Economic & Community Development Library budgets/2016 ppsd... · Economic & Community Development....

Library

Branch Libraries

Circulation

Collection Department

Technical Services

Youth Services

Library

Adult Services

Library Administration

Automation Support

Economic & Community

Development

2016 Proposed General Government Operating Budget

LIB - 1

Library Description The library strives to deliver opportunities for education, information, and enrichment for Municipal residents. The library currently operates with five different locations throughout the Municipality. Department Services • Education: foundational and self-directed • Information: materials, research assistance and instruction • Technology: computing access and services Central Library and Branches • Z.J. Loussac Library – 3600 Denali St, Anchorage, AK 99503 • Chugiak-Eagle River Library – 12001 Business Blvd. #176, Eagle River, AK 99577 • Scott and Wesley Gerrish Library – 250 Egloff Drive, Girdwood, AK 99587 • Mountain View Library – 120 Bragaw St, Anchorage, AK 99508 • Muldoon Library – 1251 Muldoon Rd, Suite 158, Anchorage, AK 99504 Department Goals that Contribute to Achieving the Mayor’s Mission:

Strengthen Anchorage’s Economy – Build a city that attracts and retains a talented workforce, the most innovative companies, and provides a strong environment for economic growth

• Improve economic advancement by providing equitable access to computing equipment

and resources. • Improve public safety by providing safe and stimulating places for teens and clean, well-

maintained buildings for all.

Community Development to Make Anchorage a Vibrant, Inclusive and Affordable Community

• Increase opportunities for our children’s success when they enter school by teaching the

foundations of reading, social skills and, creative skills through early learning educational activities.

• Improve civic engagement, cultural enrichment, and enhance the quality of life for all Anchorage residents through provision of life-long educational services including library materials, online resources and programs/events.


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HuffmanElementarySchool

KingCareerCenter

NorthwoodElementary

School

AVAIL9-12

East HighSchool

O'MalleyElementarySchool

WhaleySchool

Bear ValleyElementarySchool

AlaskaPacificUniversity

BayshoreElementarySchool

HanshewMiddleSchool

Baxter Elementary School

SusitnaElementarySchool

Benny BensonSecondarySchool

Frontier HighlandTech

Winterberry

BartlettHigh School

SouthAnchorageHigh School

AK State Schoolfor the Deaf andHard of Hearing

Crossroads

ContinuationProgram

SAVE HighSchool

NorthernLights ABC

WendlerMiddle School

Wonder ParkElementary

School

WilliwawElementary School

TakuElementarySchool

Nunaka ValleyElementarySchool

Ptarmigan ElementarySchool

Universityof Alaska

Anchorage

TurnagainElementarySchool

DimondHigh

School

Lake HoodElementarySchool

ClarkMiddleSchool

CampbellElementary School

PolarisK-12School

North StarElementary

School

Spring HillElementary

School

AquarianCharterSchool

RomigMiddleSchool

Denali ElementarySchool

McLaughlinSecondary

SchoolTudorElementarySchool

MuldoonElementarySchool

Creekside ParkElementary

School

AirportHeights

Elementary School

Chinook ElementarySchool

West HighSchool

Mears Middle School

KasuunElementary

School

Rogers ParkElementary

School

TrailsideElementarySchool

Ocean ViewElementarySchool

Lake Otis ElementarySchool

WillowCrest

Elementary School

CentralMiddle School

AbbottLoop Elementary

School

Inlet ViewElementary

SchoolFairview

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Russian JackElementary

School

ChugachOptional School

BowmanElementarySchool

Sand LakeElementarySchool

Mt. SpurrElementarySchool

KlattElementarySchool

StellerSecondarySchool

ServiceHighSchool

Government HillElementary

School Aurora Elementary SchoolMountain ViewElementarySchoolOrion

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Mt IliamnaElementarySchool

Ursa MinorElementarySchool

Ursa MajorElementary

School

William TysonElementary

School

KincaidElementarySchool

College GateElementary

School

FamilyPartnershipK-12

Scenic ParkElementarySchool

Gladys WoodElementarySchool

Chester ValleyElementary School

Rabbit CreekElementarySchool

GoldenviewMiddleSchool

BegichMiddleSchool

MuldoonBranchLibrary

Z. J. LoussacLibrary

Samson -Dimond BranchLibrary

Municipality of AnchorageSchools and Libraries

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Fire Lake Elementary School

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Scott and Wesley Gerrish Branch Library

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Map prepared by:GIS ServicesInformation TechnologySeptember 2012

JBER

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LIB - 3

Direct Cost by DivisionLibrary 7,902,891 8,271,684 8,273,329 0.02%

Direct Cost Total 7,902,891 8,271,684 8,273,329 0.02%

Intragovernmental ChargesCharges by/to Other Departments 3,492,681 3,590,099 3,348,570 (6.73%)

Function Cost Total 11,395,571 11,861,783 11,621,898 (2.02%)

Program Generated Revenue (341,471) (337,700) (257,700) (23.69%)

Net Cost Total 11,054,101 11,524,083 11,364,198 (1.39%)

Direct Cost by Category

Salaries and Benefits 6,269,349 6,518,710 6,657,855 2.13%

Supplies 60,524 51,633 58,133 12.59%

Travel 1,166 3,000 8,000 166.67%

Contractual/OtherServices 1,447,502 1,627,096 1,478,596 (9.13%)

Debt Service - - - -

Equipment, Furnishings 124,350 71,245 70,745 (0.70%)


Position Summary as Budgeted

Full-Time 59 59 60 1.69%

Part-Time 35 35 34 (2.86%)

Position Total 94 94 94 -

LibraryDepartment Summary

2015Revised

2016Proposed

2014Actuals

16 v 15% Chg


LIB - 4

Direct Costs FT PT Seas/T

8,271,684 59 35 -

- Salary and benefits adjustments 115,568 - - -

8,387,252 59 35 -

- Reduce professional services (161,000) - - - - Increase non labor - contractual services 15,500 - - - - Increase tuition registration - training for staff 8,000 - - - - Increase Associate Librarian from part-time 0.75 FTE to full-time 1.0 FTE and upgrade

Associate Librarian grade 12 to Branch Manager grade 1423,577 1 (1) -

2016 Proposed Budget 8,273,329 60 34 -

2016 Proposed Budget Changes

Reconciliation from 2015 Revised Budget to 2016 Proposed Budget

Positions

2016 Continuation Level

Library

Changes in Existing Programs/Funding for 2016

2015 Revised Budget


LIB - 5

2014Actuals

2015Revised

2016Proposed

16 v 15% Chg

Direct Cost by Category

Salaries and Benefits 6,269,349 6,518,710 6,657,855 2.13%

Supplies 60,524 51,633 58,133 12.59%

Travel 1,166 3,000 8,000 166.67%

Contractual/Other Services 1,447,502 1,627,096 1,478,596 (9.13%)


Manageable Direct Cost Total 7,902,891 8,271,684 8,273,329 0.02%


Non-Manageable Direct Cost Total - - - -

Direct Cost Total 7,902,891 8,271,684 8,273,329 -

Intragovernmental Charges

Charges by/to Other Departments 3,492,681 3,590,099 3,348,570 (6.73%)

Function Cost Total 11,395,571 11,861,783 11,621,898 (2.02%)

Program Generated Revenue by FundFund 101000 - Areawide General 341,471 337,700 257,700 (23.69%)

Program Generated Revenue Total 341,471 337,700 257,700 (23.69%)

11,054,101 11,524,083 11,364,198 (1.39%)Net Cost Total

Position Summary as BudgetedFull-Time 59 59 60 1.69%

Part-Time 35 35 34 (2.86%)

Position Total 94 94 94 -

LibraryDivision Summary

(Fund Center # 537200, 538100, 538200, 537300, 535500, 538300, 536400, 537100)

Library


LIB - 6

LibraryDivision Detail

Library

(Fund Center # 537200, 538100, 538200, 537300, 535500, 538300, 536400, 537100)

Net CostDirect Cost Total 7,902,891 8,271,684 8,273,329 0.02%

Charges by/to Other Departments Total 3,492,681 3,590,099 3,348,570 (6.73%)

Program Generated Revenue Total (341,471) (337,700) (257,700) (23.69%)

Net Cost Total 11,054,101 11,524,083 11,364,198 (1.39%)

2014Actuals

2015Revised

2016Proposed

16 v 15% Chg

Direct Cost by CategorySalaries and Benefits 6,269,349 6,518,710 6,657,855 2.13%

Supplies 60,524 51,633 58,133 12.59%

Travel 1,166 3,000 8,000 166.67%

Contractual/Other Services 1,447,502 1,627,096 1,478,596 (9.13%)


Manageable Direct Cost Total 7,902,891 8,271,684 8,273,329 0.02%


Non-Manageable Direct Cost Total - - - -


Intragovernmental ChargesCharges by/to Other Departments 3,492,681 3,590,099 3,348,570 (6.73%)

Program Generated Revenue406320 - Library Non-Resident Fee 353 1,500 1,500 -

406350 - Library Fees 1,565 1,200 1,200 -

406360 - Museum Admission Fees 11 - - -

406580 - Copier Fees 35,993 24,000 24,000 -

406660 - Lost Book Reimbursement 28,845 25,000 25,000 -

406670 - Sale Of Books 20 - - -

407030 - Library Fines 160,343 148,000 148,000 -

408420 - Building Rental 114,412 133,000 53,000 (60.15%)

408550 - Cash Over & Short (70) - - -

408580 - Miscellaneous Revenues - 5,000 5,000 -

460070 - MOA Property Sales - - - -

Program Generated Revenue Total 341,471 337,700 257,700 (23.69%)

Position Detail as Budgeted2014 Revised 2015 Revised 2016 Proposed

Full Time Part Time Full Time Part Time Full Time Part Time

Administrative Officer 1 - 1 - 1 -

Assistant Municipal Librarian 1 - - - - -

Associate Librarian 3 4 3 4 4 3

Junior Admin Officer 1 2 1 2 1 2

Librarian 1 - 1 - 1 -

Library Assistant I - 3 - 3 - 3

Library Assistant II 17 4 16 4 16 4


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Position Detail as Budgeted2014 Revised 2015 Revised 2016 Proposed

Full Time Part Time Full Time Part Time Full Time Part Time

Library Assistant III 13 1 14 1 14 1

Library Clerk - 14 - 14 - 14

Prof Librarian I 8 7 8 7 8 7

Prof Librarian II 9 - 8 - 8 -

Prof Librarian III 4 - 4 - 4 -

Prof Librarian IV - - 1 - 1 -

Senior Office Associate 1 - 1 - 1 -

Special Admin Assistant II - - 1 - 1 -

Position Detail as Budgeted Total 59 35 59 35 60 34


LIB - 8

Amount Expected ExpectedFund Award Expended Expenditures Balance at Program

Program Center Amount As of 12/31/2015 in 2016 End of 2016 FT PT T Expiration

Public Library Assistance 535500 68,250 31,250 37,000 - - - - Jun-16(State Grant - Direct)

- Provides financial support for public library operation

1-800 Interlibrary Loan and Reference Services 538300 62,183 30,000 32,183 - - - - Jun-16(State Grant - Revenue Pass Thru)

- Provide interlibrary loan service and backup reference services to all public, school and community libraries in Alaska

Ready to Read Phase VI 537300 115,958 57,979 57,979 - 1 - - Jun-16(State Grant - Revenue Pass Thru)

- Continue goals and objectives of Ready to Read Phase I

Net Lender Reimbursement 538300 19,000 - 19,000 - - - - Jun-16(State Grant - Direct)

- Reimbursement for libraries that provide significant in-state ILL (interlibrary loans)

Community Read Program 537100 20,000 19,725 275 - - - - none(Miscellaneous Operating Grants - Restricted Contributions)

Knight Foundation 538100 35,000 25,000 10,000 - - - - 16-Feb- To promote innovation in libraries by prototyping Collective Development

Friends of the Library Donations (Fund 261) 538300 20,000 1,246 18,754 - - - - none-Fund acquisitions, programs or library services

Total Grant and Alternative Operating Funding for Department 340,391 165,200 175,191 - 1 - -

Total General Government Operating Direct Cost for Department 8,273,329 60 34 - Total Operating Budget for Department 8,448,520 61 34 -

LibraryOperating Grant and Alternative Funded Programs

Personnel


LIB - 9

Anchorage Public Library Anchorage: Performance, Value, Results

Mission

Anchorage Public Library provides resources to enrich the lives and empower the future of our diverse community, while preserving the past for generations to come.

Library Core Services:

Excelling As a Community Learning Center o Education: Self-directed and classes o Information: Materials, research and instruction o Technology: Computing access and services o Exploration: Programs, reading, viewing, listening

Major Use Indicators and Performance Measures

CHALLENGES: While our customer visits are down by only 3,000, the challenge of visiting Loussac Library during renovation is having an impact on overall usage. Our reference questions, computer usage and new cards being issued are all lower. Given that we just started the renovation at Loussac two months ago, we anticipate that all usage numbers will be greatly reduced. We will not be able to reach many of our use indicators in 2015 due to loud construction noise, difficulty of entering the building and changing collection locations. While we will redirect customers to branches, we anticipate the usage will be lower.

While revenue is not an indicator of use, our meeting room revenue will be reduced by approximately $70,000 due to the loss of a meeting room and renting the theater and Assembly ONLY in the evening.

1. FACILITY USE: Maintain Visits and visits per capita to 2014 levels during Loussac

renovation

2. Resource Use: Increase Virtual visits by 2%; increase computer use by 5%

3. Program attendance and Materials Circulation: Increase circulation by 2% and maintain program attendance 2014 levels

4. Increase new Library Cards by 5%


LIB - 10

SUMMARY OF LIBRARY USAGE 2011 - 2015 KEY INDICATORS 2011 2012 2013 2014 Visits/capita 2.63 2.69 3.13 3.03 Program attend/capita .017 .22 .24 0.20 Circulation/capita 5.82 5.84 5.88 6.09 Computer logins/capita .49 .47 .47 0.53

OTHER 2011 2012 2013 2014 2015 1Q

2015 2Q

Circulation 1,579,366 1,533,324 1,520,188 1,504,025 362,133 351,994 Database use 102,537 141,324 150,098 207,481 56,635 48,946 Downloadable materials 43,131 68,860 101,115 122,760 52,720 50,870

Overall Circulation 1,725,034 1,743,508 1,771,401 1,834,266 471,488 451,810

New cards issued 22,414 20,088 18,101 22,966 3896 4055 Visits 780,351 804,323 942,873 913,304 233,478 230,387 Computer Reservations 145,919 141,638 141,856 158,104 39,653 37,899 Website hits 1,133,978 1,001,929 1,267,506 1,152,002 269,495 259,154 Program Attendance Children 31,147 41,243 42,326 36,587 8,920 11,473 Teen 3,123 5,114 9,311 6,829 2,701 1,372 Adult/All Ages 15,333 18,887 20,076 15,774 3,067 7,837 TOTAL 49,603 65,244 71,713 59,190 14,688 20,682 Holds 130,736 122,028 132,684 148,525 38,140 37.085 Reference Questions 172,762 158,414 99,966 84,193 19,886 15,300

Overall Accomplishments

• New self checkout machines installed and Radio Frequency devices installed in 85% of all materials (400,000 items) with existing staff

• Loussac Renovation started in May • New meeting room software implemented • Doubled broadband capacity at Loussac; increased capacity at all branches • Weeded over 18% of entire collection of materials that did not circulate due to age,

condition or subject matter


LIB - 11

PVR Measure WC: Managing Workers' Compensation Claims

No data for second quarter of 2013, changing to a new record keeping system

Reducing job-related injuries is a priority for the Administration by ensuring safe work conditions and safe practices. By instilling safe work practices we ensure not only the safety of our employees but reduce the potential for injuries and property damage to the public. The Municipality is self-insured and every injury poses a financial burden on the public and the injured worker's family. It just makes good sense to WORK SAFE.

Results are tracked by monitoring monthly reports issued by the Risk Management Division.

54,953

27,784

350

30,805

0

10,000

20,000

30,000

40,000

50,000

60,000

12/31/2013 12/31/2014 3/31/2015 6/30/2015

Workers' Compensation ClaimsLibrary Department

(in Dollars)


LIB - 12

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