Effective Presentation Skills

Jeffry Yoris

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Giving presentation is as easy as pie…

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Top 10 worst human fears

1.  Public speaking

2.  Height

3.  Insects, bugs

4.  Financial problems

5.  Deep water

6.  Sickness

7.  Death

8.  Flying

9.  Loneliness

10. Dogs

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Source: http://www.lindacrabtree.com/cmtnews/Stress/The%2014%20worst%20fears.htm jy.prstskill.2014

Before presenting.. 4

Things to always remember:

1. No preparation – no presentation!

2. Know what your audience is supposed to be

3. Double check your:

§  slides: version, spelling, grammar, names, contact info

§  visual aids, demo kit, product samples, brochure.

4. Have fun!

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To Do List

1.  Make Friends

2.  Intro

3.  Presentation

4.  Closing

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“ People listen to people they like ”

Golden Rule of Communication

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So, make friends...

Do

✔ Smile

✔ Learn names

✔ Establish rapport

✔ Get attention by:

§  anecdotes

§  humor

§  interesting facts

§  Smile !

Don’t

✖ Give long or slow-moving statements

✖ Apologies

✖ State obvious observations

✖ Ask “everybody-knows” questions

✖ Tell unrelated stories

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A good presenter is..

§  Enthusiastic

§  Knowledgeable

§  Confident §  “If you’re confident, people will not look

at your tie”

§  Organized

§  Prepared

§  Effective at using humor

§  Appropriately dressed §  If in doubt: Overdress is better than

underdress

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To Do List

1.  Make Friends

2.  Intro

3.  Presentation

4.  Closing

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1.  Introduce yourself

2.  State credibility §  Why should they listen to you?

3.  State the objectives §  What should be accomplish by the

presentation? §  What’s in it for them?

4. Overview of the presentation

§  Goal: Motivate them to listen to you!

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1. Intro [1]

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§  Attention-getter (that related to topics): §  Quotation §  Declarative Statement §  Anecdotes §  Starling Statistic §  Real stories

§  Ice Breaking Activities

1. Intro [2]

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Typical IT projects:

How do we manage customer’s requirements…

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Tulisan Yang Akurat

§  Tulisan yang akurat sangat menentukan keberhasilan sebuah presentasi, nanum menuurt sbeauh penilitean di Cmabrigde Uinervtisy, tdaik mejnadi maslaah bgaianama urtaun huufr-hufur di dlaam sebauh kaat, ynag palngi pnteing adlaah leatk hruuf partema dan terkhair itu bnaer. Siasnya dpaat barntaaken saam skelai dan adna maish dpaat mebmacanya tnpaa msaalah. Hal ini karena otak manusia tidak membaca setiap huruf masing-masing, tetapi kata secara keseluruhan…

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Attention grabber

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To Do List

1.  Make Friends

2.  Intro

3.  Presentation

4.  Closing

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During presentation…

1. Main point – transition – main point

2. One thought per slide

3. Make it easier

§  Graphics > numbers §  Pictures > words §  Stories > statistics

4. Give examples, supporting evidence

5.  Focus on audience §  How do they respond?

§  Ask them §  Encourage feedback and questions

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Body language

§  Always be the center of attention

§  “The most important visual is you”

§ Maintain eye contact

§  Gestures (hand movement)

§  Help emphasize your points

§  Big audience = big gestures

§  Posture

§  Facial expression

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Vocal

§  Vocal techniques

§  Volume

§  Pitch

§  Speed

§  Pause

§  Deviations for emphasis

§ Whisper

§  Silence

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Use of space

§ Movement

§  Can everyone see you?

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Questions and Answers

Always paraphrase questions:

1.  So that other people hear the question

2.  To check your understanding of the question

3.  To stall while you think about an answer

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3 Ways in Answering Question

1. Answer directly.

2. Redirect the question back to the person or the group.

3. Defer the question.

§ When it is beyond the scope.

§ When there is not enough time.

If you don’t know the answer, say so.

- Offer to find out.

- Ask the audience.

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Maintaining attention

§  Repeat, repeat words

§  Keep their eyes busy

§ Maintain enthusiasm

§  Have audience do/ say something:

- Ask questions

- Group discussion

- Games

§  Attention grabber

- Give examples, stories, interesting facts

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Common problems

§ Nervous §  Have you made friends? §  Practice and prepare!

§  Swaying, rocking, and pacing

§  Use jargons

§  Stare at one point

§  Verbal fillers §  “Um”, “uh”, “apa itu namanya..?” §  Any unrelated word or phrase

§  Failure to be audience-centred

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Handling tough audience

§  In handling tough audience– remember… :

§  Stay calm.

§ Maintain focus

§  Do not talk back

§  Even if you win, you lose!

§  Stay calm

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To Do List

1.  Make Friends

2.  Intro

3.  Presentation

4.  Closing

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Closing

§  Inform audience that you’re about to close

§  Summarize main points

§  Something to remember or call-to-action

§  Answer questions

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That’s all. Now, hopefully, you can change this...

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To this! 30

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Thank you

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