EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC.

MINUTES OF EDNEY PRIMARY SCHOOL P&C MEETING Meeting

open: 7:45pm

General Meeting Week 3, Term 1 Edney Primary School Library

Tuesday 14th February 2017, after AGM

P&C TO WHO

1.0 Welcome and Apologies

1.1 Opening and Welcome Erica Moore

1.2 Attendance & Apologies Erica Moore

Present: Aaron Chaplin, Tambri Farrar, Tania De Luca, Leanne Wallace-Gibb, Valda Taipari, Linely Martin, Steven Price (Guest), Jan Cresswell, Susan Swaby, Charis Calleja, Vanessa Farber, Hazel Boyce, Lisa Withers, Adele McMenamin, Andrew Walker, Shauna Reynolds, Bonnie Kelly, Lauren Irving, Erica Moore, Latoya Rangi Takatu, Donna Schwinkowski, Kate Malkiewycz. Apologies: Steve Rapps, Jen Robinson, Michelle Cheshire.

Carried forward from the AGM previous to this meeting.

1.3 Confirmation of Agenda Confirm Erica Moore

1.4 Correspondence In & Out Invoice from Edney For Nature Play Heaps of fundraising stuff

Report Rachelle Cook

2.0 Disclosure of Interest

2.1 Identify real, perceived or potential conflicts of interest experienced by any member in relation to items on the agenda. These should be raised with the President before the meeting to determine the appropriate way to manage conflict.

Note Erica Moore

No real, perceived or potential conflicts of interest were identified by any member in relation to items on the agenda.

3.0 Minutes of Previous Meeting

3.1 Review previous meeting minutes – 29th November Confirm Rachelle Cook

3.2 Business/Actions Arising No actions to follow up on.

Previous Minutes accepted as true and correct.

Moved- Lauren Seconded- Kate

4.0 President’s Report Erica Moore

Erica welcomes everyone and hands over to Valda to chair the meeting, the new President for 2017. Valda introduces herself and congratulates the retiring President for a job well done.

Hands over to Valda Taipari 2017 elected President

Please see appendix 1 for report.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. 5.0 Guest Presentation Stephen Price

Stephen Price, WA Labor’s candidate for Forrestfield introduced himself – Dad of four girls (triplets and a 14 year old), was Vice Chair of daughters school P&C. He has observed and been involved with Edney for the past 12 months and was impressed with the Fete and graduation. He spoke to Kate, Erica and Steve at Graduation last year about seeing him for funding, and mentioned a disclaimer- As this is in the campaign period, he is not asking for votes. The outcome of any funding is dependent on the results of the election and 2 conditions, that Labor win the seat of Forrestfield, and that Labor win government. Plan to provide $50,000 towards undercover area air conditioning, the music program and covering the basketball court. Encouraged us to see Nathan Morton also. The question was asked “why have you not offered this to all schools in the area?” He answered, “we asked and there are other schools and clubs in the area that are receiving funding such as Wattle Grove for improving parking, and Darling Range Sports College for redesigning of the home economics and design and technology area.

6.0 Principal’s Report Aaron Chaplin

Aaron congratulated the outgoing members of the executive and P&C. He updated the student and staff numbers and class sizes, mentioned the strategic plan Edney 2020, IPS status attained, 17 new E boards in the classrooms, as well as new computers and the screen & projector in the undercover area to be installed. He mentioned the board road map, and how it is available on the website, along with meeting minutes, and invited anyone to attend (just not to talk if you aren’t a member). The fence is being moved out near the kiss and ride car park for the year 3-6 nature play area. Then the k-2 playground will be finished, as well as the left over funds being used for parkour for older kids. Co-mingled recycling started at Edney with recycling bins, we are strengthening our green credentials. Voluntary fees- urging payment. Its only 37c per day. Spread the word! Parent info evenings – many being held. Raising motion for budget top ups in general business.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Swimming to be at Belmont Oasis this year. Nicer, same distance, better service. Waiting for funds for running of the school after the census. If there is opportunity to increase EA time, will try. Art – Teachers are taking this subject in the art room. Mrs Phillips on long service leave. ? If she returns. Art & music will continue together. May split it so years 1-4 to 5 do music and 2-3 to 6 visual art.

Please see appendix 2 for report.

7.0 School Board Report Kate Malkiewycz

The school board has met once, a week prior. A “Road map” of the 2017 meeting topics has been developed and is on the school web site. An invitation to come to meetings and observe, or talk with a representative beforehand was given. The 2017-2010 new school plan is in development this term. Aaron, Kate and Karina have attended professional learning workshops for the Independent Public Schools process last term of 2016. There will be more this year to attend.

Please see appendix 3 for School Board Road Map

8.0 Canteen Report (Please read attached reports)

8.1 General report on canteen Jan Cresswell

8.2 Financial Report of canteen December/ January Vanessa Farber

Please see appendix 4 for report

9.0 Treasurer’s Report Hazel Boyce

9.1 Figures from December/January to be presented.

Please see appendix 5 for treasurers report Moved- Lauren Seconded- Aaron

9.2 To amalgamate main P&C account and Canteen account into one working account by closing the existing canteen account. Retain the High Interest Savings Account to hold contingency and long service leave amounts. Motion – To close the Edney Primary School P&C Association Canteen Account 633000 152498978, withdrawing all funds and depositing them into the Edney Primary School P&C Association main account 633000 146207584, while retaining the High interest saver account 633000 152540720.

Moved-Rachelle Seconded- Kate

Motion carried by majority vote.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. It was discussed that the role of the subcommittee

treasurer’s will be to track the monies & the finances for their subcommittee, and the P&C Treasurer will have the ultimate responsibility and will physically manage the money and payments from the accounts. (Please note: as per Notes section of the WACSSO Secretary’s Guide 2014 – “2. The Treasurer of the

P&C Association is the officer responsible for establishing the actual form of accounting used and is the officer ultimately responsible for all monies received or expended by the canteen.”)

10.0 Fundraising Committee Report (Please see attached)

10.1 General report on Fundraising (see report)

Rachelle Cook

Motion- The fundraising committee be approved to spend up to $2000 in total on Mother’s Day Stall items.

Moved- Rachelle Seconded- Tania

Motion- Approval from the P&C to spend $500 for the sausage sizzle on election day, March 11.

Moved- Rachelle Seconded- Valda

See appendix 6 for report

11.0 Governance Committee Kate Malkiewycz

The governance committee was formed last year in term 4 and a terms of reference was written and approved by the P&C. A plan of the documents and policies that would be reviewed and formulated was made and will be sent out with the next minutes. All decisions will be

12.0 Graduation Report

12.1 Wrap up report from 2016 and handover to 2017 Graduation committee

Lauren Irving

12.2 2017 Graduation Committee – so far Bonnie Kelly

See appendix 7

13.0 Safety House Report Erica Moore

Looking for someone to help/take over reigns. Admin at Safety House do most of the work. With changes to the laws, everyone residing in the house over 14 needs a working with children card, so lost many applicants. Art competition had low participation. ? If it will be run again. Mike came to the fete and had a stall and characters. This year we will possibly utilise the free cards with important numbers for kids bags (Aaron/School happy with this).

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Safety house show? In September. $300. Could be run every 3 years to raise awareness, on a Friday when all children are at the school. Bring up at a later date and decide. Erica presenting to Meerilinga. Relationship established through the fete and a safety house presentation being given in March to the 3 year old kindy.

See appendix 8

14.0 Scholastic Book Club Report Susan Swaby

No report this meeting due to holidays.

15.0 General Business

15.1 A motion was raised by Aaron: The P&C will make a one off payment to the school for budget top ups of $3900 and for Edudance for $900, a total of $4800.

Moved-Valda Seconded- Lauren

Motion carried by majority vote.

15.2 A reminder to order the podium (gift from the 2016 Graduating class) so we can have it for sports day.

Aaron Chaplin to action.

15.3 Bike Safety Program – can we look into this for the students? They also provide grants for bike sheds. Tabled for the next meeting.

Tania De Luca to follow up with more information.

16.0 Next Meeting – 2017

Week 9, Term 1 – Tuesday 28th March 2017

17.0 Meeting Closed 9:10pm.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC.

Appendix 1 President’s Report – Erica Moore

You do what you set your mind to, success or failure...and wow! What a

successful year we have had, I'm so proud of our P & C and the hours you all put in. I enjoyed Aarons address to the graduating year 6 students as we said our goodbyes & it comes to mind again as we start this new year welcoming new families & kindy students.... Congratulations! Today is your day. You're off to great places, you're off and away!

Once again we have contributed to swimming lessons, Edudance, Classroom budgets & a massive $30,000 towards the creating of the Naturescape areas. Our first fete in many years was an outstanding success, showcasing the excellence of our school to the broader community and in turn also creating many important business relationships. Again, so proud!

We also had many other firsts, we started the more "official" process with our first WACCSO training night and are now working towards our very own terms of reference & governance, and will further continue laying out some short, medium & long term goals, this will give us so much more direction so that we as a P & C can also be off to great places. “The constitution is the skeleton and the by-laws are the flesh you build apon.”

In closing, please keep in mind the school & it's reputation that we are helping to build (which is Respect & Excellence of course!) word of mouth is so important, negative comments won't encourage greatness or more participation from families. This past year has been a massive eye opener for me, & as I am not renominating myself for this position I'd like to thank Aaron for always being available to talk things over with me & most importantly acknowledge my heartfelt appreciation for those of you that have given me your support & guidance over the year, you are absolutely awesome & I couldn't have done it without you, keep up your fabulousness, & onwards & upwards for an even greater year in 2017. Erica Moore

President for the last time (hee hee hee)

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC.

Appendix 2

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Appendix 3

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Appendix 4

CANTEEN REPORT TERM 1 • Had the first Canteen Committee Meeting during the holidays, the minutes were then send out to the P&C, this outlines all our plans for the year. • Our first special this year has already been sent out, it is called “Back to School Special” forms are to be returned by 17th February, special is on the 23rd • First week has been quite, hopefully it will pick up soon • There is a new 2017 menu with a few price changes, it has been advertised in the first newsletter, the school app and sent out on Facebook, this will come into effect on Monday the 13th February.

Jan Creswell Canteen Manager

Canteen Finances

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Appendix 5

Treasury Financial Report

Bank Balances as of 12th February 2017

Bendigo Everyday Acct $4,912.30

Bendigo CSB high Interest Acct $ 49,731.66

Forecast expenses for next 1 month.

Item Amount Nature Playground $30,000

School donation for classroom teachers $4,700

TOTAL $34,700

Current combined balance for P & C $54,643.96 less projected expenditure of

$34,700.00

Estimated balance of combined accounts $19,943.96 approx.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Appendix 6

Fundraising Report Week 3 Term 1 2017

Reported Rachelle Cook

We are looking to set up a plan for fundraising that will run from now through until term 1 next year, were waiting until the after the AGM so we know who will be in the committee. Will have this for the next general meeting.

Entertainment Book have been trying to contact me, didn’t want to speak to them before AGM and before I clarified if we would be running this fundraiser again. My suggestion would be to run it without the mass handout of books. Get preorders and then have some onsite that can be bought. Open to the thoughts of others.

Discussing a movie night for this term.

Need to liaise with the Grad Committee to see what they are planning to see exactly where we are heading.

Election Sausage Sizzle 11th March, happy to do this if desired.

Mother’s Day stall. Can we have permission to start spending? Need to stocktake what we have in next week or so and then go from there. At this point up to $600? We are in the process of rethinking Mother’s Day and Father’s day stalls. Open to ideas.

An Easter fundraiser? Raffle, chocolate drive? Hot Cross Buns?

IF anyone knows of any fundraisers that they would like to see or have seen to be successful, please let us know. We are always open to ideas.

2018 FETE??? If there is to be a Fete next year when would people like it to be held? Committee will need to be reestablished next term.

Survey – 32 respondents so far. Will do another push and then collate the data for next meeting.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Appendix 7

Graduation 2016

Annual Report Lauren Irving

Final number of graduates was 52

We had 14 committee members 12 of whom attended more than 1 meeting and helped on the

graduation evening (also principal)

Shirts

Shirts were ordered from Willetton Uniform – I cannot fault the service I got from them

82 shirts were ordered @ $25 ea. = $2050

Invoice from Willetton Uniforms was $1844.40

We made a profit of $205.60

1 Off Parent Contribution

This year the graduation committee introduced a 1 off payment to graduating families to assist with

the costs of graduation and to take the pressure off the committee to need a lot of fundraising

events. The final cost that was worked out was $55.00 per graduation student. This cost was to cover

Ticket for disco

DJ cost

Food ($15 per head)

Decorations

Gift

We had all but 2 families pay – the graduation committee along with the principal decided to

cover their cost in the last week of school.

We offered payment plans to all families – no one asked for one.

The total of those payment that came back was $2695.00

Fundraising

We did do some fundraising most did not require a lot of effort or volunteers.

Our aim was to raise enough that the fun day for the students was at no cost to families- We

achieved that.

Listed is the money raised for each event.

Cake Stall-$796.95

Crazy Hair Day-$408.60

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Xmas in July Free Dress-$316.40

Go Team Go Free Dress-$220.00

Bunnings Sausage Sizzle-$1924.15

The final amount raised by the 2016 Graduation Committee to spend on graduation was

$6566.70

Family Donation

We had a family donate part of the gift to the graduates they donated a stylus pen and photo

that was included in the gift bag.

Graduation Costs

The final Graduation costing were

Graduation Book-$737.67

Grad Fun Day-$1693.00

Photo Booth-$470

Grad Bears-$423.50

DJ-$350.00

Food-$926.00

Balloons-$66.25

Decorations-$332.35

Cake Toppers-$60.00

Cupcakes-$78.18

Giftbags-$122.36

Total Cost-$5259.31

The Graduation committee had an excess of $1307.39. The Graduation Committee are using the

remainder of the Graduation money to purchase the school a podium.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC.

2017 Graduation Report Bonnie Kelly

Grad shirts- Graduation shirt order forms have been sent out and are due back the 21st of February with money, order will then be placed with the uniform shop and will take at least 4 weeks to have shirts back. We are ordering a few extra shirts in case of new students. Shirts are $30 Fundraising – We have a Bunnings sausage sizzle booked for Saturday the 22nd of July, a roster has been started for year 6 parents to volunteer their time. Quiz night or disco – We will be voting on a quiz night or disco at the next meeting on the 7th March. Will let P&C know of outcome.

EDNEY PRIMARY SCHOOL P&C ASSOCIATION INC. Appendix 8

Safety House Report – Erica Moore

It was a really busy year for Safety House not for us personally but their admin, the decision was made that all individuals of Safety Houses had to have a working with children card which while making perfect sense also lost a lot of members as people didn't want to go through filling in forms, going to the post office & paying the fee. At a school level, we gave entries to the art competition to every classroom & welcomed having Mike the CEO at the fete plus his trusty side kick IMA.

Appendix 9

Treasury Financial Report

Bank Balances as of 12th February 2017

Bendigo Everyday Acct $4,912.30

Bendigo CSB high Interest Acct $ 49,731.66

Forecast expenses for next 1 month.

Item Amount Nature Playground $30,000 School donation for classroom teachers $4,700

TOTAL $34,700

Current combined balance for P & C $54,643.96 less projected expenditure of

$34,700.00

Estimated balance of combined accounts $19,943.96 approx.

12th February 2017 Hazel Boyce P & C Treasurer