EDI Guidelines

EDI Implementation Guidelines

Version: Jan. 02 Page: 1

Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc 22.01.02 09:41

EDIImplementation Guidelines

Volkswagen/Audi

Manual for Volkswagen/Audi suppliers of production material

and on-stock non-production material

Note for Y2Ksee page 4

The latest version of this document can also be foundin the VW-Intranet under: http://kdos01.wob.vw.de/edi

in the Internet under http://www.vw-zulieferer.de




TOPTable of Contents Page

1. EDI at Volkswagen and Audi 41.1. EDI Standards: VDA / ODETTE / EDIFACT 51.2. Overview of the Volkswagen / Audi EDI implementation 7

1.2.1. Procurement 81.2.2. Delivery Instruction Delivery Instruction 81.2.3. Material delivery 81.2.4. Financial settlement 91.2.5. VW/Audi EDI message implementation matrix 10

2. The EDI supported business process at Volkswagen/Audi 132.1. EDI in the design and engineering process 13

2.1.1. Contractual basis 132.1.2. Standards 132.1.3. Data interchange agreement 13

2.2. EDI in the procurement process 142.3. EDI in the material scheduling process 14

2.3.1. Delivery Instruction (Forecast / Scheduling) 152.3.2. Short-term scheduling 18

2.4. EDI in the transport and shipping process 192.4.1. Delivery to Volkswagen/Audi material receiving points 202.4.2. Deliveries to consignment stores (supplier's material) 222.4.3. Deliveries via external supplier warehouses (external service providers) 242.4.4. Direct deliveries (milkrun from Spain) 262.4.5. JiT Deliveries 262.4.6. ŠKODA and SEAT 262.4.7. Carrier involvement 272.4.8. Inclusion of carriers in the AMES-T-Process 28

2.5. Rules regulating the representation of packages in dispatch 282.6. Loading device control (Container control) 392.7. EDI in the financial settlement process 41

2.7.1. Invoices 412.7.2. Self-billing invoices Self-billing invoices 422.7.3. Payment / remittance advice 43

3. EDI Implementation Instructions 443.1. Volkswagen and Audi EDI standards implementation guidelines 44

3.1.1. Data file name conventions at Volkswagen/Audi 443.1.2. The EDIFACT / ODETTE service segments in Volkswagen/Audi 453.1.3. Delivery Instruction 46

3.1.3.1. VDA Delivery Instruction 4905/1 463.1.3.2. Delivery Instruction VDA 4905-2 (ODETTE DELINS) 463.1.3.3. Delivery instruction EDIFACT DELFOR 49

3.1.4. Daily Call-off 503.1.4.1. Daily call-off VDA 4915 503.1.4.2. Daily Call Off EDIFACT DELFOR 51

3.1.5. Dispatch and transport data 523.1.5.1. Dispatch and transport data - Dispatch Advice VDA 4913 523.1.5.2. Dispatch Data ODETTE AVIEXP V4 563.1.5.3. Dispatch and transport data - EDIFACT DESADV 56

3.1.6. Consignment stock Information-/ Cumulated Delivery Note Data 573.1.6.1. Consignment stock Information-/ Cumulated Delivery Note VDA 4913 573.1.6.2. Consignment stock / Cumulated Delivery Note EDIFACT RECADV 60

3.1.7. EDI Shipping List VDA 4912 603.1.8. Transport Information VDA 4921 633.1.9. Transport Label VDA 4902-3/4 and 4902-2 653.1.10. Loading Device Data VDA 4927 723.1.11. Electronic Payment Advice VDA 4907 78




3.1.12. Electronic Self-billing Invoice VDA 4908 783.2. Code lists and general data items at Volkswagen/Audi 79

3.2.1. Code lists and identifier tables 793.2.2. VW-specific message orientated data items 803.2.3. Data catalogue for the data interchange with Volkswagen/Audi 83

4. EDI Communications Equipment at Volkswagen/Audi 844.1. Network service 84

4.1.1. X.25 multi channel link (Datex-P) 854.1.2. ISDN connection 854.1.3. ENX connection 864.1.4. Value Added Network Services (VANS) 864.1.5. Technical dependencies 864.1.6. Costs 88

4.2. EDI software for the partner 884.3. Implementation of a data transmission link 90

4.3.1. Application for an ODETTE code 904.3.2. Application for a network connection 904.3.3. Application for a communication link 904.3.4. Transmission test 904.3.5. Operative processing 914.3.6. Network connections at Volkswagen/Audi - OFTP Parameters 914.3.7. Addressing/routing in Volkswagen Group 93

Attachment 1 EDI operating locations and contacts in the Volkswagen Group 96Attachment 2 Volkswagen / Audi EDI data catalogue 96




1. EDI at Volkswagen and Audi

Preface

These guidelines describe of the supply cycle process for production material usingelectronic data interchange (EDI) standards between Volkswagen/Audi and their suppliers.The EDI procedures relate to both production material, general material kept in store andparts.

In describing our internal processing, we intend to inform our partners of those routines inVolkswagen/Audi which do influence their internal processing in turn. We also introduce ourmedium range planning for information exchange (EDI and web applications) in the supplyprocess. The details shown in these guidelines form part of the basis for actualimplementation and intensification of the electronic data interchange.

All the processes and details which are described here are based on or refer to the VDArecommendations which are worked out and published by VDA, the German AutomotiveIndustry Association (Verband der Automobilindustrie). The VDA also publishesimplementation guidelines for ODETTE messages and other ODETTE standards (theODETTE Transport Label for instance). and for ODETTE subsets of EDIFACT messages.VW also uses EDIFACT messages types which are not based on VDA or ODETTErecommendations.

These guidelines give information in support of the VDA recommendations, so it ismandatory that these, too, are available when implementing EDI techniques and messages.The VDA recommendations can be ordered from the VDA (Henrich Printers). Documentationsupporting ODETTE standards may be received from your national ODETTE organisation.The use of EDIFACT-based message types is described in detail in separate messageguides. No further documents are needed to understand their structure and contents. Partsof the EDIFACT message guides also apply to Skoda and SEAT.

Whenever it becomes necessary, we will inform you of all changes or additions affecting theEDI implementation at Volkswagen/Audi. This will guarantee identical information on bothsides and will thus facilitate smooth processing. The guidelines are currently being preparedfor publication in the Internet.

Note:Should suppliers intend to involve third parties (VANs, clearing centres etc.) when activelyexchanging data electronically with Volkswagen/Audi, this has to be announced toVolkswagen/Audi in advance and in writing. Involvement of a VAN is subject to agreementfrom Volkswagen/Audi.

Year 2000The following resolution by the VDA Working Group on Electronic BusinessTransactions must be adhered to: the 6-figure data field as used in VDA messagesand the old ODETTE message types (DELINS, Ver. 3) is to be retained and must bekept synchronous by both parties of any data exchange. The application systemsused must ensure trouble-free processing of data (e.g. for sorting, testing/matching)before and after the beginning of the year 2000.




Figure 1: EDI - Definition

Top

1.1. EDI Standards: VDA / ODETTE / EDIFACT

EDI - Electronic Data Interchange relates to the exchange of structured business data (suchas Delivery Instruction, Daily Call-off, Dispatch Advice, Self-billing Invoice Message) betweenindependent information systems of business partners, based on message standards (VDA,ODETTE, EDIFACT) and communication standards (ODETTE File Transfer Protocol asused by the European automotive industry).

EDI is the pre-condition for lean and efficient business processes with our suppliers ofproduction material and parts and it is essential for good co-operation with our suppliers. EDIwill benefit all partners. Volkswagen and Audi expect all suppliers to provide integrated EDIsupport for the total business process. The EDI messages contain fully harmonisedinformation for each step of the process. Suppliers will only realise the full benefit when allmessages are fully integrated into their in-house systems.

EDITrading Partner

EDI - Electronic Data InterchangeExchange of structured transaction andproduct data between external partners

on the basis of standards

Message StandardsVDA / ODETTE / X.12 /

ODETTE-EDIFACT / EDIFACT

Message TypesDel. Instruction / Daily Call-Off /Del. Note / Self-Billing Inv. etc.

Communication StandardsOFTP/X.25, OFTP/ISDN, FTP/X.435,

New >>>OFTP/TCP.IP (ENX)

FileTransferSoftwar

e

EDIConverter

UserSystems

FileTransferSoftware

EDIConverter

UserSystems

EDISystem

EDISystem

EDITrading Partner

Network Link




Volkswagen/Audi uses the following EDI-Standards:VDA Verband der Automobilindustrie German Automotive

AssociationODETTE Organisation for Data Exchange by Tele Transmission in

EuropeEDIFACT Electronic Data Interchange for Administration, Commerce

and Transport

As far back as 1975 the VDA was one of the first big industry associations to initiate thedevelopment of message standards in order to improve the communication and the co-operation between manufacturers and their suppliers. In 1978 the Delivery Instruction wasthe first message to be implemented. By now, 19 message types, EDI protocol agreements,guidelines and recommendations related to the supply cycle process are available.

As European trade relations extended, the ODETTE initiative was started in 1984. ODETTEstarted off with the mission to standardise and to implement the electronic data interchange.In 1986 the EDIFACT Initiative was founded with the objective to set up a worldwide, cross-industry communications standard based on ISO 9735 syntax. EDIFACT/ISO syntax has avariable data structure. ODETTE first developed own messages in compatibility with theEDIFACT/ISO 9735 syntax. Consequently, ODETTE first developed own messages incompatibility with the EDIFACT/ISO 9735 syntax. By 1991, about 25 standardised ODETTEmessages with variable record structure had been developed.

The migration from the old ODETTE message types to ODETTE/EDIFACT subsets hasbeen largely completed. The VDA is to release recommendations for those subsets whichare relevant to the VDA sector. The development of the old VDA and ODETTE messagesbased on fixed structures is no longer supported.

Development of new VDA and ODETTE messages with old structures was discontinuedfor ODETTE subsets of EDIFACT, VDA recommendations for ODETTE subsets in 1994.

ODETTE decision

VDA decision

EDIFACT

ODETTEalt

ODETTE/EDIFACT

Subsets

ODETTEoldVDA Messages old VDA Recommend.

ODETTE-Requirements

78 86 88 90 92 94 96 98 2000

Figure 2a: Development of EDI standard messages in the VDA




The standard processes agreed within the VDA are the basis for consolidated andharmonised demands on EDIFACT. The VDA requirements should be implemented viaODETTE to ensure that ODETTE and subsequently the VDA are able extract the informationthey require from the EDIFACT message. In the form of the Pan European Group (PEG)involved in development of EDIFACT, ODETTE can define official EDIFACT subsets formessage standards relevant to the automotive industry. These are subunits of EDIFACTmessages in compliance with the mandatory/conditional rules. ODETTE/EDIFACT subsetswere published for the first time in the EDIFACT-Directory 95 A. In subsequent steps theVDA will publish recommendations for the use of ODETTE subsets and, if necessary,EDIFACT messages within the VDA sector. Since not all of the subsets defined byODETTE fully meet the requirements of VW/Audi, we are planning to implementadditional messages which comply to the EDIFACT standard, but not the ODETTEsubsets from EDIFACT.

Since 1994 we have been using the ODETTE message, DELINS, Version 3 as an alternativeto VDA 4905. AVIEXP Version 3 will be used alongside VDA 4913 (MAT).

Since 1995 ODETTE/EDIFACT subsets are being used in the VW/Audi supply cycleprocess. In the future expansion of EDI communication we are planning to implement furtherEDIFACT messages and suitable ODETTE/EDIFACT subsets, if available. We again intendto use EDIFACT-based messages alongside VDA and ODETTE message types. It isplanned to keep the VDA and ODETTE message types available after new messages areintroduced. At Volkswagen/Audi the "old" VDA message types with fixed data structure willremain in use until they forced out of use by an expansion of data content.

78 86 88 90 92 94 96 98 2000

Use of VDA messages at VW/Audi

Use of ODETTE old

VDA messages with old structure remain available untilextension of volume of data require their discontinuation.

From 1995 implementation of firstODETTE/EDIFACT subsets,new message types asODETTE/EDIFACT subsets or asEDIFACT messages

From 1993 limited use ofODETTE messages esp. with foreignsuppliers as alternative to VDA 4905,4913

ODETTE/EDIFACT

Figure 2b : Use of EDI standard messages at Volkswagen/Audi

The ODETTE File Transfer Protocol (OFTP) has become the accepted protocol fortransmitting files. Within Europe OFTP – also known as VDA Recommendation 4914/2 – isalso widely used outside the automotive industry.

Top

1.2. Overview of the Volkswagen / Audi EDI implementation




The following information is to give an overview of the stage presently reached inimplementing EDI at Volkswagen/Audi. The table in section 1.2.5. indicates furtherenhancements as planned, involving additional EDI messages.Other rules governing the supply cycle process at Volkswagen and Audi (e.g. Generalshipping regulations, Packaging instruction) must also be followed.

1.2.1. Procurement

There are currently no plans to implement EDI in the procurement cycle.

1.2.2. Delivery Instruction Delivery Instruction

Volkswagen/Audi - much like other German and foreign car makers - started the electronicdata interchange in order to support their ordering of production material as one part of thesupply process cycle. Prime objectives were the elimination of paper handling and of time-consuming mail service.

More than 1400 suppliers receive the Delivery Instruction (LAB-Lieferabrufdaten)predominantly in VDA 4905 format from Volkswagen/Audi. Since 1993 the DeliveryInstruction in VDA 4905/2 format, which is based on the ODETTE message DELINS, isavailable as an alternative. Starting off the EDI relationship with a partner engaged in thesupply process cycle "production material", Volkswagen/Audi will always transmit the deliveryinstruction first. From the first half of 1999 EDIFACT-DELFOR will be used for the deliveryinstruction alongside VDA and ODETTE:

The Daily Call-off (FAB-Feinabrufe) in VDA 4915 format will only be implemented wherethe delivery process justifies the use of this message. At present, we are transmitting thedaily call-off to more than 350 of our partners. From the first half of 1999 EDIFACT-DELFORwill be used for the daily call-off alongside VDA 4915.

The direct delivery process (milkrun deliveries) is used at Volkswagen just in special cases,currently with Spanish suppliers for the Polo production in Wolfsburg. Volkswagen uses theODETTE/EDIFACT subset CALDEL/DELJIT for the milkrun delivery instruction.CALDEL, another direct delivery process, is used to control direct-from-supplier partsdeliveries and in this case supplements the delivery instruction.

The Call-off in Production Sequence (PAB-Produktionssynchrone Abrufe) is used only inthe specific business processes where systems / components are ordered and delivered insequence of production (JiT). The VDA 4916 implementations are running out. In the latestJiT installations only the ODETTE/EDIFACT subset SYNCRO/DELJIT is used for PAB andfor module-specific forecast data.

1.2.3. Material delivery

The Volkswagen / Audi logistic business processes require all a complete and fully workingEDI data exchange. EDI capability in generating and sending dispatch advice data isexpected from all production material suppliers.

We require EDI dispatch and transport data for the traditional supply cycle toVolkswagen/Audi material receiving points and for deliveries to consignment stores orexternal supplier warehouses. For this we expect VDA 4913 version 3 or 4. As analternative to VDA 4913, Volkswagen and Audi also accept the ODETTE message AVIEXP.From the second half of 1999 EDIFACT-DESADV will be implemented alongside the VDAand ODETTE message types.




With the introduction of the electronic transmission of dispatch and transport data the onlydocument we will still expect to receive is the Shipping List in VDA 4912 format. Theshipping list is to replace the rather elaborate Delivery note Document DIN 4994 and anyEDI orientated computerised shipping system can print it on plain paper.

We expect the bar coded standard ODETTE Transport Label in VDA 4902 format with allcontainers and other loading devices to identify the material shipped to Volkswagen/Audi.

For consignment store transactions and the JiT process a Cumulated Delivery Note basedon Dispatch Advice VDA 4913 will be created at VW/Audi. At VW/Audi the cumulateddelivery note is always sent by Volkswagen to the suppliers.

Our freight consolidators are included in the information system. They receive the order fromthe supplier in the form of a forwarding order in the format of VDA recommendation4922 The freight consolidators receive a copy of the EDI dispatch and transport data fromVolkswagen/Audi. Suppliers must agree on an EDI connection with the responsible freightconsolidator. For each shipment (e.g. for each lorry) the freight consolidator sends freightdata in VDA 4921 format stating all delivery notes belonging to the shipment (e.g. lorry).Most of all, we intend to use the Transport Information VDA 4921 which we receive fromour freight forwarders to simplify the receiving routine for direct shipments, i.e. the totalshipment on a particular transport unit. The freight data and the dispatch and transport dataare used directly for the computer controlled settlement of freight charges.

We use the EDI message Loading Device Data in VDA 4927 format to control the stockstatus and movements of our loading devices. As a minimum, we expect our suppliers to beable to receive and print out the messages sent by us. Each month suppliers receive a stockconsolidation report from us. The call for empty loading devices from the suppliers has alsobeen implemented at Volkswagen.As an alternative, the call for empty loading device may be sent via a WEB application.Loading device corrections may only be sent via WEB application.

1.2.4. Financial settlement

Regarding the automotive supply process, the use of the self-billing invoice has provensuperior when paying for material received. By now Volkswagen/Audi and their Germansuppliers have fully implemented the self-billing invoicing process. Since 1995 ourinternational partners are implementing the self-billing invoice process as well. The invoicingprocedure and the transmission of the EDI message VDA 4906 will be terminated. Currentlysome 350 contractors receive the EDI self-billing invoice VDA 4908. Our objective is tosend the electronic self-billing invoice to all our contractors who use EDI. From the secondhalf of 1999 EDIFACT-INVOIC will be used alongside VDA.

Volkswagen/Audi will transmit the Payment Advice (Remittance Advice) in VDA 4907format on special request only.

Top




1.2.5. VW/Audi EDI message implementation matrixThose message types marked (*d) are described in a separate guide. Their definitions can also bedownloaded in a file from the Internet.

Message VDA (old structure) ODETTE EDIFACT/ODETTESubsets

Message type EDIFACT identifierBrief description Directory ODETTE identifier/directory

VDA recommendation VDA recommendation VDA recommendationVW implementation VW implementation VW implementation

Delivery Instruction DELFOR D97ALAB DELINS DELINS V4R0

VDA 4905 VDA 4905/2operative (*d) operative DELFOR D97A (*d)

VW-implementationfrom 1st half of 1999

Daily Call-off DELFOR D97AFAB DELINS V4R0 D96A

VDA 4915 no VDArecommendation

operative DELFOR D97A (*d)VW-implementationfrom 1st half of 2000

Call-off DELJIT D97AKANBAN

no VDArecommendationDELJIT D97AVW-implementationfrom 1st half of 2000

Direct Delivery DELJIT D95BCALDEL V1R0VDA recommendationin 1997

Currently only for directdelivery to Wolfsburg

DELJIT D95Boperative

Spare Parts directdelivery

DELJIT D96A

CALDEL V1R0VDA recommendationin 1997

For direct-from-supplierparts shipments

DELJIT D96 Aimplementation from 1st

half of 1999Synchronised delivery,forecast data (JiT)

DELJIT D96A

PAB, REF, SEV SYNCRO V3R1VDA 4916

Utilisation concept withspecial JiT-SW

To be discontinued! DELJIT D95 Boperative in Group from1996

Top




Message VDA (old structure) ODETTE EDIFACT/ODETTESubsetsEDIFACT identifier

Brief description Brief description / Directory ODETTE identifier/directoryVDA recommendation VDA recommendation VDA recommendationVW implementation VW implementation VW implementation

Dispatch and transportdata

DESADV D97A

MAT AVIEXP AVIEXP V5R1 D96AVDA 4913/2, ff. no VDA recommendation VDA recommendation

in 1997operative (*d) Implementation with

foreign suppliers inpreparation

DESADV D97Aimplementation from 1st

half of 2000Consignment stocks andJiT process: Cumulateddelivery note (TSL)

RECADV D97A

Cumulated delivery note(TSL)

VDA 4913/2operative RECADV D97A (*d)

implementation from 1st

half of 1999Stock informationVW/Audi EDL(externalserviceprovider)/consignmentstore – VW/Audi -supplier

INVRPT

MAT STOACT STOACTVDA 4913/2 VDA -4930operative implementation planned –

not scheduledEDI shipping list

VDA 4912operative

Transport LabelVDA TransportLabelVDA 4902/2to be discontinued

-ODETTE-LABELVDA 4902- 3 / 4(+KLT-small load container)Implementationrequested, computerisedprocessing at Audi

Forwarding order data IFTMIN D95B- TRINAD TRINAD V1R0VDA 4920 AVIEXP (instead of

TRINAD)VDA 4913 (insteadof. VDA 4920)operative

Implementation withforeign suppliers planned

Transport information IFSSUM D95B- CONSUM V1R0VDA 4921 no VDA

recommendationoperative Implementation planned

Top




Message VDA (old structure) ODETTE EDIFACT/ODETTESubsetsEDIFACT identifier

Brief description Brief description / Directory ODETTE identifier/directoryVDA recommendation VDA recommendation VDA recommendationVW implementation VW implementation VW implementation

Packaging data INVRPT D96B- - INVRPT V1R0 (1998)VDA 4927 no message available no VDA

recommendationStock consolidationreport = KMovement notice = BCall for empties = L

(*d) K and Loperative,B planned

Invoice INVOIC D96A- INVOIC INVOIC V4R0 (96)VDA 4906 no VDA recommendation no VDA

recommendation yetto be discontinued implementation not

plannedimplementation notplanned

Payment / remittanceadvice

INVOIC D96A

- REMADV V1R0 (97)VDA 4907operative

Credit Note INVOIC D96A- INVOIC SEBINV V5R1VDA 4908 no VDA recommendation VDA recommendationoperative implementation not

plannedINVOIC D96Aimplementation from 1st

half of 2000

Top




2. The EDI supported business process at Volkswagen/Audi

2.1. EDI in the design and engineering process

2.1.1. Contractual basis

Any design and engineering contract signed by a supplier and Volkswagen/Audi defines therules and responsibilities which go with CAD/CAM data interchange.

The contract also includes the partner's obligation to guarantee confidentiality. All materialcontaining information which relates to activities and procedures within Volkswagen AG is tobe safeguarded if public knowledge could cause harm to the company or to the employees.This includes documents, drawings, data files and information models relating to data onplanning, development, personnel, finance, purchasing and sales. Confidentiality mustespecially be guaranteed for all information and documents relating to product development.The contractor is responsible for ensuring that no rules governing confidentiality areinfringed. This, too, applies to all members of his company working on the project or in aposition to gather relevant information.

Even if it means to physically segregate the work areas and to implement supervision, itmust be assured that only authorised personnel may gain possession of classified material.This also applies to any equipment used for the communication of confidential documents.

2.1.2. Standards

All CAD/CAM data transmission must be compatible with the systems used within theVolkswagen/Audi process chain so that they may be reproduced and processed further.

CAD/CAM contractors/suppliers must be able to receive, process and transmit the neutralCAD formats used by VW/Audi. You can find detailed information on CAD formats used byVW/Audi at:http://www.vw-zulieferer.de ->CAD CAM -> CAD Datenaustausch mit VW.

The CAD/CAM data must comply with the requirements as specified in the VW Standard01059 'CAD/CAM Data Qualifications' in its latest version. The parties responsible foraccepting the data have to agree to any discrepancies in writing and in accordance with theinformation given on pages 23 and 24 of this VW standard.

2.1.3. Data interchange agreement

Normally, it is up to the engineering group concerned to propose the implementation ofelectronic data interchange.

Prior to the start of a project, a pilot data exchange should prove the alignment of theCAD/CAM procedures on both sides. For this purpose, the contracted partner or supplier hasto identify a competent co-ordinator on his side. In section 6. of this guideline our co-ordinators are listed with their phone numbers, either in the CAD Support Centre(Schnittstellenlabor) at Volkswagen or in the CAD/CAM Co-ordination group at Audi.

The pilot results are to be documented in the Directives on Simultaneous Engineering, which-always in their latest version- become part of the contract. Any change of the documentedprocedures and/or CAD/CAM systems (version changes) necessitates the repetition of thealignment test.




CAD/CAM data files will be transferred electronically, using the ISDN/OFTP protocol. In casecartridges or magnetic tapes are to be used to exchange data during the start-off phase ofthe particular EDI link, this always requires the agreement of the party responsible foraccepting the data.

After the pilot data exchange has been completed, the responsible engineering group has toapprove the transmitted data. The successful completion of the pilot data exchange ismandatory for the conclusion of the contracted work.

At the end of a particular engineering phase all product defining data have to be secured bystoring them in neutral format in the registration system for engineering data - KVS atVolkswagen AG.

Top

2.2. EDI in the procurement process

Volkswagen has carried out a pilot test of electronic transmission of orders and orderchanges using format VDA 4925 which is based on the ODETTE message ORDERR. Theuse of traditional EDI for the procurement process is not being pursued further.

In the Global Sourcing Process requests for quotes and bid data can be exchanged withsuppliers using the Web application ESL (Electronic Supplier Link). Procurement isarranging the involvement of potential suppliers in ESL.

2.3. EDI in the material scheduling process

In order to produce vehicles, components and parts in time, the total requirements must becalculated well in advance and forecasted along the total value adding process chain toachieve compliance of the production capacities.

The requirement forecast covers several distinct planning periods. As the date of actualrequirement draws closer, the forecast is narrowed down and adjusted to reflect now thoserequirements which are based on actual vehicle orders. Revolving over a period of sixmonths and always based on the number of cars and models which the sales division forboth marques, Volkswagen and Audi, forecasted, raw material and parts requirements arecalculated. To do this, more than 150,000 versions and partly interrelated options have to betaken into consideration. The resulting volumes relate to the different planning horizons andhave to be matched with the production capacities. Of course, the forecast figures willincreasingly stabilise as actual customer orders replace the forecasted orders. Eventually,the requirement calculation in week n will show the parts requirement for production weekn+3, fully based on specified vehicles as ordered by customers.

While these requirement calculations relate to the forecast of new car sales, additionalvolumes result from other sources, such as service parts sales, shipments of knocked downvehicles (CKD) to international assembly plants of the Volkswagen/Audi Group and othermiscellaneous sales. The bill of material will be used to explode sub-assemblies in order toreach the parts level. Finally, the material follow-up analyst may add further miscellaneousparts requirements. Applying the order allocation key as defined by the purchasingdepartment, the total requirements are now broken down to arrive at the actual ordervolumes of each supplier.

Unfortunately, it is difficult to avoid quantity changes and deviations as the forecast graduallymoves on to reflect the concrete build program based on customer orders. Several reasonsaccount for this: changes of the production plan on short notice, changes of the dates for




production launch, total freeze for certain versions, changes in the sales program for volumemarkets because of late introduction or deletion of certain versions, incorrect forecasting ofthe likely demand for newly available versions and, also, not foreseeable adjustmentquantities which the material follow-up analyst has to enter on short notice.

The order messages which are eventually transmitted to the suppliers, i.e. the normaldelivery instruction, the daily call-off, direct delivery instruction and the sequenced call-off,reflect the degree of timeliness required. Messages used to manage the material supplyprocess do not require special information retrieval procedures on account of trade or taxregulations. Retrieval processes may need to be implemented for vehicle-specific call-offdata at JiT suppliers. These must be agreed between both parties.

Top

2.3.1. Delivery Instruction (Forecast / Scheduling)

The EDI Delivery Instruction format has replaced the former paper message VDA 4904Delivery Instruction which had to be sent by post.

The Delivery Instruction shows a planning period of up to six months for every article numberof series production material. For the immediately following 11 weeks single calls areidentified, stating the day the shipment is expected to arrive at the plant. Depending on thedegree of scheduling efficiency to be achieved, several single calls may identify severalarrival dates within one particular week. So as to synchronise with the calendar periods,each of the then following four monthly forecast periods represents either 4 or 5 weeks.

There is no structured forecast format for parts delivery instructions. Parts deliveryinstructions may include requirement figures for individual dates betweenrequirement figures for periods.

The material requirement calculation program for delivery instructions always runs at the endof a week, newly including the vehicle build-program for the 3rd production week in line.Single calls are shown in the delivery instructions from the Monday of the directly followingweek on. Normally the information does not reach the suppliers before the Tuesday of thatweek, so the shipments covering the Monday must be based on the requirements asreflected in previous delivery instructions (cf. Delivery Instruction VDA 4904/4905 - UrgentRequirements). If no delivery has been recorded for a material requirement that wasscheduled for a delivery date before the current requirement period, this will be entered asbacklog in the delivery instruction. The total material amounts entered as backlog and urgentrequirement (plus any material requirement for the following delivery day) must be shippedimmediately. If necessary, the mode of shipment should be agreed separately with theresponsible material follow-up analyst.




3 4 1 2 3 4 1 2 3 4May June July Aug.AprilMarchFebruary

3A

LAB-DFÜ

Sofortbedarf = Immediate Material RequirementLAB-DFÜ = EDI Delivery InstructionZP8-Woche = Week of Car Produktion

1 2 3 4MT W T F T W T F

3 4 1 2 3 4 1 2 3 43B

LAB-DFÜ

Sofort-bedarf

MD M D F D M D F

3 4 1 2 3 4 1 2 3 43C1 2 3 4

LAB-DFÜ

Sofort-bedarf

MD M D F D M D F

2 3 4 1 2 3 43DD M D F

LAB-DFÜ

Sofort-bedarf

3 4 1 2 3 4 1 2 3 4Jun Jul Aug

4A

LAB-DFÜ

Sofort-bedarf

D M D F

Sep

1. ZP8-Woche

Week

1 2 3 4M D M D F

1 2 3 4

1 2 3 4

1 2 3 4

5

5

1 2 3 4 5

1 2 3 4 5

5

1 2 3 4

1 2 3 4

May June July Aug.AprilMarch



MayAprilMarch

Sofort-bedarf

M D M D F M D M D F

Figure 3: Timetable Delivery Instruction: Forecast and Program Scheduling

At the far end the planning period will be updated once a month. According to the examplegiven above, the monthly forecast for August shows up for the first time in the middle ofFebruary as the scheduling run 3a is processed. With each of the following scheduling runs3b, 3c and 3d the weekly forecast period which has just passed is dropped. To compensate,with scheduling run 4a - which is processed in the middle of March - the full forecast monthof September is shown for the first time.

Mo Di Mi Do Fr Mo Di Mi Do Fr Mo Di Mi Do Fr Mo Di Mi Do Fr

Week 1 Week 2 Week 3 Week 4

3D = Point of material requirement calculation for car-production-week 4

Assembly Scheduling for week 4(Wochensoll)

7.30 h Delivery instructions on screen available for proof-reed18.00 h End of proof-reading > EDI-transmission and print-out

Mailing of LABto suppliers

Delivery of LABat suppliers

material delivery at VW/Audi

Car productionImmediateMaterialRequirement

Corrections of the delivery instruction for week 2 and 3 if necessary

Figure 4: Timetable for Delivery Instruction: Influence of the Production Program

The Volkswagen/Audi delivery instruction is based on cumulative figures - FZ(Fortschrittszahlen). The cumulative figures (FZ) represent the cumulative quantities shippedand received from a defined point in time. For series production material this is the inventorydate (usually in October/November). The cumulative figures for parts (unlike those forproduction material) represent the total quantity over the entire term of contract and are not




zeroed at the VW inventory date. This method is the prerequisite for immediate and systemsupported synchronisation of the information systems at Volkswagen/Audi and those at thesuppliers. The cumulative totals for each article number allow the exact comparison of thetotal quantities received by Volkswagen/Audi by the time a new delivery instruction iscalculated and of the total quantities shipped by the supplier at the same point in timeaccording to his records. The cumulative figures contain all positive and negative deliveryrecords from the defined point in time to the creation date of the current delivery instruction.The cumulative figures are affected by the following events:- Material receipts will increase the cumulative figure; correspondingly, the quantity due in

will be reduced in the appropriate delivery instruction.- Positive adjustments of material received increase the cumulative figure, negative

adjustments cause a reduction of the cumulative figure.- Shipments returned to the supplier, because of poor quality for example, will reduce the

cumulative figure; correspondingly, the quantity due in will be increased in the nextfollowing delivery instruction.

When the cumulative figures of a particular part number at Volkswagen/Audi and at thesupplier are to be synchronised, possible discrepancies between the two figures will indicatematerial in transit (MAT). To facilitate the crosscheck, the delivery instruction will alwaysidentify the number of the last delivery note received by Volkswagen/Audi. Where DELINS orDELFOR is in use the last three recorded delivery note numbers will be sent.

The requirement calculation is affected by material receipts at supplier-owned stocks(external service providers (EDL) or consignment stores). The material receiving point clearlydistinguishes delivery instructions for such parts.

Date Cumulative figures for material

receipt at Volkswagen / Audi (EFZ)

MAT Cumulative figures for material

shipped by supplier (VFZ)

20.11.95EFZ: 19.900 100

Delivery note Quantity VFZ123 100 20.000

21.11.95 Delivery note Quantity EFZ123 100 20.000 0 VFZ: 20.000

22.11.95 Delivery Instruction run: EFZcumulative since last inventory

EFZ: 20.000 0 VFZ: 20.000

23.11.95

EFZ: 20.000500

1.400

Delivery note Quantity VFZ124 500 20.500125 900 21.400

Figure 5: Example for the development of cumulative figures - FZ

The supplier will receive delivery instructions at least once for every 4-week period.Additional weekly transmissions will occur only if in comparison to the preceding week theorder quantity varies in excess of the permitted percentage as determined by the materialfollow-up analyst, or if technical changes have occurred, such as a change of the materialreceiving area for example.

The Delivery Instruction is processed in a weekly cycle, normally always on Monday. Thesupplier will receive a separate delivery instruction for each part/article number to be shippedto a specific plant. The parts division (ET) and the CKD plants are considered to be separate




plants for this purpose. Also, a separate delivery instruction will be issued for fixed quantityorders, such as orders for test parts.

Any delivery instruction completely replaces the preceding one at once.

Each Monday morning the material follow-up analyst will find on his terminal screen thedelivery forecast as it has just been processed by the information system, and he has all dayto adjust this proposal on-line. On Monday evening the delivery instructions will be finalisedand the data are sent out electronically. As far as delivery instruction documents are stillprinted on paper, these are normally mailed on the following day.

In the case of unforeseen changes the material follow-up analyst may very well transmit anew delivery instruction during the week, too. All suppliers using a mail-box to receive theirelectronic messages (dial-in by the supplier) are obliged to check daily for any newly issueddelivery instructions.

Top

2.3.2. Short-term scheduling

Daily Call-offThe material follow-up analysts have to decide for what materials the EDI daily call-offshould be used. At present, this applies only to purchased parts which are routed directly tothe final assembly operation.

Daily call-offs are produced every day and show the required quantity for the actual day andalso the forecast for the following 5 shipping days. Shipping days are not necessarily thesame as working days at Volkswagen/Audi. Daily call-offs are based on actual car orders asthey are reflected in the production planning systems.

Audi uses the daily call-off for selected material volumes, such as JiT, to transmit dailymaterial requirements (DUBES forecast data) which are drawn from the production planningsystem and may cover a forecast period ranging from 1 - 15 days. These data inform thesupplier of parts which will be ordered later in the form of a sequenced call-off. This willenable the supplier to produce such parts in time and to have them ready for shipment whencalled for. Thus, DUBES data are bridging between Delivery Instruction VDA 4905 and thesequenced call-off and do support very precise parts scheduling at the supplier.

The daily call-off does represent an up-date of the delivery instruction and replaces for theperiod indicated all the quantities shown in the delivery instruction for the correspondingperiod. It is always the daily call-off which shows the most up-to-date information, even if thetransmission of the delivery instruction follows that of the daily call-off.

The daily call-off exists only as an EDI message. Because of the urgency of the information,Volkswagen/Audi transmit the daily call-off directly point-to-point only. In order to avoid timedelays caused by specific transmission methods and/or line failure, the supplier is expectedto operate a X.25/OFTP direct line connection or a ISDN/OFTP line connection whenreceiving daily call-offs. The tight scheduling does normally not allow for the operation of anindirect mailbox system.

Material requisition (INEAS instruction)The links between Volkswagen/Audi and the External Service Providers (EDL) are extremelyclose. The EDL regularly transmit information on stock movements and stock status toVolkswagen or Audi. The personnel responsible for the production process will transmit




material requisitions (INEAS instructions) to the EDL on-line, using proprietary formats in thiscase.

Direct delivery instruction (Milkrun - Spain/AMES-T)The direct delivery process is only installed at Volkswagen for selected regions. In thisprocess, in addition to the delivery instruction, which forms a forecast schedule, the directdelivery instruction ODETTE subset of EDIFACT CALDEL/DELJIT is used. The directdelivery instruction, which is sent daily, shows the gross requirement for the specific daybased on vehicle bodyshell production figures. The freight consolidator has additionalfunctions in this case (e.g. monitoring of quantities and containers), A separate manualprovides details of differences between the "Direct delivery process at Volkswagen" and thestandard process. Therefore no further details need be mentioned here.

Direct delivery (parts direct from supplier)(to be added later)

KANBAN delivery instruction(to be added later)

Sequenced call-off (SYNCRO)The ODETTE subset EDIFACT/SYNCRO is used in Volkswagen and Audi only for Just-in-time (JiT) deliveries in sequence of production and following bilateral agreement. Thereforeno further details need be mentioned here. The communication concept is described in detailin "Processing of supplier parts in JiT deliveries of simple and multi-variant JiT assemblies".

The JiT supplier of complex assemblies to be delivered in sequence of production has to becapable of supporting EDI with 2nd tier suppliers according to VW/Audi standards.

Top

2.4. EDI in the transport and shipping process

The Volkswagen / Audi transport and shipping processes demand a full and timely EDIcommunication with the suppliers, in Germany already involving carriers.

The EDI procedures follow the different delivery processes used in Volkswagen / Audi:• Traditional delivery via Volkswagen/Audi material receiving points• Delivery to consignments stores or external supplier warehouses (supplier owned stocks)• Direct delivery to the assembly line in sequence of production• Direct delivery (Milkrun) with optimised pick-up routes (pull principle)• Direct-from-supplier parts deliveriesIn separate sections you will find specific requirements for the involvement of carriers, basicsin the delivery to SEAT and Škoda, packaging concepts and how they are built in EDImessages and EDI communication for container management.

The messages and paperwork used will be described in a separate chapter after the processdescriptions.

Top

2.4.1. Delivery to Volkswagen/Audi material receiving points

Following the traditional delivery process to material receiving points of Volkswagen/Audi,the supplier has to provide in integrated, consistent form:




• EDI dispatch and transport data• EDI shipping list in VDA 4912 format,• ODETTE Transport Label, according to VDA 4902 specifications

The quality of dispatch and transport data is of paramount importance for all parties involvedThis information is used by us to control logistics processes and is also the basis forpayment to suppliers and carriers. Quality is improved by the EDI integration of the processchain, delivery instruction/daily call-off, delivery note/transport information and self-billinginvoice. For these reasons, all dispatch and transport data should be taken directly from theoriginal EDI delivery instructions and daily call-offs sent by Volkswagen and Audi. EDIcapability in generating and sending dispatch advice data is expected from all productionmaterial suppliers.

The dispatch advice data has to follow VDA 4913, version 3 or 4. The use of version 1 or 2can be agreed on between both parties when the plant material receiving procedures aresupported. Volkswagen and Audi are introducing currently the ODETTE message AVIEXP.The implementation of the ODETTE subset of EDIFACT AVIEXP/DESADV is considered. Acopy of the EDI dispatch advice data must be sent to the responsible freight consolidator.

Volkswagen and Audi require that the EDI dispatch advice data be complete and error-freeand that they be sent as early as possible, i.e. immediately after dispatch at the supplierlocation.

Volkswagen and Audi expect furthermore the EDI shipping list printed on plain paper insteadof the traditional delivery note with multiple copies. This paper is used in case the EDIdispatch advice data are not available in the goods receiving processing. Suppliers who donot send dispatch advice data by EDI use the complex delivery note record as the shippinglist instead of the EDI shipping list in VDA 4912 format.

All our suppliers have to provide ODETTE Transport Labels according VDA 4902 version3 or version 4 for KLTs (small containers according VDA standard), attached to the packageor container. Audi is scanning and processing the ODETTE Transport Label Bar Codes(supplier number and serial number as a reference to the EDI data). All deliveries ofproduction material to these material receiving points must have transport label VDA 4902 -3/4 (ODETTE-Label). As a consequence, the EDI dispatch advice data in VDA 4913 formathave to provide the package serial number according to the rules on different packagingconcepts (see representation of packages).

Figure 6: EDI minimum requirements in the traditional process of delivery toVW/Audi stores

Key reference is the unique shipment identification number (SLB) which the supplier assignsand enters on the forwarding instruction/waybill when EDI is used in processing. The SLBnumber always covers one complete shipment of a supplier and is applied either to one or tomore than one delivery notes. As soon as the shipment actually arrives for pre-registration in

AudiVolkswagen

VDA 4905 / DELINS / DELFOR

VDA 4913 / AVIEXP / DESADVLieferantSupplier

VDA 4908 / INVOIC

VDA 4912VDA 4902

VDA 4915 / DELFOR




material receiving, the previously transmitted electronic dispatch and transport data can beretrieved from file by using either the carrier released bordero number (referencing the wholeload, e.g. one truck) or the SLB number noted by the supplier as the common identifier.

Further organisational procedures:

- It has to be assured that all packages which are identified in the dispatch advice areactually part of the corresponding shipment to Volkswagen/Audi. Partial shipment ofmaterial volumes indicated in the dispatch advice are not permitted. Therefore, it must beensured that the EDI information is only finalised after the loading procedure has beencompleted.

- For each material receiving area a separate delivery note has to be prepared. Allpositions shipped to this particular material receiving area should be covered by only onedelivery note number.

- If the shipment of one particular supplier is to be unloaded in several material receivingareas, this also must be clearly identified by producing a separate forwardinginstruction/waybill for each material receiving area.

- In case the actual shipment does after all vary from the transport and shipping data whichhad been transmitted earlier, this must be clearly identified on a cover sheet attached tothe forwarding instruction/waybill. Such belated changes must definitely be restricted toabsolutely unavoidable exceptions.

- Specific storage concepts at Audi require in addition to the dock/gate (final destination)information the data - storage location and point of usage (Neckarsulm and Györ) in theDelivery Instruction and daily call-off and that this information be transmitted back in theDispatch Advice and the EDI shipping list and on the transport label VDA 4902.

To ensure that EDI dispatch advice data are available when needed, i.e. when theshipment arrives at Volkswagen/Audi it is essential that the EDI dispatch advice dataare sent to us as soon as the material is dispatched.

If the EDI messages are not available the dispatch and transport data have to be enteredmanually from the shipping documents at VW/Audi material receiving pre-registration. Thisinvolves the risk of errors in registration, leads to delays in receipt of material and restrictslogistics control, due to lack of information.

After recognising the SLB or the bordero number the shipment status will go from "MAT -Material auf Transport (material in transit)" to "MIH - Material im Hause (material in house)".

The subsequent material processing checks whether the physical goods are identical to theEDI data, ODETTE transport label and additional paper work. The status achieves "WE -Wareneingang (material received), if everything is ok. All shipments with "WE" areprocessed for financial settlement.

The transport label barcode is scanned to check for discrepancies between the actualshipment and the dispatch advice data. The data are checked against the EDI delivery notemessage by computer.

If discrepancies are found corrections are made. The findings are recorded in discrepancyreports (Mehr-/Minderlieferungsanzeigen), which are mailed out to the supplier. Correctionsare documented as well in the weekly self-billing invoice, thus they are available to thesupplier relatively quickly.

Top




2.4.2. Deliveries to consignment stores (supplier's material)

Delivery to consignments stores or to supplier warehouses managed by external logisticsservice providers is one of the Volkswagen / Audi logistics concepts. Consignment storesare stores in or close to VW plants which are operated and supplied with material by thesuppliers, but are controlled by VW. Material remains property of the supplier until it is issuedat the production location. The transfer of ownership and the quantitative transfer intoVolkswagen stock always takes place at 00.00 hours for all withdrawals of the previous day.The material is logistically received by Volkswagen without change of title/ownership but byapplying the same material receiving routines as are used for material receipts in aVolkswagen store. So far, Audi does not operate consignment stores.

The delivery notes used for the shipment from the supplier location to the consignment storeare not the basis for financial settlement . In the self-billing invoice we reference to thedelivery note numbers given by the consignment store for the delivery from the consignmentstore to production.

The process requires a close information loop between us and the supplier. The EDI deliverynote provides the information for the material advice from the supplier to the consignmentstore. If the material receiving process "Consignment Store" is supported by EDI the suppliersends dispatch advice VDA 4913 to Volkswagen. The EDI information on material enteringand leaving the store and material in stock is sent from Volkswagen to the supplier in theformat VDA 4913-2/3 and is to be used by the supplier to monitor stores, deliveries andpayment.

We decide at a later point in time on the implementation of EDIFACT messages as analternative to VDA 4913-2/3. An internal message is used to order stock dispatch from theconsignment store.

Figure 7: EDI and shipments utilising consignment stores (supplier's material)

In VDA 4913-2/3 dispatches are reported in transaction code 36 (VA 36), receipts in VA 30and stock status in VA 35. Depending on agreement, this confirmation will occur either onthe morning following the day on which the transactions took place or always on Mondaymorning for all the transactions of the previous week. Dispatches, receipts and stock statusfigures will be combined in one data file, however, the supplier may decide in co-ordinationwith Volkswagen which of these transaction types he would like to receive.

LieferantSupplier

AudiVolkswagen

VDA 4908 / INVOIC, VDA 4907, (VDA 4906)

Komm.-LagerLieferanten-

materialSupplier material

SpediteurFreight Forw.

VDA 4915 / DELFOR

VDA 4913 / AVIEXP/ DESADV

VDA 4913VDA 4921

VDA 4913-2 (VA 30, 35, 36) / RECADV

VDA 4912 (TSL)

VAGT

Rechnungs-daten

VDA 4905 / DELINS / DELFOR




The following information is part of the data which Volkswagen transmits to the supplier toconfirm stock movements related to the VW-consignment store:

- Dispatch advice to Volkswagen: VDA 4913 – transaction code (VA) 36 or EDIFACTRECADVIs transmitted daily from Volkswagen to the supplier to inform of material which wasdispatched from the consignment store to Volkswagen during the preceding day and toindicate the resulting change of ownership.

- Acknowledgement of Material Receipt Dispatch Advice VDA 4913 - transaction codeVA30 Is transmitted daily from Volkswagen to the supplier to inform of material whichwas received in the consignment store during the preceding day.

- Stock Consolidation Report VDA 4913 – VA 35If asked for by the supplier, the stock consolidation report will be transmitted fromVolkswagen to the supplier together with the above information.

When material is transferred from consignment stock to Volkswagen a NEW delivery notenumber is assigned. This will then be the reference key for all following operations, includingthe invoice and the self-billing invoice procedures. Also, we transmit the OLD delivery notenumber which was originally assigned by the supplier in the Dispatch Advice VDA 4913,record type 714, position 22. For the time being, this information is also beingtransmitted in the Dispatch Advice VDA 4913, record type 716.

In order to avoid overlaps of NEW and OLD delivery note number sequences, every supplierwho dispatches to a consignment store will have to define one specific delivery note numbersequence NEW which covers all plants and which is to be used for the "VW consignmentstore" procedure. The number sequence has to be made known to the material follow-upanalyst who is responsible for the consignment store. The unique shipment identificationnumber (SLB), which is transmitted with the stock dispatch report (VA 36), represents aVolkswagen internal control identifier which is used to group all the delivery notes of the day.Both numbering sequences are managed by Volkswagen and are specific to an individualsupplier.

Suppliers who are not yet capable of processing these EDI messages may - for the timebeing - receive the reports on Stock Dispatch to Volkswagen, Acknowledgement of MaterialReceipt and the Stock Consolidation Report faxed on paper. We use the structure of theShipping List VDA 4912 to create this document on paper.

All specifications valid for the delivery process to Volkswagen / Audi receiving pointsregarding EDI dispatch advice data, EDI shipping list VDA 4912 and the Transport LabelVDA 4902 apply in full to deliveries to consignment stores.

Top




2.4.3. Deliveries via external supplier warehouses (external serviceproviders)

External service providers (EDLs) maintain warehouse facilities which are situated within oroutside the plant area. From here deliveries to factory and assembly units are madeaccording to actual requirements. The material flow to manufacturing is controlled bysending delivery orders to the EDL, using the proprietary INEAS standard at present. Thus itbecomes possible to forward smaller lots into manufacturing than direct shipments from thesupplier would allow for.

During a transitional period the material stored by the EDL will in many instances still beowned by Volkswagen/Audi. For the supplier the administrative handling in this case iscompletely identical to the process of shipping material to Volkswagen/Audi as identifiedabove. This applies to direct shipments as well as to consolidated shipments. The onlychange resulting is the transfer of the material receiving function from Volkswagen/Audi tothe EDL.

Figure 8: EDI and the EDL material receiving process, material owned by VW/Audi(e.g. to ELZ, Factory XC)

The process involving EDLs when the material is property of the supplier follows is inprinciple the same as the process for consignment stores. The main difference toconsignment stores is that an EDL store and its information systems are operated by the athird party (the EDL).

VDA 4913-2

AudiVolkswagen


Lager-abruf

Spediteur

VDA 4905 / DELINS / DELFORVDA 4913 / AVIEXP / DESADV

VDA 4913 VDA 4921

EDLVW/Audi-Material

VAGTLieferantSupplier

Rechnungs-daten

VDA 4915 / DELFOR

VDA 4913

AudiVolkswagen

Lager-abruf

Spediteur

VDA 4913Ausbau nach Empfehlung

VDA 4913-2/3VDA 4921

EDLLieferanten-

material

VAGTLieferant

Rechnungs-daten


VDA 4905 / DELINS / DELFORVDA 4913 / AVIEXP / DESADV für Frachtabrechnung

VDA 4915 / DELFOR




Figure 9: EDI and the EDL material receiving process (material owned by supplier)

In the EDI process the supplier sends EDI dispatch and transport data either to Volkswagenor direct to the EDL, depending on agreement with the EDL, and receives information fromthe EDL in the form of acknowledgement of material receipt, stock status and dispatchadvice. The self-billing invoice sent to the supplier will then reflect the deliveries from theEDL to the Volkswagen/Audi material receiving area and show the specific delivery notenumber as assigned by the EDL. Therefore it is important that the supplier receives thisnumber with advice of deliveries to Volkswagen/Audi. VDA 4913-2/3 format is used forinformation from the EDL to the supplier. As an alternative, the information can be faxed.The EDL sends a VDA 4913-2/3 to notify VW/Audi of deliveries to a Volkswagen/Audimaterial receiving point.

The EDI dispatch and transport data from the suppliers are sent either direct to the EDL or toVolkswagen, if the EDL has requested a message forwarding arrangement from theresponsible factory logistics department or system manager. For shipments from a suppliercontaining both material for a Volkswagen/Audi material receiving area and material for anEDL, both parts of the shipment may be included in one EDI file sent to Volkswagen/Audi.Volkswagen/Audi forward the relevant sections to the EDL. This method simplifies thedispatch process at the supplier and material registration process at the EDL.

The following rules must be followed for forwarding dispatch and transport data:- Only those dispatch advice data (record types / segments) that can identified as being for

an EDL material receiving point should actually be forwarded to the EDL.- Those data records and segments which concern the EDL should be forwarded to the

EDL unchanged.- Record types 711 and 719 should be sent by Volkswagen / Audi to the EDL with the

version number as sent by the supplier unchanged.- The data transmission number old/new from Volkswagen/Audi to the EDL should be

taken directly from the supplier's transmission.- The transmission file from VW/Audi to the EDL has file name

"DFR.R11sid.FR2300A", in which ‘sid’ stands for the StationID of the EDL.- It is forwarded to the EDL immediately on receipt from the supplier.

All specifications valid for the delivery process via Volkswagen / Audi receiving pointsregarding the EDI shipping list VDA 4912 and the transport label VDA 4902 also apply toEDLs.

Top

2.4.4. Direct deliveries (milkrun from Spain)

The direct delivery process (milkrun deliveries) is used at Volkswagen just in specialcases, currently with Spanish suppliers for the Polo production in Wolfsburg. A major featureof this process is that the shipment is picked up at the supplier location at a time window andis delivered to the production without storage in the production plant. The carrier isresponsible for most of the control of the process. The direct delivery is described in aseparate documentation "Direktbelieferungsprozeß (milkrun) in der PolofertigungVolkswagen" with the EDI processes and message types.




2.4.5. JiT Deliveries

The JiT process at Volkswagen / Audi supports order driven delivery of components insequence of production and is only used in certain specific cases. The process concept"Kaufteile-Abwicklung bei JiT-Anlieferung" (JiT process for purchased parts) is used for theinstallation of new JiT processes. For a description of the JiT process and with the EDIprocedures and message types used see the document "Kaufteile-Abwicklung bei JiT-Anlieferung von einfachen und variantenreichen JiT-ZSBs" (Processing of supplier parts inJiT deliveries of simple and multi-variant assemblies).

2.4.6. ŠKODA and SEAT

EDI dispatch advice data for ŠKODA and SEAT from German suppliers can be transmittedwith separate file name recognising some peculiarities.

The host system for receiving dispatch advice data for ŠKODA is a Volkswagen groupinformation system running in the information processing centre (IVZ in Wolfsburg. Thedispatch advice data are to send consequently to the IVZ in Wolfsburg. ŠKODA supplierdelivering providing already dispatch advice data to Volkswagen should contact please theresponsible person at Volkswagen for implementing the EDI dispatch advice message. Hewill recognise your company as an EDI partner for ŠKODA. The EDI procedures forVolkswagen are fully compatible with ŠKODA. Please be aware of the ŠKODA specificsupplier codes.

The host system for receiving dispatch advice data for SEAT, VW NAVARRA andGEARBOX runs in the IVZ in Barcelona. The EDI dispatch advice data has to be routedthrough the IVZ in Wolfsburg to the IVZ in Barcelona, using the OFTP routing function. Theplant code ("Werk Kunde" is used to distinguish between the three business units in Spain.The EDI data are used at SEAT, VW NAVARRA and GEARBOX just for materialmanagement purposes (material in transit), not for the material receiving process. The 4913-data will go further more to the freight forwarder (carrier) for SEAT, VW NAVARRA andGEARBOX who will add transport and invoice relevant information before transmitting theextended message format to the in IVZ Barcelona, especially for usage in material receiving.. The EDI dispatch advice procedures for Volkswagen are fully valid. Please be aware of theSEAT specific 5 digit long supplier codes which are plant specific. The data element "WerkLieferant" ("plant code") is therefore not relevant.

2.4.7. Carrier involvement

Volkswagen /Audi uses carriers responsible for picking up supplier dispatches in one specificarea. Material may be forwarded either in the form of a direct shipment or in the form of aconsolidated shipment. The direct point-to-point shipment is sent directly from the supplier toVolkswagen/Audi. This will be the case if the volume of a shipment amounts to a full lorryload or fills a railway freight car, regardless of whether the material will have to be unloadedin different material receiving areas of Volkswagen/Audi plants. In the case of a consolidatedshipment the forwarder will combine materials from several suppliers in order to forward afull lorry or railcar load to Volkswagen or Audi. A consolidated shipment can also go direct toa destination plant (without reloading at a CC)

The supplier initiates shipments by issuing a forwarding order to the carrier using fax orphone. The forwarding order to our freight consolidators is issued in the format VDA 4922which is then to be made available at material dispatch together with the EDI shipping list.The forwarding order/waybill should have an SLB number if the dispatch and transport dataare to be sent to Volkswagen/Audi electronically. The SLB number is specific to the supplier.




A consolidated shipment has several SLB numbers – one for each forwarding order/waybill.If the supplier does not use EDI the carrier must register the dispatch and transport data.

Volkswagen/Audi require their suppliers to send the EDI dispatch and transport data(currently VDA 4913) for direct and consolidated shipments to Volkswagen/Audiand at the same time to the responsible freight consolidator. Suppliers must agree on anEDI connection with the responsible freight consolidator. Our freight consolidators andVolkswagen/Audi have jointly decided to use only VDA 4913 instead of VDA 4920 forforwarding order data from the supplier to the freight consolidator.

The information contained in the dispatch and transport data sent to Volkswagen or Audi anddata sent to the freight consolidator must be exactly identical (record types 711 to 713) Wetherefore recommend suppliers to create the VDA 4913 for the freight consolidator as a copyof the VDA 4913 to VW/Audi.

In the case of deliveries from suppliers which do not yet use EDI the freight consolidatormust still record the dispatch advice data and send an additional VDA 4913 to VW/Audibefore the transport information is sent.

In the sourcing process Volkswagen/Audi will assess the additional costs arisingfrom a supplier's inability to use EDI, taking into consideration the cost of manualdata registration by the freight consolidator .

The time aspect is especially critical in point-to-point deliveries. The EDI data must be sentimmediately on dispatch of the shipment. The transport data must also be reliable and finalat the time of transmission as we do not receive additional delivery data from the carrier fordirect deliveries. The message must definitely be sent immediately after dispatch of theshipment. If it is sent any later it must be assumed that the data will not be availablewhen the delivery arrives at Volkswagen/Audi.

Volkswagen/Audi expect the carriers to use the EDI message Transport Information VDA4921. The message includes transport data and the information of all delivery notes whichare on the load, for example one lorry. The transport data are extracted from the supplier'sdispatch and transport data / forwarding order by an automated process and the carrier'stransport data are added. We use the Transport Information VDA 4921 which we receivefrom our freight forwarders to simplify the receiving routine for direct shipments, i.e. the totalshipment on a particular transport unit. The delivery data and the dispatch and transport dataare also used for direct computer controlled settlement of freight charges.

Lieferant

Spediteur

AudiVolkswagenVDA 4913

lVDA 4913

geplantVDA 4921

VAGT

VDA 4908oderVDA 4906

Figure 10: Carrier involvement in EDI (e.g. to plant 11)

The carrier must clearly mark any discrepancies with the EDI data already sent in a coversheet to the forwarding order / waybill.




In the case of incompatibility of EDI at suppliers and carriers (line/protocol) we offer routing(without editing of the data) via the Volkswagen or Audi IVZ (R11/R21). The use of routingdoes not affect data definitions and procedures.

VDA 4913

VDA 4913 VDA 4921

Consolidation Centre Carrier

only Datex-P

Supplier Datex P or ISDN

alternative:routing VDA 4913 via R11 or R21

Audi / VW Datex P

and ISDN VAGT

Invoice data

Figure 11: EDI transmissions to carriers with routing via VW/Audi

2.4.8. Inclusion of carriers in the AMES-T-Process

The project AMES-T (Advanced Mobility Engineering and Services for Transportation) isbeing implemented in the Volkswagen Group to improve supply reliability, reduce freightcosts and allow transparent material tracking. Carriers and suppliers will have a moreintensive involvement in the expanded information flow within the shipment and supplyprocess.

Top

2.5. Rules regulating the representation of packages in dispatch

The layout and the information design for the transport label is described in section 3.4.9.5.Transportlabel VDA 4902-3 and 4902-2. In using the Transport Label VDA 4902 we intend toachieve the following results:

- to have only one type of transport label used all along the logistical process chain(principle of one record only),

- to achieve high process stability through automated data capture,- to reduce the control effort and the manual handling,- to simplify capture and definition of all small load containers in a stacked unit pack

(principle of one record only).- to achieve computer processed comparison of dispatch advice data with scanned bar

code information on the transport labels attached to material received.

These objectives can only be reached if the Transport Label VDA 4902 is generally appliedand the Volkswagen/Audi rules on package identification are strictly obeyed. These rulesapply to the Dispatch Advice VDA 4913 and to the Shipping List VDA 4912 as well.

Single packages which are not made up of stacked small load containers are captured assuch in Volkswagen/Audi material receiving by scanning the bar coded information on theTransport Label. In the case of stacked unit packs, which do combine several small loadcontainers, the package serial number gains added functional importance In this case thebar coded package serial number on the master transport label is used in the materialreceiving system to pull all those data records for processing which refer to all small load




containers stacked in a unit pack. This, of course, requires that all package and packagingdata which were transmitted with the EDI Delivery Note and refer to a specific stacked unitpack can be identified as being interrelated. For this purpose Volkswagen/Audi require theEDI Delivery Note to indicate which packages belong to a particular stacked unit pack. TheEDI shipping list may also indicate the contents of a stacked unit pack, but this is notobligatory.

If a shipment is made up of several stacked unit packs, those small load containers whichcontain identical parts in equal quantities should be concentrated in one stacked unit pack ifpossible and not be spread out over several packs.

The content of a stacked unit pack must be clearly identifiable and unambiguous. Even ifseveral stacked unit packs contain units all of the same article number, the contents of eachindividual stacked unit pack must be indicated. Therefore the indication ‘Package numberfrom - to’ in SA 715 must not be used to cover more than one stacked unit pack!

The following rules on the creation, transmission and representation of package serialnumbers have to be observed when preparing for shipments to Volkswagen/Audi:

- the supplier has to assign a package serial number not exceeding 9 numeral's.- Normally, package serial numbers have to be assigned sequentially. When indicating

stacks containing a single article number and only one type of container, to reduce thedata volume in the Delivery Note VDA 4913 and in the Shipping List VDA 4912, thesequential chain should be identified by simply stating "Serial number from ... to ..." – onlyfor packages with identifier "S".

- Serial numbers should be used only once within the period of one year.- The Dispatch Advice VDA 4913 should additionally carry in record type 715, position 13,

location 125, the same package identifier as it is also carried in field 15 of the TransportLabel

G= master label, identifies a mixed shipment where the small load containers stackedwithin a unit pack carry different part numbersM= label, identifies a stacked unit pack with small load containers which all carry thesame part numberS= single label, identifies a package, such as a large load container, which is not astacked unit pack.As already stated above, the package identifiers in location 125 of the Dispatch AdviceVDA 4913 and in front of the package serial number in field 15 of the Transport LabelVDA 4902-3 have to be identical.

- Stacked unit packs have to have a master transport label attached, carrying either theidentifier "M" or "G".

- The package serial number on the master transport label must only be assigned at thetime when actual shipping is to take place.

- An additional record type 715 in Dispatch Advice VDA 4913 identifies the carrier pallet orcomparable packaging in a stacked unit pack and is to be transmitted ahead of theinformation identifying the small load containers. It contains the package serial number,the package identifier and the VW/Audi packaging code.

- The package serial number on the master transport label may be applied to an auxiliarypackaging such as the carrier pallet in stacked unit packs (see also above). This is thento be reflected in the Dispatch Advice VDA 4913 by identifying the stacked unit pack inthe loading device record; the VW/Audi packaging code of the carrier pallet is to beentered as the loading device type. In such case, neither package serial number nor




transport label are allocated to other auxiliary packaging, such as unit load plate, frameetc. .Empty KLTs (small load containers), used to make up or stabilise a stacking layer shouldbe treated as auxiliary packaging.

- Additional auxiliary packaging, for instance unit load plate, frame etc., will each beidentified by an additional record type 715, but no package serial number will be applied.Such additional records may be placed anywhere within the particular stacked unit packinformation but must follow the record type 715 which identifies the carrier pallet orcomparable packaging.

- When production material is shipped in the form of predetermined parts sets, specialagreements may apply.

The methods described below have to be followed in processing the Dispatch Advice VDA4913 to allow tracing of all individual small load containers that belong to a particular stackedunit pack.

1. Representation of small load containers, identifier ‘S’Small load containers are packages which are not stacked unit packs. Record 715contains:

the label identifier ‘S’,the number of containers > 0,the load quantity per container,an unambiguous package serial number (for each container)

Repetition of record: When representing more than one package containing the samearticle number, a new record 715 must be created when- the package type changes,- the load quantity differs or- the sequence of package serial number is interrupted.

2. Representation of stacked unit packs with identical article number and quantity, identifier= ‘M’M stacked unit packs consist of a carrier palette, small load containers with identicalcontent (one single article number) and any necessary auxiliary packaging, e.g. unit loadplate, layers, partitions.Each stacked unit pack must represented individually.

- The first record 715 of a stacked unit pack describes the carrier palette and contains:the label identifier ‘M’,the number of containers = 1,the load quantity = 0,a clear package serial number.

After the carrier palette there may follow the records 715 for small load containers or forauxiliary packaging assigned to the carrier palette.

- The representation rules for small load containers given above should be used for smallload containers in a stacked unit pack with a single article number and load quantity. Aseparate record 715 may have to be created for each container type or load quantity (or ifpackaging serial number sequence is interrupted) see point 1 - repetition of records

- The record 715 for auxiliary packaging contains:no label identifier,the number of auxiliary packaging per type > 0,the load quantity = 0,no packaging serial number.




3. Representation of mixed stacked unit packs, identifier = "G"Mixed stacked unit packs consist of a carrier palette, small load containers with varyingcontent (article numbers) and any necessary auxiliary packaging, e.g. unit load plate,layers, partitions.Each stacked unit pack must represented individually.

- The first record 715 of a stacked unit pack describes the carrier palette and contains:the label identifier ‘G’,the number of containers = 1,the load quantity = 0,a clear package serial number.

- After the carrier palette there may follow the records 715 for small load containers or forauxiliary packaging assigned to the carrier palette.

- The representation rules for small load containers given above should be used for smallload containers in a mixed stacked unit pack. A separate record 715 may have to becreated (with the same article number) for each container type or load quantity (or ifpackaging serial number sequence is interrupted) see point 1 - repetition of records

- The record 715 for auxiliary packaging in mixed stacked unit pack contains:no label identifier,the number of auxiliary packaging per type > 0,the load quantity = 0,no packaging serial number.

- Each change of article number (SA714) within a stacked unit pack requires a newrecord 715 for the load palette. The repeated record for the carrier palette contains:

- the label identifier ‘G’,- the number of containers > 0 (=repetition identifier)- the load quantity = 0,- the package serial number from the first record 715 for the carrier palette of the

stacked unit pack.- The representation rules for small load containers given above should also be used for

small load containers in a mixed stacked unit pack after a change of article number. Aseparate record 715 may have to be created (with the same article number) for eachcontainer type or load quantity.

The following pages contain examples of how package serial numbers and the recordstructure are used in VDA 4913.

Top




Package identification on the label:

Coding in VDA 4913:

Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serialnumber till

Label Id

713 123456714 8A0 000 000 A 400

715 015155 2 150 004711001 004711002 S715 015155 1 100 004711003 S

714 8B0 310 004 F 100715 210516 1 100 004713000 S

The label identifier has to be specified in record type 715, data field "13". The identification ofa range - serial-number-from-till can be used only having just one part number, one packagetype and always the same quantity.

Figure 12:Package representation, example #1 Example: Single loading devices

Top

S 004711001

S 004711002

S 004711003

S 004713000VDA4902-3

VDA4902-3

VDA4902-3

VDA4902-3

(15) Serial number (S/M/G)

S = Identifier for single package





Coding in VDA 4913:

Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serialnumber till

Label Id

713 123456714 8A0 000 000 A 60

715 DB0011 1 30 004711221 S715 110810 3 0715 P01208 1 0

715 DB0011 1 30 004711222 S715 110810 3 0715 P01208 1 0

714 8B0 000 000 B 100715 2105161 1 100 004711225 S715 DB0011 1 0715 P01208 1 0

The label identifier has to be specified in record type 715, data field "13".Additional devices (for example partitions) of containers have to be coded direct after thecontainer record to which is attached the serial number and label identifier (here "S" -because in this case just one label for one handling unit). This sequence allows to allocatethe advice to the container. Devices are monitored in the container management system.Every handling unit with devices as partitions have to be specified one after the other.Figure 13 Package representation, example #1.1 Example: Handling unit with devices

(layers, partitions) without having an own label

Top

Container2105555

Layer 11081010 pc.

Layer 11081010 pc.

Layer 11081010 pc.

Layer 11081010 pc.

Layer 11081010 pc.

Layer 11081010 pc.

S 004711221

S 004711221

S 004711221


S = Identifier for single packages





Representation in VDA 4913:

Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serialnumber till

Label Id

713 123456714 8A0 500.500 A 115

715 DB0011 1 0 004811130 M715 P01208 1 0715 004328 3 30 004811221 004811223 S715 004328 1 25 004811224 S

The label identifier has to be specified in record type 715, data field "13". The shortageserial-number-from-till can be used only having just one part number, one package type andalways the same quantity.

Figure 14: Package representation, example #2 Example: Handling unit for just onepart item, consisting of KLTs (small VDA container), one carrier pallet andadditional devices (top pallets)

Top

S 004811221

S 004811223

S 004811222

S 004811224

M 004811130


S = Identifier for package unit M = Identifier for the master label (handling unit)

one part number only






Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serial numbertill

Label Id

713 123456714 8A0 000 000 A 220

715 DB0011 1 0 004711100 M715 P01208 1 0715 004328 3 25 004711225 004711227 S715 004328 1 25 004711340 S

715 DB0011 1 0 004811130 M715 P01208 1 0715 004328 4 30 004811221 004811224 S

The label identifier has to be specified in record type 715, data field "13". The range serial-number-from-till can be used only having just one part number, one package type andalways the same quantity.

Figure 15: Package representation, example #2.1 Example: Handling units for just onepart item, each consisting of KLTs (small VDA container)

Top


S 004811221S 004811223S 004811222S 004811224M 004811230

S 004711340S 004711226S 004711225S 004711227M 004711100

Mixed Pallet(2)

Mixed Pallet(1)

S = Identifier for the package unit M = Identifier for the master label (handling unit)







Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serialnumber till

Label Id

713 123456714 8A0 000 000 A 320

715 015155 1 100 005300460 S

715 DB0011 1 0 004711100 M715 P01208 1 0715 004318 3 25 004711225 004711227 S715 004318 1 25 004711340 S

715 DB0011 1 0 004811130 M715 P01208 1 0715 004318 2 30 004811221 004811222 S

715 DB0011 1 0 004811130 M715 006428 2 30 004811223 004811224 S

The label identifier has to be specified in record type 715, data field "13". If a shipment containing asingle article number is delivered in stacked unit packs and single loading devices, the quantitydelivered in single loading devices is identified by the change in packaging type. In record sequence4913 individual containers must come before stacked unit packs.If the packaging type changes within a stacked unit pack, the unit record (package serial number of themaster label with number/quantity "0" must be repeated!Figure 16: Package representation, example #2.2 Example: 3 Handling units for just

one part item (one single loading device, two Pallets with KLTs, carrierpallet)

Top


S 004811221S 004811223S 004811222S 004811224M 004811230

S 004711340S 004711226S 004711225S 004711227M 004711100

Mixed Pallet(2)

Mixed Pallet(1)

S = Identifier for the package unit M = Identifier for the master label (handling unit)







Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serialnumber till

Label Id

713 123456714 8A0 000 000 A 100

715 DB0011 1 0 004711100 G715 P01208 1 0715 004318 2 20 004711221 004711222 S715 004318 2 30 004711223 004711224 S

714 8B0 100 200 60715 DB0011 0 0 004711100 G715 004318 1 40 004711225 S715 004318 1 20 004711340 S

714 8C0 000 300 F 80715 DB0011 0 0 004711100 G715 004318 2 40 004711226 004711227 S

The label identifier has to be specified in record type 715, data field "13".The mixed unit is specified by repeating record 715 for the carrier palette with package serial number'004711100' after the change of article number and package identifier 'G' carrier palette 'DB0011'. Themaster label bears the package serial number of the carrier palette.Figure 17: Package representation, example #3 Example: Mixed pallet with differentpart numbers / packages

Top

S 004711340S 004711221S 004711222S 004811223S 004711224S 004811225S 004711226S 004811227

G 004711100


S = Identifier for the package unit G = Identifier for the master label (handling unit),

this time as a mixed pallet






Rec.type

Del.Note

materialnumber

Packagetype

Units ofPackages

Quantity

Serialnumber from

Serialnumber till

Label Id

713 123456714 8A0 000 000 A 100

715 015155 1 0 004711101 G715 Co-pack 1 100 004711002 S

714 8B0 310 004 F 100715 015155 0 0 004711101 G715 Co-pack 1 100 004711003 S

The label identifier has to be specified in record type 715, data field "13".Co-packs are specified by two 714 records for each part number, one 714 record for thepackage with package identifier "G" (package type 015155 in the example), one for the co-pack. The master label is called "mixed load" and documents the package serial number(004711003 in the example).The label for each part item do have it‘s own serial number.

Figure 18: Package representation, example #3.1 Example: Mixed load with more thanone different part items in one package (co-pack)

Top


S 004711003S 004711002

G 004711001

S = Identifier for the package unit (co-pack)G = Identifier for the master label (handling unit),

this time as a mixed pallet

MasterLabel

Labelpart no.1

Labelpart no.2

In the co-pack example with 2 part numbers: 3 transport labels




2.6. Loading device control (Container control)

Packaging information is binding and is provided to suppliers both in the form of a packaginginstruction on paper and in the delivery instruction. The packaging instruction on paper isproduced and sent once for new parts and in the case of changes. With the DeliveryInstruction VDA 4905 packaging instructions will always be transmitted, provided suchinformation applies to the particular part or article number. In those cases where this doesnot apply, packaging records and packaging segments will not be transmitted. The deliveryinstruction in the form of a paper document does not contain any packaging data.

The packaging instructions must be adhered to. In the Dispatch Advice VDA 4913 as well asin the Transport Label VDA 4902 the packaging information must be fully and correctlyforwarded. In doing so, the following aspects have definitely to be observed:

- depending on the specific supplier plant and/or Volkswagen/Audi plant the packaginginstruction for a particular article number may vary.

- Should shortages prevent the supplier to use packaging as specified in the packaginginstruction other qualified packaging may be substituted. Such substitute must then beidentified in the delivery note, the Shipping List VDA 4912, the dispatch and transport dataand, also, on the transport label.

- For one particular part number item in the delivery note, the packaging instruction may inspecific cases identify several different types of packaging, for instance carrier pallet,small load containers, frames and unit load plate. All of these must be transmitted with theDispatch Advice VDA 4913,

- The supplier has to make certain that the packaging code used does fully comply with thepackaging instruction and the information in delivery instruction. For example: VW0001and not VW1, 006428 and not 6428 must be transmitted,

- To assure qualified support of the container stock control and container allocation atVolkswagen/Audi the supplier number including the index must be identified on thetransport label. The index must also be reflected in the Dispatch Advice VDA 4913, recordtype 712, location 14 / in the PAC segment of DESADV and in the EDI Shipping List VDA4912.

In order to manage a factual and informational compliance with the packaging instructions itis important run an information system which supports the integration between thepackaging instruction in the delivery instruction and the in-house shipping system whichgenerates the dispatch and transport data and the labels.

The packaging data are picked up by Volkswagen/Audi for further processing. To control thecontainer stock, separate accounts are kept for each supplier plant and each type of loadingdevice. The packaging data transmitted to us are thus basis for the return shipments and forthe monthly consolidation of container stocks in collaboration with our suppliers.

Early in 1994 information systems were installed to control the correct use of loading devicesaccording to our packaging instructions. In any proven case of deviation, Volkswagen/Audiwill automatically charge the supplier's account with the additional handling cost whichresulted.

Incorrect packaging data cause considerable corrective efforts and additionalcommunication; both are unnecessary and must be avoided.




Since 1995, Volkswagen/Audi are using the electronic message Loading Device Data VDA4927 to communicate with suppliers on loading device data. We intend to transmit loadingdevice data to all those suppliers who do get the Delivery Instruction VDA 4905 fromVolkswagen/Audi. Our suppliers are asked to introduce the system supported handling ofloading devices and to prepare for automatic processing of EDI data without furtherintervention.After a transitional period, the mailing of printed packing information in parallel to the EDItransmission will be discontinued. In order to control their stock immediately after the arrivalof the respective data, those partners who by then are still not prepared for the systemsupported handling of electronic loading device data must be able to prepare a print out ofthe EDI message Loading Device Data VDA 4927.

In the near future, we expect all of our suppliers to use EDI in calling for empty loadingdevices. However, suppliers with a large container turnaround are expected to prepare forthe use of the message Loading Device Data VDA 4927 shortly.

The whole process of "Loading device control and allocation in Volkswagen/Audi" will not beeffected by the introduction of EDI and the handling instructions published by PL-3,Materiallogistik, will remain valid always in their latest version. The use of the EDI messagein transmitting loading device data will be explained in section 3.4.9.6. Loading Device DataVDA 4927. There is no intention presently to handle the annual inventory on empty loadingdevices electronically.

Identification of one-way packagingThe packaging instructions define for each material/parts number which Volkswagen/Audiloading devices must be used in shipping. In some exceptional cases, supplier specific (one-way) packaging may be used to pack parts. Even though these containers are not carried inour packaging catalogue, they still have to be defined in all documentation and all messagestransmitted to us.

All other than Volkswagen/Audi loading devices have to be specified according VDArecommendation 4913, attachment 10, Pos. 11. One way packaging have to be specified inthe following way: For any containers which are not used according to packing instructions,the following "description" has to be used instead of the Volkswagen/Audi packaging code.

Pallets

0000PAL Not specified0001PAL X.25 MULTI CHANNEL LINK stacked to 50 cm0002PAL X.25 MULTI CHANNEL LINK stacked to 100 cm0003PAL X.25 MULTI CHANNEL LINK stacked to 150 cm0004PAL X.25 MULTI CHANNEL LINK stacked to 200 cm0005PAL 120 X 100 cm , stacked to 50 cm0006PAL 120 X 100 cm , stacked to 100 cm0007PAL 120 X 100 cm , stacked to 150 cm0008PAL 120 X 100 cm , stacked to 200 cm

Boxes, Pallets

0000SCH Not specified0001SCH Dimensions up to 30 x 20 x 140002SCH Dimensions up to 30 x 20 x 280003SCH Dimensions up to 40 x 30 x 140004SCH Dimensions up to 40 x 30 x 280005SCH Dimensions up to 50 x 30 x 20




0006SCH Dimensions up to 50 x 50 x 500007SCH Dimensions up to 58 x 48 x 360008SCH Dimensions up to 60 x 40 x 140009SCH Dimensions up to 60 x 40 x 280010SCH Dimensions up to 80 x 60 x 400011SCH Dimensions up to 98 x 58 x 360012SCH Dimensions up to 100 x 60 x 730013SCH Dimensions up to 120 x 78 x 1100014SCH Dimensions up to 120 x 80 x 400015SCH Dimensions up to 120 x 80 x 900016SCH Dimensions up to 120 x 100 x 90

0000SON0001SON0002SON0000BEH

0000FAS0000SAC0000BLE0000BUN0000BUN

Other packagesother packages, not specifiedother packages > 1cbm, not specifiedOther packages < 1cbm, not specifiedother package/container for fluids, tanks, cans etc, not specifiedcasks, not specifiedsack, bag, not specifiedmetal crates, coils, not specifiedbundle, not specifiedhoops, not specified

This system allows to directly deduct the packaging dimensions and volume. The calculationof freight charges, the identification in material receiving and the application of the"description" by the suppliers will thereby be greatly facilitated.

Top

2.7. EDI in the financial settlement process

The financial settlement of supplier claims in the accounts payable department is supportedby the implementation of the three EDI messages Invoice VDA 4906, Self-billing InvoiceVDA 4908 and Payment / Remittance Advice VDA 4907.

The data storage system must ensure retrievability of invoice, self billing invoice andpayment/remittance advice data for six years according to tax law.

2.7.1. Invoices

Volkswagen and Audi have automatic data processing to their business process of settlinginvoices for production material. Our accounts payable system uses the available dispatchadvice data and the stored purchase prices to calculate for each delivery note the permittedinvoice amount and compare this with the actual invoice amount as it is reflected by the EDIinvoice message. The invoice total is taken from the EDI invoice message. Should the EDImessage be missing, the invoice amount and the reference data will have to be recapturedmanually.

Should the material value as calculated by Volkswagen/Audi match with the amount asshown by the supplier on the invoice, payment will immediately be initiated. However, in casediscrepancies are coming up, they have to be analysed and cleared up. In the past, it wasnecessary to delay payment of the full invoice until full clearance was achieved. However,




since the recent implementation of our new accounts payable system all invoice positions inagreement are cleared for immediate payment. A separate information is mailed to thesupplier informing him of those positions where discrepancies resulted.

In the near future, the electronic transmission of invoice data will come to an end.Volkswagen and Audi will in general implement the self-billing invoicing process for allmaterials kept in stock. This applies to both, domestic and foreign suppliers.

2.7.2. Self-billing invoices Self-billing invoices

For all purchases of material kept in stock the self-billing invoicing process will replace thefinancial settlement on the basis of invoices received. This is not restricted to productionmaterial only, but also include other materials kept in stock, such as tools, office supply etc.Self-billing invoices are issued for all deliveries to plants of Volkswagen AG, Audi AG andVolkswagen Sachsen GmbH. So far, Volkswagen Brussels has not implemented the self-billing invoicing process.

For all deliveries which have passed the material receiving process self-billing invoices canbe produced on the basis of previously agreed prices. This self-billing invoice will contain allrelevant information, such as delivery note number, order number, article number, quantity,price, net amount, VAT amount, discount and payment due date.

The self-billing invoicing process very much simplifies administrative processes and clearlyidentifies the given responsibilities. Purchasing is responsible for correct pricing and thelogistic division is responsible for correct receiving procedures in the receiving areas of thevarious plants.

Supplier contact their partners in procurement for any inquiries about the price. For queriesabout quantity discrepancies or unconfirmed deliveries Logistics should be contacteddirectly, without going through the accounts department.

Purchasing or the logistic division may now raise claims long before the payment process.Any discrepancies related to quantities are clearly identified on the self-billing invoice.

In an "attachment" the self-billing invoice identifies the so-called open items. Theserepresent previously transmitted line items which were part of the delivery note but are notyet cleared for payment. There may be different reasons for that: frozen deliveries (qualityclaims), open price agreements (provisionally or zero-prices) or advance deliveries prior tothe due date. The method allows for a complete quantity check at the suppliers.

The self-billing invoice will be transmitted weekly and at the end of each month but shorterfrequencies may be arranged for. After bilateral agreement the mailing of self-billinginvoices may be stopped once the EDI transmission of self-billing invoice has beenimplemented.

The self-billing invoice covers all deliveries during the preceding transaction period. Self-billing invoices are processed always just ahead of one of our fixed payment dates with theconsequence that the day of the week on which self-billing invoices are processed isvariable. The fixed payment dates are in agreement with our terms of delivery.

Presently, the EDI transmission of self-billing invoices for the above mentioned so-calledopen items which could be cleared for payment is in preparation. Payment will take placeaccording to the terms or - should the payment be overdue - on the next possible paymentdate.




The financial settlement process will only progress without disturbances if all the partnersclosely observe the need for timely and correct data on prices, deliveries and receipts. Inview of this, EDI may be considered to be the prerequisite for the self-billing invoicingprocess. EDI supports the optimal synchronisation of the data bases on both sides. The EDItransmission of dispatch and transport data which have been thoroughly validated on thesuppliers side is mandatory for the financial settlement process. Consequently, the welladjusted and reliable informational basis on both sides allows for a simple automatedcomparison of the self-billing invoice data transmitted by Volkswagen/Audi with the dispatchdata of the supplier.

The Federal Minister of Finances (c.f. letter to the State Ministers of Finance, dated28.12.1987, document number AZ IV A 1 - S 7280-51/87) considers the self-billing invoicingprocess to be comparable to the normal invoicing process and thus in agreement with thetax laws. The same letter also includes the permission to transmit self-billing invoices in theform of EDI messages, provided the appropriate conditions specified in the tax laws areobserved. However, it is still mandatory to reflect periodically the EDI transmissions by listingthe self-billing invoice totals and mailing this report ("Sammelanmeldung") to the supplier.

Once every month, retroactive price changes will be compared with the material related datarecords of the preceding 12 months. When applicable, credit or debit notes will be issued.The credit note relating to retroactively cleared items which qualify for immediate financialsettlement (balanced correction report) is presently issued on paper only. The transfer toEDI transmission of these data is in the preparatory phase but does not include settlementsout of Volkswagen Sachsen.

2.7.3. Payment / remittance advice

The financial settlement process ends with the actual payment, based on the detailinformation as reflected in the payment / remittance advice, send from Volkswagen / Audi tothe supplier. The payment / remittance advice includes all due self-billing invoices andinvoices, stating the due date in each case. Also, the payment / remittance advice includesmanually processed business cases with relevance for the financial settlement. Thesuppliers will be informed of these items by separately written notes. The payment /remittance advice is send by paper, but can be transmitted in the form of an EDI message,too.

Top




3. EDI Implementation Instructions

3.1. Volkswagen and Audi EDI standards implementation guidelines

This document contains neither a general description of the structure of the VDA / ODETTE /EDIFACT nor a detailed description of individual message types.VDA Recommendation 4900 and other sources describe the structure of EDIFACT andODETTE messages based on ISO 9735.

Top

3.1.1. Data file name conventions at Volkswagen/Audi

When exchanging electronic data with Volkswagen/Audi it is mandatory that only messagesof the same type are included in one particular data file. In sending files as well as inreceiving files each message type has to be identified by using the correct data file name asspecified by Volkswagen/Audi. This rule covers the transmission of ODETTE/EDIFACTmessages as well! In other words, different message types may never be combined in onetransmission file. The file name is checked on receipt to determine whether it is a valid filename. VW/Audi's internal processing of messages is controlled by file names. For thisreason, the responsible party in Volkswagen/Audi has to be informed of any changes inregard to message identification, for example version changes.

The EDI data file names in Volkswagen/Audi reflect a specific structure. The data file nameconsists of three qualifiers, all separated by a full stop:

Dsk.sidsid.aaaaaa

Explanations:

D identifier "D" = data file (an1) sk identifier information system (an2) .sid identifier station ID of the sending party

(an3) . sid identifier for the station ID of the final

receiving party (an3).Final receiver (see also section'Addressing/Routingin Volkswagen Group)

. aaaaaa qualifier as defined by party responsible inVW/Audi for aContact at VW/Audi fixed identifier

(e.g. name der procedure)

Example:DBE.R11Z01.B3200B (Delivery Instruction)

Top




3.1.2. The EDIFACT / ODETTE service segments in Volkswagen/Audi

Volkswagen/Audi use the standard separator symbols. The segment UNA is therefore notsent and must also not be sent in the files transmitted by the EDI partner.

Service segments and service segments sequence according to VDA recommendation 4900- EDIFACT service segments in ODETTEVW supplier

Level Seg- Ver- M/ Re- Data definition0 1 2 3 4 ment sion C peat

0 UNA C 1 Separator segment (is not sent and must not betransmitted by the supplier!)

0 UNB 1 M 1 Transmission header (once per transmission) 1st segmentin any transmission

1 UNG C 1 Header segment message group (never to be transmittedor processed)

2 UNH M 1 Message header segment (once per message)X Message data (example: DELINS)

2 UNT M 1 Message trailer (once per message)1 UNE C 1 Trailer segment message group (never to be transmitted or

processed)0 UNZ 1 M 1 Message data - trailer segment (once per transmission)

last segment in any transmission

Service segment definition - VW/Audi to partner

Definition of segment UNBTransmission header segment

tag data element lgth M/C description0001 identifier a4 M "UNOA"0002 version number n1 M "2"0004 sender identification a35 M ODETTE-ID of the transmitting IVZ at

Volkswagen/Audi, see also section'Addressing/ Routing in Volkswagen Group'Example: "O0013000001VW€€€€€€R11"

0010 receiver identification a35 M ODETTE-ID of the partner or as defined by thepartner (in the test fileDDF.R11sid.TESTODT:"O0013VWSENDETESTR11")

00070017 process date of message n6 M YYMMDD0019 Creation time of messagen4 M hhmm0020 reference number a14 M transmission reference number as assigned

by Volkswagen/AudiTop




3.1.3. Delivery Instruction

Volkswagen and Audi transmit the Delivery Instruction in VDA 4905 in VDA format andalternatively in the format of the ODETTE message DELINS = VDA 4905-2 and in theEDIFACT format DELFOR.

3.1.3.1. VDA Delivery Instruction 4905/1

VDA 4905 is used by Volkswagen either as• standard delivery instruction with cumulative receipts• delivery preview with cumulative requirements in the JiT process.

Rules and regulations for implementation of VDA 4905/1 are documented in a specific guide.Please find it at our EDI Web Site.

Additional explanations on formats and definitions relating to other data elements in thedelivery instruction are documented in the data catalogue and in the general datadescriptions attached thereto.

Top

3.1.3.2. Delivery Instruction VDA 4905-2 (ODETTE DELINS)

Volkswagen and Audi are transmitting alternatively to the delivery instruction according VDA4905/1 the ODETTE format DELINS = VDA 4905/2.

Rules and regulations

All Delivery Instructions VDA 4905/2 which are issued on behalf of plants of the marqueVolkswagen, including VW Brussels and VW Sachsen, will be transmitted from IVZWolfsburg (station ID R11), and those issued on behalf of Audi plants will be transmittedfrom IVZ Ingolstadt (station ID R21).

DUC.R11sid.aaaaaa (IVZ Wolfsburg, Delivery Instruction VDA 4905-2 / DELINS),DUC.R21sid.C5048A (Audi, Delivery Instruction VDA 4905-2 / DELINS),DUC.R26sid.DELINS02 (Audi-Györ, Delivery Instruction VDA 4905/2/DELINS)

whereby sid represents the variable for the station ID of the supplier and aaaaaa representsthe variable for the supplier name which is assigned by the responsible party in Volkswagenor when the exchange of the Delivery Instruction is to be started. The data file names fordelivery instructions may be differentiated by changing the last letter, for exampleDUC.R21sid.B5024A changed to DUC.R21sid.B5024B, if the data are to be sent to thesame computer centre at the supplier location - as defined by the station ID/ODETTE ID -but the files have to be separated by supplier code or supplier plant.

Volkswagen/Audi will assign a distinct delivery instruction number to each article number. Incompliance with the VDA recommendation, the identifier "ARD" is entered under deliveryinstruction number (1004) in the MID segment. The delivery instruction date (2007) and timewill not be transmitted with the MID segment!The delivery instruction number and the delivery instruction date will be transmittedin the ADI segment for each article number.

Segment and segment sequence in Delivery Instruction VDA 4905-2VW supplier




Level Seg- Ver- M/ Re-0 1 2 3 4 ment sion C peat

0 MID 03 M 1 message definition (once per transmission) 1st record inany transmission

0 SDT 03 M 1 supplier information (once per transmission) always followsMID

0 MDT 03 C 1 manufacturer data (not to be transmitted)0 BDT 03 M 1 customer data (once per transmission) always follows SDT0 ARI 03 C 1 Additional instruction data (not to be transmitted)

1 CSG 03 M R Recipient data (once per material receiving area) alwaysfollows BDT

2 ITA 03 C 1 invoice recipient (not to be transmitted)2 ARD 03 M R article data (once per article number) always follows CSG

may also follow ADI3 PDI 03 M 1 preceding delivery instruction (once per article number)

always follows ARD3 SAD 03 C 1 additional article data (once per article number) always

follows PDI3 FTX 03 C 1 text related to article number ( 3 times per article number)

may follow SAD3 DST 03 C 1 dispatch status (once per article number) may follow FTX,

SAD3 PDN 03 M R delivery note recorded last (3 times per article number)

may follow DST, PDN3 SID 03 C 1 purchase commitment (not to be transmitted)3 DEL 03 M R requirement status ( n times per article number) always

follows PDN may follow DEL, DST3 TCO 03 C 1 packing data ( n times per article number) may follow DEL,

TCO3 ADI 03 C 1 delivery instruction number (once per article number) may

follow DEL, TCO0 DLP 03 C 1 transport transfer agreement ( not to be transmitted )

1 FTX 03 C 1 text with general information ( not to be transmitted )

* Seg. DST and PDN are not sent for new parts. For each article number and supplier theyare sent for the first time after the first receipt of the items has been registered.

Seg. DEL

Identifier 2803: Arrival dateVolkswagen/Audi will transmit here the date of a delivery instruction. Volkswagen/Audi willtransmit here the date of a delivery instruction. In case a call-off quantity key (unequalblank) is shown in tag 7803 , the date will be transmitted equal "000000".

Data element tag forecast periodA forecast period may be transmitted alternatively to call-off date. However, the forecastperiod will never be transmitted in the same segment as the call-off date, but will always beincluded in a segment following DEL.

Data element tag call-off quantity keyVolkswagen/Audi will use call-off quantity keys as follows:

blank normal requirement3 back log4 immediate requirement




6 no requirementIf a call-off quantity key is transmitted, the call-off date will be transmitted equal "000000".




Example: ODETTE - Delivery Instruction VDA 4905-2 in Volkswagen/Audi

UNB+UNOA:1+O0013000001VW R11+ O09999000000000029R88OD-ID+960324:0943+00006'UNH+1+DELINS:3::OD'MID+ARD' < Delivery Instruction Number is not

used in the MID segment, but in theADI segment!!

SDT+543210'BDT+VW AG+CSG+12+20554'ARD+ EQC 3F3 003 44+:KGM+000001' < Note: Blanks are an integrate part of

the VW/Audi article number!PDI+000000006+940215'SAD+1+1252:SCHULEK: (0511) 432-3223+03'FTX+Technical change to: EQB 3C2 002 59:STO3ZF100RB 2,0 X 370'DST+960317+:187930'PDN+00032933:940317+13290'DEL+960324+31710::3' < 3=backlog, 4=immediate requirement

with date of transaction 24/03/96DEL+960412+45000' < delivery date 12/04/96DEL+::::96229626+45000'DEL+::::96279630+45000' < requirement period week 22 to 26 / 96DEL+960511+60000'DEL+::::96369439+38352'TCO+:VW0043++15000' < Data related to the packaging to be

usedTCO+:VW0044++60000'ADI+0000000007+960323' < Delivery instruction number and date

will be applied and transmitted witheach article number!

CSG+12+20720'ARD+ 311 911 444+:PCE+000001'PDI+..........................ADI+000000013+960323'UNT+70+1'UNZ+1+00006'

Top

3.1.3.3. Delivery instruction EDIFACT DELFOR

Volkswagen and Audi transmit the EDIFACT message DELFOR as an alternative to thedelivery instruction in format VDA 4905/1 and the ODETTE format DELINS following VDA4905/2. Like VDA 4905 DELFOR is used either as• standard delivery instruction with cumulative receipts• delivery preview with cumulative requirements in the JiT process.




Rules and regulations for implementation of EDIFACT DELFOR delivery instruction / previeware documented in a specific guide. Please find it at our EDI Web Site.

Top

3.1.4. Daily Call-off

Volkswagen and Audi transmit the Daily Call-off in the VDA 4915-1/2 format or inEDIFACT format DELFOR

3.1.4.1. Daily call-off VDA 4915

The daily call-off VDA 4915 is used either as• standard delivery instruction with cumulative receipts• delivery preview with cumulative requirements in the JiT process.


VDA 4915 is used for daily call-offs for plants of Volkswagen marque / VW CommercialVehicles from IVZ Wolfsburg (Station-ID = R11) includingVW, BrüsselVW, BratislavaVW-SachsenVW-AutoEuropa (from II/2000)Parts, plant identifier KE with receiving points 4 ... (Kassel) and 6.... (Ingolstadt).

VDA 4915 is used for delivery instructions for the Audi marque from the IVZ in Ingolstadt(Station-ID R21).The following data file names have to be used:

DUC.R11.sid.aaaaaa (IVZ Wolfsburg),DUC.R21.sid.B0278I (IVZ Ingolstadt, sent for the Ingolstadt plant),DUC.R22.sid.B0278N (IVZ Ingolstadt, sent for the Neckarsulm plant),DCU.R26sid.VDA4915 (IVZ Ingolstadt, sent for the Györ plant),

whereby sid represents the variable for the station ID of the supplier and aaaaaa representsthe variable for the supplier name, both of which having been assigned to you by thematerial follow-up analyst responsible at the time this EDI message was implemented.

Any changes to the daily call-off will be transmitted under a new transmission identification.There will be no daily call-off cancellations.

Record types and record type sequence for daily call-off data:

Rec. Ver- M/ Re- Data definitiontype sion C peat

551 02* M 1 header daily call-off (once per transmission) 1st record in any transmission* version 02 since 10/94

552 02 M 1 particular article data for the specific daily call-off (once per article number,plant customer) always follows 551 may also follow 554

553 01 M 1 daily call-off cut-off data (once per article number, plant customer) alwaysfollows 552




554 02 M R daily call-off data ( n times per article number, plant customer ) alwaysfollows 553 may also follow 554

555 01 K 1 Additional data daily call-off (once per article number, plant customer)always follows 554

556 01 C R packaging data ( not to be transmitted )557 01 C R text data ( not to be transmitted by Volkswagen)557 01 M 1 text data ( always transmitted by Audi, even if blank, once per

transmission ) always ahead of 559559 01/02 M trailer record to daily call-off ( once per transmission ) always follows 554

The following definitions refer to exceptions related to this message. Additional explanationsconcerning the structure and definition of other data elements in the daily call-off messageare identified in the data catalogue and in the general data descriptions which are attachedto it.

Record type 551Position 08: Date when the cumulative figure for receipts was zeroedVW/Audi transmit since the middle of October 1994 in location 40 the data element "Datewhen cumulative figure for receipts was zeroed". In accordance with the VDArecommendation, the record type 511 in version 02 (position 02) will now be transmitted.

Record type 552Position 10: Critical stock codeOnly Audi is using this information.

Position 11: Usage identifierOnly Audi is using this information.

Position 12: Daily call-off horizonOnly Volkswagen is using this information.

Position 13: Schedule identifierOnly Audi uses this field to transmit forecast data ( "Audi Vorschaudaten" ).

Position 16: Verbrauchstelle (place of use)Currently only used at Audi/Neckarsulm and Audi/Györ.

Record type 553Position 05-18: Dispatch data 1 - 3Up to 3 of the most recently registered delivery notes will be considered as long as they wereprocessed on the same day.

3.1.4.2. Daily Call Off EDIFACT DELFOR

Volkswagen and Audi are currently planning the introduction of the EDIFACT messageDELFOR as an alternative to the daily call off in format VDA 4915.

Top




3.1.5. Dispatch and transport data

Depending on the process, Volkswagen/Audi will accept dispatch and transport dataaccording to the Dispatch Advice VDA 4913-1/ 2/3. VDA 4913 may also be used fordeliveries to Skoda.In exceptional cases, suppliers who are unable to use VDA recommendations may transmitdispatch data to Volkswagen and Audi in Odette AVIEXP format, version 4.

3.1.5.1. Dispatch and transport data - Dispatch Advice VDA 4913


Depending on the plant receiving the material, the supplier has to decide whether themessages Dispatch Advice VDA 4913 are to be transmitted to the IVZ in Wolfsburg (stationID R11) or to the IVZ Ingolstadt (station ID R21). The following data file names have to beused:

DFC.sidR11.FC700A (IVZ Wolfsburg to reach VW plants)DFC.sidR11.FC700S (IVZ Wolfsburg to reach Skoda plants)DFC.sidR21.FC700A (IVZ Ingolstadt to reach the Ingolstadt plant)DFC.sidR21.FC700F (IVZ Ingolstadt to reach the Györ plant)DFC.sidR22.FC700A (IVZ Ingolstadt to reach the Neckarsulm plant),

whereby sid represents the variable for the station ID of the supplier. The IVZWolfsburg (R11) will accept the dispatch and transport data for all plants belonging tothe Volkswagen marque (= plant customer) as reflected in section 6.1.2. PlantIdentifier. The IVZ Ingolstadt (R21) is to be addressed when shipments are sent toplants of the Audi marque (Ingolstadt and Neckarsulm).

Cancellation of a complete EDI transmission will be achieved by repeating the transmission,using the same SLB number and setting all quantities to zero. The transmission identificationmay be assigned sequentially; Volkswagen/Audi will also accept the repetition of thetransmission identification which is to be cancelled.

Please, make sure that a separate record type 715 will be produced for each differentVolkswagen/Audi loading device code. To disregard this will always cause unbalancedloading device stocks.

Record types and record type sequence for Dispatch Advice VDA 4913dispatch advice and transport data Supplier - Volkswagen


711 02 M 1 header Dispatch Advice ( once per transmission ) 1st record in anytransmission

712 02 M 1 single data elements on transport ( once per transport ) always follows711 may follow 714, 715

713 02 M 1 single data elements on dispatch advice ( header ) always follows 712may follow 714, 715

714 02/03 M 1 article data on dispatch advice ( once per article ) always follows 713may follow 714, 715

718 02 C R production number data (only to be processed for Just-in-Timeprocedure with a daily dispatch summary)




716 02 C 1 Text data on itemAudi expects here the "Engineering change status"(currently not used by VW)

715 02/03 C R Packaging data(not used in Just-In-Time (cumulated delivery note)must follow 714,can follow 716 or 715

717 01 C 1 single package data (not to be processed if transmitted from supplier)719 02 M 1 trailer record dispatch and transport data ( once per transmission )

must follow 715, 714

The following definitions refer to exceptions related to this message. Additional explanationsconcerning the structure and definition of other messages as well are identified in the DataCatalogue and in the general data descriptions which are attached to it.

Record type 711Position 03: Customer number / data recipient numberThe customer number as agreed with Volkswagen/Audi must be used. The customernumber is not plant related. In case a copy of the Dispatch Advice VDA 4913 is also sentfrom the supplier to the freight forwarder, the Volkswagen/Audi customer number can beused to identify the data recipient. In this case, as well in the message to Volkswagen/Audias in the one to the freight forwarder, the freight forwarder ID must be transmitted in position09.

Position 04: Supplier number / data sender numberThe supplier number contains 5 characters or 6/7 characters including the plant index (7characters with preceding "/". The plant index defines the data sender. If the index is not "0"it must be agreed on with the person responsible for MAT data at Volkswagen / Audi (seelist of contacts). (See also chapter on VW/Audi-specific data items).When the freight forwarder processes the Dispatch Advice VDA 4913 during theconsolidation of shipments, the supplier number of the freight forwarder has to betransmitted. In this case the supplier number will be reflected in record type 713 of theDispatch Advice VDA 4913 instead.

Position 05-06: Transmission identification number old/newThe run identification number or transmission identification number respectively, has to beassigned consecutively, always starting with 00001, ending with 99999, then to start with00001 again.The original (old) transmission identification has to be reapplied when a transmission is to berepeated because the supplier has reasons to doubt that the file transfer was complete orwithout error.

Position 09: Carrier numberThe forwarder ID has to be transmitted as assigned by Volkswagen/Audi (see alsoattachment), if the Dispatch Advice VDA 4913 is also sent to the freight forwarder.

Record type 712Position 03: Unique shipment identification number (Sendungs-Ladungs-Bezugsnummer)The SLB number has to be marked clearly visible on the waybill. Should the paperdocuments Forwarding Order or Speditions-Auftrag VDA 4922 be used instead, the SLBnumber has to be shown in field 8 of the Forwarding Order.




Position 04: Plant supplierThe one-digit plant identifier/supplier identifier, as assigned by Volkswagen/Audi to thesupplier plant in question, has to be entered left-justified. (See also chapter on VW/Audi-specific data items).

Position 11: Freight forwarders EDI keyContrary to the identification suggested in the VDA recommendation, in the case of directshipments the identifier "D" has to be transmitted. The freight data required has to becompletely and correctly transmitted by the supplier.

Position 12: Number of packagesThe number of packages on the transport unit has to be transmitted.

Position 13: Transport-partner-number-of customerIf the shipment is sent through the freight consolidator, it is to be entered here the forwardernumber, adding the consolidation point index, as released by Volkswagen/Audi. Thisinformation identifies the consolidation point and must agree with field 10 in the forwardinginstruction/waybill. The supplier may request this information from the freight consolidator.

Position 15: Transport unit identificationDepending on the means of transportation (truck / rail way, position 14), in locations 1-12either the truck license number or the rail car identification respectively the swap-bodyidentification have to be recorded. In locations 14-25 the license number of any trailerattached to the truck would have to be stored.

Position 18 (in vers. 02: Position 17: Scheduled arrival dateThis date needs only be entered if the Dispatch Advice VDA 4913 is sent from the supplier tothe freight consolidator. The here scheduled arrival date must be identical with the call-offdate or arrival date as scheduled in the Delivery Instruction VDA 4905.

Record type 713Position 11: Plant customerThe two digits of the plant identifier (see attached data collection "receiving departments")are to be entered.

Position 15: Storage location customerThe storage location specifies the hall to which the shipment is delivered and covers anumber of receiving points. It may have been defined in agreement with the supplier or it willbe identified when transmitting the Delivery Instruction VDA 4905 or the Daily Call-off VDA4915. The storage location is additional information to the article number and not anidentifier.

Position 16: Supplier numberIf the Dispatch Advice VDA 4913 is sent to the freight consolidator to cover a consolidationshipment, the 6- or 7-digit supplier number, including the supplier plant identifier, is to betransmitted.

Position 17: Verbrauchstelle (place of use)Currently only used at Audi/Neckarsulm and Audi/Györ, transmitted in VDA 4905 / VDA4915.




Record type 714Position 06: Shipped quantity #1Note: Decimal fractions must be shown in the dispatch advice.

Pos. 08/09: Shipped quantity #2 / quantity unit #2These fields need only be filled in case the quantity shown in invoicing differs from thequantity actually shipped.

Position 14: charge numberThis field is only of interest if charges are supplied. Should the material number in ashipment be related to one charge only, the charge number should be attached to thematerial number (example #1, using material number 191 867 765 AL). Should severalcharges be related to the material number, an additional line item has to be produced foreach charge, showing the charge number and the charge quantity (example #2, usingmaterial number 357 201 021 Q). In this case the first digit of the sequential positionnumbers within one particular charge is to be incremented by 1, starting with 1.

record type material number Pos No. Quantitycharge number

Example #1: 714 191 867 765 AL 001 500 0001Example #2: 714 357 201 021 Q 001 500

714 357 201 021 Q 101 400 0001714 357 201 021 Q 201 100 0002

Position 21: Code for engineering changeCode G is to be entered for the first regular delivery of a changed part, thereafter code T isto be used. In both cases the engineering change status must be entered in SA 716 Pos. 03.

Record type 715Position 05: Number of packagesThe number of packages related to one material line item of the dispatch advice is limited to"999". Due to current restrictions in processing, this field must be limited to "99".Any auxiliary loading devices used, such as aluminium frames for example, must also belisted (without contents).

Position 06: Position number delivery noteMust be identical to the position number of the record type 714.

Position 07: Load quantityThe actual load quantity always relates to one loading device or type of packaging.

Pos. 08/09: Package number from / toDetailed instructions and examples are to be found in section 3.4.6. Instruction on packagedata.

Position 13: Package identificationNote: record type 715, position 13 (= location 125) is an extension to the Dispatch AdviceVDA 4913 which has been approved by VDA and is documented in Dispatch Advice VDA4913-3.Detailed instructions and examples are to be found in section "Rules regulating therepresentation of packages ..”.




Record type 716Position 3: Engineering change statusFor deliveries to Audi the engineering change status must be entered. At Volkswagen/Audithe engineering change status is indicated by the date of drawing change and the changenumber. It is announced by a drawing change report (paper).

Top

3.1.5.2. Dispatch Data ODETTE AVIEXP V4

Volkswagen and Audi receive the ODETTE format AVIEXP, Version 4 as an alternative todispatch data in format VDA 4913.


For shipments to Volkswagen the supplier addresses Odette AVIEXP to the IVZ inWolfsburg (Station-ID R11) irrespective of the VW destination plant. The following data filenames have to be used:

DFC.sidR11.FC700A (IVZ Wolfsburg to reach VW plants)DFC.sidR11.FC700S (IVZ Wolfsburg to reach Skoda plants)

whereby sid represents the variable for the station ID of the supplier. The IVZ Wolfsburg(R11) will accept the dispatch and transport data for all plants belonging to the Volkswagenmarque (= plant customer) as reflected in section Plant Identifier.

For shipments to Audi the supplier addresses Odette AVIEXP to the IVZ in Ingolstadt(Station-ID R21) irrespective of the Audi destination plant. The following data file nameshave to be used:

DUC.sidR21.AVIEXP (IVZ Ingolstadt for plant Ingolstadt),DUC.sidR22.AVIEXP (IVZ Ingolstadt for plant Neckarsulm),DUC.sidR26.AVIEXP (IVZ Ingolstadt for plant Györ, planned).

Cancellation of a complete EDI transmission will be achieved by repeating the transmission,using the same SLB number and setting all quantities to zero. The transmission identificationmay be assigned consecutively; Volkswagen/Audi will also accept the repetition of thetransmission identification which is to be cancelled.

The Odette AVIEXP, Version 4 implementation rules are given in a separate guide.

3.1.5.3. Dispatch and transport data - EDIFACT DESADV

Volkswagen and Audi are currently planning the introduction of the EDIFACT messageDESADV as an alternative to VDA 4913 and Odette AVIEXP V4.

Top




3.1.6. Consignment stock Information-/ Cumulated Delivery Note Data

In consignment stock and Just-in-Time processes Volkswagen sends goods receiptsregistered at VW in the form of a cumulated delivery note to suppliers in format VDA 4913.Alternatively EDIFACT Format RECADV is also used. Material receipt and stockconsolidation reports may currently only be sent in VDA format.

3.1.6.1. Consignment stock Information-/ Cumulated Delivery Note VDA 4913

Volkswagen uses the 4913-2/3 as well for Stock status and stock movement data accordingto Dispatch Advice VDA 4913-2/3 and

For Consignment stock information the following transaction codes (Verarbeitungsarten=VA) are used:

Acknowledgement of Material Receipt Transaction Code VA 30Stock Dispatch to Volkswagen Transaction Code VA 36Stock Consolidation Report Transaction Code VA 35

JiT Cumulated Delivery NoteVA 36 – Material Receipt Reports.

(see Volkswagen documentation "Processing of supplier parts in JiT deliveries of simple andmulti-variant assemblies")


Suppliers will receive the consignment stock status and stock movement data and as wellthe Cumulated Delivery Data (TSL) from the IVZ Wolfsburg (station ID R11). The data filename is:

DFR.R11sid.FR1900A (from IVZ Wolfsburg to reach VW plants)

whereby sid represents the variable for the station ID of the supplier.

The IVZ Wolfsburg (R11) transmits these data for all consignment stores and JiT Deliveriesassigned to plants of Volkswagen.

Record types and record type sequence will comply with the Dispatch Advice VDA 4913-2/3as followed: Record types and record type sequence will comply with the Dispatch AdviceVDA 4913-2/3 as followed:


711 02 M 1 header stock data ( once per transmission ) must be 1st recordin any transmission

712 02 M 1 data record for transport data follows 711713 02 M 1 Unique delivery note data elements

data record for the delivery note Consignment Store -Volkswagen/Audi (header data) follows 712 may follow 714,716

714 03 M 1 line item data of the delivery note ( once per delivery note lineitem ) follows 713 may follow 714, 716

718 02 C R vehicle control number data (for JiT cumulated delivery notedata only )

716 02 C 1 Text data related to article may follows 714 or 718




715 03 C R packaging data ( not to be transmitted )717 01 C 1 single package data ( not to be transmitted for the time being )719 02 M 1 trailer record dispatch and transport data ( once per

transmission ) may follow 716, 718 or 714

The following regulations refer to exceptions related to the consignment store process.Additional explanations concerning the structure and definition of other messages as well areidentified in the Data Catalogue and in the general data descriptions which are attached to it.

Record type 711

Position 03: Supplier number / data receiver numberThe Volkswagen/Audi supplier number will be transmitted as bilaterally agreed, either in 5-digit format without index or in 6-digit format including the index.

Position 04: Customer number / data sender numberThe customer number will be transmitted as bilaterally agreed.

Position 05-06: Transmission identification number old/newThe transmission identification, or run identification, has to be assigned consecutively,always starting with 00001, ending with 99999 and then starting with 00001 again. Theconsecutive transmission identification will be assigned independently of the transactioncode (VA). The original (old) transmission identification has to be reapplied when atransmission is to be repeated because the supplier has reasons to doubt that the filetransfer was complete or without error.

Position 10: Stock keeper indexMessages relating to consignment stores will always carry the stock keeper index "1".

Record type 712

Position 03: Unique shipment identification (SLB number)When transmitting the data for Stock Dispatch to Volkswagen according to VA 36, there willbe no transport data included, not even any mandatory data elements. The unique shipmentidentification number in the dispatch report is a control identifier used by VW internally. Thedelivery notes of one day are bundled under this number. The control code has the followingstructure:St. 1-2 Volkswagen plant identifierSt. 3-4 supplier code, default "00"St. 5-8 consecutive number.

There will be no unique shipment identification numbers transmitted for theAcknowledgement of Material Receipt - Transaction Code VA 30 or the Stock ConsolidationReport - Transaction Code VA 35.

Position 04: Plant supplierFor all processing types: Supplier index for the supplier plant. (See also chapter onVW/Audi-specific data items).




Record type 713

Position 03: Delivery note numberTransaction Code VA 30 - Acknowledgement of Material Receipt: Volkswagen will

transmit the original delivery note number as used by thesupplier when dispatching to the consignment stock.

VA 36 (Stock dispatch to VW): Volkswagen will transmit the dispatch number assignedfor delivery to VW, using one of the dispatch numbersdesignated for that purpose by the supplier. This delivery notenumber will be the basic reference during further processing.

Transaction Code VA 35 - Stock Consolidation Report: The field must be completed withzeros.

Position 04: Shipping dateTransaction Code VA 30 - Acknowledgement of Material Receipt: date of receipt inconsignment stock,Transaction Code VA 35 - Stock Consolidation Report: date of generating stock report,Transaction Code VA 36 : Stock Dispatch to Volkswagen: date of dispatch to Volkswagen.

Position 09: Transaction codeThe transaction codes VA "30", "35" or "36" will be transmitted.

Position 11: Plant customerThe 2-digit Volkswagen plant code will be transmitted (see also data annex "ReceivingDepartments").

Record type 714

Position 03: Article number customerIn case the material issues of one particular article number relate to several different originaldelivery notes from the supplier, for each such article number and - if applicable - chargenumber a record type 714 and 716 will be transmitted, separately for each original deliverynote number (Pos. 22).

Example:Record Type 713 new delivery note no. 600001Record Type 714 article number AKD 641 000 Quantity 600 origin desp.adv.

000401Record Type 714 article number AKD 473.000 Quantity 400 origin desp.adv.

000422Record Type 714 article number AKD 641.100 Quantity 200 charge 001 origin

desp.adv. 000423Record Type 714 article number AKD 641.100 Quantity 300 charge 002 origin

desp.adv. 000423

Position 06 / 08: Unit identifier / 2nd unit identifierVA 30: Cancellations will be identified by a minus symbol in the first position whentransmitted.




Record type 716

Position 03: Text 1 and text 2:

VA 35: Minimum and maximum stock levelVA 36 (Stock dispatch to VW): For an intermediately time, the original delivery note number -as it was used by the supplier when shipping to the consignment store - will be shown in thefirst eight positions of this field, in addition to field 22 of the record type 714 as well.

3.1.6.2. Consignment stock / Cumulated Delivery Note EDIFACT RECADV

In consignment stock and Just-in-Time processes Volkswagen sends goods receiptsregistered at VW in the form of a cumulated delivery note to suppliers also in the EDIFACTformat RECADV. The EDIFACT format must be used for all new JiT installations.The EDIFACT RECADV implementation rules are given in a separate guide.

Top

3.1.7. EDI Shipping List VDA 4912

Whenever the dispatch and transport data covering shipments to Volkswagen and Audi aresent by EDI, the supplier must use the EDI Shipping List instead of the Dispatch AdviceDocument DIN 4991. Volkswagen and Audi need just one single copy of the EDI shippinglist. In case shipments originate outside Germany, the sender has to assure that thisdocument complies with official requirements and he should also enquire whether additionalcopies have to be submitted to the local authorities.

If the EDI transmission should not have reached the material receiving system in time,Volkswagen/Audi material receiving will use the EDI shipping list to recapture the dispatchand transport data manually.

The structure of the EDI shipping list is defined in the VDA 4912 documentation. The samedata have to be shown as they are to be transmitted with the Dispatch Advice VDA 4913.This has been identified in the following example and also in the "Overview of DataStructure" which is an attachment to this paper.

Those partners who use the Dispatch Advice VDA 4913 to transmit the dispatch andtransport data may use the EDI shipping list to inform us of the stacked unit packrepresentation and the package serial numbers according to section 3.4.7. "Rules regulatingthe representation of packages in dispatch and transport data". However, the listing ofstacked unit pack representation and package serial numbers is not obligatory. The followingexamples correspond with section 3.4.7. as mentioned above.

When reflecting package serial numbers in the EDI shipping list, Volkswagen/Audi request adifferent representation than asked for in the VDA 4912 recommendation.

Additional information on loading devicesIn shipping a stacked unit pack, the carrier pallet is identified in a separate line by applying aspecific package serial number and also by showing the Volkswagen/Audi packaging codeand the package identifier. Additional auxiliary packaging, for instance unit load plate, frameetc., will each be identified by an additional line, but no package serial number will beapplied. Such additional lines may be placed anywhere within the particular stacked unitpack information but must follow the record type 715 which identifies the carrier pallet orcomparable packaging.




In the case of mixed shipments, for each article number an additional unit pack line with thepackage identifier "G" will be placed in front of the specific small load container listing.Each of these unit pack lines should carry the package serial number and the packagingcode of the carrier pallet as shown on the master transport label. The unit pack line goingwith the first article number carries the quantity "1". The unit pack lines going with thefollowing article numbers are redundant and have the quantity "0"; they are used to allocatethe small load containers to the specific stacked unit pack.

Position 32: Instead of showing the Volkswagen/Audi packaging code (customer),depending on the case in question, either "Beipack" , which means addedpackage, or the packaging code of the auxiliary loading device (see above) haveto be entered.

Position 33: Instead of the load quantity, text "X" (separator), the package identifier S, M orG, relating to the package serial numbers in this very line - has to be shown inlocation 57.The position heading should be marked "PSK" before load quantity "Füllmenge"(for package identifier - Packstückkennung).

Position 34: Instead of supplier package serial number the package serial number (location 76) or, in the case of several packages, thepackage serial numbers "from - to", have to be entered (locations 76 and 88). The"from - to" representation may be used only under the condition that all the articlenumbers, packaging codes and load quantities are identical.The position heading should be marked "PSNR from - PSNR to", with PSNRstanding for package serial number.

Position 40: Engineering change statusFor deliveries to Audi the engineering change status must be entered, as in SA716 Pos. 3.

It may be that the supplier's procedures are not sufficiently sophisticated enough to assignthe packaging serial numbers strictly consecutively when dispatching material of the samearticle number. In such a case the stacked unit pack representation and the packaging serialnumber information must be omitted on the dispatch documents, since otherwise the printvolume would be excessively high as numerous small load containers with identical articlenumbers were to be listed.

The following figures demonstrate the package identification on the EDI - shipping list.




----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8----+----9----+----0----+----1DFUE - WARENBEGLEITSCHEIN SENDUNGS_NR: 12345678 09.04.94 - 11.30 BLATT 01.01LIEFERANT -Werk: 5 EMPFAENGER -WERK KUNDE: 11 ABLADESTELLE: 801QC -Nr: 12345/0 -NUMMER: 123456 LAGERORT:CCS VOLKSWAGEN WERK WOLFSBURG VERBRAUCHSSTELLE:Postfach 123 POSTFACH VERSANDART 03 FRACHTFUEHRER: TRANSSPED12345 Kaiserslautern 38436 WOLFSBURG -NUMMER: 123456 SEND.-GEWICHT BR: 1450==============================================================================================================LS-NR SACHNUMMER KUNDE MENGE ME V/G BEZEICHNUNG DER LIEFERUNG BESTELL-NR-DATUM SACHNUMMER LIEFERANT ZUSATZDATEN LIEFERANT-POS PACKMITTEL -MENGE -NUMMER KUNDE PSK FUELMENGE PSNR von - PSNR bis KONSIGNATION==============================================================================================================nn123456 8A0 000 000 A 400 ST M STELLMOTOR S0000109.04.94 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT001 VP: 2 - 15155 S 150 004711001 - 004711002 VP: 1 -15155 S 100 004711003-------------------------------------------------------------------------------------------------------------- 8B0 310 004 F 100 ST M LUEFTER S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT002 VP: 1 - 210516 S 100 004713000-------------------------------------------------------------------------------------------------------------- 8A0 500 500 A 115 ST M PUMPE S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT003 VP: 1 - DB0011 M 0 004811130 VP: 1 - P01208 0 VP: 3 - 004318 S 30 004811221 - 004811223 VP: 1 - 004318 S 25 004811224-------------------------------------------------------------------------------------------------------------- 5A0 555 500 A 100 ST M FLANSCH S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT004 VP: 1 - DB0011 G 0 004711100 VP: 2 - 004318 S 20 004711221 - 004711222 VP: 2 - 004318 S 30 004711223 - 004711224 VP: 1 - P01208 0-------------------------------------------------------------------------------------------------------------- 8B0 100 200 60 ST M KRUEMMER S00001005 VP: 0 - DB0011 G 0 004711100 VP: 1 - 004318 S 40 004711225 VP: 1 - 004318 S 20 004711340-------------------------------------------------------------------------------------------------------------- 8C0 000 300F 80 ST M T-STUECK S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT006 VP: 0 - DB0011 G 0 004711100 VP: 2 - 004318 S 40 004711226 -004711227--------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------WE: MENGENPRÜFUNG: GUETEPRUEFUNG:

Figure 19: Package representation in the EDI Shipping List VDA 4912.for single loading devices (Pos 1.2)for stacked unit packs containing one part number (Pos 3)for mixed loads / stacked unit packs (Pos 4 - 6)

Top




3.1.8. Transport Information VDA 4921

Volkswagen/Audi expect to receive from the carrier/forwarding agent the EDI messageTransport Information VDA 4921.


Depending on whether the material receiving plant belongs to Volkswagen or to Audi, theforwarding agent will transmit the Transport Information VDA 4921 either to IVZ Wolfsburg(station ID R11) or to IVZ Ingolstadt (station ID R21). The following data file names have tobe used:

DFR.sid.R11.FR0300A (IVZ Wolfsburg for Volkswagen plants),DFR.sid.R21.FR640I (IVZ Ingolstadt for Audi Ingolstadt plant),DFR.sid.R22.FR640N (IVZ Ingolstadt for Audi Neckarsulm plant),DFR.sid.R22.FR640G (IVZ Ingolstadt for Audi Györ plant, planned),

whereby sid represents the variable for the station ID of the forwarding agent. The IVZWolfsburg (R11) accepts the delivery data for plants working for the Volkswagen Marqueaccording to the following section 6.1.2. Plant identifiers.The IVZ Ingolstadt has to be addressed for all shipments to plants of the Audi Marque(Ingolstadt, Neckarsulm and Györ).

Record types and record type sequence when delivery data are transmitted from theforwarding agent to Volkswagen:


751 01 M 1 header delivery data ( once per transmission ) must be 1strecord in any transmission

752 01 M 1 transport unit identification ( once per transport unit ) mustfollow 751 may follow 755

753 01 M 1 transport information ( once per transport unit ) must follow752 must not follow 753, 754, 755

754 01 M 1 forwarder supplement record ( once per unique shipmentidentification number - SLB ) must follow 753 may follow755

755 01 M R dispatch advice register ( once per unique shipmentidentification number - SLB ) must follow 754 may follow 755

759 01 M 1 trailer record delivery data ( once per transmission ) mustfollow 755

The following definitions refer to exceptions related to this message. Additional explanationsconcerning the structure and definition of other messages as well are identified in the DataCatalogue and in the general data descriptions which are attached to it.

Record type 751Position 03: Data recipient numberThe customer number as agreed with Volkswagen/Audi must be used. The customernumber is not plant related.




Position 04: Data sender numberThe "supplier number" of the forwarding agent has to be transmitted with 6 digits, includingthe identifier.

Position 05-06: Transmission identification number old/newThe run identification number or transmission identification number respectively, has to beassigned consecutively, always starting with 00001, ending with 99999, then to start with00001 again.

Record type 752

Position 03: Transport unit codeDiverging from VDA recommendations the following identifiers are to be used:21 standard truck with or without trailer22 tractor trailer23 high cube truck with or without trailer24 high cube tractor trailer25 low boy for heavy loads26 passenger car27 van28 van with trailer29 trailer on flat car

Position 04: Transport unit identificationDepending on the type of transport unit identified under position 03, the first 12 alphanumericof the truck license number, the rail car number or the trailer on flat car number (identifier 29)respectively have to be entered. From location 14 on, the license number of the trailer has tobe entered if applicable.

Position 07: Waybill correction codeIf code "L" (cancellation) is received, Volkswagen/Audi will cancel all data received under thiswaybill number (position 05) and cease processing following records. To facilitate changes,the corrected information has to be retransmitted.

Record type 753

This record will be transmitted without any information in positions 03 to 07.

Position 08: Information correction codeSince changes may not to be effected at the level of record type 753, this position mustalways be filled with blanks.

Record type 754

Position 03: Supplier numberThe supplier number has to be drawn from record type 711 in Dispatch Advice VDA 4913or, in those cases where the forwarding agent consolidates shipments, from record type 713,position 16.

Position 08: Shipment gross weightThis information has to be drawn from the waybill.




Position 10: Number of packagesThe number of packages belonging to the particular supplier on the transport unit has to betransmitted. The field is to be filled from the VDA 4913, SA 712 and should be altered by thecarrier manually if necessary.

Position 12: Plant supplierThe one-digit supplier identifier or plant identifier as allocated by Volkswagen/Audi to thedispatching supplier plant must be drawn from position 04 in record type 712 of the DispatchAdvice VDA 4913 and is to be entered left-justified. (See also chapter on VW/Audi-specificdata items).

Top

3.1.9. Transport Label VDA 4902-3/4 and 4902-2

Principles

The VW/Audi transport label is to be applied to all loading devices and packaging used whenshipping production material to Volkswagen/Audi.

The VDA recommendations 4902-3/4 are based on the recommendations issued for theODETTE Transport Label. When implementing the transport label the VDARecommendation 4902-3/4 must be available! The following instructions refer toVolkswagen/Audi specific data definitions within the framework of the VDA Recommendation4902-3/4, content and structure of the transport label do comply with the definitions of thisVDA recommendation. Both, the directives of the VDA recommendation regarding the sizeand physical quality of the transport label, and the technical directives regarding the barcoding must definitely be obeyed. In order to assure optimal bar code scanning, we suggestto provide for laser print quality as bar codes are affixed to the transport labels.

The size of the printed area is comparable to DIN A5 paper size. If deemed necessary, theactual size of the paper form may be larger.

Whenever Small Load Container Sets (KLT System VDA 4500) are employed the VDArecommended transport label for small load containers (KLT Label VDA 4902-3/4) must beused.

Positioning of the transport label

• The Volkswagen/Audi transport label must be sufficiently durable and be fastened topackaging in such a way that automatic bar code scanning and visual recognition are notthe least impeded.

• Before fastening the transport labels it must be assured that previously attached labels

have been completely removed first. Disregard for such preventive action will definitelycause falsification of information carried on the transport label, especially in automaticscanning.

• All Volkswagen/Audi loading devices and packaging provide for defined areas or label

holders where the transport labels are to be affixed. The level, horizontal attachment ofthe transport label in the defined location guarantees unimpeded recognising andautomatic scanning of the information. Straps used to support packaging should nevercover or run underneath the master transport label.

• Bar codes must never be obstructed by stickers!




• If in exceptional cases loading devices are used which do not comply with the official

Volkswagen/Audi loading device system, the transport label should be placed horizontallyalong the upper edge on one side.

Particulars related to the KLT Transport Label

The contents of the KLT transport label are identical with those of the ODETTE - DIN A5 -Transport Label VDA 4902-3/4. Both transport labels may be run alternatively on the printerwithout changing the paper. In printing, the processing may follow these suggestions:

The transport label for small load containers (KLT Label VDA 4902-3/4) measures 7.4 cm x21.00 cm which equals the size of the DIN A5 label after it has been folded once. Becauseof this, the KLT Label fits exactly into the label holder of the small load container. The labelshould be slid into the holder and secured against loss by applying a sticker, for example.Transport labels must never be glued to the label holder.

- Print out of two KLT transport labels to fill a print area comparable to a DIN A5 paper size.The labels have to be cut to measure 7.4 cm in height each.

- Print out of only one label on the upper half of a print area comparable to a DIN A5 papersize, the lower half remains empty. The paper will be folded to measure 7.4 cm in height.The low half is left empty.

- Print out of a KLT transport label according to Volkswagen/Audi requirements on theupper half of a print area comparable to a DIN A5 paper size and folding of the paper tomeasure 7.4 cm in height. Because of space limitations it may not be possible to showthe additional supplier article number in field 11 on the KLT transport label as it may bedone on the DIN A5 transport label. For that reason the lower half of the print areacomparable to a DIN A5 paper size may be used by the supplier to print his own dataneeded in internal processing, such as the additional supplier article number in field 11 forexample. Instead, Volkswagen and Audi do expect to have the packaging code shown infield 11 when the material arrives. In dispatching the material, the transport label thereforehas to be placed in the label holder in such a way that this information will be visible asrequested by Volkswagen/Audi.

The following small load containers have to be identified by a KLT transport label:

003214004314 004317 004321 (004328, DIN A5 is possible alternative)006414 006417 006421 (006428, DIN A5 is possible alternative)

Automatic registration is being introduced at VW and Audi according to animplementation plan based on specific receiving points At and VW Emden transportlabels are registered automatically

The VDA transport label must also be used for newly introduced parts if the supplier'sdispatch system can generate it. If this transport label cannot be generate a transport labelwith equivalent form and layout to VDA must be used.The following two figures give an example of each, the Volkswagen/Audi transport label andthe KLT Transport Label VDA 4902-3/4 for small load containers.




(2)

Ab

lad

este

lle -

Lag

ero

rt (

1) W

aren

emp

fän

ger

0151

55

(3)

Lie

fers

chei

n -

Nr.

(N

)

1234

56C

CS

MA

W/3

, 123

45 K

aise

rsla

ute

rn(5

) G

ewic

ht

net

to

376

(8)

Sac

h-N

r. K

un

de

(P)

3A0

867

212

AH

DN

X

(9)

Fü

llmen

ge

(Q)

T-V

erkl

.B4

HT

RE

CL

Sch

war

z(1

1.2)

Pac

kmit

tel-

Nr.

Ku

nd

e (B

)

(12

) L

iefe

ran

ten

-Nr.

(V

) 18

749/

2

(13)

Ver

san

d-D

atu

m

D 9

4.02

.21

(15

) P

acks

tück

-Nr.

(G

) G

1234

5678

9(1

6) C

har

gen

-Nr.

(H

)

(4)

Lie

fera

nte

nan

sch

rift

(K

urz

nam

e, W

erk,

PL

Z, O

rt)

(10)

Ben

enn

un

g

(14)

Än

der

un

gss

tan

d K

on

stru

ktio

n

(6)

Gew

ich

t b

rutt

o(7

) A

nza

hl P

acks

tück

e

War

enan

hän

ger

VD

A 4

902,

Ver

sio

n 3

CC

S, P

ost

fach

123

, 123

45 K

aise

rsla

ute

rnVo

lksw

agen

W

erk

Wo

lfsb

urg

10

1QC 40

330

KA

M3A

0042

1234

5678

16

3843

6

Figure 20: Volkswagen/Audi Transport Label - based on VDA 4902-3/4




21cm

7,4 cm

(2) A

bla

des

telle

- L

ager

ort

(1)

War

enem

pfän

ger

0064

14

(3)

Lie

fers

chei

n -

Nr.

(N

)

1234

56

(8)

Sac

h-N

r. K

unde

(P

) 3A

0 86

7 21

2 A

H D

NX

(9) F

üllm

enge

(Q)

16

EL

EK

TR

: ST

EU

ER

GE

RÄ

T(1

1.2)

Pac

kmitt

el-N

r. K

unde

(B)

(12)

Lie

fera

nten

-Nr.

(V)

1874

9/2

(13)

Ver

sand

-Dat

um

D 9

4.02

.21

(15)

Pac

kstü

ck-N

r. (S

) S

1234

5678

9(1

6) C

harg

en-N

r. (H

)

(10)

Ben

ennu

ng

(14)

Änd

erun

gsst

and

Kon

stru

ktio

n

Vo

lksw

agen

W

erk

Em

den

501A

B

KA

M3A

0042

1234

567

2670

3

Figure 21: Volkswagen/Audi Transport Label for Small Load Containers - based onVDA 4902-4




The following information enhances the instructions given in the VDA Recommendation4902-3/4. The actual data and the structure of the data fields on the transport label have tobe drawn from the delivery instructions or the daily call-offs; this, of course, does not apply todata which are to be processed or to be added by the supplier. The information printed onthe transport label must be identical to corresponding data in the Dispatch Advice VDA 4913,in the Delivery Note or in the Shipping List VDA 4912.

The bar code identifiers for the individual data fields - as defined in VDA 4902-3/4 and inthe data field definitions following below - are to be represented in bar code format aswell.

Instead of the font Helvetica Bold, a similar font may also be used e.g. Arial, Univers.

(1) Material receiverThe receiving Volkswagen/Audi plant has to be identified as it is stored in the deliveryinstruction.

(2) Receiving point – storage location – place of use 5 character (+ 7 characters (+ 14characters))The material receiving location is to be stored identically to the entries in record type 512 ofthe delivery instruction and record type 713, without separating hyphen. If appropriate, thestorage location (7 alphanumerical) must also be identified, either as previously announcedor as transmitted with the delivery instructions.In dispatching to the Audi plant Neckarsulm, the actual location of assembly has to be addedto the article number if so indicated in the transmission of the daily call-off. As indicated inthe following example, the font size has to be adjusted (2 x 7 mm) when the actual locationof assembly is to be printed as well.

( 2 ) A b l a d e s t e l l e

- L a g e r o r t 6 0 1 Q C M S U 4 3 / 2

0 1 A 3 - 4 B 0 0 4

A b l a d e s t e l l e L a g e r o r t

V e r b r a u c h s s t e l l e

Figure 22a: Example for the User Unit Representation on the Transport Label VDA4902-3/4 (A5), reflecting the actual size

( 2 ) A b l a d e s t e l l e - L a g e r o r t

6 0 1 Q C M S U 4 3 / 2 0 1 A 3 - 4 B 0 0 4

A b l a d e s t e l l e L a g e r o r t

V e r b r a u c h s s t e l l e

Figure 22b: Example for the User Unit Representation on the VDA-KLT TransportLabel VDA 4902-4 for Small Load Containers, reflecting actual size




If test or trial parts are to be shipped, the special store or storage location has to be shownas indicated by the logistics department of the receiving plant or as mutually agreed with therespective partner at Volkswagen/Audi.

(3) Delivery note number(bar code identifier N )

The delivery not number is to be indicated for mixed loads and on the master transport label.Containers within a stacked unit pack cannot and must not appear on more than one deliverynote.If material is dispatched through an EDL, the EDL assigns a new delivery note number to theparticular shipment before transmitting the Dispatch Advice VDA 4913 to Volkswagen/Audi.However, since the EDL does not prepare a new Transport Label VDA 4902-3/4, the deliverynote number on the label, which was originally applied by the supplier, and the delivery notenumber in the Dispatch Advice VDA 4913 from EDL to Volkswagen/Audi will differ.

(7) Number of packagesThe data have to be shown as follows:S- packages not containing small load containers (identifier "S" ahead of the package

serial number in field 15 of the master transport label): the number of packages withidentical article number has to be shown,

M packages (stacked unit packs) combining small load containers with identical articlenumbers (identifier "M" in front of the package serial number in field 15 of the mastertransport label): the number of packages (stacked unit packs) with identical articlenumber has to be shown,

G packages (stacked unit packs) combining small load containers with different articlenumbers ( identifier "G" in front of package serial number in field 15 and"Mischsendung", which means mixed shipment, in field 8 of the master transport label):the number of packages combined in the stacked unit pack (carrier pallet).

(8) Article number - customer (19 characters)(bar code identifier P)

The part number has to be entered left justified and as transmitted in the delivery instruction.The Volkswagen/Audi article number (part number) must be represented here in "printformat", just like in all other messages which are to be sent to Volkswagen/Audi. Blanksmust be reflected in the bar code as they are part of the article number. Leading blanksshould not, following blanks need not be reflected in the bar coded article number.In the case of mixed shipments (the stacked unit pack combines small load containerscarrying various different article numbers) the word "mixed shipment" has to be printed onthe master transport label which identifies the carrier pallet. Also, in field 15, the packageserial number and the identifier "G" has to be shown in bar code.

(9) Load quantity( bar code identifier Q )

(11) Package serial number 7 or 7 charactersbar code identifier: B)

The packaging code (as identified in record type 715, package code customer) has to beshown in accordance with the current Volkswagen/Audi Packaging Instruction. If packagingdata are to be changed, we will inform by mailing a packaging instruction and by reflectingthe change in the Delivery Instruction VDA 4905 as well. A particular packing instruction mayoffer several choices of packaging. Whenever you receive new packaging instructions youshould have your packaging master file updated immediately.




According to the ODETTE / VDA recommendation this field may also reflect the supplierarticle number (Identifier 30S). Suppliers may wish to show their own article number - not barcoded but in plain print - on the transport label to facilitate the dispatch management. Theycan do so by either placing this number right after the Volkswagen/Audi packaging code indata field 11, or by placing it underneath the bar coding as shown in the example. In thiscase fonts with a height of 5 mm may be used in data field 11. In front of the supplier articlenumber the identification "Sach-Nr. Lieferant" is to be shown. The supplier article number isto be prefixed "Sach-Nr. Lieferant". Should this procedure not satisfy your requirementssufficiently, a different solution should be discussed with the logistic departments inVolkswagen/Audi prior to implementation.

Figure 23a: Example for the use of field 11 on the Transport Label VDA 4902-3/4(A5), reflecting the actual size

006414(11.2) Packmittel-Nr. Kunde (B)

(11.1) Sachnummer Lieferant 1234567

006414(11.2) Packmittel-Nr. Kunde

(11.1) Sachnummer Lieferant (30S)

Figure 23b: Example for the Use of Data Field 11 on the VDA-KLT Transport Labelfor Small Load Containers, reflecting actual size

Only in shipping to an EDL (supplier material) the supplier article number may be enteredhere all by itself but it must be identified as such by adding "30S". When shipping dangerousgoods, the packaging code must be replaced by the appropriate code as shown in theGerman regulation "Verordnung über die Beförderung gefährlicher Stoffe", or "Directiveconcerning the Transport of Dangerous Goods".

(12) Supplier number (6 characters)( bar code identifier V )

The bar coded supplier number is to be entered left justified and must include the supplierplant identifier. The leading five digits have to comply with those of the supplier number inthe Dispatch Advise VDA 4913, record type 711, position 04, and the 6th digit (supplier plantidentifier) must comply with record type 712, position 04, of the same message. Leadingzeroes must be shown in normal print and in bar code as well. The normal print should showthe "/" symbol between the 5th and the 6th digit, to separate the index. The bar codedsupplier number may either contain the "/" symbol or omit it altogether.

(13) Shipping dateThe shipping date and the identifier "D" have to be entered. Only when shipping to an EDL(supplier material) the production date with the identifier "P" may be shown alternatively.

(11.2) Packmittel-Nr. Kunde (B)

(11.1) Sachnummer Lieferant 1001234267

015155




(14) Engineering change statusFor deliveries to Audi the engineering change status must be entered.

(15) Package serial number 9 digits( bar code identifier S, M, G )

The serial number as applied to packages is strictly numerical, will not be repeated within anannual period (uniqueness) and identifies a single package unambiguously. The packageserial number is reference to the dispatch and transport data in the Dispatch Advice VDA4913, and supports identification in case discrepancies have to be resolved. Suppliernumber, delivery note number and package serial number are the key data in (automated)material receiving. The supplier will apply the package serial number to just one particularpackage. In scanning the bar coded transport label, we use the package serial numbers tocheck on the completeness of the shipment. This is why the serial numbers must beidentified in the Dispatch advice VDA 4913 and in the Shipping List VDA 4912.

- For single packages which do not represent a stacked unit pack, the identifier "S" has tobe placed in front of the package serial number in this specific field of the transport label.

- In a stacked unit pack all small load containers will have a separate transport labelattached which has to carry the identifier "S".

- The master transport label for stacked unit packs where all small load containers carry thesame article number will be identified by "M" in front of the package serial number.

- The master transport label for stacked unit packs where the small load containers carryseveral different material numbers will be identified by "G" in front of the package serialnumber. The word "Mischsendung", which means "mixed shipment", has to be shown inplain print in field 8 and should not be bar coded.

- No transport label is needed for additional packaging devices

The identifier is represented in bar code; should the supplier consider this to be helpful inassigning transport labels to their respective containers, the identifier in front of the packageserial number may be shown in plain print.

The application of package identification has been detailed in section 3.4.7. Rulesregulating the representation of packages and examples are given there.

(16) Charge number( bar code identifier H )

The charge number has to be entered only when specified in our technical terms of delivery.Otherwise leave the field blank.

Top

3.1.10. Loading Device Data VDA 4927

Volkswagen and Audi transmit the EDI message Loading Device Data VDA 4927 accordingrelease 3 (Ausgabe 3) from February 1997.

The EDI message Loading Device Data VDA 4927 is used to exchange data betweenVolkswagen/Audi and the suppliers in support of the following functions:- Volkswagen/Audi transmit to the suppliers the monthly stock consolidation report,

showing for each separate account the stock status at the end of the month and all stockmovements since the previous reporting. All loading devices received from suppliers and ,also all empty loading devices returned to suppliers will be reflected. Delivery note date,dispatch Empties dispatch report / waybill) since last statement, sorted by booking date ofmovement




- VW/Audi expects to receive the call for empty loading devices from the supplier on anevent-driven basis,

- Volkswagen/Audi will transmit to the supplier a movement notice on returned emptyloading devices (empties) "Return of Empties Note".

IVZ Wolfsburg (R11) receives and transmits all loading device data relating to plants of theVolkswagen and Audi Marque according to the attachment EDI functions and contactpersons, here: Plant Identifier.

The container management messages the monthly stock consolidation report and, later on,the movement notices will be processed for every supplier plant and every containermanagement code and transmitted each with separate file name. The containermanagement code of Volkswagen/Audi is defined as followed (see attachment EDI functionsand contact persons, here:

Code 11 Plants Volkswagen,Code KE Service parts Kassel,Code QC CKD Wolfsburg,Code 21 Plants Audi.

The call for empty loading devices can be send with one file name. The file names are:

Monthly stock consolidation report:DUE.R11sid.VWKTOa (Stock consolidation report for container management code

11),DUE.R11sid.ETKTOa (Stock consolidation report for container management code

11),DUE.R11sid.CKKTOa (Stock consolidation report for container management code

QC),DUE.R11sid.AUKTOa (Stock consolidation report for container management code

21),

Movement notices (not implemented in the moment): Movement notices (not implemented inthe moment):

DUE.R11sid.VWBWGa (Movement notice for container management code 11),DUE.R11sid.ETBWGa (Movement notice for container management code KE),DUE.R11sid.CKBWGa (Movement notice for container management code QC),DUE.R11sid.AUBWGa (Movement notice for container management code 21),

Supplier call for empties:DUE.sidR11.LEERG (Call for empties for all codes and plants),

whereby sid represents the variable for the station ID of the supplier. "a" stands for thesupplier factory which maintains the stock accounts.

The files can be addressed and send to separate computer addresses per plant supplierplant code. For each supplier plant a destination address can be entered, to which the fileswill be sent. Even if the supplier has one central EDI connection, the data will be sent inseparate files for each supplier plant index and packaging device management code. Thefiles can be passed on within the supplier's system without pre-processing, if this isnecessary, e.g. to print them out.




Record types and sequence in the stock consolidation report VW / Audi - supplierand in the loading device movement notice VW / Audi - supplier


721 01 M 1 header Loading Device Data ( once per transmission )must be 1st record in any transmission

722 01 M 1 link container storage supplier - container storage Volkswagen/Audi (once per link, n-times per transmission )must follow 721may follow 725

723 01 M 1 loading device data ( once per packaging reference number/serialnumber and link ) must follow 722,may follow 723, 724, 725

724 03 K 1 transaction data ( once per line item, n-times per loading devicereference number; the record type 724 will be missing if there were notransactions)SA 724 is mandatory in the movement notice,may follow 723, 724, 725

725 01 K 1 text ( once per transaction )may follow 724

729 01 M 1 trailer record Loading Device Data ( once per transmission )may follow 723, 724, 725

The following definitions refer to exceptions related to this message. Structures anddefinition relating to several messages are identified in the data catalogue and in the generaldata descriptions which are attached.

Record type 721Position 03: Data recipient / supplier numberIf the supplier maintains a centralised EDI exchange, the supplier number will be transmittedshowing 5 digits (without identifier). Should the supplier maintain a decentralised EDIexchange, the supplier number has to be transmitted with 6 positions, including the index.

Position 04: Data sender no. / customer numberThe customer number as agreed with Volkswagen/Audi must be used. The customernumber is not plant related. In those cases where the supplier data base at Volkswagen/Audidoes not provide for a customer number, "VW/AUDI" will be shown instead.

Position 05-06: Transmission identification number old/newThe transmission identification number, or run identification number, will be assignedconsecutively, always starting with 00001, ending with 99999 and the starting with 00001again. Consecutive numbers for both, the stock consolidation report and the movementnotice are to be drawn from the one numbering cycle of a specific recipient.

Position 08: Transaction code / transmission purposeThe code "01" will be used for the stock consolidation report, the code "03" will be used formovement notices ((shipment of empty loading devices).

Record type 722Position 03: Supplier numberThe supplier number will be transmitted showing 5 digits.

Position 04: Supplier plant (location key)




The single-position plant identifier / supplier identifier as assigned by Volkswagen/Audi is tobe entered here left justified. It identifies the supplier plant where the loading device stockcontrol is maintained.

Position 05: Customer number / loading device stock codeThe two character loading device management code is used customer number (e.g. "11" forall Volkswagen production plants) (see attached list).

Position 06: Plant (location key) customerThe container accounts are indicated for each loading device management code (e.g. "11"for all Volkswagen production plants) as in position 5. The customer plant (location code) iscurrently not transmitted in record 722 . In record 724, position 20 in the movement data ofthe loading device stock consolidation report the plants sending and receiving (e.g. "15" forEmden) the loaded devices are given. This is also indicated in the movement notice.Record type 723Position 06-11:Stock status data will only be sent in the stock consolidation report but not in movementnotice.

Record type 724Position 03: Transaction codeThe following transaction codes will be used in the stock consolidation report for loadingdevices:

credits10 material receipt in Volkswagen/Audi (delivery note / EDI dispatch advice)30 transfer from supplier to other user50 correction54 cancellation70 inventory adjustmentVS Scrapped (Note: Code is in letters contrary to VDA recommendation 4927!)debits21 PV transfer21 transfer of empty loading devices (EDI movement notice)23 material return shipment (delivery note)31 receipt, resulting out of transfer from other supplier51 correction55 cancellation71 inventory adjustmentWE: Compensation provided (Note: Code is in letters contrary to VDA recommendation4927!)

New purchase (Note: Code is in letters contrary to VDA recommendation 4927!)In the loading device movement notice (shipment of empty loading devices) the identifier 21will be entered.

Position 04: Document numberThe last six alphanumeric positions of the document number as transmitted by the supplierwill be processed.

Position 08: Number of loading devicesThe number of loading devices included in a particular transaction.

Position 11: Freight consolidator number




The Volkswagen/Audi supplier number of the specific freight consolidator will be transmitted,the identifier is to be included.

Position 12: Document number referenceThe document number (position 04) which had been originally applied to the movementnotice which is now to be cancelled. This information will only be used with the movementnotice. Notice: Contrary to the VDA recommendation this field carries alphanumericinformation (Sa. Pos. 04, above).

Position 15-18: Reference dataThe original data of the movement notice to be cancelled are repeated here.

Position 20: Plant (location key) customerThe container accounts are indicated for each loading device management code (e.g. "11"for all Volkswagen production plants) as in record 722 position 5. Here (record 724, Pos. 20)the movement data for the loading device stock consolidation report contain the plantreceiving the loaded devices (e.g. "15" for Emden, according to 5.1.2. Plant Identifiers) andthe plant sending the empty devices (the latter is also sent in the movement notice).

Record types and record type sequence in the Call for Empty Loading Devices Supplier -Volkswagen


721 01 M 1 header record Loading Device Data ( once per transmission ) mustbe 1st record in any transmission

722 01 M 1 link between container storage at supplier and container storageVW/Audi (once per relation, n-times per transmission)must follow 721can follow 725

723 01 M 1 Loading device data (once per loading device type/container no. and relationfollows 722may follow 723, 724, 725

724 03 M 1 Transaction data (once per booking, n-times per packagingreference number )may follow 723, 724, 725

725 01 K 1 text ( once per transaction )may follow 724

729 01 M 1 trailer record loading device ( once per transmission )may follow 723, 724, 725

The following definitions refer to exceptions related to this message. Structures anddefinition relating to several messages are identified in the data catalogue and in the generaldata descriptions which are attached.

Record type 721Position 03: Customer number / data recipient no.The customer number as agreed with Volkswagen/Audi must be used. The customernumber is not plant related. In case no customer number has been agreed withVolkswagen/Audi, "VW/Audi" should be entered instead.




Position 04: Supplier number / data sender numberThe supplier number has to be transmitted with 5 alphanumeric positions if the suppliermaintains a centralised EDI exchange. Should the supplier maintain a decentralised EDIexchange, the supplier number has to be transmitted with 6 positions, including the index.

Position 05-06: Transmission identification number old/newThe transmission identification number, or run identification number, has to be assignedconsecutively, always starting with 00001, ending with 99999 and starting with 00001 again.

Position 08: Transaction code / transmission purposeThe identifier "09" has to be entered, identifying the suppliers call for empty loading devices.

Record type 722Position 03: Supplier numberThe supplier number must be transmitted with 5 alphanumeric positions.

Position 04: Supplier plant (location key)The single-position plant identifier / supplier identifier as assigned by Volkswagen/Audi is tobe entered here left justified. It identifies the supplier plant which placed the call. (See alsochapter on VW/Audi-specific data items).

Position 05: Customer number / loading device - stock codeIn order to manage the loading device movements, the 2 digits identifier (21 for all Audiplants for example) has to be transmitted, reflecting on the VW/Audi plant which receivesthe call for empty loading devices. (See also the table attached to this document).

Position 06: Plant (location key) customerThe location code customer is not used when calling for empty loading devices.

Record type 723Position 06-11:Stock status data will not be processed.

Position 12: Transaction data identifierThe transaction identifier "N" is to be transmitted.

Record type 724Position 03: Transaction codeThe code "16", which stands for the suppliers call for empty loading devices, is to beentered. An incorrect call for empty loading devices must be completely cancelled by usingthe code "55". To order the correct quantity a new record type 724 is to be transmitted.

Position 04: Document numberThe running document number of the call for empty loading devices has to be entered.

Position 07: Document dateThe date when the call for empty loading devices has been created is to be entered.

Position 08: Number of loading devicesThe number of loading devices which the supplier orders is to be entered.

Position 12: Document number referenceThe document number (position 04) has to be entered, which was originally applied to thecall for empty loading devices that is now to be cancelled.




Position 15-18: Reference dataThe data originally contained in the call for empty loading devices which is now to becancelled are to be repeated.

Position 19: Delivery dateHere the date of the scheduled arrival of empty loading devices has to be entered

Position 20: Plant (location key) customerThe location code customer is not used when calling for empty loading devices.

Top

3.1.11. Electronic Payment Advice VDA 4907

Volkswagen/Audi transmit the electronic message Payment Advice VDA 4907, version 1.The data file to be transmitted must have the following structure:

DKR.R11sid.T0311A (payment advice’s transmitted from Volkswagen AG),DKR.R21sid.T0311A (payment advice’s transmitted from Audi AG)

whereby sid represents the variable for the station ID of the supplier. The structure of dataelements used are identified in the data catalogue and in the general data descriptions whichare attached.

Record types and record type sequence


911 02 M 1 header record Payment Advice ( once per transmission )1st record in any transmission

912 02 M R data referring to paid invoices/documents ( x times pertransmission ) follows 911 may follow 912

913 02 M 1 trailer record Payment Advice ( once per transmission )follows 912 must be last record in any transmission

Top

3.1.12. Electronic Self-billing Invoice VDA 4908

Volkswagen and Audi are transmitting the Self-billing Invoice VDA 4908 either in version -1or in version -2 format.

Self-billing invoices issued by VW Sachsen and Sächsische Automobilbau GmbH will berouted from IVZ Sachsen (R27) through IVZ Wolfsburg (R11) to the suppliers. The issuingparty is identified by the mutually agreed customer number in record type 821, position 03.Self-billing invoices from VW Brüssel are in preparation and will be routed from IVZ Sachsen(R27) through IVZ Wolfsburg (R11) to the suppliers.

The data file names to be used are

DKR.R11sid.GSDFUE (self-billing invoices issued by Volkswagen AG),DKR.R21sid.GSDFUE (self-billing invoices issued by Audi AG),DKR,R27sid.GSDFUE (self-billing invoices issued by VW Sachsen/Sächsische

Automobilbau GmbH),




whereby sid represents the variable for the station ID of the supplier. The data will undergo aplausibility control before transmission; in the case of a discrepancy the self-billing invoicewill not be transmitted. Such data will be included in the next following self-billing invoice run.

The structure of data elements used are identified in the data catalogue and in the generaldata descriptions which are attached.

Record types and record type sequence used with the Self-billing Invoice


821 02 M 1 header record Self-billing Invoice ( once per transmission ) must be 1strecord in any transmission

822 02 M R single data elements of the self-billing invoice follows 821 may follow825,827 must not follow 822

823 02 M R single data elements of dispatch advice follows 822 may follow 824, 825,827 must not follow 823

824 02 M R line item/article data of dispatch advice follows 823 may follow 824, 825825 02 C R additions/subtractions per line item/article number may follow 824,825827 02 C 1 national data requirements may follow 824, 825 must follow once on each

823829 02 M 1 trailer record self-billing invoice ( once per transmission ) follows 824 or

825 or 827 must be last record in any transmission

Record types and record type sequence in the Balanced Correction Report (not yetimplemented).

821 02 M 1 header record Self-billing Invoice ( once per transmission ) must be 1strecord in any transmission

822 02 M R single data elements of the self-billing invoice follows 821 may follow 824,826, 827

823 02 M R single data elements of dispatch advice follows 822 may follow 826, 827824 02 M R line item/article data of dispatch advice follows 823 may follow 826825 02 C R additions/subtractions per line item/article number may follow 824, 825826 02 M R additions/subtractions per line item/article number follows 824 may follow

825827 02 C 1 national data requirements may follow 826829 02 M 1 trailer record self-billing invoice ( once per transmission ) follows 826 or

827 must be last record in any transmission

3.2. Code lists and general data items at Volkswagen/Audi

3.2.1. Code lists and identifier tables

VDA codes have been defined to support communication within the German automotiveindustry. The functional description of codes and identifiers used in messages is part of theVDA recommendations which are obtainable from the VDA.

ODETTE Codes (ODDC) do comply with the codes contained in the UN-Trade DataElements Directory (UN/TDED ISO 7372). The ODETTE Data Catalogue may be obtainedfrom the national ODETTE organisations, in Germany from VDA. ODETTE messages which




are implemented in Volkswagen/Audi comply with the VDA recommendations which weredeveloped to cover these messages. ODETTE code descriptions are part of the messagespecific VDA recommendations and therefore need not be obtained separately.

3.2.2. VW-specific message orientated data items

Delivery location (5 positions)When transmitting to Volkswagen/Audi the delivery location is to be transmitted in allmessages and documents as formatted in the Delivery Instruction and the daily call-off.If referring to the paper document Delivery Instruction VDA 4904, the delivery location maybe copied, but without separators: Example:

101-01 => 10101 (character 1: Plant, characters 2-3: Finance, characters 4-5 storagegroup)101/74 => 10174

Orders carrying a delivery location which is not clearly identifiable, perhaps because theorder was not issued in the form of a delivery instruction, must be cleared with theresponsible party at Volkswagen/Audi, see also section 6.4.

Arrival dateThe date when a shipment is to be available in the Volkswagen/Audi material receiving area.

Order number customer, deliveryThe dispatch and transport data must definitely include the order number as it isshown in the delivery instruction.The order number customer originates in purchasing. Depending on the particular case, itwill be restructured to fit the delivery instruction.

Order number customer, procurementThe order number customer is originally used in the annual request for quote procedure inprocurement. This number must not be used when transmitting dispatch and transport data.

Engineering change statusFor deliveries to Audi the engineering change status must be sent in the dispatch data andthe shipping documents. Quality certification requires that production material can be tracedusing quality-relevant data.At Volkswagen/Audi the engineering change status is indicated by the date of drawingchange and the change number. It is announced by a drawing change report (paper).

Customer numberThe customer number may be defined by the supplier and, if he so requests, be transmittedin the delivery instruction and in the daily call-off. Different customer numbers may be usedin working with both, Volkswagen and Audi, but not in working with separateVolkswagen/Audi plants.VW Sachsen and Sächsische Automobilbau GmbH, both have their own customer number.However, in the delivery instruction these plants, too, will carry the VW customer number.

Storage location: (7 positions)The storage location specifies the hall to which the shipment is delivered and covers anumber of receiving points. It is currently only used by Audi for certain applications and isprovided to the supplier in the VDA 4905/1 or VDA 4915. It must be sent back by the




supplier in dispatch information (VDA 4902, VDA 4912, VDA 4913). The storage location isadditional information to the article number and not an identifier.

Supplier numberVolkswagen/Audi transmit the supplier number showing 5 digits without identifier and 6 digitsif the plant identifier is included; the separator is to be omitted in this case. In transmissionsfrom supplier to Volkswagen/Audi the 5-character supplier number and the 1-character plantindex must be contained in the VDA 4913 in two separate data items. On the transport labelVDA 4902 the 7-character supplier number is entered in plain text in which character 6 is the"/" and character 7 is the 1-character plant index. The barcode for the supplier number onthe transport label has 6 characters (without "/") or 7 characters (with "/").Freight forwarders work with the 6-digit supplier number without the plant identifier.

Delivery note numberNumerical, with leading zeroesPresently, the delivery note number shows 6 digits in all messages related to financialfunctions. In the administrative procedure between EDL and suppliers a 8-digit delivery notenumber is used for the daily delivery note; the first two digits identify consecutively theshipments of one particular supplier. From the end of 1994 on, the allowed field length forthe dispatch number will be increased to 8 digits in record type 823, position 03, of the Self-billing Invoice VDA 4908, to accommodate the consecutive number of the daily delivery note.A comparable extension to 8 digits will not occur in the Payment Advice VDA 4907 beforethe middle of 1995.

Packaging code-customerThe packaging code will be reflected for new positions in a first information, in case ofchanges in the packaging instruction and in the delivery instruction, but always according tothe following example:

Examples:VW0001 not SK-V-7143VW0012 not 70-A-110671007255 not 7-v-7255010028 not 70-A-0100280110302 not 7-V-11030/2110656 not 70-A-110656FA0011 not FA-11.....

Article number customer (part number)The order message, the delivery instruction, the dispatch and transport data and all paperdocuments have to carry the article number in edited format, considering mandatory spaces.All article numbers always begin with a blank. The following examples are to demonstratethe numbering system:




.AKD.461.000 "." .=blank

.AKD.473.008.KT "." .=blank

.BBK.A00.117.OS.3VD "." .=blank

.N...010.020.3 "." .=blank

.N...900.161.09 "." .=blank

.SCE.100.020.K..ABB "." .=blank

.321.000.257.B "." .=blank

.333.201.021.Q "." .=blank

.357.201.021 "." .=blank

.357.201.021.AL "." .=blank

.191.867.765 A..4RD "." .=blank

.A....59.920.0 "." .=blank

Unique shipment identification number (Sendungs-Ladungs-Bezugsnummer)The unique shipment identification number is to be unambiguous and must not be repetitivewithin a calendar year.

Value-added tax amount - totalThe 2nd field should only be used if during the tax year the tax rate has changed, so that twotax amounts have to be distinguished.

Place of use (14 characters)For deliveries to the Audi plants Neckarsulm and Györ a place of use must be sent for somearticle numbers depending on the individual case. This is sent in the daily call of and deliveryinstruction and must be indicated in the dispatch data and on the transport label. The placeof use is the storage location assigned to a specific part. The place of use is given asadditional information to the part number and receiving point and is not an identifier.The place of use is currently not sent in DELINS (VDA 4905/2)!It is also not possible to sent the place of use in AVIEXP!

Plant customerThe 2-digit plant identifier is shown in delivery instructions and daily call-offs and has to beidentically and left justified reflected when transmitting data to Volkswagen/Audi. See alsodata attachment "Material receiving".

Plant supplierVolkswagen / Audi use the 5-character supplier numbers together with a 1-figure supplierindex / plant index. The master data for the supplier index are maintained by the accountspayable department (Kreditoren). Changes must be agreed with accounts payable(Kreditoren). The delivery instruction contains a combined index for all supplier plants. The aplant index specific to a certain part may be maintained by the material follow-up analyst ifrequired. Delivery instructions will then be grouped under this plant index and may be sent todifferent addresses. Any assignment of a plant index to a part must be agreed with theresponsible material follow-up analyst. The index of the delivering plant must always begiven in the dispatch data. Our material receiving systems checks whether the index sentis a valid index. Volkswagen/Audi also accept plant identifiers assigned by the suppliersprovided they can be translated to the code assigned by us in our material receiving system.These parallel identifiers must be agreed on with the person responsible for MAT data atVolkswagen / Audi (see list of contacts below). In all other aspects of the informationexchange with suppliers (container data, self-billing invoice) only supplier indices assignedby Volkswagen/Audi will be used.

Customer identifier (responsible party)




This identifier is made up of 4 characters: locations 1-2 contain the plant identifier andlocations 3-4 contain the identifier for the individual analyst.

3.2.3. Data catalogue for the data interchange with Volkswagen/Audi

Looking in the "Overview of data usage in the electronic data interchange withVolkswagen/Audi", you will find the data elements used in EDI messages whichVolkswagen/Audi have implemented already or which they will implement soon. The dataformats are reflected according to the VDA recommendations and also as they areprocessed in Volkswagen/Audi.

The electronic data interchange with Volkswagen/Audi is based on agreed data elementdefinitions reflected in VDA recommendations (Column 'Format VDA'). The actualprocessing of the data element in Volkswagen/Audi is shown in the column 'Format VW'.Data elements which are always numerical have been identified with "n" in front of the field-length specification. Should the column 'VW/Audi code' carry a "D", the chapter 'VW-specific message orientated data usage' will explain how to use the data element whendoing EDI with Volkswagen/Audi.

If a "V" is given then the description in the respective VDA recommendation is sufficient foruse of the data element with Volkswagen/Audi. A combination of these keys is well possible.

For data elements which are part of the ODETTE based messages with ISO 9735 syntax,the ODETTE formats are additionally shown with reference to the ODETTE Code Tables(ODDC) and the Trade Data Element Directory (UN/TDED-ISO 7372) where appropriate.

The use of the data element is indicated by referencing to the message specific record typeor segment. Where fields are hatched, the specific data must be entered when the recordtype is transmitted (mandatory data). If the data element is to be transmitted under certainconditions only, record type and segment will not be hatched. Any data elements which arepresently not processed in Volkswagen/Audi are identified with the symbol "-".

Important:Data elements which are presently not processed in Volkswagen/Audi may beactivated as soon as changed information requirements make this necessary. Wetherefore suggest, to provide for the processing of the full informational volume of aspecific VDA recommendation when planning your EDI system. Experience provesthat later adjustments are complicated and expensive!

Top




4. EDI Communications Equipment at Volkswagen/Audi

Note for internet users: The EDI data catalogue is a very large document. Please downloadthe entire document onto your computer.

Volkswagen/Audi, just as the European automotive industry and many other industrysectors, are using the modern ODETTE File Transfer Protocol (OFTP) as the standardtransmission procedure, which is based on the internationally available X.25 network (calledDatex-P by Telekom in Germany). It is identical to the File Transfer Protocol VDA 4914-2,recommended by the German Automotive Association (Verband der Automobilindustrie-VDA),. The protocol is open and in no way industry specific; it provides safe and controlleddata transmission which is free of interventions and transparent in its performance. TheOFTP may be used for the electronic data interchange of business data as well as for thetransfer of CAD and scanned image raster data.

The actual electronic data interchange (file transfer) with Volkswagen is to be routed throughthe information processing centre (IVZ) in Wolfsburg; file transfer with Audi is to be routedthrough the IVZ Ingolstadt. Transmission of data between you and SEAT or SKODA can behandled by the IVZ Wolfsburg. IVZ Wolfsburg functions as the clearing centre for the Group.You may all data exchange with the Group via the IVZ Wolfsburg with no extra costs. Fromthere the data are quickly sent automatically to the indicated recipient in the Group.

When exchanging data files electronically with Volkswagen/Audi the rule of including onlyone message type in any one data file must be observed. In sending files as well as inreceiving files each message type has to be identified by using the correct data file name asspecified by Volkswagen/Audi. This rule covers the transmission of ODETTE/EDIFACTmessages as well!

It is not permissible to combine several message types in a specific data file to betransferred because the data file names are used to control the internal processingprocedures for message types at Volkswagen/Audi.

Top

4.1. Network service

The standard transmission processes used at Volkswagen/Audi are the point-to-pointconnections ISDN/OFTP, ENX/OFTP and X.25/OFTP. Audi is no longer installing new X.25connections.

The standard processes support point-to-point connection, which is favoured by Volkswagenand Audi. VANS (Value Added Network Services) are only used in exceptional cases whenrequested by the partner; in such cases the communication takes place via a third party.

In the standard procedure the EDI partner sending the data makes the connection. Data tobe sent by Volkswagen/Audi are sent automatically, as soon as they are provided by therespective department. The partner's EDI system must be ready to receive at all times toensure smooth and prompt handling of EDI traffic. The point-to-point procedure where theconnection is made by the sender, is also supported by the X.25/OFTP and ISDN/OFTPtransmission processes.




Figure 25: EDI network service at Volkswagen and Audi

4.1.1. X.25 multi channel link (Datex-P)

The X.25 multi channel link, implemented by both EDI partners, represents our standardnetwork service. In Germany, where the Telekom has a considerable amount oftelecommunication authority, the X.25 multi channel link is also identified as the DATEX-P10H interface. Your choice of transmission speed depends largely on the data volume whichyou are likely to exchange with us or, possibly, with other EDI partners as well. Transmissionspeeds range from 2.400 to 64.000 bits/sec. The X.25 multi channel link will give you anoptimum of flexibility when used simultaneously for online connections. Audi is no longerinstalling new X.25 connections.

4.1.2. ISDN connection

For the electronic transfer of CAD/CAM data and scanned image raster data an ISDNconnection at the very least should be installed. An ISDN connection is also an effectivesolution for the transmission of business transaction data. The variable transmission costswhen using ISDN may less than a tenth of those when using Datex-P. Here, too, the OFTPis used as the file transfer protocol and the X.25 OFTP data flow is transparently routedthrough the ISDN network. Volkswagen/Audi facilitate the transformation from X.25 to ISDNby means of a separate hardware. However, there are software solutions available to servethis purpose, just requiring an ISDN plug-in card to be installed in the computer. You shouldturn to your EDI software partner for advice on this matter.

EDI Partner

OFTP -X25

ISDN

Datex-P /

Transaction data , CAD and image data,essential for large quantities of data

Volkswagen AUDI

OFTP -ISDN / X25 Transact. data

and CAD

Transact. data Transact. data

CAD and imagedata

ENX)

OFTP-TCP/IP

OFTP -X25or

OFTP -ISDN / X25

or

OFTP-TCP/IP

OFTPFile TransferMonitor RVS

VANS

Transact. data

VANS only in exceptional caseSpec. SW

oder

EDI Net Service

OFTPFile

TransferMonitor




4.1.3. ENX connection

Another facility for EDI transmission has been available since 1999. The TCP/IP-based ENX-Network (European Network Exchange) operated by Deutsche Telekom offers variabletransmission speeds between 64 kBit/s (dial-in connection) and 34 Mbit/s (dedicated line). Itthus allows transmission speeds which other types of connection cannot provide. The ENXnetwork also has very high availability and – unlike the other types of connection – it allowsvery secure automatic encryption of data during transmission.ENX is the connection preferred by Volkswagen for the EDI transmissions in the future.From mid-2000, a low-cost solution will be available from Deutsche Telekom to provide thebenefits of ENX for a low standing charge and connection time rate (similar to the costs ofan internet connection).

4.1.4. Value Added Network Services (VANS)

VANs are intermediary service providers. The VAN supports an interface betweenVolkswagen/Audi and the EDI partner by providing a mailbox for each of them. The VANconcept represents the very opposite to the point-to-point concept.

The introduction of a VAN service automatically reduces the transparency of thetransmission process. Volkswagen/Audi have no possibility to monitor the final messagetransfer to the partner. In the case of irregularities during the transfer process,Volkswagen/Audi can only accept responsibility for data transmissions between the VAN andVolkswagen/Audi. Any check with the VAN in case of irregularities has to be initiated by thepartner, irrespective of the direction of the data flow.

The introduction of VANs may result in unacceptable delay when transmitting messages withtight scheduling (daily call-off, dispatch and transport data).

In some European countries point-to-point transmission using standard file transfer methodsis not possible. The X.25 network service in these countries is either available atconsiderable costs only or is not available at all. In such cases the routing of informationthrough VAN's may be an acceptable solution. Volkswagen and Audi at this point in time doaccept the VAN service of IBM and General Electric EDI Express. To route informationthrough GE EDI Express, we need to know the mailbag address. The supplier has toarrange with GE for a Trading Partner Relationship (TPA), relating the mailbag address ofthe supplier to that of Volkswagen (OGEISVWEDIRELAYINT0001) or of Audi respectively.

The VAN service will only be used in its data transporting functionality. Volkswagen/Audi willtransfer ODETTE / EDIFACT messages in converted format, the partner will have toreconvert before processing. The same method applies vice versa to messages sent by thepartner.

Should suppliers intend to involve third parties (VANs) when actively exchangingelectronic data with Volkswagen/Audi, this has to be announced to Volkswagen/Audiin advance and in writing. Involvement of a VAN is subject to agreement fromVolkswagen/Audi.

4.1.5. Technical dependencies

The following table identifies the performance characteristics of the three majornetwork services in regard to point-to-point transmissions. It supports the partner




specific selection of the transmission method which is to be implemented in order toexchange electronic data with Volkswagen and/or Audi.

X.25 MULTICHANNEL LINK,(DATEX-P)

ISDN connection ENX connection

NETWORKLINK

Both partners use X.25multi channel link(DATEX-P 10H)

Both partners use ISDNlink

Both partners use ENX link

PARTNERPROFILE

Not recommended forCAD data

Only viable if an existingDatex-P (alreadyinstalled, e.g. for onlineapplications with lowtransmission volume) isto be used

Communicationscomputer to be set toreceive around the clock.

Essential for CADtransmissions andpreferable for businesstransaction data.Communications computerto be set to receive aroundthe clock.

Essential for CADtransmissions andpreferable for businesstransaction data.Communications computerto be set to receive aroundthe clock.

Data volume Only recommendable forlow data volumes.

Recommendable for alldata volumes.

Recommendable for alldata volumes.

Recommended for securetransmission.

MESSAGETYPES

May be used for allmessages

May be used for allmessages

May be used for allmessages, especiallymessages requiringencryption.




4.1.6. Costs

When using Telekom ISDN/OFTP or ENX/OFTP is more cost effective compared toX.25/OFTP irrespective of transmission volume and time of day. The Datex-P tariff isadvantageous for online applications with low transmission volumes. Datex P connectionsinstalled for online applications can also be used for EDI data transmission. We only acceptthe use of VANs abroad.

Top

4.2. EDI software for the partner

The most important provision for starting the electronic data exchange with Volkswagen/Audiis the availability of qualified EDI software. This includes file transfer software to handle theactual data transfer, converter software in case ODETTE and/or EDIFACT messages are tobe transmitted, which use the ISO 9735 syntax. Of course, qualified application software isalso required to prepare and to process EDI messages and to provide supportive functions,such as producing the bar coded transport labels. To handle the actual data transfer OFTPcompatible file transfer software is required, such as the VW-GEDAS product rvs forexample, which supports several hardware platforms. A complete overview of the OFTPproducts presently available may be obtained from VDA. Within the IVZ Wolfsburg, thegroup responsible for EDI techniques has tested communication software products. Besidesthe VW-GEDAS products, software packages offered by Auel, Actis, Datentechnik Mertens,Digital, Hüngsberg, Kasch, Profile, Rembold&Holzer, Seeburger and SchmittUnternehmensberatung are used to communicate with Volkswagen. OFTP software may beused equally well to transfer business data, CAD data and Image-Raster data. The followingtable identifies the software and hardware requirements to be considered when thesedifferent data types are to be transmitted under OFTP control.

X.25 MULTI CHANNELLINK

ISDN ENX

OFTP supporting file transfersoftware based on any hardwareplatform you are operating on

X.25 PC compatible plug-in cardor comparable facilitiesdepending on the implementedhardware

X.25 multi channel link (Datex-P)

OFTP supporting file transfersoftware based on any hard-ware platform you are opera-ting on

ISDN PC compatible plug-incard or comparable facilitiesdepending on theimplemented hardware

ISDN connection

OFTP supporting file transfersoftware based on any hardwareplatform you are operating on

Router with communication cardfor connection to ENX, installed byservice provider (currentlyDeutsche Telekom)

ENX connection

You also need a converter for ISO 9735 syntax when transmitting business transaction datain ODETTE or EDIFACT formats. Converters with this function are also available from yoursoftware provider.

To completely support the logistical business process, we recommend application softwarewhich is EDI orientated and compatible to VDA and ODETTE procedures, such as the use ofcumulative figures for example.




VolkswagenAUDI

Network Link

InformationSystems

Exchange of structured transaction data with externalpartnern on the basis of standards

EDI System

EDI-Converter

File Transfer-Software

EDI Partner

InformationSystems

EDI-Comp. Package

File Transfer-Software

VDAODETTE

EDIFACT

OFTPISDNX.25FTAM

Messagestandards

Mess-ages

Communicationstandards

Converterfunctionality

Applicationpack

LieferabrufFeinabruf

LieferscheinGutschrift

Figure 26: Complete EDI packages

Small and medium enterprises-SMEs are well advised to consider an economical approachto EDI by buying an all-in-one EDI software package. This should cover the full businessprocess cycle from delivery instruction to financial settlement and should be geared tohandle the data interchange with most of the automotive manufacturers. These systemsbenefit from their high process integrity while other in-house systems remain largelyunaffected. Good EDI packages allow relatively easy implementation of interfaces with in-house systems.

For suppliers with low data interchange volumes, Volkswagen and Audi recommend PC-based EDI software packages. Being adequately priced, this software will enable thesupplier to comply with all Volkswagen/Audi provisions for the efficient handling of thelogistical business process. This includes such information as delivery instruction, dally call-off, dispatch and transport data, EDI shipping list, forwarding order, ODETTE transportlabel/KLT transport label, reception of VDA 4913-2/3 at the external service provider-EDL/consignment store, self-billing invoice, reception of the monthly stock status report ofloading devices and of the movement notice on returned loading devices and, finally,sending the call for empty loading devices. The software package must use a data banksystem which ensures the integrity of the master data files. Data links to the in-housesystems should be easily implemented without need for further changes. Also, the softwareshould include a communication part (X.25/OFTP or ISDN/OFTP) and the converter func-tions needed to support EDI messages with ODETTE/EDIFAXT syntax (DELINS orAVIEXP).

It is feasible, of course, to work with the products of any other qualified software house.However, it should be made certain that the total business process is well supported in anintegrative manner. This means, for example, that the different EDI messages are to beinterrelated through a common data base and that they can easily interface with other in-house systems.




To exchange CAD data with us according to the implemented CAD data interchangestandard, you will need the VDAFS or the IGES/VDAIS processor in addition to the datatransmission software. To exchange image raster data requires on your side the facilities toscan, store and print drawings.

Top

4.3. Implementation of a data transmission link

The exchange of EDI messages with Volkswagen will be handled by the IVZ Wolfsburg, theexchange of messages with Audi will be handled by the IVZ Ingolstadt. This section identifiesthe various aspects you will have to consider when implementing an EDI link withVolkswagen/Audi. In order to realise this in a short period of time, you should task a softwaredistributor with the job who specialises in EDI. These companies will be in a position to offeryou professional help to master the following activities.

4.3.1. Application for an ODETTE code

For communication with Volkswagen/Audi, you need to have an organisation code orODETTE ID. Using the enclosed form, you may apply to the VDA to have such a codeassigned to you.

4.3.2. Application for a network connection

You have to apply to TELEKOM or to your national telecommunication service provider tobe linked to the network service you selected.

4.3.3. Application for a communication link

Germany's leading EDI software producers (gedas, Auel, Actis, Datentechnik Mertens,Debis, Hüngsberg, Kasch, Seeburger and Schmitt Unternehmensberatung) can install theconnection for communication with Volkswagen/Audi. In this process the configuration datafor the partner company are sent by EDI in a check block to the Contact partners EDITechnique at Volkswagen and Audi and entered in the Volkswagen/Audi EDI monitor. Thesesoftware providers will also make sure that the EDI parameters are entered in the partnercompany's communications system. Thereafter the software provider will always be theresponsible point of contact for the technical link with the IVZ Wolfsburg/Ingolstadt.

If you use EDI software from any other software house choose from the attached fax formsthe appropriate one. The fax / email forms are attached. Don't fax this form before the VDAhas informed you of your ODETTE ID, before Telekom or your national service providerhave established the network connection and before the EDI software has been successfullyinstalled.

As soon as you have sent off your Fax/Email application please phone the Contact partnersEDI Technique at Volkswagen. There you will receive the validated station ID for yourcompany/location. This station ID is used in Volkswagen to assure the unambiguousidentification for EDI communication within the Volkswagen Group; this means, it will also beneeded for the communication with Audi. The station ID is always part of the data file nameused for the electronic data interchange with Volkswagen/Audi.

4.3.4. Transmission test

Before the EDI transmission of operative data begins, the data path has to be put on trial.For this purpose Volkswagen and Audi offer what is called a "loop test". Without restriction in




regard to the contents, a data file (up to 10 KB) named "LOOPTEST" is to be sent to eitherthe IVZ Wolfsburg or the IVZ Ingolstadt. As soon as the data file arrives successfully atVolkswagen or Audi, it will be automatically returned to the sender. The successful loop testcauses the opening of the communication link at Volkswagen/Audi and the transmission ofoperative data can be started.

If in exceptional cases the loop test does not provide fully satisfactory results, Volkswagenand/or Audi are prepared to transmit test data files, using the following data file names: Thetest files transmitted by Volkswagen/Audi have the following file names:

Volkswagen: DDF.R11sid.TESTVDA and DDF.R11sid.TESTODTAudi: DDF.R21sid.TESTVDA and DDF.R21sid.TESTODT

In this case DDF represents the Volkswagen/Audi system identifier for the test procedure,R11 (R21) stands for the station ID of IVZ Wolfsburg (IVZ Ingolstadt), sid represents thevariable for the station ID which Volkswagen assigned to the partner and, finally, TESTVDAor TESTODT identify the test data file itself. The TESTVDA file is written in EBCDIC codeand contains fixed length records of 128 locations each; the stored data represent a dummyDelivery Instruction in VDA 4905 format. TESTODT is written in ASCII code and containsvariable length records (parameter FORMAT=TEXT in OFTP); the stored data represent adummy Delivery Instruction in ODETTE format (DELINS VDA 4905-2 ).

4.3.5. Operative processing

Once loop testing or transmission of test data has been successfully completed, the data linkwill be authorised for operative EDI processing by Volkswagen / Audi. In accordance with thenormal EDI procedure you will first receive the delivery instruction from Volkswagen/Audi.Please contact the assigned person at Volkswagen / Audi to commence operative EDIprocessing. Herr Bettin is the responsible contact for the Volkswagen delivery instruction,Herr Müller for the Audi delivery instruction.

The working times of theIVZ Wolfsburg are Monday, 6.00 to Saturday 14.00, and for theIVZ Ingolstadt the times are Monday 6:00 to Saturday 6:00.

In the case of technical problems regarding the transmission, the User Help Desk atVolkswagen or the EDI Operating (DFÜ Operating) at Audi are to be informed (seeattachment for contact addresses).

4.3.6. Network connections at Volkswagen/Audi - OFTP Parameters

Volkswagen/Audi will normally transmit data files containing VDA formats with fixed lengthrecords in EBCDIC format. It is also possible to transmit these files in ASCII format, but thishas to be arranged for by contacting the responsible party at Volkswagen/Audi. Files may besent to Volkswagen/Audi in EBCDIC or ASCII format. For files in ASCII format the file format"Text" must be used in OFTP. Files with variable length records in ODETTE/EDIFACTformat, DELINS for example, will always be transmitted in file format "Text".

The following examples show the definition of OFTP parameters for the Start FileIdentification (SFID) in VDA messages and ODETTE messages:




Identification of SFID Parameters with VDA formats (Example)

SFIDCMD H Command IdentifierSFIDDSN DBE.R11Z01.B3200 File data set NameSFIDRSV1 Reserved (9 Bytes, Blank)SFIDDATE 950306 Date (YYMMDD)SFIDTIME 084625 Time (HHMMSS)SFIDUSER User Field (9 Bytes, Blank)SFIDDEST 00013000023HELLA-KG File DestinationSFIDORIG O0013000001VW......R11 R11 File Origin (.=blank)SFIDFMT F File Format (F/VU/T)SFIDLREC 00128 Maximum Record sizeSFIDFSIZ 0000002 File Size in 1K unitsSFIDREST 000000000 Restart Position

Identification of SFID Parameters with ODETTE formats (Example)

SFIDCMD H Command IdentifierSFIDDSN BDBE.R11ZA2.VALEOD File data set NameSFIDRSV1 Reserved (9 Bytes, Blank)SFIDDATE 950307 Date (YYMMDD)SFIDTIME 113512 Time (HHMMSS)SFIDUSER User Field (9 Bytes, Blank)SFIDDEST 00941A588815330 File DestinationSFIDORIG O0013000001VW......R11 R11 File Origin (.=blank)SFIDFMT T File Format (F/VU/T)SFIDLREC 00076 Maximum Record sizeSFIDFSIZ 0000001 File Size in 1K unitsSFIDREST 000000000 Restart Position




The postal address codes for IVZ Volkswagen and Audi are as follows:

IVZ VW-Wolfsburg Audi-Ingolstadt

X.25-multi channellink

IVZ VW-Wolfsburg(O0013000001VW......R11)

Datex-P: 4-5536120028 or for X.25from abroad: 0-2624-5536120028

IVZ Audi-Ingolstadt(O0013000057AUDI-INGR21),for CAD and commercial dataDatex-P. 4-5841022140 or for X.25from abroad: 0-2624-5841022140

ISDN-CONNECTION

IVZ VW-Wolfsburg(O0013000001VW......R11)for CAD and commercial messages:+49-5361-9-79000

IVZ Audi-Ingolstadt(O0013000057AUDI-INGRSV),with new ISDN connections for CADand commercial data+49 841 493071

ISDN-CONNECTION

Audi-Ingolstadt FE computers(research and development)(O0013000057AUDI-INGR2A),with existing ISDN connections+49 841 425713+49 841 425714+49 841 4829083+49 841 4829084+49 841 471183

4.3.7. Addressing/routing in Volkswagen Group

The EDI partners of Volkswagen have the possibility to pass EDI messages through the IVZWolfsburg as a central routing point. The IVZ Ingolstadt and the FE computing centreIngolstadt serve as central routing points to reach computers attached to the Audi Marque.The IVZ Ingolstadt is central routing point for the transfer method X.25/OFTP, the FEcomputing centre Ingolstadt is central routing point for the transfer method ISDN. EDImessages may be exchanged both ways between international member companies of theVolkswagen Group, computing centres of the Volkswagen Marque and the Audi Marque andthe computing centres of our freight consolidators. The automatic forwarding of data files tothird parties within and outside the computer network of the Volkswagen Group is facilitatedby the routing function which is part of the ODETTE File Transfer Protocol (OFTP = VDA4914-2).

The following is an example of message routing:

• A data file is to be sent from a Volkswagen Group affiliate, for example SEAT, to asupplier, passing through Volkswagen Wolfsburg. This transfer occurs in two distinctsteps, one following the other. As a first step, the data file will be transferred from IVZSEAT to IVZ Wolfsburg to be stored here. After the file has been completely received bythe IVZ Wolfsburg, the data will be automatically set up for transfer to the supplier. As asecond step, the data file will be transferred from IVZ Wolfsburg to the external partner.

• In this example, the IVZ Wolfsburg assumes the function of a central routing point, merelypassing the data file on to the final recipient.




The actual routing instruction is always given by the sending party, which means that in thiscase SEAT had to identify the final recipient of the data file. The "Odette ID" is used toindicate the final recipient and the sender. The computers involved are identified by theODETTE ID.

The ODETTE ID of the sender and of the final recipient will be transmitted together with thedata file through all steps of the procedure. This information is stored in the service record"SFID" (Start file ID) which the OFTP uses for this purpose. The ODETTE IDs remainunchanged throughout the whole transmission process, so each of the recipients can easilysee whether the information has to be passed on to a further party or whether the owncomputing centre is already the designated final recipient.

The ODETTE IDs of all the computing centres involved, i.e. the sender, the central routingpoint and the final recipient, must be "known" to all computing centres involved, whichmeans that this information must have previously been "generated" in the individual OFTPproducts. So it is most important that the final recipient, which in our example happens to bethe supplier, is in the position to identify the ODETTE IDs of both, the central routing point(IVZ Wolfsburg) and that of the sender IVZ SEAT, even though he will at no time be in directline contact (X.25, PAD, ISDN) with the sender.

Using exactly the same method, but always in agreement with all the participants, thesupplier, too, may transfer data files to third parties, for example SEAT or a freightconsolidator, by routing them through Volkswagen Wolfsburg as the routing centre.Volkswagen and Audi, too, use this routing function to transfer data files between computersactually involved in a particular application, sometimes even at department level. As anexample, CAD files, dispatch and transport data or self-billing invoices are all processed atdifferent computer stations.

The following table gives a rundown of those computing centres in Volkswagen/Audi whichare most often involved in the communication with external partners.

Volkswagen Computing centres:

Identification ODETTE ID

IVZ Wolfsburg O0013000001VW......R11 . .=blank

The IVZ Wolfsburg serves as the central routing point for the computing centres listed below.Line connections (X.25, PAD, ISDN) are always established with this computing centre,regardless of whether data files are to be received from or to be sent to other computingcentres.

IVZ Wolfsburg (CAD manufacturing) O0013000001VW......R11 . .=blankIVZ Wolfsburg (CAD R&D) O0013000001VW......RF2VW Sachsen, Mosel O0013000001VW......R28SKODA, Mlada Boleslav O0013000001VW......R31VW, Bratislava O0013000001VW......R37SEAT, Barcelona O0013000001VW......R41VW, Brüssel O0013000001VW......R46VW of America, Auburn Hills O0013000001VW......R61VW de Mexico, Puebla O0013000001VW......R66

Audi Computing Centres:

Identification ODETTE ID




IVZ Ingolstadt O0013000057Audi-INGR21IVZ Ingolstadt (ISDN) O0013000057AUDI-INGRSVFE-Rechner Ingolstadt O0013000001Audi-INGR2A

IVZ Ingolstadt and FE-Rechner Ingolstadt serve as central routing points for other computingcentres in Audi. Line connections using X.25 can only be established through IVZ Ingolstadt,line connections using ISDN can only be established through FE-Retina Ingolstadt.

Top




Attachment 1 EDI operating locations and contacts in theVolkswagen Group

Attachment 1 is printed on the following pages

Note for internet users: You may also download Attachment 1.

ImpAnl1a.doc

Attachment 2 Volkswagen / Audi EDI data catalogue

Attachment 2 is printed on the following pages.

Note for internet users: The EDI data catalogue is a very large document. Please downloadthe entire document onto your computer.

DATACATn.XLS

EDI Guidelines

Documents

Transcript of EDI Guidelines