EGuide Software

Southwest Region

EGuide Software

Click on the System Links (Red Box)

Click on EGuide Sampling and Testing (under System Links…)

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HOMEPAGE

Enter User ID and Password or Sign Up Click on Sign In tab (below password)

If your project has SPV items, it is easiest to create the items prior to creating the eGuide Click on Download eGuide Template

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Click on Download Template Now Create all SPV Items in the word template as separate files Make sure files names are short (i.e. prop line number, etc)

Enter the Project ID and Click on Continue to Create a New Guide

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Click on Select All Items Scroll through and uncheck any duplicate document names. (example. Base Aggregates

only has one document but it will show up for both ¾-Inch and 1 ¼-Inch; unselect one of the items so you will only have one copy in the eGuide)

Click Continue

If NO SPV Items existo Click “No” on the re-arrange eGuide contento Click Proceed

If SPV items are part of your contract click Upload Files

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Only use to add SPV and Special Items Click Add A File in the lower left

o Upload the documents you created with the template earliero The program only allows 10 files to be uploaded each time; you can repeat the

Add A File process as many times as necessary Once you have Uploaded all the files, they will be available in your library in the future

so you can just utilize the View Files button on the previous screen shot to add items you use again on another project

Once you have Uploaded all the files, they will be available in your library in the future so you can just utilize the View Files button on the previous screen shot to add items you use again on another project

Click “Yes” on Do you wish to re-arrange eGuide content Click Proceed

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Click and drag items from the right to the correct location on left Note: Experience has noted that moving all items is the only way for the eGuide to

actually generate successfully, even though it says unmoved items on the right-side will be placed at the end of the eGuide

Once all items have been moved, Click Click Here to create the eGuide

Your Project Testing Guide will be created and is available to Download at the bottom of the screen

If the Download eGuide did not show up, you have a creation error. This could be from SPV items having too long of file names. Contact Atwood Systems for assistance with any other errors.

It would be recommended that you save a copy of the file in your project folder for easy access

Provide a print copy to the Contractor at the pre-construction meeting and utilize a print copy for organizing materials documentation throughout the project

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If you notice any items missing after you have created the eGuide, go back into the system and Click Modify Existing eGuide

This will take you back through the eGuide creation process and will allow you to replace the existing eGuide without creating an additional guide in the system

EGuide Software Tips

Contracts with multiple Project I.D.’s will have an EGuide database set up for each Project

I.D. It is NOT recommended to create and file a separate EGuide for each Project I.D. on

the contract. Rather complete ONE EGuide for the contract covering all items used in each

Project I.D. You may need to pull items from all Project I.D.’s and assemble ONE

complete listing for your contract.

Use the first or lowest numeric Project I.D. on the contract for EGuide file and MIT

reporting purposes.

It is also recommended to create an electronic master EGuide and e-mail this file to Jeff

Michalski at jeffrey.michalski@dot.wi.gov for projects administered through the NCR-Wis.

Rapids office, and John Brophy at john.brophy@dot.wi.gov for projects administered

through the NCR-Rhinelander office.

For additional help in creating SPV items, contact Jeff Michalski, or John Brophy.

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