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hai an Board of Supervisors

ouse Albia, IA 52531

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10 BENTON AVENUE EAST

(641) 932-7706

ALBIA, IOWA 52531-1943

FAX: (641) 932-5905

December 31, 2009

NOTICE TO GENERAL PUBLIC

Pursuant to Chapter 21, 2007 Code of Iowa, you are hereby notified of the following meeting of the below-named body in open session. .

The Monroe County'Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, January 4, 2010 at 7:45 a.m.

TENTATIVE AGENDA 1. 7:45 a.m. - Appoint Monroe County Treasurer to fill vacancy 2. Count Cash in Treasurer's Office 3. Appoint Chairman and Vice-Chairman for 2010 .

- Authorize Auditor to issue warrants , Designate official newspapers Set holidays and early closings for 2010 Approve blanket bond

4. Make Appointments - Indian Hills Regional Development Board

RSVP 8th Judicial Distr. Court 911 Board Rathbun Area Mental Health SCICAP 10-15 Regional Transit State Hospital Advisory Mental Health Board

- Council on Aging SIEDA Board RC&D Board/RED Board/P & D Board

- Private Industry Council (.1.T.P.A.) Workforce Development Board South Central Iowa Solid Waste Agency

- Soap Creek Watershed Board - Southeast Iowa Response Group (HAZMAAT)

Rathbun Area . Recycling - TEA•21 Board

Decategorization Executive Council Southern Iowa Development & Conservation Authority

- South Iowa Area Crime Commission Zoning Administrator/ADA Coordinator Planning & Zoning Commission (3 members) Pioneer Cemetery Commission (3 members) Weed Commissioner Disaster Coordinator ADLM Environmental Health Board ADLM Empowerment Board ADLM Emergency Management Board Enterprise Zone Board Rathbun Lake Resort, Inc.

- Rathbun Land & Water Alliance - Southern Ia. Regional Emergency Planning Comm. (2 Reg. Committee Members & Subcommittee Members)

Welcome Home Soldier 28E Consortium

5. Consider Monroe County Compensation Board's recommendation for elected official's salaries for FY2010/2011

6. Consider Consulting & Services Agreement with Solutions, Inc. of Spencer, IA for IT Services 7. Approve amended start date for Sheriffs Department Deputy (1/1/2010) 8. Accept Fuel Quote tabled from 12/22/2009 meeting 9. Budget Review

ATTEST: IE BETTIS, Monroe Co. Auditor

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January 4, 2010 - continued PROCEEDINGS

Motion by Beary and seconded by Hughes to accept the Monroe County Compensation Board's recommendation of.no salary increases for elected officials for new fiscal year 2010/2011.

All voted "AYE". - Motion Carried.

Motion by Hughes and seconded by Beery to approve Consulting and Services Agreement with Solutions, Inc. of Spencer, Iowa, for IT services.


Motion by Beery and seconded by Hughes to amend the start date for Deputy Sheriff Mathew Scharff to January 1, 2010, instead of January 2, 2010, as requested by Sheriff Johnson.


Motion by Hughes and seconded by Beery to approve the fuel quote of $2.376 from Farm Service for the Secondary Road Department.

All voted "AYE". - Motion-Carried.

Motion by Beery and seconded by Hughes to approve the following appointments and to authorize any Board member to act as an alternate to said Boards:

Indian Hills Regional Development Board - John Goode RSVP - Dennis J. Ryan 8th Judicial Diet. Court - John Hughes 911 Board - Michael R. Beery Rathbun Area Mental Health - Dennis J. Ryan SCICAP - Dennis J. Ryan 10-15 Regional Transit - Michael R. Beary State Hospital Advisory Mental Health Board - Katie Fisher Council on Aging - Dennis J. Ryan SIEDA Board - Katie Fisher RC & D Board/RED Board/P & ID Board - John Hughes/Dennis J. Ryan/Dennis J. Ryan Private Industry Council (J.T.P.A.) - Michael R. Beery Workforce Development Board - Michael R. Beery South Central Iowa Solid Waste Agency - Michael R. Beary Soap Creek Watershed Board - Michael R. Weary Southeast Iowa Response Group (HAZMAT) - Michael R. Beary Rathbun Area Recycling - John Hughes TEA-21 - Dennis J. Ryan Decategoriaation Executive Council - John Hughes Southern Iowa Development & Conservation Authority - John Hughes South Iowa Area Crime COMMiNSiOn — John Hughes Zoning Administrator/ADA Coordinator(2-year term) - Juanita Murphy Planning & Zoning Commission - Beth Morgan - Karel Brittenbach - Rich Masher Pioneer Cemetery Commission - Rosalie Mullinix - Merril Baker - Richard Noisier Weed Commissioner - ADLM Disaster Coordinator - Ray Vitko, Jr. ADLM Environmental Health Board - Dennis J. Ryan ADLM Empowerment Board - John Hughes ADLM Emereencey Management Board - Dennis J. Ryan Enterprise Zone Board - Dennis J. Ryan Rathbun Lake Resort, Inc. - Dennis J. Ryan Rathbun Land & Water Alliance - Dennis J. Ryan Southern IA Regional Emergency Planning Comm. - Michael R. Beary & Ray Vitko Reg. Memb.

Don Herteen & Dien Judge SubComm. Memb. Welcome Home Soldier - Dennis J. Ryan 28E Consortium - Dennis J. Ryan


Budget review held.

Meeting adjourned.

Mtwate earwig Seem/ a/Sup euet-J CMJ


(641) 932-7706

ALMA, IOWA 52531-1943

FAX: (641) 932-5905

January 5, 2010


Pursuant to Chapter 21, 2009 Code of Iowa, you are hereby notified of the following meeting of the below-named body in open session.

The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Thursday, January 7, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1 . 9:30 a.m. - Examine and allow claims

2. - Consider Construction Evaluation Resolution (MASTER MATRIX) 2010

3. - Budget Review

Week of January 11 — 15, 2010 - Budget Review Daily

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(641) 932-7706

ALMA, IOWA 52531-1943 FAX: (641) 932-5905

D Morro Courth

an Board of Supervisors

use — Albia, IA 52531

January8, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, January 12, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Quarterly Reports for Auditor, Sheriff, Recorder & Veteran Affairs

2.

-

Consider Treasurer's Semi-Annual Report & Monthly Investment Report

3.

-

Consider 28E Agreement with South Central Iowa Interagency Drug Task Force

4. Consider change of employment status of Nathan Johnson from part time jailer/ dispatcher to full time jailer/dispatcher, Sheriff's Dept_

5. Consider appointment of Tina Jenkins as part time jailer/dispatcher, Sheriff's Dept.

6.

-

Budget Review

Week of January 11— 15, 2010 - Budget Review Daily

H HHC,

PROCEEDINGS

Jsnuery 7, 2010

The Pluaroe County Board of Supervisors met pursosnt to adjournment on January 7, 2010, with Dennis J.• Ryan, John Hughos and 77ich-,n1 R, Beery present_

Minutes of January 4. 2010, read and approved.

Motion by teary and seconded by Hughes to adopt the following resolution;

CONSTRUCTION EVALUATiON RESOLUTION

WHEREAS, Iowa Code section 459.304(3) seta out the procedure if a board of supervisors wishes to adopt a "construction evaluation resolution" relating to the construction of a confinement fooding operation structure: end

WHEREAS, only counties LhsL have adopted u construction evaluation resolution can submit to the Department of Natural Resources (ONE) an adopted recommendation to approve or disapprove a construction normit•applipition regarding a proposed confinement feeding operation structure; and

WDEMAS, only counties that have adopted a construction evaluation resolution and submitted and adopted recommendation may contest the ON's decision regarding a specific application; and

WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every constroction DP -F-Mir application for rt proposed confinement fending operation structure received by the board of supervisors between February 1, 201 ❑ and January 31, 2011 and submit en adopted recommendation regarding that application to the ➢ IR; and

WHEREAS, the hoard of sttpervisors mint conduct an evaluation of every contructiou permit application us5irg the plaster mstria created in Iowa Code section 459.305, but the• board's recommendation to the DNR nay be based on the final score on the mastei• malulx or may be hosed on reasons other than the final score on the master matris;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF 14ONROE COUNTY that the Dord of Supervisors hereby adopts thin construction evaluation resolution purcuant.to Iowa Code section 459.304(3).

All voted "AYE'. - Motion Carrie

Budget review held.

Board nramined end allowed claims.

Meeting ftdjourned.

AlTEST: \e- TWEin onroc Co. AudiT:Wi-- ,/

Del • Ry Monroe C Courtho e

oard of Supervisors bia, IA 52531

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(641) 932-7706


FAX: (641) 932-5905

Januaty15, 2010




TENTATIVE AGENDA

1. 9:30 a.m. - Consider Resolution Appointing Persons to Commission to Assess Damages 2010 (Eminent Domain)

2. Consider Contract Amendment for Housing Enterprise Zone Program (PFC, LLC)

3. - Budget Review

Week of January 18-22, 2010 - Budget Review Daily

PROCEEDINGS January 19, 2010

The Monroe County Board of Supervisoro set pursuant to adjournment on January 19, 2010, with Dennis J. Ryan, Michael R. Beery and John Hughes present.

Minutes of January 12, 2010, read and approved.

Motion by Beery and seconded by Hughes to approve the following resolution:

COMMISSION TO ASSESS DAMAGES (6B.4 Code Of Iowa)

RESOLUTION

BE IT RESOLVED, by the Board of Supervisors of Monroe County, State of Iowa, that the following persons are eligible to serve on the Commission to Assess Damages effective January 19, 2010, pursuant to Chapter 68, Section 4 of the Code of Iowa. (Eminent Domain):

REAL ESTATE BROKERS OR SALESPERSONS

1. Debbie Jitdge 2. Nancy Casady 3. Alan Ammons 4. Katherine Brock 5. Ton Adler 6. Kenny Martin 7. Dean Bettis

AGRICULTURAL

1. William Trinkle 2. Paul Ammons 3. Tim Spurgin 4, Joe Hollinrake 5, Henry Fynaardt 6. Dean Lathrop 7. Herman Leffler Jr.

PERSON FAMILIAR WITH VALUATIONS

1. Danny Curran (auctioneer) 2. Hjalmer Lindberg (insurance) 3. John Johnson 4. Merrill Baker 5. Steve A. Crall 6. Mike McGee 7. Steve Zaputil

PERSONS OWNING CITY PROPERTY

1. Bernerd Allgood 2. Fred Eraber

Dean Murphy 4. Carol Deer 5. Gerald Sofranko 6. Jim Keller 7. Eimer Davis

Albia, IA 52531 Albia, IA 52531 Albia, IA 52531 Albin, IA 52531 Albia, IA 52531 Moravia, IA 52571 Albia, IA 52531

Albia, IA 52531 Albia, IA 52531 Albia, IA 52531 Lovilia, IA 50150 Eddyville, IA 52553 Albia, IA 52531 Blakesburg, IA 52536

Melrose, IA 52569 Albia, IA 52531 Albia, IA 52531 Lovilia, IA 50150 Moravia, IA 52571 Albia, IA 52531 Albia, IA 52531

Albia, IA 52531 Lovilia, IA 50150 Albia, IA 52531 Melrose, IA 52569 Lovilia, IA 50150 Albin, IA 52531 Albia, IA 52531

203 N 10th St 6761 189th St 2257 623rd Ave 5879 170th St 16 3rd Ave W 2722 645th Ave 1673 Hwy 137

6472 160th St 5766 238th Trl 2570 645th Ave 1324 515th Ave 1243 Hwy 137 6921 219th Trl 7262 256th P1

330 Kells Ave 6679 189th St 90 Oak Circle 5916 120th St 2623 645th Ave 223 /I 2nd St 6200 204th Trl

15 G Ave W 2007 G Ave N 1769 664th Ave 203 Kerry St 2304 E. Ave N 404 N 10th St 236 N 8th St


Motion by Hughes and seconded by Beery to approve amendment for Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development and PPC, LLC. Contract Number 09-HEZ-020 is modified as follows: The number of units the Housing Business must rehabilitate 6 multi-family units in the Albie EZ-I Enterprise Zone.


Wages paid to hourly employees and salaried employees receiving overtime in calendar year 2009 are as follows:

David Amoa $31,865.74; Dennis Amosa $47,360.05; Gerald Anderson $180.00; John Archibald $180.00; John Ballard $31,990.81; Judith Brown $14,470.63: Chris Conway $30,155.03; Robert Coughlin $31,465.21; Heidi Cox $306.00: Greg Crall $32,180.15; Esther Cypert $15,339.02; Abigal Davis $3,720.00; Tonya Davis $733.50; Jeff DeVore $31,226.80; John Dicks $657.76; Scott Dunning $43,659.41; John Elkin $30,983.63; Jennifer Fisher $26,452.80; Michael Flattery $32,803.94; Twilla Folkers-Kruzic $38,137.18; Gerald Haas $1,125.00; Kathleen Harrington $29,985.10; Lacy Harrington $612.00; Edwin Heriford $34,003.94; Tyler Herrick $68.00; Ken Hollingsworth $46,702.32; Jodi Howard $29,596.60; Kim Hugen $36,637.00; Pam Johannes $8,421.21; Catherine Johnson $896.00; Julie Johnson $68.00; Nathan Johnson $20,682.01; Tiffany Karsjens $6,844.00; Travis Raster $29,211.85; Jim Keller $180.00; Aaron Kelly $28,545.70; Steve Kline $31,939.15; Nathalie Lathrop $29,910.80; John Lundstrom $34,310.84; Ellen Maddison $3,957.50; Linda Mahon $37,978.68; Penny McDanel $29,954.50; Samantha McDonald $3,6/0.00: Jerry McKim $32,196.22; John Mellick $330.00; Elizabeth Morgan $9,956.00; Richard Mosher $41,794.66; Rachel Niles $6,742.89; Tommy O'Leary $472.51; Denette Parker $5,688.00; Joseph Pearson $33,761.20; Lois Phillips $17,995.25; Marridee Randall $1,075.00; Roger Reed $31,676.99; Mary Regenold $6.158.62; Paul Resczenko $41,137.50; Peggy Resczenko $32,594.26; Timothy Reynolds $9,270.63; Mary Rinehart $70.00; Suzanne Roberts $15,261.86; Dennis Roby $2,093.00; Clarence Rockwell $180.00; Anna Ross $2,135.41;

✓llatutee eetwito Slat(/' cISupetui6axe


(641) 932-7706


FAX: (641) 932-5905

January22, 2010




TENTATIVE AGENDA

1. 9:30 a.m. - Consider abatement of -uncollectible taxes (445.16)

2. Consider contract for diesel fuel with Agriland

3. - Budget Review

Week of January 25-29, 2010 - Budget Review Daily

Dennis Monr Co

irman e C A ty Bo d of Supervisors ouse Albia, IA 52531

Matuate eaaato Sawa/ akrapeueia~


(641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

January 29, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, February 2, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Memorandum of Understanding with Crisis Center & Women's Shelter of Ottumwa

2. - Authorize Chairman to sign Engagement Letter with Anderson, Larkin & Co. P.C. for Monroe . County Audit Fiscal Year ending June 30, 2010.

3. - Discuss/consider setting date of Monroe County Farm Land Lease Auction 2010

4. - Consider setting date of Public Hearing for Proposed Monroe County Budget FY2010/2011 5. - Consider ACHS Band & Vocal Music Depts. request to conduct town/roadway clean ups

6. - Consider resolution providing for service support with Chariton Valley Planning & Development Council of Governments.

Week of February 1 - 5, 2010 - Budget Review Daily

Dennis J Monro County oard of Supervisors Courthouse - Albia, IA 52531

MATT PARROTT 8 SONS Oa. WATERLOO. !OWE

PROCEEDINGS

February 2, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on February 2, 2010, with Dennis J. Ryan, Hohn Hughes and Michael R. Beary present.

Minutes of January 26, 2010 read and approved.

Motion by Beary and seconded by Hughes to approve Memorandum of Understanding between the Crisis Center and Women's Shelter of Ottumwa and the County Board of Supervisors of Wapello, Appanoose, Davis, Jefferson, Monroe and Wayne Counties in Southeast Iowa.

All voted "AYE".- Motion Carried.

Motion by Hughes and seconded by Beary to authorize chairman to sign engagement letter with Anderson Larkin and Co. P.C. for Monroe County Auditor for fiscal year ending 6-30-10.


Motion by Beary and seconded by Hughes to set the 2nd day of March, 2010, at 10:00 a.m. for the County Farm Land Lease Auction.


Motion by Hughes and seconded by Beary to set the 23rd day of February, 2010, at 10:00 a.m. for public hearing for the proposed County budget for fiscal year 2010/2011.


Motion by Beary and seconded by Hughes to adopt the following resolution:

RESOLUTION PROVIDING FOR SERVICE SUPPORT WITH CHARITON VALLEY PLANNING & DEVELOPMENT COUNCIL OF GOVERNMENTS

WHEREAS, Chapters 28E and 473A of the State Code of Iowa, as amended, authorized the govern-ing bodies of governmental units to corporate in the operation of a regional planning commission; and

WHEREAS, Chapter 28H of the State Code of Iowa establishes Chariton Valley Planning & Development Council of Governments serving Appanoose, Lucas, Monroe and Wayne Counties as your council of governments. In 2007 the Iowa Legislature amended the Iowa Code 28H with this approval.

WHEREAS, by the Notification from the Economic Development Administration (EDA) has modified the boundaries of the Economic Development District (EDD) served by Area 15 Regional Planning Commission (Area 15 RPC). Concurrent with the approval of the Chariton Valley Planning & Development Council of Governments' (CVPD) request to be disignated as EDD, the counties of Appanoose, Lucas, Monroe and Wayne Counties have been removed from Area 15 RPC's district boundaries and included in the newly designated EDD.

WHEREAS, the governing body of Monroe County, Iowa is a part of the Chariton Valley Planning & Development Council of Governments and has agreed to a contribution of $0 at this time for annual fees.

BE IT FURTHER RESOLVED, that Monroe County has designated:

Dennis J. Ryan Official Representative John Hughes Alternate

to be a contact for the area.

Agreed to this 2nd day of February, 2010.


Motion by Hughes and seconded by Beary to allow request from Albia Community Schools Band and Vocal Music Departments to conduct town/roadway clean ups this spring and summer up to $2,000 of landfill money before June 30, 2010.


The Board discussed the budget process and funding with Albia Newspapers representative Brian Chambers.

Meeting adjourned.

f

ATTEST: 4,,VV

JEANNIE BETTIS, Monioe Co. Auditor

evardo. Slam/ Sap eutiJ 6M6


(641) 932-7706

ALBIA, IOWA 52531-1943 FAX; (641) 932-5905

February 5, 2010




TENTATIVE AGENDA

1. 9:30 a.m. - Examine and allow Claims

2. 11:00 a.m. - Consider Renewal Application of Albia Golf, LLC for a Class C Liquor License, Sunday Sales and Outdoor Service Area

3. - Consider Treasurer's Monthly Investment Report

4. - Consider Monroe County's Community Mental Health Center Affiliation for FY2011

Tuesday — February 9, 2010 - Local Emergency Planning Commission meeting at Albia City Hall 10:30 a.m. 120 S A St — Albia, IA 52531

Dennis J. Monroe Board of Supervisors Courthouse — Albia, IA 52531

&eau/ ai Sup ewii


(641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

February 12, 2010




TENTATIVE AGENDA

1. 9:30 a.m. - Consider Iowa Department of Transportation/Secondary Road Dept. 5 Year Construction Plan

2. Consider Utility Permit in Section 34, Troy Twp.

3. - Consider Resolution Designating & Authorizing Financial Support and Leadership of Albia Industrial Development Corporation as Monroe County's Source for Industrial and Economic Development

4. - Discuss possible litigation in regards to bridge damages in Guilford Twp. (anticipate closed session)

5. 11:00 a.m. - Monroe County Conference Board Meeting —Public Hearing/Adoption of 2010-2011 Monroe County Assessor's Budget

Dennis J .71.r jr.:4101.- • irman Monroe • tiny Board of Supervisors Courthouse — Albia, IA 52531

February 16, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on February 16, 2010, with Dennis J. Ryan, John Hughes and Michael R. Beary present.

Minutes of February 9, 2010, read and approved.

Motion by Beary and seconded by Hughes to approve the Iowa Department of Transportation Secondary Road Department five (5) year construction Program as presented by Engineer John Goode.


Motion by Hughes and seconded by Beary to approve utility permit application to Northeast Power in Section 34 of Troy Township.

All voted "AYE". - Motion Carried,

Motion by Hughes and seconded by Beary to adopt the following resolution:

RESOLUTION Resolution Designating and Authorizing Financial Support and Leadership of Albia Industrial Development Corporation as Monroe County's Source

for Industrial and Economic Development

BE IT RESOLVED, by the Board of Supervisors of Monroe County, Iowa, that:

1. Monroe County and Albia Industrial Development Corporation have in past years recognized the importance of actively being engaged in industrial and economic development for the welfare of the citizens and businesses in Monroe County and, since developing this partnership in 1984, have created well over 1,000 high paying jobs at 23 new plants that have invested over $1.1 billion in new plant and equipment.

2. Without continued emphasis on growing our industrial base, Monroe County's economy is not sufficiently diversified to provide a stable economic base if in large part it once again becomes dependent on agriculture and agribusiness.

SUPERVISORS' MINUTES MATT PARROTT S SONS Co-, WATERLOO, NAVA H-1879

PROCEEDINGS February 16, 2010 - continued

3. While the current economic problems in agriculture, agribusiness industries, and in other industries are serious in other areas of the state, Monroe County's industries have fared much better but are still at risk to suffer the same fate if we do not continue to work to create and retain jobs for our residents.

4. It is therefore in the best interest of the citizens of Monroe County, Iowa, to take steps reasonably calculated to lead to diversified industrial and economic development in the county of Monroe, Iowa,

5. Monroe County does not have sufficient resources to hire a Director of Economic Develop-ment as a county employee and lacks sufficient resources to effectively operate an economic development program on its own.

6. Other cities and counties in the state of Iowa have found it necessary to engage in industrial and economic development efforts.

7. Therefore, Monroe County, Iowa, finds that it is in the best interests of its citizens to cooperate with the cities in Monroe County, Iowa, and the Albia Industrial Development Corporation, a non-profit corporation, as well as other organizations which may arise in order to promote diversified industrial and economic deVelopment in Monroe County, Iowa.

THEREFORE, BE IT RESOLVED that the Monroe County, Iowa, has and will continue to support in efforts to enhance industrial and economic development by its financial contribution to Albia Industrial Development Corporation to be approved by the Board of Supervisors of Monroe County, Iowa.


Motion by Beary and seconded by Hughes to go into closed session according to Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Board went into closed session at 10:05 a.m.


Motion by Beary and seconded by Hughes to return to open session at 10:17 a.m.

VOTE: Beary - AYE - Hughes - AYE - Ryan - AYE.

Motion by Hughes and seconded by Beary to instruct County Attorney Steve Goodlow to proceed with litigation.

VOTE: Beery - AYE - Hughes - AYE - RYAN - AYE.

Meeting adjourned.

\ 7/ ATTEST: i ANA Q _. ;_4f j

JEANgIE BETTIS, Monroe Co. Auditor t /

February 23, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on February 23, 2010, with Dennis J. Ryan, John Hughes and Michael R. Beary present.


Motion by Hughes and seconded by Beary to approve and authorize Chairman to sign siebsite maintenance agreement between Inukshuk Technologies, LLC of Spencer, Iowa, and Monroe County, effective February 15, 2010 and ending February 15, 2011.


The Chairman opened the Public hearing on the proposed Monroe County Budget for fiscal year July 1, 2010, to June 30, 2011, at 10:00 a.m. Notices were published February 4th and 9th in the County's official newspapers. Persons present were Tracy Casady, Peggy VandenBerg, John Goode, Denny Amass, Brian Chambers, Kathy Welsh, Diane Durian, Dean Murphy, Pam Freshwater Daniel Johnson, Steven Goodlow and Juanita Murphy.

There being no written or oral objections filed during the hearing, motion by Hughes and seconded by Beary to close the public hearing at 10:10 a.m.


Motion by Beary and seconded by Hughes to adopt the County Budget for fiscal year July 1, 2010, to June 30, 2011, as published in both official newspapers. The property tax levies will be as follows:

February 23, 2010 - continued

A. County wide levies:

General Basic Pioneer Cemetery General Supplemental MH-DD Services Debt Service Subtotal County wide (A)

B. All Rural Services Only Levies

Rural Services Basic Subtotal. All Rural Services Only (B)

Subtotal Countywide/All Rural Services (A + B)

PROCEEDINGS

Dollar Rate

1,609,811 4.50000 7,155 0.02000

804,905 2.25000 332,118 0.92839 333,682 0.93276

3,087,671 8.63115

1,092,442 3.95000 1,092,442 3.95000

4,180,113 12.58115


Meeting adjourned.

ATTEST: •

NIE BETTIS, onroe Co. Auditor

iffetrwe &wag gotta of Stepeuelott

I0 BENTON AVENUE EAST (641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

February 26, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, March 2, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Iowa Department of Transportation/Secondary Road Dept. 2010-2011 Budget.

2. 10:00 a.m. - Monroe County Land Lease Auction 2010 and Adopt Rules

3. Discuss Recycling Trailer

The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Friday, March 5, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Examine and allow claims

.17-13:01iXha Monroe f ollnq, Board of Supervisors Courthotise — Albia, IA 52531

March 2, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on March 2, 1010, with Dennis J. Ryan, John Hughes and Michael R. Beary present.


Motion by Hughes and seconded by Beary to approve the Iowa Department of Transportation Secondary Road Department Budget for fiscal year 2010/2011.


At 10:00 a.m. persons present for the Monroe County Farm Land Lease Auction were: Jerry Findley, David Poe, Jerry Beaumont and Brian Chambers.

Chairman Ryan reviewed the 2010 proposed rules for the Monroe County Farm.

Motion by Beary and seconded by Hughes to adopt the Monroe County Farm rules as proposed.


Chairman Ryan opened the bidding for the County Farm Land Lease Auction with a $10,000 bid from Jerry Findley. Bids were received from Mr. Beaumont and Mr. Findley.

Motion by Hughes and seconded by Beary to accept Jerry Findley's bid of $19,100 for the lease of the Monroe County Farm for 2010/2011. Lease begins March 2, 2010 to March 1, 2011. County Attorney Steve Goodlow will prepare the contract.


Discussion held on purchasing recycling trailer. Currenly recycling is held from 8:00 a.m. to 12:00 noon on the first and 3rd Saturdays of the month. Recycling is held in Lovilia on the 2nd Saturday of the month for two hours. Recycling is held on the 4th Satur-day of the month in Melrose for two hours.

Motion by Beary and seconded by Hughes to authorize Chairman Ryan to purchase a recycling trailer. (72' x 14' - 45" sides - $7,191.00)


Meeting adjourned.

ATTEST: JE NIE BETTIS, Monroe Co. Auditor

ATTEST:

EANNIE BETTIS, Monroe Co. Auditor

March 5, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on March 5, 2010, with Dennis J. Ryan, John Hughes and Michael R. Beary present.

Minutes of March 2, 2010, read and approved.

Board examined and allowed claims.

Meeting adjourned.

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J/kwate Cautity gotta a -1 Sapeuiloati

10 BENTON AVENUE EAST (641) 932-7706

ALMA, IOWA 52531-1943 FAX: (641) 932-5905

March 12,2010




TENTATIVE AGENDA

1. 9:30 a.m. - Discuss/consider Sheriff's Department appointments

MEM■•■■••■■■p

The Board of Supervisors will attend a meeting at the Chariton City Hall - 115 S Main St — Chariton, IA

TENTATIVE AGENDA

1. 7:00 p.m. - Discuss closed landfill

Dennis .1. IZST. rim an Monroe bunt of Supervisors Courthou Albia, IA 52531

March 16, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on March 16, 20: with Dennis J. Ryan, John Hughes and Michael R. Beary present.


Motion by Hughes and seconded by Beary to approve the transfer of Penny McDanel to the criminal secretary duties in the Sheriff's office effective March 22, 2010. McDan( has been the dispatch supervisor.


Motion by Beary and seconded by Hughes to approve the transfer of Jodi Howard to dispatch supervisor. Howard has approximately five years experience in the dispatch area in the Sheriff's office. Her appointment is effective March 22, 2010.


Motion by Hughes and seconded by Beary to appoint Tiffany Karsjens to a full time jailer/dispatcher position effective March 22, 2010.


Meeting adjourned.

ie 111, 1iAAL A .L11 L1

JElfrE BETTIS, Monroe Co. Auditor ATTEST:

Dennis. . imaan

Monroe o ,tty yard of Supervisors Courtho se - Albia, IA 52531

eatazto Seem/ SapeuelJa ,m


ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

March 19, 2010


Pursuant to Chapter 21, 2009 Code of Iowa, you are hereby notified of the following meeting of the below -named body in open session.

The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday March 23 , 2009 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider vehicle purchase for Sheriff's department.

2. 10:00 a.m. - Public hearing on rezoning application made by Cargill, Inc. in Sections 14 & 15 of Pleasant Twp. (25 Acres from A-1 to 1-2)

3.. Discuss/consider conservation board's annual review of Ajinimoto Wetland Area

4. Consider resolution concerning temporary road closures

5. Consider temporary road closure and detour for a road in Sections 11 & 14 of Pleasant Twp.

6. Consider utility permit in Section 14 of Pleasant Twp and in Section 20 of Troy Twp.

7. Consider setting date for FM rock letting

'March 23, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on March 23, 2010, with dennis J. Ryan, Michael R. Beary and John Hughes present.


Sheriff Dan Johnson present to discuss purchase of new vehicle for Sheriff's department. Johnson presented two quotes. The Chevy vehicle's quote was $28,306 and the Ford vehicle's quote was $27,857. Johnson recommended taking the lower quote.

Motion by Beary and seconded by Hughes to approve Sheriff Johnson's request to purchase sheriff vehicle from Albia Motor in the amount of $27,857.


Chairman opened public hearing at 10:00 a.m. to take public comment on the Final Report made by the Monroe County Planning and Zoning Commission on March 10, 2010, concerning an application for rezoning made by Cargill, Inc., Eddyville, Iowa, for approximately 25 acres located in Sections 14 and 15 of Pleasant Township from "A-1" Prime Agriculture Land to "I-2" Heavy Industrial. Notice of intended action were publi'sfi6d in both official newspapers.

Persos present for the public hearing were Brian Chambers, John Goode, Juanita Murphy, Richard Mosher and Cargill's representative Rick Davidson.

There were no oral or written objections filed.

Zoning Administrator Murphy stated that her office has received a consent letter from the Eddyville Fire Department and recommended that the Board approve the Planning and Zoning Commission's recommendation.

Motion by Beary and seconded by Hughes to close the public hearing at 10:20 a.m.


Motion by Beary and seconded by Hughes to accept the recommendation of the Monroe County Planning and Zoning Commission and approve the rezoning application of Cargill, Inc. of Eddyville, Iowa, to rezone approximately 25 acres located in Sections 14 and 15 of Pleasant Township from "A-1" Prime Agriculture Land to "I-2" Heavy Industrial. Details concerning said application and the Planning and Zoning Commission's final report are available in the office of the Monroe County Zoning Administrator at the County Courthouse.


Conservation Board member Mike Runyan and Conservation Board Secretary Peggy VandenBerg present to discuss the annual review of Ajinomoto Heartland, LLC wetland area. The project description states that the applicant (Aginomoto Heartland, LLC) proposes to adversely impact 0.9 acres of wetland and 1,180 feet of stream while expanding a lysine and threonine production facility at Eddyville, Iowa. Besides construction of new building pads and buildings, the expansion will include the construction of a new entrance road, construction of new wastewater treatment facilities, demolition of the existing entrance road, stream and wetland impacts, and mitigation for natural resources. Ajinomoto Heartland needs a third party holder for the conservation easement to complete the permitting for the project. The easement holder (Monroe County Conservation) is responsible to make sure the permit conditions are being upheld, but no active management is anticipated outside of annual field evaluation. Runyan stated that they are requesting permission to enter into a contract with Ajinomoto Heartland, LLC, and U.S. Corps of Engineers. Runyan also stated that County Attorney Steve Goodlow has reviewed the contract.

Motion by Hughes and seconded by Beary to authorize the Monroe County Conservation Board to sign contract with Aninomoto .Heartland, LLC, and U.S. Corps of Engineers.


Motion by Hughes and seconded by Beary to approve utility permit applications to Iowa Telecom in Section 14 of Pleasant Township and in Section 20 of Troy Township.


Motion by Hughes and seconded by Beary to set the 20th dayof April, 2010, at 10:00 a.m. for FM Rock letting.



TEMPORARY ROAD CLOSURE RESOLUTION

WHEREAS: Section 306.41 of the Code of Iowa provides that "The agency having jurisdiction and control over any highway in the state, or the chief engineer of said agency when delegated by such agency, may temporarily close sections of a highway by formal resolution entered upon the minutes of such agency when reasonable and necessary because of construction, reconstruction, maintenance or natural disaster and shall cause to be erected ROAD CLOSED signs and partial or total barricades in the roadway at each end of the closed highway section and on the closed highway where that highway is intersected by other highways if such intersection remains open. Any numbered road closed for over forty-eight hours shall have a designated detour route. The agency having jurisdiction over a section of highway closed in accordance with the provisions of this section, or the persons or contractors employed to carry out the construction, recon-struction, or maintenance of the closed section of highway, shall not be liable for any damages to any vehicle that enters the closed section of highway or the contents of such vehicle or for any injuries to any person that enters the closed section of highway, unless the damages are caused by gross negligence of the agency or contractor."

NOW THEREFORE, BE IT RESOLVED: by the Monro6 County-BOard of Supervisors that the County Engineer be authorized to close Monroe County Secondary Roads as necessary with the actual dates of closure to be determined by the County Engineer as follows:

1. For Construction: Any project as described in the approved Monroe County Secondary Road Construction Program for the current fiscal year and any approved supplements thereto.

2. For Emergency Closure of any road for maintenance purposes: Any route deemed necessary by the County Engineer.

Passed and approved this 23rd day of March, 20010.



TEMPORARY ROAD CLOSURE OF ROUTE T-55(720th Ave.) BETWEEN IOWA HIGHWAY 137 and H-21 (140th Street)

AND DESIGNATING A DETOUR ROUTE RESOLUTION

WHEREAS: Iowa Code Section 306.41 provides for the temporary closing of sections of roadway when necessary because of construction and maintenance, and

WHEREAS: the Monroe County Engineer has been authorized by a previous Resolution of the Monroe County Board of Supervisors to execute the above requirements of Iowa Code Section 306.41 regarding temporary road closure; and

WHEREAS: P.C.I. is under contract to construct multiple rail crossings at the crossing of their rail line and T-55 (720th Ave) approximately one (1) mile South of Iowa Highway 137; and

WHEREAS: Cargill Inc. has requested a portion of Route T-55 (720th Ave) between Highway 137 and Route H-21 (140th Ave) be closed for up to six and one half (q) months to allow their contractor to complete the project.

NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of Supervisors that Route T-55 (720th Ave) between Highway 137 and Route H-21 (140th Ave) more specifically described as beginning at a point approximately 1200 feet South of the junction of Towa Highway 137 and T-55 (720th Ave) continuing Southerly approximately one (1) mile on T-55 (720th Ave) and 117th Lane from T-55 (720th Ave) East 2 mile to the termination of 117th Lane, be closed and the following roads be designated as a detour route:

From the junction of Iowa Highway 137 and T-55 (720th Ave); thence East to the junction of Iowa Highway 137 and T-61 (Monroe-Wapello Road); thence South on T-61 (Monroe-Wapello Road) to the junction of T-61 (Monroe-Wapello Road) and H-21 (140th St) thence West on H-21 (140th Street) to the Junction of H-21 (140th Street) and T-55 (720th Ave).

BE IT FURTHER RESOLVED that the traffic control devices for the aforementioned road closure and detour route will be established and maintained by Monroe County for the duration of said project as determined by the Monroe County Engineer.

Passed and approved this 23rd day of March, 2010.


IN DENNIS -a. RY

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'MICHAEL R. BEARY, Melber

Meeting adjourned.

JE ATTEST: I

BETTIS, Monroe Co. Auditor

Dennis J Morro Coun Board of Supervisors Courthi. se -- Albia, IA 52531

✓ ateitee eawdy Recta a / Sapeutiotw


(641) 932-7706

ALMA, IOWA 52531-1943 FAX: (641) 932-5905

March 26, 2010




TENTATIVE AGENDA

1. 9:30 a.m. - Meet with representatives from Eldora Detention Center to discuss services.

2. - Consider/approve agreement between Monroe County and Monroe County Hospital for Charges involved to provide random drug and alcohol services

3. - Consider utility permits a) Section 20, Mantua Twp. b) Section 8, Urbana Twp.

4. 10:00 a.m. - Public Hearing to Amend Monroe County Budget FY 2009/2010

5. - Consider IDOT/Secon.dary Road Dept Budget Amendment FY 2009/2010

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JEA BETTIS, Mon oe . Auditor ATTEST:

MIC EL R. BEARY, Member/

March-30, 2010

The Monroe. County Board of Supervisors met pursuant to adjournment on March 30, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Central Iowa Juvenile Detention Center's Executirve Director Tony Reed met with the Board to discuss services they offer juveniles in need of detention services. Their current rate is $100.00 per day which includes transportation. The County currently pays $185.00 per day which does not include costs for transportation. Chairman Ryan stated that he would have the County Attorney look at the agreement and get back to Mr. Reed.

Motion by Hughes and seconded by Beary to approve agreement with Monroe County Hospital and Monroe County Secondary Road Department for costs involved to provide random drug_and alcohol services effective immediately.


Motion by Hughes and seconded by Beary to approve utility permit applications to Iowa Telecom in Section 20 of Mantua Township and, in Section 8 of Urbana Township.


Chairman opended the public hearing at 10:00 a.m. for amending the County's budget for the current fiscal year 2009/2010. Llbia Newspaper representative Brian Chambers was present.


Motion by Beary and seconded by Hughes to cioSe the public hearing at 10:07 a.m.


Madthonby BearY and seconded by Hughes.to approve the amendment of the current fiscal year budget as published in both official newspapers as follows:

Service Areas Original Amend New Total

1 $1,309,997 3,080 $1,313,077 3 $ 859,792 70,000 $ 929,792 7 $2,614,634 946,045 $3,560,679 9 $1,033,705 7,500 $1,041,205 10 $1,975,937 239,290 $2,215,227

AND AMEND the appropriations as follows:

Departments

Medial Examiner $ 12,450 3,080 $ 15,530 Veteran Affairs $ 93,000 20,000 - $ 113,000 Public Health $ 570,571 50,000 $ 620,571 Engineer $2,774,634 1,185,335 $3,959,969 Board of Supervisors $ 570,959 7,500 $ 578,459


Motion by Hughes and seconded by Beary to approve IDOT/Secondary Road Department Budget amendment for current fiscal year 2009/2010.


Meeting adjourned.

DENNI a man

R. BEARY, Member MICH

J NNIE BETTIS, Mon oe Co. Auditor ATTEST:

April 6, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on April 6, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Motion by Hughes and seconded by Beary to approve utility permit applications to Iowa Telecom in Section 2 of Mantua Township; to Chariton Valley Electric in Section 18 of Union Township and to Rathbun Regional Water in Section 17 of Union Township.


Engineer John Goode discussed request his office received concerning a secondary road in Section 10 of Urbana Township about the possibility of making it a "C" level road. Goode stated that he has not been able to contact all the adjoining land owners. Goode stated that the next step is to send out letters to all adjoining landowners. The landowners then h6Ve fourteen days to respond and then the Board may take action.

Motion by Beary and seconded by Hughes to request the County Engineer to contact the adjoining landowners to see if they would all be in agreement. to making the County road a "C" level in Section 10 of Urbana Township.



Meeting adjourned.

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ALMA, IOWA 52531-1943 FAX: (641) 932-5905

April 9, 2010


Pursuant to Chapter 21, 2009 Code of Iowa, you are hereby notified of the following meetings) of the below-named body in open session.

The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, April 13, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Quarterly Reports for Auditor, Sheriff and Recorder

2. Disc-ass/consider change to Resolution Establishing Zoning Fees

3. Consider Release & Settlement Agreement in regards to bridge damages in Guilford Twp.

4. Discuss/consider Juvenile Detention Center Services Agreement

5. Consider appointment of part time of jailer/dispatcher - Julie Schlotter

The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Wednesday, April 14, 2010 at 9:00 a.m.

TENTATIVE AGENDA

1. 9:00 a.m. - Meet with Marc Baty to discuss part time status of Monroe County Department of Human Services Office

Dennis J. Monroe Courtlre

oard o' Supervisors la, IA 52531

April 13, 2010


Minutes of April 6, 2010, read and approved.

Motion by Beary and seconded by Hughes to approve quarterly reports ending March 31, 2010, for County Recorder, Auditor and Sheriff.


Motion by Beary and seconded by Ryan to approve 2SE Agreement for Juvenile Detention Services with Central Iowa Juvenile Detention Center of Eldora, Iowa, effective immediately.

Beary and Ryan voted "AYE". Hughes voted "NAY". - Motion Carried.


RESOLUTION ESTABLISHING ZONING ,FEES

BE IT REMEMBERED at a regular meeting of the Board of Supervisors of Monroe County, Iowa, held on the 13th day of April, 2010, the following order was adopted:

WHEREAS, the Board of Supervisors of Monroe County have voted to amend the Resolution Establishing Zoning Fees dated July 2, 2007, in connection with the Monroe County Unified Development Code; and

WHEREAS, this resolution establishing zoning fees becomes effective with the passage of this resolution; and

THEREFORE BE IT RESOLVED by the Monroe County Board of Supervisors that the following fee structure be established and becomes effective April 13, 2010.

ZONING FEE SCHEDULE

Copy of Unified Development Code $25.00 Copy of Records $1.00 per page - Not to Exceed: $50.00 Transcription Fee/Audio Tape of Any Hearing $100.00

OR Actual Costs if Greater Primary Structure Zoning Placement Permit $50.00 Accessory Building Placement Permit $25.00 Flood Plain Permit $25.00 Sign Permit $25.00 Change in Use Permit $25.00 Certificate of Non-Conformity $50.00 Certificate of Occupancy $50.00 Home Occupation Permit $50.00 Home Industry Permit $50.00 Cell, Communication, Radio, Wind Tower (etc.) $1,000.00 Commercial/Industrial Zoning Placement Permit

Estimated Construction Costs - $1.00 per thousand Conditional Use $200.00 Appeals $200.00 Master Plan Amendments $300.00 Zoning Map Amendments (Rezoning) $300.00 UDC Text Amendments (Code Text Amendment) $300.00 Planned Unit Development $300.00 Variances $300.00 Minor Subdivision $25.00 Major Subdivision

Preliminary Plat $200.00 Final Plat $200.00

Temporary Travel Trailer Permit $25.00 Re-Inspection Fee $25.00

Penalty: Failure to obtain any type of the above listed permit(s) prior to commencement of development will result in a penalty being assessed of double the permit fee with a minimum of $100.00 and a maximum of $1,000.00 being charged as applicable.

Passed and approved this 13th day of April, 2010.


ATTEST: NIE BETTIS, Monroe Co. Auditor

irman

MICHAEL R. BE'RY, Member

00EIN HUGtiV, Member

Engineer John Goode present to discuss proposed release and settlement agreement between Monroe County BNSF Railway Company and Hulcher Services Inc. This agreement is concerning bridge damages in Guilford Township on August 21, 2008. BNSF Railway derailed leaving debris that had to be cleaned. Hulcher was used to clean up the debris and subsequently causing damage to the wooden bridge on 210th Trail {Halpin Road. Goode stated that County Attorney Steve Goodlow was instrumental in reaching this agreement pending Board of Supervisors approval.

Motion by Beary and seconded by Hughes to approve release and settlement agreement between Monroe County, BNSF Railway Company and Hulcher Services Inc, for property damage claim to bridge in Guilford Township in the amount of $43,184.12.


Motion by Beary and seconded by Hughes to approve appointment of Julie Schlotter of Moravia, Iowa, as part-time jailer/dispatcher for Sheriff's Department.


Meeting adjourned.

DENN .irman

HUGHES, Member

April 14, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on April 14, 2010, with Dennis J. Ryan and John Hughes present. Michael R. Beary absent.


Board met with Marc Baty and Ed Hermann to discuss the part-time status of the Monroe County Department of Human Services. Others present were Sheriff Dan Johnson, State Representative Richard Arnold and Albia Newspaper representative Brian Chambers. Baty stated that due to State re-organization, early retirement issues, budget deficits and the reduction in force plan by the State of Iowa that Monroe County's Department of Human Services Office will be one of twenty-three full time County offices going to less than full time. Mr. Baty stated that it is a continuous process because State employees have until April 15, 2010, at 4:30 p.m. to meet the paperwork deadline for early retirement. Baty also stated that he currently doesn't know what he has for staff. The less than full time offices would no longer take incoming calls and would have only outgoing calling capabilty. They are proposing a Call Center at the State level to take calls from all counties. Clients would start the application process by phone (Des Moines) and that everybody loves it because they don't have to take time off work. Baty also stated that the call to Des Moines that there would be a decision on the intake in five minutes. Sheriff Johnson stated that he did not believe that would be happening. Representativp,Arfidid inquired if they were reducing in the Des Moines area or just the rural areas. Baty continued to state that this is a continuous process and that until he gets the budget information for fiscal year 2011 that he can't say. Baty also stated that the State would no longer share the clerical position with the County. Baty hopes to have more answers for the Board before July 1st. The Board requested Baty meet with them in person again.

Meeting adjourned.

ABSENT

ATTEST:

MICHAEL R. BEARY, Member

JEAIIE BETTIS, Monroe Co. Auditor

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(641) 932-7706


FAX: (641) 932-5905

April 16, 2010


Pursuant to Chapter 21, 2009 Code of Iowa, you are hereby notified of the following meeting(s) of the below-named body in open session.

The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, April 20, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Resolution to Support the Formation of a Local Housing Trust Fund

2. 10:00 a.m. - Monroe County Secondary Road Dept. Farm-to-Market Rock Letting

Dennis an, C Monro= County : oard of Supervisors Co i ouse Albia, IA 52531

Individual line items are available for public review in ngineer's Office.

Meeting adjourned.

476

JE NIE BETTIS, Monroe Co. Auditor ATTEST: HN HUGHES? Member

April 20, 2010



Motion by Beary and seconded by Hughes (present by speakerphone) to adopt the following resolution:

A Resolution to Support the Formation of a Local Housing Trust Fund

WHEREAS, the incidence for substandard housing exists to some degree in every incorporated town and the rural areas in Monroe County as well as our partner counties in the Chariton Valley Housing Trust Fund area, including Wayne, Lucas, Monroe and Appanoose and this is witnessed particularly among homes owned and occupied by low and very low income indiViduals; and

WHEREAS, despite the efforts of other housing initiatives, additional funding and tools are needed to continue to address the need, and there is now affability to form and receive funding for a Local Housing Trust Fund (LHTF) , Lhrough-tWrowa Finance Authority as well as other sources; and

WHEREAS, Chariton Valley Housing Trust has worked with counties and communities on region-wide housing initiatives for over a decade, Monroe County is in the Chariton Valley Housing Trust service delivery area and will specifically address the housing needs of the region; and

WHEREAS, Chariton Valley Housing Trust is preparing for submission to be recognized for the Chariton Valley Housing Trust area as the designated housing trust fund, and will be staffed by the Chariton Valley Planning & Development Council of Governments.

NOW THEREFORE BE IT RESOLVED by the Monroe County Board of Supervisors that:

It designates Chariton Valley Housing Trust Fund as the official housing trust fund for the county and endorses the efforts of Chariton Valley Housing Trust Fund to establish and operate a local housing trust fund for the region.

FURTHER BE IT RESOLVED by the Monroe County Board of Supervisors that:

This resolution of support for the establishment of a Housing Trust Fund does not include a request or obligate Monroe County for funds to assist Chariton Valley Housing Trust at this time to complete its proposed activity of establishment of a regional Housing Trust Fund.


Supervisor Hughes physically present at 10:00 a.m. when Engineer John Goode opened four sealed rock bids for the Secondary Road Department. Bids were received from Douds, L & W Quarries, Bruening Rock and Martin Marietta. Goode requested that the Board give his staff time to evaluate the bids for the 48 line items on spread sheets. At approxi-mately 10:50 a.m. Goode presented spreadsheets for the Board and recommended that the Board accept the low bids on all 48 items.

Motion by Beary and seconded by Hughes to accept the low bids on all items. The totaled low bids for each company are as follows:

L & W Quarries $199,482.40 15,240.00 tons Bruening Rock $297,569.20 23,360.00 tons Douds $468,339.60 37,480.00 tons Martin Marietta $170,554.00 13,560.00 tons


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ALMA, IOWA 52531-1943 FAX: (641) 932-5905

April 23, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday April 27 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Discuss Department of Human Services Children's Mental Health & Disabilities Waiver with Jane Johnson/Consider approval of Targeted Case Management Contract

2. Consider Treasurer's Monthly Investment Report

3. - Consider Interfund Operating Transfers

4. - Consider Utility Permit in Section 23, Troy Tarp.

Dennis J. ' - r ma an Monroe oun Ft, Board of Supervisors Courthouse — Albia, IA 52531

ATTEST: A L TIE BETTIS, Monroe Co. Auditor

April 27, 2010

Monroe County Board of Supervisors met pursuant to adjournment on April 27, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Department of Human Services representative Jane Johnson present to discuss the renewal of the contract for Targeted Case Managment Services.

Motion by Beary and seconded by Hughes approve the renewal of contract for Targeted Case Management Services between Monroe County and the Iowa Department of Human Services. The Department of Human Services has received a waiver from the United States Department of Health and Human Services to provide coverage under the Medicaid program for a limited number of children needing behavioral health care services. This waiver is known as the Children's Mental Health waiver. Contract is effective July 1, 2010, through June 30, 2013.


Motion by Hughes and seconded by Beary to accept the Treasurer's monthly Investment report for March, 2010.

, -


Motion by Beary and seconded by Hughes to approve the following resolution:

RESOLUTION FOR INTERFUND OPERATING TRANSFERS

WHEREAS, it is desired to transfer monies from the Rural Services Fund to the Secondary Raod Fund, and transfer monies from the General Basic .Fund to the Secondary Road Fund.

WHEREAS, said operating transfers are in accordance with Section 331.432, Code of Iowa,

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Monroe County, Iowa, as follows:

Section 1. The sum of $215,630.25 is ordered to be transferred from the Rural Services Fund to the Secondary Road Fund, effective April 27, 2010. The sum of $15,385.25 is ordered to be transferred from the General Basic Fund to the Secondary Road Fund effective April 27, 2010.

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of the operating transfers, accompanying the notification with a copy of this resolution and the record of its adoption.


Motion by Hughes and seconded by Beary to approve utility permit application to Iowa Telecom in Section 23 of Troy Township.


Meeting adjourned.

HUGHES, Member

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(641) 932-7706

FAX: (641) 932-5905

May 3, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Wednesday, May 5, 2010 at 9:30 a.m.

TENTATIVE AGENDA


2. Consider setting date for a Public Hearing to establish an Area Service "C" Road in Section 10, Urbana Twp.

3. 11:30 a.m. - Meet with Southeast Iowa Case Management representative Teresa Roberts to review and consider renewing 28E Agreement for FY2O10/2011'

Dennis J. Ry Monroe Co use

an oard if Supervisors ia, IA 52531

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111-2 ALAO BETTIS, 7-onrZe Co. Auditor

ATtEST: 1E

IC AEL R. BEARY, ember

May 5, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on May 5, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Engineer John Goode present to discuss establishing an area service "C" road in Section 10 of Urbana Township. Letters were sent to adjoining landowners and there were no oral or written objections filed.

Motion by Beary and seconded by Hughes to set the 18th day of May, 2010, for public hearing at 10:00 a.m. to establish an Area Service "C" road in Section 10 of Urbana Township. Notice to published in official newspapers on May 11th and 13th.


Board met with Southeast Iowa Case Management representatives to review and renew 28E Agreement for new fiscal year 2010/2011. Monroe County,CPC Katie Fisher also present.

Motion by Hughes and seconded by Beary twapprove 'renewal of 28E Agreement with Southeast Iowa Case Management for Case Management Services for new fiscal year 2010/2011.



Meeting adjourned.

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(641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

Dennis- . • 3.7:1 1.- Monroe Co • :oard of Supervisors Courthous- — bia, IA 52531

May14, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, May 18, 2010 at 9:30 am.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Treasurer's Monthly Investment keport

2. - Set dates to publisha Weed Notice

3. - Approve hiring part time Home Health Care Aide — Monroe County Public Health

4. - Approve application from Ajinimoto USA, Inc. for participation in the Iowa High Quality Jobs program and authorize the Chairman to sign the application, resolution and any other Documents required for the project.

5. - Consider Annual Hardware/Software Maintenance Support Contract with Solutions, Inc. of Spencer, Iowa (7/1/2010 — 6/30/2011)

6. 10:00 a.m. - Public Hearing to consider establishing an Area Service "C" Level Road in Section 10, Urbana Township

7. - Discuss possible road vacation in Section 12, Pleasant Twp.

8. - Discuss possible road reclassification to Level "C" in Sections 35 & 36, Guilford Twp.

9. - Consider letter of support for South Central Iowa Community Action Program's RECD Funded Housing Preservation Grant Proposal

May 18, 2010


Minutes of May 6, 2010, read and approved.

Motion by Hughes and seconded by Beary to approve Treasurer's monthly investment report for April, 2010.


Motion by Beary and seconded by Hughes to approve Destruction of Noxious Weeds & Fines Assessed Public Notice and to have it published in both official newspapers. Said notice to be kept on file in the Board of Supervisors office for public viewing.


Motion by Hughes and seconded by Beary to approve the following resolution:

A RESOLUTION OF THE MONROE COUNTY,,I0WA, BOARD_ OF SUPERVISORS APPROVING THE APPLICATION OF -AJINOMOTO U.S.A., INC.

FOR PARTICIPATION IN THE HIGH QUALITY JOB CREATION ACT AS SET OUT IN CHAPTER 15, CODE OF IOWA, AS AMENDED

WHEREAS, the general assembly of the State of Iowa has declared that the use of direct economic development incentives by state and local governments are necessary in order to continue to attract economic investment; and

WHEREAS, the general assembly has made a finding that the public and private sectors should undertake cooperative efforts in order to encourage economic investment thereby enhancing the general economic climate in the State of Iowa; and

WHEREAS, the general assembly has set forth certain general principles to govern the relationship between government and business and the Monroe County Board of Supervisors hereby adopts such governing principles; and

WHEREAS, the Board of Supervisors has been advised that Ajinomoto U.S.A., Inc. desires to explore acquisition of funding under the High Quality Job Creation Act as set forth in Chapter 15, Code of Iowa; and

WHEREAS, in order to be eligible to receive benefits under the High Quality Job Creation Act, a business shall comply with certain criteria as set forth in Chapter 15, Code of Iowa; and

WHEREAS, the Board of Supervisors has been fully informed of the reasons the business seek to take advantage of the High Quality Job Creation Act and believes that Ajinomoto U.S.A., Inc will meet the requirements of Chapter 15 to receive funding, and

WHEREAS, the Board of Supervisors hereby approves the expansion in Monroe County of Ajinomoto U.S.A., Inc. for purposes of receiving the benefits of Chapter 15, Code of Iowa; and

WHEREAS, Ajinomoto U.S.A., Inc. has agreed to advertise for all positions of employment in the local Monroe County newspapers and hire Monroe County residents when they have the qualifications required for the positions available; and

WHEREAS, the Board of Supervisors contemplates providing Ajinomoto U.S.A., Inc. with a partial, five (5) year ad valorem tax exemption under Section 15.332, Code of Iowa on all real property improvements directly related to Ajinomoto U.S.A., Inc.'s project under the High Quality Job Creation Act, which is estimated to have a total value over the five (5) year period of $156,600 as follows:

Year 1 $52,200 Year 2 41,760 Year 3 31,320 Year 4 20,880 Year 5 10,440

BE IT THEREFORE RESOLVED by the Monroe County Board of Supervisors, as follows:

1. The Board of Supervisors approves and endorses the governing principles established by the general assembly to govern the relationship between government and business in the area of economic incentives to business.

2. Based upon the foregoing, the Board of Supervisors approves the expansion of Ajinomoto U.S.A., Inc. in Monroe County for purposes of the business receiving the benefits of Chapter 15, Code of Iowa and authorizes the Chairman to sign the application on the County's behalf.

3. The Board of Supervisors approves a partial, five (5) year ad valorem tax exemption under Section 15.332 on all real property improvements directly related to Ajinomoto U.S.A., Inc. under the High Quality Job Creation Act, which is estimated to have a total value over the five (5) year period of $156,600.

Passed and approved this 18th day of May, 2010.


Motion by Hughes and seconded by Beary to approve the annual hardware and software mainten-ance support contract for fiscal year 2010/11 with Solutions, Inc. of Spencer, Iowa.


Motion by Beary and seconded by Hughes to approve May Ann Dickerson as part-time home health care aide effective May 19, 2010. Dickerson has passed all her pre-employment re6uire-ments.


Motion by Hughes and seconded by Beary to approve letter of support for SCICAP RECD . —

funded Housing Preservation Grant Proposal.


Engineer John Goode discussed possible road vaction in Section 12 of Pleasant Township and possible road reclassification to a Level "C" in Sections 35 and 36 of Guilford Township.

Chairman opened public hearing at 10:00 a.m. to consider establishing an Area Service "C" Level road in Section 10 of Urbana Township. Persons present were Brian Chambers, Bob McDowell and Jack Hennings.

There were no written or oral objections filed.




WHEREAS, Monroe County desires to classify certain roads on the area service system in the County to provide for a minimal level of maintenance and access by means of a gate or barrier; and

WHEREAS, the County, after consultation with the County Engineer, has the authority to specify certain roads within the County as Area Service "C" roads pursuant to Iowa Code Section 309.57; and

WHEREAS on the 11th day of May, 2010 and the 13th day of May, 2010 a Notice of Public Hearing for the proposed intended action was published in the Albia Union Republic and Monroe County News, newspapers of general circulation in the County where said road is located; and

WHEREAS, the County has received a request, attached to this resolution, signed by land owner(s) adjoining the road requesting that the following road be classified as an Area Service "C" road: Legal Description

All of the road commending approximately 700 feet West of the center of Section 10-71-16 at the North right-of-way line of 235th Street, North 1389 feet to the South line of the NE NW of Section 10-71-16. All of said road being in urbana Township, a total length of 0.26 miles.

1. Blading. Blading or dragging will not be performed on a regular basis. Blading will be performed when informed of the need by one or more of the adjacent landowners.

2. Snow and Ice Removal. Snow and ice removal will not be performed on a regular basis. Sanding and salting will not be performed on a regular basis.

3. Bridges. Bridges on Area Service "C" roads may not be maintained to carry legal loads but will be posted as appropriate to advise of any load limitations.

4. Weeds, Brush and Trees. Nowing or spraying weeds, cutting brush and tree removal will not be performed on a regular basis. Adequate sight distances will not be maintained on a regular road.

5. Structures. Bridges and culverts may not be maintained on a regular basis to carry legal loads. Upon failure or loss, the replacement structure will be for traffic theron.

11111' MI HAEL R. BEARY, M

irman

N HU ES, #ember

ARIC134 S,411-"OnT-be Co. Auditor

ATTEST:

6. Road Surfacing. There will be no surfacing materials applied to Area Service "C,, roads

by the County.

7. Shoulders. Shoulders will not be maintained.

8. Crown. A crown will not be maintained.

9. Repairs. There will be no road repairs on a regular basis.

10. Uniform Width. Uniform width for the traveled portion of the road will not be maintained.

11. Inspections. Regular inspections will not be conducted.

12. Gate. The gate, corner post, brace, and brace post shall be purchased and installed by the County and maintained by the adjoinging landowners. Any fence between the gate and_ROW fence shall be the adjacent landowners responsibility. If not so maintained, the County may remove the gate; and

WHEREAS, the only persons who will have access rights to the road shall be:

1. The owner, lessee, or person in lawful - possession of any adjoining land; 2. The agent or employee of the owner, lessee 'or person in lawful possession of

any adjoining land; 3. Any peace officer; 4. Any magistrate; 5. Any public employee whose duty it is to supervise the use or perform maintenance of

of the road; 6. Any agent or employee of any utility located upon the road;

THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF MONROE COUNTY that this County does hereby establish the road described as an Area'Service "C" road, with restricted access and a minimal level of maintenance.

All voted "AYE". — Motion Carried. Discussion held between Mr. McDowell and Mr. Hinnings concerning rock on the road with the Board of Supervisors and Engineer John Goode. They stated that they would pay $1000 total between the landowners if the County would also pay $1000 as long as they could get a decent amount (of rock) right now and then they (landowners) would take care of it (road) from now on. The Board of Supervisors stated that this wo 4 be a one time only thing.

Meeting adjourned.

illetpage &wag Seam/ •9:, Sap ewiJ imJ



(641) 932-7706

FAX: (641) 932-5905

May 21„ 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, May 25, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. Meet with Sara Bixby, South Central Iowa Solid Waste Agency

2. - Consider EMC National Life Company's •Policy Amendment effective 7/1/2010

3. Review and consider Cost Allocation Report FY2009 prepared by Cost Advisory Services

4. Consider Reappointment of John Mellick to Monroe County Veteran Affairs Commission Effective 7/1/2010.

5. - Consider Utility Permit in Section 30, Troy Twp.

6. Consider 3 rd Amendment to IDOT/Monroe County Secondary Budget FY200912010

6. 2:30 p.m. - Meet with Ed Hermann from Iowa Dept. of Human Services

De s Monroe CO pause

Board of Supervisors Albia, IA 52531

irman

R. BEARY, M

OHN HUGHE , Member

May 25, 2010



Board met with Sara Bixby of South Central Iowa Solid Waste Agency. Bixby . informed the Board that effective July 1, 2010 some fees will be lowered. Monroe County currently has $3,091 in funds remaining for the current fiscal year for projects related to illegal disposal, education and outreach, and the promotion of desired waste management techniques. For fiscal year 2011 Monroe County will have $4,500 in funds available for such projects.

Motion by Hughes and seconded by Beary to approve EMC National Life Company's policy amendment effective January 1, 2010 as follows: The policy renewal will occur as of each July 1st annually. Age recalculations for bracketed supplemental Employee life will also occur as of July 1st each year.


Motion by Beary and seconded by Hughes tb approve and authorize Chairman to sign the Certification of Cost Allocation Plan as prepared by Cost Avisory Services for fiscal year ended June 30, 2009.


Motion by Hughes and seconded by Beary to approve the reappointment of John Mellick to the Monroe County Veteran Affairs Commission effective July 1, 2010.


Motion by Beary and seconded by Hughes to approve utility permit application to Iowa Telecom in Section 30 of Troy Township.


Motion by Hughes and seconded by Beary to approve third amendment to the Iowa Depart-ment of Transportation (IDOT) Monroe County Secondary Road Budget for fiscal year 2009/10.


Board adjourned until 2:30 p.m. the next scheduled item on the agenda.

Board reconvened at approximately 2:30 p.m. with Dennis J. Ryan and John Hughes present. Michael R. Beary absent. Others present were Sheriff Dan Johnson, General Relief Director Pat Hoelzel, Department of Human Services representatives Marc Baty and Ed Hermann.

Monroe County's Department of Human Services office is scheduled to go less than full time effective July 1, 2010. The office will need two to three office spaces according to Mr. Baty, desks, chairs and phones. The office will keep the same phone number but it will be directed to the Mahaska County office. The two social workers will work three to four days in Monroe County. The Income Maintenance side will be by appointment only on set days. The Income Maintenance workers have been re-domiciled to Jefferson County. Baty states that he hopes to have average workload of thirty-five to forty case load per worker. Baty also stated that Violet in Mahaska County will prepare the claims for Monroe County. The Counties will have to work out a cost-sharing plan for the local administration expenses. The DHS office will still need a copy machine and fax machine. Baty wants to get back in touch with all the County's Board of Supervisors again because it all still sounds kind of "iffy".

Meeting adjourned.

ATTEST: /

...202E al IF JrNNIE BETT 7- Monroe Co. Auditor

c/ikzuve aim* ,_.Wolwidoicei)1,9ezarain

10 BENTON AVENVE EAST May 28, 2010

ALM, IOWA 52531-1943


Pursuant to Chapter 21,.2009 Code of Iowa, you are hereby notified of the following meeting of the belOw-named body in open session.

The Monroe County Board of Supervisors will meet:in their office, Monroe County Courthouse on Tuesday, June 1, 2010 at 9:30 a.m.

TENTATIVE AGENDA_

1. 9:30 a.m.

2.

3.

4.

Consider approval of part-time seasonal help , at Lake Miami

Consider possible road reclasification in Sections 35 and 36 of Guilford Township

Consider utility permit applitation(s) in Section 36 of Frnaklin Township, Section,31 of Monroe Township and Section 31 of Cedar Twp.

Consider tax abatements for City of Lovilia

5. • Discuss COPS grant for Sheriff's Dept.

Dennis J. Irman Monroe C oard of Supervisors Courtho bia, LA '52531

Meeting adjourned.

ATTEST:

an

MIC AEL R. BEARY, Member

N H G , Member

June 1, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on June 1, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Motion by Hughes and seconded by Beary to approve Steve Thomas as part time seasonal help at Lake Miami at $10.00 per hour. Thomas has already started working.


Motion by Beary and seconded by Hughes to approve utility permit application for rural water in Section 36 of Franklin Township and Section 31 of Monroe Township. Separate utility permit for rural water in Section 31 of Cedar Township also approved in this motion.


Motion by Beary and seconded by Hughes to approve abatement of taxes for parcel number 230-102-053-000-000 in the amount of $552.70 for the City of Lovilia per Iowa Code Section 445.16 as requested by Treasurer Peggy VandenBerg.


Motion by Hughes and seconded by Beary to table Agenda Item number two (possible road reclassification in Sections 35 and 36 of Guilford Township) due to Engineer John Goode unable to attend meeting.


Motion by Hughes and seconded by Beary to table Agenda Item number five (discuss COPS grant for Sheriff's department) due to Sheriff Dan Johnson unable to attend meeting.


aiikfl/ive eo ,woiwid9irefoope/zehoyzi


June 7, 2010

ALMA IOWA 52531-1943


Pursuant, to Chapter 21,.20O9 Code of Iowa, you are hereby notified of the following meeting of the belOw—named body in open session.

The Monroe County Board of Supervisors will meetAn their office, Monroe County Courthouse on Wednesday, June 9, 2010 at 9:30 a.m.

TENTATIVE AGENDA

9:30 a.m. — Examine and' allow claims.

2. Consider Treasurer's monthly investment report:

3. — Consider possible road reclassification in Sections 35 and 36 of Guilford Township. '-

4. Tour office space at . DHS office.

Dem.' J. airman Monroe Co Board of Supervisors Courthoue/e Albia, LA 52531

Meeting adjourned.

ATTEST: NIE BETTIS, Monroe Co. Auditor

YAK, C airman

R. BEARY, Memb MI

HN HUGHE ember ,

June 9, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on June 9, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present. Others present were Brian Chambers, Carol Marlin and Dave Shelquist.

Minutes of June 1, 2010, read and approved.

Motion by Beary and seconded by Hughes to accept Treasurer's monthly investment report for May, 2010.


Motion by Hughes and seconded by Beary to set the 1st day of July, 2010, at 10:00 a.m. for public hearing to consider reclassifying a county road to a "C" level road in Sections 35 and 36 of Guilford Township. Notices to be published in both official newspapers.


Dave Johnson tif Albia Area Improvement Association present at this time. The Board discussed the State of Iowa's decision to make - Monroe,goiffity's Department of Human Services office less than full time. The Board members and Johnson toured the building to make assessement of the office space. Board agreed to move the probation office up to where the SCICAP office currently is located after SCICAP moves it offices. The Board assessed that they would be able to rent two-thirds of the office space.

The Board examined and allowed claims.

1-6 9„) wel iz,\

akmoe eoway ,Woerzet,ofetyeuthoyed .

10 BENTON AVENUE EAST June 11, 2010

ALBL=1,10WA 52531-1943


Pursuant to Chapter 21,.2002 Code of Iowa, you are hereby notified of the following meeting of the belOw-named body in open session.

The Monroe County Board of Supervisors will meetA.n their office, Monroe County Courthouse

On Tuesday, Tune 1, 9(110 at Q.v) a.m.

TENTATIVE AGENDA_

1. 9:30 a.m. - Canvass votes for Primary Election held 6-8-10.

2. Discuss vacation of Heartland Drive in Section 12 of Pleasant Twp & set date for public hearing.

•

Dena Chairman Monroe C n Board of Supervisors Courtho e(- Albia, IA '52531

illvtraee eaaatg Saatil SapetaiSwm


(641) 932-7706


FAX: (641) 932-5905

June 18, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday June 22 , 2010 a 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider interfund operating transfers

2. - Consider 28•E Agreement between Monroe County and 911

3. - Discuss transfer of Department; of Human Services Records from Monroe County to Mahaska County

4. Meet with Monroe County's General Relief Director (possible closed session)

Dennis Monr Co

a an Boar. of Supervisors

ouse - Albia, IA 52531

June 22, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on June 22, 2010 with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of June 15, 2010 read and approved.


RESOLUTION FOR INTERFUND OPERATING TRANSFERS

WHEREAS, it is desired to transfer monies from the Rural Services Fund to the Secondary Road Fund.

WHEREAS, said operating transfers are in accordance with Section 331.432, code of Iowa,

NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Monroe County, Iowa, as follows:

Section 1. The sum of $150,000.00 is ordered to be transferred from the Rural Services Fund to the Secondary Road Fund; effective June 22, 2010.

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of the operating transfers, accompanying the notification with a copy of this resolution and the record of its adoption.

All voted "AYE" - Motion Carried.

Motion by Hughes and seconded by Beary to approve a 28E Agreement between Monroe County 9-1-1 Service Board and Monroe County Board of Supervisors effective July 1, 2010.


Supervisor Ryan said he was told by Ed Hermann, Iowa Dept. of Human Services that it is the county's responsibility to move the files from the Monroe County office to the Mahaska County office. Hermann said the county could hire it done at the county's expense, but Ryan told him the county would not be paying someone to move the files. The Board decided the best plan would be t&move the files themselves with a Dept. of Human Services employee present.

General Relief Director Pat Hoelzel present to discuss with the board the recent changes in the in the restructuring of the Iowa Dept. of Human Services Offices and the effect it will have on her duties. The status of the Monroe County Dept. of Human Services Office will go from a full time office to a less than full time office effective July 1, 2010. Chairman Ryan offered Ms. Hoelzel the option to go into closed session and at Ms. Hoelzel's request the Board proceeded with the following:

Motion by Hughes and seconded by Beary to enter into closed session at 9:54 a.m. pursuant to Chapter 21.5 (1)i of the Code of Iowa.




The board reviewed their options with the current General Relief position and felt the need to keep Director Pat Hoelzel at a full time status until August 1, 2010 in order to be able to transition duties and responsibilities of the General Relief Director.

Motion by Beary and seconded by Hughes to approve a layoff of General Relief Director Pat Hoelzel effective August 1, 2010 due to the reorganization the of the Iowa Dept. of Human Services Monroe County Office transition to less than full time office effective July 1, 2010.


Meeting adjourned.

1

ATTEST: JE

TB BETTIS, Monroe Co. Auditoi

FONDA Lc.

" J. ICNE • S, 0 - •uty Auditor BY:

De Morro Courtho use

airm y Board of Supervisors

bia, IA 52531

iffria,me eattat# gotta a ISupeuer.aaw


(641) 932-7706

ALMA, IOWA 52531-1943 FAX: (641) 932-5905

June 29, 2010

NOTICE TO GENERAL, PUBLIC


The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on _ Thursday July 1_ _ 2010 at 8:00 a.m.

TENTATIVE AGENDA

1. 8:00 a.m. - Count Cash in Catinty Offices

2. - Approve Appropriations for Fiscal Year 240/2011

3. - Approve Salaries for Fiscal Year 2010/2010

4. - Approve Utility Permit in Section 9-73-17

5. Meet with Rathbun Lake Resort to consider modifying repayment schedule to. Honey Creek Resort Loan Agreement

6. 10:00 a.m. - Reschedule Public Hearing to consider reclassification of county road in Section 35 & 36 of Guilford Township

7. - Consider Resolution Designating Katie Fisher to Represent Monroe County for Voting Purposes in Lieu of County Supervisors — Southeast Iowa Case Management Consortium

8. - Consider Monroe County Veteran Affairs Annual Report for FY2009-2010

9. - Consider approval of summer help through SCICAP Program

July 1, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on July 1, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of June 22, 2010, read and approved.

The Board counted cash in the various offices and found the following as of June 30, 2010: currency'$478.00; coin $22.00; NSF checks $879.00; First Iowa State Bank checking $3,351,641.29; Peoples State Bank $62,172.30; Deposit in Transit $48,803.35; Total for Treasurer $3,463,995.94; Recorder $150.00; Auditor $50.00; Sheriff $117.57 cash and $25.37 in claim at auditor's office; Total for Sheriff $142.94.

Motion by Hughes and seconded by Beary to approve the following resolution:

APPROPRIATIONS RESOLUTION

Whereas, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2010, in. accordance with Section 331.434, subsection 6, Code of Iowa. " '

Now therefore, be it resolved by the Board of Supervisors of Monroe County, Iowa, as follows:

Section 1. The amounts itemized by fund and by department or office on the attached schedule are appropriated from the resources of each fund so itemized, to the department or office listed in the first column on the same line of the attached schedule.

Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations 'authorized under Section 1 shall constitute obligations from the itemized fund effective July 1, 2010.

Section 3. In accordance with Section 331.437., Code of Iowa, no department or officer shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditure of money for any purpose in excess of the amounts appropriated pursuant to this resolution.

Section 4. If any any time during the 2010/2011 budget year the auditor shall ascertain that the available resources of a fund for that year will be less than said fund's total appropriations, she shall immediately so inform the Board and recommend appropriate corrective action.

Section 5. The auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance. The auditor shall report the status of such accounts to the applicable departments and officers (monthly) during the 2010/2011 budget year.

Section 6. All appropriations authorized pursuant to this resolution lapse at the close of business June 30, 2011.

DEPARTMENTS APPROPRIATIONS

Board of Supervisors 584,546 Auditor 337,561 Treasurer 268,698 Attorney 136,105 Sheriff 1,071,003 Recorder 159,274 Engineer 2,950,896 Veteran Affairs 93,000 Conservation 233,785 Public Health 636,361 Weed Commission 6,425 Social Services 152,567 Medical Examiner 12,450 Court Administration 89,400 Library 29,000 Historical Society 9,830 Pioneer Cemeteries 10,954 Courthouse 140,214 Data Processing 73,500 Physical Planning 35,136 Mental Health Admin. 955,632 Nondeparmental (includes operating transfers) 1,908,049


Motion by Beary and seconded by Hughes to approve annual salaries for fiscal year 2010/2011: Dan Johnson $53,473.72; Ken Hollingworth $45,452.66; Scott Dunning $42,778.98; Mat Scharff $38,501.08; Todd Stewart $38,501.08; Cathy McCarty $36,068.58; Penny McDanel $32,461.73; Steve Goodlow $56,508.27; Patricia Hoelzel $36,068.58; Diane Durian $36,068.58; Christopher Hughes $30,477.70; Catherine Fisher $35,668.58; John Hughes $25,988.07; Dennis Ryan $26,796.07; Michael Beary $25,988.07; Regina Bettis $45,085.73; Rhonda Kness $36,068.58 Christine Turner $36,068.58; Pamela Johannes $33,814.30; Peggy VandenBerg $45,085.73; Mary Feehan $36,068.58; Cheryl Chambers $36,068.58; Stephanie Haywood $36,068.58 Tracy Casady $45,085.73; Kim Wynn $36,068.58; Pam Freshwater $36,068.58; Sandy Showers $36,068.58; Lois Phillips $18,726.75; Jennifer Grinstead $33,814.30; Kathy Welsh $46,935.59; Kim Hugen $36,137.90; Twila Folkers-Kruzic $37,548.47; Linda Mahon $37,548.47; Steve Parks $4,500.00; Ray Vitko Jr. $2,400.00; Jerald Murphy $38,084.75; Juanita Murphy $11,200.00; John Goode $70,400.00; Dennis Amoss $46,100.00; Richard Mosher $39,197.70; 'Juanita Murphy $38,048.51; Christine Grail $36,068.58.


Motion by Beary and seconded by Hughes to approve utility permit application to Rathbun Regional Water in Section 9-73-17.


Board met with Rathbun Lake Resort representative Kevin Kness to consider modifying the repayment schedule for Honey Creek Resort Loan-Agreement. The number of the note is 26920 and the loan date was March 12, 2008.

Motion by Beary and seconded by Hughes to change in terms in the agreement above as follows:

It is hereby agreed that the payments of $13,613.35 each on the above note thereon, shall be and is hereby extended to become due quarterly beginning October 15, 2010 and continuing every three months thereafter until July 15, 2018 when the then remaining balance including accrued interest is due and payable.

All terms and conditions Of the original note are fully incorporated herein and fully ratified except as specifically modified by this change in terms agreement.

The undersigned acknowledges receipt of a copy of this agreement.



RESOLUTION

WHEREAS, Monroe County is a member county of the Southeast Iowa Case Management (SICM) Consortium of Counties created by a 28E Agreement for the purposes of uniting to create a single entity that will combine effOrts and share resources to provide Case Management services to each member county currently comprised of the counties of Appanoose, Davis, Des Moines, Henry, Iowa, Jefferson, Keokuk, Lucas, Monroe, Van Buren, Wapello, Washington, Wayne:

AND WHEREAS, each member county will appoint one Board member who shall represent the County for voting purposes in the decision making process who shall be a County Supervisor or County Supervisor Designee.

AND WHEREAS, the Monroe County Board of Supervisor's desire to appoint a Designee in lieu of a County Supervisor;

BE IT HEREBY RESOLVED, that Katie Fisher, Monroe County CPC, is appointed effective immediately upon passage and to continue indefinitely unless otherwise terminated upon the desire to do so by the Board of Supervisors.

All voted "AYE". - Motion Carried:

Motion by Beary and seconded by Hughes to accept the Veteran Affairs annual report for fiscal year ending June 30, 2010.


ATTEST: -NIE BETTIS, Monroe Co. Auditor

Motion by Hughes and seconded by Beary to approve the use of summer help through the SCICAP program for Lake Miami and for the Courthouse custodian. Wages will be paid through SCICAP.


Motion by Beary and seconded by Hughes to reschedule public hearing for 10:00 a.m. on the 20th day of July, 201Q, to consider reclassification of County road in Section 35 and 36 of Guilford Township. Notices to be published in both official newspapers.


Meeting adjourned.

illatmee &tatty Sceaa iStipeuet-Je


(641) 932-7706


FAX: (641) 932-5905

July 2, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Wednesday July _ 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Examine and allow Claims

2. - Consider Quarterly Reports (Sheriff, A -uditor& Recorder) Qtr ended 6/30/2010

3. - Consider Secretarial Agreement between Monroe Co. Attorney and Board of Supervisors FY2011

4. - Consider Utility Permit in Section 26, Troy Twp

5. - Discuss Air Conditioning System at Monroe Co. Law Center

D Mo -•e 41..1

Co haus

111. an ty Board of Supervisors

- Albia, IA 52531

July 7, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on July 7, 2010 with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of July 1, 2010 read and approved.

Motion by Beary and seconded by Hughes to approve the quarterly reports for the Auditor, Recorder and Sheriffs Department for quarter ended June 30, 2010.


Motion by Beary and seconded by Hughes to approve a secretarial agreement between the Monroe County Board of Supervisors and the Monroe County Attorney for Fiscal Year 2010/2011.

All voted "AYE". Motion Carried.

Motion by Hughes and seconded by Beary to approve a utility permit in Section 26 of Troy Township for Iowa Telecom.


Sheriff Dan Johnson present to discuss the air conditioning at the Monroe County Law Center. Currently the Law Center uses window air conditioning units in the office and dispatch area and each year has to replace at least 1 to 2 units. Sheriff Johnson indicated he will be contacting local heating and air conditioning vendors to get quotes and pricing on ieplacing the window units with wall units.

Board examined and allowed claims and approved handwritten warrant to IPERS (wage adj.) Warrant Nos. ( 71862 - 72106, Inc]) No. 14993

Meeting adjourned.

ATTEST: IF BETTIS, Monroe Co. Auditor

6/06 C ONDA J. KN S , Deputy Auditor

illemee &wag gotta a/ Sapeudoeta


(641) 932-7706

ALBL4, IOWA 52531-1943 FAX: (641) 932-5905

July 9, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday July 13 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Treasurr'S Semi Annual and Investment Report

2. - Review Jail Inspection Report completed by the Iowa Dept of Corrections 6/28/2010

3. — Consider hiring part-time recycling employee

4. - Consider Utility Permit in Section 26, Troy Twp

5. 10:00 a.m. - Public Hearing and consideration of Resolution to vacate Heartland Drive in Section 12, Pleasant Twp.

ty Bo- d of Supervisors ouse — Albia, IA 52531

Imo__ DerTru s Mo se Cs .1

Co

July 13, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on Tuesday, July 13, 2010 with Dennis J. Ryan, Michael•R. Beary and John Hughes present.


Treasurer Peggy VandenBerg present with the Treasurer's Semi-Annual Report and Monthly Investment Report for June 30, 2010.

Motion by Hughes and seconded by Beary to approve the Treasurer's Semi-Annual Report for the period of January 1, 2010 through June 30, 2010.


Motion by Beary and seconded by Hughes to approve the Treasurer's Monthly Investment Report for June 30, 2010.


Sheriff Dan Johnson reviewed ,the Jail Inspection Report completed on June 28, 2010 by the Iowa Department of Corrections.

Motion by Beary and seconded by Hughes to accept the Annual Jail Inspection Report dated June 28, 2010 and filed with Monroe County on July 7, 2010.


Motion by Beary and seconded by Hughes to approved hiring Dakota Steele as part-time recycling employee effective July 13, 2010.


Motion by Hughes and seconded by Beary to approve a utility permit in Section 26, Troy Twp. for Media Com.


Chairman Ryan opened.a public hearing to consider the vacation of a portion of Heart-land Drive in Section 12, of Pleasant Township at 10:00 a.m. The request for the vacation came from AJINIMOTO USA, Inc.

Mark Hull and Randy Schriner of AJINIMOTO USA, Inc. present.

No written or oral objections have been received regarding the request to vacate the public roadway located in Section 12, of Pleasant Township.

Motion by Beery and seconded by Hughes to close the public hearing at 10:06 a.m.

All voted "AYE". MOtion Carried.


RESOLUTION

WHEREAS: A request has been made by Ajinomoto USA Inc. and has been filed with the Monroe County Board of Supervisors asking that action be taken to vacate and close sections of Monroe County Secondary Roads described as follows:

Project A : A public roadway located in the N of Section 12, T73N,R16W, Pleasant Township, Monroe County Iowa, more particularly described as follows: A public roadway commencing near the center of Section 12, T73N, R16W, said point is approximately 265 feet west, thence N5d52'40"E 301 feet to the point of beginning. Thence northerly 1726 feet to the south shoulder line of Highway 137. Length of road vacation is 1726 feet or 0.33 mile.

WHEREAS: on the 22nd day of June, 2010 notice of said hearing was sent by certifed mail to the affected property owners, all utility companies whose facilities are on the road right-of-way and the Iowa Department of Transportation; and

WHEREAS: on the 22nd day of June, 2010 and the 24th day of June, 2010 a Notice of Public Hearing for the proposed road vacation was published in the Albia Union Republican and Monroe County News, newspapers of general circulation in the county where said road is located; and

WHEREAS: a hearing was held by the Monroe County Board of Supervisors on the 13th day of July, 2010; and

E BETTIS, Monroe Co. Auditor

ALOA,4111 -A A IAA ellA J. KNES', D•puty Auditor

BY

WHEREAS: no objections have been received, either in writing or by persons present.

WHEREAS: the Board of Supervisors have determined that provisions of Chapter 306 of the COde of Iota have been met; and

WHEREAS: it has been determined to be in the best interest of the County and affected property owners that the County not purchase the vacated road, but instead transfer said road to the adjoining property owners by resolution, and

WHEREAS: the adjoining property owners are as follows: Ajinomoto Heartland LLC; Cargill, Inc:

NOW THEREFORE BE IT RESOLVED by the Monroe County Board of Supervisors that the above-described road is hereby vacated and ownership of same is transferred to the adjoin-ing property owner AJINIMOTO HEARTLAND LLC.

Passed and approved this 13th day of July, 2010.'


Meeting adjourned.

. DENNIS irman

ATTEST:

✓llatrate eatati# gotta al Sap etteiJ


(641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

July16, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday July 20 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Approve Tax Rates for Valuation Year 2009 — payable 2010/2011

2. - Consider Monroe Co. Bio-Emergency Response Plan

3. 10:00 a.m. - Public Hearing to reclassify a county road in Sections 35 & 36 of Guilford Township

Dennis Monro Courth

Coun Board of Supervisors — Albia, IA 52531

ATTEST: NNIE BETTIS, Monroe Co. Auditor

July 20, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on July 20, 2010, with Dennis J. Ryan and John Hughes present. Michael R. Beary absent.

Minutes of July 13, 2010, read and approved.

Motion by Hughes and seconded by Ryan to approve the consolidated tax rates for 2009 Assessment year payable 2010/2011 as certified to the Auditor's office by the Iowa Department of Management. Tax rate sheets are available for public review at the County Auditor's offict


Kathy Welsh, Dien Judge and John Goode were present to discuss the Bio-Emerency Response Plan passed by the public health board.

Motion by Hughes and seconded by Ryan to approve the BiO-Emergency presented. The plan is on file at the Public Health Office.

Monroe County

Response Plan as


The Chairman opened the public hearing at 10:00 a.m. to consider reclassifying a County Road in Sections 35 and 36 of Guilford Township to an Area Service "C" road.

There were no oral or written objections filed and no public present.

Motion by Hughes and seconded by Ryan tocclose the public hearing at 10:08 a.m.

All voted "AYE". - Motion Carried. 4.

Motion by Hughes and seconded by Ryan to adopt the resolution to establish that the following road be classified as an Area Service "C" road:

Legal Description: A public roadway located on the line between Sections 35 and 36 of Guilford Township, T72N, R18W of the 5th PM, Monroe County, Iowa more particularly described as follows: A public roadway commending at the Wt corner of Section 36, T72N, R18W of the 5th PM, Guilford Township, thence North 300 feet. Total length of road reclassification 300 feet or 0.06 miles.


Meeting adjourned.

•_=L7 ly= t I I BEI

Dermas J. Monroe Coiirth

oard of Supervisors — Albia, IA 52531

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(641) 932-7706

ALMA, IOWA 52531-1943

FAX: (641) 932-5905

July 23, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday July 27 y 2010 at 9:00 a.m.

TENTATIVE AGENDA

1. 9:00 a.m. - Meet with County Attorney re: Iowa Coal Litigation — anticipate closed session

2. - Consider/approve hiring Engineer's Technician — Engineer's Office

3. - Set date of Public Hearing to consider Construction Application of Deer Run LLC, LLC, Leffler Acres #2 in the NW SE Section 36, Urbana Twp.

IE BETTIS, Monroe Co. Auditor

BY: A J. KNES , Deputy Auditor

July 27, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on July 27, 2010 with Dennis J. Ryan, John Hughes and Michael R. Beary present.


County Attorney Steve Goodlow present to review the Iowa Coal Mining Company versus Monroe County, Iowa law suit and discuss the Supreme Court's ruling. Others present Treasurer Peggy VandenBerg, Asessor Karen Fontinel, Board of Supervisors Dennis Ryan, John Hughes and Michael Beary, and Deputy Auditor Rhonda Kness.

. Motion by Hughes and seconded by Beary to, go into closed session under Iowa Code Section 21.5(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or dis-advantage the position of the governmental body in that litigation.

Vote: Ryan "AYE" - Beary "AYE" - Hughes "AYE"., . „

Closed Session began at 9:07 a.m.


Vote: Ryan "AYE" - Beary "AYE" - Hughes "AYE"

Engineer John Goode present to recommend the board approve hiring Justin M. Kamerick as an Engineer Technician in the Engineer's Office. Justin will be filling the vacancy that was created when Travis Kaster was hired by,.the Monroe County Asessor in November of 2009. The starting salary will be $31,000 per year, with a possibility of raising to $32,000 after a 6 month review.

Motion by Beary and seconded by Hughes to approve hiring Justin M. Kamerick as Engineer Technician in the Monroe County Engineer's Office effective July 27, 2010 at a starting salary of $31,000 per year, with the possiblity of an increase to $32,000 after 6 month review.


Sanitarian Donnie Herteen present to discuss the recent construction permit application of Deer View LLC, Leffler Acres #2 filed July 2, 2010 with the Monroe County Auditor. The proposed hog confinement construction is located in the NW SE of Section 36, Urbana Township.

Motion by Beary and seconded by Hughes to set a public hearing date to consider the construction permit application for Leffler Acres #2, in the NW SE of Section 36, Urbana Township for August 10, 2010 at 10:00 a.m. and notices to be published in the Albia Newspapers on July 27, 2010 and July 20, 2010.

Said application may be viewed by the public in the Monroe County Auditor's Office during normal office hours, 8:00 a.m. to 4:00 p.m. Monday through Friday beginning July 27, 2010 through August 10, 2010, 9:00 a.m. and written comments may be filed at the same location and times.

Meeting adjourned.

ATTEST:

—Al Monroe Co Courthous

Ry and of S pervisors

a, IA 52531

Mat/live &twig Seem/ a/ Supeatioce


ALMA, IOWA 52531-1943 FAX; (641) 932-5905

August 3, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Thursday, August 5 , 2010 at 10:00 a.m.

TENTATIVE AGENDA


2. 1:00 p.m. - Consider/approve hiring mechanic at Monroe Co. Secondary Road Dept.

3. - Approve FY2010/2011 Appropriation to Albia Industrial Development Corp. as approved by resolution adopted February 16, 2010

4. - Consider re-appointment of Arthur Sims to Monroe County Board of Adjustment for 5 yr term (8/13/2010 - 8/1312015)

ATTEST:

OHN RUCHE , Member

August 5, 2010

The Monroe County Board of Supervisors met purusant to adjournment on August 5, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of July 27, 2010, read and approved.

Motion by Beary and seconded by Hughes to approve the hiring of Steve Kosman as a mechanic at the Monroe County Secondary Road Department as requested by Engineer John Goode. Kosman will start employment approximately a week from Monday (8-23-10) at 95 percent of the union scale for the mechanice position wage.


Motion by Hughes and seconded by Beary to approve the fiscal year 2010/11 appropriation of $50,000 to Albia Industrial Development Corporation as approved by resolution adopted on February 15, 2010. Payment to be in two equal payments.


Motion by Beary and seconded by Hughes to approve the reappointment of Arthur Sims to the Monroe County Board of Adjustment for five year term (8/13/2010 to 8/13/2015).


Board examined and approved claims.

Meeting adjourned.

DENNIS J. R irman

dete-P

ML R. BEARY, Member

JE NIE BETTIS, Monroe Co. Auditor

eattai# Matud akrapeueiatw


ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

August 5, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, August 10 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Treasure's Investment Report & Review Treasurer's Investment Policy

2. 10:00 a.m. - Public Hearing and Consideration of Construction Permit Application submitted by Deer View LLC, Leffler Acres #2 in Section 36; trbana Twp.

3. - Consider voiding HE Agreement with Automated Statewide Portal for Integrated Real Estate and Election Data (ASPIRE) Board.

II I Dennis an Monr. • Col! ty Board of Supervisors Co Ii se — Albia, IA 52531

August 10, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on August 5, 2010 with Dennis J. Ryan, Michael R. Beary and John Hlighes present. Other present were Peggy VandenBerg, Donnie Herteen, Jbhn Goode and Dave Paxton.

- • - ;. Motion by Beary and seconded by Hughes to accept the Treasurer's Monthly Investment

/\ Report for July, 2010.

All Vote "AYE". - Motion Carried.

Motion By Beary & seconded by Hughes to void the 28E Agreement with Automated Statewide Portal for Ihtegrated Real Estate & Election Data (ASPIRE) Board.

All vote "AYE". Motion carried

The Chairman opened the public hearing at 10:00 a.m. to consider Construction Permit Application submitted by Deer View LLC, Leffler Acres #2 in Section 36, Urbana Trap.

There were no written objections filed - present was Brandon Gehrke with Penikle, no public present.

Sanitarian, Donnie Herteen informed the board that the application filed did pass inspection, the minimum points needed is 440 and they received 495. After some. , discussion the board recognized that they did -me&tthe required points needed for their application.


All vote "AYE". Motion carried.

After close of the public hearing the board continued their discussion about the concerns. they have about the damage to the roads and about its: to Blakesburg and Blakesburgs School, the board has reservations and concerns:-

Motion by Beary seconded by Hughes to send their concerns along with the Master Matrix scoring to the DNR for there approval.

Motion by Beary and seconded by Hughes.

All Vote "AYE". - Motion Carried. -

Meeting adjourned.

ATTEST: Jeannie Bettis, Auditor

By:

OPLO JULAAArt P Chris Turner, Deputy Auditor

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10 BENTON AVENUE EAST (641) 932-7706 ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

August 20, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, August 24 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Approve Homestead & Military Allowances and Disallowances

2. - Consider the following utility permits: a) Sect. 23, Union Twp. b) Sect. 22, Monroe Twp. c) Sect. 7, 8 & 18 Troy Twp.

3. - Discuss possible road vacation in Sect. 36, Urbana Twp.

4. — Discuss a possible road vacation/road establishment in Sections 30 & 31 of Pleasant Twp.

5. - Discuss Emergency Repair Projects and consider consultant selection process

6. - Consider Memorandum of Understanding between the Monroe Co. Board of Supervisors and Iowa Dept. of Public Health (Center for Disaster Operations and Response)

-idllk Dennis y a Monroe L oun Board • Supervisors Courthouse — Albia , IA 52531

August 24, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on August 24, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of August 10, 2010, read and approved.

Motion by Beary and seconded by Hughes to approve the allowances and disallowances for homestead credit and military exemptions as recommended by County Assessor for the 2010 assessment year payable in 2011/2012.


Motion by Beary and seconded by Hughes to approve utility permit applications in Section 23 of Union Township to Chariton Valley Electric and in Section 22 of Monroe Town-ship to Windstream Communications (IA Telecom) and in Sections 7.J, Bland 18 of Troy Township to Chariton Valley Electric.


Public Health Nurse Kathy Welsh present, to discuss•the memorandum of understanding between the Monroe County Board of Supervisors and Iowa Department of Public Health. _(Center for,Tisaster Operations and Response.)

Motion by Hughes and seconded by Beary approve and authorize Chairman to sign the Memorandum of Understanding between the Monroe County Board of Supervisors and the Iowa Department of Public Health to formally change the location of the point of distribution, tracking, and monitoring of the federal ,and/or state controlled assets during a public health emergency and/or disaster.


Engineer John Goode discussed the possible road vacation in Section 36 of Urbana Township.

Motion by Beary and seconded by Hughes to set the 14th day of September, 2010, at 10:00 a.m. for public hearing to consideir:theYpossAble road 'vacation- ofappreximately - -::

Section 36 of Urbana Township.


Discussion concerning possible road vacation/establishment in Sections 30 and 31 of Pleasant Township held with Engineer Goode. Goode requested that the Board of Supervisors put this item on the Board's agenda again on September 8, 2010.

Discussion held concerning the Emergency Repair Projects and the consultant selection process with Eggineer Goode.

-- ,Motion by Hughes and seconded by Beary to authorize the Engineer to proceed with the Emergency Repair Projects and the consultant selection process.


Meeting adjourned.

DENNIS J. RY airman ,

ATTEST:

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ALMA, IOWA 52531-1943 FAX: (641) 932-5905

August 27, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, August 31 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Economic Development Financial Assistance Contract between Ajinimoto USA, Inc., Monroe Co. Board of Supervisors, aid Iowa Dept. of Economic Development

2. Discuss Reclassification of "B" Level Road td a "C" Level Road in Section 14, Troy Twp.

3. Discuss Reclassification of I17 th Lane to "C" Level in Sections 11 & 12, Pleasant Twp.

4. - Consider/Approve Resolution to designate physician/facility for worker's compensation illnesses or injuries, fit for duty evaluations and pre-employment physicals.

5. Consider Cpc/GA contract with Katie Fisher

h irman County Board of Supervisors use — Albia, IA 52531

August 31, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on August 31, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Motion by Hughes and seconded by Beary to approve and authorize chairman to sign Economic Development Financial Assistance Contract between Ajinimoto,USA, Inc., Monroe County Board of Supervisors and the Iowa Department of Economic Development.


Engineer John Goode discussed a request for reclassification of a county road in Section 14 of Troy. Township, from a Class "B" Level Road to a Class "C" Level Road. The request was made by Dick VanLoon and the engineer presented a petition supporting the request from all surrounding land owners, except Union PaCiYie*ailroad. Goode said he would be sending a. letter to Union Pacific, notifying them of the request:for:_: reclassification.,

Motion by Beary and seconded by Hughes to, - authorize Engineer to proceed with the Class "C" reclassification procedures.


Ehgineer J6hn Goode also discussed Cargittes requestto:reCIassifyJd17thuLane -, in Section 11 & 12,oF:Jaeasant Township i t& -arClass "C" Level Road. Cargill wants to fence the,area to controllaccess to the road in order to make the area more secure due to plans to build a neWwealcome center.

Motion by Beary and seconded by Hughes to set a date of a public hearing to consider reclassifying 117th Lane to a Class "C" Level Road in Sections 11 & 12 of Pleasant Township for September 28, 2010 at . 10:00 a.m.

All voted "AYE''. Motion Carried.

Motion by Hughes and seconded by Beary to adopt a resolution designating Dr4 Gerald Haas, D.O., located at the Monroe County Hospital Clinic as Monroe County's primary workers' compensation, fit for duty and pre-employment authorized treating physician as provided by law under Chapter 85.39 of the Code of Iowa.


Motion by Hughes and(seconded by Beary to adopt a resolution designating All in One Health Care (formerly Occupational Health Services) associated with Ottumwa Regional Health Center as an alternate workers' compensation, fit for duty and pre-employment physicals authorized treating facility as provided by law under Chapter 85.39 of the Code of Iowa.


CPC Katie Fisher presented a revised contract for MH/MR/DD Central Point of Coordination .(CPC):AdministratdV.and GeneraLAssistance (GA) Director for Monroe County. The General Asistance Dire6torsIduties:willaeadded_to:,the Central Point of Coordination Administrator's duties due to the recent reorganization Of the Monroe County Department of Human Services (going_to_less than futhtime status Julyil, 2010).

Motion by Beary and seconded by Hughes to approve approve the M11/MR/DD Central Point of Coordination (CPC) Administrator and General Assistance (GA) Director Contract/Position and salary of $42,000.00 per year for Katie Fisher, effective August 2, 2010.


Meeting adjourned.

DENNI Chairman

ATTEST: JEANNIE BETTIS, Monro, Co. Auditor

CO? ch BY: R ONDA J. KNESS, Deputy Auditor

eatmig Seim/ Stepetaiocmo


ALMA, IOWA 52531-1943 FAX: (641) 932-5905

Sept. 3, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Wednesday, Sept. 8 , 2010 at 9:30 a.m.

TENTATIVE AGENDA


2. 1:00 p.m. - Discussion with Welcome Home Soldierommittee re: the committee becoming a Board under the County's jurisdiction

3. - Consider Resolution from ADLM Environmental for sewer project that includes a project in Monroe County

4. - Discuss possible road vacation in Sections 9 & 16 of Mantua Twp.

5. - Consider Engineering Study and Stop Signs at intersection of 110 th St. and 630th Ave.

6. - Consider Utility Permit in Section 7 & 18, Troy Twp.

Tuesday, Sept. 7, 2010 — 8:15 a.m. - Board of Supervisors will tour county roads

Dennis Moir Co

, Cha e Co ty Board of Supervisors ouse Albia, IA 52531

September 8, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on September 8, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Discussibn held concerning Welcome Home Soldier Committee Board becoming a Board under the County's jurisdiction with Jim Keller. Kellar brought copy of the by-laws of the Welcome Home Soldier adopted on May 18, 2006. Chairman Ryan stated that it is on. County grounds and that may be it should be covered by the County's liability umbrella. Kellar stated that the Welcome Home Soldier committee would still appoint their board members. Supervisor Beary requested it be run by the County Attorney. Ryan stated that he would get in touch with County attorney and put this issue back on the agenda at a later date.

ADLM Environmental representative Donnie Herteen discussed - withthe Boardsewet - •• project thapinclUdesportion pf ,,Montoe:County,_(Halley!s Park). The project is called the Davis County Sewer Project.

Motion by Beary and seconded by Hughes to adopt the followinw.dsolution:

RESOLUTION

WHEREAS, the Boards of Supervisors of Appanoose, Davis, Lucas and Monroe Counties (collectively hereinafter the "Counties") in the State of Iowa have authorized and executed a certain A.D.L.M. Management Systems Intergovernmental Agreement (the "28E Agreement") pursuant to Chapter 28E of the Code of Iowa; and

WHEREAS, the terms of the 28E Agreement provide for the creation of the A.D.L.M. Facilities Management Systems Commission ("ADLM") for the purpose of undertaking the development and operation of essential governmental facilities and services, such as sanitary sewer and water systems, in the Counties; and

WHEREAS, ADLM has authority pursuant to the 28E Agreement and Chapter 28F of the Code of Iowa to issue revenue bonds and interim financing notes to pay the costs of the project undertaken, but prior to the issuance of such bonds or notes each of the Counties must adopt a resolution authorizing their issuance; and

WHEREAS, ADLM has undertaken the design and construction of a sanitary system project (the "Davis County Sewer Project") in and near Davis County, Iowa, and has proposed the issuance of sewer revenue bonds (the "BOnds") and corresponding sewer revenue bond anticipation notes (the "Project Notes") to pay the costs of the Davis County Sewer Project; and

WHEREAS, it is now necessary for the Board of Supervisors of Monroe County to approve and authorize the issuance of the Bonds and the Project Notes;

NOW, THEREFORE, It is hereby resolved by the Board of Supervisors of Monroe County, as follows:

Section 1. The County hereby approves and authorizes ADLM to issue the Bonds in an amount not exceeding $3,500,000 and to issue the Project Notes anticipating the issuance of such Bonds in order to finance the Davis County Sewer Project.

Section 2. The issuance of the Bonds and the Project Notes and construction of the Davis County Sewer Project will benefit the Counties equally and the County agrees with the other Counties that the total principal amount of the Bonds allocated to the County for purposes of Section 265(b)(3)(c)(iii) of the Internal Revenue Code of 1986 (the "Code") shall be $875,500. The County hereby designates (and authorizes the Commission to designate on its behalf) Bonds in the principal amount of $875,000 as "qualified tax exempt obligations" as that term is defined in Section 265(b)(3)(B) of the Code, and the County agrees to comply with all requirements of the Code in order that such Bonds be and continue to be qualified tax exempt obligations.

Section 3. All resolutions or parts thereof in conflict herewith be and the same are hereby repealed to the extent of such conflict.

Passed and approved September 8, 2010.


Engineer John Goode discussed,thepossible road vaction in sections nine and sixteen of Mantua Township.with the Board. After due consideration and discussion the Board authorized the Engineer to proceed with the road vacation.process.

Engineer Goode discussed the study completed concerning the intersection of 110th Street and 640th Avenue with the Board. Goode stated that there had been a couple of accidents and severallclose calls at this intersection and requested that the Board adopt

ATTEST: BETTIS, Monroe Co. Auditor JE

a resolution and place stop signs there.


STOP AT INTERSECTION RESOLUTION

WHEREAS: The Board of Supervisors is empowered under authority of Sections 321.236 and 321.255 of the Code of Iowa to designate any secondary road intersection under their jurisdiction as a STOP intersection and to erect STOP signs at one or more entrances to such intersection, and

WHEREAS: Based upon an engineering study, sight distance east of the intersection of 110th Street and 630th Avenue (located at the corners of Sections 5, 6, 7 and 8 of Bluff Creek Township, T73N, R17W) is limited and trees at the southeast corner of the intersection additionally limits visibility to the east.

NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of Supervisors that the secondary road approaches from the east and from the west be designated as "STOP approaches" to the above described intersection and that STOP signs shall b • _10cted accordingly.


Motion by Beary and seconded Hughes to approve utility permit application to Windstream Communications (f/k/a Iowa Telecom) in Sections 7 and 18 of Troy Township.



Meeting adjourned.

illarmae &wag Seem/ a / Stepeuetwog


(641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

Sept. 10, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, Sept. 14 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Meet with Housing Trust Committee to Discuss Funding

2. - Consider Treasurer's Monthly Investment Report

3. 10:00 a.m. - Public Hearing to Vacate County Road in Section 36, Urbana Twp.

4. — Consider Utility Permits: a) Section 6, Mantua Twp b) Sections 7 & 8, Troy Twp.

5. — Discuss Phone System at DHS Office

6. - Discuss/Consider Revising County's Policy for Employee Reimbursements

De Monro Co

, Chairman ty Board of Supervisors

use — Albia, IA 52531

September 14, 2010


Minutes of September 8, 2010, read and approved.

Albia City Clerk Linda Heller representing the Housing. Trust Committee discussed the possibility of getting a commitment of $5,000 of matching funds for the budget year of 2011/2012 from the County.for the rehabilitation of houses in the County. Heller stated that the City of Albia made a commitment of $5,000 at their last Board meeting for the same fiscal year for the City of Albia. The Iowa Finance Authority obtains low interest loans. Other counties participating are Wayne, Lucas and Appanoose. Supervisor Hughes stated that as long as the funds go to Monroe County residents that he would agree to the commitment of funds. Supervisor Beary stated that it would cost the County that much to clean up a dilapidated residence.

Motion by Beary and seconded by Hughes to budget $5,000 for the Housing Trust Committee for the rehabilitation of Monroe County houses in the fiscal. year 2011/2012.


Motion by Beary and seconded by Hughes to accept the Treasurer's monthly investment report for August, 2010.


Sheriff Dan Johnson discussed the possibility of swapping the telephone system of the Monroe County Law Center with the Monroe County Department of Human Services office. Johnson stated that he would cover the installation costs from his budget. Due to the recent cutbacks by the State of Iowa that Monroe County's Human Services office is less than full time and no longer allowed to have incoming phone calls.

Motion by Hughes and seconded by Beary to authorize the Chairman to contact Curt Ander-son of ATS Communications to see if it is cost effective to switch the telephone system from the Monroe County Department of Human Services office to the Monroe County Law Center.


Discussion held with department heads concerning reimbursement policy for employees on County Business.

Motion by Beary and seconded by Hughes to approve reimbursement of lodging for out-of-town meetings not to exceed $125.00 per day plus the required local taxes and parking fees. Meals and mileage did not change.


Motion by Hughes and seconded by Beary to approve utility permit applications to Windstream Communications in Section 6 of Mantua Township and in Sections 7 and 8 of Troy Township.


Chairman opened the public hearing to consider the vacation of a portion of County Road in Section 36 of Urbana Township at 10:00 a.m. Persons present were Steve Townsend, Floyd Proctor, Warren Proctor and Albia Newspaper representative Tony Humeston.

Steve Townsend, Floyd Proctor and Warren Procter stated their objections to the closing of the county road. Richard H. Johnson faxed a written objection the Board of Supervisors. The Board received two telephone calls from Don Stephenson and Bill Wilson stating that they were not in favor of closing the County road in Section 36 of Urbana.




RESOLUTION

WHEREAS: A request has been made by Leffler Acres, Inc. and has been filed with the Monroe County Board of Supervisors asking that action be taken to vacate and close sections of Monroe County Secondary Roads described as follows:

Project A: All of the roadway beginning at a point near the North ROW line of the East-West road near the S corner of Section 36, T71N, R16W

DEN Chairman

IC EL R. BEARY, Member

1111/ AlowALALAL L

Of ANNIE BETTIS, Monroe County Auditor ATTEST:

(Urbana Township) thence going North and Westerly 1.20 miles to the South ROW line of the East-West road 198 feet East of the NW Corner of Section 36, T71N, R16W (Urbana Township). A Total Distance 1.2 miles.

WHEREAS: on the 30th day of August, 2010 notice of said hearing was sent by certified mail to the affected property owners, all utility companies whose facilities are on the road right-of-way and the Iowa Department of Transportation; and

WHEREAS: on the 2nd day of September, 2010 and the 7th day of September, 2010 a Notice of Public Hearing for the proposed road vacation was published in the Monroe County News and the Albia Union Republican, newspapers of general circulation in the County where said road is located; and

WHEREAS: a hearing was held by the Monroe County Board of Supervisors on the 14th day of September, 2010; and

WHEREAS: objections have been received, by writing and by persons present.

WHEREAS: the Board of Supervisors have determined that provisions of Chapter 306 of the Code of Iowa have been met; and

WHEREAS: it has been determined not to be in the best interest of the County and affected property owners that the County vacate the road; and

WHEREAS: the adjoining property owners are as follows:

Leffler Acres, Inc.; Deerview LLC; and Samuel A./Carlene L. Leffler

NOW THEREFORE BE TT RESOLVED by the Monroe County Board of Supervisors that the above described road is hereby not vacated.

REQUEST DENIED this 14th day of September, 2010.


Meeting adjourned.

OHN HUGHES, Member

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ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

Sept 24, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday., Sept. 28 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Meet with Counsel to discuss pending litigation regarding Soap Creek Watershed

2. 9:45 a.m. - Consider Agreement between Monroe County and Community Health Centers of Southern Iowa (MH/DD)

3. 10:00 a.m. - Public Hearing to consider reclassifying 117 th Lane in Sections 11 & 12, Pleasant Twp.

4. — Consider Resolution for 2010 Comprehensive Solid Waste Management Plan

5. - Consider quotes for purchase of 2 pickup trucks for Secondary Road Dept. (Albia Motor Co. / Duea Motor Co.)

6. - Discuss Coal & Mineral Rights in Monroe County with Co. Treasurer

September 28, 2010



County Attorney Steve Coodlow present to review pending litigation concerning Monroe County and Soap Creek Watershed.

Motion by Hughes and seconded by Beary to go into closed session under Iowa Code Section 21.5(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would likely to prejudice or disadvantage the position of the Governmental body in that litigation.

VOTE:. Beary - "AYE". - Hughes - "AYE". -. Ryan - "AYE".

Closed session began at 9:30 a.m. Board returned to open session at 9:43 a.m.

Monroe County CPC Katie Fisher present to discuss agreement between Monroe County and Community Health Centers of Southern Iowa (MH/DD) effective July 1, 2010, to June 30, 2011.

Motion by Beary and seconded by Hughes to approve agreement between Monroe County and Community Health Centers of Southern Iowa (1H/DD) effective July 1, 2010, through June 30, 2010.


Chairman opened the public hearing at 10:00 a.m. to consider reclassifying 117th Lane in Sections 11 and 12 of Pleasant Township. Persons present were Steve Coodlow, Ann Stocker, Don Stephenson, Tony Humeston, Ed Heriford, Peggy VandenBerg and John Goode. Notices have been published in both official newspapers.

No oral or written objections have been filed.




RESOLUTION

WHEREAS, Monroe County desires to classify certain roads on the area service system in the County to provide for a minimal level of maintenance and access by means of a gate or barrier: and


WHEREAS, the County has received a request, signed by landowner(s) adjoining the road requesting that the following road be classified as an Area Service "C" road:

Legal Description: All of the road commencing approximately 130 feet east of the intersection of T-55 (720th Avenue) and 117th Lane (near the SE Corner of the NW SE of Section 11, T73N, R16W) thence east 2,533 feet, ending in the SE SW of Section 12, T73N, R16W. All of said road being in Pleasant Township, a total length of a 0.48 mile.

1. Blading. Blading or dragging will not be performed bn a regular basis. Blading will be performed when informed of the need by one or more of the adjacent landowners.

2.. Snow and Ice Removal. Snow and ice removal will not be performed on a regular basis. Sanding and salting will not be performed on a regular basis.


4. Weeds, Brush and Trees. Mowing or spraying weeds, cutting brush and tree removal will not be performed on a regular basis. Adequate sight distances will not be maintained on a regular road.

5. Structures. Bridges and culverts may not be maintained on a regular basis to carry legal loads. Upon failure or loss, the replacement structure will be for traffic thereon.

-To 10-37_0

6. Road Surfacing. There will be no survacing materials applied to Area Service "C" roads by the county.




10. Uniform Width. Uniform width for the traveled portion of the road will not be maintained.


12. Gate. The gate, corner post, brace, and brace post shall be purchased and installed by the County and maintained by the adjoining landowners. Any fence between the gate and ROW fence shall be the adjacent landowners responsibility. If not so maintained, the County may remove the gate; and

WHEREAS, the only persons who will have access rights to the road shall be

1. The owner, lessee or person in lawful possession of any adjoining land, 2. The agent or employee of the owner, lessee or person in lawful possession of any adjoining land, 3. Any peace officer, 4. Any magistrate, 5. Any public employee whose duty it is to supervise the use or perform maintenance of the road, 6. Any agent or employee of any utility located upon the road.

THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF MONROE COUNTY that this County does hereby establish the road described as an Area Service "C" road, with restricted access and a minimal level of maintenance.



RESOLUTION

WHEREAS, the County of Monroe is a participant in the South Central Iowa Solid Waste Agency, a 28E intergovernmental agency formed by Lucas, Marion, Monroe and Poweshiek counties, Iowa;

WHEREAS, the County is required to comply with Chapter 101 Solid Waste Comprehensive Planning Requirements of the Iowa Administrative Code (IAC 567-101);

WHEREAS, the County is committed to development and implementation of an effective and efficient integrated solid waste management system;

WHEREAS, officials, waste haulers, and individuals working and residing within the County haVe had the opportunity to participate in the development of the 6th round Comprehensive Plan Update;

WHEREAS, County representatives have reviewed the plan and, as needed, provided corrections and comments;

WHEREAS, Monroe County concurs with the implementation plan and schedule contained in the Comprehensive Plan Update;

NOW THEREFORE, the Monroe County Board of Supervisors adopts the 2010 Comprehensive Solid Waste Management Plan Update, its findings, implementation plan, and schedule; and resolves to work toward its completion.


Ed Heriford present with two quotes for the purchase of two pickup trucks for the Secondary Road Department. Denny Amoss also present at this time.

Motion by Hughes and seconded by Beary to approve the quote from Albia Motor Company in the amount of $29,868 and the quote from Duea Motor Company in the amount of $35,260, for the purchase of two vhhicles for the Secondary Road Department.


Discussion held with County Treasurer Peggy VandenBerg and County Attorney Steve Goodlow concerning the coal and mineral rights in Monroe County.

DENNIS J.CeN, ,Chairman

N HIJ E Member

Meeting adjourned.

ATTEST: k EANNIE BETTIS, Monroe C . Auditor

Mainee &wag Seaut a,-/ Sap efeiew


ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

Oct. 1, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, Oct 5 2010 at 9:30 a.m.

TENTATIVE AGENDA


2. - Discuss/consider hiring Skyler Hoover - part time recycling

3. - Discuss Proposal from Ecosystems for Lime Application on County Farm

4. — Discuss Light Fixtures in Boardroom

October 7, 2010 — 7:00 p.m. - Board will attend Farm Bureau meeting at the Farm Bureau Office 119 Washington Ave East - Albia

-4.ffr D is J. an, .an Morro s t Board if Supervisors Co ouse — Albia, IA 52531

ATTEST:

,/Chairman

MIC EL R. BEARY, Member

644( lthHES, mber

October 5, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on October 5, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Motion by Beary and seconded by Hughes to approve the hire of Sklyer Hoover as part-time recycling employee effective October 5, 2010, at $7.50 per hour.


Discussion held concerning Ecosystems for lime application on the County Farm in the future.

Discussion held concerning the light fixtures in the Board of Supervisors office.

Motion by Hughes and seconded by Beary to direct the custodian and the Chairman to order the new fixtures.for the Board of Supervisors office.



Meeting adjourned.

BETTIS, Monroe Co. Auditor

akRizoe eau,* twomed,ojeci)ip0athoyzi

October 8, 2010 JO BE1VTON AVENUE EAST

ALM, IOWA 52531-1943



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse, on Tuesday, October 12, 2010, at 9:00 a.m. .

TENTATIVE AGENDA

1. 9:00 a.m.

Meet with counsel to discuss pending litigation regarding Soap Creek Watershed. Anticipate closed_session.

2. Consider Quarterly Reports (ending 9-30-10) for Auditor, Recorder, Sheriff and Veteran Affairs.

3. Consider Treasurer's investment report for September, 2010.

4. Discuss selection of consultant for ER projects.

5. - Consider setting date for public hearing to reclassify a road in Section 14 of Troy Township.

6. Consider reappointment of Medical Examiner, Reappointment/Appointment Deputy County Medical Examiners and Appointment of Medical Examiner Investigator

7. Consider resolution for Changing Monroe County's authorized representative on the County's Hazard Mitigation plan.

8. Consider hand written warrant to First Iowa State Bank for General Obligation Note.

Denni ai man Monroe Co t Board •f Supervisors Courthou /- Albia, IA 52531

October 12, 2010


Minutes of October 5, 2010, read and approved.

County Attorney Steve Goodlow present to update the proceedings on a pending litiga-tion concerning Monroe County and Soap Creek Watershed Board.

Motion by Hughes and seconded(by Beary to go into closed session under Iowa Code Section 21.5(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would likely to prejudice or disadvan-tage the position of the Governmental body in that litigation.

VOTE: Ryan - "AYE". - Beary - "AYE". - Hughes - "AYE".

Closed session began at 9:06 a.m. Board returned to open session at 9:40 a.m.

Motion by Beary and seconded by Hughes to approve quarterly reports ending 9-30-10 for Auditor, Recorder, Veteran Affairs and Sheriff.


Motion by Hughes and seconded by Beary to accept the Treasurer's Investment report for September, 2010.


Discussion with County Engineer John Goode regarding the selection of consultant for ER Projects.

Motion by Beary and seconded by Hughes to approve Engineer Goode!s recommendation of French-Reneker and Associates appointment as Monroe County's consultant for ER Projects.


Motion by Beary and seconded by Hughes to set the 9th day of November, 2010, at 10:00 a.m. for public hearing to reclassify a road in Section 14 of Troy Township.


Motion by Hughes and seconded by Beary to approve the re-appointment of Gerald L. Haas, D.O. as Monroe County Medical Examiner and Marridee Randall, M.D. as Deputy County. Medical Examiner.


Motion by Hughes and seconded by Beary to appoint Alejandro Curial, M.D. as a newly appointed Deputy County Medical Examiner and also Jack Briggs, Paramedical Specialist as Medical Examiner Investigator.



STATE OF IOWA DESIGNATION OF APPLICANT'S AUTHORIZED REPRESENTATIVE

Be it resolved by Monroe County that Nichole L. Moore, Executive Director, and Julie Pribyl, Assistant Director, are hereby authorized to execute on behalf of Monroe County, this mitigation project and to file it with Iowa Homeland Security and Emergency Management (HSEMD) for the purpose of obtaining financial assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance. Act (PL 93-288, as amended) and the Code of Iowa, Chapter 29c.


Board examine and approved to First Iowa State Bank in the amount of $20,437.78 for the County's General Obligation County Road Improvement Note due October 15, 2010. Warrant Number is 2912.

Meeting adjourned.

ARY, Member IC R .


October 12, 2010 - continued

/44, ■& DENNIS J Cha man

HUGHES, Member

Attest: lb I

Clikoave eouzio seoekzeofccipewiloya

10 BENTONAVENUE EAST

641; 932-7706

ALBS, IOWA 52531-1943

FAX: • 641 932-2863

October 15,2010


Pursuant to Chapter 21, 2009 Code of Iowa, you are hereby of the below-named body in open session.

The Monroe County Board of Supervisors will meet in their on Tuesday, October 19, 2010, at 9:30 a.m. .

notified of the following meeting

office, Monroe County Courthouse,

TENTATIVE AGENDA

1. 9:30 a.m.

-

Consider 5-day Liquor License Application for Thelma Saxton for wedding reception at Georgetown.

2.

-

Consider resolution appointing Special Prosecutor for County due to conflict of interest for the County Attorney.

3. Consider settiRgtidate for public hearing to convey coal and mineral rights in Section 9-7.1-17.

4.

-

Set date for public hearing for bridge project in Section 26 of Troy Township/

5. - Consider Utility Permit Application for Section 27 of Mantua Township.

ICA DENNSVcr. 1q , 'ha rman

./' Monroe Co nt, Board of Supervisors Courthou Albia, IA 52531

HENN S I "OA 4 MICHAEL R. BEARY, Memb

Meeting adjourned.

hairman

HN HUGHES, Member

October 19, 2010



Motion by Beary and seconded by Hughes to approve 5-day Class C Liquor License to Thelma Saxton doing business as Cater 2 U for wedding reception at the Georgetown Hall.



RESOLUTION

BE IT REMEMBERED that on this 19th day of October, 2010, the Monroe County Board of Supervisors met in regular session and approved the following Resolution, to-wit:

A special prosecutor is needed for a limited basis in Monroe County Case Number AGIN061999 as the Monroe County Attorney has a conflict in this matter. Scott Nicholson, Assistant Jasper County Attorney may serve as acting County Attorney for Case Number AG1N061999 and have the same authority and be subject to the same responsibilities as the Monroe County Attorney.


Motion by Hughes and seconded by Beary to set the 16th day of November, 2010, for public hearing to convey coal and mineral rights to property in Section 9-71-17.


Motion by Hughes and seconded by Beary to set the 23rd day of November, 2010, at 10:00 a.m. for public hearing on Notice of intent to Commence a public improvement project to construct a bridge and make road improvements and to inquire agricultural land for the project.in_Section 20 of Mantua Township.


Motion by Hughes and seconded by Beary to approve utility permit application to Windstream Communications in Section 27 of Mantua Township.


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10 BENTON AlIENUE EAST

ALMA, IOWA 52531-1943 October 22, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse, on Tuesday, Oct. 26th, 2010, at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider interfund operating transfers.

2. - Discuss phone system and other equipment for Law Center.

Dennis J. n Chairman Monroe Co, t Board of Supervisors Courthohe Albia, IA 52531

Meeting adjourned.

J NNIE BETTIS, Monroe Co . Auditor ATTEST:

DE Chairman

MICHAEL R. BEARY, Meyer

HN HUGHES, iv ember

October 26, 2010




RESOLUTION FOR INTERFUND OPERATING TRANSFER

WHEREAS, it is desired to transfer monies from the Rural Services Fund to the Secondary Road Fund and transfer monies from the General Basic Fund to the Secondary Road Fund.

WHEREAS, said operating transfers are in accordance with Section 331.432, Code of Iowa.

NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Monroe County, Iowa, as follows:

Section 1. The sum of $213,215.25 is ordered to be transferred from the Rural Services Fund to the Secondary Road Fund effective October 26, 2010. The sum of $15,463.00 is ordered to be transferred from the General Basic Fund to the Secondary Road Fund effective October 26, 2010.

Section 2. The Auditor is directed to correct her books accordingly and to notify the Treasurer of the operating transfer, accompanying the notification with a copy of this resolution and the record of its adoption.


Sheriff Dan Johnson present to discuss phone system and other equipment at the Law Center. Supervisor Ryan stated that he received a quote from ATS Communications Curt Anderson to relocate the county-owned phone system from the Department of Human Services Office to the Law Center. The quote is for $525.00 which includes $175 card for caller ID services that the Sheriff requested. Sheriff Johnson stated that the Albia Mayor requested tb have the old phones from the law center. Discussion held concerning swapping the city's phones to the Department of Human Services Office so the County would not have to purchase that office new phones.

Motion by Hughes and seconded by Beary to authorize the Sheriff to accept the quote from ATS Communications and to authorize the transfer of the old phones to the City of Albia.


Sheriff Johnson also discussed donating to the City of Albia the old monitor/camera system from the jail for the Aquatic Center. There has been incidents of people getting into cars in the parking lot.

Motion by Beary and seconded by Hughes to authorize the Sheriff to dontate the old monitor/camera system from the jail to the City of Albia for the Aquatic Center.


Dennis J. Ry Monroe C Courthou - Albia, IA 52531

oard of Supervisors

diatmee &tall* Saaa / Sapewitratta


(641) 932-7706

ALBIA, IOWA 52531-1943 November 5, 2010 FAX: (641) 932-5905



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday , Nov . 9 , 2010 at 9:30 a.m.

TENTATIVE AGENDA


Discuss Yenewing Website Agreement with Inukshuk Technologies

Discuss with the Sheriff the STEPGProgram

Consider utility permit application in Section 29 of Mantua Twp.

5. 10:00 a.m. Public Hearing to reclAsSify county road in Section 14 of Troy . Township

6. Canvass votes cast at General Election held on 11-2-10

Meeting adjourned.

A,/ (-/t/Z9- ATTEST:

DEN man

ICHAEL R. BEARY, Member

HN HUGHES, ember

November 9, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on November 9, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.


Motion by Beary and seconded by Hughes to authorize Chairman to sign renewal of County's website maintenance agreement with_Inukshuk Technologies.


Sheriff Dan Johnson present to discuss the STEP (Safety Traffic Enforcement Program) prpgnam-Withthe Board. Johnson stated that his office has received the contract for the program in the amount of $4,800 of which $4,500 is designated for camera equipment for a squad car and $300 is designated for overtime costs associated with the program. Johnson stated that he will put theseifunds and expenditures in next years budget.

Motion by Hughes and seconded by Beary to approve utility permit application to Windstream Communications in Section 29 of Mantua Township.


The public hearing set for 10:00 a.m. to. county road in Section 14 of Troy Township was cancelled and will be rescheduled at a later date.

Motion by Beary and seconded by Hughes to cancel the public hearing described above and reschedule at a later date.


In compliance with Section 50.24 of the Code of Iowa, the Board of Supervisors canvassed the votes cast at the General Election held November 2, 2010, in Monroe County, Iowa. The Special Precinct Board met on Friday, November 5, 2010, to examine one provisional ballot and the three absentee ballots received after Election Day. Results of the canvass are on file for public review in the County Auditor's office.

The Board examined and allowed claims.


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Nov. 12, 2010

(641) 932-7706

FAX: (641) 932-5905



The Monroe County Board of Supervisors wi0 meet in their office, Monroe County Courthouse on Tuesday, Nov. 16 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Treasurer's Monthly Investment Report

2. - Consider Utility Permits in Sections 13,21,22,23,24,27,28 & 29 of Urbana Twp.

3. 10:00 a.m. - Public Hearing to consider offer from Gary Scott to obtain Coal & Mineral Rights in Section 9, of Monroe Township

4. - Accept Letter of Resignation/ Notice of Retirement from Monroe County Courthouse Custodian, Dean Murphy

ATTEST:

E R. BEARY, Member

:124- HUGHES, Me er

November 16, 2010

The Monroe County Board of Supervisors net pursuant to adjournment on November 16, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of November 9, 2010, read and approved.

Motion by Beary and seconded by Hughes to accept the Treasurer's monthly investment report for October, 2010.


Motion by Hughes and seconded by Beary to approve utility permit application to Windstream Communications in Sections 13-21-22-23-24-27-28 and 29 of Urbana Township.


Motion by Beary and seconded by Hughes to accept reluctantly a letter of resignation/ retirement from Dean Murphy as the Courthouse custodian. The Board expressed their appreciation for Murphy's work and stated that it has been a pleasure working with him.


Chairman opened the public hearing on the proposed sale of county-owned coal and mineral rights in Section 9 of Monroe Township. Notices of intended action was published in both official newspapers. No public persons were present. Albia Newspaper represented by Bethany Caskey. County Treasurer Peggy VandenBerg was present.

There being no oral or written objections a motion was made by Hughes and seconded by Beary to close the public hearing at 10:08 a.m.


Motion by Hughes and seconded by Beary to convey to Gary Scott the coal and mineral rights owned by the County in Section 9 of Monroe Township which is located under the real estate owned by Gary and Carol Scott. (NEt NW /NW Cor NEB/NW, NWi 9-71-17). The County Treasurer and County Attorney are directed to take all action necessary to fulfill the intentions of the Board.


Meeting adjourned.

NIE BETTIS, Monroe Co. Auditor

De so .

✓friatmee &twig geatet / SapewiJafJ


ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

Nov. 19, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, Nov. 23 , 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Schedule Date for Public Hearing to Reclassify a County Road In Section 14, Troy Twp.

2. 10:00 a.m. — Public Hearing to Consider Bridge Project in Section 20, Mantua Twp.

Monro Courth

Board o Supervisors use — bia, IA 52531

ATTEST: NIN /Lk

f /

MICHAEL R. BEARY, Member

November 23, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on November 23, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of November 16, 2010, read and approved.

Motion by Hughes and seconded by Beary to set the 7th day of December, 2010, at 10:00 a.m. for public hearing to re-classify a County Road in Section 14 of Troy Township.


Chairman opened the public hearing at 10:00 a.m. to receive public comment on the commencement of a project to replace a bridge and make road improvements and to author-ize the acquisition of property and property interests in Section 20-72-16.

Monroe County intends to replace a 90 plus year old bridge with a twin box culvert. The bridge is on the end of a sharp curve and the curve will be lengthened to reduce the sharpness of the curve. This project is to be known as the "Hindman Bridge Project."

Person present were as follows: John Goode, Bethany Caskey, Betty Hindman, Charles Hindman, Brian Hindman, Rich Mosher and Justin Kamerick.

After due consideration and much discussion, motion by Beary and seconded by Hughes to close the public hearing at 11:05 a.m.


Motion by Beary and seconded by Hughes to authorize Engineer John Goode to proceed with the "Hindman Bridge Project" and authorize Engineer to acquire all private property by purchase or condemnation as necessary.


Meeting adjourned.

NIE BETTIS, Monroe Co. Auditor

illemeeeettal4 . Setaa' SupeueiJ . 4w


(641) 932-7706

ALMA, IOWA 52531-1943

FAX: (641) 932-5905

Dec. 3,2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, Dec. 7, 2010 at 9:30 a.m.

TENTATIVE AGENDA


2. 10:00 a.m. Public Hearing to Consider Reclassifying County Road in Section 14, Troy Twp.

3. Set date for Letting for Diesel Fuel ( Secondary Road Dept)

4. Consider Appointment of Part time Jailer/Dispatcher — Sheriff's Dept.

5. Consider and Accept MH/DD Annual Report for FY 2009/2010

6. Set Date to Publish & Date of 1 St Reading for Proposed Amendment No. 3 — Monroe County Unified Development Code (Ordinance No .29)

Dedus J. Ry Monroe Co Courthous

, Cha y Bo d of Supervisors

Albia, IA 52531

December 7, 2010

The Monroe County Board of Supervisors met pursuant to adjournment on December 7, 2010, with Dennis J. Ryan, Michael R. Beary and John Hughes present.

Minutes of November 23. 2010, read and approved.

Motion by Beary and seconded by Hughes to accept fuel quotes for the Secondary Road Department at 10:00 a.m. on the 14th day of December, 2010, for the calendar year 2011.


Motion by Beary and seconded by Hughes to approve the part-time jailer/dispatcher appointment of Amanda DeMoss for the Sheriff's Department.


Motion by Beary and seconded by Hughes to accept the MH/DD Annual Report for fiscal year 2009/2010 as presented by Monroe County's CPC Katie Fisher.


Motion by Hughes and seconded by Beary to set the 21st day of December, 2010, at 10:00 a.m. for the first reading of proposed amendment number three of Monroe County's Unified Development Code (Ordinance No. 29). Notices to be published in both official Newspapers. (12-9-10 and 12-14-10).


Chairman opened the public hearing at 10:00 a.m to consider reclassifying county road in Section 14 of Troy Township from a B-level road to an Area Service "C" road.


Motion by Hughes and seconded by Beary to close the public hearing at 10:06 a.m.



RESOLUTION

WHEREAS, Monroe County desires to classify certain roads on the area service system in the County to provide for a minimal level of maintenance and access by means of a gate or barrier; and


WHEREAS, the County has received a request, by a landowner(s) adjoining the road requesting that the following road be classified as an Area Service "C" road:

Legal Description: All of the road commencing at a point approximately 330 feet north of the SE corner of the NW NE of Section 14, T72N, R17W; running southerly, near the SE corner of the NW NE of Section 14, T72N, R17W; thence easterly to a point approximately 700 feet east of the SE corner of the NW NE of Section 14, T72N, R17W; thence southerly 140 feet. Total length of reclassification 0.22 mile.

WHEREAS, on the 23rd day of November, 2010, notice of said hearing was sent by certified mail to the affected property owners; and

WHEREAS, a public hearing was held on the 7th day of December, 2010; and

WHEREAS, the County does hereby establish the road described above as an Area Service "C" road, with restrict access and a minimal level of maintenance as follows:

1. Blading. Blading or dragging will not be performed on a regular basis. Blading will be performed when informed of the need by one or more of the adjacent landowners.

2. Snow and Ice Removal. Snow and ice removal will not be performed on a regular basis. Sanding and salting will not be performed on a regular basis.


4. Weeds, Brush and Trees. Mowing or spraying weeds, cutting brush and tree removal will not be performed on a regular basis. Adequate sight distances will not be maintained on a regular road.

New

rman 11111

DENNIS T. -7A17-

R. BEARY, Member

HUGHES, Member

5. Structures. Bridges and culverts may not be maintained on a regular basis to Barry legal loads. Upon failure or loss, the replacement structure will be for traffic thereon.

6. Road Surfacing. There will be no surfacing materials applied to Area Service "C" roads, by the County.




10. Uniform width. Uniform width for the traveled portion will not be maintained.


12. Gate. The gate, corner post, brace, and brace post shall be purchased and installed by the County, and maintained by the adjoining landowners. Any fence between the gate and ROW fence shall be the adjacent landowners responsibility. If not so maintained, the County may remove the gate; and

WHEREAS, the only persons who will have access rights to the road shall be:

(1) The owner, lessee, or person in lawful possession of any adjoining land, (2) The agent or employee of the owner, lessee or person in lawful possession of

any adjoining land, (3) Any peace officer, (4) Any magistrate, (5) Any public employee whose duty it is to supervise the use or perform

maintenance of the road, (6) Any agent or employee of any utility located upon the road.

THEREFORE, BE TT RESOLVED BY THE BOARD OF SUPERVISORS OF MONROE COUNTY that this County does hereby establish the road described as an Area Service "C" road, with restricted access and a minimal level of maintenance.



Meeting adjourned.

ATTEST: ANNIE

A ki ./)

J ANNIE BETTIS, Monroe County Auditor

C/frkmoe eoto70 ,watridgcsio/14

December 10, 2010 10 BENTON AVENUE EAST



Pursuant , to Chapter 21, 20g9 Code of Iowa, you are hereby of the below-named body in open session.

notified of the following meeting

The Monroe County Board of Supervisors will meetin their office, Monroe County Courthouse on Tuesday, December 14, 2010 at 9:30 a.m.

TENTATIVE AGENDA,

1. 9:30 a.m. Consider Treasurer's investment report for November .

2. Discuss office space agreement between Monroe County & Indian Hills Community College

3..10:00 a.m. Open and consider fuel quotes for Secondary Road Dept.

Meet with Pioneer Cemetery Commission.

De Monro Cour

s . n, Chairman ty Board of Supervisors

ouse Albia, IA 52531

ATTEST:

Meeting adjourned.

JJ NNIE BETTIS, Monroe Co. Auditor

DE airman

L Alite.arr MICHAEL R. BEAR?, Member

HN HUGHES, Member

December 14, 2010


Minutes of December 8, 2010, read and approved.

Motion by Beary and seconded by Hughes to accept the Treasurer's monthly investment report for November, 2010.


Motion by Hughes to renew the agreement for office space between Monroe County and Indian Hills Community College at the Monroe County Community Services building for the period of July 1, 2010, through December 31, 2010. Building will no longer be needed after the December 31, 2010, date.


DiscusSion held with Pioneer Cemetery Commission members, Rosalie Mullinex, Merrill Baker and Ron Peterson concerning burial rights for a pioneer cemeteries. A Pioneer Cemetery is one where there have been twelve or fewer burials on its grounds in the last fifty years. County Supervisors have the authority to appoint the cemetery commission and delegate all or part of the related duties and powers to that Commission. Rosalie Mullinex stated that according the State the Pioneer Cemetery Commission can refuse over twelve burials to keep the pioneer cemtery status. There has been an issue of persons burying without notifying the Commission or the Township Trustees. There is no perpetual care for these graves. Another issues is the up keep of roads and getting back to where some of these cemeteries are located on private property. Rosalie Mullinex is going to check with the township clerks and see if they charge for plots and if so how much. The Commission will get back to the Supervisors after they check with the townships and have another pioneer cemetery meeting of all their members.

Chairman Ryan opened the one fuel quote that the County received for the Secondary•Road Department for a time period of January 1, 2011 to December 11, 2011. The quote was submitted by Agriland FS, inc., 421 North 10th Street, Winterset, Iowa. Their represent-ative, Mark W. Crozier was present.

The quote for Item number one is .079 cents over daily rack average (IDOT) and the quote for Item Option A (Provide B-5 (5% Blended Bio-Diesel) is 0.89 cents over daily rack average (IDOT).

Discussion was held concerning a firm price to the calendar year. The County currently is paying $2.65 per gallon which just ran out of the budgeted amount of 75,000 gallons of fuel. Engineer Goode stated that for the new year he was going to budget for 80,000 gallons of fuel. Supervisor Hughes stated that he likes to lock in on the firm price so we can budget better. Mr. Crazier offered a firm price verbally of $2.82 per gallon for the time period of 12-14-10 through 12-31-11.

Motion by Hughes and seconded by Beary to accept the verbal quote of $2.82 per gallon of fuel for the Secondary Road Department for the time period of December 14, 2010 through December 31, 2011. Mr. Crozier will bring it in written form to the County on Friday. •


Jlemae&waif gotta a IStepewiJew


(641) 932-7706 ALBIA, IOWA 52531-1943

FAX: (641) 932-5905

Dee. 7, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Wednesday, Dee. 8 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Meet with ICAP counsel, Mark Thomas re: Monroe County litigation (anticipate closed session)

Is/ Dennis J. Ryan

Dennis J. Ryan, Chairman Monroe County Board of Supervisors Courthouse — Albia, IA 52531

✓ietpate &wag Seatel o ISeepewi6e


(641) 932-7706

ALBIA, IOWA 52531-1943 FAX: (641) 932-5905

De an oard of Supervisors

Court use — Albia, IA 52531 Monroe

Dec. 17, 2010



The Monroe County Board of Supervisors will meet in their office, Monroe County Courthouse on Tuesday, Dec. 21, 2010 at 9:30 a.m.

TENTATIVE AGENDA

1. 9:30 a.m. - Consider Contract with French Reneker & Assoc. for ER Projects

2. - Discuss Welcome Home Soldier

3. - Consider Resolution - SCICAP Iowa Helping Iowans Program

4. 10:00 a.m. - 1 st Reading & Consideration of Proposed Amendment No. 3 to Ordinance No. 29 - Monroe County Unified Development Code

5. - Review/consider terminating full time General Relief Director's position.

----76ecember 21, 2010


Minutes of December 14, 2010, read and approved.

Motion by Beary and seconded by Hughes to approve contract with French Reneker and Associates for ER projects: ER-0068(68)-58-68 and ER-0068(64)-58-68.


Discussion held concerning the Welcome Home Soldier Committee. Supervisor Ryan stated that he had discussed with County Attorney Steve Goodlow about bringing the Welcome Home Soldier Committee under the County's "umbrella" of committees after the first of the year. Goodlow didn't see any problems with it according to Supervisor Ryan. The Welcome Home Soldier Committee is a non-profit organization.

Motion by Hughes and seconded by Beary to bring the Welcome Home Soldier Committee under the County's "umbrella" of committees after the first of the year.


Dien Judge of Emergency Management discussed the Iowa Helping Iowans Program. The program is designed to help with paper work to get assistance after an emergency or disaster. SCICAP has volunteered to administer this program.


BE IT RESOLVED by the Board of Supervisors of Monroe County, Iowa, that SCICAP, the Iowans Helping Iowans Unmet Needs Disaster Assistance Program Administrator of Monroe County, Iowa, be and is hereby designated, authorized, and empowered on behalf of the Board of Supervisors of said County to execute the certification of application by households with disaster-related unmet needs in accordance with the eligibility rules and program policies of the Iowans Helping Iowans Unmet Needs Disaster Assistance Program in this County.


Discussion held concerning the full time General Relief Director's position. This position's employment status has been "laid off" since August 1, 2010. Attorney Joni Keith suggested at Supervisor Ryan's request that we send a letter terminating the full time position.

Motion by Hughes and seconded by Beary to send certified letter to the full time General Relief Director that her employment status will be changed to terminated as of December 31, 2010. The Board of Supervisors deeply regret having to make this decision.


Zoning Administrator Juanita Murphy, Planning and Zoning members Dien Judge and Richard Mosher, Sheriff Dan Johnson and Bethany Caskey present for the first reading and consideration of Proposed Amendment Number 3 to Ordianance No. 29 - Monroe County Unified Development Code.

Board member Beary moved and seconded by board member Hughes that the Proposed Amendment Number 3 to Ordinance Number 29 "The Monroe County Unified Development Code" be given its first reading. Upon roll being called the vote on the foregoing motion was:

AYES: Beary "AYE". - Hughes - "AYE". - Ryan - "AYE". NAYS: none

Subsequent to the first reading board member Beary then moved and seconded by board member Hughes that the first reading of Proposed Amendment Number 3 to Ordinance Number 29 "The Monroe County Unified Development Code" be approved as read. Upon roll being called the vote on the foregoing motion was:

AYES: Beary - "AYE". - Hughes - "AYE". - Ryan - "AYE". NAYS: none

Board member Hughes then moved and seconded by board member Beary that the rule requiring an ordinance to be fully and distinctly read on three different days be dispensed with, in accordance with Iowa Code Section 331.302(5) and 331.305. Upon roll being called the vote on the foregoing motion was:

AYES: Beary - "AYE". - Hughes - "AYE". - Ryan - "AYE:. NAYS: none

e„i5 6, e'et -

ATTEST: ANNIE BETTIS, Monroe Co. Auditor

Thereupon board member Hughes moved and seconded by board member Beary that Amendment Number 3 to Ordinance Number 29 "The Monroe County Unified Development Code is to amend Exhibit 3.4 Use Matrix Chart, page 3.19; to amend Chapter 4, Section 4.2 Continuation of Non-Conformities and 4.8 Abandonment and Discontinuance of Non-Conforming Rights; to amend Chapter 5, Supplementary Conditions for Specific Uses, Section 5.19 Telecommunication Towers and Antennas, 5.19D 3, 7, 8 & 9 Applicable Conditions and add New Sections 5.22 Personal Wind Energy System(s) (PWES); 5.23 Commercial Wind Energy System(s) (CWES) and 5.24 Definitions for Wind Energy Systems; and amend Chapter 10 Definitions, Section 10.2 to include Wind Energy System (Wind Turbines). Upon roll being called the vote on the foregoing motion was:

AYES: Beary - "AYE". - Hughes - "AYE". - Ryan - "AYE". NAYS: none

Thereupon the Chairman declared that Amendment Number 3 to Ordinance Number 29 "The Monroe County Unified Development Code" was passed and adopted.

Meeting adjourned.

OHN HUGHE Member

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