Effective Presentation 698

8/8/2019 Effective Presentation 698

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How to Give a

³Knockout´

Presentation

Meenu Walia



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Outline

General Guidelines

Slide Do¶s and Don¶ts

Handouts

Delivery Do¶s and Don¶ts

How to Handle Questions Handouts

Final Thoughts



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General Guidelines

A good presentation is a

³POPTA´ presentation

What does POPTA stand for?



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General Guidelines

Purpose

You need to define your purpose for giving

the presentation

Often your goal is a high level overview,even for a technical presentation

Don¶t tell them everything you did, you¶ll

bore them



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General Guidelines

Organization

Always have an outline

Tell them what you¶re going to tell them,

then tell them, what you told them

" Hint: I am doing this for this presentation

Problem then solution

" Not just ³data then solution´ or ³solutionthen problem´



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General Guidelines

Preparation

An unprepared presenter loses the

audience before even starting

Practice makes perfect and buildsconfidence

Arrive early, make sure everything is set

up

Dress appropriately

Slides should be done well in advance



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General Guidelines

Time

Be sure you know how much time you have whilepreparing the presentation

" Not 5 minutes before you start

It is better to end early than to go over

" Always have a watch or clock in view

You¶ll never have enough time to tell everything sostick to the most important

Rule of thumb" At most 1 slide per minute of presentation

" Better to plan 2 minutes for each slide



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General Guidelines

Audience Be sure you know your audience well

Tailor presentation to your audience

" Failure to do this is probably the biggest mistake people

make

Are there multiple audiences?

" If so, direct different slides to different audiences

Watch the audience for clues



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You shouldn¶t put everything on the slide

Do include 50% white space

Your comments should be morecompelling than the slides

- Generally 1 main point for each slide

Do use animation

Don¶t overuse it

" Makes it difficult and annoying to navigate



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Do include written conclusion for every

graph

Don¶t forget to add meaningful labels, titles,

captions, etc. to graphs

P e

r c e n t a g e

Industry Academia

No YesNo Yes

100

80

60

40

20

0

Percentage of People Needing Presentation Skills

Conclusion - It is important to learn presentation skills!



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Don¶t use yellow text

Do use dark text and bold

Do use formatting and color to emphasize

(e.g. POPTA)

Don¶t include unrelated pictures



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Do chek yor speling for mestakes

Typos instantly destroy credibility and convey

lack of preparation

Do have someone else read throughpresentation

Do acknowledge previous work and help

Do use a template if using PowerPoint



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Do use a light background like this



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Or like this



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Or like this



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Don¶t use a dark background like this

Even if using a lighter font color

Harder to read, especially from the back

More likely to put people asleep

Handouts often don¶t look very good



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Do use occasional ³spice´ or ³pacebreakers´

Humor

Pictures

Sound

Animation

Questions (Not just

Yes/No)

Surveys

Quizzes

Videos

Physical Objects

Top Ten Lists

Etc.

For example . . .

A pace breaker can do this for your audience



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Lateral Thinking ! ! !

Stand1. ------------

i

2. /r/e/a/d/i/n/g/

3. cycle /cycle/cycle

4. ababaabbbbaabbbbababaabbaaabbbb..5. ground

---------------feet feet feet feet feet feet



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Don¶t read or ³parrot´ the slides

Otherwise, why give a presentation?

Do use the slides as a cue

Let audience read

Create slides and use animation that

emphasize your points



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Do plan breaks for longer presentations

10 minutes for every hour

Do be passionate about the topic

Have fun, this is your opportunity

If your audience doesn¶t know why your topic is

important, you¶ve lost them

Don¶t forget to practice

Record yourself, tape yourself, or use a mirror

Reading through slides does not count as practice



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Do relax, use nerves to your advantage

Breathe deeply, pause as needed

Don¶t go too fast

Do watch out for mannerisms

" ³Um . . um´

Do empty your pockets and hands

Don¶t point at computer, point at the

screen



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Do use body language to help make a point

Purposeful movements

Do use appropriate posture

Don¶t play with keys or coins in your

pocket

Don¶t use a pointer, pen, pencil or chalk to point atan individual may be perceived as offensive

Don¶t look at your feet or at the ceiling (indicationof nervousness or timidity)

Don¶t stare

Don¶t just look only at the training aids or chalkboard (this can be perceived as impolite)



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Do face audience more than slides

Don¶t talk to the screen or wall

Do vary your voice

Don¶t speak in monotone

Most people speak too soft, not too loud

Do memorize slide numbers for key slides

Or transition points

Do get honest feedback from someone you trust



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Don¶t forget to smile



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Handling Questions

Answer the question to the audience

Then check back to the individual for

confirmation

Don¶t be afraid to say ³I don¶t know´

Better than mumbling or fumbling an

answer



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Final thoughts

POPTA

Good slides go a long way

Practice, practice, practice

Remember that the audience wants you to

succeed

Use other resources (Books, web, etc.)

Anyone can learn to be a better presenter!



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Thank You ! ! !

Effective Presentation 698

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