EBMT 2018, Lisbon EXHIBITOR technical...

EBMT 2018, LISBON EXHIBITOR TECHNICAL MANUAL The 44th Annual Meeting of the European Society for Blood and

Marrow Transplantation

Sunday March 18 - Wednesday March 21, 2018

Lisbon, Portugal

1

TABLE OF CONTENTS

INTRODUCTION 3

CONTRACTORS CONTACTS 4

DEADLINES TABLE

5

EXHIBITION TIME TABLE

6

EXHIBITION HALL

7

• Flooring/Floor Load

• Loading Access

• Getting There

• Parking

• Waste Removal

BUILD REGULATIONS

9

SHELL SCHEME 11

EXHIBITOR LIST

12

EXHIBITION FLOOR PLAN 13

EXHIBITOR PARTICIPATION 14

• Exhibitor Badges

• Scientific Registration

•

• Refreshments

•

• Badge Reader

HOTEL ACCOMMODATION

16

POSTERS

16

SOCIAL EVENTS 18

ADDITIONAL SERVICES

19

PROFILES IN FINAL PROGRAMME AND MOBILE APP

20

GENERAL

21

SHIPPING AND FREIGHT INFORMATION

22

IMEXA SERVICE KIT, CATERING, HOSTESSES ORDER FORMS 36

2

INTRODUCTION

DATES OF ANNUAL MEETING The 44th Annual Meeting of the European Society for Blood and Marrow Transplantation will take place from Sunday March 18 - Wednesday March 21, 2018. DATES OF EXHIBITON The exhibition will be held from Sunday March 18 until Tuesday, March 20, 2018. DEFINITIONS In this manual, the following terms are defined as: Exhibition: The exhibition is being held in conjunction with the EBMT 2018 Annual Meeting. Exhibitor: Includes any person, firm, company or corporation and its employees to whom space has been allocated for exhibiting at the commercial exhibition. Premises: Lisbon Congress Center-LCC EXHIBITION VENUE Centro de Congressos de Lisboa / Lisbon Congress Centre (LCC) Praça das Indústrias 1300-307 Lisboa, Portugal http://lisbonvenues.pt/en/lisbon-congress-center/ The Exhibition will be held in Pavilion 2 (Pavilhão do Rio) on Ground Level. ANNUAL MEETING ORGANIZER CME-Congresses Ltd. Tel: +972 3 555 0188 Fax: +972 3 540 1566 [email protected] www.ebmt2018.org EXHIBITION MANAGER Hanna Safier will be responsible for the management of the trade exhibition being held in conjunction with the EBMT 2018 Annual Meeting. For all enquiries relating to the exhibition, please contact: Ms. Hanna Safier CME Congresses Mobile: +972 54 6787820 Email: [email protected] WEBSITE For further information and continuous updates regarding the EBMT Annual Meeting please visit the website: http://ebmt2018.org/

3

http://lisbonvenues.pt/en/lisbon-congress-center/

mailto:[email protected]

http://ebmt2018.org/

CONTRACTORS CONTACTS

STAND CONSTRUCTION AND FITTINGS, FURNITURE HIRE, CARPET, GRAPHIC, AUDIO VISUAL EQUIPMENT, CUSTOM-BUILT EXHIBITION STANDS, FLORAL, ELECTRICS, INTERNET, STAND CLEANING, RIGGING IMEXSA Group EBMT Exhibition Services Tel : +351 21 1110 072 / + 351 93 3413065 Email: [email protected] Website: http://www.imexsa.org/ STAND CATERING SILVA CARVALHO CATERING Ms. Sónia Vilarinho Tel : +351 219 255 510 Fax : +351 21 3605618 Email: [email protected]; [email protected] HOSTESSES & TEMPORARY STAFF HIRE Hostipi Ms. Laima Surgautaite Tel : +44 799 940 2200 Email : [email protected] www.hostipi.com SCANNER HIRE CME Congresses Ms. Hanna Safier Mobile : +972 54 678 7820 Email: [email protected] CUSTOMS CLEARANCE, FREIGHT HANDLING & ONSITE LOGISTIC SERVICES Hermes-Merkur Ms. Zehavit Akerman Tel : + 49 6173 966 95 28 Mobile : +972 52 511 4982 Email : [email protected]

4

http://www.imexsa.org/




http://www.hostipi.com/

tel:+32471296009



DEADLINES TABLE

Please find below a timetable of important deadlines for the Annual Meeting. Further information

on each item can be found on the listed page within this manual.

Item Deadlines Contact Person Email

100-word profile & Logo Tuesday, February 6th Mrs. Hanna Safier [email protected]

Exhibitor badges, Networking

Event

Tuesday, February 20th Mrs. Einat Gassner Gutman

EBMT.reg@cme-congresses

Scientific Registration Friday, February 9th Mrs. Einat Gassner Gutman

EBMT.reg@cme-congresses

Electrics, AV, Internet, Stand

Cleaning, Rigging, Stand

Construction and Fittings,

Furniture Hire, Carpet, Graphic,

Audio Visual Equipment, Custom-

Built Exhibition Stands, Floral

Tuesday, February 20th

Orders received after

this date will be subject

to a 30% surcharge and

50 % for onsite requests.

EBMT Exhibition Services -

Mr. Jose Santo

[email protected]

Stand catering Wednesday, February 28th

Orders placed after the deadline and onsite will be subject to a 50% surcharge

Mrs. Sónia Vilarinho

[email protected]; [email protected]

Hostesses & Temporary Staff Hire Tuesday, February 20th Ms. Laima Surgautaite

[email protected]

Raw stand sketch Tuesday, February 20th Mrs. Hanna Safier [email protected]

Scanner hire No deadline. LeadKey

(mini scanners) based on

availability

Mrs. Hanna Safier [email protected]

CUSTOMS CLEARANCE, FREIGHT HANDLING & ONSITE LOGISTIC SERVICES

Door to door shipments Please contact Hermes – Merkur

Ms. Zehavit Akerman

[email protected]

Airfreight shipments - Arrival to

Frankfurt Airport

Please contact Hermes – Merkur

Shipment via German

Warehouse

No later than March 6

Shipment via Lisbon warehouse No later than March 13

Exhibition goods - Direct

deliveries to venue

NOT before Thursday, March 15

Dismantling / Breakdown Tuesday, March 20, Until 24:00

5













EXHIBITION TIME TABLE

ACTIVITY DATES HOURS

SET-UP

Thursday, March 15

For “Space Only” Stands - 25 sqm and above

10:00-20:00

Friday, March 16 - all stands 08:00-20:00

Saturday, March 17 - all stands 08:00-20:00

EXHIBIT HOURS

Subject to change

Sunday, March 18 09:30-17:30

Monday, March 19 10:00-17:30

Tuesday, March 20 10:00-17:30

DISMANTLING Tuesday, March 20 17:30-24:00

Please note:

• Empty crates and packaging material must be removed/stored no later than Saturday, March

17 at 17:00. Please contact the Official Freight agent for available storage.

• Exhibits must not be disturbed, dismantled or removed prior to the official dismantling time of

17:30 on Tuesday, March 20.

• Any equipment, display aid or other material left behind on Tuesday, March 20 after 24:00

will be considered discarded and abandoned.

6

EXHIBITION HALL The exhibition will be held in Pavilion 2 (Pavilhão do Rio) on Ground Level. To encourage delegates to visit the exhibition, lunch, tea & coffee will be served within the exhibition hall during the official refreshment breaks on Monday and Tuesday. Please note lunch will not be served on Sunday.

http://lisbonvenues.pt/en/portfolio-items/pavilion-2-rio-pavilion/?portfolioID=71

FLOORING/FLOOR LOADING The exhibition floor is made of granite. We recommend installation of carpet or floor covering in booth. Load Capacity: 2.000kg/sqm Power supplies and other utilities are supplied into the stand via the floor. LOADING ACCESS Access to the Loading Bay is from Rua da Junqueira nº61A (as seen in the below map).

7

http://lisbonvenues.pt/en/portfolio-items/pavilion-2-rio-pavilion/?portfolioID=71

GETTING THERE The Congress Centre is located close to the river Tagus and the historical and cultural heritage of Belem, just a few minutes from the city centre. For more information on how to get there by car, train or bus, please click here.

PARKING The LCC is equipped with two car parks, with a total capacity for 1100 spaces. The car parks have a fire control system and carbon monoxide detection system with extraction fans that are automatically controlled by the level of carbon monoxide. WASTE REMOVAL Exhibitors and stand builders are responsible for removal of their waste, during move-in and move-out, into the containers, which will be located in the exhibition hall.

8

http://lisbonvenues.pt/en/lisbon-congress-center/localization/

BUILD REGULATIONS

Build Up Height

• Maximum height from the ground: 5 m

• Separation Partitions maximum height: 3 m

• Maximum height for signage: 6 m

• Lighting trusses maximum height: 7.5 m

Please note that for stands on both sides of the hall (booths 2-18, 33-38, 50-61) the maximum allowed height is 2.5 meter.

Rigging from the ceiling is permitted up to 6-meter measuring from the floor to the top of the suspended banner/element.

For Lighting trusses, the maximum height is 7.5 m

LCC must approve any rigging project; the exhibitor must provide his project at least 14 business days before the first set‐up day. Subject to compliance with the conditions of use of the steel structure. All rigging must be done by the LCC (coordinated via IMEXSA). Clearance limits Stand structures must take into account the following clearance Limits: Clearance limits from aisles

• Items between 0 to 5 m high: clearance limit 1 meter.

Clearance limits from partitions

• Items between 0 and 2.5 m high: no clearance limit. • Items between 2.5 m and 5 m high: clearance limit 1 meter. • Lighting trusses at a height of 6 m: clearance limit 1 meter. Partitions Partitions overlooking neighbouring stands must be smooth, plain, painted white or covered in white or grey wall fabric, without signs of any kind. Strip lights Electric battens (exempt of signs) must respect the limited height of 7.5 meters when the height of the pavilion permits it. Strip lights are allowed when independently hung over the stand structure with 1 m clearance relative to neighbour stands but none from aisles. The set-up of a velum is possible once the venue safety manager approves percentage of coverage. Openings onto aisles Stand sides opening onto an aisle must have a minimal opening of 50%. Each open stand side must comply with this requirement. Decoration and installations must be designed in order to allow a full access to aisles and to avoid visibility troubles for neighbouring stands as well as allowing a maximum amount of the visibility of the show through the stands. 9

Stand boundaries No items of decoration, furniture, signage, floor covering or light fittings may project beyond the boundaries of the stand. Signage/ Structure By sign, the organizers mean an open-work superstructure featuring the exhibitor’s illuminated name or logo. Signs must be suspended from a sling or attached to the stand framework with a light frame. The sign structure may not exceed a height of 6 meters from the ground and must be set back at least one meter from the edges of the stand. Events, sound systems and illuminated signs All forms of stand events and the distribution of advertising materials outside the stand boundaries are strictly prohibited, unless the exhibitor has prior authorization from the organizer. Any advertising using lighting or sound must be submitted for the approval of CME Congresses, who may withdraw such permission once granted if the item in question causes a nuisance to neighbouring exhibitors, causes an obstruction or mars the appearance of the exhibition. Flashing signs and the like are not permitted. Illuminated signs are permitted but they must, under no circumstances, be of an intermittent or flashing nature. Balloons filled with gas Distribution of balloons filled with a gas that is lighter than air is not allowed. Double-Decker stands Double-Decker stands are not permitted. Stand Plan Drawings of all proposed free build stands MUST be submitted to the Exhibition Manager, Hanna Safier for approval NO LATER than Tuesday, February 20th.

Please submit the drawings to [email protected] by the above deadline.

All structures, materials, special designs, unusual constructions and all signs shall conform to Safety Standards and Code of Practice and comply with all relevant Statutory Authority regulations. Site visit We recommend Exhibitors using Independent Booth Contractors to include a site visit in the planning process to assure a smooth and well planned set up. Please contact Joana Pinto at [email protected] or Júlio Teixeira [email protected] to coordinate a meeting.

10




“SHELL SCHEME” STANDS

Shell scheme stands will be built using a system consisting of 2500 mm high white laminated panel walls with vertical aluminum columns. These allow a maximum display width of 940 mm each. The maximum height to build inside the shell scheme is 2.5 meter. Corner stands will be open on two sides with two fascia boards carrying the company name.

Shell scheme stands will include the following:

• White laminated panels - 2.5 m high X 1 m wide (gross size) * • Printed fascia board, 30 cm high on each open side** • Spotlights (1 spotlight per 3 sqm of built stand) • Triple socket outlet • Carpet • 2 black padded chairs with ref. 08.CCE + 1 rectangle table ref. 03.SC2 in black (130 cm length x

60 cm width x 75 cm high) • One wastebasket

*the usable panel’s area is 2400 mm high x 940 mm width

**There is no limit on number of characters that can be printed on the fascia board. However, please note that the longer the company name the smaller the font size.

No items may be screwed, nailed or glued to the panel walls nor may any part of the shell scheme be damaged or disfigured in anyway. Should damages occur, the exhibitor concerned will be invoiced for any dilapidation costs incurred. Velcro or sticky pads are the best options for fixing materials to the panels. Please note that blue-tack does not hold properly.

The shell scheme provided will be like the image below:

FASCIA NAME BOARD All shell scheme stands have fascia name boards with their company name included free of charge. If you wish to print your logo on the board, instead of the name or in addition to the name, this can be ordered at additional cost via IMEXSA. Please complete the relevant form online to confirm the correct content for your name board by Tuesday, February 20th, 2018

11

EXHIBITOR LIST (as of January 9th)

Exhibitor Booth # Size Booth Type

Adienne Pharma 45A 30 Space Only

ADVATIS 38 6 Shell Scheme

Airinspace 15 18 Shell Scheme

ASBMT TBA 6 Space Only

Chimerix, Inc. 57 21 Space Only

CONSARCTIC GmbH 9 9 Space Only

Cryostem 53 9 Shell Scheme

Eurocept International (Nordmedica) 54 6 Shell Scheme

Fresenius Kabi Deutschland GmbH 28 24 Space Only

Gilead 24 72 Space Only

Glaxo Smith Kline (GSK) 44 36 Space Only

Hematology Specialist Association 36 6 Shell Scheme

ICCBBA 37 6 Shell Scheme

Incyte Biosciences France 49 21 Space Only

Jazz Pharmaceuticals plc 47 80 Space Only

Kiadis Pharma 50 + 51 18 Space Only

Lophius Biosciences GmbH 2 9 Shell Scheme

Macopharma 22 36 Space Only

MAK- SYSTEM 5 9 Shell Scheme

Mallinckrodt Pharmaceuticals 29 56 Space Only

Med Tech Solutions GmbH 04 6 Shell Scheme

Medac Hematology 21 36 Space Only

Merck (MSD) 46 72 Space Only

Miltenyi Biotec GmbH 1 18 Space Only

Neovii Pharmaceuticals AG 45 42 Space Only

Ontime Onboard Courier GmbH 3 9 Shell Scheme

OriGen Biomedical 52 9 Shell Scheme

Pelham Crescent Srl 31 12 Shell Scheme

Pfizer 25 81 Space Only

Sanofi-Genzyme 43 36 Space Only

Takeda Phamaceutical International GmbH 26 100 Space Only

Terumo BCT 23 40 Space Only

Time Matters GmbH 8 9 Shell Scheme

Wisepress TBA 6 Space Only

World Marrow Donor Association TBA 6 Shell Scheme

12

EXHIBITION FLOOR PLAN (as of January 9th)

13

EXHIBITOR PARTICIPATION

EXHIBITOR BADGES All exhibitors are required to have a badge displaying their exhibiting company name. Company name badges will be prepared in advance for all exhibitor personnel allowing them access into the exhibition and lunch areas ONLY. Two complementary exhibitor badges will be given for the first 9 sqm space, and one additional for each 9 sqm thereafter. Additional stand personnel will be charged a registration fee of €160.00. Badges ordered onsite will be charged €200.00. Please note that only your company name will be printed on your exhibitor badges. Please send your company name to be displayed on the badges to: [email protected] by Tuesday, February 20th. If you wish to purchase additional badges, please complete the online registration form. Please click here to access the online form. Deadline: Tuesday, February 20th. Tea, coffee and lunches will be provided for registered exhibitors on Monday and Tuesday. Please note that lunch is not served on Sunday. All personnel will require badges to access the exhibition area. Exhibitor badges are for the use of company personnel only for stand manning purposes and should not be used by companies to bring visitors to the exhibition or to attend scientific sessions.

Exhibitor badges may be collected from the Exhibition Manager Desk during set-up and official exhibition opening hours. SCIENTIFIC REGISTRATION Sponsors who are entitled to complimentary scientific registrations, please fill in the Group Registration Form. If you do not have the registration form, please contact CME at EBMT.reg@cme-congresses

Name changes will be permitted free of charge until Friday, February 9th. After this date, any name

change will be subject to EUR 50 charge per name.

For any inquiry, regarding registration and/or hotels, please contact CME Congresses: Ms. Einat Gassner Gutman M: +972-508804665; P: +972-35550188; E: EBMT.reg@cme-congresses

Exhibitors wishing to attend the Scientific Sessions at EBMT should register to the Meeting as Physician Non-member. Please check the website for registration fees, and click here to register on-line.

14

https://eu.eventscloud.com/ereg/index.php?eventid=200173616&categoryid=201407103&subcategoryid=201407189

mailto:EBMT.reg@cme-congresses


http://ebmt2018.org/registration/

BADGE READER – LeadKey & LeadPod License Only

LeadKey Battery-powered, hand-held Badge Reader for mobile, data collection/management with online access to scanned sales lead data, via Exhibitor's password protected Internet portal. Sales leads will be uploaded after the show closes.

Battery-powered, hand-held Badge Reader for mobile, data collection/management with online access to scanned sales lead data, via Exhibitor's password protected Internet portal. Sales leads will be uploaded after the show closes. • No editing capabilities

• Pocket size

• Cost per unit – €350

Order Deadline: No deadline. However, to guarantee availability, we recommend ordering it in advance.

LeadPod License Only - This license will allow you to use the LeadPod™ app (available in the App Store/Google Play Store) to capture leads at your event.

The Application should be installed on your company/personal device.

The advantages of the LeadPod application: • Easy process using registration badge barcode.

• Ability to insert exhibitor's comments for each lead.

• Immediate information retrieval online.

• Application is available for download from Apple store or Google play:

"LeadPod".

• Cost - €375 for first license. Any additional license €150

Order Deadline: No deadline. Possible to order it onsite. Qualifiers - The LeadPod app offers flexibility in taking notes and assigning qualifiers. Qualifiers, i.e. product interest, follow up actions, status etc., should be ordered in advance. There is no limit on how many qualifiers a company can set up, nor in the numbers of devices connected to the account, at the total cost of €90.

Cost of customized qualifiers setup: €90 Badge Reader & Qualifiers Orders should be submitted via this link: https://eu.eventscloud.com/ebmtscanners2018.cme-congresses.com Please send your list of qualifiers to Hanna Safier at: [email protected] by Monday, March 5th.

15

https://eu.eventscloud.com/ebmtscanners2018.cme-congresses.com

HOTEL ACCOMMODATION

CME-Congresses is the official Professional Congress Organizer (PCO) for the EBMT 2018 and will offer specially reduced rates for meeting participants. Please note that hotel options offered have been booked in advance to ensure that EBMT 2018 delegates have enough rooms available for the duration of the meeting. We strongly advise all participants to reserve hotel accommodation as soon as possible in order to benefit from the special rates. To view the full list of selected hotels in detail, please click here

POSTERS

Posters will be displayed in Pavilion 1 and available to view during all tea/coffee breaks & lunch breaks, as well as during the Poster Networking Sessions which are held during the Annual Meeting on Monday, March 19th and on Tuesday, March 20th between 17:00 – 18:00, as published in the Scientific Program.

16

http://ebmt2018.org/accommodation/

SOCIAL EVENTS

Welcome Reception All delegates, sponsors and exhibitors are invited to attend the Welcome Reception on Saturday, March 17. The Reception will be held outside of Auditorium I, immediately after the opening ceremony, held in Auditorium I, is over.

EBMT Networking Event Please come and join us for drinks, food and dancing at the final social event of the Annual Meeting.

Venue: Patio da Gale, Praça do Comércio, 1100 Lisboa, Portugal Date: 20.03.2018 Time: 20:00 - 01:00 Dress Code: Business / Casual Ticket: €35.00

provided for purchase of additional exhibitor linkthe same Tickets can be purchased online via

badges.

needed, please contact: For any assistance Mrs. Einat Gassner Gutman

508804665-M: +972 35550188-P: +972

.comcongresses-EBMT.reg@cme E:

Kindly note, that exhibitor passes do not grant access to the Networking Dinner, unless specified as part of your sponsorship package.

17

https://eu.eventscloud.com/ereg/index.php?eventid=200173616&categoryid=201407103&subcategoryid=201407189


SECIVRSE ITIONALDAD

AUXILIARY SERVICES

IMEXSA (the official shell scheme contractor for EBMT Annual Meeting) can provide exhibitors with the following additional services:

• Shell scheme extras

• Carpets

• Furniture

• Audio Visual Equipment

• Graphics

• Floral

• Stand Cleaning To order these items, please complete the relevant order forms attached to this manual.

ELECTRICITY If you require electrical connection, please submit the ELECTRICAL ORDER FORM found in this manual.

Power supplies and other utilities are supplied into the stand via the floor. INTERNET ACCESS The Meeting offers free WIFI access to all visitors, suitable for basic web browsing. Exhibitors can order a wired Internet connection access and other IT facilities for their stands via the ORDER FORM found in this manual.

STAND CATERING (Exclusive Service Provider)

Catering provided on site should be ordered through the appointed caterer: SILVA CARVALHO CATERING, SA. Please note that you may bring your own food & beverage samples, including Barista and branded bottles of water to serve at your stand. Please Contact Ms. Sónia Vilarinho at: [email protected] for any questions you might have regarding catering services. STAND CLEANING The Organisers will arrange for general cleaning of the exhibition premises (excluding exhibits and displays) prior to the opening of exhibition and daily prior to opening thereafter. Each exhibitor is obliged to keep the stand and surrounding areas perfectly clean. Stand cleaning can be ordered via the Exhibitor Order Form. STORAGE As the Lisbon Congress Centre (LCC) has no storage facilities, no deliveries will be accepted PRIOR to the Meeting. Storage of empties - Empties should generally be stored directly with Hermes.

18


STORAGE

Please note that there is no storage on site for exhibitors or organisers, if you require any storage you must hire additional room space or build storage facilities into your stand.

INSURANCE Neither the Organisers, nor the Lisbon Congress Centre (LCC), their representatives or agents will be held responsible for any loss or damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage. PUBLIC LIABILITY INSURANCE The Organisers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance, and shall hold harmless the Organisers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public liability insurance covering all injuries to persons and damages that might cover in connection with the exhibition.

It is a requirement of LCC that you have proof of your public liability insurance with you onsite at the event. Failure to produce the certificate on request may result in your company being unable to exhibit.

We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer.

19

PROFILES IN FINAL PROGRAM & MOBILE APP

Each exhibitor is entitled to a maximum of 100 words (excluding name and address details) profile & logo in the printed Final Program and in the Meeting Mobile App.

Please submit your company profile (as specified below) and logo by Tuesday, February 6th to [email protected] CONTACT DETAILS to be submitted:

• COMPANY NAME

• MAILING ADDRESS

• POST CODE

• COUNTRY

• WEBSITE

• 100 WORD DESCRIPTION

Exhibitors who do not send in their profile by the specified deadline will have only the company name and address included. COMPANY LOGO To include your logo on the Annual Meeting website, printed program, mobile App, and sponsors’ sign, we need your logo in eps format. This is a vector outline file that allows us to use your logo any size without losing quality.

Please email your logo by Tuesday, February 6th to [email protected].

20



GENERAL

FIRE PROCEDURES

All exhibitors are reminded to comply with any reasonable instructions to avoid the risk of fire.

FIRST AID

In the event of an emergency or illness, please contact a member of the venue staff or the Registration Desk.

LANGUAGE

The official language of the Annual Meeting is English.

SECURITY

Exhibitors are requested to use common sense precautions at all times and ensure that all stand personnel wear their badges whilst on-site. Any suspicious or unidentified articles should be reported immediately to staff at the Registration Desk. It is the stand manager’s duty to ensure that no person touches or approaches the article concerned until security personnel, the organisers or the police arrive.

SMOKING

The EBMT Annual Meeting is a non-smoking event, and smoking is prohibited throughout the venue, including the exhibition hall.

21

SHIPPING AND FREIGHT INFORMATION

Hermes-Merkur has been appointed by the organisers to supply freight handling services at the EBMT Annual Meeting.

For all enquiries, please contact Ms. Zehavit Akerman at [email protected] DIRECT DELIVERIES TO THE VENUE

Please be advised that neither the Organisers nor The LCC can accept deliveries on an exhibitor’s behalf. Arrangements MUST be made for a stand/company representative to be available when deliveries are made.

Deliveries CANNOT be made prior to 10:00 on Thursday, March 15, as the organisers do not have tenancy prior to this date. Any deliveries made outside of these times will be turned away.

All deliveries should be addresses as follows:

Recipient Name: EBMT Annual Meeting – March 18-21, 2017 Pavilion 2 Stand Name/Number (if applicable): Lisbon Congress Centre (LCC) Praça das Indústrias 1300-307 Lisboa, Portugal

Please note that all packages should be clearly labelled with the stand number and company name.

STORAGE

Please note that there is no storage on site for exhibitors or organisers, if you require any storage you must hire additional room space or build storage facilities into your stand.

STOCK DELIVERIES

Exhibitors needing to re-stock their stands during the meeting should make arrangements with the organisers to do so prior to the official Exhibition Opening Times. NO deliveries will be permitted during the hours of opening.

22


Logistics services and shipping instructions

Kindly note that Hermes Merkur is the sole official on-site agent nominated by EBMT

to handle all in/out shipments arriving to this congress.

We are pleased to inform you of the arrangements for shipping, international freight

forwarding, customs clearance and on-site services for EBMT 2018 congress.

Please note that you may use any transport company up to the venue door.

However, no other company is permitted to deliver, operate, and handle goods inside the venue.

Range of services

• Transport, national or international

• Temporary or permanent customs clearances

• Coordination of deliveries, delivery time slot management

• Unloading, delivery to exhibition-stands, forklifting,

• Storage of empty boxes and crates during the event

• Accessible storage for brochures and give-away items during the event

• On-site assistance and supervision

This shipping manual will assist your preparation for the correct and timely dispatch

Of exhibits to the congress. Please follow the instructions closely.

General Information Contact Details:

Hermes Exhibitions & Projects Ltd.

Contact: Ms. Zehavit Akerman

Tel: + 49 6173 966 95 28

Mobile: +972 52 511 4982

E-mail: [email protected]


Please note these important dates:

SERVICE DEADLINE

Door to door shipments Please contact Hermes – Merkur

Airfreight shipments Please contact Hermes – Merkur

Shipment via Germany warehouse No later than Tuesday, March 6, 2018

Shipment via Lisbon warehouse No later than Tuesday, March 13, 2018

Exhibition goods - Direct deliveries to Congress venue

From Thursday, March 15 until Tuesday, March 20, 2018

please refer to the shipping instructions

Move out of empties Return of empties

Saturday, March 17 no later than 17:00 Tuesday, March 20 - starting at 18:00

Dismantling / Breakdown Tuesday, March 20 ,2018 Until 24:00

Shipment Categories

All shipments must be packed, labeled and sent according to the appropriate category (see

below). Please use only the attached labels. Please do not mix different types of shipments in one box. Categories:

Exhibition goods-for exhibition stand only All shipments must be pre-advised by using the attached order form sheet. Please use only attached labels. The handling of your shipment will be charged as per official handling tariff.

1. Door to Door Shipment

We offer companies consolidated trucking services from starting point to venue as part of

consolidated international shipments for the congress. This will assist in reducing costs and ensuring timely delivery.

2. Airfreight Shipments

IMPORTANT!!! Please do not send any airfreight shipment unless you receive

very specific instructions

3. Shipment via advance Warehouse You may choose to send your goods to one of the advance warehouse located in Frankfurt or Lisbon. The advance warehouse service will include:

1. Delivery on your convenient time and delivery up to your stand. 2. No over time or surcharge fee.

3. Includes free storage at the advance ware house. Germany Merkur Expo Logistics GmbH c/o Schmidt Peterslahr Auf dem Höhchen 2 D-56587 Oberhonnefeld

Congress name _________________ Name of Exhibitor ________________ Stand no. ______________________ Portugal

Merkur Portugal Expo Logistics EN 10, km 126,5

Ponte Silveira 2615-001 Alverca Congress name _________________ Name of Exhibitor ________________

Stand no. ______________________

4. Direct delivery to the congress venue Domestic Shipments /Full load trucks

Venue

Lisboa Congress Centre

Praça das Indústrias

1300-307 Lisboa Portugal

All trucks must have pre-alert confirmation prior to arrival to the venue.

The traffic rep. will give each vehicle a voucher, which will allow them access to the dock

For delivery direct to the venue, please make sure to send us time slot request form,

No later than Wednesday, March 7, 2018.

Trucks unloading / Loading via the official nominated agent will have priority.

Vehicles will be directed to the loading entrance.

5. Courier Shipments, customs cleared only

We highly recommend not using a courier service.

In case of sending a courier shipment, please be sure to send us a pre-advice

with the full details of the shipment: courier company, number of pieces and

tracking number.

Direct courier shipments are NOT accepted at the venue before official assembly dates.

Courier shipment must be send DDP terms. (Delivery duties paid).

Handling of courier shipment as per the official tariff.

Shipments that arrive without pre-alert and payment confirmation will not be accepted.

6. General information

Return of empty cases Will start at 18:00, only after the return of the empty cases by the official agent will be completed, the

doors will be open (not before 20:30).

Self-unloading/ loading

Trucks will be held until space is available on the loading docks. In general waiting time may

occur for which Hermes-Merkur cannot be held responsible

Vehicles will be asked to get to Avandia da India,64 - 1300-307 Lisbon

Please see attached picture.

Trucks have to leave the unloading area immediately after unloading is finished.

Unloading /loading are limited to: 7.5 Ton / 60 minutes 13.6 Truck up to 90 minutes

Turks that will not be on time are subject to penalty.

Self-unloaded / loaded trucks are subject to access fee per entry.

€ 150.00€ / 7.5 T truck 200.00€ / 13.6 M (must be pre-paid).

7. Insurance

We strongly recommend that all exhibitors arrange insurance coverage to include transit to

and from the exhibition, whilst on display and in storage. Please note that Merkur Expo

Logistics do not insure automatically unless asked to do so in writing. Please note that it is

the exhibitors’ responsibility to ensure that if goods are left on the stand, adequate security

measures are taken to ensure the security of such items. Merkur Expo are not liable for any

losses, left or pilferage.

8. Basic Conditions of Contract

All services will be billed according to the official Handling Tariff.

All work undertaken is subject to the local & German Forwarders terms and conditions, CMR, newest edition, ADSp trading terms and conditions latest edition and the Merkur Expo liability

policy, in conjunction with the conditions and rates for trade fair transportation. The liability of Hermes Merkur with delivery and commences with collection of freight at the exhibition

stand. It is the exhibitor's responsibility to ensure the security of material until collected from the stand by Merkur Expo.

9. Terms of payment

No unauthorized Credit will be accepted. Our invoices will be due immediately after issuance

without any further notice. Customers not known to us or with whom we have not agreed any terms of payment, will be asked to pay our expenses before the event starts or on-site

during the event and before return shipping of their exhibits.

We wish you a successful experience! Hermes – Merkur

LOADING AREA FOR SELF UNLOADING

Order Form Direct Delivery to Venue Time slot request

This is a compulsory form for all exhibitor or suppliers

Please return by E-mail to Hermes Merkur: [email protected] Deadline for receipt Wednesday, March 7, 2017

Congress Name EBMT 2018

Name of Exhibitor

Hall / Stand #

Contact on-site

Phone #

Payment will be covered by

Cargo Information

13.6 Truck

7.5 Truck

Partial shipment (weight Volume

Preferred Time Slot

Service Date Time

Move in / delivery

Move out / pickup

Requested by

Full name

E-mail

Tel

Upon confirmation of your time slot

Please send truck details to arrange the registration


Pre-advise, Material handling information and payment confirmation

Dear Exhibitor / Stand Builder / PR Company,

Please return the below form duly filled in to Hermes Merkur

EBMT 2018 Congress name

Exhibitor name if applicable

Stand # if applicable

Insert Marketing Exhibition Goods

Frankfurt Advance Warehouse

Direct to Venue

Door to Door

Company details responsible for shipping

Publisher

Stand Builder

PR Company

Contact person

Tel

E Mail address

Shipping information

Purchase order #

Truck size

Courier tracking #

Airway bill number (AWB #)

Number of pieces

Weight in Kg

CBM

Payment confirmation

This is to confirm that the payment for handling the above cargo will be covered by our company. Company name_______________________________ VAT No.: ________

Street ______________________________ City ______________ Zip ________State ___________ Contact details ___________________ TEL _____________ E-M@IL ______________ P. Order #___________________________________________ Credit card holder _____________________________________ CVC (The last 3 numbers on back of credit card) ___________

Credit card number ______________________ VISA / DINERS / MASTER CARD

Validity, month _______ year ____________ Security code _______

For payments by credit card there will an additional of 3.50 % service fee, for AMEX 4.00 %. Important! Please enclose a copy of both front and backside of your credit card.

We cannot guarantee services for any cargo arrival without a pre-advice and payment confirmation!

mailto:E-M@IL

Logistics Services Tariff

Inbound / out bound

1. Air Freight Frankfurt or Lisbon airport (please follow the shipping instructions) From free arrival Frankfurt airport, up to free delivered booth including: Transfer from airport to the warehouse Transfer from warehouse to the show site Delivery to the booth 1 CBM = 300 kg Minimum per shipment € 325.00 Up to 250 kg € 2.05 / Kg Up to 500 kg € 1.75 / Kg Above 500 kg each additional kg € 1.60 / kg Airport taxes, storage, fees etc. will be calculated as per outlay € 155.00/Min Outlay fees + 10% for pre-payment 2. Handling via Warehouse / courier shipment Frankfurt or Lisbon From free arrival warehouse, up to free delivered booth Including intermediate storage 1 CBM = 300 kg Shipment up to 25 kg € 145.00 Shipment up to 50 kg € 175.00 Shipment over 50 kg € 85.00 / CBM/ Min 3 CBM

3. Direct Delivery to Venue From free arrival venue, up to free delivered stand, first time spotted: 1CBM = 300 kg 1 LDM = 4 CBM Shipment up to 25 kg € 75.00 Shipment up to 50 kg € 95.00 Shipment over 50 Kg € 75.00 / CBM/Min 3 CBM Truck 7.5t € 850.00 Truck 13.6 M €1,200.00

4. Customs Formalities Carnet ATA Temporary importation under ATA Carnet € 190.00 Temporary Importation Temporary importation and/or re-exportation With commercial invoice € 190.00 Customs bond fee 3% CIF Value € 150.00 /Min Permanent Importation Per shipment / per document / per exhibitor € 190.00 Duties & Taxes as per outlay. Fees for an advanced payment of duty & tax + 10% for pre-payment Customs inspection € 75.00 Special Clearances Food, beverages, pharmaceuticals etc. Available upon request 5.Other Charges Handling of empties (including storage) € 75.00 / CBM /Min 3 CBM Forwarding commission - per order / shipment € 75.00 On-site representative for service / support € 55.00 Outbound Handling Charges The same rates will apply for outbound services.

Please Note:

• The above rates do not include local VAT that will be charged where applicable.

• The above rates are for services provided from Mon – Fri, 08:00 – 17:00

• Overtime surcharge (17:00 – 22:00) – additional 50% on total move in/out charges.

• Overtime surcharge (22:00 – 08:00) – additional 75% on total move in/out charges.

• Saturday Sunday & Holidays – additional 100 % on total move in/out charges

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

Merkur Expo Logistics GmbH

Schmitt Peterslahr

AUF DEM HOHCHEN2

56587 Oberhonnefeld

Germany - Att: Mr. Dirk Dewald

FOR: EBMT 2018 - LISBON , PORTUGAL

EXHIBITION GOODS

For the Exhibitor's Stand Only

VIA GERMANY WAREHOUSE

Box No. _______ of _______

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

Merkur Portugal Expo Logistics

EN 10, km 126,5

Ponte Silveira

2615-001 Alverca

FOR : EBMT 2018 - LISBON PORTUGAL

EXHIBITION GOODS


VIA LISBON WAREHOUSE

Box No. _______ of _______

Exhibitor Name

Stand/Booth Number

Contact Person

Mobile Phone

Centro de Congressos de Lisboa

Lisbon Congress Centre (LCC)


1300-307 Lisboa, Portugal

FOR: EBMT 2018 - LISBON , PORTUGAL

EXHIBITION GOODS


DIRECT TO SHOW SITE

Box No. _______ of _______

A) Exhibit ion Form

Please complete this form in BLOCK LETTERS

and return it duly signed to

IMEXSA Group

by 20 February 2018 at the latest.

Phone: +351 933 413 065

Email : [email protected]

Company:

________________________________________________________________________________________________________________

Address:

________________________________________________________________________________________________________________

Phone / Fax:

________________________________________________________________________________________________________________

Email:

________________________________________________________________________________________________________________

Contact Person:

________________________________________________________________________________________________________________

Booth number :

__________

Address for Material Delivery:

During the set up Period:


PT-1300-301 LISBOA

PORTUGAL

For deliveries at the congress venue, please use the delivery labels on the shipping instructions

Delivery of Materials On Site:

ACTIVITY DATES HOURS

SET-UP

Thursday, March 15

For “Space Only” Stands - 25 sqm and above

10:00-20:00

Friday, March 16 - all stands 08:00-20:00

Saturday, March 17 - all stands 08:00-20:00

EXHIBIT HOURS

Sunday, March 18 09:30-17:30

Monday, March 19 10:00-17:30

Tuesday, March 20 10:00-17:30

DISMANTLING Tuesday, March 20 17:30-24:00

General Booth Information

We will bring our own booth and submit our booth design to IMEXSA Group – Exhibition Services with visible indication of the dimensions

(length, width, height) by email to [email protected] - 20 February 2018 at the latest. Should we be interested in ordering additional items,

we will order the desired items from the official suppliers via the corresponding Order Forms.

By signing and submitting this form the exhibitor accepts without restriction and agrees the General Terms and Conditions, the Technical

Guidelines and Regulations stipulated in Chapters B as well as the conditions mentioned on this form.

SIGNATURE: _______________________________________________ DATE: ____ /____ /____

2

__________________________________________________________________________________________________________________________________

B) General Terms & Conditions, Technical Guidelines

In the following General Terms & Conditions and Technical Guidelines, the term “Exhibitor” describes any company or organization that has made a

successful application for space allocation in the exhibition to be organized in the framework of the 44th Annual Meeting of the European Society for Blood

and Marrow Transplantation, or any agent or representative acting on behalf of the Exhibitor. The term “Organizers” relates to EBMT.

The following General Terms & Conditions and Technical Guidelines are accepted by the Exhibitor at the act of enrolment and applicable to the relations

established between the Exhibitor (his staff and subcontracted entities) and the Organizers.

These General Terms & Conditions and Technical Guidelines shall be considered part and parcel of the contract for the booking of exhibition space and

services rendered from the Organizers.

In case of breach of any of the General Terms & Conditions and Technical Guidelines the Organizers may order the immediate closure of the booth.

1. General Conditions for the Use of the Exhibition Areas

1.1 Inventory of Fixtures – Damage The Exhibitor accepts the premises, equipment and materials as provided and notes their condition and functional state. He must return them in the same

condition and state at the agreed time, having respected the following provisions:

It is strictly prohibited to fix or hang anything (even a sign) on the ceilings, walls or pillars. If any material or equipment (whether entrusted to the Exhibitor

free of charge or subject to payment) disappears or is damaged, it must be repaired or replaced by the Exhibitor.

The Exhibitor will be charged for any damage they may cause to the floors. He must take all necessary precautions to ensure the protection of the floors.

1.2 Signs The posting of signs within the rented areas is subject to the approval of the Organizers.

1.3 Dismantling It is strictly prohibited to begin dismantling before 18:00h on Tuesday 20 March 2018.

The exhibition area must be completely cleared on Tuesday 20 March 2018 by midnight. If an Exhibitor has not cleared his booth in due time, he will be

charged any additional costs charged to the Organizers, without prejudice to the measures taken to vacate the booth.

1.4 Noise The projection of films and slides, the amplification of spoken words with the aid of loudspeakers, the production of music and/or sounds, as well as the use

of television sets is permitted as long as hindrance to other Exhibitor or delegates is not caused. The sound should always be held at a low level. The

Organizers reserves the right to determine at what a point sound constitutes interference with others and if the sound needs to be reduced or to be

discontinued. If the Organizers judges that a disturbance is being caused, the exhibitor is to halt the activity immediately. If the exhibitor does not comply

immediately, the Organizers reserves the right to make the necessary arrangements at the expense of the exhibitor. Every entertainment activity must be

individually approved by Organizers. Please contact EBMT Secretariat at [email protected] for further details and to submit for a request

for approval.

1.5 Publicity The Exhibitor shall limit his publicity to the space booked and occupied by him.

2. Booth Specifications The Exhibitor is entitled to either have his own booth and to handle its set up according to the time schedule or to use a shell scheme.

Hanging from the ceiling must be analysed case by case. Authorization depends on dimensions and weight of each material.

2.1 Ceiling Height The height of the booth is limited. There are different ceiling heights in the exhibition areas according to location. Please refer to the technical specifications

(3.)

2.2 Booth Set-up Only booths approved and authorized by the Organizers are permitted to be constructed.

The Exhibitor who intends to set up his own booth must present a copy of the booth design, including measurements, to EBMT at [email protected] (for

written approval and authorization.

3. Technical specifications

Build Up Height

• Maximum height from the ground: 5 m

• Separation Partitions maximum height: 3 m

• Maximum height for signage: 6 m

• Lighting trusses maximum height: 7.5 m

4. Delivery

4.1 Delivery and Removal of Booth Construction Unloading of trucks and carrying of packages to (and from) the booth is the responsibility of the Exhibitor.

The local approved freight forwarders can help you with this. If necessary, you can order manpower.

All exhibition materials shall be delivered and unloaded to street level at the delivery gate of Pavilion 2 (see Exhibition Overview in Chapter E).

Forklift equipment for the placing and removal of heavy materials can be ordered from the official freight forwarder. Please refer to Order Form Q.

5. Cleaning and Disposal of Waste Materials

5.1 Cleaning The Lisbon Congress Centre provides a daily cleaning of aisles and common areas in the exhibition areas.

The daily cleaning of the booth is to be ordered and paid for by the Exhibitor (see order form J).

5.2 Disposal of Waste Materials Waste disposal is not included in the booth rate.

Exhibits or other items brought into the exhibition area must be removed immediately after the end of the event 24:00 at the latest. If the Exhibitor fails to

do so, the CCL is entitled to remove and store the items at the Exhibitor’s expenses.

The CCL cannot be liable in case of loss or damage of delivered packages, or for packages not removed by Exhibitor.


3

6. Ordering of Exhibitor Services Order Forms for the services offered by the official service contractors are included in this Exhibitor Manual. Order Forms should be sent to the supplier

before 20 February 2018. Orders received after this date or on-site may cause considerable delay in build-up procedures. All services and supplies are

subject to availability. Services ordered after the deadline will imply the following surcharges:

- 30% until the beginning of the set-up

- 50% during the period of the exhibition itself

All services will only be rendered after the supplier has received full payment. For further questions regarding the services, please contact the supplier.

7. Electricity 7.1 The electricity current is 220/380 volts with a 50 period frequency.

7.2 Depending on the location of the Exhibition itself, the Exhibitor may usually choose one of the power scales given bellow:

7.3 Electric loads of a reactive nature (electric motors, triggered lights, etc.) installed in an Exhibitor’s booth must be duly compensated so that the

power factor of the electrical installation is equal to, or greater than 0,94.

7.4 The electrical power distribution per phase, within the booth, must be equalised so as not to create any imbalance amongst the phases.

7.5 All of an Exhibitor’s electrical installations must comply with applicable official rules and regulations, and particular attention must be paid to the

Safety Regulations for the Use of Electric Power (RSIUEE).

7.6 The Exhibitor must appoint an electrician who is duly accredited with the Power Services of the Ministry of Industry and Energy and who is responsible

for setting up the electric installations in each booth.

7.7 The charge for connecting the electric power to each booth’s meter shall be borne by the Organizers. Each Exhibitor must first submit a blueprint of

his electric installation for approval before they may be set up.

7.8 Each booth’s electric installations must be linked to one or more fuse boxes, according to the required amount of power and that made available

by the Organizers. Each Exhibitor shall supply his own fuse boxes. One of the aforementioned fuse boxes shall act as the main fuse box for the booth.

Should this not be possible, each fuse box shall serve a clearly defined area. No connections in one area may be made to a fuse box in another

separate area.

7.9 Each fuse box in a booth must contain:

-Cables that are appropriate for the amount of power installed;

-Unipolar circuit breakers appropriate for the amount of power installed;

- Highly sensitive (30mA) differential circuit breakers with an instant cut-off should there be an earthing defect;

Note: This circuit breaker could also act as a general unipolar circuit breaker.

-Automatic circuit breakers, of the fuse type, to protect all power outlets.

7.10 The distribution of electricity from the booth’s fuse box to the various machinery that requires it shall be by a doubly insulated, earthed cable.

Flexible, single insulation (FV) cables are expressly forbidden. Lightly sheathed (VVD, FVD, etc.) wires or visible type V conductors are also expressly

forbidden.

In addition to the above restrictions, Exhibitor must also comply with all the terms of R.S.I.U.E.E. paragraph 5.3.1.

7.11 After the electric installations of a booth are complete, the Exhibitor shall request that the Organizers proceed with an inspection and, when this

approval is obtained, that the electric power be linked to the booth.

7.12 Should the amount of power consumed in a booth be greater than that requested, with the resulting triggering of the circuit breakers, the Organizers

may restore the supply of power upon payment of an additional connecting fee to be established, according to technical and functional

availability.

7.13 Exhibitor must take all appropriate measures to guarantee that duly accredited Organizers employees have easy access to the place whether their

electric installation is linked to the permanent power outlets.

7.14 The Organizers reserve the right to send duly accredited employees to inspect an Exhibition electric installations at all times, and to cut off the power

supplied to a booth should the safety conditions be considered unsatisfactory or should there have been any undue changes to the installation

itself. In the latter case, the Exhibitor may, after proceeding with the required modifications, reapply for the power to link again to this installation.

This shall only be done after a new inspection of the installation and the payment of the respective linking fee.

7.15 Exhibitor shall defray the cost of any lighting within their booth.

8. Regulated Activities It is absolutely prohibited for the Exhibitor to order technical services (audio-visual, electricity and phone connections), the cleaning of areas, security

services, catering, etc. from non-official 44th Annual Meeting of the European Society for Blood and Marrow Transplantation, as these services are exclusively

provided by the suppliers approved by the Organizers and listed on page 8.

The production and use of audio and film recordings, as well as the use of radio and TV recordings shall require written approval from the Organizers.

Commercial photographs can only be taken by the company authorized by the Organizers.

Any selling or other commercial activity shall require the approval of the Organizers.

9. Security – Access Control An identification badge, provided by the Organizers, is required to enter the Congress facilities.

The Lisbon Congress Centre and the Organizers cannot be held liable for any loss, damage or theft occurring to goods left on the booth.

Individual surveillance of the stand can be requested by the Exhibitor at his own expense (see order form J).

10. Safety and fire protection 11.1 Under no circumstances, should one obstruct the emergency exits wholly or partially, or interfere with the visibility and access to extinguishers,

fire cocks and water points

11. Lisbon Congress Centre (CCL) specific rules

1. The present Regulation includes the rules that regulate the organization of Fairs, Exhibition and Other Events (Catering services, Shows,

Commercial presentations, etc.), at Lisboa Congress Centre (CCL).

2. Those Specific Rules are completed, makes part of the “General Rules” for using the facilities of CCL.

3. The scope, dates, duration and opening hours of fairs, Exhibitions and Other Events are defined in a specific document written by Lisboa Congress

Centre.

4

EXHIBITED PRODUCTS

4. Presentation and distribution of the products that can harm other exhibitors or visitors, or that can deteriorate the pavement and/or existing

constructions, as well as to alter conditions or environmental rules are not allowed. Products with exhibition conditioned by law are not allowed as

well.

5. Products on display are not allowed to have any reference to price, save in exceptional cases, which must always have explicit written

authorisation from CCL.

6. Special authorisation from CCL is required for products whose weight exceeds 2.000 Kg/m2 (if goods are to be displayed on the ground floor of

the pavilions), or over 2000 Kg/m2 (should they be intended for Pavilions in first floor).

SET UP/DISMANTLING OF STANDS

7. Set up and decoration of stands can only begin in the 1st day of set up, after Organizer’s approval.

8. Companies involved in assembling and decoration of stands are required to have a previous credential, which implies the presentation of an

insurance policy for civil and professional liability, covering damage caused in the premises or to a third party and possible damage due to

stoppage of CCL’s activities, in the amount of 1.000.000,00 EUR.

9. Should there be a breach of regulation on assembly and decoration of stands and/or a breach of technical nature, CCL considers itself to be

authorised to carry out necessary procedures to regularise it, which may involve closing the booth. The costs resulting from this corrective action will

be charge to the exhibitor/Organizer.

10. Opening and closing times for assembly and disassembly will be set by CCL together with the Organizer. Work outside the established times

requires express written authorization from CCL, and involves the payment of an overtime fee, according to the price list.

TECHNICAL RULES – Size, Booth Lay out, etc.

11. During set up and decoration of booths, the Organizer and their exhibitors must comply with the following rules:

• Stands must respect a general height of 2.5m.

• Assembly of stands that include the construction of second store must have explicit authorization from CCL.

• The usable area of second storey and decoration elements that measure over 2.5m in height must stand back from the perimeter of the

stands at least 1.5 m.

• CCL’s installations must be scrupulously respected, namely fire hydrants, extinguishers, loudspeakers, general indicators, te levision

circuits, and fire detectors.

12. The on-site building of stands in the whole exhibition area of CCL is strictly forbidden, as well as the use of cutting machines, welding machines,

sanders and a spray guns. Stands must be devised and prepared so that their construction can be obtained solely by assembling the elements that

constitute them.

13. Available electrical power to be used is 230/400 Volts – 50cycles and is provided according to the conditions predicted by EDP (Electricity of

Portugal). In case of fault or cut by EDP, electricity will only be provided for emergency exits (exclusion of exhibition and Events circuits).

14. All electrical set up must be approved by CCL and the links to the general mains can only be made by same services. CCL will not be responsible

for connecting to the mains apparatus that do not correspond to the information provide, and the exhibitors must name the person responsible for

the stand’s electric installation project. Damage caused to the mains or to the specific point by these connections is the sole responsibility of the

exhibitors. It is essential that exhibitor give the power needed in the booth.

15. Requests for water and drain connections, as well as electricity and telecommunications must be done by written to CCL the Organizer. Requests

for special lines or circuits must be processed through the Organizer, 20 (calendar) days in advance of the date set for set up the fair. All special

circuits or lines are subjects to quotation.

16. Any suspension/rigging from the pavilion structure requires authorisation from CCL and can only be made by CCL exclusive supplier, subject to

specific quotation. Requests must be done 20 (calendar) days prior to the date set for the opening of the exhibition, and must enclose the

suspension/rigging project and the weight to be suspended, so that its feasibility can be verified by CCL’s Technical Department.

17. It is forbidden to use the walls of pavilions and columns to suspend or post exhibited pieces, decoration, construction or informative items.

18. All Cleaning services must be requested to Organizer. General cleaning of the exhibition area and corridors is the responsibility of the Organizer;

cleaning of the stands is Exhibitors responsibility and will be charge accordingly. Is also Organizer responsibility the cost of garbage containers.

19. Disassembly of the stands and removal of material cannot begin before the time officially set for closing the exhibition, except for special

authorisation granted by the Organizer.

20. Disassembly of the stands and removal of exhibited material must be concluded within the times set by CCL and already accept by the

Organizer. Failure to comply with this deadline authorises CCL to remove the material and implies that all costs resulting from the measures taken to

remove these materials will be charged.

21. The premises must be handed over to CCL in the same condition as they were made available to the exhibitors/Organizer, and all costs require

making them so, are from their responsibility. Repair of occasional damage caused by carelessness or requirements of stand assembly, as well as

cost derived from such assembly, are the sole responsibility of exhibitors/Organizer.

22. Exhibitors/Organizer are responsible for all the damage or harm caused by their structures, equipment, articles to be exhibited, or activities in

their stand, as well as action of the subcontracted firms, when these firms harm visitors and other exhibitors.

CUSTOMS, OFFICIAL PRICE LIST

23. As regards matters concerning customs operations, product transportation and their conveyance within the premises, exhibitors must contact

CCL’s official forwarding agent Hermes / Merkur Expo Logistics, the sole entity that has the authority to perform this function in CCL’s premises.

5

INSURANCE AND RESPONSIBILITY

25. CCL ensures general surveillance services during the assembly and disassembly as well as duration of the exhibitions and other events. Exhibitors

must ensure safe keeping of their products in the times stated above, and arrange for celebration of a specific insurance contract for their

participation in the exhibition, which should cover situations of robbery and a theft. Exhibitors are forbidden to allow their staff to remain in the stands

after the daily closing time, save exceptional cases and subject to presentation of a specific written authorisation from CCL.

26. It is CCL responsibility civil liability insurance derived from material or bodily damage suffered by accredited exhibitors or by visitors;

OBLIGATIONS AND SANCTIONS

27. Stands must be open during the exhibition’s opening hours, and the presence of a representative of the exhibitors must be ensured at all times.

28. Advertising in the exhibition’s premises must comply with rules of the “Código de Práticas Legais em Matéria de Publicidade” of the Câmara de

Comércio Internacional (International Chamber of Commerce’s Code of Legal Practice in Advertising Matters).

29. The exhibitors are forbidden to do the following, and contempt of this rule will lead to sanctions which can involve closing the stand:

• Corporate advertising

• Advertising that makes a direct comparison with third party articles and/or products, exhibitors or not;

• Distribution of flyers and/or promotion material outside their stands, save with official written authorisation from CCL;

• All advertising which may in any way harm or bother exhibitors or visitors;

• Distribution of balloons filled with a gas that is lighter than air;

• Promotion of products other than those on display and/or in another industrial and/or business activity other than the exhibitor’s.

30. Must have CCL approval:

• The carrying out of tests or contests

• The setup of resonant equipment in the stands, which cannot exceed 60 DB.

31. CCL may have the articles on display in the stands reproduced, photographed, or filmed, and it may use their reproductions for the purposes

exclusively connected with is activity, namely the production of promotional material.

32. Photographs or films of the stands outside opening hours require explicit written authorisation from CCL.

33. Exhibitors are unequivocally committed to respecting all rules contained in the present Specific Rules for Fairs, Exhibitions and Other Events as

well as the “General rules” for using the facilities of CCL.

34. In case of disagreement as to the interpretation or implementation of the present regulation and other documents that may complement it, as

well as facts concerning the participation of exhibitors in exhibitions or events organised by the AIP - Associação Industrial Portuguesa/ Centro de

Congressos de Lisboa, all parties determine the Court of the Lisbon Comarca to be competent, hereby explicitly renouncing all others.

35. The present Rules make part of the “General rules” for using the facilities of CCL.

6

C) Main Electrical Connection Order Form



IMEXSA Group

Mr. Jose Santos


Phone: + 351 933 413 065 Email: [email protected]

Company…………………………………………………………………………Booth #…………………………..

Address: …………………………………………………………………………………………………………………………...

e-mail:

…………….…………………………………………………...…

Contact……………...Signature :……………

Phone…………………………………………………..

VAT-ID #............…….…….……………………….………

We hereby confirm the following order: (One power supply is mandatory!)

Description Electrical supply Euro Total Eur

Power supply incl. Consumption 220V/10A 249.00

Power supply (24 hours) 220V/10A 295.00

Three-phase supply 220V/380V/3 x 16A, CEE 16A outlet 795.00



Please indicate below the desired connection point (s) at your booth!

Order forms must be received by IMEXSA Group - EXHIBITION SERVICES by 20 February 2018. Orders received after this date will

be subject to an additional fee of 30% and 50% for onsite requests; both plus the net price. The payments are due upon receipt

of the invoice. Full Payment must be made to secure order (order will only be processed on receipt of payment!)

Payment Conditions: 100% with the application, which is only valid after payment! Prices excl. 23% VAT

7

D) Staff, Internet, AV & Cleaning Order Form



IMEXSA Group

Mr Jose Santos


Phone: +351 933 413 065 Email: [email protected]

VAT-ID #:.................................................................

Booth #: …………………..

Company:.…………………………………………………………………………………………………………………..

Address: ……………………………………………………………………………………………………………………..

e-mail: ………………………………………………………..…

Contact:……………….Signature :………………..

Phone:…………………………………………………………..

Staff Nº EUR/hour Total in EUR

Technician for computer Installation EUR 49.00

Electrician EUR 39.00

Booth Security, GUARD/VIGILANT EUR 25.00

WiFi internet access 10MB – 5 users ))) DEDICATED CONNECTION Unit price EUR 259.00

WiFi internet access 15MB – 10 users ))))) DEDICATED CONNECTION Unit price EUR 349.00

LED screen 42” working with USB pen drive With floor/table support Unit price EUR 749.00

LED screen 50” working with USB pen drive With floor/table support Unit price EUR 895.00

Cleaning and Waste Disposal Price Total in EUR

Cleaning of Stand

Cleaning of floor

On ….……………………….............

.................................................(dates)

m2/day

EUR 4.95

120 L refuse sack for mixed refuse

Only on ………….………….…… (date)

Daily:……………………………………….

P/ unit

EUR 49.00

You are requested to place the ordered waste disposal bags in front of your stand at the end of the day, so they can be

collected from the cleaning staff. The waste disposal bags cannot be removed when they are within the exhibition stand.

Waste disposal bags, or other materials which were not announced to IMEXSA Group – Exhibition Services and

are left back in the venue of the exhibition will be charged with an additional cleaning fee of EUR 159.00 per m³

Waste (plus staff expenses and management charge).


be subject to an additional fee of 30% and 50 % for onsite requests; both plus the net price. The payments are due upon receipt


Payment Conditions: 100% with the application, which is only valid after payment!

Prices excl. 23% VAT

8

E) Fascia Name, Cabin & Graphic - for Shell Scheme Booths only



IMEXSA Group

Mr Jose Santos



Company:…………………………………………………………………

Booth #: …………………..

Please enter text for fascia: ______________________________________________________________


Additional Material for the Booth EUR Qty Total in EUR

Cabin 1m x 1m with lockable door 199.00

Graphic on booth panels 89.00/m2

Roll-Up Sign (85 cm x 200 cm high) 99.00

9

F) Furniture Rental Order Forms

Furniture Order Form



IMEXSA Group

Mr Jose Santos


VAT-ID #:.................................................................

Company:……………………………………………………………… Booth #:……………….

Furniture Code Price Qty Total in EUR

11




Payment Conditions: 100% with the application, which is only valid after payment! Prices excl. 23% VAT

17

Tel:+351 933 413 065 Email:[email protected]

27

G) Furniture Layout Plan

Furniture Order Form



IMEXSA Group

Mr Jose Santos



Booth #: …………………..

Company:.…………………………………………………………………………………………………………………..

e-mail: ………………………………………………………..…

Phone:…………………………………………………………..




Furniture layout fittings

Please indicate the exact positions for the furniture/fittings in the plan below!

28

i) Rigging Form



IMEXSA Group

Mr Jose Santos


Phone: +351 933 413 065

Email: [email protected]

VAT-ID #:.................................................................

Booth #: …………………..

Company:.…………………………………………………………………………………………………………………..

Address: ……………………………………………………………………………………………………………………..

e-mail: ………………………………………………………..…


Phone:…………………………………………………………..

DESCRIPTION OF ITEM: _________________________________________________________________

CONSTRUCTION OF ITEM: ______________________________________________________________

HOW RIGGING WIRES WILL BE ATTACHED TO ITEM: ___________________________________________

TOTAL WEIGHT: ______________________________________________________________________

HOW MANY POINTS: __________________________________________________________________

WEIGHT PER POINT: ___________________________________________________________________

HEIGHT FROM FLOOR LEVEL TO BOTTOM OF ITEM: ___________________________________________

DIMENSIONS (wide x drop): ____________________________________________________________

MOBILE NUMBER FOR ON SITE CONTACT: _________________________________________________

NOTE: This form/information incl. 3D-plan showing the exact position(s), heights and measures must be

filled in and returned no later than Tuesday, February 20th

SIGNATURE: _______________________________________________ DATE: ____ /____ /____

29

J) Flowers Order Form

Floral Decoration Order Form



IMEXSA Group

Mr Jose Santos



VAT-ID #:................................................................

Booth #:.. …………………..

Company:.…………………………………………………………………………………………………………………..

e-mail: ………………………………………………………..…



Floral Decoration Ref EUR Qty Total in EUR

LUNCH BOX, SNACK LUNCH & COCKTAIL ORDER FORM

EBMT 2018

65

EBMT 2018 – LUNCH BOXES

LUNCH BOX

1 BOX

1 NAPKING

1 ORANGE JUICE (FRESKY)

1 MINERAL WATER (0,33 LT)

1 CEREAL BAR

1 FRUIT SALAD WITH GELATIN

1 SANDWICH (PLEASE SEE SANDWICH OPTIONS)

PRICE PER LUNCH BOX - € 15,50 + VAT

SUPLEMENT OF € 1,80 + VAT, TO ADD A CHOCOLAT (KIT KAT)

SUPLEMENT OF € 4,20+ VAT, TO ADD AN EXTRA SANDWICH

SUPLEMENT OF € 2,00 + VAT, TO ADD A MUFFIN (CHOCOLATE, WALNUT OR APPLE)

NOTE : IT'S POSSIBLE TO CHANGE THE FRUIT SALAD FOR SLICED FRUIT (KIWI OR PINEAAPLE OR

GRAPES)

THE BOXES CAN BE PERSONALIZED WITH A STICKER - € 80,00 + VAT

STICKER MEASURES : 9 cm x 5 cm

THE STICKER SHOULD BE PROVIDED BY THE CLIENT UNTILL 3TH JUNE

Shippping information :

Centro de Congressos de Lisboa

Restaurante Espaço Tejo

C/o Sónia Vilarinho

Praça das industrias

1300- 307 LISBOA

Please mention the following information: event name | exhibitor name 66

EBMT 2018 – LUNCH BOXES

SANDWICH OPTIONS:

OPTION A (VEGETARIAN)

Baguete (100 gr) with Fresh Cheese, Lettuce and Tomato

OPTION B

Baguete (100 gr) with sliced egg (boiled), Lettuce, Tomato, Ham and Cheese

OPTION C

Baguete (100 gr) with Roasted Lamb Pork, Lettuce and Mustard

OPTION D

Baguete (100 gr) with Tomato, Rocket and Tuna Paté

OPTION E

Baguete (100 gr) with Tomato, Rocket and Chicken

OPTION F (VEGETARIAN)

Bread Shape with Ricotta Cheese, Tomato, Rocket and Oregano

OPTION G

Baguette (100 gr) with Tomato, Rocket, Smoked Ham and Cheese67

EBMT 2018 – SNACK LUNCH

SALADS – PLEASE CHOOSE 1 SALAD PER LUNCHFusili with Fresh Cheese, Olives, Peppers and Cheey TomatoFusilli with Smoked Ham, Fresh Tomato and BasilBlack -eyed Pea Salad with TunaHavaianaSAVORY – PLEASE CHOOSE 1 PER LUNCHLeeks QuicheLorraine QuicheOnion and Bacon QuicheTuna PieSandwiches – PLEASE CHOOSE 2 SANDWICHESBaguete with sliced egg ( boiled ), Lettuce, Tomato, Smoked Ham and CheeseBaguete (100 gr) with Tomato, Rocket and Tuna PatéBaguete (100 gr) with Fresh Cheese, Lettuce and TomatoBaguete (100 gr) with Roasted Lamb Pork, Lettuce and MustardBaguete (100 gr) with Tomato, Rocket and ChickenFruit & DessertsMini Chocolate Brownies | Mini Portuguese Custard Shots | Fruit SaladDrinks :Orange Juice | Soft Drinks | Mineral Water | Coffee | Tea

PRICE PER PERSON, € 21,50 + VAT, PER LUNCH ( MINIMUM OF 15 PERSONS PER ROOM )

THE SERVICE WILL BE PLACED INSIDE THE ROOM

IF YOU NEED A PERMANENT WAITER DURING THE LUNCH – PLEASE CONSIDER AN EXTRA OF € 90,00 + VAT

NOTE: SERVICE THAT CAN BE PLACED INSIDE THE MEETING ROOMS

68

EBMT 2018 – COCKTAILS

SUGGESTION No 1Fresh Orange Juice with MintApple Juice with Cinnamon StickIce Tea with LemonMineral Water

Fruit Kebabs

Price Per Person - € 10,20 € +Tax

SUGGESTION No 2Flute of Sparkling Wine Port Wine Fresh Orange JuiceMineral Water

Mini Red Fruit TarteletsMini Lemon Pie TarteletsMini Portuguese Custard Tarts

Price Per Person - 13,20€ + Tax

69

EBMT 2018 – COCKTAILS

SUGGESTION No 3

Drinks - Flute of Sparkling Wine | Port Wine | Fresh Orange Juice | Apple Juice with Cinnamon Stick | Still and Sparkling Mineral Water

Canapes – Smoked Salmon with Capers | Smoked Ham with Serra Cheese and Honey | Egg-Plant Puff Pastry with Black Olive Tapenade | Mini Samosas with Mango Chutney | Brie with Raspberry Compote | Traditional Portuguese Meat Stuffing «Alheira» Croquetes | Grissini com Wild Mushroom Mousse

Dessert and Fruit – Black and White Chocolate Truffles | Fresh Pineapple Cubes with Lemon Zest and Passion Fruit Couli

Price Per Person – 19,20 € + Tax

SUGGESTION No 4

Drinks - Flute of Sparkling Wine | Port Wine | Red and White Wine | Gin Tonic | Fresh Orange Juice | Apple Juice with Cinnamon Stick | Still and Sparkling Mineral Water

Canapes – Tuna Mousse Tartelet | Blinis with Salted Cod and Roe Mousse | Salmon Tartar on Wheat Bread | Shot of Creamy Pea Soup | Duck Confit Strudell with Orange Reduction | Goat's Cheese | Gourmande with Tomato Compote | Mushoroom Crostinis

Sweets and Fruit – Mini Portuguese Custard Tarts «Pastéis de Nata» | Squares of Walnut and Honey Cake Cubes of Fresh Fruit | Apricot Mousse with Cheese Curd

Price Per Person – 22,80 € + Tax70

EBMT 2018 – LUNCH BOX, SNACK LUNCH & COCKTAIL ORDER

CUSTOMER INFORMATION

COMPANY NAME ________________________________________________________________________________

CONTACT NAME _________________________________________________________________________________

VAT NUMBER

_________________________________________________________________________________

COMPANY ADRESS ______________________________________________________________________________

POSTCODE/TOWN _______________________________COUNTRY_____________________________________

FAX ______________________TELEPHONE_____________________MOBILE PHONE ____________________

E-MAIL ___________________________________________________________________________________________

ORDER DETAILS

ROOM No OR NAME _____________________________________________________________________________

NAME OF SESSION/MEETING ____________________________________________________________________

DELIVERY DATE ______________________________DELIVERY TIME

______________________________

QUANTITY ____________________________________SANDWICH OPTION _____________________________

EXTRAS

________________________________________________________________________________________

71

ORDER FORMS DEADLINE

All orders should be submitted before 20 working days before the event

CANCELLATION POLICY

All orders are final. There will not be any refunds for cancelled orders

PAYMENT CONDITIONS

100% with the application, wich is only valid after payment

PLEASE FILL IN AND RETURN THIS FORM TO:

SILVA CARVALHO CATERING,SA

Fax: +(351) 21 3605618

E-mail: [email protected] and [email protected]

EBMT 2018 – LUNCH BOX, SNACK LUNCH & COCKTAIL ORDER

72



INVOICE & BANK DETAILS

OUR INVOICE WILL BE ISSUE BY:

SILVA CARVALHO CATERING SAEdifício PenínsulaPraça do Bom Sucesso, no105 a 159 – 9o piso4150 -146 PORTOTelefone: +351 21 925 55 10Telefax: +351 21 925 55 19CAPITAL SOCIAL: 548.340,00 EUROS NIF:507 652 355

OUR BANK DETAILS

IBAN: PT50 0010 0000 3761 8320 0011 8 SWIFT: BBPIPTPL

73

ENTRE EM CONTACTO CONNOSCO:[email protected]

PORTOTECMAIA RUA ENG.º FREDERICO ULRICH, 26504470-605 MAIAT. (+351) 229 408 280 | F. (+351) 229 408 281

LISBOACOMPLEXO INDUSTRIAL DA CAPA ROTA ALBARRAQUE 2710-404 SINTRAT. (+351) 219 255 510 | F. (+351) 219 255 519

74

STAND CATERING ORDER FORM

Item N. Coffee & Tea Unit Price VAT

1101 COFFEE STATION AExpresso coffee machine, 15 coffee capsules or flask of Coffee, flask of hot water, assorted tea

110,00 €

bags, flask of milk, 1 juice jug, 2 mineral water bottles 1,5Lt, 15 coffee cups, 6 milk cups, 15 97,50 € 13%

water cups, sugar, sweetener, stir sticks 12,50 € 23%

1102 COFFEE STATION BExpresso coffee machine, 15 coffee capsules or flask of Coffee, flask of hot water, assorted

160,00 €

tea bags, flask of milk, 1 juice jug, 2 mineral water bottles 1,5Lt, 1 assorted biscuit tray, 15 mini 147,50 € 13%

sweet pastry 15 coffee cups, 6 milk cups, 15 water cups,sugar, sweetener, stir sticks 12,50 € 23%

1103 COFFE STATION CExpresso coffee machine, 15 coffee capsules or flask of Coffee, flask of hot water, assorted

200,00 €

tea bags, flask of milk, 1 juice jug, 2 mineral water bottles 1,5Lt, 1 assorted biscuit tray, 15 mini 187,50 € 13%

sweet pastry, 30 finger sandwiches cheese or ham, 1 fruit basket 15 coffee cups, 6 milk cups, 12,50 € 23%

15 water cups,sugar, sweetener, stir sticks

1104 C0MPLETE COFFEE KITExpresso Coffee Machine + 50 coffee Capsules + cups + sugar bags + stir sticks

57,00 € 13%

1105 COFFEE KIT50 coffee Capsules + cups + sugar bags + stir sticks

42,00 € 13%

1106 COFFEE FLASK 1 Lt + 10 disposable cups + sugar bags + stir sticks 21,00 € 13%

1107 MILK FLASK 1 Lt 6,00 € 13%

1108 HOT WATER FLASK 1 Lt +10 assorted tea bags 10 disposable cups + sugar bags + stir sticks 18,00 € 13%

Item N. Water, Soft drinks and Juices Unit Price VAT

1201 MINERAL WATER – 1,5 Lt 3,60 € 13%

1202 PACK MINERAL WATER – 6 X 1,5Lt 18,00 € 13%

1203 MINERAL WATER – 0,33 Lt 1,50 € 13%

1204 PACK MINERAL WATER – 24 X 0,33 Lt 28,00 € 13%

1205 SPARKLING WATER – 0,33 Lt 2,15 € 23%

1206 PACK SPARKLING WATER – 6 X 0,33 Lt 12,00 € 23%

1207 SOFT DRINKS CAN – Unit 2,70 € 23%

1208 PACK SOFT DRINKS CAN – 24 X 0,33 Lt 57,00 € 23%

1209 SOFT DRINKS BOTTLE – 1,5 Lt 7,50 € 23%

1210 PACK SOFT DRINS BOTTLE – 6 X 1,5 Lt 30,00 € 23%

1211 ORANGE OR APPLE JUICE – 1 Lt 9,00 € 23%

1212 PACK ORANGE OR APPLE JUICE – 6 X 1Lt 36,00 € 23%

1213 FRESH ORANGE JUICE – 1Lt 15,00 € 23%

1/375


Sweets, Sandwiches & Snacks Unit Price VATItem N.

1301 TRAY WITH ASSORTED BISCUITS – 30 Units 42,00 € 13%

1302 TRAY WITH ASSORTED PETIT FOURS – 30 Units 48,00 € 13%

1303 TRAY WITH ASSORTED SWEET PASTRIES – 20 Units 48,00 € 13%

1304 TRAY WITH “FINGER” SANDWICHES – CHEESE OR HAM – 40 Units 60,00 € 13%

1305 TRAY WITH ASSORTED COLD CANAPES – 20 Units 80,00 € 13%

1306 TRAY WITH FRUIT KEBAB – 30 Units 54,00 € 13%

1307 FRUIT BASKET – 20 Pieces 30,00 € 13%

1308 CEREAL BAR FITNESS – CHOCOLAT OR STRAWBERRY – Pack 6 Units 7,80 € 13%

1309 CHIPS BAGS – 45 Gr 1,30 € 13%

1310 YOGURT LIQUID – 175 Ml 1,70 € 13%

1311 COOKIES DARK CHOCOLAT – 90 Gr 2,40 € 13%

1312 COOKIES WHITE CHOCOLAT – 90 Gr 2,40 € 13%

Staff & Equipment

DELIVERY FEE18,00 €

23%

ALL PRICES ARE QUOTED IN EURO, NET AND EXCLUDES VAT(23% and 13%, depending on the type of product and in accordance with the current legislation)

ConditionsORDER FORMS DEADLINEAll orders should be submitted 15 week days before the first day of the event. Orders made on the day of the event are subject to availability.Delivery will take place at least 1 hour after requests made on the day of the event. Requests received after the stipulated deadline will be charge with and aditional of 50%. Products supplied will be fully charged and no returns will be accepted. Coffee Stations A, B and C only include set-up and clean up. Coffee Stations A, B and C do not include refills, restocking and service.

CANCELLATION POLICYAll orders are final. There will not be any refunds for cancelled orders. Loss or damage to equipment will be charged to the applicant.

2/3

PAYMENT CONDITIONS100% with the application, wich is only valid after payment.

Item N. Unit Price VAT

1401 FRIDGE – (Rental up 4 days) 140,00 € 23%

1402 WATER MACHINE + 1 WATER GALLON 18,9 LT + 100 Plastic cups 90,00 € 23%

1403 1 WATER GALON 18,9 Lt + 100 Disposable cups 30,00 €1404 100 DISPOSABLE CUPS 12,00 € 13%

23%

1405 FRAPÉ WITH ICE – 1 Kg 12,00 €1406 ICE BAG – 2 Kg 18,00 € 23%

23%

1407 JUICE ACRYLIC CUP – 50 Units 24,00 €1408 TUBE ACRYLIC CUP – 50 Units 36,00 € 23%

23%

1409 1 WAITER – 8 Hours 100,00 €

23%

76


Order FormEVENT/CONGRESS:

COMPANY NAME: CONTACT NAME:

VAT No.: COMPANY ADRESS:

POSTCODE/TOWN: COUNTRY:

PHONE: MOBILE PHONE:

E-MAIL:

ITEM NUMBER

DELIVERY DATE PERIOD ROOM OR BOOTH QUANTITY UNIT PRICE TOTAL

PLEASE FILL IN AND RETURN THIS FORM TO: SILVA CARVALHO CATERING,[email protected]

DELIVERY FEE

SUB TOTAL

VAT ( 23%)

VAT (13%)

TOTAL

3/377


www.hostipi.comConnecting the best hosts with the best events around the world.

For all booking enquiries please send your completed form to the email address below

or get in touch and we'd be happy to help.

[email protected]+447999402200

EBMT 2018 Staff Booking // Lisbon, 18 - 21st March

Company Name:Booth # Position Required:(Booth, Symposium, Transfer, Hospitality Desk, Other-Specify)

EXAMPLE: Booth Hostess

Number of Hosts: 1

Languages: (Hosts speak business English as a minimum, please specify if you require additional languages)

Portuguese, Italian

Dress Code:(Hosts will wear business attire as standard, please specify if you require an alternate dress code)

Sponsored / Brand T-Shirt (Provided)

Rate € / Hour 18 18 18 18

Hours

17th March -

18th March 09:00-18:00

19th March 09:00-18:00

20th March 09:00-18:00

21st March 09:00-18:00

Total Hours 36

Total Fee € 648

Total Booking Fee € :

Comments / Special Requests:

Contact Name:

Email:

Phone Number:

Thank you for booking through Hostipi.

78

EBMT 2018, Lisbon EXHIBITOR technical...

Documents

Transcript of EBMT 2018, Lisbon EXHIBITOR technical...