EASTPORT-SOUTH MANOR CENTRAL SCHOOL ... › cms › lib › NY02211677 › Centricity...2020/01/15...

01.15.20 agenda of 4

EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION

Cheryl Hack, President ● Michael Byrnes, Vice President

Marion Diener ● Francesco G. Ferraro ● Donald Fox ● Jeffrey Goldhammer ● Danielle Warsaw Sharon P. Murray, District Clerk Stuart Berman, District Treasurer

Joseph A. Steimel, Superintendent of Schools

Adam Frankel, Assistant Superintendent for Curriculum & Instruction Timothy Laube, Assistant Superintendent for Business & Operations

Linda A. Weiss, Assistant Superintendent for Personnel & Student Support Services

MEETING AGENDA January 15, 2020 Board Meeting Room 7:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS

A. Student Ambassadors ACCEPTANCE OF MINUTES

A. December 11, 2019 Regular Meeting

REPORTS/ANNOUNCEMENTS – SUPERINTENDENT OF SCHOOLS PUBLIC PARTICIPATION – 1ST INVITATION Please Note: This is the opportunity for persons who wish to speak or who have written letters to the board regarding topics that are included on this agenda. Speakers are asked to keep their comments brief, and to speak for no longer than five minutes. AREAS OF OPERATION

A. Business Report

1. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of Education approve budget transfers for the 2019/2020 school year in the amount of $61,650.00. 2. Approval of Treasurer’s Reports for October 2019

B. Personnel Report

Resignations – 2 1. Leave of Absence – 6


2. Appointments a. Teacher – 3 b. Teaching Assistant – 1 c. Permanent Substitute – 2 d. Per Diem Substitute – 1 e. Civil Service – 6 3. Extra Curricular Activities – 14 4. Supplemental Pay – 18 5. Student Teacher/Observer/Internship - 6

C. Curriculum Report

OLD BUSINESS NEW BUSINESS

A. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of Education approve the Special Education Service Agreement with Dr. Sepideh Homayoonfar, Psy.D, for professional services in pediatric neuropsychology and authorizes the Board President or designee to sign on behalf of the District.

B. WHEREAS, the Board of Education of the Eastport-South Manor Central School District of New

York State (the “School District”) wishes to participate in a Cooperative Bidding Program conducted by the Board of Cooperative Education Services of Nassau County (“Nassau BOCES”) for the purchase of various commodities and/or services as authorized by and in accordance with the Education Law and General Municipal Law, Section 119-0; and WHEREAS, the District, more particularly, wishes to participate in the joint cooperative bids as listed below:

Bid #18/19-064 Computer Hardware, Software, Supplies and Parts Bid #19/20-028 Computer Hardware, Software, Supplies and Parts

NOW, THEREFORE, BE IT RESOLVED, that the School District hereby appoints Nassau BOCES as its representative and agent in all matters related to the Cooperative Bidding Program, including but not limited to responsibility for drafting or specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the School District and making recommendations thereon, and BE IT FURTHER RESOLVED, that Nassau BOCES is hereby authorized to award cooperative bids on behalf of the School District to the bidder deemed to be the lowest responsible bidder meeting the bid specifications and otherwise complying with Article 5-A of the General Municipal Law of the State of New York relating to public bids and contracts and to enter into contracts for the purchase of the commodities and/or services as authorized herein, and


BE IT FURTHER RESOLVED, that the School District hereby authorizes its School Business Administrator or his/her designee on behalf of the School District to participate in cooperative bidding conducted by Nassau BOCES and if requested to furnish Nassau BOCES an estimated minimum number of units that will be purchased and such other documents and information which may be reasonably necessary or useful in conducting the Cooperative Bidding Program, and BE IT FURTHER RESOLVED, that the School District agrees to assume its equitable share of the administrative costs of the cooperative bidding program and all of its obligations and responsibilities pursuant to any contract that may be awarded by Nassau BOCES on behalf of the School District.

C. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of Education approve the overnight field trip for the Varsity Girls Lacrosse Team to compete in Orlando, Florida from April 4, 2020 to April 7, 2020, at no cost to the district.

D. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of

Education accept the donation of $210.02 from the South Manor PTA which covers the cost of nurses, transportation and admission fees to A Christmas Carol with Dayton Avenue Elementary School on December 6, 2019 at Theatre Three, and

FURTHER, BE IT RESOLVED, that the Board of Education approve a budget adjustment for the 2019/2020 schoolyear as follows:

Account Code A2110.400-DA-TRIP $210.02

E. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of Education approve the Memorandum of Understanding with the Suffolk County Policy Department for the placement of School Resource Officers within the school district for the 2019/2020 school year and authorizes the Board President or designee to sign on behalf of the District.

F. Discussion - Fees charged to community groups for building use on weekends G. Discussion – Budget for Food – example Honor Roll Breakfast H. Discussion – School Lunch Service – running out of “Advertised Meal” food during the

period/school day I. Discussion – BOE Committees J. Discussion – Cyber Safety – Removing emails from district website. How to proceed with

BOE email K. Discussion – Climate Survey L. Discussion – Mandatory (State Law) Vaccinations


STUDENT SERVICES

A. Acknowledge and accept decisions that have already been made from the Committees on Special Education.

POLICY

A. First Reading – Policy No. 5100, Student Attendance B. First Reading – Policy No. 5710, Violent and Disruptive Incident Reporting

BOARD COMMITTEE REPORTS Budget Advisory Committee Facilities Committee Health, Safety & Security Committee Legislative Committee Policy Review Committee

COMMUNICATIONS ACKNOWLEDGEMENT

• Warrants including Revenue Budget Status & Appropriation Status Reports as of 1/10/2020 • Claims Audit Report for November and from Cerini & Associates

ESM PRIDE PUBLIC PARTICIPATION – SECOND INVITATION DATES TO REMEMBER January 16th JSHS Early Dismissal for Teacher/Parent Contact SM PTA Meeting – 7:00 PM @ DAS January 20th SCHOOLS & OFFICES CLOSED – Martin Luther King Jr. Day January 23rd ESM PTSO Meeting – 7:00 PM @ JSHS BOE Budget Workshop @ 5:00 PM with DO Administrators January 26th SM PTA Father Daughter Dance January 28th ESM Night of 1,000 Strings – 6:30 PM January 29th Board of Education Meeting – 7:00 PM Executive Session anticipated to begin at 6:00 PM ADJOURNMENT

NYSSBA Sample Policy Copyright © 2016 by the New York State School Boards Association, Inc. Not for further reproduction or posting without the express permission of NYSSBA

NYSSBA Sample Policy 5100 (X) Required (X) Local ( ) Notice

STUDENT ATTENDANCE NOTE: A comprehensive policy on student attendance is required by Commissioner’s regulations §104.1. However, the federal McKinney-Vento Homeless Assistance Act was recently reauthorized and modified by the Every Student Succeeds Act of 2015 (ESSA), and these changes are likely to impact school district attendance policies.

Under McKinney-Vento, school districts already had to develop, review and revise policies to remove barriers to the retention of homeless students in school. Under ESSA, that must now include addressing barriers to retention due to absences. In practical terms, this may mean that if a homeless student is experiencing absences (which many homeless students do, due to the difficulties of homelessness), and the district’s attendance policy creates barriers to retention in school due to those absences (e.g., actions that have the effect of discouraging school retention, such as suspension, denial of course credit, removal from school, court involvement, or perhaps denial of participation in extracurricular activities), that would likely no longer be permitted as a condition of receiving federal funding. This is not to say that homeless students should be permitted to skip class or school just by virtue of being homeless, in violation of the state’s compulsory education law. Rather, care should be taken to do everything possible to keep homeless students in school, rather than push them away. We are awaiting amended state regulations in response to ESSA. These changes may further impact district responsibilities, and the associated policies. We will continue to monitor the situation and issue further Updates, if necessary. Additionally, under ESSA, note that there is a greater emphasis on the responsibilities of school districts to enroll and transport students to their school of origin or school of current location. Greater assistance to homeless students to get to school may help reduce absences.

The Board of Education recognizes that regular school attendance is a major component of academic success. Through implementation of this policy, the Board expects to minimize the number of unexcused absences, tardiness, and early departures (referred to in this policy as “ATEDs”), encourage full attendance by all students, maintain an adequate attendance recordkeeping system, identify patterns of student ATEDs and develop effective intervention strategies to improve school attendance. Notice To be successful in this endeavor, it is imperative that all members of the school community are aware of this policy, its purpose, procedures and the consequences of non-compliance. To ensure that students, parents, teachers and administrators are notified of and understand this policy, the following procedures shall be implemented. NOTE: Commissioner’s regulations require that parents/guardians receive a plain language summary of this policy at the beginning of the school year, and take other steps deemed necessary to promote understanding of the policy by students and parents. The other bullets below offer examples of additional steps that may be taken.


NYSSBA Sample Policy 5100 • A plain language summary of this attendance policy will be included in student

handbooks and will be reviewed with students at the start of the school year. • Parents will receive a plain language summary of this policy by mail at the start of the

school year. Parents will be asked to sign and return a statement indicating that they have read and understand the policy.

When a student is absent, tardy, or leaves early from class or school without excuse, designated staff member(s) will notify the student’s parent(s) by phone and mail of the specific ATED, remind them of the attendance policy, and review ATED intervention procedures with them.

A back-to-school event will be held at the beginning of each school year to emphasize that every day of attendance counts, explain this policy, and stress the parent’s responsibility for their ensuring their children’s attendance.

School newsletters and publications will include periodic reminders of the components of this policy.

NOTE: Commissioner’s regulations require that the district provide a copy of its attendance policy, and amendments, to faculty and staff, and that new staff receive a copy upon employment. Although not required, it is good practice to review the policy with faculty and staff at the beginning of each school year. The regulations further require that copies be made available to any community member upon request. The bullets below address these requirements. • The district will provide a copy of the attendance policy and any amendments thereto to

faculty and staff. New staff will receive a copy upon their employment. • All faculty and staff will meet at the beginning of each school year to review the

attendance policy to clarify individual roles in its implementation. • Copies of this policy will also be made available to any community member, upon

request. NOTE: The bullet below is intended to address educational neglect. • The district will share this policy with local Child Protective Services (CPS) to ensure a

common understanding of excused and unexcused ATED’s and to work toward identifying and addressing cases of educational neglect.

Excused and Unexcused Absences NOTE: The Commissioner’s regulations require that the school board determine which absences, tardiness and early dismissals will be excused and which will not be excused. The listing below may be modified to reflect your district’s practices. One way districts can improve retention of homeless students due to absences is to permit absence due to homelessness. In this way, any penalties that would accrue for unexcused absences would not be imposed for absences due to homelessness. It would be up to school administrators to determine the validity of this excuse, as they must do for any other type of excuse.


NYSSBA Sample Policy 5100 However, rather than including homelessness as a blanket excusal, we suggest explicitly including circumstances related to homelessness that could be approved by the building administrator. If the district does not include absences due to homelessness in its list of excused absences, then care must be taken throughout the rest of the policy to exempt homeless students from negative consequences of unexcused absences. Excused ATEDs are defined as absences, tardiness, and early departures from class or school due to personal illness, illness or death in the family, impassable roads or weather, religious observance, quarantine, required court appearances, attendance at health clinics, approved college visits, approved cooperative work programs, military obligations, or such other reasons as may be approved by the appropriate building administrator (including, but not limited to, absences due to circumstances related to homelessness). NOTE: If your district has a strong military presence among students and their families, the Board may wish to consider adding the following language to the paragraph above. The items in bold, including the number of days permitted, can be determined by the Board. “Students whose parent or legal guardian has been called for military deployment, is on leave from, or is returning from a combat zone or combat support may be excused an additional five [5] days, but work must be made up according to the rules applicable to other excused absences. Parents must notify the [Building Principal] no less than three [3] days before the intended absences and each case will be approved on a case by case basis by the [Building Principal].” All other ATEDs are considered unexcused absences. NOTE: Although not specifically required by federal law, homeless liaisons must ensure that homeless unaccompanied youth (i.e., a homeless child not in the physical custody of a parent or guardian) have opportunities to meet the state’s academic standards, and that all homeless children have a full and equal opportunity to succeed in school. Therefore, we suggest that the homeless liaison assist with providing or obtaining absence documentation. All ATEDs must be accounted for. It is the parent’s responsibility to notify the school office within 24 hours of the ATED and to provide a written excuse upon the student’s return to school. For homeless students, the homeless liaison will assist the student in providing or obtaining documentation if needed. General Procedures/Data Collection NOTE: Attendance must be recorded at least once daily for students in grades K-8. If students are dismissed from school grounds during a lunch period, then attendance must be recorded a second time upon the student’s scheduled return.

For students in grades 9-12, attendance must be recorded during each period of instruction, except that it is not necessary to record attendance during each class if the student does not change classrooms. Where a secondary student does not change classrooms, attendance must be recorded as indicated for students in K-8, i.e., once or twice. • Attendance will be taken during each class period.


NYSSBA Sample Policy 5100

• At the conclusion of each class period or school day, all attendance information shall be compiled and provided to the designated staff member(s) responsible for attendance.

• The nature of an ATED shall be coded on a student’s record. • Student ATED data shall be available to and should be reviewed by the designated school

personnel in an expeditious manner. • Where additional information is received that requires corrections to be made to a

student’s attendance records, such correction will be made immediately. Notice of such a change will be sent to appropriate school personnel subject to applicable

confidentiality rules. • Attendance data will be analyzed periodically to identify patterns or trends in student

absences. If patterns emerge, district resources will be targeted to understand and eliminate barriers to attendance.

• Where consistent with other school practices, teachers and staff shall detain students in the hallways who are absent from a class period without excuse and refer the students to the Building Principal.

• Continuous monitoring will be conducted to identify students who are absent, tardy, or leave class or school early. A student will be considered chronically absent if they miss ten percent or more of the school year. Satisfactory attendance is missing five percent or less of school over the course of the year. If a pattern of ATED’s for an individual student is identified a designated staff person(s) will follow-up in accordance with this policy.

Attendance Incentives The district will design and implement systems to acknowledge a student’s efforts to maintain or improve school attendance. For example: • Monthly lottery drawings to award prizes for perfect or improved attendance. Three

prizes will be awarded each month at each grade level. Names of students with perfect attendance will be placed in the drawing by grade and three names will be drawn for the award of prizes each month, subject to parental consent and applicable confidentiality rules.

• An attendance honor roll shall be maintained and published monthly identifying those students with perfect attendance as well as those students whose attendance has improved significantly, subject to parental consent and applicable confidentiality rules.

• At the building and classroom levels, Building Principals and teachers are encouraged to schedule special events (quizzes, game days, debates, etc.) for days of chronically high absenteeism, like Mondays and Fridays.

• At the classroom levels, teachers are encouraged to assign special responsibilities (distribute and collect materials, lead groups, assist the teacher, etc.) to students who may need extra motivation to come to school.

Consequences of Excessive ATEDs



A designated staff member(s) will contact the student’s parents and the student’s

guidance counselor in the event that a student’s record reveals excessive ATED’s, excused and/or unexcused. Excessive ATED’s is defined as: (insert number of consecutive absences, and/or total absences, or tardies). Such staff member(s) shall remind parents of the attendance policy, explain the ramifications of excessive ATEDs, stress the importance of class attendance and discuss appropriate intervention strategies to correct the situation. Students identified as chronically absent will be considered for a mentor program.

NOTE: Under ESSA, the State must develop a plan to ensure that homeless students do not face barriers to accessing extracurricular activities. While we do not yet know what New York State’s plan will be, we have suggested text below as measures the district can take to retain homeless students in school. Even where a homeless student’s absence is not directly due to their homelessness, it may be good practice to keep homeless students engaged in school, and not deny privileges.

Unexcused ATEDs may result in disciplinary action consistent with the district’s code of conduct. Those penalties may include, for example, detention or denial of the privilege of participating in or attending extracurricular events. However, absences related to homelessness shall not result in negative consequences where the district determines that it would be in the best interests of the student in retaining the student in school.

NOTE: The following paragraph is intended to put a mechanism in place for identifying educational neglect. If there is a particular staff member designated in the district for this purpose, or a particular process, please modify the paragraph accordingly. In addition, the designated staff member will contact local Child Protective Services (CPS) if they suspect that the child is being educationally neglected. The designated staff member will provide CPS with the information necessary to initiate a report. If other staff members suspect education neglect, they must follow the procedures outlined in Board policy and regulation 5460, Child Abuse in a Domestic Setting, and advise the [insert appropriate title, e.g.: district attendance monitor]. Attendance/Grade Policy The Board of Education recognizes an important relationship between class attendance and student performance. Consequently, each marking period a student’s final grade may be based on classroom participation as well as student performance on homework, tests, papers, projects, etc.

Students are expected to attend all scheduled classes. Consistent with the importance of classroom participation, unexcused ATEDs will affect a student’s class participation grade for the marking period. NOTE: The Board has the option of whether or not to adopt a minimum attendance requirement for course credit. If it does, the Board may also choose to distinguish between excused and unexcused ATEDs when counting ATEDs toward that minimum standard, as long as a student



with an excused ATED completes any assigned make-up work. Such requirements are usually applied only at the high school level. The one set forth below is illustrative and the Board may eliminate it or amend it as deems necessary. If the Board wants to adopt a minimum standard of attendance for course credit, it can designate the maximum number of ATEDs a student can accumulate and still receive course credit. The Board can also set forth specifically how tardiness and early departure add up for purposes of determining attendance for course credit.

At the high school level, any student with more than nine unexcused ATEDs for one-half year or 18 unexcused ATEDs for a full year will not receive credit for that course. However, students with properly excused ATEDs may make up the work for each ATED, and those ATEDs will not count toward the minimum attendance standard.

To ensure that parents and students are aware of the implications of this minimum attendance requirement, the teacher or other designated staff member(s) will advise the student and contact the parent(s) by telephone and mail at appropriate intervals prior to the student reaching nine or 18 unexcused ATEDs. In implementing the policy set forth above, students who are unable to attend school or a class on a given day due to their participation in a school-sponsored activity (i.e., music lessons, field trips), may arrange with their teachers to make up any work missed. This also applies to any student who is absent, tardy or leaves early from school or a class due to illness or any other excused reason.

All students with an excused ATED are expected upon their return to consult with their teachers regarding missed work.

Only those students with excused ATEDs will be given the opportunity to make up a test or other missed work and/or turn in a late assignment for inclusion in their final grade. Make up opportunities must be completed by a date specified by the student’s teacher for the class in question. Annual Review NOTE: The requirement for annual review is written as it is set forth in Commissioner’s regulations.

The Board shall annually review building-level student attendance records and, if such records show a decline in student attendance, the Board shall revise this comprehensive attendance policy and make any revisions to the plan it deems necessary to improve student attendance. NOTE: We have added appropriate cross-referenced policies and legal citations below. Cross ref: 4710, Grading Systems 5151, Homeless Children 5300, Code of Conduct 5460, Child Abuse in a Domestic Setting Ref: 42 USC §11432(g)(1)(I) (McKinney-Vento Homeless Assistance Act) Education Law §§1709; 3024; 3025; 3202; 3205-3213; 3225 8 NYCRR §§104.1; 175.6 Social Service Law §34-a Adoption date:



( ) Required ( ) Local (X) Notice

VIOLENT AND DISRUPTIVE INCIDENT REPORTING

NOTE: Section 100.2 (gg)(6) of Commissioner’s Regulations requires the Board to establish local procedures for reporting violent and disruptive incidents by each building or program under its jurisdiction. This policy is designed to satisfy that regulatory responsibility. The policy has been updated to reflect changes in guidance from SED regarding records retention.

The Board of Education is committed to promoting and maintaining the safety of all students, staff and visitors to the schools. Consistent with this commitment and in accordance with state law and regulation, the district shall submit an annual report to the Commissioner of Education regarding violent and disruptive incidents. In addition, the Board shall use this data to assess the safety of its schools and, where appropriate, identify and take steps to improve the safety and security of its students, staff and visitors. NOTE: The last sentence in the paragraph above is optional. Reporting Requirement NOTE: The regulations do not state who is responsible for preparing and submitting the report. The regulations state only that the report needs to be filed with the Commissioner on or before the basic educational data system (BEDS) reporting deadline or such other date determined by the Commissioner. The Board will want to work with the Superintendent and the district’s other administrators to identify who will be responsible for preparing the report and to develop an internal schedule for doing so. The sample policy, as drafted, states that Building Principals will prepare reports on a “regular” basis. The Board may wish to assign this responsibility to others and may wish to insert a more specific timeframe, such as monthly, bimonthly, or per semester. Each Building Principal shall be responsible for preparing on regular basis a report of all the violent and disruptive incidents that have occurred on school grounds, at a school function, or at a school-sponsored event and forwarding the report to the Superintendent of Schools. The Superintendent or designee shall be responsible for compiling the reports received from the Building Principals into the annual report and submitting the report to the Commissioner. The summary report shall contain all the information required by law and shall be filed with the Commissioner on or before a date set by the Commissioner. The Superintendent shall also present this summary report to the Board at its first meeting following the filing of the report with the Commissioner.

The district is responsible for assuring that copies of each VADIR report, both individual

and summary reports, are retained until the youngest person involved in a reported incident is 27 years old.



NOTE: If a school has been identified as “persistently dangerous” records may have to be retained permanently. SED recommends that the district contact the State Archives for advice. Confidentiality Any violent or disruptive incident report prepared in accordance with law shall be available for inspection by the State Education Department upon request. All names and other personally identifiable information included in any report shall be confidential and shall not be disclosed to any person for use by any person for purposes other than the reporting purposes in Education Law §2802, except as otherwise authorized by law. NOTE: The confidentiality requirement comes from section 100.2(gg)(7) of the Commissioner’s regulations. Ref: Education Law §2802 (Uniform Violent Incident Reporting System) 8 NYCRR 100.2 (gg) (Uniform Violent Incident Reporting System)

8 NYCRR 185.11 (Appendix I) (Records Retention and Disposition Schedule ED-1) Adoption date:

EASTPORT-SOUTH MANOR CENTRAL SCHOOL ... › cms › lib › NY02211677 › Centricity...2020/01/15...

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Transcript of EASTPORT-SOUTH MANOR CENTRAL SCHOOL ... › cms › lib › NY02211677 › Centricity...2020/01/15...