EDU627 Project #3 McKee

7/28/2019 EDU627 Project #3 McKee

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Sponsored By: Merced County Office of Education & Merced County Probation, Juvenile Hall

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING Project by:

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Selecting and Implementing a Mobile Device for Learning

Project Management Components

Scott A. McKee

Module 5, 2013

EDU 627 Managing Instruction and Technology

Kathy Milhauser

Post University, School of Education


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Project: Selecting and Implementing a Mobile Device for Learning

Name: Scott A. McKee / edudigitalteacher.com

Date: June 9, 2013

Project Schedule:

ID LEVEL 1 TASK LEVEL 2 TASK LEVEL 3 TASK RESOURCE Start End

1 Review Mobile Device Needs

and Requirements

8/26/13 10/18/13

1.1 Review and evaluate Windows

Tablets

Project Manager /

Educational Team / IT

Dept.

1.2 Review and evaluate Windows

Netbooks

Project Manager /

Educational Team / ITDept.

1.3 Review and evaluate Google Chrome

books

Project Manager /


Dept.

2 Review Mobile Cart Needs

and Requirements

8/26/13 10/18/13

2.1 Review and evaluate Earthwalk Cart

Models

Project Manager /


Dept.

2.2 Review and evaluate Anthro Cart

Models

Project Manager /


Dept.

2.3 Review and evaluate ACT Cart Models Project Manager /


Dept.

3 Write Grants and Conduct

Fundraising for Funding

8/26/13 11/9/13


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3.1 Research and Write Grants Project Manager

3.2 Seek Sponsorships and Fundraising Project Manager /

Educational Team

3.2.1 Write Letters to

Potential Sponsors

Project Manager

3.2.2 Conduct Fundraising Educational Team

4 Select Products Based on

Evaluation

10/21/13 11/9/13

4.1 Select Mobile Device and Contact

Vendor for Purchase Contract

Project Manager /


Dept.

4.1.1 Execute Purchase and

Delivery

Project Manager

4.1.2 Arrange for IT to Set-

up Mobile Cart

Project Manager / IT

Dept.4.2 Select Mobile Cart and Contact

Vendor for Purchase Contract

Project Manager

4.2.1 Execute Purchase and

Delivery

Project Manager

4.2.2 Arrange for IT to Set-

up Mobile Cart

Project Manager / IT

Dept.

5 Assemble and Test Mobile

Computer Lab

1/6/14 2/3/14

5.1 Assemble Mobile Lab and Software IT Dept.

5.2 Test Mobile Lab and Software IT Dept.

6 Plan and Design Professional

Development

2/3/14 2/10/14

6.1 Design Training for Educator's

Websites

Instructional Designer 2/10/14 3/3/14

6.2 Design Training for Technology

Integration

Instructional Designer 2/10/14 3/3/14


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7 Schedule and Conduct

Training

3/3/14 5/6/14

7.1 Conduct Educator Website Training Instructional Designer /

Educators

7.2 Conduct Technology Integration

Training

Instructional Designer /

Educators

8 Implement Use of Mobile

Computer Cart for Learning

8/18/14 On-Going

8.1 Use and Integrate Technology for

Instruction

Pilot Educator

8.1.1 Use Teacher Website

as Platform

Pilot Educator

8.1.2 Integrate Technology

into Lessons

Pilot Educator

8.1.3 Facilitate and

Supervise Learning

Pilot Educator

8.2 Create and Use Technology for

Learning and Assessment

Students

8.3 Continued Discovery of New Ways to

Integrate Technology

Pilot Educator /

Students

Rationale for Project Schedule:

Edudigitalteacher.com felt it was necessary to include a project schedule because;

It is essential that all members of the project team and stakeholders need to be aware of the tasks, priorities, and start and finish dates to be aware ofthe details of the project and have understanding of what will occur during the execution phase of the project.

The project schedule provided an opportunity to reprioritize, revise, and edit the WBS document. The project schedule makes it clear to all team members and stake holders who is responsible for each task.


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Project Budget:

Activity Code Project Task Labor Hours Material Cost $ Travel Cost $ Other Cost $ Projected Project

Budget Total Hr./$

Task 1 Review Mobile Device Needs

and Requirements60 hours (Paid by MCOE) 0 0 0 0

Task 2 Review Mobile Cart Needs andRequirements

60 hours (Paid by MCOE) 0 0 0 0

Task 3 Write Grants and ConductFundraising for Funding


Task 4 Select and Purchase ProductsBased on Evaluations

60 hours (Paid by MCOE) Devices $9,000

Cart $1,000

0 Wi-Fi, Charging System,

Software $4,000

$14,000

Task 5 Assemble and Test MobileComputer Lab


Task 6 Plan and Design ProfessionalDevelopment


Task 7 Schedule and Conduct Training 160 hours 0 0 2 Trainers $500 each $1000

Task 8Implement Use of Mobile

Computer Cart for Learning Educator 225 days,7.7/day = 1,732.5 hours

(Salary Paid by MCOE)

0 0 0 0

Total Resource

Budget Hr./$

2,373 Hours $10,000 0 $5,000 Hours = 2,373

Cost = $15,000

Rationale for Project Budget:

Edudigitalteacher.com felt it was necessary to include a project budget because;

The project budget allows the stakeholders to be aware of the cost of each component of the project and the total cost. Creating the project budget provided an opportunity to revise the original projected budget that was too low to be achieved with the based on the

needs and requirement analysis information.

The project budget can also be shared with the vendor(s) so they have an idea of what they can provide within the goods and services to be competitivein the bidding process.


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Procurement Plan:

Project Name: Selecting and Implementing a Mobile Device for Learning

Prepared by: Scott A. McKee, Project Manager

Date: June 9, 2013

Procurement Statement:

Edudigitalteacher.com intends to create a digital learning environment at Juvenile Hall Court School in Merced, CA. After a thorough review and analysis of

mobile devices and mobile charging carts with WIFI, purchases will be made to construct a mobile computer lab. The mobile computer lab will provide

opportunity for the integration of technology and technology tools for learning.

Estimated Cost:

The estimated cost for this project is projected to be $15,000 +/- $2,000, itemization;

15-20 mobile devices = $9,000 +/- $1,000 1 mobile cart = $1,000 +/- $200 WIFI and Charging System = $2,000 +/- $200 Additional Software = $2,000 +/- $200 professional development = $1,000 +/- $400

All labor expenses, except for two outside contracted trainers, will be provided by Merced County Office of Education (MCOE). Work by the Project Manager,

Educational Team, and Information Technology team members will be conducted during normal contracted time. The estimated number of labor hour

associated with this project is projected to be 2,373 hours.

Vendor Selection:

Based on the needs and requirements analysis for the mobile device and mobile cart, vendors will be selected based on which one(s) can provide the best

product and price to meet the project budget. The vendor will also be required to provide a three year extended service agreement for all parts and labor

including; free pick-up and return.

Procurement Definition:


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The project items that will undergo procurement are; 15-20 mobile devices, 1 mobile charging cart with WIFI, additional software, and professional

development. The items will be expected fall within budget and meet schedule deadlines in order to make the pilot implementation for the 2014-2015 school

year. The project manager will oversee and supervise responsible team members and vendor(s) to ensure the project stays on track.

Procurement Team:

Name Contact Information Procurement Role

Scott A. McKee (209) 381-1456 /[email protected] Project Manager

Lori Gatusso (209) 381-4522 /[email protected] Information Technology Program Manager

Robin Harrell (209) 381-4522 /[email protected] Information Technology Team Representative

Brett VanBebber (209) 381-1452 /[email protected] Educational Team Representative

Contract Type:

The contract type being sought is a fixed price contract where the vendor(s) will provide a specific product at a specific price. The contracted trainers for

professional development will also agree to a fixed price contract agreed upon by both parties with a specific training obj ective identified for each trainer and

training session to be delivered.

Contract Standards:

The standards of the fixed price contracts from the vendor(s) regarding products purchased will also include an extended service agreement of three years on all

parts and labor and will include free pick-up and return. Trainers will be expected to deliver a training session based on a contracted training objective specified

in the contract at a scheduled time of delivery.

Vendor Management:
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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The project manager will delegate and supervise vendor(s) responsibilities regarding goods and services in the following manner;

Mobile device, cart, charging and WIFI system, and additional software will be delegated to the Information Technology Group. Professional development, training objectives, and trainers will be delegated to the Instructional Designer.

The program manager will receive periodic updates from the IT group representative and the instructional designer as specified to ensure that the project stays

on budget and on schedule. In the event issues and/or changes occur, all issues and/or changes need to be documented, communicated, and approved by the

program manager and stakeholders before proceeding with the task.

Project Procurement Plan Signatures:

I have reviewed the information contained in the project procurement plan and agree.

Name Role Signature Date

Scott A. McKee Project Manager

Derek Dean Principal

Lori Gatusso IT Program Manager

Scott Ball Chief of Probation

Rationale for Procurement Plan:

Edudigitalteacher.com felt it was necessary to include a procurement plan because;

The procurement plan provides an excellent overview of the entire project and integrates several key components such as scope, vendor selection,budget, vendor contracts, and vendor management responsibilities.

The procurement plan creates a documentation of how the project components will unfold as the project is executed and provides up front informationthat has to be approved by administrators in each group of stakeholders. If approval is not met the procurement team must make revisions to meet the

needs and expectations of the stakeholders.

The procurement plan can also be useful in writing grants and seeking sponsors as well as shared with potential vendors for the bidding process.


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Reference:

Cox, D.M.T. (2009). Project management skills for instructional designers: A practical guide. Bloomington, IN: iUniverse.

EDU627 Project #3 McKee

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