EcoBank Training Manual-V1-11-DEC-2015.pdf
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Transcript of EcoBank Training Manual-V1-11-DEC-2015.pdf
TTrraannssaaccttiioonn MMaannaaggeemmeenntt aanndd MMaaiinntteennaannccee
Training Program for Bank Business Users
Training Course Manual
Eximbills Enterprise
Transaction Management and Maintenance
Version 1.0
December 2015
Copyright © 2011, 2005, 2004 China Systems Corporation All Rights Reserved
This document is provided complementary to the terms and conditions of a Training agreement with China Systems Corporation. This material is under Copyright protection and contains Trade Information proprietary to China Systems Corporation. No portion of this document may be copied, reproduced, distributed, modified, or translated without prior written consent from China Systems Corporation.
Information provided may change without preceding notice.
China Systems Corporation makes no warranty, either expressed or implied, with respect to the software or service herein described in terms of quality, performance, including, without limitation to, its fitness for any particular purpose.
China Systems Corporation accepts neither responsibility nor liability for any damage or loss of business or revenue due to the use of this document.
All trademarks and trade names mentioned in this document are the sole property of their respective holders.
CHINA SYSTEMS CORPORATION
Training Department
3/F Port Royal Place, 118 Rada Street
Legaspi Village 1229, Makati City
Philippines
Email all feedback and communication to: [email protected]
TRANSACTION MANAGEMENT AND MAINTENANCE TABLE OF CONTENTS i Serial Number: TMM-00001-EBGH
CONTENTS
PREFACE 3
About the Manual ....................................................................................................................... 3 About the Course ....................................................................................................................... 3
SECTION 1: THE EE BROWSER 4
Expectations ............................................................................................................................... 4 Lesson 1: Introduction to the EE Browser .................................................................................. 5 Lesson 2: Browsing through the Modules .................................................................................. 9 Lesson 3: Running a Transaction Function ............................................................................. 11 Lesson 4: Working with Transaction Templates ...................................................................... 25 Lesson 5: Maintaining Transaction Records ............................................................................ 28
SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS 36
Expectation .............................................................................................................................. 36 Overview .................................................................................................................................. 37 Lesson 1: Maintaining Customer Data ..................................................................................... 38 Lesson 2: Maintaining Bank Records ...................................................................................... 44
SECTION 3: IMPORT LETTER OF CREDIT 48
Expectations ............................................................................................................................. 48 Overview .................................................................................................................................. 49 Lesson 1: Issuance .................................................................................................................. 51 Lesson 2: Amendment ............................................................................................................. 58 Lesson 3: Presentation ............................................................................................................ 61 Lesson 4: Settlement ............................................................................................................... 66
SECTION 4: EXPORT LETTER OF CREDIT 68
Expectations ............................................................................................................................. 68 Overview .................................................................................................................................. 69 Lesson 1: Advice ...................................................................................................................... 71 Lesson 2: Amendment ............................................................................................................. 73 Lesson 3: Presentation ............................................................................................................ 75 Lesson 4: Settlement ............................................................................................................... 80
SECTION 5: EXPORT COLLECTION 83
Expectation .............................................................................................................................. 83 Overview .................................................................................................................................. 84 Lesson 1: Registration ............................................................................................................. 85 Lesson 2: Amendment ............................................................................................................. 87 Lesson 3: Payment and Acceptance ....................................................................................... 89
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SECTION 6: IMPORT COLLECTION 92
Expectation .............................................................................................................................. 92 Overview .................................................................................................................................. 93 Lesson 1: Registration ............................................................................................................. 94 Lesson 2: Amendment ............................................................................................................. 96 Lesson 3: Acceptance and Payment ....................................................................................... 98
SECTION 7: SHIPPING GUARANTEE 101
Expectations ........................................................................................................................... 101 Overview ................................................................................................................................ 102 Lesson 1: Issuance ................................................................................................................ 103
SECTION 8: OUTWARD GUARANTEE 104
Expectations ........................................................................................................................... 104 Overview ................................................................................................................................ 105 Lesson 1: Issuance ................................................................................................................ 107 Lesson 2: Amendment ........................................................................................................... 108 Lesson 3: Claim ..................................................................................................................... 109
SECTION 9: INWARD GUARANTEE 111
Expectation ............................................................................................................................ 111 Overview ................................................................................................................................ 112 Lesson 1: Registration ........................................................................................................... 114 Lesson 2: Amendment ........................................................................................................... 117 Lesson 3: Claim ..................................................................................................................... 119
SECTION 10: LIMITS MANAGEMENT 121
Expectations ........................................................................................................................... 121 Overview ................................................................................................................................ 121 Lesson 1: Set Global Limits ................................................................................................... 122 Lesson 1: Set Sub Limits ....................................................................................................... 123
TRANSACTION MANAGEMENT AND MAINTENANCE PREFACE 3 Serial Number: TMM-00001-EBGH
PREFACE
About the Manual
This training manual is designed to complement the training course in providing knowledge and know-how on the processing, management, and maintenance of business transactions using the developed modules for ETFS.
About the Course
The Transaction Management and Maintenance Training Course aims to provide the reader a working knowledge on:
system access and navigation;
record processing and maintenance and
transaction flow of developed modules.
At the end of the course, the participant is expected to have a complete comprehension of the EE system, and thus can easily navigate and perform the transaction cycles on the modules developed for ENBD Egypt.
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SECTION 1: THE EE BROWSER
Expectations
After reading this section, the learner is expected to:
be able to log on the EE System’s user interface;
be familiar with the user interface functionalities of the EE browser; and
be able to identify the EE browser Users, and understand how these users are maintained.
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Lesson 1: Introduction to the EE Browser
The EE browser is a web-based application through which the trade products of a bank are made accessible to the end-users for trade processing.
The URL used in accessing the EE application is provided by system administrators. These administrators are tasked to install and maintain the application and its users.
Logging on the EE Browser
Logging on the EE browser requires a Business Unit Code, and the User ID of the end-user under the related Unit Code and its corresponding password.
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The EE Home Page
Once logged in, the EE Homepage is displayed containing the following sections:
User-Information Section: Indicates the details of the user that had logged in, including the time and date of the last log-on (see A of illustration).
Modules Section: Lists all modules available for business processing. When a module is clicked, a list of function groups and transaction functions used in performing a business process are displayed (see B of illustration).
Links Section: Contains links that, when clicked, allow the user to perform certain operations (see C of illustration).
Tabled below are the links of this section and their respective functionalities.
Log Off Click to log out from EE.
Change Profile
Click to modify profile credentials and date format of the logged in user.
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The Submit and Reset buttons may be used to apply the changes and cancel the defined changes, respectively.
Change Quick Launch
Click this link to display the Quick Launch window and be able to perform relevant configurations.
The Quick Launch allows the user to maintain a list of frequently-used transaction functions on the homepage for easier and quicker access.
To configure the Quick Launch, select the transaction function that is to be added to the Quick Launch by marking on the checkbox located at the left side of the function.
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The checkbox on the right side of the function may be marked to display the total count of records that are pending to be processed using the said function.
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Lesson 2: Browsing through the Modules
What is a Module? The different stages of a Transaction Process in a business cycle are provided with specific functions that correspond to the business requirements of each stage. These functions are grouped under a system organizer called Module, and are subdivided among different groups. A module may be defined for Security, System, or Transaction purposes.
A module represents a trade finance product of a bank, e.g., Import Letters of Credit, Export Letters of Credit, Guarantees.
Each module may contain one or several function groups. A function group contains one or several transaction functions that accomplish a business process when run. A function group is named according to the stage or business process that it performs.
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To browse through the modules:
1. Click on a module to display the function groups.
2. Click on a function group to display its corresponding transaction functions.
3. Click on a transaction function to run it and process the transaction.
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Lesson 3: Running a Transaction Function
Running a transaction function means simply clicking on a transaction function. When the function is run, the system displays:
a Standard Toolbar containing buttons that, when clicked, performs specific operations related to the function being run;
a catalog (if applicable), to display a list of records that are to be further processed; and
a transaction screen containing fields for data input.
The Standard Function Buttons
Running a transaction function from any module is provided with a standard toolbar, which consists of the Save, Confirm, Cancel, Reset, Next, Load, Template, Delete, VCH-View, SWT-View, Doc-View, Transaction, Back, and Rej-Reason buttons.
These buttons are enabled or disabled in accordance to the needs or requirements of the transaction function.
Button Name Description
Save This button is used to save as draft the current transaction—
the record is not submitted to the Release queue. The system stores the transaction without performing any validations.
The transaction can later be modified or continued through the Continue Saved function.
On Confirm This button is used to complete or confirm the transaction.
The system checks that all required details are specified before the transaction can be confirmed and made available in the next stage of the transaction cycle.
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Reset This is used to clear the field values in the function.
Cancel This is used to cancel the action made in a function.
Next This is used to proceed to the next step of the function
process.
Load This is used to load a previously created template as a basis
for creating the transaction.
Template This is used to save the current transaction as a template,
which can later be used as a basis for new transactions.
Delete This button is enabled only in the Delete Pending and
Delete Master functions. This is used for deleting records.
Vch-view If an accounting rule is defined for the function, this button
may be used to preview the voucher that is to be generated for the transaction.
A Close button is provided for closing this Voucher view window.
Swt-View If an outgoing SWIFT message rule is attached to the
function, this button may be used to preview the SWIFT message that is to be generated for the transaction.
A Close button is provided for closing this SWIFT view window.
Doc-View If a form rule is attached to the function, this button may be
used to preview the document that is to be generated for the transaction.
A Close button is provided for closing this Document view window.
Transaction This is used for viewing the events in the history of the
transaction.
Back This button is used to go back to the preceding step of the
function process.
Rej-Reason If a transaction record has been rejected by a supervisor or
an authoriser, this button is used to view the reason why the record has been rejected.
If the record has undergone several rejections, the history of rejection reasons, manually specified by the user that rejected the record, may also be viewed through this button.
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The Catalog Page
A transaction flow may involve one or several events. These events or steps in a flow are put in a module as a transaction function.
Say that a record follows a 3-step chronological process, this means that:
all records from step 1 function may be processed using the step 2 function.
all records from step 2 function may be processed using the step 3 function.
As there can be several records that may be put in queue on a specific event or step, waiting to be processed by a user, a catalog page is provided to aid in retrieving the record.
Business Sample:
An authorised Issued Letter of Credit is requested to be amended. The bank user receives the request from the customer and then logs into the system to Issue the Amendment.
In this scenario, the LC is issued using the Issue LC One Step function (e.g. LC Number: IPLCCSB000391).
Upon authorization, the record may be retrieved and amended using the Issue Amendment One Step function. Upon running the function, a catalog page is displayed.
The fields available on the catalog page may be used to filter the desired record to be retrieved. To filter a record by LC Number, specify the value on a field provided:
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Click on the Next button to instruct the system to proceed filtering the record. A Transaction List page is displayed. If the system is able to find a match on the defined LC Number, the record is displayed on the list.
Select the record by marking on the checkbox provided and then click on the Next button to proceed performing the necessary business process, which in this case is the amendment of the LC.
The icon found on the upper left section of the Transaction List page may be clicked to display, in a mini-view, the catalog page. This is used to change
any specified information before filtering the record(s). Click on to run the filter.
The % character, called a wildcard, found on every criteria field is used for pattern matching.
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Example:
Data:
LC Number
IPLCCSB000391
EGHIMPLC15242
EGHIMPLC15244
EGHIMPLC15246
EGHIMPLC15249
Query Criteria:
LC Number %524%
Result:
EGHIMPLC15242
EGHIMPLC15244
EGHIMPLC15246
EGHIMPLC15249
Query Criteria:
LC Number 524
Result:
None
Transaction Screen: Field Properties and Options
Field Attributes
Fields are the rectangular spaces in the CE interface, into which business transaction-related information are entered. Fields may be either mandatory—case data have to be entered into the field; or optional—case data may or may not be entered into the field. The system does not allow processing if mandatory fields are left blank. Some fields are protected— for display only and no input is allowed.
Mandatory fields are in blue; optional fields in white.
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Lookup Button for Party Fields
Certain party fields like Beneficiary and Issuing Bank have corresponding lookup buttons. When a lookup button is clicked, a lookup window, listing the records available for the party is displayed. Instead of manually entering data, the relevant record is simply selected from the list, then the system automatically populates the associated fields with the corresponding values. Inaccurate input of information into fields is thus avoided.
Example:
1. Click on the lookup button corresponding to the field.
The lookup button typically corresponds to an ID field. This button is enabled for use only if the corresponding field is not protected.
The ID may be manually specified in this field. The values are automatically retrieved into the associated fields only if the specified ID exists in the relevant table (e.g., Bank table for Bank records).
Data entered in any of the associated fields is included in the selection criteria when the lookup button for the ID field is clicked. The system displays a lookup window listing only the records that match the details already specified in the associated fields.
2. In cases when there is a huge number of records to be retrieved into the lookup window, the system displays a message confirming the continuation of the process. To display the lookup window, click on the OK button.
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3. A lookup window is displayed listing all the records for the corresponding party type.
To select a record, click on its reference number.
Note
Options are provided in the lookup window to filter the
records to be listed.
4. The details of the selected record are then automatically populated into the associated fields (e.g., ID, Name, Address, Mailing Address).
When provided, the lookup button corresponding to the Name field is enabled if a value is defined for the ID field. When this button is used, the system displays the records of the different formats for the name of this party. This is filtered according to the indicated ID.
When provided, the lookup button corresponding to the address field (Mailing Address or Address) is enabled if a value is defined for the ID field. When this button is used, the system displays the records of the different formats for the address of this party. This is filtered according to the indicated ID.
Before changing the current values of the lookup fields, the value of the ID field must be deleted first. Otherwise, the lookup window only lists the record that corresponds to the current values of the lookup fields.
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Clause Button for Clause Fields
Most of the large text fields, such as the Clause fields, are provided with a Clause button. A Clause button allows the user to select the relevant predefined clauses instead of manually entering the data. Example:
1. Click on the Clause button corresponding to the Clause field in the transaction screen.
2. The Insert Clause window is displayed.
Use the fields, lists, and buttons provided to choose the clause or clauses relevant to the field.
3. The selected clauses are then automatically entered in the transaction field.
Additional information can be manually inserted into the clause field.
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Currency and Amount Fields
In the transaction screen, amount fields such as the LC Currency and Amount field actually point to two different fields or data:
Currency
Amount
The Currency field is usually a dropdown list that contains all the available currency codes. The formats of these currency codes follow the ISO standard.
The selected currency is the basis for validating the format and decimal places of the amount that is associated to the currency field. Example:
1. Select the relevant currency from the Currency field dropdown list.
2. The associated Amount field defaults to the format of the indicated currency.
3. Specify the amount in the Amount field. The value is formatted according to the selected currency.
Date Fields
When setting the value of a Date field, the user can select a particular date using the calendar function instead of manually specifying it. The standard format of a Date field is DD-MM-YYYY.
Example:
1. Place the cursor on the Date input field.
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2. A dropdown calendar is displayed, with the current date highlighted.
Select the relevant date.
3. The selected date is then populated in the Date field.
View Notes
The View Notes is a link that may be accessed to view special information attached to the Party master record. There is a View Notes link provided for a set of Party fields in a function. Example:
1. Click on the View Notes link that corresponds to a specific Party type.
Make sure that the Party details are already defined or indicated.
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2. A window is displayed showing the supplementary information defined for the party.
To close the window, click on the ‘x’ button.
Notes
The notes for a customer are defined through the Customer functions of the Static
Data module. The notes for a bank, on the other hand, are defined through the Bank Maintenance module.
Data Objects
Certain transaction function screens provide data objects. A data object is generally a set of records pertaining to a specific type of information, which is only one of the different types of information defined for a transaction. For example, a letter of credit that is available by mixed payment may be paid at sight and through deferred payment. The details of these payment terms may be put into a data object.
Buttons are provided to facilitate the maintenance of these data object records. The following buttons are enabled or made available depending on the transaction function or the type of transaction that is being processed.
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Button Name Description
Add This button is used for creating or adding a new data object
record.
on Edit This button is used for modifying an existing data object
record.
Delete This button is used for deleting an existing data object
record.
View This button is used for previewing an existing data object
record.
Example:
1. Access the tab under which the data object record can be defined.
2. A set of buttons is provided for performing data object maintenance operations.
To add a record, click on the Add button.
3. The data object screen is displayed. Specify the required information.
To save the record, click on the Save button.
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Note
In some cases, the Save and Next button is displayed. This allows the user to save the
current record and proceed with creating a new record.
4. Certain details from the defined data object record are shown in the grid (columns) on the function tab containing the data object.
5. Use the data object buttons provided to perform maintenance operations on the data object.
Attachment Links
Certain transaction functions are provided with links for viewing and uploading attachments of various types. Attachments may be in the form of letters, images, or coded messages.
Link Name Description
View SWIFT
This link is used for viewing the incoming SWIFT messages that are attached to the current transaction.
on Upload Image
This link is used for uploading attachments to the transaction.
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Click on Add File to allow the user to browse for a file to be uploaded.
Click on Confirm to start uploading the selected file(s).
Mark the corresponding checkbox beside the file to be uploaded and then click on Delete to remove the file from the grid.
Click Cancel to close the Add Image window.
Current Image
This link is used for viewing the attachments that are currently attached to the transaction.
All uploaded images are provided with a reference number. Click on this reference number to view the images.
Transaction Image
This link is used for viewing the attachments that are currently attached to the transaction.
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Lesson 4: Working with Transaction Templates
A Transaction Template is a tool provided in the Standard Toolbar and is designed to make a transaction process, especially in a registration process, easier and time saving.
In a transaction process, some data are oftentimes entered in the system repetitively. However, the transaction template may be used as a capturing tool that makes all information entered on fields reusable. These information are saved in the system and made available for use in future transactions—information may later on be retrieved and loaded on the screen while creating a new but similar transaction.
Creating Transaction Templates
Transaction templates may be used for public and/or private usage:
Public template may be modified by the user who created the template but may be used by other users.
Private template may be modified and used exclusively by the user who created the template.
When running a transaction function, say, Create Collection function, all frequently used data may be entered and saved as a template. To do this, click the Template button from the Standard Toolbar.
In the Template window, define a name for the template. Then, indicate whether the template shall be open for public or private usage. Save the template by clicking on the Save button.
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Save the template by clicking on the Save button. A confirmation message is displayed if the operation has been completed.
To check the newly created template, click once more the Template button on the standard toolbar. The created template is listed in the index of the Templates window. In this window, buttons that allow update or deletion of a saved template are also provided.
Utilising Saved Templates
To utilize a Saved template, click the Load button in the Standard Toolbar.
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From the Template window, select a template from the list then click on the Load button. When a confirmation message appears, click OK.
It is recommended to mark the IsOnchange checkbox to make the function execute all validations attached to the fields that had just received data from a loaded template.
Data that was saved under the selected template is then, retrieved into the transaction screen.
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Lesson 5: Maintaining Transaction Records
For each transaction that is released, saved or deleted, a corresponding transaction status is assigned to it. The transaction status determines a record’s maintenance classification which in turn, identifies the applicable actions that may be available for a user in maintaining a record.
Transaction Statuses that may be assigned to a record are as follows:
Status Description
Pending
(P)
This status indicates that the record requires validation and authorization
While in this status, the transaction may not be processed going to the next stage of the transaction cycle.
Partially Authorized
(T)
A record that has undergone validation.
While in this status, the transaction is waiting to be finally authorised or refused by the authorizer.
Master
(M)
This status indicates that the record may have already been finally authorised.
While in this status, the transaction may be processed going to the next stage of the transaction cycle.
Saved
(S)
A record in Saved status
This indicates an incomplete record. The user may have started working on the transaction record but have opted to save the record with the intention of finishing the transaction at a later time or date.
Refused
(S)
A record that is refused during the authorisation/release/approval process.
While in this status, the transaction may be corrected and resubmitted.
Each trade module in Eximbills Enterprise is provided with common maintenance functions. These functions are made available to perform maintenance processes such as releasing records, deleting records, and viewing transaction details.
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Modifying a Non-Master Transaction
A non-master transaction refers to any record that is not in master status. Such statuses are:
Pending
Saved
Refused
These transaction records may be modified by using any of the following transaction functions:
Continue Saved
Fix Pending
The CONTINUE SAVED function
The Continue Saved function is used to correct or modify a transaction record that is either:
Saved
A transaction record is considered Saved if during transaction processing, the SAVE button is clicked.
This is done when the user started working on the transaction record but have opted to save the record with the intention of finishing the transaction at a later time or date.
or Refused
A transaction record is considered Refused if during Supervisor Release, the Refuse option is marked.
This is done when the user started working on the transaction record but have opted to save the record with the intention of finishing the transaction at a later time or date.
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1. When the Continue Saved function is accessed, a catalog screen is displayed. This is used to filter records by reference number. Click on the Next button.
2. The system filters the records. When no filter information is entered, all saved and refused transactions are displayed. Select a particular record and click on the Next button to proceed with the editing of the transaction data.
3. Continue processing the saved record as needed, then confirm the transaction.
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The FIX PENDING function The Fix Pending function is used to correct or modify data in transactions with a Pending status. Records that are processed using this function require Supervisor release.
1. When the Fix Pending function is accessed, a catalog screen is displayed. This is used to filter records by reference number. Click on the Next button.
2. The system filters the records. When no filter information is entered, all pending transactions are displayed. Select a particular record and click on the Next button to proceed with the editing of the transaction data.
3. Continue processing the record as needed, then confirm the transaction.
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Enquiring a Transaction
Event-related details of a transaction record may be viewed anytime through the Enquire Transaction function.
The ENQUIRE TRANSACTION function
This function is used to view the transaction details of a record regardless of the transaction record's status.
Enquire Master
Enquire Pending
1. When the Enquire Master Transaction function is accessed, a catalog screen is displayed. This is used to filter records by reference number. Click on the Next button.
2. The system filters the records. When no filter information is entered, all transaction records are displayed. Select a particular record and click on the Transaction button.
3. A trail of events is displayed in chronological order. Select the particular event and click on the View button to display the details.
4. The function details of the selected event are displayed.
Note :Same Steps followed for Enquire Pending transactions.
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Deleting a Transaction
A transaction record may be deleted from the system by use of any of the following functions:
Delete Pending
Delete Master
The DELETE PENDING function This function is used to delete a transaction with a Pending status. This process does not entirely write-off the record from the database. Instead, only the pending event is deleted while the record’s most recent Master state is retained.
1. When the Delete Pending function is accessed, a catalog screen is displayed. This is used to filter records by reference number. Click on the Next button.
2. The system filters the records. When no filter information is entered, all Pending transactions are displayed. Select a particular record and click on the Delete button.
Note
In the above example, the pending record to be deleted is currently on its 3rd event.
If the Delete button is clicked, information of the 3rd event will be deleted and that the details of the 2nd event is treated as the latest information of the record.
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The DELETE MASTER FUNCTION This function is used to delete a transaction with a Master status. In this procedure, the entire record (and its events) is deleted from the system.
1. When the Delete Master function is accessed, a catalog screen is displayed. This is used to filter records by reference number. Click on the Next button.
2. The system filters the records. When no filter information is entered, all transactions with Master status are displayed. Before deletion, click on the View button to view the historical file of the record.
3. Select the event to be viewed and click on the View button to display the details.
4. The event details are displayed. Click on the Cancel button to go back to the main Delete Master window.
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5. Click on the Delete button to proceed with the delete process. The system then deletes the record and all its events.
Unlocking Records
There are instances when records are locked by the system due to certain operations performed. When this occurs, the Unlock Transaction function is used to unlock the record and make it available for processing.
The UNLOCK TRANSACTION function The Unlock Transaction function filters all locked transactions and unlocks them. When this function is accessed, a catalog screen is displayed. This may be used to filter records by reference number.
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SECTION 2: MAINTAINING CUSTOMER AND BANK RECORDS
Expectation
At the end of this section, the learner is expected to understand how to create and maintain customer and bank records.
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Overview
Customer and Bank information are stored and maintained in two separate modules. These are the Static Data and Bank Maintenance.
The Static Data module is used for creating and maintaining customer records in the system while the Bank Maintenance module is used for creating and maintaining a database of banks in the system. These information are retrieved and used dynamically during transaction processing.
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Lesson 1: Maintaining Customer Data
Customer information are created and maintained using the functions of the Static Data module. These functions may be found in the Customer Maintenance function group.
Transaction Stages
A customer may be added using the Add New Customer function.
All newly created customer information require authorization. The Authorize/Supervisor Release function may be used for this purpose.
Existing customer records may be modified using the Edit Customer function.
All modified customer information require authorization. The Authorize/Supervisor Release function may be used for this purpose.
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Transaction Flow
Maintaining Customer Data: CREATE
Create a new customer by running the Add New Customer function.
1 Add New Customer
Function Description: Generated Output:
This function is used to add a new customer in the system.
Records created in this function require release.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Customer Maintenance
2 Authorize / Supervisor Release
Function Description: Generated Output:
This function is used to authorize the created customer.
After authorization, the information may be dynamically retrieved and used while performing transactions on business modules.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Customer Maintenance
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Transaction Processing: Adding a New Customer
1. Run the Add New Customer function.
Static Data > Customer Maintenance > Add New Customer
2. Specify the needed customer information on the tabs provided.
3. Confirm the transaction.
Main tab
The Customer ID that is to be defined here should be the same ID that is associated to the Customer in the Core System (Finacle). Any ID entered that is non-existent in Finacle is not allowed to be stored in EE.
SWIFT Address
Where the customer address(es), in a format used in SWIFT, may be defined.
Postal Address
Where the customer address(es), in postal format, may be defined.
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Margin Info tab
Where margin information, related to the issuance of specific product transactions, may be defined.
These information are dynamically retrieved while performing transactions on the provided product types/services.
Notes tab
Other related notes or information related to the Customer about certain products may be specified.
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4. Authorize the created customer record by running the Authorize function.
Static Data > Customer Maintenance > Supervisor Release
Mark the Release option and then click on the Confirm button.
Notes
Upon release of the created customer record in EE, all account numbers of the customer (in various currencies, if available) are automatically imported into EE from
the core system. These imported account numbers are then associated to the customer record in EE.
If a new account number is added to a Customer in the Core System and that the
customer has an existing record in EE, the Customer Account Retrieval function may be used to update the customer record in EE.
The Inquiry Account button, when clicked, retrieves all the account numbers of the
customer from Finacle and stores the retrieved account numbers in EE.
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Maintaining Customer Data: EDIT
Modify details of a customer by running the Edit Customer function.
1 Edit Customer
Function Description: Generated Output:
This function is used to modify the details of a customer.
Records created in this function require authorization.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Customer Maintenance
2 Authorize
Function Description: Generated Output:
This function is used to authorize or apply the changes made on the customer details.
After authorization, the information may be dynamically retrieved and used while performing transactions on business modules.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Customer Maintenance
Transaction Processing: Editing a Customer Record
1. Run the Edit Customer function.
Static Data > Customer Maintenance > Edit Customer
2. Create the necessary changes and then click on the Confirm button.
3. Run the Supervisor Release function to apply the changes made to the details of the customer. Mark the Release option and then click on the Confirm button.
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Lesson 2: Maintaining Bank Records
Bank information are created and maintained using the functions of the Bank Maintenance module. These functions may be found in the Bank Maintenance function group.
Prior to production, all Bank records are migrated into Eximbills Enterprise. Should a new bank record be required to be created, the bank record may be created through the functions of the Bank Maintenance function group.
Transaction Stages
Bank information may be added using the Add New Bank function.
All newly created bank information require authorization. The Authorize function may be used for this purpose.
Existing bank records may be modified using the Edit Banks function.
All modified bank information require authorization. The Authorize function may be used for this purpose.
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Transaction Flow
Maintaining Bank Data: CREATE
Create a new bank by running the Add New Bank function.
1 Add New Bank
Function Description: Generated Output:
This function is used to add a new bank in the system.
Records created in this function require authorization.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Bank Maintenance
2 Authorize / Supervisor Release
Function Description: Generated Output:
This function is used to release the created bank.
After authorization, the information may be dynamically retrieved and used while performing transactions on business modules.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Bank Maintenance
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Transaction Processing: Adding a New Bank
1. Run the Add New Bank function.
Bank Maintenance > Bank Maintenance > Add New Bank
2. Specify the needed bank information on the tabs provided.
3. Confirm the transaction.
Main tab
Communication Information tab
Where bank's communication details may be defined.
4. Release the created bank record by running the Release Pending Bank function.
Bank Maintenance > Bank Maintenance > Release Pending Bank
Mark the Release option and then click on the Confirm button.
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Maintaining Bank Data: EDIT
Modify details of a bank by running the Edit Banks.
1 Edit Banks
Function Description: Generated Output:
This function is used to modify the details of a bank.
Records created in this function require release.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Bank Maintenance
2 Authorize
Function Description: Generated Output:
This function is used to authorize or apply the changes made on the bank details.
After authorization, the information may be dynamically retrieved and used while performing transactions on business modules.
SWIFT
: None
Document : None
Voucher : None
Related Function Group:
Bank Maintenance
Transaction Processing: Editing a Bank Record
1. Run the Edit Banks function.
Bank Maintenance > Bank Maintenance > Edit Banks
2. Create the necessary changes and then click on the Confirm button.
3. Run the Authorize function to apply the changes made to the bank details. Mark the Release option and then click on the Confirm button.
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SECTION 3: IMPORT LETTER OF CREDIT
Expectations
At the end of this section, the learner is expected to:
use a defined Approval record in creating an Import LC record
be able to perform the processes in an Import Letter of Credit by using the functions of the Import Letter of Credit (IPLC) module
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Overview
A letter of credit (LC) is a document that is issued by a bank stating its commitment to pay the Exporter (or Seller) a stated amount of money on behalf of an Importer (or Buyer) so long as the Seller meets specific documentary terms and conditions. The Buyer applies for a letter of credit from his bank (the Issuing Bank) in favor of the Seller (the Beneficiary of the letter of credit). The Seller’s bank (the Advising Bank) advises the Seller of the receipt of the letter of credit.
By applying for a commercial letter of credit from the Buyer’s bank, the Buyer assures the Seller of payment through the Buyer’s bank, and the Buyer is assured that payment is only made to the Seller if the terms and conditions of the letter of credit are met. The Seller’s bank can also add its assurance of payment to the Seller by confirming the letter of credit — a double security of payment.
If the Bank is the Issuing Bank acting on instructions from the Buyer, then the LC is an Import LC.
After the shipment of goods, the Beneficiary prepares all document drafts and presents them to the Negotiating bank for payment under the terms of the credit. The Advising Bank checks the documents against the terms and conditions of the credit. If the documents comply with the terms of the credit, the Negotiating Bank pays, accepts, or negotiates in accordance with the reimbursement instructions of the Issuing Bank as stated in the credit. The Negotiating Bank then sends the documents to the Issuing Bank for reimbursement. The Issuing Bank checks the negotiated documents and reimburses the Negotiating Bank for its payment in the terms of the credit.
The Import Letter of Credit (IPLC) module controls the operations of the Issuing Bank in an import LC transaction.
Transaction Stages
This stage refers to processes involving the Issuance of the Letter of Credit.
This stage refers to processes involving the Amendment of the Letter of Credit.
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This stage refers to the processes involved upon receiving the documents presented by the Beneficiary. This include:
examining of the received documents against the terms and conditions of the LC
determining whether the terms and conditions of the LC have been complied with or are discrepant
This stage refers to the processes involved in handling discrepant documents.
This stage refers to the processes involved in settling the LC according to specified payment terms.
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Lesson 1: Issuance
The issuance of an LC may be preformed using the following transaction functions
Issue Letter of Credit One-Step
Issue Back-to-Back LC One Step
Issue Transfer LC One Step
Transaction Function Details
Import Letter of Credit Issuance: Issuing a Commercial Letter of Credit
Issue Letter of Credit One Step
Function Description: Generated Output:
This function is used issue a commercial letter of credit.
Prior to running this function, an authorized Approval transaction for LC Issuance must be in place.
SWIFT
: MT700 / MT701
: MT705 (optional)
Document : Yes
GAPI
Voucher
: Yes
: Yes
Related Function Group:
IPLC Issuance
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Transaction Processing
1. Secure an approval reference number from the Approval and Limits module prior to the processing of an Issue Letter of Credit
2. Run the Issue Letter of Credit function.
Import Letter of Credit > IPLC Issuance > Issue Letter of Credit One Step
3. Specify the needed information using the tabs provided and then confirm the transaction.
Main tab
Use the lookup button provided to search for the approval transaction to be used in processing the issuance of the LC. Once selected, information defined in the selected approval transaction are automatically populated in the fields of the Issue Letter of Credit One Step function.
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Parties I tab
Details from the approval transaction are displayed. Other necessary party details may be define here.
Parties II tab
Party information pertaining to the banks that are to be involved in the transaction may be defined here.
Tenor tab
Information regarding the LC Tenor may be defined here.
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Goods tab
Information regarding the goods that are to be shipped may be defined here.
Documents tab
Information regarding the required documents that are to be presented upon shipment of the goods may be defined here.
Instructions tab
Information regarding the instructions of the Issuing bank to the Paying bank may be specified here.
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Charges tab
This is where the different charges and commissions that are to be collected for this specific transaction may be viewed. The user may specify the account number where the charges are to be collected in the account number (AC/NO) field provided.
Use the Customer Pay Currency (Trx) and Customer Pay Currency dropdown fields to specify the currencies to be used in collecting the charge or commission. Right across each pay currency are account number fields where the appropriate account numbers may be selected to be used for debiting the charge from the customer's account.
Advice tab
Use this tab configure an Advice to a specified recipient.
Notes tab
Use this tab to add notes related to the issuance of the letter of credit.
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1. Perform the Supervisor Release function.
Import Letters of Credit > IPLC Maintenance >Supervisor Release
Import Letter of Credit Issuance: Issuing a Back-to-Back LC
Issue Back-to-Back LC One Step
Function Description: Generated Output:
This function is used to issue a Back to Back LC
This function requires creation of an Advising record from the Export Letter of Credit Module.
Prior to running this function, an authorized Approval transaction for LC Issuance must be in place.
SWIFT
: MT700 / MT701
: MT705 (optional)
Document : YES
Gapi
Voucher
: YES
: YES
Related Function Group:
IPLC Issuance
Transaction Processing:
1. Perform the Advice process using the functions of the Import Letters of Credit module.
2. Run the Issue Back-to-Back LC One Step function.
Import Letter of Credit > IPLC Issuance > Issue Back-to-Back LC One Step
3. Specify the needed information using the tabs provided and then confirm the transaction.
4. Perform the Supervisor Release function.
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Import Letter of Credit Issuance: Issuing a Transfer LC
Issue Transfer LC One Step
Function Description: Generated Output:
This function is used to issue a Transfer LC
This function requires creation of an Advising record from the Export Letter of Credit Module.
Prior to running this function, an authorized Approval transaction for Transfer LC must be in place.
SWIFT
: MT720
: MT705 (optional)
Document : No
Gapi
Voucher
: YES
: YES
Related Function Group:
IPLC Issuance
Transaction Processing:
1. Perform the Advice process using the functions of the Import Letters of Credit module.
2. Run the Issue Transfer LC One Step function.
Import Letter of Credit > IPLC Issuance > Issue Transfer LC One Step
3. Specify the needed information using the tabs provided and then confirm the transaction.
4. Perform Supervisor Release function.
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Lesson 2: Amendment
In the event that the applicant requests for an amendment of an issued LC, any of the following transaction functions may be used to perform the amendment and issue the amended LC.
Issue Amendment One Step
Cancel LC Amendment Registration
Transaction Flow
Approval Category / Product Type
Import Letter of Credit Module function
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Transaction Function Details
Import Letter of Credit Amendment: Issuing an Amendment to a Commercial LC
Issue Amendment One Step
Function Description: Generated Output:
This function is used to amend an issued LC.
Prior to running this function, an authorized Approval transaction for LC Amendment must be in place.
SWIFT : MT707
Document : Yes
GAPI
Voucher
: Yes
: Yes
Related Function Group:
IPLC Amendment
Transaction Processing
1. Run the Issue Amendment One Step function.
Import Letter of Credit > IPLC Amendment > Issue Amendment One Step
2. Review the details and then confirm the transaction.
Select the related Approval transaction for the Amendment Request. The system automatically retrieves the amendment details from the selected approval transaction and displays the information onto the related fields in the Issue Amendment One Step screen.
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3. Perform the Supervisor Release function.
Import Letters of Credit >IPLC Maintenance>Issue LC Amendment One Step
Import Letter of Credit Amendment: Cancelling the LC
Cancel LC Amendment Registration
Function Description: Generated Output:
This function is used to Cancel the LC.
SWIFT : MT707
Document : None
Voucher : None
Related Function Group:
IPLC Amendment
Transaction Processing:
1. Run the Cancel LC Amendment Registration function.
Import Letter of Credit > IPLC Amendment > Cancel LC Amendment Registration
2. Use the Instructions tab on the transaction screen to specify instructions to Cancel the LC. Confirm the Transaction.
3. Perform the Supervisor Release function.
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Lesson 3: Presentation
Upon receipt of the of the documents from the Beneficiary through the Advising Bank / Negotiating Bank, the documents may now be registered in the system to check for compliance of the documents with the terms and conditions of the LC.
The functions that may be run to perform this process are as follows:
Register Documents
Register Waiver
Transaction Flow
Import Letter of Credit Module function
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Transaction Function Details
Import Letter of Credit Presentation: Registering and Checking for Compliance of received Documents
Register Documents LC
Function Description: Generated Output:
This function is used to create a drawing on an LC based on the documents received from the Advising Bank / Negotiating Bank.
If the documents are found compliant, the record may proceed settlement.
If the documents are found with discrepancies, the specified presenting bank is notified.
SWIFT
: MT999
Document : Yes
Gapi
Voucher
: No
: Yes
Related Function Group:
IPLC Presentation
Transaction Processing
1. Upon receipt of documents, run the Register Documents function.
Import Letter of Credit > IPLC Presentation > Register Documents LC
2. Select the LC record where documents are to be registered with.
3. Specify the needed information about the received documents using the tabs provided. When done, click on the confirm button.
Main tab
Use this tab to record the status of the received document. Specify whether the document is clean or discrepant on the Document Status field provided.
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Documents tab
Use this tab to record the documents that have been received.
4. Perform the Supervisor Release function.
Import Letters of Credit > IPLC Maintenance > Supervisor Release
Import Letter of Credit Presentation: Drawing through a received for Waiver
Register Waiver
Function Description: Generated Output:
This function is used to register a drawing through an Advice of Discrepancy / Waiver Request received by mail or other authenticated message.
SWIFT : MT999 (optional)
Document : Yes
Voucher
GAPI
: None
: No
Related Function Group:
IPLC Presentation
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Transaction Processing
1. Upon receipt of the request for waiver, run the Register Waiver Request function.
Import Letter of Credit > Document Examination> Register Waiver Request
2. Select the LC record where documents are to be registered with.
3. Specify the needed information about the received documents using the tabs provided. When done, click on the confirm button.
Main tab
Use this tab to specify presentation information as indicated in the received request for waiver.
Discrepancies tab
Use this tab to indicate the discrepancies as specified in the received request for waiver.
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4. Perform the Supervisor Release function.
Import Letters of Credit > IPLC Maintenance > Supervisor Release
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Lesson 4: Settlement
In the event that the presented documents are found clean or with waived discrepancies, the LC may be settled through the Pay/Accept function.
Transaction Flow
Approval Category / Product Type
Import Letter of Credit Module function
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Transaction Function Details
Import Letter of Credit Settlement: Payment of LC
Pay/Accept
Function Description: Generated Output:
This function is used to process payments for a Sight LC and perform Acceptance.
This function is run after presentation of documents that are
clean
with waived discrepancies
with TT Claim
Prior to running this function, an authorized Approval transaction for LC Settlement must be in place.
SWIFT : MT202 / MT103
Document : Yes
Gapi
Voucher
:Yes
: Yes
Payment at Maturity
Function Description: Generated Output:
This function is used to process payments through an MT202/MT103 message for Acceptance records that had reached its maturity date.
SWIFT : MT202
: MT103
Document : Yes
Voucher : Yes
Related Function Group:
Usance Documents
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SECTION 4: EXPORT LETTER OF CREDIT
Expectations
At the end of this section, the learner is expected to:
use a defined Approval record in creating an Export LC record
be able to perform the processes in an Export Letter of Credit by using the functions of the Export Letter of Credit (EPLC) module
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Overview
A letter of credit (LC) is a document that is issued by a bank stating its commitment to pay the Exporter (or Seller) a stated amount of money on behalf of an Importer (or Buyer) so long as the Seller meets specific documentary terms and conditions.
The Buyer applies for a letter of credit from the Issuing Bank (the Buyer’s bank) in favor of the Seller (the Beneficiary of the letter of credit). The Advising Bank (the Seller’s bank) advises the seller of the receipt of the letter of credit.
The Advising Bank advises the Beneficiary on the terms and conditions of the credit. If the Advising Bank agrees to advice the credit, it must take reasonable care to check the apparent authenticity of the credit. If the Advising Bank should choose not to advice the credit, the Advising Bank must inform the Issuing Bank without delay. If the Advising Bank is not able to establish sufficient authenticity of the credit, the Advising Bank must inform without delay the bank from which the instructions have been received. The Advising Bank may choose to advice the unauthenticated credit, but at the same time must inform the Beneficiary that the authenticity of that credit has not been established.
If the bank is the Advising Bank acting upon instructions from the Issuing Bank, the LC is then an Export LC.
The Export Letter of Credit (EPLC) module controls the operations of the Advising, Confirming, or Nominated Bank in an export LC transaction.
Transaction Stages
This stage refers to processes involving the Advising of a received Letter of Credit.
This stage refers to processes involving the Amendment of a Letter of Credit.
This stage refers to the processes involved upon receiving the documents presented by the Beneficiary. This include:
examining of the received documents against the terms and conditions of the
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 4: EXPORT LETTER OF CREDIT 70 Serial Number: TMM-00001-EBGH
LC
determining whether the terms and conditions of the LC have been complied with or are discrepant
This stage refers to the processes involved in handling discrepant documents.
This stage refers to the processes involved in settling the LC according to specified payment terms.
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Lesson 1: Advice
A received LC may be registered into the system through the functions of the LC Advising function group.
These functions are as follows:
Process MT705
Register Pre-Advice
Process 700/710/720
Advice LC One Step
Transaction Flow
Export Letter of Credit Module function
Transaction Function Details
Export Letter of Credit Advising: Advising a received Letter of Credit
Process MT705
Function Description: Generated Output: This function is used to process the pre-advice of
a letter of credit that is received through a SWIFT MT705.
SWIFT : MT705 or
: MT730
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Advice
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Register Pre-Advice
Function Description: Generated Output: This function is used to register the pre-advice of
a letter of credit that is not received in the MT 705 format.
SWIFT : MT705 or
: MT730
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Advice
Process 700/710/720
Function Description: Generated Output: This function is used for the registration of the
advice of an export letter of credit that is received through a SWIFT MT700, MT710, or MT720.
Transaction details are retrieved from the demerged SWIFT MT700, MT710, or MT720
SWIFT : MT710
: MT730
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Advice
Advice LC One Step
Function Description: Generated Output: This function is used to process the advice of
an export letter of credit to the Beneficiary without having to go through the Pre-Advice process.
SWIFT : MT 710
: MT 730
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Advice
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Lesson 2: Amendment
In the event that the LC is amended, the amendment details may be reflected in the system and advised to the beneficiary by use of the following functions:
Advise Amendment One Step
Process MT707
Beneficiary Response
Transaction Flow
Export Letter of Credit Module function
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Transaction Function Details
Export Letter of Credit Amendment: Processing an Amendment to an LC
Process MT707
Function Description: Generated Output:
This function is used to register the advice of a letter of credit amendment instruction received through SWIFT MT707.
SWIFT : MT707
: MT730
Document : Yes
Voucher
GAPI
: Yes
: NO
Related Function Group:
EPLC Amendment
Advise Amendment One Step
Function Description: Generated Output:
This function is used to Advise the Amendment of the LC. This is usually run if no MT707 is demerged in the system.
SWIFT : MT707
: MT730
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Amendment
Beneficiary Response
Function Description: Generated Output:
This function is used to accept or reject a detrimental amended LC record.
SWIFT : MT999
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Amendment
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Lesson 3: Presentation
Upon receipt of the of the documents from the beneficiary, the documents may now be registered in the system to check for compliance of the documents with the terms and conditions of the LC.
The functions that may be run to perform this process are as follows:
Register Documents Advised By Us
Register Documents Not Advised By Us
Check Documents
Send Documents
Beneficiary Discrepancy Response
Refused Documents
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Transaction Flow
Export Letter of Credit Module function
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Transaction Function Details
Export Letter of Credit Presentation: Registering and Checking for Compliance of received Documents
Register Documents Not Advised By Us
Function Description: Generated Output:
This function is used to register the receipt of the required documents except where an advice of discrepancy has already been received.
This function is run when the related LC is advised by another bank: a new record is created in the database, and new drawing and advising reference numbers are generated.
SWIFT : MT999
Document : Yes
Voucher
GAPI
: None
: No
Related Function Group:
EPLC Presentation
Register Documents Advised By Us
Function Description: Generated Output:
This function is used to register the receipt of the required documents except where an advice of discrepancy has already been received. This function is run when the related LC is advised by the bank (i.e., as the Advising Bank).
SWIFT : MT999
Document : Yes
Voucher
GAPI
: None
: NONE
Related Function Group:
EPLC Presentation
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 4: EXPORT LETTER OF CREDIT 78 Serial Number: TMM-00001-EBGH
Check Documents
Function Description: Generated Output:
This function is used to create a drawing on an LC based on the documents received from the beneficiary.
If the documents are found compliant, the record may proceed settlement.
SWIFT : MT750
Document : Yes
Voucher
GAPI
: None
: NONE
Related Function Group:
EPLC Presentation
Send Documents
Function Description: Generated Output:
This function is used in processing the dispatch of the documents to the Issuing or Nominated bank.
If the documents are found compliant, the record may proceed settlement.
SWIFT : MT999
Document : Yes
Voucher
GAPI
: Yes
: NONE
Related Function Group:
EPLC Presentation
In the event that the documents are found with discrepancies, the following functions may be used to perform the appropriate action:
Beneficiary Discrepancy Response
Refused Documents
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 4: EXPORT LETTER OF CREDIT 79 Serial Number: TMM-00001-EBGH
Export Letter of Credit Presentation: Handling documents with discrepancies
Beneficiary Discrepancy Response
Function Description: Generated Output:
This function is used for the registration of the instruction from the Beneficiary in response to an advice of the discrepancies that are noted in the drawing under the letter of credit.
SWIFT : MT999
Document : Yes
Voucher
GAPI
: None
: None
Related Function Group:
EPLC Discrepancies
Refused Documents
Function Description: Generated Output:
This function is used in the registration of the refusal of a drawing under the letter of credit.
This function ends the negotiation process for unaccepted discrepant documents
SWIFT
: MT34
Document : Yes
Voucher
GAPI
: None
: None
Related Function Group:
EPLC Discrepancies
Transaction Processing:
1. Perform the appropriate discrepancy-handling process using the functions provided.
2. Specify the needed information using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 4: EXPORT LETTER OF CREDIT 80 Serial Number: TMM-00001-EBGH
Lesson 4: Settlement
Transaction Flow
Approval Category / Product Type
Export Letter of Credit Module function
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 4: EXPORT LETTER OF CREDIT 81 Serial Number: TMM-00001-EBGH
In the event that the presented documents are found clean or with waived discrepancies, the LC may be settled through the Pay/Accept function.
Transaction Function Details
Export Letter of Credit Settlement: Payment of LC
Pay/Accept
Function Description: Generated Output:
This function is used to process payments for a Sight LC and perform Acceptance.
Prior to running this function, an authorized Approval transaction Assignment of Proceeds of LC must be in place.
SWIFT
: None
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
EPLC Settlement
Transaction Processing:
1. Perform the appropriate settlement process using the functions provided.
2. Specify the needed information using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 4: EXPORT LETTER OF CREDIT 82 Serial Number: TMM-00001-EBGH
Should a request of a discount is received, the following function may be used to process the discount:
Discount
Discount
Function Description: Generated Output:
This function is used to perform discounting on an LC record.
Prior to running this function, an authorized Approval transaction for Discounting must be in place.
SWIFT : MT999
Document : Yes
Voucher
GAPI
: Yes
: NO
Related Function Group:
EPLC Settlement
When the record has undergone Acceptance (Usance), the following functions may be used to effect payment and process Usance documents.
Payment at Maturity
Transaction Function Details
Payment at Maturity
Function Description: Generated Output:
This function is used to process payments for Acceptance records that had reached its maturity date.
SWIFT
: MT799
Document : Yes
Voucher
GAPI
: Yes
: NO
Related Function Group:
EPLC Settlement
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 83 Serial Number: TMM-00001-EBGH
SECTION 5: EXPORT COLLECTION
Expectation
At the end of this section, the learner is expected to perform the processes in an export collection by using the functions of the Export Collection (EXCO) module.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 84 Serial Number: TMM-00001-EBGH
Overview
In a Collection transaction, the seller retains control over the merchandise while the seller's bank transmits the seller's documents, such as commercial invoices and bills of lading, to the buyer's bank, which informs the buyer that it is holding these documents pending payment. The buyer's bank releases the documents to the buyer only when the payment or acceptance to pay at some future date occurs as agreed between the buyer and the seller. The banks in this case only act as collecting agents.
If the bank is the Remitting bank, acting upon instructions from the exporter, then the collection is an Export Collection.
Transaction Stages
This stage refers to processes involving the registration of a received request for collection.
This stage refers to processes involving any Amendment requested to the collection.
This stage refers to the processes involved in the settlement or acceptance of a draft in a collection.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 85 Serial Number: TMM-00001-EBGH
Lesson 1: Registration
The creation of a collection record may be preformed using the following transaction functions
Create Collection
Create Collection (Copy Existing)
Transaction Function Details
Export Collection: Creating a Collection Record
Create Collection
Function Description: Generated Output:
This function is used to create a collection record based on the received request by the customer.
SWIFT
: MT499 / MT999
Document : Yes
Voucher
GAPI
: No
: Yes
Related Function Group:
Register Collection
Create Collection (Copy Existing)
Function Description: Generated Output:
This function is used to allow the user to use an existing collection record as a template for creating a new Collection.
SWIFT
: MT499 / MT999
Document : Yes
Voucher
GAPI
: No
: No
Related Function Group:
Register Collection
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 86 Serial Number: TMM-00001-EBGH
Transaction Processing
4. Run the Create Collection function.
Export Collection > EXCO Registration > Create Collection
5. Specify the needed information using the tabs provided and then confirm the transaction.
6. Perform the Supervisor Release function.
Export Collection > EXCO Maintenance > Supervisor Release
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 87 Serial Number: TMM-00001-EBGH
Lesson 2: Amendment
Amendment of a collection record may be performed using the Amend/Discharge function.
Transaction Flow
Export Collection Module function
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 88 Serial Number: TMM-00001-EBGH
Amend / Discharge
Function Description: Generated Output:
This function is used to perform any of the following amendments on a collection record:
Change Bill Amount/ Maturity
Free of Payment
Close Files
Change Payment Term
All Others
SWIFT
: MT430
Document : NO
Voucher
GAPI
: YES
: YES
Related Function Group:
Amendment
Transaction Processing
1. Run the Create Collection function.
Export Collection > Amendment > Amend/Discharge
2. Specify the needed information using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
Export Collection> EXCO Maintenance > Supervisor Release
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 89 Serial Number: TMM-00001-EBGH
Lesson 3: Payment and Acceptance
As the payment terms in a collection transaction may be through:
Documents Against Payment (D/P)
Documents Against Acceptance (D/A)
The following functions may be used to process purchase/discount and payments based on the terms specified in the collection record.
Transaction Should be on term D/P:
o Payment (D/P)
Transaction Should be on term D/A
o Settlement at Maturity
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 90 Serial Number: TMM-00001-EBGH
Transaction Flow
Approval Category / Product Type
Export Collection Module function
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 5: EXPORT COLLECTION 91 Serial Number: TMM-00001-EBGH
Transaction Function Details
Export Collection: Payment with term D/P
Payment
Function Description: Generated Output:
This function is used to process payment for a collection record. This is usually run when the collection proceeds has been received from the Collecting Bank.
SWIFT : None
Document : Yes
Gapi
Voucher
: Yes
: Yes
Related Function Group:
EXCO Settlement
Transaction Processing:
1. Run the Payment function.
Export Collections> EXCO Settlements > Payment
2. Specify the needed information (perform debit and credit entries) using the tabs provided and then confirm the transaction.
3. Perform Supervisor Release function.
Export Collection: Payment with term D/A
Settlement at Maturity (D/A)
Function Description: Generated Output:
This function is used to process payment for a collection record that has undergone acceptance. This is usually run when the collection proceeds has been received from the Collecting Bank.
SWIFT
: None
Document : No
Voucher
GAPI
: No
: No
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 92 Serial Number: TMM-00001-EBGH
SECTION 6: IMPORT COLLECTION
Expectation
At the end of this section, the learner is expected to perform the processes in an import collection by using the functions of the Import Collection (IMCO) module.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 93 Serial Number: TMM-00001-EBGH
Overview
In a Collection transaction, the seller retains control over the merchandise while the seller's bank transmits the seller's documents, such as commercial invoices and bills of lading, to the buyer's bank, which informs the buyer that it is holding these documents pending payment. The buyer's bank releases the documents to the buyer only when the payment or acceptance to pay at some future date occurs as agreed between the buyer and the seller. The banks in this case only act as collecting agents.
If the bank is the Collecting Bank acting upon instructions from the Remitting -Bank, or is the Presenting Bank acting upon instructions from the Collecting Bank, then the collection is an Import Collection.
Transaction Stages
This stage refers to processes involving the registration of a received request for collection.
This stage refers to processes involving any Amendment requested to the collection.
This stage refers to the processes involved in the settlement or acceptance of a draft in a collection.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 94 Serial Number: TMM-00001-EBGH
Lesson 1: Registration
The creation of a collection record may be preformed using the following transaction functions
FDO Import Collection
Create Collection
Create Collection (Copy Existing)
Transaction Function Details
Import Collection: Creating a Collection Record
Create Collection
Function Description: Generated Output:
This function is used to create a collection record based on the received collection order by the Remitting Bank.
SWIFT : MT410
Document : Yes
Voucher
GAPI
: No
:No
Related Function Group:
IMCO Registration
Create Collection (Copy Existing)
Function Description: Generated Output:
This function is used to allow the user to use an existing Collection record as a template for creating a new Collection.
SWIFT : MT410
Document : Yes
Voucher : Yes
Related Function Group:
IMCO Registration
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 95 Serial Number: TMM-00001-EBGH
FDO Inward Doc Collection
Function Description: Generated Output:
This function is used Create Collection
SWIFT : No
Document : No
Voucher
GAPI
: No
:No
Related Function Group:
FDO Import Collection
Transaction Processing
1. Run the Create Collection function.
Import Collection > IMCO Registration > Create Collection
2. Specify the needed information using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
Import Collection > IMCO Maintenance > Supervisor Release
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 96 Serial Number: TMM-00001-EBGH
Lesson 2: Amendment
Amendments to an import collection transaction may be according to:
Amendment
Amend an Accepted Bill
Discharge
Transaction Flow
Approval Category / Product Type
Import Collections Module function
Transaction Function Details
Import Collection: Amendment
Amendment
Function Description: Generated Output:
This function is used to Amendment SWIFT : MT999
Document : Yes
Voucher
GAPI
: None
: None
Related Function Group:
IMCO Amendment
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 97 Serial Number: TMM-00001-EBGH
Transaction Processing:
1. Run the Amendment function.
Import Collection > IMCO Amendment > Amendment
2. Specify the needed information (Amendment details) using the tabs provided and then confirm the transaction.
Perform the Supervisor Release function.
Import Collection: Amend an Accepted Bill
Amend an Accepted Bill
Function Description: Generated Output:
This function is used to Amendment an accepted bill of a collection record.
SWIFT : None
Document : None
Voucher
GAPI
: None
: None
Related Function Group:
IMCO Amendment
Discharge
Function Description: Generated Output:
This function is used to perform the amendment or discharge of a collection record based on the registered response to the discharge request from the remitting bank.
SWIFT
: MT999
: MT430
Document : Yes
Voucher
GAPI
: Yes
:NO
Related Function Group:
IMCO Amendment
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 98 Serial Number: TMM-00001-EBGH
Lesson 3: Acceptance and Payment
As the payment terms in a collection transaction may be through:
Documents Against Payment (D/P)
Documents Against Acceptance (D/A)
The following functions may be used to process payments based on the terms specified in the collection record.
Transaction should be on term D/P:
o Payment (DP )
Transaction should be on term D/A
o Settlement at Maturity
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 99 Serial Number: TMM-00001-EBGH
Transaction Flow
Approval Category / Product Type
Import Collections Module function
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 6: IMPORT COLLECTION 100 Serial Number: TMM-00001-EBGH
Transaction Function Details
Import Collection: Payment with term D/P
Payment (DP)
Function Description: Generated Output:
This function is used to process payment for a collection record.
SWIFT : MT202 / MT103
Document : Yes
Voucher
GAPI
: Yes
: No
Related Function Group:
IMCO Settlement
Transaction Processing:
1. Run the Payment (DP) function.
Import Collection > IMCO Settlement > Payment (D/P)
2. Specify the needed information (perform debit and credit entries) using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
Import Collection: Payment with term D/A
Settlement at Maturity ( D / A )
Function Description: Generated Output:
This function is used to process payment for a collection record that has undergone acceptance.
SWIFT
: MT202/ MT103
Document : Yes
Voucher
GAPI
: Yes
: NO
Related Function Group:
IMCO Settlement
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 7: SHIPPING GUARANTEE 101 Serial Number: TMM-00001-EBGH
SECTION 7: SHIPPING GUARANTEE
Expectations
At the end of this section, the learner is expected to:
use a defined Approval record in creating an Shipping Guarantee record
be able to perform the processes in a Shipping Guarantee transaction by using the functions of the Shipping Guarantee (SHGT) module
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 7: SHIPPING GUARANTEE 102 Serial Number: TMM-00001-EBGH
Overview
In an Import Letter of Credit or Import Collection transaction, the ship may arrive before the arrival of the original documents. The buyer wishes to take possession of the goods to avoid demurrage and costs, so asks the Bank to issue a guarantee to the shipping company to obtain release. As the bank will be receiving the original documents under the Collection or Letter of Credit, it will authorise the shipping company to release goods without production of the original Bill of Lading and promises to produce it when it arrives. It also indemnifies the shipping company against any costs or expenses they may incur by their so doing.
Transaction Stages
This stage refers to processes involving the Issuance a Shipping Guarantee for use in either:
a Letter of Credit transaction or
a Collection transaction
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 7: SHIPPING GUARANTEE 103 Serial Number: TMM-00001-EBGH
Lesson 1: Issuance
A Shipping Guarantee may be issued against a Letter of Credit
Issuance of a Shipping Guarantee (LC)
Issuance of a Shipping Guarantee against an LC transaction may be done using the Issue SG Against LC One Step function.
Issue SG Against LC One Step
Function Description: Generated Output:
This function is used to issue a Shipping Guarantee against an LC.
Prior to running this function, an authorized Approval transaction for SG Issuance must be in place.
SWIFT : MT999
Document : Yes
Voucher
GAPI
: Yes
: NO
Related Function Group:
SHGT Issuance
Transaction Processing
1. Run the Issue SG Against LC One Step function.
Shipping Guarantee > SHGT Issuance > Issue SG Against LC One Step
2. Specify the needed information using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 104 Serial Number: TMM-00001-EBGH
SECTION 8: OUTWARD GUARANTEE
Expectations
At the end of this section, the learner is expected to:
use a defined Approval record in creating an outward guarantee record
be able to perform the processes in an Outward Guarantee transaction by using the functions of the Outward Guarantee (GTEE) module
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 105 Serial Number: TMM-00001-EBGH
Overview
Letters of guarantee, also known as bonds, are issued by a ‘guarantor’, usually a bank, on behalf of a party under contract in an import-export transaction. Through this instrument, the Bank vouches that the Applicant can fulfill obligations stipulated in the contract. Hence, this serves as a form of security for the Beneficiary of the Guarantee should the other party fail to fulfill his contractual obligations.
Should obligations not be carried out entirely, the Guarantor undertakes to pay a sum of money to the Beneficiary in compensation. The amount of money may be any sum from 1% to 100% of the original contract value.
When the Issuing Bank issues a Guarantee (in favor of the Beneficiary), the Applicant is requested to sign a counter indemnity. This counter indemnity authorises the Issuing Bank to debit the Applicant’s account with the amount of money paid out under the Guarantee. The Applicant cannot refuse to reimburse the Issuing Bank in such cases. The Issuing Bank, on the other hand, does not need to seek permission to debit the account, provided that the claim is in accordance with the terms of the original Guarantee. The counter indemnity is a continuing liability to the Applicant for as long as the Guarantee is outstanding and may not be modified unless the Guarantee itself is first amended.
An outward Guarantee is one wherein the Bank processes a request for Guarantee on behalf of an Applicant.
The Outward Guarantee (GTEE) module controls the operations of the Issuing Bank in an Outward Guarantee transaction.
Transaction Stages
This stage refers to processes involving the Issuance of a Guarantee in favour of a Beneficiary.
This stage refers to processes involving the Amendment of an issued Guarantee.
This stage refers to the process of claiming of payment under a Guarantee.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 106 Serial Number: TMM-00001-EBGH
Transaction Flow
Approval Category / Product Type
Outward Guarantee Module function
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 107 Serial Number: TMM-00001-EBGH
Lesson 1: Issuance
The issuance of a Guarantee may be preformed through the following functions:
Register Guarantee
Transaction Function Details
Outward Guarantee Issuance: Issuing a Guarantee
Register Guarantee
Function Description: Generated Output:
This function is used to Issue an Outward Guarantee.
Prior to running this function, an authorized Approval transaction for Guarantee Issuance must be in place.
SWIFT : MT760 or MT799 or MT999 (depending on the specified issuance type)
Document : Yes
Voucher
Gapi
: Yes
:Yes
Related Function Group:
GTEE Issuance
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 108 Serial Number: TMM-00001-EBGH
Lesson 2: Amendment
In the event that the applicant requests for an amendment on the issued guarantee, the Amend Guarantee function may be used to perform the amendment.
Transaction Function Details
Outward Guarantee Amendment: Amending a Guarantee
Amend Guarantee
Function Description: Generated Output:
This function is used to continue processing and issue an amendment request on a Guarantee received from the Web.
Prior to running this function, an authorized Approval transaction for Guarantee Amendment must be in place.
SWIFT : MT767 or MT799 or MT999 (depending on the specified issuance type)
Document : No
Voucher
Gapi
: Yes
: No
Related Function Group:
GTEE Amendment
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 109 Serial Number: TMM-00001-EBGH
Lesson 3: Claim
In the event that a Claim against a guarantee is received, details of the claim may be processed using the following transaction functions:
Register Claim
Claim Settlement
Transaction Function Details
Outward Guarantee Amendment: Processing a Claim under a Guarantee
Register Claim
Function Description: Generated Output:
This function is used to register a claim received against a guarantee.
Prior to running this function, an authorized Approval transaction for Claim under Guarantee must be in place.
SWIFT
: None
Document : None
Voucher
Gapi
: None
: Yes
Related Function Group:
GTEE Claim
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 8: OUTWARD GUARANTEE 110 Serial Number: TMM-00001-EBGH
Claim Settlement
Function Description: Generated Output:
This function is used to process the settlement of a registered claim against a guarantee.
SWIFT
: MT202 / MT103
Document : None
Voucher
Gapi
: Yes
:No
Related Function Group:
GTEE Claim
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 111 Serial Number: TMM-00001-EBGH
SECTION 9: INWARD GUARANTEE
Expectation
At the end of this section, the learner is expected to be able to perform the processes in an Inward Guarantee transaction by using the functions of the Inward Guarantee (IWGT) module.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 112 Serial Number: TMM-00001-EBGH
Overview
Letters of guarantee, also known as bonds, are issued by a ‘guarantor’, usually a bank, on behalf of a party under contract in an import-export transaction. Through this instrument, the Bank vouches that the Applicant can fulfill obligations stipulated in the contract. Hence, this serves as a form of security for the Beneficiary of the Guarantee should the other party fail to fulfill his contractual obligations.
Should obligations not be carried out entirely, the Guarantor undertakes to pay a sum of money to the Beneficiary in compensation. The amount of money may be any sum from 1% to 100% of the original contract value.
When the Issuing Bank issues a Guarantee (in favor of the Beneficiary), the Applicant is requested to sign a counter indemnity. This counter indemnity authorises the Issuing Bank to debit the Applicant’s account with the amount of money paid out under the Guarantee. The Applicant cannot refuse to reimburse the Issuing Bank in such cases. The Issuing Bank, on the other hand, does not need to seek permission to debit the account, provided that the claim is in accordance with the terms of the original Guarantee. The counter indemnity is a continuing liability to the Applicant for as long as the Guarantee is outstanding and may not be modified unless the Guarantee itself is first amended.
An Inward Guarantee is one wherein the Bank is the Advising Bank acting on instructions from the Issuing Bank. An Inward Guarantee transaction begins with the receipt of the Letter of Guarantee by the Advising Bank or entity on behalf of the Beneficiary of the Guarantee.
The Inward Guarantee (IWGT) module controls the operations of the Beneficiary’s bank in an Inward Guarantee transaction.
Transaction Stages
This stage refers to processes involving the registration of a received guarantee
This stage refers to processes involving the amendment of a registered guarantee.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 113 Serial Number: TMM-00001-EBGH
This stage refers to the process of claiming of payment under a Guarantee.
Transaction Flow
Inward Guarantee Module function
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 114 Serial Number: TMM-00001-EBGH
Lesson 1: Registration
The processing of a received Guarantee instruction starts by creating the guarantee record in the system.
The following functions may be used for this purpose:
Register Inward Guarantee
Issue Inward Guarantee
Transaction Function Details
Inward Guarantee Issuance: Issuing a Guarantee (Two-Step)
Register Inward Guarantee
Function Description: Generated Output:
This function is used to process the registration of the receipt of an incoming Guarantee instruction.
SWIFT : None
Document : None
Voucher
Gapi
: None
: No
Related Function Group:
IWGT Issue
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 115 Serial Number: TMM-00001-EBGH
Issue Inward Guarantee
Function Description: Generated Output:
This function is used to continue processing and issue a received Guarantee application.
SWIFT : MT768
: MT760
Document : Yes
Voucher
Gapi
: Yes
: Yes
Related Function Group:
IWGT Issue
Transaction Processing
1. Run the Register Inward Guarantee function
Inward Guarantee > IWGT Issue > Register Inward Guarantee
2. Specify the needed information using the tabs provided and then confirm the transaction.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 116 Serial Number: TMM-00001-EBGH
3. Perform the Supervisor Release on function.
Inward Guarantee > IWGT Maintenance > Supervisor Release
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 117 Serial Number: TMM-00001-EBGH
Lesson 2: Amendment
In the event that an amendment instruction on the issued guarantee is received, the following functions may be used to perform the amendment:
Register Inward Amendment
Process MT767
Transaction Function Details
Inward Guarantee Amendment: Register Inward Amendemenet
Register Inward Amendment
Function Description: Generated Output:
This function is used to process the inward Guarantee amendment instruction.
SWIFT : MT768
: MT767
Document : Yes
Voucher
Gapi
: Yes
: No
Related Function Group:
IWGT Amendment
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 118 Serial Number: TMM-00001-EBGH
Process MT767
Function Description: Generated Output:
This function is used to process the inward Guarantee amendment instruction that is received through a SWIFT MT767.
SWIFT
: MT768
: MT767
Document : Yes
Voucher
Gapi
: Yes
: No
Related Function Group:
IWGT Amendment
Transaction Processing
1. Run the Inward Guarantee Amendment or Process MT767 (whichever is applicable) function.
Inward Guarantee > IWGT Amendment > Process MT767
2. Specify the needed information using the tabs provided and then confirm the transaction.
3. Perform the Supervisor Release function.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 119 Serial Number: TMM-00001-EBGH
Lesson 3: Claim
In the event that a Claim against a guarantee is received, details of the claim may be processed using the following transaction functions:
Register Claim
Settle Claim
Transaction Function Details
Inward Guarantee Amendment: Register Claim
Register Claim
Function Description: Generated Output:
This function is used to register a claim received against a guarantee.
SWIFT : None
Document : None
Voucher
Gapi
: None
:No
Related Function Group:
IWGT Claims
Settle Claim
Function Description: Generated Output:
This function is used to process the settlement of a registered claim against a guarantee.
SWIFT : None
Document : None
Voucher
Gapi
: Yes
: No
Related Function Group:
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 9: INWARD GUARANTEE 120 Serial Number: TMM-00001-EBGH
IWGT Claims
Transaction Processing
1. Run the Register Claim function.
Inward Guarantee > IWGT Claims > Register Claim
Specify the needed information using the tabs provided and then confirm the transaction.
2. Perform the Supervisor Release function.
3. Run the Settle Claim function.
Inward Guarantee > IWGT Claims > Settle Claim
Specify the needed information using the tabs provided and then confirm the transaction.
4. Perform the Supervisor Release function.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 10: LIMITS MANAGEMENT 121 Serial Number: TMM-00001-EBGH
SECTION 10: LIMITS MANAGEMENT
Expectation
At the end of this section, the learner is expected to know the limits of customer with the use of Eximbills Enterprise.
Overview Prior to performing trade transactions that exposes the bank or its customer to financial risks, the request for such transactions should undergo an limits management.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 10: LIMITS MANAGEMENT 122 Serial Number: TMM-00001-EBGH
Lesson 1: Set Global Limits
A Global Limit will be set for Customers, Banks and Countries which will be common for all Modules.
Transaction Function Details
1 Set Global Limits
Function Description: Generated Output:
This function is used to set a global limit.
SWIFT : None
Document : None
Voucher : None
Transaction Processing
1. Run the New Approval function.
Limits Management > Transaction Menu > Set Global Limits
2. Specify the needed information using the fields provided and then Confirm the transaction.
Where the Party Type,CustomerID and maturity can be defined.
Other information related to the Party Type may also be specified as follows.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 10: LIMITS MANAGEMENT 123 Serial Number: TMM-00001-EBGH
Lesson 2: Set Sub Limits
A Sub Limit will be set to Customers, Banks and Countries for which the global limit has been set. The sub limit should be within the global limit and it can be set for particular module.
Transaction Function Details
1 Set Sub Limits
Function Description: Generated Output:
This function is used to set a sub limit.
SWIFT : None
Document : None
Voucher : None
Transaction Processing
1. Run the New Approval function.
Limits Management > Transaction Menu > Set Sub Limits
2. Specify the needed information using the fields provided and then Confirm the transaction.
Where the Party Type,CustomerID and maturity can be defined.
Other information related to the Party Type may also be specified as follows.
TRANSACTION MANAGEMENT AND MAINTENANCE SECTION 10: LIMITS MANAGEMENT 124 Serial Number: TMM-00001-EBGH