Efficiencies in State Specific Required Reporting

New YorkNew Jersey

New York

• SPARCS – Statewide Planning and Research Cooperative System– ASC’s must submit patient level detail on patient

characteristics, diagnoses and treatments, services and charges for each outpatient visit. • Must register with Health Commerce System to establish

an account• https://commerce.health.state.ny.us/public/hcs_login.html• Each ASC must submit monthly to SPARCS• http://www.health.ny.gov/statistics/sparcs/• For more information contact (518) 474-3189

New York

• Adverse Incidents – defined as: unintended adverse and undesirable development in an individual patients condition.– NYPORTS

• https://commerce.health.state.ny.us/public/hcs_login.html

– NY Influenza Vaccination Policy Report• Prevention of Influenza Transmission by Healthcare and

Residential Facility and Agency Personnel• https://commerce.health.state.ny.us. • For more information contact 1-866-529-1890.

New York

• New York Office of Pool Administration– New York Health Care Reform Act – HCRA Fund created

by the state of New York to finance health care initiatives and care for the indigent

– Data reported is based on payments from all sources – some payers will pay directly to the HCRA fund, center is responsible for reporting and paying any percentage not paid by the payers.

– Monthly reporting required– www.hcrapools.org– For more information contact (315) 671-3800

New York• New York Cancer Registry

– For assistance with reporting call the NYS Cancer Registry Field Services Unit at 518-474-0971 or email nyscr@health.ny.gov

• New York Annual Cost Report– Consist of a full year of actual costs and statistical experience. All

financial and statistical reports shall be certified by an independent licensed public accountant or independent certified public accountant on forms prescribed and provided by the Department

– A copy of the audited financial statements shall accompany the financial and statistical reports

– https://commerce.health.state.ny.us– For more information (518) 474-3020

Additional New York Unique Requirement

• Medical Gases Supervisor– G17 test – Supervision of piped non-flammable medical gases (valid for 3 years)– Application forms are available at the Public Certification Unit, 1st floor, 9 Metro Tech Center,

Brooklyn, NY 11201.

• Fire and Emergency Drill Conductor– F-07 Fire and Emergency Drill Conductor (Premises Related) – Call (718) 999-1988 for additional information and forms.

• Supervision of Fire Alarm System– S-95 CERTIFICATE OF FITNESS

FOR SUPERVISION OF FIRE ALARM SYSTEMS AND OTHER RELATED SYSTEMS

• Medical Record Consultant

• Pharmacy Consultant

New Jersey

• NHSN National Healthcare – CDC – Report all patients who have the following procedures – if an

• Laminectomies• Breast Surgery• Influenza• Knee Arthroplasties

• Patient Safety Initiative - – First it is reported via the website, then a PSR person reviews and decides if an RCA is

required – Any complication must be reported within 5 days from the date of discovery

• All transfers• All patient infections

– If an RCA is required you have 45 days to complete– http://nj.gov/health/ps/index.shtml

• Infection Control Consultant • Pharmacy Consultant

New Jersey

• The State also requires reporting through CDC/NHSN for three categories: Breast Procedures, Spine Procedures and Total Knees. It is required to report on a monthly basis how many you have done, plus if any have has SSI.– Register at: www.ncid.cdc.gov/RegistrationForm/

• The NJDOH also has a reporting system called Hippocrates for if you are experiencing any down time due to power, AC/Heating, telephones, etc. This was initiated after hurricane Sandy.– Register at: www.Hippocrates.nj.gov