EDALA Technical Update Forum

• LGA of SA– Jim Hullick Board Rooms– Local Government House, 16 Hutt St– 15 January - 9.30 – 12.00

• Purpose of forum– To increase awareness about EDALA– Prepare for the delivery of system improvements to EDALA

OVERVIEW OF EDALA

Greg Walker

Project Manager – Planning SA

15 January 2004

Agenda

• Brief history of EDALA

• Utilisation within Industry

• Benefits of EDALA

What is EDALA?

• e_Business system for Land Division Development Applications

• Application processes:– Application lodgement– Fee payment– Application assessment– Decisions

• Lifecycle supported:– Development Approval– Certificate of Approval– Presentation to Land Titles Office

The Land Division Process

Agent / Applicant

Planning SA User

Referral Agencies

Decision Authority - (Councils or DAC)

LTO

Lodge CoA EmailNotice

Decision for Development Application

ProcessDA

Assign Requirements

CoA Clearance

CoA Clearance

EmailNoticel

Emailnotice

Certify CoA

EmailNoticel

EmailNoticel

Search Fnal Plan

EmailNoticel ReissueLodge DA

DA Clearance

DA DecisionEmailNoticel

Emailnotice

Deposit Plan

May 2003

END

Council User Roles• Council Planner Functions

– Approve/reject Land Division Development Application

– Attach Decision Documents– Trigger/receive automatic email notifications

• Administration Functions– Maintain user information and Authority information

EDALA History

• Oct 1999, Feasibility Study

• June 2001,Tender completed

• April 2002, phase 1 in production

• Mar 2004, phase 2 launch

Utilization within Industry

• 85% of all new applications are created through EDALA

• Major surveyor firms using EDALA (80%)• Councils using EDALA (about 40%)

– (Limited direct marketing to Councils)

• Used by all Referral Agencies• About 3,500 LD Application/per annum

Benefit to Business• Industry

– 24*7 availability– Better application data– Better tracking

• Councils– Better application and tracking– Small Councils – first time with a management tool for LD

• PSA– Fewer deposits at Front Counter– Fewer telephone enquiries

• Applicants (Surveyors)– Better application and tracking– Fewer deposits at front counter

Council User Feedback

Upside• Very easy to use• Quicker than mail• Reproduction of

good quality plans• Good technical

support

Downside• Dual entry of data

– Enter data into Council System, then also into EDALA

Potential Phase 2 enhancements

• Council EDALA Changes– Printer friendly print of Application Form– Email notification on DAC Consultation– Email to differentiate new and existing applications– Email notification on last Referral response– Display of fees on Lodgement summary screen– Display of LTO Plan Deposit Information

• Council System Integration– XML Interface for Council Systems

XML Project Initiative

• National Development Assessment Forum:– Development of national Development

Assessment XML standard to operate between proponents and all Australian jurisdictions.

• Local Government Association of SA:– Supporting XML data exchange standard and

process for subdivision proposals.– Promoting use of national standards.

XML Functionality

• Web Service Functionality– EDALA forward application, documents, and

any changes to Council– Council forwards ‘response’ and any

response document to EDALA– Council forward ‘Decision’ and any

document to EDALA– Council response to ‘CoA’– EDALA forwards ‘CoA’ Certificate advise– EDALA forwards ‘LTO Deposit’ data.

XML ProcessEDALA Council System

Refer to Council

Receive Application

Review Application

Notify Decision

Respond to COA

Respond to DA Referral

Attach Document

Return DA Decision to

EDALA

Record Details

No Comment

Respond to

Referral

Return CoA to EDALA

Return DA Comments to EDALA

Attach Document

COA Certify LTO Deposit

DownloadCoA.xml

RespondToReferral.xmlNotifyDecision.xml

UploadDA.xml

Forwarded on any change to process, eg

Application, Decision, Plan deposit, withdraw.

Council enter their decision into their systems, and results forwarded to EDALA. Document links provided

by EDALA and Council and shared by ftp Web service.

Summary

• After 18 months– Good for the Applicants– Some efficiencies and integration to be

introduced for PSA– Some benefit for some Councils

• Futures – Launch of Certificate of Approval process– Addressing Council system integration

requirements with XML interface– Enhancement program.

DA Interface Project

Objective– Using a ‘web services’ approach,

develop a solution that enables the EDALA to interface with Council systems for Sub-Division Development Applications.

Funding source– ALGA’s National Interoperability

project

DA Interface Project

Stage 1 – Develop XML Schema– Work directly with core

Local Government system provider

– XML Schema for data Transfer- EDALA and Council.pdf released to all vendors for comment (June 2003)

DA Interface Project

Refinement of XML Schema (August 2003)– XSD files

defined– Released to

vendors for comment

Example XML files

Notify Decision

Respond To Referral

Download CoA

Example lodgement

DA Interface Project

Stage 3 - DA Interface Web Services

– XML transport / messaging system

– Handles transport for the XML

– Platform independent