Effective Meetings Dianna Chiabotti, Napa Valley College Julie Bruno, Sierra College.
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Transcript of Effective Meetings Dianna Chiabotti, Napa Valley College Julie Bruno, Sierra College.
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Effective MeetingsEffective Meetings
Dianna Chiabotti, Napa Valley CollegeDianna Chiabotti, Napa Valley College
Julie Bruno, Sierra CollegeJulie Bruno, Sierra College
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Burning QuestionsBurning Questions
??
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The Brown Act!The Brown Act!
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The Brown Act!The Brown Act!
oApplies to meetings of all Applies to meetings of all legislative bodies (GC 54952)legislative bodies (GC 54952)
oWhat is considered a meeting?What is considered a meeting?
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Does the Brown Act Does the Brown Act Apply to Local Apply to Local
Academic Senates?Academic Senates?
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Applying the Applying the Brown ActBrown Act
All meetings are open!!All meetings are open!!
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Applying the Applying the Brown ActBrown Act
Who’s “in charge” of the Who’s “in charge” of the agenda?agenda?
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Applying the Applying the Brown ActBrown Act
oAgendasAgendas
o Publically posted 72 hours priorPublically posted 72 hours prior
o Mail 1 week beforeMail 1 week before
o Must Include: Must Include:
o Time & PlaceTime & Place
oPublic commentsPublic comments
oAction items with brief descriptionAction items with brief description
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Rules of OrderRules of Order
o Must adopt rules of order and Must adopt rules of order and incorporate into meetingsincorporate into meetings
o Most common is Robert’s Rules of Most common is Robert’s Rules of OrderOrder
o http://www.robertsrules.com/
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Rules of OrderRules of Order
o Can choose elements to useCan choose elements to use
o Parliamentarian???Parliamentarian???
o Check your local senate constitution Check your local senate constitution and by-laws for established processesand by-laws for established processes
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Agenda ItemsAgenda Items
o What do you include?What do you include?
o What What shouldshould you include? you include?
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Agenda Changes?Agenda Changes?
o Can change orderCan change order
o Cannot add itemsCannot add items
o Time limits?Time limits?
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Action ItemsAction Items
o Format of action items?Format of action items?
o Need a first readingNeed a first reading
o Published agenda items only!Published agenda items only!
o Exceptions??Exceptions??
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Decision MakingDecision Making
o How will decisions be made?How will decisions be made?
o VotingVoting
o ConsensusConsensus
o OtherOther
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MotionsMotions
o President needs to know how toPresident needs to know how too Close debate, limit or extend debateClose debate, limit or extend debateo Refer to committeeRefer to committeeo Modify wording of a motionModify wording of a motiono Suspend rulesSuspend ruleso Divide motionDivide motiono TableTable
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Discussion ItemsDiscussion Items
Discuss only, no actionDiscuss only, no action
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Important to note:Important to note:
o All information must be available to All information must be available to the publicthe public
o Documents become public documentsDocuments become public documents
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Discussion & Discussion & DebateDebate
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Discussion & Discussion & DebateDebate
o Limit to a topicLimit to a topic
o Courteous commentsCourteous comments
o ““Decorum of Debate”Decorum of Debate”
o Get comfortable with ConflictGet comfortable with Conflict
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President’s Role President’s Role in Meetingsin Meetings
• PrioritizePrioritize
• Balance discussion and Balance discussion and debate with decisionsdebate with decisions
• Keep agenda movingKeep agenda moving
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President’s Role President’s Role in Discussionsin Discussions
Should the president participate in Should the president participate in discussion and debate?discussion and debate?
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Questions or Questions or Comments?Comments?
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THANK YOU!THANK YOU!