration and implementation of the Overall Work Program and;

2. Support the Modoc County Transportation Commission (MCTC), committees, and advisory groups;

3. Manage MCTC personnel, financial, and organizational policies and procedures. 4. Manage daily operations and ensure compliance with applicable laws, rules and regulations. 5. Manage, support and maintain direct charges to all work elements and regional transportation

planning processes. Previous and ongoing Tasks

a. Prepare the OWP/PPM Annual Budget b. Monitored revenues and expenditures; assess the need for the OWP Amendment c. Prepare materials for MCTC and TAC meetings d. File Form 700 - Fair Political Practices Commission each calendar year

Tasks a. MCTC, TAC, and MCTC Committee meetings and workshops: prepare agendas, legal notices

(including publication costs) and staff reports. b. Draft correspondence, resolutions and reports to communicate MCTC policies and procedures. c. Review and approve OWP and PPM contracts, amendments, quarterly reimbursement requests,

and review/approve charges to these programs. d. Establish and update the organizational charts for MCTC and MCTC Committees. e. Prepare the OWP/PPM annual budgets; monitor expenditures and revenues in relation to the

budget; prepare and manage MCTC RPA and PPM financials. f. Attend transportation planning workshops, meetings, conferences, including related staff

training.

Products Due Dates Agendas, staff reports and minutes for board /advisory groups Regularly/As required Roster of Public Agencies filing with Secretary of State Form 700; File Form 700's

By April 15, each year

OWP quarterly reports with invoice for reimbursement 10-19; 01-20; 04-20; 07-20 Amendments to FY 2019/20 OWP Mid-year, as needed Prepare draft FY 2020/21 Overall Work Program (OWP) Jan-Feb 2020 MCTC adopt Final 2020/21 Overall Work Program; execute agreements

June 30, 2020

Execution of OWP agreements, MFTAs, and documents On-going; Annually Interagency communication: electronic mail, memos and correspondence

On-going

Maintain orderly files, archives and reference library On-going


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Type Description AmountRevenues RPA 22,000$

PPM 6,000$

TOTAL 28,000$

Expenditures Staff 27,000$ Legal notices 1,000$

TOTAL 28,000$

Work Element 7001 Budget


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Work Element 7002 – Public Participation and Interagency Coordination Purposes 1. To encourage involvement and feedback during the continuous regional planning process, and to

ensure compliance with State and federal requirements; and 2. To coordinate regional transportation planning through consultation and collaboration in these

ways: a. Integrate local land use and regional transportation planning. b. Promote cooperation among regional, State and Federal agencies to enhance transportation

planning; consult and coordinate with Caltrans, neighboring jurisdictions, and agencies to undertake transportation planning studies (e.g. corridor studies, project study reports, special studies, coordinated research, etc.).

c. Coordinate and consult with regional goods movement and freight providers. d. Coordinate and consult with regional bicycle groups and promote walk-able communities. e. Review local agency goods movement and freight planning policies. f. Work with partners to enhance movements of people, goods, services and information. g. Coordinate local transportation services with regional and interregional providers to improve

connections, interregional mobility and access to basic life activities. h. Consult with and consider interests of community, Native Americans (individuals), Tribes

(sovereign nations), Latino groups, and all under-represented groups. Previous and ongoing Tasks and Products

a. Prepare and publish workshop notices, and maintain on-going communication elements. b. Meet with regional Tribes to discuss interests and needs. c. Maintain and document communication files to monitor related inquiries. d. Continue coordination with goods movement industry. e. Administer public notification in accordance with the Brown Act. f. Proactively solicit input from the public, local government, Tribes, advisory groups and

organizations. g. Monitor local government and agency meeting agenda, such as City Council, County Board of

Supervisors, social service agencies, Tribal Councils; attend meetings for topics related to regional transportation and multimodal issues.

h. Regularly consult and coordinate and communicate with Tribal councils, disadvantaged and ethnic communities, and organizations to maintain good working relationships.

i. Participate in local economic development meetings to help integrate transportation and community goals for land use, economic vitality, social welfare and environmental preservation.

j. Provide information and documents about regional transportation issues to interested parties and organizations.

k. Draft newspaper articles, press releases, display ads and other informational materials related to project planning, workshops, program development, preparation of RTIPs, etc.

l. Use partnerships, collaborations and consultation to identify and implement policies, strategies, programs and projects to enhance regional movements of people, goods, services and information.


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m. Participate in Rural County Task Force (RCTF), North State Super Region (NSSR), Regional Transportation Planning Agency (RTPA) group, District 2 RTPA Task Force meetings and other workshops, as reasonable and feasible.

n. Consult via regional, state and federal policy and technical advisory committees. o. Participate in relevant coordination training, workshops and conferences. p. Update the RTPA Public Participation Plan and Title VI Plan (non transit plan). q. Serve as local clearinghouse for transportation funding opportunities – grants and programs. r. Assist transportation planning, programming and monitoring activities for specific RTIP

projects.

Products Due Dates Materials for public hearings, workshops and meetings, including surveys and fact sheets

As needed

Press releases, public service announcements and public notices for project planning workshops, preparation of RTIPs and varied supporting studies

As required

Current (interested parties) mailing list On-going Updated plans and programs On-going News Releases As needed Document Tribal Government-to-Government relations On-going


PPM 10,000$

TOTAL 48,000$

Expenditures Staff 48,000$

TOTAL 48,000$



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Work Element 7003 - Regional Transportation System Management Purpose 1. Determine and establish policies, safety needs, deficiencies and multimodal improvement

programs for streets, roads and highways in the region, coordinating with local partners and Caltrans, particularly District 2 staff and functional units.

Previous and ongoing Tasks and Products a. Review RTP Consistency with plans and programs (ongoing)

b. Consult extensively with shareholders and the public, including outreach to targeted minority

groups. c. Perform outreach to promote and support bicycle and pedestrian mobility improvements. d. Consult with local agencies regarding their efforts to maintain and improve airports, including

annual visits; monitor maintenance of and improvements to general aviation facilities within region.

e. Consult with Tribal Governments and advisory group meetings for various projects. f. Strengthen partnerships with County of Modoc Road and Planning Departments, City of Alturas

Public Works, Caltrans, Tribal Governments, transportation providers and stakeholders.

Products Due Dates Convene regular Modoc TAC meetings (prior to MCTC meetings) Odd months Monitor and review changes to guidelines, regulations, etc., related to planned and programmed projects.

As received - ongoing

Updated maintained mileage inventory in coordination agencies; support agency efforts to collect pavement condition surveys

As required

Responses to survey / information requests from Caltrans, agencies and organizations

As possible

Assist/Review/develop grant applications for regional transportation projects

By deadlines


PPM 5,000$

TOTAL 18,000$


TOTAL 18,000$



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Work Element 7003.1 - Regional Transportation Plan Purpose 1. Update elements of the Regional Transportation Plan (RTP) − in collaboration with federal,

State and local agencies, Caltrans and the public, to maintain consistency with State laws and guidelines and local General and Housing plans.

Previous and Ongoing Tasks and Products FY 14/15 – Adopted the 2014 Regional Transportation Plan a. Update long and short range capital improvement needs (all modes) and coordinate with

agencies. b. Monitor infrastructure rehabilitation needs to preserve existing infrastructure and facilities. c. Facilitate community-based development and transportation improvements to improve

livability, economic vitality and sustainable development. d. Meet with Tribal Boards and staff to review tribal transportation needs, economic

development, housing, etc. and to review information in the RTP. e. Integrate local streets & roads data and State highways data into regional roadway inventory. f. Review past safety and accident history and modify data as needed. g. Conduct outreach to state and federal agencies for input into the Draft RTP; request

information and updates from Caltrans and local agencies. h. Review agency housing elements for planned developments and update demographic and

housing data in the Draft RTP. i. Review and update aeronautics, transit, bicycle and pedestrian, and j. Prepare CEQA document and prepare filing k. Prepare request for No Effect to Department of Fish and Game. l. Coordinate work products and planning activities with Tribes, Caltrans District 2 for

circulation to Caltrans Divisions (Rail, Aeronautics, Goods Movement), local agencies, local airport managers, goods movement, local social service agencies, railroad operators and interest groups.

m. Circulate Draft RTP and conduct public hearing(s). Receive comments and modify as needed. n. Conduct public hearing to adopt the 2019 RTP. Products Due Dates Monitor, review, and incorporate changes to the RTP based on guidelines, laws, regulations, etc., related to planned and programmed projects.

As received - ongoing

Confirm consistency between the Regional Transportation Plan and regional projects programmed with various State and Federal funds.

Ongoing

Update demographics and data to be consistent with State and local plans. Ongoing/2019 RTP Prepare CEQA and circulate draft/adopt final CEQA (NOD) November 2019 2019 Regional Transportation Plan Update December 2019 Updated maintained mileage inventory in coordination agencies; support agency efforts to collect pavement condition surveys

Ongoing/2019 RTP


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Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecOutreach - Prepare DraftSolicit Agency input doneUpdate Data in progress

Gov't to Gov't MeetingsDraft RTPPrepare draft checklistsCirculate draft to AgenciesUpdate based on commentsPrepare CEQA/circulatePublic Comment PeriodConduct Public HearingUpdate based on commentsAdopt Final 2019 RTP with CEQADistribute Final 2019

2019 Regional Transportation Plan UpdateTentative Project Timeline/Deliverables

Fiscal Year 18/19 Fiscal Year 19/20


PPM 20,000$

TOTAL 52,000$


TOTAL 52,000$

Work Element 7003.1 Budget


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Work Element 7003.2 - Regional Transportation Improvement Program Purpose 1. To develop the RTIP following the CTC's Fund Estimate 2. Assist Agencies in project delivery, STIP amendments/allocations, and timely use of funds. Previous and Ongoing Tasks and Products a. Assisted agencies with STIP Amendments and Time Extensions b. Adopted the 2018 RTIP and submitted to the CTC for inclusion in the 2018 STIP. c. Support the development of Project Study Reports, STIP Amendments, monitor timely use of

funds. d. Plan, program and monitor the Regional Transportation Improvement Program (RTIP)

consistent with RTP. e. Update capital improvement needs, and monitor roadway rehabilitation needs to preserve

existing infrastructure and facilities. f. Conduct interagency and public outreach during the development of the RTIP. g. Facilitate interagency collaboration to identify and develop new projects, explicitly integrating

environmental considerations to allow more efficient and timely project delivery. Provide information to local partners about, STIP estimates and programming policies; prepare and solicit input on RTIPs.

h. Participate during CTC, Caltrans HQ and D2, RCTF, NSSR and RTPA group meetings / workshops regarding RTIP / STIP preparation, adoption, guidelines development, project criteria, etc.

i. Coordinate with CTC staff to process STIP amendments and assess funding options; support agency projects and address project issues.

Products Due Dates TIP/STIP amendments, allocation requests, time extensions, etc. Ongoing; As needed Confirm consistency between the Regional Transportation Plan and regional projects programmed with various State and Federal funds.

Ongoing

Review the draft and final Fund Estimate June-Aug 2019 Set targets for agencies; review programming documents for consistency with STIP Guidelines

Aug-Sept 2019

MCTC develop and submit the draft 2020 Modoc County Regional Transportation Improvement Plan.

Sept-Oct 2019

Final 2020 RTIP adoption/submittal Oct/Nov 2019 Respond to CTC/Caltrans comments Jan-Mar 2020 Manage adopted STIP - Timely use of funds, allocations, etc. Ongoing


PPM 10,000$

TOTAL 32,000$


TOTAL 32,000$

Work Element 7003.2 Budget


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Work Element 7004 – Multimodal and Public Transportation Purposes:

1. To review and comment on various projects for transportation impacts 2. Ensure consistency with the Regional Transportation Plan 3. Conduct multimodal corridor or sub-area transportation planning studies as needed. 4. Coordinate among public, private, Tribal and social service transportation providers to support

regional mobility 5. Continuity between the Modoc Public Transit / Social Services Transportation - Coordination

Plan document and the Modoc Regional Transportation Plan (RTP) document. Previous and Continuing Tasks

a. Coordinated Public Transit – Human Services Transportation Plan and necessary updates. b. Support regional agencies efforts to enhance bicycle and pedestrian options; provide RTPA

support for local agency grant applications/projects. c. Monitor activities related to non-motorized transportation (bicycle, pedestrian and transit),

general aviation airports within the region, and rail transportation plus ancillary activities, including railroad museum and support Rails to Trails initiatives

d. Revise surveys; assess existing and proposed services regarding public transportation and multimodal needs.

e. Attend community meetings to discuss and promote multimodal options. f. Facilitate interagency coordination necessary to identify and develop bicycle and pedestrian

projects for potential ATP projects. Work with local groups to update the Bicycle Transportation Plan.

g. Identify funding opportunities to support multimodal opportunities, community transportation, planning and coordination of regional transportation services.

h. Provide information to local partners about Alternative Transportation Program (ATP) funding cycles Conduct outreach to community bicycle groups to promote and foster partnerships. Work with public health departments to support walk-able communities.

Products Due Dates Identify regional and interregional transit needs. Monitor and update transit and multimodal information. Review transportation projects to plan viable solutions to integrate transit and other modes.

On-going

Work with local groups to look into the viability of a Bicycle Transportation Plan or Active Transportation Plan.

May 2020

Document/update issues and compliance requirements for interstate/intercity travel On-going Project planning for integration and coordination of public transit, social service and Tribal transportation.

As needed


PPM 8,000$ TOTAL 39,000$


TOTAL 39,000$



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Appendix A Certifications and Assurances


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Appendix B- Debarment and Suspension Certification

OVERALL WORK PROGRAM AGREEMENT (OWPA) FOR MODOC COUNTY TRANSPORTATION COMMISSION

MFTA CONTRACT NUMBER 74A0795AGENCY DUNS NUMBER 131717071 CFDA

for Federal Funds 20.505*

Updated April 2016

Funding SourceMinimum Match % Required

Funding Local Match, if applicable

Total Expenditures

RPA 0% $158,000.00 Not Applicable $158,000.00

RPA Carryover 0% $0.00 Not Applicable $0.00

SHA Sustainable Communities 11.47% $0.00 $0.00 $0.00

FTA Section 5304* 11.47% $0.00 $0.00 $0.00

FHWA SP&R* 20% $0.00 $0.00 $0.00Total Programmed Amount $158,000.00 $0.00 $158,000.00

Caltrans Department of Transportation (STATE) Name of Agency (RTPA)

Authorized Signature Authorized Signature

Deborah M. PedersenPrinted Name of Person Signing Printed Name of Person Signing

Executive Director Title Title

April 3, 2019Date Date

Project ID# Encumbrance Document Number

I hereby certify upon my own personal knowledge that budgeted funds are available for the period and expenditure purpose stated above.

Signature of Department of Transportation Accounting Officer Date

*CFDA for Federal Funds 20.505: Metropolitian Transportation Planning and State and Non-Metropolitian Planning and Research

Project ID# Encumbrance Document Number

(For Use by Caltrans Accounting Only)

1. The undersigned signatory Modoc County Transportation Commission (MCTC) hereby commits to complete, this fiscal year (FY) (beginning July 1, 2019 and ending June 30, 2020), the annual Overall Work Program (OWP), a copy of which was approved on April 13, 2018, and is attached as part of this OWPA.

2. All of the obligations, duties, terms and conditions set forth in the Master Fund Transfer Agreements (MFTA), numbered 74A0795 and executed with effective dates of January 1, 2014 to December 31, 2024 between MCTC and the Department of Transportation (STATE), are incorporated herein by this reference as part of this OWPA for this FY.

3. This OWP Agreement obligates and encumbers only these following funding sources: State Highway Account – Rural Planning Assistance (RPA) funds, Federal Highway Administration (FHWA) State Planning and Research (SP&R) – Partnership Planning/Strategic Partnerships*, Federal Transit Administration (FTA) Section 5304 Transit Planning/Sustainable Communities*, and State Highway Account (SHA) - Sustainable Communities. RTPA agrees to comply with FHWA and FTA matching requirements for “Consolidated Planning Grant”and SHA funds obligated and encumbered against this OWP Agreement: FHWA – SP&R Part, federal/local – 80/20; FTA Section 5304, federal/local – 88.53/11.47; and/or SHA Sustainable Communities, state/local 88.53/11/47 . All local match funds are to be provided from non-federal sources.

4. Subject to the availability of funds this FY OWPA funds encumbered by STATE include, but may not exceed, the following:

6. Should RTPA expend funds in excess of those available and programmed in this FY OWPA, those costs shall be borne solely by RTPA.


The total amount of all Federal funds encumbered The total amount of all State funds encumbered Fund Title: ____________________________________________ Fund Title: ____________________________________________

Item Chapter Statute Fiscal Year Item Chapter Statute Fiscal Year


Fiscal Year (FY) 2019/20 Budget

WHEREAS, the Modoc County Transportation Commission (MCTC) is responsible for adopting an annual Budget each fiscal year that identifies anticipated revenues and expenditures; and WHEREAS, the MCTC apportioned the FY 19/20 Transportation Development Act (TDA) funds on April 2, 2019 in the Findings of Apportionment and MCTC Resolution 19-03 for LTF and STAF Allocation Insturctions to claimants MCTC planning & administration, the Modoc Transportation Agency/Transit Operations, the Modoc County Road Department and the City of Alturas; and WHEREAS, the MCTC FY 2019/20 Budget, as shown in Attachment A, includes revenues from TDA Funds, Regional Planning Assistance, and State Transportation Improvement Program (STIP) Planning, Programming, and Monitoring (PPM) funds, Regional Surface Transportation Program funds and programs identified in Resolution 17-08 Authorized Signatories for Plans and Programs; and WHEREAS, the MCTC FY 19/20 Budget, as shown in Attachment A, identifies estimated expenditures to administer the revenue from the Commission grants and programs; and WHEREAS, the MCTC authorizes the Executive Director or Chairman to modify line item amounts within the budget for daily operations so long as the overall revenues and expenditures are in accordance with amounts shown in Attachment A, and with subsequent approval by MCTC. NOW, THEREFORE, BE IT RESOLVED that the Modoc County Transportation Commission hereby adopts this FY 2019/20 MCTC Budget ($357,00).

PASSED AND ADOPTED this 2nd day of April, 2019 by the following vote:

AYES: Commissioners: NOES: ABSENT: Commissioners: ________________________________________ ATTEST: John Dederick, Chairperson

Debbie Pedersen, Executive Director Modoc County Transportation Commission

Modoc County Transportation CommissionFY 2019/20 Budget

Resolution 19-01 - Attachment A

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REVENUES Operating LTF Trust Acct

Local Transportation Fund (LTF) LTF Estimate - Sales Tax Revenues (FY 19/20) 118,000$ 118,000$ MCTC

LTF Trust Account (MCTC) 22,000$ 22,000$ LTF TrustSpecial Programs 100,000$ MTA Rural Planning Assistance (FY 19/20) 158,000$ 240,000$ Total STIP PP&M (FY 18/19) 59,000$

335,000$ 22,000$

EXPENSES 18/19 Budget Difference Capital Plan 19/20 Difference

Commissioner Per Diem Expenses 8,400$ 8,400$ -$ 8,400$ -$ Facility Lease & Overhead Agreement 17,160$ 17,160$ -$ 17,160$ -$ Insurance (Building & Liability) 12,000$ 12,000$ -$ 12,120$ (120)$ IT Equipment (Computers, Misc.) 11,000$ 1,000$ 10,000$ 11,000$ Legal Notices 1,000$ 1,000$ -$ 850$ 150$ Office Supplies 2,000$ 3,000$ (1,000)$ 1,150$ 850$ Planning Support & Services 4,000$ 4,000$ -$ 4,000$ -$ Professional / Specialized -$ -$ Accounting / Auditor Services 10,000$ 15,190$ (5,190)$ 6,000$ 4,000$ Actuarial Audit / GASB 68 -$ -$ Modoc County - OMB A87 Cost Plan 3,000$ 5,500$ (2,500)$ 3,000$

Payroll Services 1,000$ 2,000$ (1,000)$ 2,000$ (1,000)$ IT Service & Support (IT Monthly, Hosting, Domains) 8,000$ 8,000$ -$ 7,500$ 500$ Legal Services 5,000$ 5,000$ -$ 5,000$ -$ Miscellaneous Services 1,000$ 1,000$ -$ 1,000$ -$ Salaries / Labor 245,000$ 224,250$ 20,750$ 230,978$ 14,022$ Travel / Staff Training / Memberships 6,440$ 6,000$ 440$ 6,180$ 260$

CAPITAL, RESERVE & TRUST -$

LTF to City of Alturas (FY 19/20) 6,564$ -$ LTF to County of Modoc (FY 19/20) 15,436$ -$

335,000$ 22,000$ 313,500$ 21,500$ 302,338$ 32,662$

Adopted 4/2/19 (Res. 19-01)

Tota Revenues357,000$

Total Expenses357,000$


Agency Updates and Project Status Reports April 2, 2019


Each Respective Agency 6

a. Alturas Public Works Dept. - City Streets Joe Picotte

• Central Business District Pedestrian Improvement STIP project (PPNO 2534) - Timeline for bid

solicitation release

• Juniper and Oak Street (PPNO 2535) - project closeout

• Projects planned for 2018

b. Modoc County Road Dept. - County Roads Mitch Crosby

• Projects planned for 2018

c. Caltrans District 2 – Regional Planning Liaison Aaron Casas

• Secret Valley Rest Area

• US 395 Northbound entering Alturas

• Other information

d. MCTC - Debbie Pedersen

• The City of Alturas "Main Street" design/development committee

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Staff Update and Calendar April 2, 2019


Debbie Pedersen, Executive Director 7

Staff Updates, Correspondence, and Calendar

2019 Labor Law Update CTC Workshop/ North State Super Region Meeting and a Caltrans meeting the week of April 8, 2019.

Calendar MCTC and MTA Meeting schedule - 1:30 p.m. City Hall Council Chambers 200 W North St., Alturas • 04/02/19 • 06/04/19

Modoc TAC Meeting Schedule - 1:00 p.m. Sage Stage Conference Room, 108 S Main St., Alturas • 05/08/19 • 07/10/19

Holiday Schedule • 05/27/19 Memorial Day - office closed/no bus service • 07/04/19 Independence Day - office closed/no bus service

EGULAR EETING...John Dederick Chairman . City Representative Kathie Rhoads . Vice Chair County...

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