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EFCOG Supply Chain

Quality Task Team

Conference Call November 2013

Vince Grosso

Supply Chain Quality Chair

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Overview

1. Upcoming Conferences / Workshops

2 . Industry / Suppl ier Issues

3 . In ter face Update

4 . Pro ject Updates

5 . Audi t Update

6 . Old / New Business

7 . D iscussion & Close Out

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JSEP Access

• Does everyone that need access to JSEP have it?

• If not, send me an email to

• vincent_J_grosso@rl.gov

• Any issues with access or use?

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Upcoming Conferences / Workshops

Date Conference Title Location Website

Dec 12 - 13, 2013

NQA-1 Requirements for Computer Software Used in Nuclear Facilities - New

Orleans New Orleans, La

https://www.asme.org/products/courses/nqa-1-requirements-for-computer-software-used--(1)

January 27-29 2014

B31.1 Power Piping Committee Meeting Savannah Georgia http://calendar.asme.org/EventDetail

.cfm?EventID=23716

March 31, 2014 - April 3,

2014

ASME NQA-1 Lead Auditor Training - Orlando

Orlando, Florida https://www.asme.org/products/courses/asme-nqa1-lead-auditor-training

April 8-10, 2014

Nuclear Quality Assurance (NQA) - April 2014 Meeting

Mesa, Arizona

May 1 - 2, 2014

NQA-1 Requirements for Computer Software Used in Nuclear Facilities -

Minneapolis Minneapolis, Mn

https://www.asme.org/products/courses/nqa-1-requirements-for-computer-software-used--(1)

May 5 - 8, 2014

ASME NQA-1 Lead Auditor Training - Las Vegas

Orlando, Las Vegas https://www.asme.org/products/courses/asme-nqa1-lead-auditor-training

May 22 - 23, 2014

NQA-1 Requirements for Computer Software Used in Nuclear Facilities - Atlanta

Atlanta, Ga https://www.asme.org/products/cou

rses/nqa-1-requirements-for-computer-software-used--(1)

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Industry Supplier Issues / Feedback

Discussion / Issues

• Commercial Grade Dedication of Hilti Anchor Bolts

• NQA Part II interpretation

• Argonne in Need of some clean 6M’s in the 5, 10, or 15

gallon range with 2-R’s (Lee Stevens - stevensl@anl.gov

• Quality Level 2 gaskets (Grant Germann)

• Requirements Management Contacts

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Commercial Grade Dedication of Hilti

Anchor Bolts

• Y-12 is developing a new approach to CGD of

Hilti anchor

• Bob Bailey and Dean Shipley are soliciting

feedback

• Specifically for anchor bolts with grade 1 or 2

SSC’s

• They are working on a flow chart of the process

that shows the different entities involved with the

certification of Hilti’s nuclear grade anchor bolts

• The process is more robust and provides greater

assurance than an audit of Hilti corporate or their

many manufacturing locations.

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ASME NQA-1 Inquiry 12-360

November 1, 2013

Dr. Charles R. Martin (Sr. Engineer Defense Nuclear Facilities Safety Board)

Washington, DC 20004-2901

Subjection: Inquiry # 12-360

Applicability: NQA-1-2008 Edition

Dear Dr. Martin,

We understand your question to be as follows and have provided the following

response:

Question: Would an organization's QA program be in compliance with NQA-1 (any

edition with Parts) if it only addressed the requirements in Part I and not the

requirements of Part II (or vice versa)?

Response: No. Part I and Part II are designated as Requirements. An organization

must address the requirements of Part I and Part II that are applicable to an

organization's work activities affecting quality, as either internally identified or

externally invoked upon the organization.

NQA-1 is in the process of considering a revision to the Introductions to Parts I and

II to add further clarity to this issue.

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Interface Representative(s) Update

• EPWOG - Weaver

• Supply Chain Management Center - Biagioli

• Packaging Management Committee - Natali

• EFCOG QE Task Team - Thompson

• QSWG - Eshleman

• Others

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Project Update (Supply Chain Contacts)

Task: SC-12-01

Project Manager: Cathy Nesser

Team: Grosso, Wingfield

• Action: Develop a comprehensive Supply Chain Quality Site,

Site contact, and Departmental list of Subject Matter Experts

from across the complex. The list should include National

Laboratories, NNSA, EM, and Science. Determine if the list is

to be controlled (through the supplier evaluation tool) or

publicly available (through a website or other means)

A. Phase 1 - QA Manager / Subject Matter Expert

B. Phase 2 - Engineering and Procurement Management

C. Phase 3 - This becomes a living document to ensure all

DOE sites have the opportunity to participate

• Status Update: New Project Manager volunteered

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Project Update (Supply Chain Calls)

Task: SC-12-02

Project Manager: Vince Grosso

Team: Bill Wingfield

• Action: Schedule and Conduct Monthly Supply Chain Quality

Conference Calls with published minutes

A. Conduct monthly calls as scheduled and issue minutes

B. Calls for 2013 scheduled

C. Schedule calls for 2014

• Status Update:

– Monthly calls conducted, meeting minutes distributed

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Project Update (Supply Chain Calls)

2013 Supply Chain Conference Call Schedule

Date EST CST MST PST

Dec 19 2013 11 AM 10 AM 9 AM 8 AM

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Project Update (Non-NQA-1 Suppliers)

Task: SC-12-03

Project Manager: David Lewis

Team: Cathy Nesser, Marvin Montoya

• Action: Work with Engineering Practices Work Group to

evaluate the feasibility of developing a standard set of

criteria for Commercial Grade Surveys and Suppliers for

Non-NQA-1 suppliers.

• Status Update:

– Started Work with EPWOG

– Project Manager due back

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Project Update (JSEP / MASL Integration)

Task: SC-12-04

Project Manager: Vince Grosso

Team: Bill Wingfield, Marvin Montoya, Bob Hendrickson,

Alice Lewis, Rich Taft, Mike Eshleman, Kim Loll

• Action: Utilize a single tool for supplier quality

data.(MASL / JSEP Integration)

• Status Update:

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Project Update (JSEP / MASL Integration)

• MASL, NNSA, & EFCOG Leadership Team waiting for

the BMAC replacement to present path forward – Kim

Loll to present

• Phase III changes to MASL were identified

– Minor

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Project Update (JSEP / MASL Integration)

• Future integration activities will include:

– Integration Project Plan

– Governance Structure determination

– Role & Responsibility determination

– Access control

– Software modifications

– Integrated Program Document(s)

– Data entry protocol

– Program Procedures

– Training Plan

– Qualification

– Roll Out Plan

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Project Update (Joint Audit Schedule)

Task: SC-12-05

Project Manager: Alice Lewis

Team: Ron Natali, Mark Ryan, Bill Wingfield

• Action: Develop a 2013 & 2014 Joint Supplier Audit

Schedule

• Status Update:

– Base schedule available thru JSEP

– Potentials not included in database until an audit is

performed

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Project Update (Cost Savings)

Task: SC-12-08

Project Manager: Ron Natali

Team: TBD

• Action: EM Corporate Board Requested the Supply Chain

Quality Team to address:

– Cost data and savings to the Department

– How can the Supplier Base be increased

• Status Update:

– Completed draft procedure

– Sent out to entire team for review

– Working on resolving comments on the cost procedure

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Project Update (Packaging)

Task: SC-12-09

Project Manager: Vince Grosso

Team: Complex Wide Team

• Action: QA in DOT Type A Procurement Specifications for

the Complex.

– Work with the PMC to develop Procurement Specifications

and reduce quality assurance related issues concerning

commonly used DOT Type A containers (drums and boxes)

for packaging and transportation of solid and/or liquid

radioactive materials and waste complex-wide

• Status Update:

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Project Update (Packaging)

1. Joint EFCOG / PMC-QA working group formed two teams

to help with packaging QA issues

– Commercial Graded Dedication Team (M. Bowers)

– Graded Approach Team (R. Natali)

2. Will develop an EFCOG project plan by January

3. Will be having a conference call with Skolnik

– Address letter

– Discuss path forward

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December EFCOG Meeting

DOE North Las Vegas Office

Las Vegas, Nevada

12/2/13 (1 PM – 5 PM)

– EFCOG Leadership Team Meeting

12/2/13 (1 PM – 5 PM)

– DOE EM Corporate QA Board Meeting

Day 1 – 12/2/13

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Fall EFCOG Meeting

– Joint session all Working Groups (8 AM – 11:30 AM)

– Supply Chain Quality Working Day (1 PM – 5 PM)

• SC/I briefing

• QA Council Activities

• Lessons Learned – Procurements

• Supply Chain tasks

• Graded Approach/Procurement Engineering

• Software

• EM Corporate QA Board Debrief

(NOTE – Will attempt to arrange for Teleconference,

webex, etc. for those that can not travel)

Day 2 – 12/3/13

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Fall EFCOG Meeting

– QA Working Group Joint Session (8 AM – 11:30 AM, Room

6376)

• Overview/Update of Tasks

– Supply Chain Quality Working Session (1 PM – 5 PM, Room

6376)

• Task 1 & 7 Contact & SME List

• Task 5 Audit Scheduling

• Task 8 Cost Data

• Task 3 CGS/EPWOG Interface

• Task 4 JSEP/MASL Integration

• Task 9 Joint EFCOG / PMC QA Working Group

(NOTE – Will attempt to arrange for Teleconference, webex,

etc. for those that can not travel)

Day 3 – 12/3/13

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Fall EFCOG Meeting

12/4/12 Morning (8 AM – 11:30 AM, Room TBD)

– Packaging/Transportation/QA Working Group

• Commercial Grade Dedication Team

• Graded Approach Team

12/4/12 Afternoon 1 PM – 5 PM, Room TBD)

– Packaging/Transportation/QA Working Group

– JSEP / MASL Integration

(NOTE – Will attempt to arrange for Teleconference,

webex, etc. for those that can not travel)

Day 4 – 12/4/13

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Audit Update

(As of November 2013)

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Audit Opportunities – December 2013

Supplier Website Lead

Columbia Energy & Environmental Services (CEES), Richland, WA (J71)

http://www.columbia-energy.com/

B. Fairchild

Energy and Process Corporation, Tucker, GA (J19) http://energyandprocess.com/locations.shtml

TBD

Newport News Nuclear, Newport News, VA (J68) http://nnn.huntingtoningalls.com/about_us.html

Walker

On Power Inc., Lebanon, OH (J73) http://onpowerinc.com/ D Ripplinger

Paragon D&E, Grand Rapids, MI (J56) http://www.paragonde.com/ J. Fulghum

Savannah River Nuclear Solutions, Aiken, SC (J81) http://www.savannahrivernuclearsolutions.com/

P. Auer

Specialty Maintenance and Construction (SMCI), Lakeland, FL (J150)

http://www.metaltek.com/divisions/smci/

TBD

Wagstaff Applied Technologies, Spokane Valley, WA (J78)

http://www.wagstaffat.com/ D. Ripplinger

X-R-I Testing, Independence, OH (J175) http://www.xritesting.com/ D. Willford

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Audit Opportunities – January 2014

Supplier Website Lead

Accurate Machine Products Corporation (AMPCO), Johnson City, TN (J33)

http://accmachprod.com/ TBD

Addison Fabricators, Addison, AL (J106) http://www.addisonfab.com/ TBD

Air Liquide Specialty Gases, Longmont, CO (J2) http://alspecialtygases.com/Home.aspx

TBD

Ellis & Watts, Batavia, OH (J93) http://www.elliswatts.com/ B. Fairchild

Fluid Components International (FCI), San Marcos, CA (J5)

http://www.fluidcomponents.com/

L. Wagner

IONEX Research Corp, Lafayette, CO (J86) http://www.ionexres.com/ J. Maupin

Joseph Oat Corporation, Camden, NJ (J95) http://www.josephoat.com/ P. Auer

Northwest Copper Works Inc, Portland, OR (J97) http://www.nwcopper.com/ B. Fairchild

Pacific Northwest National Laboratory, Richland, WA (J174)

http://www.pnnl.gov/ D. Ripplinger

Shaw Nap Tech Inc, Clearfield, UT (J53) http://www.shawgrp.com/about L. Wagner

Teledyne Brown Engineering, Inc., Huntsville, AL (J37) http://www.tbe.com/ TBD

Terminal Manufacturing Co. LLC, Berkley, CA (J151) http://www.terminalmanufacturing.com/

TBD

The Roberts Company, Winterville, NC (J152) http://www.robertscompany.com/ TBD

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Audit Opportunities – February 2014

Supplier Website Lead

American Crane, Douglassville, PA (J12) http://www.americancrane.com/ L. Wagner

Becht Nuclear Services, Richland, WA (J1) http://www.bechtns.com/ L. Wagner

Fluke Corporation, Everett, WA (J132) http://www.fluke.com/ TBD

Mid Columbia Engineering Inc, Richland, WA (J173) http://go2mce.com/ B. Fairchild

Mississippi State University Institute for Clean Energy Technology, Starkville, MS (J161)

http://www.dial.msstate.edu/ D. Ripplinger

Southern Calibration & Service, Inc., Roswell, GA (J55) http://www.scscal.com/index.html Frazier

URS, Princeton, NJ (J57) http://www.urscorp.com/About_URS/index.php

T. Worrell

Veolia Environmental Services North America (VESNA), Flanders, NJ (J155)

http://www.veoliaes.com/en.html TBD

Viking Packing Specialists, Tulsa, OK (J156) http://vikingpacking.com/ TBD

Westerman Companies, Bremen, OH (J158) http://www.westermancompanies.com/

TBD

Wright Industries, Nashville, TN (J32) http://www.doerfer.com/corporate/Locations_TN.htm

TBD

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Audit Opportunities – March 2014

Supplier Website Lead

AREVA Federal Services LLC (AFS), Charlotte, NC (J65) http://us.areva.com/EN/home-105/areva-federal-services.html

L. Wagner

B.F.E. Bonney Forge Valve, Alessandro, Bergamo, Italy (J176)

http://www.bfe.it/bfe/index.php D Ripplinger

James C. White Company, Greenville, SC (J172) http://jcwco.com/index.php P. Auer

PBM Inc, Irwin, PA (J162) http://www.pbmvalve.com/ L. Wagner

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Old Business

• Any Other Old Business to Discuss?

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New Business

• Any Other New Business?

• Next Webinar/Call:

– 12/19/13

• 11:00 AM EST

• 10:00 AM CST

• 09:00 AM MST

• 08:00 AM PST

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Open Discussion & Close Out