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CAREER DEVELOPMENT CENTER

PARUL GROUP OF INSTITUTES

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Parul Institute Of Engineering and Technology

Effective Presentation Strategies

Prepared By

Ms. Dipali Pandya

Topic: Presentation Skills

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Let’s know the Topic

• Presentation Skills• Purpose• Audience• 10 Tips for effective presentation• Content• Visual Aids• Kinesics• Proxemics• Paralinguistic• Chronemics• Conclusion

Topic: Presentation Skills

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Presentation

• Presentation- Art of Speaking

• Purpose- To inform- To analyze- To persuade

• Know your Audience- Interest- Familiarity with Topic- Size of Group- Age & Gender Range

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10 ways for Effective Presentation

Always begin with a Smile.

Make an eye contact with your audience.

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10 ways for Effective Presentation

Begin with anecdotes or video clip. Be Clear about the Topic. Emphasize Key points. Use Visual Aids. Speak with confidence. Make your points clear and easy. Dress for Success Encourage questions from

audience.

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Be Confident.Have Positive Approach

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Content

Your content should be:- Brief- Clear- Significant- Interesting

Main Body

Introduction

Main Text

Conclusion

Topic: Presentation Skills

Introduction:• Question– How important is this topic?– When will it be useful?

• A sincere greeting– Warm welcome to my enthusiastic friends

• Starting statement– I am here to brief you about …

• Quotation– First impression is …

• Anecdote / Experience– Story / incident

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Organizing content

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Organizing content

Main Body/Discussion• It supports your aim or specific

purpose by expanding the major points.

• Patterns:• Chronological• Categorical• Cause and Effect• Problem-Solution

Topic: Presentation Skills

Conclusion:• Remind the audience briefly

about outline• One can conclude with a

quotation or recall the earlier story, joke, anecdote to bring one’s presentation to a full circle.

• Tell them what you want them – To do– To think– To remember

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Organizing content

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The importance of Visual Aids Increase audience interest Illustrate key points Signal transition from one

part of the presentation to the next

Help listeners retain information

Help you present ideas without depending on notes

Topic: Presentation Skills

Visual support

• Objects• Models• People• Drawings• Photographs• Maps• Graphs

– bar– pie– line

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Kinesics

• Kinesics is known as the study of physical movement of body. It is the way body communicates without words, i.e., through various parts of the body.

• Body language is a form of mental and physical ability of human non-verbal communication, which consists of body posture, gestures, facial expressions, and eye movements.

‘Nobility and dignity; self-abasement and servility, insolence and vulgarity, are reflected in the face and in the attitudes of the body whether still or in motion.’

- Socrates

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According to the social anthropologist, Edward T. Hall, in a normal conversation between two persons, less than 35% of the social meanings is actually transmitted by words.

So, at least 65% of it is conveyed through the body (non-verbal channel).

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Posture

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Posture• Hands in pocket (disrespectful in Turkey)

• Sitting with legs crossed (offensive in Ghana, Turkey)

• Showing soles of feet. (Offensive in Saudi Arabia)

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Gesture

• Gesture is movement made by hands, arms, shoulders, head and torso.

• It should be quite natural and spontaneous.

• Beware of irritating gestures like:× Playing with a ring× Twisting a key chain× Clasping the hands tightly× Cracking knuckles

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Facial Expressions

• The face is the most expressive part of the body.

A smile stands for friendlinessA frown for discontentRaised eyebrows for disbeliefTightened jaw muscles for

antagonism

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Five Basic Expressions

• Inhibited – restricted and stolid

• Uninhibited – spontaneous and impetuous

• Substitute – happy with a long face

• Frozen – no change in expression

• Blank – no expression at all

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Proxemics

• Proxemics is the study of physical space in interpersonal relations. In a professional setting, space is used to signal power and status.

• Four distinct zones of space• Intimate• Personal• Social• Public

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Paralinguistics and Chronemics• Paralinguistics features are non-verbal vocal

cues that help you to give urgency to your voice.

Characteristics Quality Volume Pace/Rate Pitch Articulation Pronunciation

• Chronemics – the study of how human beings communicate through their use of time.

Topic: Presentation Skills

Things You Shouldn’t Do

• Read directly from notes• Read directly from screen• Turn back on audience• Slouch, hands in pockets• No nervous gestures• Talk too fast• Talk too quietly

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Practice takes you from this..

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To this….

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Conclusion

• To recapitulate, oral presentation is an art that requires careful planning, preparation, and a great deal of practice.

Video:1

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References

• Raman Minakshi & Sharma Sangeeta, ‘Technical Communication: Principles and Practice’, 2008. New Delhi : Oxford University Press.

• http://www.youtube.com/watch?v=wXILI9Q1jIw• http://www.youtube.com/watch?v=BBthvuOQpKc

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