EDUCAUSE Midwest Regional Conference 2007 Copyright William J Schultz, PMP 2007 This work is the...
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EDUCAUSE Midwest Regional Conference 2007 Copyright William J Schultz, PMP 2007 This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author. Wisconsin Association of Independent Colleges and Universities 122 W. Washington Ave, Suite 700 Madison WI 53703 608.516.0842 [email protected]
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Transcript of EDUCAUSE Midwest Regional Conference 2007 Copyright William J Schultz, PMP 2007 This work is the...
EDUCAUSE Midwest Regional Conference 2007
EDUCAUSE Midwest Regional Conference 2007
Copyright William J Schultz, PMP 2007 This work is the intellectual property of
the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Wisconsin Association of Independent Colleges and Universities 122 W. Washington Ave, Suite 700 Madison WI 53703 608.516.0842 [email protected]
Copyright William J Schultz, PMP 2007 This work is the intellectual property of
the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Wisconsin Association of Independent Colleges and Universities 122 W. Washington Ave, Suite 700 Madison WI 53703 608.516.0842 [email protected]
Four Wisconsin private schools collaborate on ERP system
implementation Four Wisconsin private schools collaborate on ERP system
implementation
EDUCAUSE Midwest Regional Conference 2007EDUCAUSE Midwest Regional Conference 2007
Key PlayersKey Players
Rod Opsal – WAICU Senior V/P
Bill Schultz WAICU-ETC Executive Director
Jeff Ritt – Lakeland College IT Director
Gary Rodman – Ripon College Asst. IT Director/DBA
Mark Schroeder – Wisconsin Lutheran Project Manager
Thomas Hausmann – Wisconsin Lutheran CIO
Jen Haro – MSOE Project Manager
Rod Opsal – WAICU Senior V/P
Bill Schultz WAICU-ETC Executive Director
Jeff Ritt – Lakeland College IT Director
Gary Rodman – Ripon College Asst. IT Director/DBA
Mark Schroeder – Wisconsin Lutheran Project Manager
Thomas Hausmann – Wisconsin Lutheran CIO
Jen Haro – MSOE Project Manager
AgendaAgenda
How and why WAICU-ETC was created
How we Implemented Together
Lessons Learned – a panel discussion
Future of WAICU-ETC
Q/A
How and why WAICU-ETC was created
How we Implemented Together
Lessons Learned – a panel discussion
Future of WAICU-ETC
Q/A
This Project will never work
This Project will never work
WAICU president Rolf Wegenke was invited to speak about our project at a national meeting. When the meeting ran overtime, the moderator said,
“In the interest of time, we are going to skip Rolf’s presentation because we all know this project will never work.”
WAICU president Rolf Wegenke was invited to speak about our project at a national meeting. When the meeting ran overtime, the moderator said,
“In the interest of time, we are going to skip Rolf’s presentation because we all know this project will never work.”
How ETC was createdHow ETC was created
* Due diligence* Decision making process* Governance* Does the consortium model really save
money?* Can the WAICU-ETC model be replicated?
* Due diligence* Decision making process* Governance* Does the consortium model really save
money?* Can the WAICU-ETC model be replicated?
Implementing TogetherImplementing Together
College Sponsor (CFO)
Module Managers
WAICU-ETC PM College Project Manager
End Users
Implementing TogetherImplementing Together Create a formal Project plan that clearly
defines how the project will be managed
Create a formal Project plan that clearly defines how the project will be managed Executive Summary
Project Scope Project Assumptions Project Constraints Project Approach High-Level Timeline Roles and Responsibility Communication Plan Issue Management Plan Scope Management Plan
Executive Summary Project Scope Project Assumptions Project Constraints Project Approach High-Level Timeline Roles and Responsibility Communication Plan Issue Management Plan Scope Management Plan
Microsoft Word Document
Microsoft Word Document
Implementing TogetherImplementing Together
Panel DiscussionPanel Discussion
Clear Structure: Roles,
Responsibilities and Process
Competent Team Members
External Support & Recognition
Adequate Resources
Communication Ground Rules
Visible, Supportive Leadership
Unified CommitmentCollaborative Climate: War Room
Source: Larson, Carl E.: and LeFasto, Frank J.M. (1989) Team Work: What Must go Right/What Can go Wrong. Newbury Park CA: Sage Publications
Lessons LearnedLessons Learned
ProsTwo heads are better than one
During Implementation and postOpportunity for Collaborative Post
go-live end user trainingSharing of Best PracticesCost savings are significant
ProsTwo heads are better than one
During Implementation and postOpportunity for Collaborative Post
go-live end user trainingSharing of Best PracticesCost savings are significant
Lessons LearnedLessons Learned
Cons Remote Training Consultant preventing forward
progress; have them reassigned. Add more time to implementation to:
Data clean-up on bad data and duplicate records;
Complete Data Conversion Mapping; Reengineer departmental workflow
processes (If I were to do it over again “I would spend more time on process redesign and more time writing reports before go-live.”)
Create Reports
Cons Remote Training Consultant preventing forward
progress; have them reassigned. Add more time to implementation to:
Data clean-up on bad data and duplicate records;
Complete Data Conversion Mapping; Reengineer departmental workflow
processes (If I were to do it over again “I would spend more time on process redesign and more time writing reports before go-live.”)
Create Reports
Future of WAICU-ETCFuture of WAICU-ETC
MSOE joined May 1, 2006
Cardinal Stritch joined December 1, 2006
Possibility for others to join
Creating a Business Continuation Plan
Other software procurements
Annual User Group Meetings
MSOE joined May 1, 2006
Cardinal Stritch joined December 1, 2006
Possibility for others to join
Creating a Business Continuation Plan
Other software procurements
Annual User Group Meetings
Questions?Questions?
For follow-up information contact WAICU-ETC:[email protected] 608.516.0842
For follow-up information contact WAICU-ETC:[email protected] 608.516.0842
