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Copyright Oracle Corporation, 2005. All rights reserved.

Document Writing Basics

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2 Copyright Oracle Corporation, 2005. All rights reserved.

Obj ectives

After completing this lesson, you will b e a b le to:Descri b e common sense writing b asics

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3 Copyright Oracle Corporation, 2005. All rights reserved.

Agenda

Page layoutOrganizationWriting styleWord use

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4 Copyright Oracle Corporation, 2005. All rights reserved.

Page Layout

Use plenty of white spaceLimit paragraphs to 10 lines or fewer Keep line lengths shortUse lowercase letters

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5 Copyright Oracle Corporation, 2005. All rights reserved.

Organization

Separate information into appropriate document typeKeep timing clear and in order Write lists in parallel form Policy Statements Responsi b ility Statements

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6 Copyright Oracle Corporation, 2005. All rights reserved.

Writing Style

Be concise; limit average sentence length to 17words or lessEschew gratuitous polysylla b ic ver b iage

Use ACTIVE instead of passive ver b sState clearly WH O does WHATLimit document title to 50 characters (or less) withno special characters

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7 Copyright Oracle Corporation, 2005. All rights reserved.

Word Use: Meaningless Modifiers

Most Students generally find some kind of summer work.

Most students find summer work

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8 Copyright Oracle Corporation, 2005. All rights reserved.

Word Use: Ob vious Implications

Energy used to power our industries and homes will inthe years to come b e increasingly expensive in terms of dollars and cents.

In the future, energy will cost more.

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9 Copyright Oracle Corporation, 2005. All rights reserved.

Word Use: Musty Style

You must endeavor to facilitate their cognizance of thedeleterious result of excessive sesquipedalianism.

You have to help them realize that b ig words can haveb ad results.

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1 0 Copyright Oracle Corporation, 2005. All rights reserved.

Word Use: Indirect Negatives

There is no reason not to b elieve that engineeringmalfunctions in nuclear energy systems cannot alwaysb e anticipated.

We can assume that malfunctions in nuclear energysystems will surprise us.

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11 Copyright Oracle Corporation, 2005. All rights reserved.

Word Use: Excessive Detail

A microwave oven that you might b uy in any department storeuses less energy that is so much more expensive than aconventional oven that uses gas.

Microwave ovens use less energy than conventional ones.

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1 2 Copyright Oracle Corporation, 2005. All rights reserved.

Crowded And Confusing

THERE IS N O ESCAPING THE FACT THAT IT IS C ONSIDEREDVERY IMP ORTANT T O NOTE THAT A NUMBER OF VARI OUSAPPLICABLE STUDIES IPSO FACTO HAVE GENERALLYIDENTIFIED THE FACT THAT ADDITI ONAL APPR OPRIATENOCTURNAL EMPL O YMENT C OULD USUALLY KEEPJUVENILE AD OLESCENTS OFF TH OROUGHFARES DURINGTHE NIGHT H OURS, INCLUDING BUT N OT LIMITED T O THETIME PRI OR T O MIDNIGHT ON WEEK-NIGHTS AND/ OR 2 A.M.ON WEEKENDS.

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13 Copyright Oracle Corporation, 2005. All rights reserved.

Minimal And Clear

More night jo b s would keep youths off the street.

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14 Copyright Oracle Corporation, 2005. All rights reserved.

Summary

In this lesson, you should have learned to:Descri b e common sense writing b asics