EDUID Education Unique Identification. EDUID What is EDUID PROVIDED BY THE IDAHO STATE DEPARTMENT OF...
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Transcript of EDUID Education Unique Identification. EDUID What is EDUID PROVIDED BY THE IDAHO STATE DEPARTMENT OF...
EDUID
What is EDUID
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Educational Unique Identification
• A nine digit unique identification number
• A critical base element needed to collect and report data within the State Longitudinal Data System.
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
EDUID – Application
A system allows the lookup, verification, and assignment of unique identifiers for people in the education system in the state of Idaho
https://apps.sde.idaho.gov/EDUID
• Requires Users to be registered• Requires Users to have the EDUID role
provisioned• Authorization is granted through submitting
Authorization form
• EDUID – Authorization Form
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
EDUID – Authorization Form
• Spaces and hyphens are not used in scoring
• First, Middle and Suffixes Names are Given Names.
• Last Names are Family Names.
• Specific fields are required.
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
EDUID – Things to remember
General
Please use the following guidelines:
• Use the name exactly as it appears on the legal documentation
• Do not add hyphens or other characters if they do not appear on the legal documentation
• Do not include nick names or “also known as” names in legal name fields
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Naming Guidelines
Names should come from a legal document. Examples of legal documents are:
• Birth Certificate• Court Document• Marriage Certificate• State Driver’s License• State Issued ID• Tribal Identification• Certified Degree of Indian blood (CDIB)
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Naming Guidelines
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Name Changes
Examples of acceptable documents for name change include:
• Marriage Document • Divorce Decree • Certificate of Naturalization (with new name) • Court order for new name change • Adoption papers • New Birth Certificate (post adoption) • Tribal Enrollment Verification
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
EDUID – Link
https://apps.sde.idaho.gov/eduid
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Name Examples
Full Name Given Name(s) Family Name(s)
Jonathan Michael Porter Jonathan Michael Porter
Rosa de los Angeles Martinez Portillo Rosa de los Angeles Martinez Portillo
John Many Horses John Many Horses
Fatima Abdullah Al-Ahmed Fatima Abdullah Al-Ahmed
Harold William Henry Franklin IV Harold William Henry IV Franklin
Nina Miller-Jensen Nina Miller-Jensen
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
More Examples
Gender - Select the gender; Male, Female, or {Unknown}.Birth Date - Birth dates can be entered in any of several formats, as demonstrated by these examples:5/21/19995/21/994-20-19994-20-991999-03-17 (note that 99-03-17 is not allowed)Last School Code - Enter the 4 digit state code for the last school attended by the person. If you type in part of the name or number of the school, a list of suggestions will be presented. This field is optional.
Birth Date Transposition – 9/6/2002 instead of actual birthdate 6/9/2002
First/Last Name Transposition – James Alexander as opposed to correct Alexander James
Incomplete Name – Roswell Allen Josephs. Full name should be Roswell Allen Grey-Josephs
Phonetic Error – Bibiana O’Hare. Should be Viviana O’Hare.
Dual Phonetic Errors – Phred Head. Should be Fred Hed
Nick Names – Timmy Thomas Hoolihan. Should be Timothy Thomas Hoolihan
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Common Entry Mistakes
Submitting EDUID Corrections/Updates using an FTP Client
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Submitting EDUID Corrections
Naming Convention for EDUID Correction file to upload
000_staffname_2081111111.xls
District Number_ Submitters Name _ Contact Phone Number.xls
Excel Information needed for EDUID Corrections
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Submitting EDUID Corrections
EDUID/LastName/FirstName/MiddleName/Suffix/Gender/DateOfBirth
SDE Support Desk
PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION
Support Information
SDE IT Support Desk Email: [email protected]
SDE IT Support Desk Phone:208.332.6987