Editing Documents. Objectives Cut and paste textCut and paste text Copy and paste textCopy and paste...
Transcript of Editing Documents. Objectives Cut and paste textCut and paste text Copy and paste textCopy and paste...
Editing Documents
Objectives
• Cut and paste text• Copy and paste text• Use the Office Clipboard• Find and replace text
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Objectives (continued)
• Check spelling and grammar• Research information• Add hyperlinks• Work with document properties
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Cut and Paste Text
• The operation of moving text from one location to another is called cut and paste• Cutting text removes it from the document• Cut text is placed on the Clipboard, a
temporary storage area for text and graphics cut or copied from a document
• You can also move text using the drag and drop method
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Cut and Paste Text
• Use keyboard shortcuts as a quick way to perform a command• [Ctrl][X] to cut text• [Ctrl][C] to copy text• [Ctrl][V] to paste text• [Ctrl][A] to select all the text in a document • [Ctrl][S] to save a document
• The keyboard shortcut for a command appears in the ScreenTip
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• The Paste Options button allows you to change the formatting of pasted text
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Cut and Paste Text
Copy and Paste Text
• Copied text is not removed from the document• A copy of the copied text is placed on
the Clipboard• Use the Copy button in the Clipboard
group on the Home tab or the keyboard shortcut [Ctrl][C]
• Copy selected text by pressing [Ctrl] as you drag it to another location
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• Split a document window into two panes• Useful when you want to copy and move items
in a long document• Use the Split button in the Window group on
the View tab• Drag the horizontal split bar to the location you
want to split the window• Use the scroll bars in each pane to display different
parts of the document
• Use the Cut, Copy, and Paste commands to copy or move items between panes
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Copy and Paste Text
Use the Office Clipboard
• The Office Clipboard • Stores up to 24 items• Stores text and graphics • Items can be cut or copied from any
Office program• Items on the Office Clipboard can be
viewed• The last item collected is stored on both
the Office Clipboard and the system Clipboard
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• Office Clipboard in Clipboard pane
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Use the Office Clipboard
Use the Office Clipboard
• Copying and moving items between documents• Open both Word documents• Cut or copy text from one document• Switch to the other document
• Point to the Word icon on the taskbar then click the document you want to appear
• Use the Arrange All command or the View Side by Side command in the Window group on the View tab to display both documents at the same time
• Paste the text into the second document
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Find and Replace Text
• Find and Replace feature• Use the Replace command to search
for and replace all instances of a word or phrase in a document
• Automatically find and replace all occurrences at once, or
• Find and review each individual occurrence
• Use the Find command to locate and highlight every occurrence of a word or phrase in a document
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Find and Replace Text
• Find and Replace dialog box
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Microsoft Office Word 2013 - Illustrated Complete
Find and Replace Text
Find and Replace Text
• Navigation pane and Go To command• Use the Navigation pane to move to a
specific page or heading• Use the Go To tab in the Find and
Replace dialog box to go to a specific item
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Check Spelling and Grammar
• Spelling and Grammar checker
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– Flags possible mistakes and suggests corrections
• Misspelled words• Grammar errors
– Not all flagged errors are incorrect (e.g. names)
• Click Ignore All or Ignore Once so Word does not flag the word
– You still need to proofread your documents carefully for errors
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Check Spelling and Grammar
• Inserting text with AutoCorrect• Word automatically corrects many
misspelled words• Create your own AutoCorrect entries
• Words you type often, such as a name• Words you often misspell
• To create an AutoCorrect entry• Open the AutoCorrect dialog box
• To insert an AutoCorrect entry in a document
• Type the text you want Word to correct followed by [Spacebar]
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Check Spelling and Grammar
Research Information
• Research features provides access to many resources
• Use the Thesaurus to look up synonyms for repetitive or awkward words• Select a word, then click Thesaurus in
the Proofing group on the Review tab• Right-click a word, then point to
Synonyms
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Research Information
• Publishing a blog directly from Word• A blog is an informal journal that is
available to the public on the Internet• Create a new blog post by clicking the
FILE tab, clicking New, then double-clicking Blog post
• Can also Share a document as a blog post
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• Thesaurus pane
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Research Information
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• Word Count dialog box• Click the Word Count button in the
Proofing group to view the number of pages, words, characters, paragraphs, and lines in the selected text or the entire document
Research Information
Add Hyperlinks
• A hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or program
• Click Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog box
• Use the Insert Hyperlink dialog box to create hyperlinks
Microsoft Office Word 2013 - Illustrated Complete
Microsoft Office Word 2013 - Illustrated Complete
Add Hyperlinks
• Text formatted as a hyperlink appears as colored, underlined text
• When you type an e-mail address or a URL, Word automatically converts it into a hyperlink
• Edit the ScreenTip that appears when you point to a hyperlink to provide information about the link
Add Hyperlinks
• The Insert Hyperlink dialog box
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Add Hyperlinks
• Hyperlinks in a document
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Work with Document Properties
• Use the Info screen in Backstage view• The Document Inspector detects and
removes unwanted private or confidential information from a document
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Work with Document Properties
• Options on the Info screen
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Work with Document Properties
• Document Properties panel
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Summary
• Reorganize text using the Cut, Copy, and Paste commands• Use the system Clipboard and the Office Clipboard
• Search for and replace all instances of a word or phrase using the Find and Replace feature
• Check a document for possible errors using the Spelling and Grammar checker • Always proofread a document
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Summary
• Replace a word with a synonym using the Thesaurus
• Add hyperlinks to documents to help users move quickly within a document or to another document or location
• Prepare a document for distribution by reviewing the document properties and by using the Document Inspector to remove private or identifying information
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