EFFECTIVE EFFECTIVE WRITINGWRITING

Theresia L. ToruanTheresia L. Toruan

Blok 1Blok 1

Medical Faculty, Sriwijaya University Medical Faculty, Sriwijaya University 20072007

LEARNING OBJECTIVE

FORMULATING ORALLY AND IN WRITING MAKING A MANAGEMENT PLAN REPORTING AND MAKING RECORD INFORMATION PROCESSING AND APPLYING

(especially from scientific literature)

Standard Kompetensi Dokter KKI, 2006

Word able to communicate

• Only have 26 letters to work with• Writing is never thought in “science” at the

end of school career, writing style is usually better suited to the arts than science.

The spoken word immediately

dissapears and is a subject to

misinterpretation

• Effective writing clearly and concisely

communicate from the writer to the

recipient

• Ineffective writing fails to do this

To communicate effectively:– Think– Organize– Compose– Create– Speak, and– Write

Writing product of:

• Vocabulary• Spelling• Grammar• Literacy, and• Other scholarly skill

Better writing :– Make it simple– Know what you want to say– Keep sentences short, sentences may

need to have more than three or four words– Write the way you speak– Write for your audience– Use every day language

Most job:

– Internal memos

– Correspond with clients/colleague, etc

Much of it is pitiful and reduce effectiveness:

• Unnecessary• Redundant• Shallow• Capitalization• Punctuation• Grammar• Sentence structure• Organization

HOW TO WRITE EFFECTIVE TEXT

Step:1. What do you want to accomplish2. What does the reader want to accomplish3. Examine your features and benefits4. Organizing your thoughts5. Filling in the blanks6. Editing yourself

Writing as you speak Cut it out Writing doesn’t have to be hard

Step 1: What do you want to accomplish

• Write down a list you want to be accomplish: - be spesific

- be general

• Brainstorming:…think as many things as you can

• Don’t stop from putting down an idea• Don’t think it might ‘sound stupid’• No one needs to see this list except you• Don’t edit yet or you may lose some good idea

Step 2:

What does the reader want to accomplish

• The reader want to know • “what is in it for me” not• “what’s in it for you”

• Example : • Procedure• Diagnosis

Step 3: Examine your features and benefits=what you offer and why it’s important=

• If you wrote, then know why this is important, but

your reader may not, so you explain

• Actually work for you and get your points across

Step 4:Organizing your thoughts

• Organize

• Solve the mistakes people make concerns

scattered and infocused information

• Find the focus that gives your writing a structure

make into heading 1s (major topics) and

heading 2s (sub topics) etc up to

six level

Step 5: Filling in the blanks=putting meat on the bones=

• Werw creating the structure of your document (the skeleton)…......don’t edit, just write

• Write as much as you want• The more you write, the more you have to work

with • Might feel the need to change or rearrange the

outline• Rearrange if necessary

Step 6: Editing yourself=safe file under new name=

• Rewrite, the part that most people hate, because they think they’ve written is perfect

• Usually spend a lot of time rewriting

• Good idea to give a copy of what you’ve written to someone whose writing you admire.(show writing to someone you respect)

• May not agree with notes

• Don’t lose first draft

Notes:

• Look at the day you look them

• Put them away

• Don’t make any changes

• Look at the notes again the next day

CUT IT OUT

WHENEVER POSSIBLE, CUT OUT

ANYTHING THAT’S NOT ESSENTIAL

• If :- One person tells

something and you can ignore it disagree

- Two people… should seriously consider - Three people… better either make the

change passionately sure of

your own genius

Good writingGood writing has three fundamental characteristic:

1) Substance :– Important information– Serious statement– Relevant material worth

2) Clarity: – Organized– Sequential– Appropriate words and sentences– Using precise and meaningful term-communication

3) Force :– Style– Originally– Format -impact

Writing beautiful prose and poetry is a

talent…

Writing effectively, however is a skill that

can be learned…

Never stop trying to be a

better writer