ECM pays off for your Company!
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Transcript of ECM pays off for your Company!
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Eliminating re-occurring admin Eliminating re-occurring admin tasks can be as profitable as an tasks can be as profitable as an
improved manufacturing improved manufacturing process?process?
You may be leaking cash !
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We think ECM in the front office is as important as an assembly line in the back office! Why not have the Front Office be as interested in time-and-motion as the back office?
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Paper Documents & Files
Enterprise Applications
FaxElectronic Documents
FormsReports
Graphics, Video, &
Audio
Blueprints & Photos
XML & Meta Data
Print Output
Is your company managing these paper initiated processes or are they
managing you ?
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Packing slipInvoicePurchase Order
Basic Spaghetti Diagram
Business Manager Approval
Shipping & Receiving
Mail Room
AP Matching
Accounting
Purchasing Check Creation
Customer Services
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W
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Document touch's is a waste of time and money, is this happening at your company?
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The average AP, AR, or Contract office worker uses
10,00010,000 sheetsof paper a year and is not always efficiently handling them, this is where we can bring immediate ROI.
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45% 45% of office documents ends up in the trash or in a box on a shelf.
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40% 40% of a worker’s time is spent doing redundant task that can be automated.
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Studies have proven that: Cost Of Storing An Invoice / Sale Order / Logistics Document = $1.00 for each touch point or more
$1.40 Cost Of Filing / Invoice
$16.80 Filing Person's Wage Rate/Hour
5Time Taken To File An Invoice (minutes)
Storage & Retrieval Costs For Paper Based Invoices
$0.42Cost Of processing an Invoice$16.80 Filing Person's Wage Rate/Hour
1.5
Time Taken To File An Invoice (minutes)
Workflow integrated with ERP cuts costs… by 60%
1.5
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Even at low volume it adds up….
$280,000 200,000Large
$70,000 50,000Medium
$14,000 10,000Small
Cost/YrNumber Of Invoices/YrCompany Size
Storage & Retrieval Costs For Paper Invoices
$84,000 200,000Large
$21,000 50,000Medium
$4,200 10,000Small
Cost/YrNumber Of Invoices/YrCompany Size
Imaging & Document Management Costs
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When the number of users times the number of documents exceeds a 5,000 and/or the value of the documents lost or in the wrong hands exceed $500
Users x Documents Equals
1 5,000 5,000
10 500 5,000
100 50 5,000
When does a server based file system or “My Documents” not make sense anymore?
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Difference between a ECM and a file store…ECM’s integrate with ERP such as Oracle Apps or SAP’s “archive link”
ECM provides this: “My Documents” on the network drive shared among a group will leave you short in the automation game !
Intelligent (Active) Storage Where is it? Do we have it? Should we have it? No Retention.
Provides Biz-based distribution Where is the flow? No ability to integrate with SAP.
Version / Revision Controlled Is this the right copy? Am I working on the correct copy? Is this the latest PO or Invoice.
Management Reporting File listings, Missing document reports, escalation of a contract or an unpaid invoice
Business Process Automation None, can not scale to HR and other departments
Meets Compliancy None; security and compliance are impossible.
Supports biz-based doc type File type only concepts.
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Don’t drown in documents; let us bring back room assembly line workflow concepts to your front office tasks! Typically front office staffing is more expensive than back office personnel. With a little effort we can make admin’s world 60% faster and offer web based external facing views to your clients; Wouldn’t it be nice if payables or receivables, hidden in a process, were exposed aligning you closer to your venders and customers?
Have us in to do a discovery of where we can be most effective. Help me Help You!
Our value proposition to you is…“There is a lot of information below the surface in unstructured document.”
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Strategies for Increased Efficiency and Cost Reduction within AP, Collections, HR and other Back Office Functions
Leverage ECM technology along with workflow to supplement our ERP system shortfalls...
Result: to make for a more efficient and increased profitability for your company.