East Midlands Airport 2019 Aerodrome Manual · EMA Aerodrome Manual Table of Contents Uncontrolled...

East Midlands Airport

2019

Aerodrome Manual

Version 1.0

Not Valid after

31st December 2019

East Midlands International Airport Ltd has property rights in the information disclosed herein. The recipient, by accepting this document agrees that neither this document nor the information disclosed herein nor any part(s) thereof shall be produced in any manner whatsoever or transferred to other documents or media or used or disclosed to any third party for any purpose except as specifically authorised in writing by East Midlands Internal Airport Ltd. All rights reserved under copyright laws.

Department

Operations

Document Owner

Operations Director (Accountable Manager)

Document Administrator

Ops Development and Safety Manager

Address

Building 34

Ambassador Road East Midlands Airport

Castle Donington Derby

DE74 2SA

Email

[email protected]

Telephone

0871 919 9000

Website

https://www.eastmidlandsairport.com/ops

CAA File Reference

20190114 East Midlands Airport Aerodrome Manual 2019 v1.0

mailto:[email protected]

https://emea01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.eastmidlandsairport.com%2Fops&data=02%7C01%7Cian.freeman%40eastmidlandsairport.com%7C6f80899be5d24851cfdd08d53e1f2789%7Cc098827679784f2abd8f918a37a5c957%7C0%7C0%7C636483225910107808&sdata=BFwWg0xXCjRHTcs5yoJbus4Km3M1WhmIAfF4ls%2FBuA4%3D&reserved=0

EMA Aerodrome Manual Table of Contents

Uncontrolled when printed Page 1 of 4 2019, V1.0

TABLE OF CONTENTS

PART A GENERAL

SECTION 1 ADMINISTRATION AND CONTROL OF THE AERODROME MANUAL PAGE Para. 1 Introduction A1

2 Statement of Compliance A1 3 Operational Instructions A2 4 Definitions, Abbreviations and Bibliography A2 to A8

SECTION 2 SYSTEM OF AMENDMENT AND REVISION Para. 1 Authorised Personnel for Amendments and Revisions A9

2 Amendment and Revisions Records A9 to A17 3 Hand Written Amendments and Revisions A18 4 Annotation of Pages or Paragraphs A18 5 List of Effective Pages A19 to A22 6 Annotation of Changes A23 7 Temporary Revisions A23 8 Distribution A23

APPENDIX 1 DOCUMENTATION REVIEW FORM A24 to A25 SECTION 3 GENERAL INFORMATION

Para. 1 Purpose and Scope of the Aerodrome Manual A26 2 Legal Requirements for an Aerodrome Certificate A26 to A27 3 Conditions for use of the Aerodrome A27 4 Obligation of the Aerodrome Operator A27

APPENDIX 1 AERODROME CERTIFICATE A28 APPENDIX 2 AERODROME BOUNDARY A29

PART B AERODROME MANAGEMENT, QUALIFICATION & TRAINING SECTION 1 MANAGEMENT SYSTEM PAGE

Para. 1 Aerodrome Organisation and Responsibilities B1 to B3 2 Roles, Responsibilities and Safety Committees B4 to B33 3 Detention of Aircraft B34

SECTION 2 SAFETY MANAGEMENT SYSTEM Para. 1 Scope of the Safety Management System B35 to B36

2 Safety Policies and Objectives B36 to B39 3 Safety Responsibilities of Key Personnel B40 4 Document Control B40 to B41 5 Safety Risk Management Process B41 to B46 6 Monitoring Procedures and Risk Mitigation Measures B46 to B48 7 Safety Performance Monitoring B48 to B49 8 Emergency Response Planning B49 9 Safety Reporting and Investigation B49 to B51 10 Management of Change B51 to B56 11 Safety Promotion B56 to B57 12 Safety Management System Outputs B57 to B59 13 Compliance Monitoring B59 to B60 14 Aeronautical Data Quality B60

APPENDIX 1 PRELIMINARY HAZARD IDENTIFICATION CHECKLIST B61



SECTION 3 PROCEDURES FOR REPORTING TO THE COMPETENT AUTHORITY Para. 1 Definitions B62

2 Reporting Procedures B62 3 Preservation of Evidence B62 4 Substance Misuse B62 to B63 5 Compliance with Safety Directives B63 6 Reaction to Safety Problems B63 7 Handling of Safety Recommendations B63 8 Recording Aircraft Movements B63

SECTION 4 AERODROME PERSONNEL QUALIFICATIONS & PROCEDURES Para. 1 Training Programme B64

2 Training and Checking Procedures B64 to B65 3 Remedial Action B65 4 Retention of Documentation B66 5 Proficiency Check Programme B66

PART C PARTICULARS OF THE AERODROME SITE

SECTION 1 DESCRIPTION OF THE AERODROME SITE PAGE Para. 1 The Aerodrome and Surrounding Area C1

2 The Aerodrome; Layout and Facilities C1 3 Facilities Outside of the Aerodrome Boundary C1 4 Physical Characteristics C1 to C4 5 Permitted Operations C5

APPENDIX 1 LOCATION OF AERODROME/DISTANCE FROM NEAREST TOWN C6 APPENDIX 2 EMA LAND OWNERSHIP (EASA) C7 APPENDIX 3 FACILITIES, VISUAL & NON-VISUAL AIDS AND WINDSOCKS C8 APPENDIX 4 LAYOUT OF RUNWAY, TAXIWAYS AND APRONS C9 APPENDIX 5 PHYSICAL CHARACTERISTICS OF THE RUNWAY ENVIRONMENT C10 APPENDIX 6 LOCATION OF OFF-SITE FACILITIES C11 to C17 APPENDIX 7 OPERATIONAL AREA AND 3RD PARTY MANAGED AREA C18

PART D PARTICULARS OF THE AERODROME REQUIRED TO BE REPORTED

TO THE AERONAUTICAL INFORMATION SERVICE

SECTION 1 AERONAUTICAL INFORMATION SERVICES PAGE Para. 1 Aerodrome Name D1

2 Aerodrome Address D1 3 Aerodrome Reference Point (ARP) D1 4 Aerodrome Elevation and Geoid Undulation D1 5 Threshold Elevation and Geoid Undulation D1 to D2 6 Aerodrome Reference Temperature D2 7 Aerodrome Beacon D2 8 Aerodrome Operator D2

SECTION 2 AERODROME DIMENSIONS AND REALTED INFORMATION Para. 1 Runway D3

2 Runway Strip; Safety Areas; Taxiways and Aprons D4 to D5 3 Visual Aids for Approach Procedures D6 to D9 4 Location and Frequency of VOR Aerodrome Checkpoints D9 5 Standard Taxiway Routes D9 6 Geographical Co-ordinates D9 to D11 7 Obstacles D11 8 Pavements D12 9 Altimeter Check Locations D12



10 Declared Distances D12 11 Removal of Disabled Aircraft D12 12 Provisions of Rescue and Fire Fighting Services D12 13 Exemptions or Derogations D13 to D15

APPENDIX 1 Runway 09-27 Declared Distances D16 APPENDIX 2 Declared Distances Runway 09 (Inc. Intersection Departure) D17 to D18 APPENDIX 3 Declared Distances Runway 27 (Inc. Intersection Departure) D19 to D20 APPENDIX 4 Runway Intersection Declared Distances D21 APPENDIX 5 RFFS Vehicle / Extinguishing Agents Detail D22

PART E OPERATIONAL PROCEDURES, EQUIPMENT & SAFETY MEASURES

SECTION 1 AERODROME REPORTING Para. 1 Reporting Changes to Aerodrome Information E1

2 Aeronautical Data Quality E1 3 Operational Procedures E2

SECTION 2 Para. 1 Co-ordination with the Security Agencies E3

2 Control of Entry into the Movement Area E3 to E4 3 Operational Procedures E4

SECTION 3 MOVEMENT AREA INSPECTIONS AND REPORTING Para. 1 Communication with Air Traffic Control E5

2 Check-Lists and Record Keeping E5 3 Inspection Schedule and Reporting E5 to E6 4 Operational Procedures E6

SECTION 4 PROCEDURES RELATING TO VISUAL AND NON-VISUAL AIDS Para. 1 Check-Lists and Record Keeping E7

2 Inspection Schedules and Reporting E7 3 Maintenance and Trouble Shooting E8 4 Maintenance of the Movement Area E8 5 Operational Procedures E8

SECTION 5 PROCEDURES FOR AERODROME WORKS Para. 1 Co-ordinating and Conducting Work E9

2 Communication with ATC E9 3 Operational Procedures E9

SECTION 6 PROCEDURES FOR APRON MANAGEMENT Para. 1 Air Traffic Services and Apron Management E11

2 Allocation of Aircraft Parking E11 3 Start and Push-Back Procedures E11 4 Marshalling and Follow-Me Procedures E11 5 Operational Procedures E11

SECTION 7 APRON SAFETY MANAGEMENT Para. 1 Protection from Jet Blast E13

2 Aircraft Refuelling Operations E13 3 Apron Cleaning and Sweeping E13 4 Safety Procedures for Personnel E13 5 Operational Procedures E13

SECTION 8 CONTROL OF VEHICLES AND HAZARDS Para. 1 Control of Vehicles E15

2 Wildlife Hazard Management E15 3 Obstacle Control and Monitoring E15 4 Hazards Relating to Human Activities and Land Use E16 5 Inspection Management E16



SECTION 9 AERODROME EMERGENCY PLAN Para. 1 Aerodrome Emergency Planning – Policy Statement E17

2 Dealing with Emergencies E17 3 Aerodrome Facilities and Equipment E17 4 Testing of Emergency Plans E17 to E18

SECTION 10 RESCUE AND FIRE FIGHTING Para. 1 Policy Statement E19

2 RFFS Provision E19 3 Operational Procedures E19

SECTION 11 DISABLED AIRCRAFT REMOVAL PLAN Para. 1 Policy Statement & Operational Procedure E21

SECTION 12 STORAGE AND HANDLING OF FUEL AND DANGEROUS GOODS Para. 1 Policy Statement E23

2 Aviation Fuel Quality and Audits E23 SECTION 13 OPERATIONAL PROCEDURES

Para. 1 Low Visibility Operations E25 2 Winter Operations E25 3 Snow Removal Plan E25 4 Operations in Adverse Weather Conditions E25 5 Night Operations E26 6 Protection of Navigational Aids E26 7 Operation of Aircraft of Higher Code Category E26 8 Measures for the Prevention of Fire E26 9 Reduced Declared Distances E27 10 Integration of Aviation Activities E27 11 Detention of Aircraft E27 12 Persons of Reduced Mobility E27 13 High Profile Visitors E27

SECTION 14 AIRSIDE OPERATIONAL INSTRUCTIONS Index of Airside Operational Instructions 01 to 11 E29 Index of Airside Operational Instructions 12 to 26 E30

PART A – INTRODUCTION

1 Introduction

2 Organisation and Coordination

3 Emergency Planning Committees

4 Emergency Categories

5 Emergency Management

6 Plan

n

PART A – GENERAL

SECTION 1 ADMINISTRATION AND CONTROL OF THE AERODROME MANUAL

SECTION 2 SYSTEM OF AMENDMENT AND REVISION

SECTION 3 GENERAL INFORMATION

EMA Aerodrome Manual

Version 1.0; 2019

EMA Aerodrome Manual Part A; Section 1

Uncontrolled when printed Page A1 of 29 2019, V1.0

SECTION 1 - ADMINISTRATION AND CONTROL OF THE AERODROME MANUAL 1. Introduction 1.1 The EMA Aerodrome Manual is compiled in accordance with the required EASA

Implementing Rules and Acceptable Means of Compliance. In order to avoid duplication, this manual will provide a cross-reference to information contained in other EMA, Manchester Airports Group (MAG) and other approved documentation. These documents are listed in this section at Paragraph 4.3 ‘Bibliography’. Any errors identified in the manual should be notified to the Airport via [email protected]

1.2 Format

The Aerodrome Manual is arranged in five parts. These are as follows: Part A General Part B Aerodrome Management, Qualification and Training Part C Particulars of the Aerodrome Site Part D Particulars of the Aerodrome required to be reported to the Aeronautical

Information Services Part E Operational Procedures, Equipment and Safety Measures

2 Statement of Compliance 2.1 The East Midlands Airport Aerodrome Manual clearly and concisely describes the systematic

approach to the operation of the aerodrome, demonstrating our commitment to managing the aerodrome safely and effectively. This document complies with the requirements of Article 211 of the Air Navigation Order 2009, European Commission Regulation (EC) No 216/2008 and (EU) No 139/2014 (aerodrome design and regulation) and terms of the aerodrome certification process therein. Contained within this manual are technical and operational requirements, operational management and maintenance details together with management system documentation in compliance with (EC) No 216/2008; (EU) No 139/2014 Part-ADR.OR and Part ADR.OPS and as required by the Air Navigation Order 2009 Article 211 and Schedule 12. The Aerodrome Manual is distributed to all relevant departments and third parties that have a role in the safe operation of the aerodrome. Whilst accountability starts at the top of any organisation it is essential that all individuals understand their own responsibilities and accountabilities as defined within this manual.

Phillip Morris Accountable Manager 11th Jan 2019 East Midlands Airport




3. Operational Instructions 3.1 The East Midlands Airport Aerodrome Manual contains the operational instructions which

must be observed at all times by persons operating on the aerodrome. These procedures are compiled in compliance with the relevant ICAO, EASA and CAA regulations.

The operational procedures are contained in Part E and the associated Airside Operational Instructions (AOI’s). The process for distributing the Aerodrome Manual is detailed in Part A, Section 2; Paragraph 8.

Phillip Morris Accountable Manager 14th Jan 2019 East Midlands Airport

4 Definitions, Abbreviations and Bibliography 4.1 Definitions Aerodrome

A defined area (including any buildings, installations and equipment) on land or water or on a fixed offshore or floating structure intended to be used wholly or in part for the arrival, departure and surface movement of aircraft.

Aerodrome elevation

The elevation of the highest point of the landing area.

Aerodrome Reference Point

The aerodrome reference point is the designated geographical location of the aerodrome.

Aircraft Stand

A designated area on an apron intended to be used for parking an aircraft

Aircraft Stand Taxilane

A portion of an apron designated as a taxiway and intended to provide access to aircraft stands only.

Apron

A defined area intended to accommodate aircraft for purposes of loading or unloading passengers, mail or cargo, fuelling, parking or maintenance.

Apron Taxiway

A portion of a taxiway system located on an apron and intended to provide a through taxi-route across the apron.



Category 1 (CAT 1) Operation

A precision Instrument Approach and Landing with a Decisions Height not lower than 200 feet and with either a visibility not less than 800m, or runway visual range (IRVR) not less than 550m.

Category ll (CAT ll) Operation

A precision Instrument Approach and landing with a Decision Height lower than 200ft but not lower than 100ft, and a runway visual range not less than 300m.

Category lllA (CAT lllA) Operation

A precision Instrument Approach and landing with either a Decision Height lower than 100ft, or with no decision height and a runway visual range not less than 175m.

Category lllB (CAT lllB) Operation

A precision Instrument Approach and landing with either a decision height lower than 50ft, or with no decision height and a runway visual range less than 175m but not less than 50m.

Certification Specifications

Technical standards adopted by EASA indicating means to show compliance with Regulation (EC) No 216/2008 and its Implementing Rules and which can be used by an organisation for the purpose of certification.

Clearway

An area at the end of take-off run available and under the control of the aerodrome licensee, selected or prepared as a suitable area over which an aircraft may make a portion of its initial climb to a specified height.

Displaced Threshold

A threshold not located at the extremity of a runway.

Frangibility

The ability of an object to retain its structural integrity and stiffness u to a specified maximum load but when subject to a load greater than specified or struck by an aircraft will break, distort or yield in a manner designed to present minimum hazard to an aircraft.

Graded Area

That part of the runway strip cleared of all obstacles, except for specified items and graded to reduce the risk of damage to an aircraft running off the runway.

Instrument Approach Runway

A runway intended for the operation of aircraft using non-visual aids providing at least directional guidance in azimuth adequate for a straight-in approach.



Manoeuvring Area

That part of an aerodrome to be used for the take-off, landing and taxiing of aircraft, excluding the apron.

Movement Area

That part of an aerodrome to be used for the take-off, landing and taxiing of aircraft, consisting of the manoeuvring area and aprons.

Non-Instrument Runway

Intended for the operation of aircraft using visual approach procedures.

Obstacle

All fixed (whether temporary or permanent) and mobile objects, or parts thereof, that: - are located on an area intended for the surface movement of

aircraft ;or - extend above a defined surface intended to protect aircraft in flight; or - stand outside those defined surfaces and that have been assessed as

being a hazard to air navigation.

Obstacle Free Zone

A volume of airspace extending upwards and outwards from an inner portion of the strip to specified upper limits which is kept clear of all obstructions except for minor specified items.

Precision Approach Runway

A runway intended for the operation of aircraft using visual and non-visual aids providing guidance in both pitch and azimuth adequate for a straight-in approach. See Category I, II and III Operations.

Runway

A defined rectangular area on a land aerodrome prepared for the landing and take-off run of aircraft along its length.

Runway End Safety Area (RESA)

An area symmetrical about the extended runway centreline and adjacent to the end of the strip primarily intended to reduce the risk of damage to an aeroplane undershooting or overrunning the runway.

Runway–Holding Position

A designated position intended to protect a runway, an obstacle limitation surface or an ILS/sensitive area at which taxiing aircraft and vehicles should stop and hold, unless otherwise authorised by ATC.

Runway Strip

A defined area including the runway and stopway, intended:

- To reduce the risk of damage to aircraft running off the runway; - To protect aircraft flying over it during take-off or landing

operations.



Shoulder

An area adjacent to the edge of a paved surface so prepared as to provide a transition between the pavement and the adjacent surface.

Stopway

A defined rectangular area at the end of the take-off run available, prepared and designated as suitable area in which an aircraft can be stopped in the case of an abandoned take-off.

Taxiway Strip

An area including a taxiway intended to protect an aircraft operating on the taxiway and to reduce the risk of damage to an aircraft accidentally running off the taxiway.

Taxiway

A defined path, usually paved, on a land aerodrome established for the taxiing of aircraft and intended to provide a link between one part of the aerodrome and another, including: - Aircraft Stand Taxi lane; - Apron Taxiway; - Rapid Exit Taxiway.

Taxiway Holding Position

A designated position intended for traffic control at which taxiing aircraft and vehicles may be required to hold until further cleared to proceed when so instructed by ATC.

Taxiway Intersection

A junction of two more taxiways.

Threshold

The beginning of that portion of the runway usable for landing.

So far as is reasonably practicable

The degree of risk in a particular job or workplace needs to be balanced against the time, trouble, cost and physical difficulty



4.2 Abbreviations AATSD Aerodrome and Air Traffic Standards Division ADM Airport Duty Manager AGL Airfield Ground Lighting AIP Aeronautical Information Publication AIS Aeronautical Information Service ALTMOC Alternative Means of Compliance AM Aerodrome Manual AMC Acceptable Means of Compliance AMD Asset Management Director ANO Air Navigation Order 2009 ANS Air Navigation Services AOI Airside Operational Instruction AOS Airfield Operations Supervisor ASB Airside Safety Bulletin ASC Airfield Safety Committee ASDA Accelerate-Stop Distance Available ASE Airport Safety Executive ASP Airport Security Programme ATC Air Traffic Control ATE Air Traffic Engineering ATM Airfield Technical Manager ATSM Air Traffic Services Manager CAA Civil Aviation Authority CAP Civil Aviation Publication CCTV Closed Circuit TV CP Critical Part CR(O) Control Room (Officer) CB Certification Basis CS Certification Specifications CSSD Customer Services and Security Director DAAD Deviation and Action Document DFC Divisional Financial Controller DoCPL Declaration of Compliance DoC Declaration of Competence EASA European Aviation Safety Agency EMA East Midlands Airport EPO Emergency Planning Officer ESRVP Emergency Services Rendezvous Point ETA Estimated Time of Arrival ETD Estimated Time of Departure FSM Fire Service Manager FS Facilities Supervisor FE Facilities Engineer FOD Foreign Object Debris GM Guidance Material GRM Group Risk Manager HCBR Head of Compliance & Business Resilience



HFAO Head of Fire & Airfield Operations HOS Head of Security H&S Health and Safety H&SBP Health and Safety Business Partner HR Human Resources ICAO International Civil Aviation Organization ILS Instrument landing system, navigation aid LDA Landing Distance Available LVP Low Visibility Procedure MA Maintenance Area MAG Manchester Airports Group MAN Manchester Airport MATS Manual of Air Traffic Services MD Managing Director EMA MS Maintenance Supervisor MTM Motor Transport and Fuel Manager NASC National Aviation Security Committee NASP National Aviation Security Programme NOTAM Notice to Airmen OAN Operational Advice Notice OB Operations Basis OCPO On call press officer OD Operations Director ODSM Ops Development & Safety Manager PRM Passengers with Reduced Mobility PSTL Passenger Services Team Leader RFFS Rescue and Firefighting Services RFFS-SM RFFS Station Manager RTF Radio Telephone RVR Runway Visual Range SAD Safety Assurance Document SARG Safety and Airspace Regulation Group (CAA) SDM Security Duty Manager SI Supplementary Instruction SMS Safety Management System SNOTAM Notice to airmen concerning snow & Ice conditions SRA Surveillance Radar Approach SRB Safety Review Board STL Security Team Leader STN Stansted Airport TE Terminal Engineers TES Terminal Engineering Supervisor TMT Terminal Maintenance Technician TODA Take-Off Distance Available TORA Take Off Run Available



4.3 Bibliography EASA Commission Regulation (EC) No 216/2008 EASA Commission Regulation (EU) No 139/2014 EASA Annex to ED Decision 2014/012/R – AMC & GM to Authority, Organisation

and Operations Requirements for Aerodromes EASA Annex to ED Decision 2014/013/R – CS & GM for Aerodrome Design CAP 32 United Kingdom Aeronautical Information Publication CAP 232 Aerodrome Survey Requirements CAP 382 Mandatory Occurrence Reporting Scheme CAP 393 Air Navigation Order 2009 and the Regulations CAP 493 Manual of Air Traffic Services Part 1 CAP 637 Visual Aids Handbook CAP 642 Airside Safety Management CAP 670 Air Traffic Services Safety Requirements CAP 683 Assessment of Runway Surface Friction Characteristics CAP 699 Standards for Competence in Rescue and Firefighting Services at UK

Licensed Aerodromes CAP 700 Operational Safety Competence CAP 726 Guidance for Developing and Auditing a Formal Safety Management System CAP 728 The Management of Safety CAP 738 Safeguarding of Aerodromes CAP 748 Aircraft Fuelling and Fuel Installation Management CAP 760 Guidance on the Conduct of Hazard Identification, Risk Assessment, and the

Production of Safety Cases CAP 764 CAA Policy and guidelines on Wind Turbines CAP 772 Birdstrike Risk Management for Aerodromes CAP 781 Runway Rehabilitation CAP 790 Requirement for an Airside Driving Permit (ADP) Scheme CAP 791 Procedures for Changes to Aerodrome Infrastructure ICAO 9157 Aerodrome Design Manual (Parts 1 to 5) ICAO 9774 Manual on the Certification of Aerodromes ICAO 9870 Manual on the Prevention of Runway Incursions ICAO 9859 Safety Management Manual ICAO Airport Services Manual Part 5 – Removal of Disabled Aircraft ICAO Airport Services Manual Part 7 – Airport Emergency Planning ICAO Annex 13 – Aircraft Accident and Incident Investigation ICAO Annex 14, Volume 1 – Aerodrome Design and Operations CCA Civil Contingencies Act 2004 and related non-statutory guidance HSG 65 Successful Health and Safety Management HSG 209 Aircraft Turnaround EMA Environmental Policy EMA MATS Part 2 EMA Operational Advice Notices EMA Safety Assurance Documentation EMA Management of Contractors Policy EMA RFFS Standard Operating Procedures EMA Airfield Operations Standard Operating Procedures EMA ANS Manual MAG Health and Safety Policy



2. SYSTEM OF AMENDMENT AND REVISION 1. Authorised Personnel for the Issuance and Insertion of the Amendments and Revisions

The authorized person for the issuance and insertion of amendments and revisions to the Aerodrome Manual is the Ops Development and Safety Manager.

2. Amendment and Revision Records 2.1 Process

Should any changes to the manual be required, the documentation review form at Appendix 1 should be completed and sent to the Ops Development and Safety Manager via [email protected] Interim and permanent changes to the Aerodrome Manual are promulgated via Supplementary Instructions (SI’s); The SI will include details of the change together with text location within the manual. A list of the latest amendments to the manual can be located at paragraph 2.2 below. A full review of the manual will take place annually. Recipients will be advised of an update as per the above paragraph. Upon receipt of a notification that the document has been updated, the recipient must ensure that any hard copies which are held are updated. They must also send an e-mail to [email protected] to confirm that they have received this notification. The EMA website (www.eastmidlandsairport.com/ops) will always carry the current version. The manual holder is responsible for noting and acting on any amendments.

2.2 Amendments and Revisions

Date / Version

Part Section Page Para. Amendment / Revision

1st June 2013 V1.0

All – new issue

Complete revision of documentation textual data and format.



http://www.eastmidlandsairport.com/ops



Date / Version

Part Section Page Para. / App’x

Amendment / Revision

1st January 2014 V1.0

A 1 4-5 1.4.2 Additional abbreviations added 8 2.4.1 Addition of ‘Text highlighted in yellow’ B 1 1 1.1.1 Departmental structure updated 1.1.2 Operations dept. structure updated 4 1.2.3 Amendment to HoO& HoCS accountabilities 5 1.2.3 HoE job title added 6 1.2.4 SAFO-AOM responsibilities added 10 1.2.5 Addition of ADM responsible to SAFO 12 1.2.7 ATM change of accountability to HoE 2 14 2.2.6 Addition of AOI 10 ‘Safety Audits’ 19 2.3 Key safety personnel added 22 2.3.7 MAG OSRG ToR added 39 2.6.3 Birdstrike severity ratings amended C 1 2 1.4 J taxiway dimensions amended 3 1.9 Addition of AOI 18 ‘RFFS Procedures’ 7 App’x 4 OS location maps added D 2 4 2.5.2 J taxiway dimensions amended 5 2.6 Apron dimensions added 5 2.7 Apron surface types added 8 3.11.6 Amendment/addition to west apron stands 9 6.1 Threshold survey points added 9 6.2 Taxiway centreline survey points added 10 6.3 Aircraft stands survey points added 21 11 Addition of AOI 19 Disabled aircraft removal 21 12.1.1 RFFS amended categories added 21 12.3 Licence variations reference added 23 13 ATC Management system added 24 14 ATC Comm’s & Navaids added E 1 1 1.2 Addition of AOI 22 Winter Ops & Snow Plan

and AOI 23 Inclement weather procedures 1 2.2 Addition of AOI 01 Security 1 3.2 Addition of AOI 02 Movement area 2 4.2 Addition of AOI 03 Nav-Aid & AGL 2 6.2 Addition of AOI 02 Movement area 2 7.2 Addition of AOI 04 Aerodrome Works 3 8.2 Addition of AOI 05 Apron Management &

AOI 06 Ground movement of LCA 3 9.2 Addition of AOI07 Airside Safety, AOI08

Pass Man & AOI09 Incid’nt & Investig’tn 3 10.2 Addition of AOI 13 M&R permits 5 16.2 Addition of AOI 07 Airside Safety 6 23.2 Addition of AOI 07 Airside Safety 2 8 AOI 05 – Drinking water added 8 Addition of AOI 13 M&R permits



Date / Version



2016; V1.0

A 1 1 1 EASA ref added 2 Revised & dated Statement of Compliance 2 3 Revised & dated Operational Instructions 2-5 4.1 Revised definitions 5-7 4.2 Revised abbreviations 7 4.3 Revised bibliography 2 11-12 2.2 V2.0 revision added 12 3 Interim change process added 12 4 Addition of ‘paragraphs’ to text 13-15 5 Full listing of effective pages added 16 6 Changes highlighted in yellow added 17-18 Appx 1 ‘Document Review Form’ amended 3 19 1 EASA Certification process added 2 Legal requirements amended 20 3 ‘Licence’ amended to ‘Certificate’ 4 Inclusion of EU Regulations reference 22 Appx 1 Copy of Aerodrome Certificate added 23 Appx 2 Revised Operational Area plan added B 1 1 1 Organisation organograms revised 2 1.3 Customer Services structure revised 1.4 Engineering structure revised 3 1.5 Dep level subordination reporting revised 4 2.2 Key safety post holders revised

Date / Version



1st May 2015 V1.0

A 1 1 1.1 Statement of Compliance added 3-5 1.4.2 Abbreviations updated 6 2.1.1 Ops Planning & Compliance team added 6 2.2.1 Interim changes updated, New email address

added 7 2.2.5 Text update relating to compliance B 1 1 1.1.1 EMA SLT Organogram updated 1 1.1.2 Ops & Customer Service structures updated 2-17 1.2 New text added 22 2.3.2 Committee organogram updated 34 2.4.4 New text added 41 2.6.3 Runway excursions added to KPI’s 43 2.7.5 Ops Planning & Compliance Dept added 43 2.7.6 AOI refs amended 44 2.10.2 SMS Development Officer added C D E 1 3 9.1 Just safety culture added to policy 7 26 PRM added



Date / Version



2016; V1.0

B 1 4 2.3 Deputising for absence 5 2.4 Out of Hours responsibilities added 2.5 Exceptional Circumstances added 5-17 2.6-2.7 Safety Accountabilities revised 18 2.11 Ops Safety Man amended responsibilities 19 2.12 Safety Man/Committee structures revised 23-30 2.14 Safety Committees ToR revised 31 3 ‘Detention of Aircraft’ added 2 32 1 Additions to ‘Scope’ 33-34 2 ‘Airside Safety Policy’ revised & dated 36 3 Key Personnel Safety responsibilities added 38 5 Ops Director - job title change 44-46 8 Safety Reporting - amended 47 10 Development Change - revised 48-49 11 Safety Promotion - revised 49-51 12 SMS Outputs-new detail included 52 14 Aeronautical Data Quality - added 53 Appx 1 PHI Checklist - revised 3 54-55 1– 7 Reporting to Competent Authority - added 55 8 Recording of Aircraft Movements - revised 4 56-58 1-5 Personnel Qualifications & Proced’s-added C 1 1 2 Aero. Ref Point added Ref to scalable 1:2500 added 4 Runway physical characteristics added 3 4.3 Apron elevations added 4.4 Visual Aids/Windsocks added 4 4.6 Obstacles – added 5 Special VFR Procedures added D 1 1 3 Aerodrome Reference Point added 2 3 1.1 Runway ‘Type’ added 1.5 Obstacle Free Zone added 4 2.2 Taxiways – detail revised 2.3 Stands 200-203 ref. added 6 3.11 Signals,Signs & Markings-EASA Ref added E 1 1 1.2 Further Aerodrome Reporting Info added 1.3 Notifying to Competent Authority added 2 Aeronautical Data Quality added 2 3-4 1-2 Entire Section reviewed / revised 3 5-6 1-3 Entire Section reviewed / revised 4 7-8 1-5 Entire Section reviewed / revised 5 9-10 1-2 Entire Section reviewed / revised 6 11-12 1-4 Entire Section reviewed / revised 7 13 1 New Section Title



Date / Version



2016; V1.0

E 7 13 3 Jet Blast Protection & Apron Clean added 8 15 New Section Title 15 3.2/3.3 New OLS Ref & Notify Process added 16 4 Human Activities & Land Usage added 5 Inspection Management added 9 17 1-4 Entire Section reviewed / revised 10 19 2 RFFS Provision added 12 23 1.2 Allocation of DG stands - added 2 Aviation Fuel Quality & Audits - added 13 25 New Section Title 1.2 Surface Movement Control added 26 7 Higher Code Aircraft - detail added 27 9 Reduced Declared Distances - detail added

Date / Version



2017; V1.0

A 1 1 2.1 Statement of compliance updated 2 3 Operational Instructions statement updated 7 4.1 ODSM & SWCO added 8 HSG 209 added 2 13 2.2 2017 revision 14 4 OAN promulgation of changes added 18 6 As above B 1 1 1.1 New Senior Leadership team structure 1.2 New Operations departmental structure 1.3 New Customer Services dept. structure 2 1.4 New Asset Mngmnt structure 1.5 New External Affairs structure 3 1.6 New Ops reporting structure 4 1.6 (ii) New Customer Service reporting structure 1.6 (iii) New Asset Mngmnt reporting structure 5 2.2 Safety post holders updated 2.3 Deputising for absence updated 7 2.8.2 Safety Manager-job title updated 10 2.10.2 Change to post holder 15 2.10.7 Post vacant 16 2.10.8 Change to job title 17 2.10.9 Change to job title 19 2.10.11 Change to post holder 20 2.10.12 Change to post holders



Date / Version



2017; V1.0

B 1 21 2.10.13 Change to post holder / job title 23 2.12.13 MAG Safety Committee organogram 2.12.14 EMA Safety Committee organogram 25 2.13.2 Group Aviation Ops Board - ToR 27 2.14.1 EMA Safety Review Board 28 2.14.3 EMA Airfield Safety Committee 2 37 2.1 EMA Airside Safety Policy 38 2.2 MAG Health & Safety Policy 39 4.2 Storage / Retention of records 54 10.8 Job title change 3 55 11.1 POA detail added 62 5.2 EMA SRB & MAG GAOB added 6.1 EMA SRB added 4 63 2.2 Training programme detail added 65 4.1 Document storage C 1 1 4.1 Runway width updated D 2 3 1.4 Change to runway surface 17 App’x 1 Revised runway width 23 App’x 5 RFFS Fire vehicles - details revised E 14 29 AOI ownership updated 30 As above



Date / Version



2018 v1.0

A 1 A1 1.1 e-mail address change A 1 A1, 2 2.1, 3.1 Signature date update A 1 A6,7,8 4.2 Abbreviations table update A 2 A9 1 Job title change A 2 A9 2.1 Job title and email address change and

website link update A 2 A18 3 Amendment process changes and website

address update A 2 A23 8.1 Aerodrome manual digital version file

location update A 2 A23 8.2 Aerodrome manual website link update A 2 A26 1.1 (b) Aerodrome manual website link for third

parties B 1 B1 1.1 Airport Leadership Structure chart update B 1 B1 1.2 Operations Structure chart update B 1 B1 1.3 Customer services Structure chart update B 1 B3 1.6 i Operations Structure chart Update B 1 B5 2.2 Job role name change B 1 B 8,9 2.9- 2.11 Compliance manager function update B 1 B10 2.12 Wording amendment within job role B 1 B11 2.13.1 Job role update for EASA B 1 B12 2.13.2 Job role up B 1 B13 2.13.3 Job Role update for EASA B 1 B14 2.13.4 Job Role update B 1 B15 2.13.5 Job role update B 1 B16 2.13.6 Job role update for EASA B 1 B17 2.13.7 Job role update B 1 B18 2.13.8 Job role title update B 1 B19 2.13.9 Job title reference update B 1 B20 2.13.10 Job role update B 1 B22 2.13.12 Job role update and name change B 1 B23 2.13.13 Name changes on the role B 1 B24 2.13.14 Role title name reference changes and job

role update B 1 B25 2.13.15 Role reference change B 1 B26 2.14 Role title name reference change B 1 B31 2.17.1 Safety board review terms of reference

B 1 B32 2.17.2 Airfield safety committee terms of reference update

B 1 B33 2.17.3 Health and Safety committee terms of reference update

B 1 B34 2.17.4 Emergency Planning committee terms of reference update

B 1 B35 2.17.5 Pilots Liaison Group terms of reference update



Date / Version



B 1 B38 3 ANO reference date change and Paragraph reference changes.

B 2 B44 3 Safety Responsibilities of key personnel role and responsibilities update

B 2 B45 4.3 Document control update B 2 B46 5.1 Operational safety risks and risk register

location update B 2 B48 5.3 SAD’s to the Safety Review Board reference

update B 2 B51 6.1 Ops safety risk register reference update 2018 V1.0

B 2 B53 B53

7.2 7.3

Safety performance added information

B 2 B53 7.4 Updated information to the third tier CAA Audits

B 2 B54 8.2 Incident Reporting process updates B 2 B54 8.2.1 MOR Reporting updates B 2 B54

B55 8.2.2 Airside Accident and Safety occurrence

reporting updates B 2 B61 11.3 Amendment to wording in paragraph two B 2 B60 12.2 v Addition to the emergency planning

committee wording B 3 B67 1 Definition updates

B 4 B70 1.2 Explanation of passport operating airside for operational personnel

B 4 B70 2.2 Updated explanations of the training program – General paragraph

B 4 B71 2.2.1 Update to training documentation and programs in departments plus document owners

B 4 B72 5.1 Update regarding the operational training audits

B 4 B72 5.3 Added paragraph explaining proficiency checks

C 1 C1 4.1 Runway construction material update C 1 C2 4.2 Romeo Taxiway up to Code C aircraft C 1 C3 4.2 Taxiway code update C 1 C4 4.8 Overload operations update C 1 C9 App’x 4 Map update D 2 D3 1.1 Dimensions update to table D 2 D3 1.4 Runway construction material update D 2 D4 2.2 Mike and Romeo Code C taxiway update D 2 D20 App’x 1 Table update D 2 D23 App’x 5 Vehicle equipment update for Vehicle R3



2.3 The following revised format lists the sections which have been amended during the last 12 months:

Date of Amendment

Part Section

January 2019

A 1, 2 & 3

B 1, 2, 3 & 4

C 1

D 2

E 2, 3, 8, 9, 10, 13 & 14

Date / Version



E 3 E6 3.3 Job title name change

E 3 E6 3.5 Department name Change

E 3 E6 3.6 Date period change E 6 E11 5 AOI 27 amendment reference E 7 E13 5 AOI 27 amendment reference

E 8 E16 4.1 AOI 27 amendment reference

E 10 E19 2.1 Paragraph Amendment referencing to the control room

E 13 E27 13.1 Policy statement description amendment E 14 E29

E30 Sect.14 Table amendment to document owner in

several areas on the table.



3. Hand Written Amendments and Revisions (Version Control) 3.1 Hand written amendments and revisions to the manual are not permitted. The current and up

to date version of the manual will be located on the East Midlands Airport website, at https://www.eastmidlandsairport.com/ops

3.2 When, in the interest of safety, a situation occurs requiring an immediate amendment or

revision to the Manual, a Supplementary Instruction (SI) will be issued, as per the ‘interim change process’ detailed in paragraph 2.1

3.3 As per established document management (version control) principles, document identity is

to be included in the footer. 3.4 Draft documents shall be controlled according to the version and date of issue/applicability.

First Draft (0.1), use a zero then a decimal point to demonstrate that this working version is not signed off.

3.5 First Approved Version (1.00), use a whole number to demonstrate that this is a signed off

version. The highest whole number is the latest signed off version. 3.6 Working on Approved Version (1.01), whole number, demonstrating signed-off original,

followed by decimal point, demonstrating current version is not signed off. 4. Annotation of Pages or paragraphs 4.1 When an amendment is made to a page or paragraph of the manual, the change will be

identified in an Operational Advice Notice which is issued as per section 2.1 (above). Details of the amendment / revision will also be listed in paragraph 2.2 (above).

4.2 Where a completely new section has been added, only the title will be in green text (as

detailed in para. 6 ‘Annotation of changes’). 4.3 Amended page numbers and/or paragraphs will be detailed within paragraph 2.2 of this

section along with the effective date.




5. List of Effective Pages

Part Section Page Date

Administration 1 Aug 15

Contents 2 Aug 15

Contents 3 Aug 15

Contents 4 Aug 15

A Section 1 A1 Aug 15























A Section 2 A23 Dec 15

A Section 2 A24 Mar 17



A Section 3 A27

A Section 3 A28

A Section 2 A29

B Section 1 B1 Aug 15






































































B Section 3 B67

B Section 3 B68

B Section 3 B69

B Section 3 B70




B Section 3 B71

B Section 3 B72

B Section 3 B73

C Section 1 C1 Aug 15
















C Section 1 C17

D Section 1 D1 Aug 15
























D Section 2 D24

D Section 2 D25

D Section 2 D26




E Section 1 E1 Aug 15




























E Section 13 28 Aug 15





6. Annotation of Changes 6.1 Changes made to the Manual will be identified by the addition of a green vertical line, at the

appropriate place, on the right-hand margin of the page. The relevant text will also be written in green to readily identify the amended detail pertaining to that update.

7. Temporary Revisions The Aerodrome Manual is a ‘live document’ in the sense that it is maintained as a single entity

incorporating all up to date information for that published current version. Any revisions will be issued in the form of Supplementary Instructions. These will be incorporated into the ‘live’ manual at the next review.

8. Distribution 8.1 Distribution System

The Aerodrome Manual is made available to all relevant persons via the East Midlands Airport website, at https://www.eastmidlandsairport.com/ops Access is also available to EMA staff on the internal IT network at O:\Groups\HSE\Aerodrome Manual and AOI's It is the responsibility of the individual departments and third-party companies to advise the airport of any change in management or persons who need to be notified of changes to the manual. Notifications of changes to contact details should be sent to:- [email protected] East Midlands International Airport Ltd has property rights in the information disclosed herein. The recipient, by accepting this document agrees that neither this document nor the information disclosed herein nor any part(s) thereof shall be produced in any manner whatsoever or transferred to other documents or media or used or disclosed to any third party for any purpose except as specifically authorised in writing by East Midlands International Airport Ltd. All rights reserved under copyright laws.

8.2 Distribution List

The Aerodrome Manual and associated Airside Operational Instructions (AOI’s) are freely available to all on the East Midlands Airport website, at www.eastmidlandsairport.com/ops The manual is provided in electronic format only. It may be printed but companies should be aware that any hard copies are uncontrolled and may not be the most up to date version. It is the responsibility of the manual holder to ensure that any hard copies are up to date. The Aerodrome Emergency Plan is available on the EMA website but is password protected due to the sensitive nature of some of the content of the plan. Should you require access to this plan an e-mail should be sent to [email protected] stating the following: Name Job Title Organisation Reason Access is Required



http://www.eastmidlandsairport.com/ops




SECTION 2, APPENDIX 1 DOCUMENTATION REVIEW FORM

AM / AOI / AEP DOCUMENT REVIEW

REVIEW NUMBER: - REVIEWER: -

REVIEW DATE: - DEPARTMENT: -

This form should be completed for any required amendment to the Aerodrome Manual,

Aerodrome Emergency Plan, Airside Operational Instructions or updates from Operational Advice Notices

If a lengthy amendment is required, please note the appropriate reference in the table

below and provide full details overleaf

Please return this form to [email protected].

REQUIRED AMENDMENT

REF DOCUMENT REVIEWED

PART

SECTION/ CHAPTER

PARA. AMENDMENT DETAIL

1

2

3

4




SECTION 2, APPENDIX 1 DOCUMENTATION REVIEW FORM

ADDITIONAL AMENDMENT DETAIL REF

(from table) AMENDMENT DETAIL

1

2

3

4



SECTION 3 GENERAL INFORMATION 1. Purpose and Scope of the Aerodrome Manual 1.1 The Aerodrome Manual including associated documentation (Airside Operational Instructions

and Aerodrome Emergency Plan), is the key document which describes how the aerodrome infrastructure, facilities, and operational procedures operate safely. It is an accurate reflection of the day-to-day functioning of the aerodrome's safety management system, and its safety culture. The manual contains details of the characteristics, policies, operational procedures for the safe operation of the Aerodrome in accordance with the Air Navigation Order and the (EASA) Aerodrome Certification process.

(a) EMA Responsibilities

It is the responsibility of departmental managers to:

Identify all parts of the aerodrome manual and associated documentation which are

relevant to the duties and responsibilities of their staff Ensure that their staff have access to and have read such identified parts and that

confirmation of this has been recorded. Ensure that adequate training relating to the relevant procedures identified in the

aerodrome manual has been undertaken and recorded on staff training records.

(b) Third Party Companies

The Aerodrome Manual is available to third party companies via the East Midlands Airport website, at https://www.eastmidlandsairport.com/ops and it is each company’s responsibility to:

Ensure that a nominated person has reviewed the aerodrome manual and associated

documentation. Ensure that the nominated reviewer has identified all parts relevant to the duties

and responsibilities of their staff and that such staff have access to these parts. Ensure that any operating procedures that their company may have reflect the

requirements detailed in the manual

1.2 Compliance

Internal departments and third parties will be audited to ensure that they are complying with the requirements of this manual as well as all relevant Airside Operational Instruction.

1.3 Any printed copies of the manual are uncontrolled and may not be the most current edition. 2. Legal Requirements for an Aerodrome Certificate 2.1 Aerodrome operations are certified by the Civil Aviation Authority in accordance with the

provisions of European Parliament Regulation (EC) No 216/2008 and its Implementing Rules, Commission Regulation (EU) 139/2014, the aerodrome certification basis, the terms of the certificate and the aerodrome manual.




2.2 East Midlands Airport is a Public Use Aerodrome as defined by Article 212 of the Air Navigation Order 2009 (ANO).

2.3 Article 6 of EU Commission Regulation (EU) No 139/2014 details the conversion requirements

relating to the conversion of a CAA aerodrome licence to an EASA aerodrome certificate.

2.4 Manchester Airports Group is the certified provider of Air Navigation Services, Certificate No UK/2012/00005 and is designated under Certificate No UK/2012/00005/003 to provide services at East Midlands Airport. Manchester Airports Group also has an additional certificate for training. Designated under Training Organisation Certificate No UK/2012/TP00005 services are provided at East Midlands Airport.

3. Conditions for Use of the Aerodrome 3.1 East Midlands Airport holds a Public Use Aerodrome Certificate, issued by the Civil Aviation

Authority in the name of “East Midlands”.

The Certificate Reference is: - UK: EGNX - 001

3.2 The aerodrome Certificate holder may not contravene, cause or permit to be contravened any Aerodrome Certificate condition, at any time, in relation to the flights specified in Article 208 of the ANO.

3.3 Copies of the documentation relating to the Aerodrome Certificate are located at the end of

this section: -

Appendix 1 Aerodrome Certificate Appendix 2 EMA Schedule 1; Aerodrome Boundary

4. Obligation of the Aerodrome Operator 4.1 As the Certificate Holder, EMA is required to take all reasonable steps to secure that the

aerodrome and the airspace within which its visual traffic pattern is normally contained are safe at all times for use by aircraft.

4.2 EMA is also required to have an Aerodrome Manual which contains all such information and

instructions as may be necessary to enable the aerodrome operating staff to perform their duties as such including, in particular, information and instructions relating to the matters specified in (EC) No 216/2008, (EU) No 139/2014 and the ANO, Schedule 12. The Aerodrome Manual complies with all obligations as placed on EMA by ICAO, EASA and the CAA.

4.3 For the purpose of determining compliance with the relevant requirements of Regulation (EC)

No 216/2008 and its Implementing Rules, EMA will grant access to any person authorised by the CAA.



SECTION 3, APPENDIX 1 AERODROME CERTIFICATE



APPENDIX 2 EMA OPERATIONAL AREA & 3RD PARTY MANAGED AREA


1 Introduction





6 Plan

n

PART B – AERODROME MANAGEMENT, QUALIFICATION AND TRAINING

SECTION 1 MANAGEMENT SYSTEM

SECTION 2 SAFETY MANAGEMENT SYSTEM

SECTION 3 PROCEDURES FOR REPORTING TO THE COMPETENT AUTHORITY

SECTION 4 AERODROME PERSONNEL QUALIFICATIONS


Version 1.0; 2019

Aerodrome Manual Part B; Section 1

Uncontrolled when printed Page B1 of 63 2019, V1.0

SECTION 1 MANAGEMENT SYSTEM 1. Aerodrome Organisation and Responsibilities 1.1 EMA Airport Leadership Structure

MD EMA

MD EMA

Operations Director

Operations Director

Head of External Affairs


Asset Management

Director

Asset Management

Director

Head of HR

Head of HR

Commercial Director

Commercial Director

Customer Services &

Security Director

Customer Services &

Security Director

Head of Finance

Head of Finance

1.2 EMA Operations Departmental Structure

Managing Director

Operations Director

RFFS Airfield Operations Air Traffic Services Compliance & Business Resilience

Ops Safety &Health and Safety

1.3 EMA Customer Services Departmental Structure

Managing Director

Managing Director

Customer Services & Security Director


Security

Security

Passenger Services

Passenger Services

Airport Duty Managers


Car Parks

Car Parks

Security (Resource)

Security (Resource)



1.4 EMA Asset Management (Engineering) Departmental Structure

Asset Management Director

Facilities & Engineering

Motor Transport

AirfieldEngineering

Assets

1.5 EMA External Affairs


Communications

Community Relations



1.6 EMA Departmental Level Subordination and Reporting Lines

i. Operations

Air Traffic Services Manager

ATSM Deputy Manager

ATS Watch Supervisors

ATS Administrator

ATS Deputy Watch Supervisors

Air Traffic Control Officers

Air Traffic Control Assistants

Head of Fire & Airfield Operations

Fire Service Manager

RFFS Station Managers

RFFS Watch Managers

RFFS Crew Manager

RFFS Fire Fighters

Airfield Operations Supervisor

Emergency Planning & Business

Resilience Manager

Head of Compliance & Business Resilience

Compliance Officers

Operations -Developments & Safety

Manager

Operations Director (Accountable Manager)

Emergency Planning & Compliance co-

ordinator

Health & Safety and Fire Safety

Manager

Health & Safety and Environment

Business Partner

Airfield Security

Deputy Operations Developments & Safety Manager

(Seconded)

Aerodrome Manual


ii. Customer Services & Security


Head of Customer Services

Car Parks Manager

Customer Services Resource Manager

Passenger Services Manager


Head of Security

Security Duty Managers

Security Team Leaders

Security Officers

Passenger Services Duty Managers

Passenger Services Operatives

Car Parks Team Manager

Car Park Operatives

Resource & Planning Assistants

Control Room Operatives

iii. Asset Management (Engineering)

Asset Management Director EMA

Airfield Technical Manager

Facilities & Engineering

Manager

Assets & Capital Programme

Manager

Head of Assets EMA

MT & Fuel Manager

Supervisor

MT Admin

Mechanics x 5

Terminal Eng. X 4

Maint. Tech x 1

ATE x 4

AGL x 4



2. Roles and Responsibilities 2.1 Introduction

This section lists the safety responsibilities and accountabilities of key management personnel. Responsibility and accountability are defined as follows: Responsibility defines what actions or activities an individual or group are delegated to undertake. Accountability defines the degree and direction (to whom they are accountable) of liability for the outcome of the actions or activities specified in their responsibilities. Example - A manager may be held responsible for ensuring a specific activity is conducted by their department and be accountable for results of his department’s activities. Each individual in the organisation has a specific job description, which clearly indicates the areas of individual responsibility

2.2 Key Safety Post Holders

The following lists the key post holders with regard to safety. Safety accountabilities and responsibilities follow on later in this section:

Managing Director Operations Director (Accountable Manager) Customer Services and Security Director Asset Management Director Head of Fire & Airfield Operations Air Traffic Services Manager Airfield Technical Manager Head of Compliance & Business Resilience Operations Development & Safety Manager Health & Safety and Fire Safety Manager Fire Service Manager Airport Duty Manager

RFFS Station Manager

2.3 Deputising for Absence

When members of staff with key safety responsibilities are absent, it is essential that a competent colleague assumes their safety responsibilities. In general, the following applies:

Any person assuming the responsibilities of another must be deemed competent in

terms of technical and operational knowledge. A senior manager who, out of necessity, is required to authorise action on behalf of another, but lacks the relevant competency, must act in accordance with advice from a suitably competent subordinate.

Subordinates are deputised for by their manager i.e. the Operations Director assumes the responsibilities for the Head of Fire & Airfield Operations. Conversely the Head of Fire & Airfield Operations will deputise for the Operations Director / Accountable Manager.



In the event of long term absence (over four weeks) a decision may be made to introduce a temporary position to cover these responsibilities. The temporary post will assume the full safety responsibilities of the post being covered.

2.4 Out of Hours Responsibilities

Outside of normal working hours (nights and weekends) the Airfield Operations Supervisor (AOS) has overall airside safety responsibility. The AOS is authorised to take any action required, at any time to ensure the immediate safety of aircraft operations, unless a more senior individual is in contact with the Airport who will make the decision. The AOS should ensure information and advice is obtained from all relevant departments prior to any decision being made. The only exception is in the event of an aircraft or fire related incident when the RFFS Incident Commander will make all safety related decisions relating to the incident itself.

2.5 Exceptional Circumstances

There may be rare occasions where a need arises to carry out operations against set policies for a temporary period, such as during development works. Any temporary procedures will be carefully assessed, and special measures put in place to ensure that safety is not compromised. These exceptional circumstances will require approval from the Operations Director or in their absence the Head of Fire & Airfield Operations.

2.6 Safety Accountabilities and Responsibilities

The following pages detail the safety responsibilities of the roles detailed in paragraph 2.2 and are not intended to be a complete overview – that information can be found in individual job descriptions.

2.7 Accountable Manager 2.7.1 The Accountable Manager at East Midlands Airport is the Operations Director. As

Accountable Manager, OD has the ultimate responsibility for the safety of operations at the Airport and is accountable to the Managing Director, EMA The Accountable Manager has: -

a. full responsibility for the EMA Safety Management System;

b. corporate authority for ensuring all activities can be financed and carried out to the required standard;

c. full authority for ensuring adequate staffing levels;

d. direct responsibility for the conduct of the organisation’s affairs;

e. final authority over operational matters; and

f. final responsibility for all safety issues.



2.7.2 As the Accountable Manager, the OD has: -

a. The appropriate seniority within the organisation

b. The appropriate level of authority to ensure that activities are financed and carried out to the required standard.

c. A full knowledge and understanding of the documents that prescribe relevant Aerodrome safety standards

d. A full understanding of the requirements for competence of Aerodrome Management personnel, so as to ensure that competent persons are in place.

e. The knowledge and understanding of principles and practices relating to safety management systems and how these are applied within the organisation.

f. The knowledge of the role of the Accountable Manager, together with the knowledge and understanding of the key issues of risk management within the Aerodrome.

2.8 Safety Manager

2.8.1 The functions of the Safety Manager include, but are not necessarily limited to:

a. ensuring that the processes needed for the Safety Management System are developed, implemented adhered to and maintained.

b. providing the Accountable Manager with pertinent details on the performance of the SMS

and on any need for improvement. c. ensuring that safety documentation accurately reflects the current situation. d. providing independent advice to the accountable manager, senior managers and other

personnel on safety-related matters. e. providing periodic reports, as required on the airport SMS. f. ensuring safety promotion throughout the organisation. g. monitoring safety concerns in the aviation industry and their perceived impact on airport

operations. h. Assisting in incident/accident investigations.

2.8.2 The Ops Development & Safety Manager fulfils the role of Safety Manager at EMA and provides

oversight of the safety management system at EMA.



2.9 Compliance Manager

2.9.1 The functions of the Compliance Manager include, but are not necessarily limited to:

a. Management of compliance monitoring process to enable monitoring of compliance with the relevant requirements of EASA 139/2014, Part-ADR.OPS, including: (i) privileges of the aerodrome operator; (ii) manuals, logs, and records; (iii) training standards; (iv) required resources; and (v) management system procedures and manuals; as well as any other applicable regulatory requirements, or requirements established by East Midlands Airport.

b. Specification of the basic structure of the compliance monitoring applicable to the

activities conducted.

c. Structuring the compliance monitoring process to encompass the required areas within East Midlands Airport and the complexity of the activities to be monitored, including those which have been subcontracted.

d. Providing a feedback system of findings to the accountable manager to ensure effective

implementation of corrective actions as necessary.

2.9.2 The Head of Compliance and Business Resilience fulfils the role of Compliance Manager at EMA, is independent of operational departmental responsibilities and ensures that audits and inspections are carried out by personnel not responsible for the function, procedure, etc. being audited.

2.10 Operations Manager

2.10.1 The Head of Fire and Airfield Operations fulfils the role of the ‘Operations Manager’ and is responsible for the management and supervision of operational services (including RFF and Airfield Operations) at the aerodrome.

2.10.2 The nominated ‘Operations Services Manager’ shall:

a. have sufficient and qualified personnel for the planned tasks and activities to be performed in accordance with the applicable requirements.

b. assign a sufficient number of personnel supervisors to defined duties and

responsibilities, taking into account the structure of the department and the number of personnel employed.

c. ensure that operational personnel are adequately trained in accordance with the

training programme.



2.11 Maintenance Manager

2.11.1 The Asset Management Director fulfils the role of the ‘Maintenance Manager’ and is responsible for the management and supervision of on-aerodrome maintenance.

2.11.2 Requirements as per those defined in 2.10.2 ‘Operations Managers’ (a), (b) & (c)

2.11.3 Competence of nominated persons

The manager of Operational Services and the Maintenance Manager should have:

a. adequate practical experience and expertise in aerodrome operations or maintenance (or similar area) respectively;

b. comprehensive knowledge of the applicable requirements in the area of aerodromes;

c. appropriate level of knowledge of safety and quality management; and knowledge of the aerodrome manual.

2.12 Safety Accountabilities & responsibilities (signed copies held by EMA Safety Manager)

Managing Director – East Midlands Airport

Role Managing Director Aerodrome Safety Accountabilities The Managing Director is accountable to the MAG Chief Executive Officer. Key Aerodrome Safety Responsibilities Ensures the development and continuous promotion of the Safety Policies. Ensures that relevant safety significant issues are brought to the attention of the Board. Ensures the Airport’s Business Plan is sufficiently resourced to meet the requirements of

maintaining the Aerodrome Certificate, with particular regard to its Safety Management System.

Ensures that full consideration is given to safety integrity in changes to the airport’s organisational structure and business processes and physical infrastructure.

Ensures that all key postholders are aware of their safety responsibilities.



2.13 Operational Safety Management

The Operational Safety Line Management structure is depicted in Paragraph 1.5.

The associated accountabilities through which safety is managed are defined in the following pages. Also included are the Duty Managers responsible and accountable for the safe operation of the aerodrome throughout the hours it is available for certified activities.

2.13.1 Operations Director

Role Operations Director Aerodrome Safety Accountabilities The Operations Director is accountable to the Managing Director. The Operations Director fulfils the role of Accountable Manager at East Midlands Airport. The Accountable Manager has the ultimate responsibility for the overall safety of operations at the Airport. Key Aerodrome Safety Responsibilities Fulfils the role of Accountable Manager as described as per EASA regulatory requirements Ensures that all necessary resources are available to operate the airfield safely in accordance

with the requirements of the Aerodrome Manual. Where there is a reduction in the level of available resources or abnormal circumstances exist, which could affect aircraft safety, a corresponding reduction in the level of aerodrome operations will be implemented as appropriate.

Establish, implement and promote the Safety Policy Sets high level safety targets and objectives and monitors the outcomes. Ensures safe delivery of all operational services and developments and ensures compliance with

relevant regulations, certification criteria and the EMA Safety Management Systems. Ensures the overall effectiveness of the Aerodrome Emergency Plan, enabling the airport to

respond as effectively as possible to protect the safety of passengers and staff. The Operations Director is also a nominated person to prevent aircraft flying in accordance with

the provisions of Article 232 of the Air Navigation Order 2016. Sets high level safety targets and objectives and monitors achievement through chairing of the

Airport Safety Review Board.



2.13.2 Customer Services and Security Director Role Customer Services and Security Director Aerodrome Safety Accountabilities The Customer Services and Security Director is accountable to the Managing Director. Key Aerodrome Safety Responsibilities Ensures that terminal and landside operations are carried out safely and in a way which

proactively improves performance and ensures compliance with all relevant regulatory requirements.

Ensures that the Department’s emergency plans are effective and sufficiently resourced, and that all staff are trained in these as relevant.

Maintain a general oversight of the security function 2.13.3 Asset Management Director

Role Asset Management Director Aerodrome Safety Accountabilities The Asset Management Director is accountable to the Managing Director and fulfils the EASA required role of ‘Maintenance Manager’ Key Aerodrome Safety Responsibilities Ensures that the airfield grounds, runways, taxiways and aprons are maintained in a safe

condition for aircraft use. Ensures that all Air Traffic Control equipment, aeronautical ground lighting equipment and

other aerodrome facilities are in place and are fit for purpose. Ensures that all EMA equipment and vehicles operating airside are fit for purpose and operate

safely in line with the requirements of CAP642. Ensures that a robust runway surface friction testing regime is in place and maintained.



2.13.4 Head of Fire & Airfield Operations Role Head of Fire & Airfield Operations

Aerodrome Safety Accountabilities

The Head of Fire & Airfield Operations is accountable to the Operations Director and fulfils the EASA required role of ‘Manager of Operational Services’

Key Aerodrome Safety Responsibilities Ensures that the RFFS & Airfield Operations departments meet all regulatory requirements. Ensures that all personnel are competent and qualified, and that ongoing competence is

maintained at all times. Ensures that RFFS and Airfield Operations are effective and trained to handle any aviation

related emergency or incident and that the related emergency and safety procedures are maintained, practised and promulgated.

Ensures that an effective Airside Snow Plan and Fire Safety Programme are in place and that these are staffed and resourced as required.

Ensures the effective management and operation of the Wildlife Hazard Control Plan. Is a ‘nominated person’ to prevent aircraft flying in accordance with the provisions of Article

232 of the Air Navigation Order 2016. Ensures an effective landside snow plan is in place and all staff are trained in this as relevant. Ensures the development of the Wildlife Hazard Control Plan in accordance with relevant

legislation. This includes documentation, risk assessment, audit and review of this plan. Ensures that all staff undertaking wildlife control activities have the correct passes, permits and

licenses.



2.13.5 Head of Compliance & Business Resilience Role Air Traffic Services Manager Aerodrome Safety Accountabilities The Air Traffic Services Manager is accountable to the Operations Director Key Aerodrome Safety Responsibilities Ensures that all ATC Unit Certification and licensing requirements are met. Ensures that sufficient trained, validated and competent air traffic control staff are maintained

to meet licensing requirements. Ensures that the local airspace is operated safely at all times employing appropriate Air Traffic

Control equipment and procedures. Ensures that procedures for ATC reporting action are in place and that they are deployed and

investigated as relevant. Ensures that CAP 232 surveys of the aerodrome are conducted and that any remedial actions

resultant from the survey are carried out. Is responsible as the ANS Manager for the group ANSP 2.13.6 Head of Facilities and Engineering Role Head of Asset Maintenance Services Aerodrome Safety Accountabilities Head of Asset Maintenance Services is accountable to the Asset Management Director Key Aerodrome Safety Responsibilities In charge of all LV and HV bar the airfield lighting substations Management of all surface water systems on site HVAC for the core estate All soft service provisions i.e. cleaning, pest control, waste and landscaping. All landside pavements including all lighting Management of all utilities to the whole site Raising and managing terminal subcontractors via our job registration platform Maintenance and continued management of the hold baggage system. Logging and delegation of reactive and ppm tasks. CAFM management via Maximo. Maintenance of the life safety systems in the core estate. Energy management and conservation.



2.13.7 Air Traffic Services Manager Role Head of Compliance & Business Resilience Aerodrome Safety Accountabilities The Head of Compliance & Business Resilience is accountable to the Operations Director and fulfils the EASA role of ‘Compliance Manager’. Key Aerodrome Safety Responsibilities Fulfils the EASA requirements for Compliance Monitoring Manager. Ensures that effective Emergency, Contingency and Business Continuity Plans are in place to

enable the Airport to respond as efficiently as possible to protect the safety of passengers and staff.

Ensures that an effective assurance programme is in place which is reviewed on a regular basis. Owner of the airport’s safety and security risk registers, together with the associated risk and

assurance plans. Ensures compliance with all relevant safety and security regulations. Ensures that an effective technical training function is in place for Operations, including

mandatory safety training and airside driver training. Ensures that the airport’s pass office and access control systems are managed in compliance

with all relevant regulations. Ensures an effective system is in place for the issuing of AVPs and ADPs in conjunction with the

Head of Fire and Airfield Operations. Ensures that all aspects within the departmental remit are managed safely, effectively and

efficiently in a way which proactively improves performance. Ensures that all department personnel are competent and qualified, and that ongoing

competence is maintained at all times.

2.13.8 Airfield Technical Manager Role Airfield Technical Manager Aerodrome Safety Accountabilities The Airfield Technical Manager is accountable to the Assets Management Director. Key Aerodrome Safety Responsibilities Ensures that Air Traffic Control equipment, aeronautical ground lighting equipment and other

aerodrome facilities are maintained and supported so that they are safe and meet all relevant regulatory requirements.

Ensures compliance with all regulatory requirements relating to surface friction characteristics. Ensures that all department staff are trained to operate safely airside in accordance with all

relevant requirements.



2.13.9 Fire Service Manager Role Fire Service Manager Aerodrome Safety Accountabilities The Fire Service Manager is accountable to the Head of Fire & Airfield Operations. Key Aerodrome Safety Responsibilities

• Management of the Airport’s Rescue and Fire Fighting Service. • Ensures the RFFS department meet its regulatory requirements. • Ensures all RFFS personnel are competent, qualified and capable of performing their duties

and that ongoing competence is maintained. • Ensures the RFFS are effectively and trained to handle aviation related emergencies or

incidents and that the related emergency and safety procedures are maintained, practised and promulgated.

• Development and review of the RFFS Task and Resource Analysis. • Review and amendment of RFFS emergency plans and the development and maintenance of

the department’s section of the Airport Emergency Plan. • Is a ‘nominated person’ to prevent aircraft flying in accordance with the provisions of Article

232 of the Air Navigation Order 2016.

2.13.10 Ops Development & Safety Manager Role

Ops Development & Safety Manager Aerodrome Safety Accountabilities The Ops Development & Safety Manager is accountable to the Operations Director. Key Aerodrome Safety Responsibilities Fulfils the role of Safety Manager as defined in European Commission Regulation

(EU) No 139/2014. Ensures that all required safety documentation, such as the Aerodrome Manual, is in place,

complies with all requirements and is reviewed on a regular basis. Coordinates the Airport’s Safety Assurance Documents and ensures that they are reviewed on a

regular basis. Ensures that all aerodrome developments comply with EASA ADR.OR.B.040. Ensures that the CAP 700 is kept up to date and that any identified training needs are raised to

the Operations Director. Is a ‘nominated person’ to prevent aircraft flying in accordance with the provisions of Article

232 of the Air Navigation Order 2016. Ensures that the Airport is safeguarded from inappropriate or unsafe developments. Coordinates the safeguarding process in accordance with relevant legislation. This includes

carrying out the initial operational risk assessment, assessing proposed developments, referring consultations to other relevant parties for input where required and responding to the planning authorities (and/or applicants) with the airports assessment of the proposal.

Coordinates the safeguarding process for any proposed on-aerodrome developments.



2.13.11 Emergency Planning and Business Resilience Manager

Role Emergency Planning and Resilience Manager Aerodrome Safety Accountabilities The Emergency Planning and Resilience Manager is accountable to the Head of Compliance and Business Resilience. Key Aerodrome Safety Responsibilities Ensures the development of the airport’s emergency and contingency plans in accordance

with relevant legislation. This includes documentation, risk assessment, audit and review of these manuals.

Ensures that the Airport’s exercise programme is implemented and that lessons learnt are effective.

Coordinates the development of policy and strategy relating to Business Continuity Management (BCM) at EMA.

Ensures that a robust BCMS is in place at EMA which incorporates all six elements of the BCM lifecycle as detailed in recognised best practice standards.

Coordinates the Airport’s recovery plans as part of the BCMS. Assesses the requirements for emergency and business continuity plans to respond to risks

identified in the airport’s risk registers. Ensures that an effective incident management structure is in place for responding to

incidents at the Airport. Conducts debriefs or investigations as required following an incident at the Airport. Coordinates the airport’s port health procedures. Ensures that departmental emergency and contingency plans are in place and robust

through an effective audit programme.



2.13.12 Health & Safety and Fire Safety Manager Role Health & Safety and Fire Safety Manager Current Post Holder Ensures that the RFFS & Airfield Operations departments meet all regulatory requirements. Ensures that all personnel are competent and qualified and that ongoing competence is

maintained at all times. Ensures that RFFS and Airfield Operations are effective and trained to handle any aviation

related emergency or incident and that the related emergency and safety procedures are maintained, practised and promulgated.

Aerodrome Safety Accountabilities The Health & Safety and Fire Safety Manager is accountable to the Operations Director. Key Aerodrome Safety Responsibilities

Advises on the development and maintenance of a health and safety management system which complies with all relevant legislation.

Monitors the application of health and safety policies and provides guidance and advice to all those with safety responsibilities and accountabilities.

Coordinates processes for the management and briefing of contractors. Coordinates audits of the Health & Safety management system, including the management of

contractors’ systems and reports findings to the Health and Safety Committee as required. Ensures that an effective Fire Safety Programme is developed and reviewed on a regular basis. The oversight of environmental management



2.13.13 Airport Duty Manager Role Airport Duty Manager Aerodrome Safety Accountabilities The Airport Duty Manager is accountable to the Customer Services and Security Director. Key Aerodrome Safety Responsibilities Oversees the safe, secure and efficient operation of airside, terminal and landside areas. Ensures the initiation of emergency procedures as detailed in the Aerodrome Emergency Plan. Ensures that procedures are initiated to minimise operational disruption as detailed in the

Aerodrome Emergency Plan. Initiation of the landside snow plan Ensures that the Control Room staff are trained in all relevant emergency and safety related

procedures and that these procedures are reviewed on a regular basis. Ensures that the Control Room department meet all regulatory requirements. Ensures that all Control Room personnel are competent and qualified, and that ongoing

competence is maintained at all times. Ensures that the Control Room is effective and trained to handle any aviation related

emergency or incident and that the related emergency and safety procedures are maintained, practised and promulgated.

2.13.14 RFFS Station Manager Role RFFS Station Manager Aerodrome Safety Accountabilities The RFFS Station Managers are accountable to the Fire Service Manager. Key Aerodrome Safety Responsibilities Fulfils the function of Incident Commander until handed over to the Head of Fire & Airfield

Operations. Ensures the safe and effective provision of RFFS cover in accordance with the declared RFFS

state. Ensures the initiation of emergency procedures as detailed in the Aerodrome Emergency Plan. Ensures that aerodrome de-icing and snow clearance measures are initiated as required. Are ‘nominated persons’ to prevent aircraft flying in accordance with the provisions of Article

232 of the Air Navigation Order 2016.



2.14 Day-to-Day Execution of Operational Safety Management

The function of 'Officer in Charge,' on a day-to-day basis is exercised jointly by the watch keeping teams as follows:

a. ATC Watch Supervisor is responsible for the safe operation of Air Traffic Control and

ensuring the safe co-ordination of any airside or air traffic related work during their period of duty and for the response to an emergency detailed in the Aerodrome Manual and MATS Part 2 and is accountable to the Air Traffic Services Manager.

b. Airport Duty Manager (ADM) as detailed in Paragraph 2.13.14, ADM is responsible for

the day to day management and operational safety and security within the Terminal and the landside site. ADM is also responsible for the response of the Terminal to emergencies as detailed in the Aerodrome Manual and is accountable to the Director of Customer Services & Security.

c. Airfield Operations Supervisor (AOS) is responsible for the safety and security of Airfield

operations and activities on and around the aprons and associated roads. In addition, bird control duties are undertaken during the hours of darkness. The AOS is accountable to the HFAO.

d. RFFS Station Manager (RFFS SM) as detailed in Paragraph 2.13.15, RFFS SM is

responsible for the Airport's Rescue & Fire Fighting Service response to an emergency, liaison with the external emergency services and the Airport's support to the emergency services in an emergency situation. In addition, the SM is responsible for vigilance of the RFFS in monitoring the operating environment for all activities carried out on the runway and taxiways including aircraft operations and additionally carrying out runway inspections during winter measures. The RFFS SM is accountable to the Fire Service Manager.

e. The Security Duty Manager (SDM) The SDM is responsible for the Security Management

of the Airport and the security reaction if an emergency occurs, in accordance with the Aerodrome Manual and the Airport Security Programme (ASP). SDM reports to the Head of Security.

2.15 Safety Related Committees

2.15.1 Introduction

EMA has a committee structure in place which monitors and oversees safety activity across the Airport. The functions of each of the committees are detailed in their terms of reference, which show the appointed areas for which that committee has responsibility. All safety related activity is overseen by the Airport Safety Review Board which then refers any matters upwards to the Group Safety Board. The structure and relationship of the various committees, together with their function and Terms of Reference are detailed in the following paragraphs



2.15.2 MAG Safety Management Structure

Airport Safety CommitteesOperational Control & Implementation

Airport Safety ExecutivesBusiness Area Leadership & Performance Management

Group Safety BoardSafety Policy, Strategy

& Leadership

Exco

2.15.3 MAG Safety Committee Organogram

M.A.G Group Safety Board

M.A.G Group Health & Safety

Board

M.A.G Group Aviation Ops Board

EMA Safety Review Board

2.15.4 EMA Safety Committee Organogram



2.16 EMA Safety Related Committees 2.16.1 East Midlands Airport Safety Review Board

Terms of Reference

Attendees: OD, HFAO, ATSM, HCBR, HoS, ODSM, HSFSM, FSM, ATM, CPOM, HFE, HCS Chair: Accountable Manager (OD) Frequency: Quarterly. Purpose: To provide leadership, oversight, direction and resource for safety management

across the EMA site. The SRB is responsible for agreeing whether the safety risks are at a tolerable level, and if not what additional mitigation is necessary.

Requirements: Attendees must be of an appropriate level of seniority. Objectives: 1. To consider the content of the Safety Risk Register (which is collated and maintained by the

HCBR) and agree whether the risks are at a tolerable level. 2. To set the risk appetite levels in relation to safety and to monitor these on a continual basis. 3. To mandate the safety committees to investigate and assess mitigation options to further

reduce identified risks. 4. To oversee whether appropriate emergency, contingency and business continuity plans are in

place for responding to identified risks. 5. To oversee the assurance plan in relation to safety risks and review the Safety Risk Register

following identified findings. 6. To oversee the impact of changes and developments on the Safety Risk Register. 7. To ensure the implementation of all safety policies and strategies. 8. Monitor the effectiveness of the Airport’s Safety Management System, including oversight of

third parties. This may be delegated to other safety committees as relevant. 9. To ensure adequate provision of resources to meet safety policies, objectives and strategies. 10. To endorse the EMA Safety Improvement Plan and ensure actions are completed. 11. To promote a positive and comprehensive safety culture throughout the business. 12. To agree KPIs and SPIs for safety related areas. Inputs a. Reports from safety committees b. Safety Risk Register changes and

recommendations c. Safety Improvement Plan progress report d. Outcomes from assurance reports. e. Outcomes from regulatory and internal

audits and inspections f. Developments with impact on safety for

approval g. Regulatory or legislative changes

Outputs a. Minutes and actions b. Safety Risk Register c. Directives and actions for safety

committees d. Agreed KPIs and SPIs e. Report to group safety committees as

required f. Safety Improvement Plan g. Safety policies



2.16.2 Airfield Safety Committee Terms of Reference

Attendees: EMA (HFAO, ODSM, SWCO, ATSM, PSM, CRM), Handling Agents, Fuellers, Aircraft Cleaners/Caterers, Cargo Operators, Airlines * Note 1 – the attendee must be of a level of seniority that they have decision making authority on behalf of their organisation. * Note 2 - Any 3 consecutive non-attendances by an EMA member will be reported to the Safety Review Board. Chair: HFAO Frequency: Quarterly Purpose: The Airfield Safety Committee reports to the Safety Review Board. It comprises of local senior managers of all airside operators, including the Airport, Tenant Companies, Airlines and other ramp service providers. It acts as the focal point for shared ownership of, and responsibility for airside operational and safety issues. Objectives: 1. To oversee operational safety performance and ensure that hazard identification and safety risk

management are agreed and carried out as appropriate. This includes ownership of designated operational risks as identified in the Operational Risk Register together with oversight of the implementation of mitigation measures to reduce the safety risk.

2. To discuss all airside developments which may affect airside operational functions and assess the impact of change on airfield safety.

3. To review the outcomes of any audits and inspections which have been undertaken and recommend corrective actions where relevant.

4. To discuss and assess identified trends in the accident and incidents reports, and to implement and coordinate the implementation of corrective actions plans and ensure that the action that is taken is appropriate and carried out in a timely manner.

5. To raise awareness of key safety issues, both through safety performance monitoring and as part of a safety promotion programme with the Safety Improvement Plan.

6. To review the effectiveness of safety oversight activities. 7. To jointly develop and implement new working practices as required by regulatory bodies or as

they become recognised as ‘best working practice’ within the airport business sector. 8. To review the Aerodrome Snow Plan prior to and following the winter season, through the

‘Winter Measures’ sub-group. 9. To assess any issues or procedures relating to fire safety in airfield areas. 10. To make any recommendations based on the risk profile to the SRB. 11. To investigate and assess further mitigation options to reduce risk as required by the SRB. 12. To oversee relevant safety performance and its impact on the Safety Risk Register. 13. To advise the SRB on the effectiveness of mitigation which is currently in place. 14. To recommend Key Performance Indicators and Safety Performance Indicators to the SRB. 15. To oversee recommendations from investigations and audits which have a potential impact on

the Safety Risk Register. Inputs a. Policy documents and targets b. Safety Performance data c. Update and outcome actions from

regulatory and internal audits and inspections

d. Impact of regulatory or legislative updates e. Identified operational risks from risk

register f. Reports from sub-groups

Outputs a. Minutes and Actions b. Update and recommendations for Safety

Review Board c. Recommendations for procedural change d. Recommendations for safety promotional

campaigns e. Recommended training requirements



2.16.3 EMA Health and Safety Committee

Terms of Reference Attendees: TU Reps, Department Reps, H&SBP, member of ALT

* Note 1 – the attendee must be of a level of seniority that they have decision making authority on behalf of their organisation. * Note 2 -Any 3 consecutive non-attendances by an EMA member will be reported to the Safety Review Board.

Chair: H&SBP Frequency: Monthly (Department), Quarterly (Joint) Purpose: To provide information to employee representatives in order that they can fulfil their

duties. To provide a forum to discuss progress against the Safety Improvement Plan (SIP), the H&S Score card and any ideas to promote the health, safety and well-being of EMA employees. To monitor compliance with MAG Health and Safety Policy any legal requirements.

Objectives: 1. To regularly promote a positive and developing safety culture within EMA. 2. To review safety performance and determine actions. 3. To review compliance with HSE and regulatory requirements. 4. To implement any recommendations from the EMA Safety Review Board. 5. To raise awareness of key safety issues and make recommendations for safety promotion

activities. 6. To review the outcomes of any audits and inspections which have been undertaken and

recommend corrective actions where relevant? 7. To review the skills and training requirements of EMA employees. Inputs 1. Reports from TU Reps 2. SIP Progress Report 3. Update and outcome actions from any

regulatory changes, HSE reports or internal audits and inspections

4. Risk Assessments, Accident and Near Miss reports

5. Investigations and recommendations 6. Skills and training requirements

Outputs 1. Minutes and Actions 2. Update and recommendations for EMA

Safety Review Board 3. Recommendations for the annual EMA

Safety Improvement Plan 4. Recommendations for safety promotional

campaigns 5. Recommended training requirements

Agenda a. Minutes of previous meeting b. Scorecard results c. Incidents / issues of note d. Recommendations from other safety committees e. Ideas / requirements for H&S campaigns and actions f. Outstanding issues g. A.O.B



2.16.4 EMA Pilots Liaison Group (incorporating the Local Runway Safety Team)

Terms of Reference

Pilots Liaison Group

Attendees: ATSM, DATSM/UTO, EMA departments, representatives from based airlines and operators.

* Note 1 – the attendee must be of a level of seniority that they have decision making authority on behalf of their organisation. * Note 2 -Any 3 consecutive non-attendances by an EMA member will be reported to the Safety Review Board.

Chair: ATSM Frequency: Twice per annum minimum Purpose: To facilitate a forum in which pilots, ATC and other related Airport departments can consult and share ideas to the mutual benefit of all participating groups to improve the safety and efficiency of flying operations at EMA. Objectives: 1. To monitor the safety of ATS at EMA. 2. To discuss issues relating to the Local Runway Safety Team. 3. To monitor the provision of ATS and EMA and suggest improvements. 4. To assist the Airport with environmental initiatives. 5. To ensure that EMA provides ATS in an open and transparent manner. 6. To advise on any issues that may benefit the safety and efficiency of flying operations at EMA. 7. To advise on the effects that Airport developments may have on flying operations at EMA. Inputs a. Update on directives and

recommendations from the Safety Review Board

b. Safety Performance data c. Safety reports d. Audits (internal and external) e. Airport developments

Outputs a. Recommendations to the Safety Review

Board b. Recommendations for procedural change c. Recommended training requirements



2.16.5 Local Runway Safety Team (LRST) –

Standing Agenda Item within EMA Pilots Liaison Group (PLG)

Purpose: To assess all aspects of Runway use and operation that have the potential to cause or contribute to a Runway Incursion; to report at EMA Pilots Liaison Group all runway related issues, including actual runway Incursion/excursions or events that could have resulted in an incursion/excursion or incident.

Objectives:

1. To improve Runway safety data collection, analysis and dissemination 2. To ensure signage and markings are EASA compliant and visible to pilots and drivers 3. To develop initiatives for improving the standard of communications 4. To identify potential new technologies that may reduce the risk of a Runway Incursion 5. To ensure procedures comply with EASA Implementing Rules and AMC’s 6. To initiate local awareness by developing and distributing Runway safety education and

training material to Controllers, Pilots and personnel driving vehicles on the aerodrome 2.16.6 EMA - Emergency Planning Committee and Emergency Planning Liaison Group

Terms of Reference are contained in the East Midlands Airport ‘Aerodrome Emergency Plan’

2.17 MAG Safety Related Committees - Group Safety & Resilience Board (GSRB), Group Aviation

Operations Board (GAOB).

Terms of Reference are available on request 3. Detention of Aircraft

The named individual listed in the following table are authorised by the Civil Aviation Authority, under the Air Navigation Order 2016, Article 257 to detain aircraft at the Aerodrome for safety related reasons. Role responsibilities are detailed in the paragraphs as referenced earlier in this section.

ROLE PARA. REF. Operations Director 2.13.1 Head of Fire & Airfield Operations 2.13.4 Fire Service Manager 2.13.9 Operations Developments & Safety Manager 2.13.10 Fire Station Manager 2.13.14



SECTION 2 SAFETY MANAGEMENT SYSTEM

1. Scope of the Safety Management System 1.1 Scope

The EMA Safety Management System has been established to provide an efficient Management Structure and Systematic approach to the safe operation of the aerodrome. The SMS is written in compliance with relevant legislation, including ICAO Annex 14 Volume 1 and ICAO 9859.

The scope of the Safety Management System at EMA: -

a. Provides details on the Airport’s approach to safety.

b. Documents the airport safety policy, objectives, procedures and individual safety

accountabilities.

c. Outlines the organisational safety management structure at the Airport

d. Provides details of safety related committees.

e. Describes the safety risk management process.

f. Describes the safety performance monitoring and measurement process.

g. Details safety promotion methodology.

h. Provides a cross-index of Regulatory and Airport safety related documentation.

i. Provides details on emergency response planning 1.2 Safety Management Principles

Safety management at East Midlands Airport is achieved through the implementation of the following principles:

• Policy: -

East Midlands Airport will implement an effective Safety Policy to ensure that the highest standards of safety are maintained at all times. This Policy is contained within the EMA Airside Safety Policy and Manchester Airports Group (MAG) Health and Safety Policy below.

• Organising: -

An effective management structure within the company will be put in place to ensure that the Safety Policy is achieved. The Policy ensures clear lines of accountability so that it is apparent to all where safety responsibilities lie. Interaction and communication between all airside operators with regard to safety is essential, as is close liaison between the Airport and the Civil Aviation Authority.



• Planning: -

A planned and systematic approach to implementing the Safety Policy will be achieved through an effective safety management system. The planning process will identify the safety priorities and objectives together with training, equipment and other resource requirements. The Airport requires all companies operating airside to follow industry best practice and have written safe working and operating procedures. • Measuring performance: -

Performance will be measured against agreed standards to assess when and where improvement is needed. Safety committees discuss and address all matters relating to airside safety so that safe, efficient operations can be maintained and enhanced. Details of safety committees can be located Part B, Section 1 at paragraph 2.15.

• Auditing and reviewing performance: -

Safety audits are one of the principle methods for fulfilling the safety performance monitoring functions. Safety audits at EMA are performed internally and also externally by the Civil Aviation Authority. Further details can be found in AOI 10 “Safety Audits”.

2. Safety Policy and Objectives 2.1 EMA Airside Safety Policy

A copy of the East Midlands Airport ‘Airside Safety Policy’, signed (and dated) by the Operations Director (Accountable Manager) is contained on the next page.



2.2 M.A.G Health and Safety Policy



2.3 MAG Fire Safety Policy



3. Safety Responsibilities of Key Personnel 3.1 Accountable Manager The EMA Operations Director fulfils the EU 139/2014 requirement for the role of

Accountable Manager. Role responsibilities relating to safety are detailed in Part B; Section 1; Paragraph 2.13.1 3.2 Safety Manager The Ops Development & Safety Manager fulfils the EU 139/2014 requirement for the role

Safety Manager Role responsibilities relating to safety are detailed in Part B; Section 1; Paragraph 2.13.10 3.3 Compliance Manager The Head of Compliance and Business Resilience fulfils the EU 139/2014 requirement for the

role of Compliance Manager Role responsibilities relating to safety are detailed in Part B; Section 1; Paragraph 2.13.7 3.4 Manager of Operational Services The Head of Fire and Airfield Operations fulfils the EU 139/2014 requirement for the role of

Manager of Operational Services Role responsibilities relating to safety are detailed in Part B; Section 1; Paragraph 2.13.5 3.5 Maintenance Manager The Assets Management Director fulfils the EU 139/2014 requirement for the role of

Maintenance Manager Role responsibilities relating to safety are detailed in Part B; Section 1; Paragraph 2.13.3

4. Document control 4.1 Introduction

The document control system in place to meet the requirements of the EMA Safety Management System and MAG ANS Common Requirements is as follows. There are two basic types of documentation:

a. EMA owned

Internal documentation, issued by EMA and of relevance to the operational management of the aerodrome. These are under the control of members of the aerodrome management team, either by authorship or control of a current version hard copy e.g. Aerodrome Manual, Operational Advice Notices or departmental instructions.



b. Non-owned

External documents that are in use and of relevance to the operational management team but are issued/controlled by third parties (i.e. regulatory authorities) and include CAP’s (issued by the CAA), accepted codes of practice (issued by HSE) etc.

This document details the document control procedures for EMA owned documentation. Any non-owned documents will be stored on the relevant EMA Documents database. The department who uploads this documentation is responsible for ensuring that the most up to date copy is available on the database.

4.2 Document Storage and Access

For all high-level documentation (such as the Aerodrome Manual, MATS Part 2, Operational Advice Notices, Safety Assurance Documentation etc) the master copy must be stored on the HSE Drive. These documents are available to all EMA staff as a read only document. Any other documentation which is considered to be of importance (such as HR proposals, quotations etc.) should be stored by the owner in an appropriate format. The retention period for records commences when the record is created or last amended, all records should be kept for a minimum period of five years. EMA computer system storage has a back-up system, each located in separate areas and updated every twelve hours. In order to prevent alteration of data by unauthorised personnel, users are required to log-in to the EMA network (requiring prior approval and authorisation), with additional safeguards in the forms of password protected / read only folders/files utilised as appropriate.

4.3 Identification of Changes and Version Control

Highlighted text indicates where changes to high level documentation are made. All documents, including this manual should be version controlled to highlight the current issue. Full details relating to version are contained in Part A, Section 2, para.3 ATC documentation falls under the ‘Quality Assurance Documentation’ scheme. The owner of the document is responsible for ensuring that obsolete or outdated documentation is archived as relevant. The current and up to date version of this manual is always stored on the HSE drive location O:\Groups\HSE\Aerodrome Manual and AOI’s.

4.4 Document Review

All applicable owned documents must be systematically reviewed (i.e. audited to ensure that scope and mitigations are still fit for purpose) and re-approved three months after initial issue and subsequently on an annual basis or as required. Documents whose final version does not require regular review or amendment can have the review requirement formally ended by the owner the database can be annotated that the document is closed.



5. Safety risk management process

5.1 Hazard Identification The East Midlands Airport (EMA) hazard identification process collects, records, analyses,

acts on and generates feedback about hazards that affects the safety of the operational activities of the airport company. Similar processes are in place for the Manchester Airports Group’s ANS provision and are detailed in the MAG ANS Manual. Operational safety risks are recorded on the EMA Ops Safety Risk Register.

This process comprises of three essential elements:

a. Hazard identification will identify the hazards to aircraft, equipment, property,

personnel or the airport.

i. An initial, high level assessment of the reasonably foreseeable hazards will be carried out. Experience will be reviewed along with available data from accidents, incidents or similar systems. A hazard checklist will then be compiled – this should identify potentially hazardous areas that will require further detailed evaluation.

b. Risk assessment will evaluate:

i. The severity of the consequences of the hazard occurring. ii. The probability of occurrence. iii. Whether the consequent risk is tolerable within the acceptable safety criteria of

EMA.

c. Risk management

i. If the consequent risk is tolerable within EMA’ safety criteria the risk can be accepted. If not, action will be taken to reduce the severity of the hazard or the probability of it arising to reduce the risk to a tolerable level.

5.2 Operational Safety Management Assessments

East Midlands Airport ensures all aspects of its operation are assessed, and changes to it, for safety significance. Safety assessments are performed and documented to ensure that due consideration is given to the safety of all parts of the operational system.

The safety assessment will be conducted to ensure that the management of any hazard is commensurate with the risk involved and the safety objectives which have been identified. Although following a similar process, differing requirements means that assessment methodology for Air Navigation Services has differences. The process is fully described in the MAG ANS Manual.

There are three levels of hazard and operability study (HAZOPS) which are as follows:

Level 1

This is the highest level of operational risk assessment and will arise when events or developments are planned which can be expected to have a major impact on aircraft operations. Examples of such developments or events are:



• A new taxiway. • A new terminal. • Airfield development work affecting the use and capabilities of runways. • When the airfield may be subject to exceptionally high demand. • A review of existing major risks.

A Level 1 HAZOPS will take the form of a meeting of suitable persons from relevant operational disciplines as well as third parties, such as consultants. These persons will be chosen by the chair of the meeting, who may be the Operations Director or one of their direct reports.

Level 2

This is an intermediate level of risk assessment and will be used for such events as:

• Airfield Works which do not affect runways • Limited scope changes to facilities and procedures

Level 2 HAZOPS may be chaired by any relevant manager and must involve a minimum of two persons, including ATC representation, when relevant. Persons representing additional key stakeholders will be involved as required.

A Preliminary Hazard Identification (PHI) standard checklist of potential issues may be used to assist in identifying hazards in each assessment. The risk level assessment will be recorded in the Safety Assurance Document (SAD). As per mitigation for all identified risk the ALARP (As low as reasonably practicable) principle should be used.

A pro-forma is included as Appendix 1 at the end of this Section

Level 3 This level of HAZOPS may be used to address a short-term situation where the scope and

impact are limited and can be reasonably handled at Duty Management level at, or near to, the time of the event. An example of such an event may be:

• Unplanned maintenance work on a taxiway surface • Failure of AGL service, or depletion of RFFS capability

A Level 3 HAZOPS will take the form of a discussion between the Airfield Operations

Supervisor and the ATC Watch Manager. Other key personnel may be consulted as deemed necessary by the AOS.

The discussion should cover those issues detailed in the Preliminary Hazard Identification

standard checklist above which may be used as an aide memoir. It is also a requirement that managers ensure that risk assessments are undertaken for all

activities within their department. Further guidance is available on the M.A.G intranet.

A high-level schedule of business and safety risks is held in the Manchester Airports Group Risk Register. Risks are addressed by balancing their severity against the cost and feasibility of reducing the risk.



EMA Operational Risks are contained within the Operational Safety Risk Register. A description of the methodology used is contained within the Compliance Monitoring Manual.

5.3 Safety Assurance Documentation

Introduction

To ensure the necessary safety objectives are achieved, all assessments made for Level 1 and Level 2 HAZOPS, together with their results and subsequent implemented procedures, will be recorded in the form of a “Safety Assurance Document” (SAD). This will also describe the methods used to ensure safety concerns are highlighted and communicated to those accountable for safety.

Contents of a Safety Assurance Document

The SAD should include the following:

a. Distribution list b. List of effective pages c. List of amendments d. System description – a description of the system/function which is being assessed e. Objectives – what the assessment aims to achieve f. Scope – what areas are and are not included within the document g. Requirements – all relevant regulatory or airport requirements should be listed h. Hazard identification, risk assessment and mitigation – see below

SAD’s should be controlled in line with the document control procedures detailed in paragraph 4 of this Section of the Manual. They will be reviewed by the document owner as required in paragraph 4.4 of this Section of the Manual. The Safety Review Board are responsible for oversight of the review process.

5.4 Hazard Identification

Each operating function assessed within the SAD is likely to involve a variety of systems (people, procedures, equipment or combinations of these) that support its activities. Each of these areas should be considered and the resulting hazards identified.

If a safety hazard, or a potential safety hazard, is considered to exist, the consequences of the hazard occurring and its effect on aircraft/operational safety must be considered. This should encompass: a) Severity: - The seriousness of the potential consequences, or the outcome of an unsafe event. This is categorised as shown in the following table



SEVERITY OF

OCCURRENCE MEANING VALUE

Catastrophic - Equipment destroyed - Multiple deaths

A

Hazardous - A large reduction in safety margins, physical distress or a workload such that operators cannot be relied upon to perform their task accurately or completely

- Serious injury - Major equipment damage

B

Major - A significant reduction in safety margins; a reduction in the ability of the operators to cope with adverse operating conditions as a result of increased workload, or as a result of conditions impairing their efficiency

- Serious incident - Injury to persons

C

Minor - Nuisance - Operating limitations - Use of Emergency Procedures - Minor incident

D

Negligible - Little consequence E

NOTE: This table illustrates one possible classification scheme. The actual classification used in a safety assessment must be indicated in the safety assurance document. b) the probability (likelihood) of the hazard occurring. The probability of occurrence can

be defined in either quantitative and qualitative terms (see below). This probability can be altered by increased rate exposure to the unsafe conditions.

CATEGORY MEANING VALUE

Frequent Likely to occur many times / Has occurred frequently 5

Occasional Likely to occur sometimes / Has occurred infrequently 4

Remote Unlikely to occur but possible / Has occurred rarely 3

Improbable Very unlikely to occur / Not known to have occurred 2

Extremely Improbable

Almost inconceivable that the event will occur 1

Many of the hazards identified will be mitigated by the application of existing Company standards, regulations, procedures and practices.

Once the severity of the hazard has been assessed and the probability of it arising has been estimated, a judgement can be made on whether: -

The consequent risk is acceptable or not. It is within the Company’s acceptable safety performance criteria? It can be further reduced at a reasonable cost?



For example, a major consequence of an undesired event with a high probability of occurrence is unacceptable. However, although undesirable, an event may be tolerable if the probability of occurrence is very low.

The following tables provide details for judging the tolerability of risks. The colour coding shown reflects the tolerability region in the inverted triangle below: RISK

PROBABILITY

RISK SEVERITY

Catastrophic

A

Hazardous

B

Major

C

Minor

D

Negligible

E

Frequent 5 5A 5B 5C 5D 5E

Occasional 4 4A 4B 4C 4D 4E

Remote 3 3A 3B 3C 3D 3E

Improbable 2 2A 2B 2C 2D 2E

Extremely Improbable 1

1A 1B 1C 1D 1E

5.5 Hazard Assessment

Safety risks assessed as initially falling in the intolerable region are unacceptable under any circumstances. The probability and/or severity of the consequences of the hazards are of such a magnitude, and the damaging potential of the hazard poses such a threat to the viability of the airport company, that immediate mitigation action is required. In general, two alternatives are available to bring the safety risks to the Tolerable or Acceptable regions:

• Allocate resources to reduce the exposure to, and/or the magnitude of, the damaging

potential of the consequences of the hazards; or

• if mitigation is not possible, cancel the operation.



Safety risks assessed as initially falling in the “Tolerable Region” are acceptable, provided mitigation strategies already in place guarantee that, to the foreseeable extent, the probability and/or severity of the consequences of hazards are kept under organisational control. Such risks may require senior management sign off.

Safety risks assessed as initially falling in the “Acceptable Region” are acceptable as they currently stand and require no action to bring or keep the probability and/or severity of the consequences of hazards under organizational control.

Following analysis, a conclusion will be made that provides assurance that the management of these hazards is commensurate with the risk involved and the safety objectives identified.

6. Monitoring Procedures and Risk Mitigation Measures

6.1 Introduction

Safety performance monitoring and measuring is the safety management process by which the safety performance of East Midlands Airport is verified in comparison to its safety policies and objectives. This process includes;

• Safety reporting (collection of data – ops safety risk register) • Safety analysis and safety studies • Safety inspections • Safety audits

Separate but similar arrangements for ANS provision are contained in the ATC MATS Part 2. 6.2 Measurement

The safety management process requires feedback to provide a baseline for assessing the safety performance so that necessary adjustments can be made to affect the desired level of safety. In order to determine the system is working recorded safety data will be analysed within the context of established key performance indicators with results set against safety performance targets. Methods of analysis include:

• Statistical analysis

Statistics are compiled as reports and submitted to the relevant managers on a monthly basis. Details are promulgated to staff via briefings and to third party aerodrome operators via the Airfield Safety Committee or Pilots Liaison Group/Local Runway Safety Team (as appropriate).

• Trend Analysis

Safety data will be utilised for monitoring of trends both internally and externally through the relevant safety committees. Any emerging trends will be highlighted which may indicate the existence of new hazards. Benchmark safety standards against which the limits of acceptable performance can be defined are set by the MAG Group Safety Board.

• Normative comparisons

Sufficient data may not be available to provide a comparison of the circumstances of the event or situation under examination with everyday experience. In this instance ‘real world’ experience operating under similar conditions may be used, for example:



aerodrome safety data, Operations Safety Audit; and aerodrome safety programmes

6.3 Key Performance Indicators Key Performance Indicators (KPI’s) are the metrics used to measure operational safety

performance levels at EMA. KPI’s monitor the level of safety performance in the following six areas:

a) Damage to Aircraft b) Damage to Vehicles and Equipment c) Wildlife Strike Events d) Air Navigation Services Safety Events. e) Runway Incursions f) Runway Excursions

All incidents classified within the above six metrics will be assessed in terms of severity as detailed in the following table:

Relevant safety committees assess the above data before it is passed to the EMA Safety Review Board and ultimately the M.A.G Group Safety Board. Additional safety data, including deviations, spillages and turnaround data, is also monitored for trend. All KPI’s should show a year on year downwards trend.



7. Safety performance monitoring 7.1 Operational compliance is monitored at EMA through a three tier process. These can be

summarised as follows:

7.2 The first tier of assurance is completed through regular monitoring and inspections in airside

areas and is carried out by the relevant operational department.

7.3 The second tier of assurance, undertaken by the EMA Compliance/Assurance department consists of documentation/procedural audits, including checks on the provision of a training programme and that training records are in place; these are carried out to ensure compliance with Aerodrome/Regulatory procedures and other associated documentation. These ensure at a high level that the processes and procedures which are in place at EMA are compliant with regulatory requirements.

7.4 Third tier audits assess the aerodrome’s compliance with regulations and are undertaken by

the CAA as a ‘Certification’ audit.

7.5 Further details of the above are contained within the following AOI’s: AOI 10 - Safety Audits AOI 11 - Safety Monitoring AOI 02 – Movement Area Inspections and Reporting

8. Emergency Response Planning

Procedures for Emergency Planning and Response at EMA are contained within the Aerodrome Emergency Plan.

9. Safety reporting and Investigation

9.1 Purpose Incident reporting is a key factor in assessing the efficiency of the safety management

system. This data allows for any areas for potential new or heightened hazards to be identified, as well as reviewing mitigation and procedures in place to assess their suitability.

9.2 Incident Reporting System The EMA Safety Management System involves the reactive and proactive identification of

safety hazards. Whilst aviation accidents are fortunately rare events, they are generally investigated more thoroughly than incidents and can reveal a significant amount about safety hazards. Relying exclusively on accident data for safety initiatives can be limiting due to only a few case samples applying, resulting in the potential for erroneous conclusions or inappropriate corrective actions to be taken.

There are five types of incident reporting system at EMA: -

Regulatory Compliance Audits

Documentation Audits

Monitoring



Mandatory Occurrence Reporting (MOR) via ECCAIRS or TOKAI (ATC only) Accident/Safety Occurrence (Incident) Reporting System – EMA Internal databases Voluntary/Anonymous Safety Reporting via web-based system. Personal Injury via Rivo Safeguard Additional ANS reporting

Further safety reporting details contained in AOI 09 “Incident Reporting and Investigations”.

9.2.1 Mandatory Occurrence Reporting

The overall objective of the CAA in operating occurrence reporting is to use the reported information to improve flight safety levels and not to attribute blame.

(a) Guidance on the MOR scheme and report filing is contained in EU Regulation 376/2014

& CAP382 / supplement CAP382s “guide to ground safety reporting”, and via the dedicated CAA webpage at the following link http://www.caa.co.uk/Our-work/Make-a-report-or-complaint/MOR/Mandatory-occurrence-reporting/.

(b) Details of any incident deemed to require a MOR should be reported by either, the internal reporting systems of individual organisations or via the ECCAIRS reporting portal at http://www.aviationreporting.eu/AviationReporting/

(c) Procedures relating to ATC reporting via TOKAI are contained in MATS part 2.

(d) EMA Airfield Operations are the central reporting point for the collection and collation of all information. All MOR’s submitted will be subject to the same investigation procedures as other such events.

9.2.2 Airside Accidents and Safety Occurrence (Incident) Reporting

The primary objective of the EMA airside accident and safety occurrence reporting procedures is to allow gathering of information and evidence to enable full investigations into the causes of the accident or safety occurrence so that remedial or mitigating action can be instigated to prevent future reoccurrence. It is not to attribute blame or liability.

(i) All incidents, accidents or events which result in personal injury at the airport use a

central reporting system (Rivo Safeguard). Submitted records are retained indefinitely.

Details of each report recorded are sent to the Health & Safety Department, who will determine the severity rating and assign the report for investigation as required

The Rivo reporting system provides the H&S Dept. with the means to track the

corrective actions identified as a result of an injury report. Reminders of overdue actions are issued automatically and reported at relevant safety meetings.

In the event of an incident occurring, the injured party or if unable to do so, a witness to

the event must bring it to the attention of their manager immediately. The same reporting and investigation requirements apply to reports made by members of the public to Airport staff.

(ii) Airside accidents involving damage to vehicles, equipment or infrastructure and Safety

Occurrences within airside areas are recorded by the duty Airfield Operations Supervisor on the ‘Airside Safety’ internal database. Accidents involving aircraft are also recorded on this database, in addition to any filed MOR.

http://www.caa.co.uk/Our-work/Make-a-report-or-complaint/MOR/Mandatory-occurrence-reporting/

http://www.caa.co.uk/Our-work/Make-a-report-or-complaint/MOR/Mandatory-occurrence-reporting/

http://www.aviationreporting.eu/AviationReporting/



Details recorded should also include manually recorded data gathered at the incident. The ‘reporting’ AOS will undertake necessary investigations, provide summary

reports/feedback and close out any actions as required. 9.2.3 Voluntary / Anonymous safety reporting A Voluntary / Anonymous Safety Reporting system is available for use by all East Midlands

Airport Airside operators. This system provides a means to allow airfield users to voluntarily raise safety concerns (anonymously if required) that can be responded to and investigated further, it also provides a further method for increasing knowledge on safety performance and culture. Reports can be submitted by following the link below. https://www.eastmidlandsairport.com/about-us/operational-documents/

9.2.4 Guidance on the ANS reporting is detailed in MATS Part 1.

9.3 Internal Safety Investigations The primary purpose of accident or safety occurrence investigations is to gather information

and evidence, in order that the facts can be determined with a view to preventing recurrence of an accident or escalation of a safety occurrence to an accident.

Incident investigation training is mandatory for all duty managers and supervisors. Further details are contained in AOI 09 “Incident Reporting and Investigations”. 9.4 Safety Surveys Safety Surveys can provide an indication of the levels of safety and efficiency within airport

operations. The understanding of systemic hazards and inherent risks associated with everyday activities allows EMA to minimise unsafe acts and adopt a proactive approach.

Safety Surveys are employed to systematically examine particular operational elements or functions, or the process used to perform specific operations. Safety Surveys can also be used to assess specific attitudes e.g. pilots or controller’s working a particular position. When completed by operational personnel, they provide important diagnostic information about routine daily operations and represent an inexpensive way to gather significant information regarding many aspects of airport operations, including:

a. Levels of teamwork and cooperation amongst various groups;

b. Problem areas or bottlenecks in daily operations;

c. Corporate safety culture; and

d. Current areas of dissent or confusion

Safety Surveys can potentially elicit information not obtained by other methods, by employing the use of checklists, questionnaires or informal, confidential interviews. The survey can span the complete risk management cycle, from Hazard Identification, through Risk Assessment, to Safety Oversight but as such surveys are subjective, reflecting individuals’ perceptions, information gathered may need to be verified prior to taking corrective action.

https://www.eastmidlandsairport.com/about-us/operational-documents/



10. Management of Change 10.1 Introduction

Internal or external factors may instigate changes at EMA. Examples of internal changes include management changes, new equipment, new procedures or the development of new or changes to existing infrastructure. External changes may include for example changes in regulatory requirements or the reorganisation of air traffic control. Hazards may inadvertently be introduced into the operation whenever change occurs. The EMA Safety Management System requires that hazards that are a by-product of change should be systematically and proactively identified, evaluated and appropriate measures be instigated to manage the safety risks of the consequences of hazards to a level ‘As Low As Reasonably Practicable’. Along with new hazards, change can also impact the appropriateness of existing safety risk mitigation and/or impact the effectiveness of existing safety risk mitigation means.

Para.10.2 (below) outlines the EMA Operations/Engineering Competency Framework, which forms the core requirements for personnel undertaking assessments of change.

10.2 Safety Competency Frameworks 10.2.1 The EMA Operations Safety Competency Framework outlines areas of expertise required to

run a safe and regulated aerodrome. It details the people that are charged with such responsibilities, a training needs analysis, identifies where improvement/maintenance of competency are required. This framework is based on CAP 700.

10.2.2 Air Traffic Control, Airfield Operations, RFFS and Airfield Ground Lighting / Air Traffic

Engineering have competency frameworks in place that cover the duties of technical staff who are required to know specific procedures and carry them out in specific ways. For RFFS, such requirements are required in order to retain role competence.

10.3 Assessment of Changes 10.3.1 EASA ADR.OR.B.040(f) defines the requirements for the assessment of change, GM1

provides further detail on areas to be covered, these include: a. identification of the scope of the change; b. identification of hazards; c. determination of the safety criteria applicable to the change; d. risk analysis in relation to the harmful effects or improvements in safety related to the

change; e. risk evaluation and, if required, risk mitigation for the change to meet the applicable

safety criteria; f. verification that the change conforms to the scope that was subject to safety

assessment, and meets the safety criteria, before the change is put into operation; and the specification of the monitoring requirements necessary to ensure that the aerodrome and its operation will continue to meet the safety criteria after the change has taken place.



10.3.2 Scope of the safety assessment

The scope of the safety assessment should include: a. the aerodrome, operations, management, and human elements being changed; b. interfaces and interactions between the elements being changed and the remainder

of the system; c. interfaces and interactions between the elements being changed and the

environment in which it is intended to operate; and d. the change from definition to operations.

10.4 Changes Requiring Prior Approval

10.4.1 EMA is required by EASA Regulation ADR.OR.B.040 to gain approval from the CAA prior to the implementation of any change to: b. An alternative means of compliance. c. The EMA change management procedure (for changes not requiring a prior approval). d. The terms of the aerodrome certificate or the certification basis e. Safety-critical aerodrome equipment. f. The level of protection of rescue and firefighting services. g. Low visibility procedures. h. Operation of aircraft with higher code letter.

10.4.2 The additional following changes are also subject to prior approval.

a. Constructions affecting sightlines from the ATC Visual Control Room. b. Developments on the movement area. (e.g. new aprons) c. Developments which might impact on the movement area. (e.g. New or extensions to

terminals or piers)

10.4.3 The CAA may require prior approval for changes to any obstacles, developments and other activities within the areas monitored by EMA in accordance with ADR.OPS. B.075, which may endanger safety and adversely affect the operation of an aerodrome.

10.4.4 ADR.OR.B.040 also requires that changes significantly affecting elements of the EMA safety management system require prior approval by the CAA; these changes are defined in ADR.OR.D.005 (b) (1) & (2) as:

“Changes significantly affecting the defined lines of responsibility and accountability, including the direct accountability for safety on the part of senior management; and any changes to the overall principles of safety, referred to in the safety policy, signed by the accountable manager”.

10.4.5 The application for a change to infrastructure requiring prior approval will incorporate the

assessment of changes contained in para. 10.3 within the process detailed in CAP 791 ‘Procedures for Changes to Aerodrome Infrastructure’ and in particular Part 2.

10.4.6 Notifications of changes requiring prior approval should be submitted at least 30 days prior

to the intended implementation date and will be made using application form SRS2011 available at http://www.caa.co.uk/Commercial-industry/Airports/Infrastructure-and-public-safety-zones/Application-for-the-approval-of-changes-to-aerodrome-infrastructure



10.5 Change Not Requiring Prior Approval

10.5.1 East Midlands Airport will appropriately manage and assess all changes to personnel, systems, equipment and procedures to ensure an acceptable level of safety is maintained during and after periods of change. Para 10.6 and 10.7 describe the ‘Management of Change’ processes.

10.5.2 Changes not requiring prior approval will be notified to the CAA on a six-monthly basis.

10.6 The Management of Change (Personnel) 10.6.1 Requirement Any changes to significant safety-related key personnel detailed within the Aerodrome

Manual Part B ‘Safety Management System’, including modifications to existing roles, personnel changes within the specified roles or the implementation of a new role will be subject to the EMA Operations Competency Framework assessment.

10.6.2 Responsibilities

The Safety Manager shall notify all managers about any potential safety-related change to any key safety personnel, as there may be interaction between departments, which must be considered as part of the change management process. Heads of the Department shall be responsible for safety assessments of all safety related changes within their respective departments. All safety significant posts have Safety Accountabilities and Responsibilities described within the EMA SMS. Changes to these safety accountabilities and responsibilities or the person undertaking the post must be subject to the EMA Operations Competency Framework assessment.

10.6.3 Direct Role Replacement

When a new member of staff is required to take on the safety responsibilities previously held by a colleague who is no longer in that role, the Competency Framework is used to compare their current level of competency in each area against the level needed to fulfil the safety responsibilities of that role. This gap analysis allows a subjective assessment of each candidate relating to their safety responsibilities and expertise, provides an objective training plan to acquire the areas of competence needed to fulfil the entire role. This process also prevents a person without the competency required from filling a role for which they do not have, or cannot get within an appropriate amount of time, the required safety competency. Until such a time that a new appointment to a role can fulfil all the required safety responsibilities, an existing member of the operations team should be identified as fit to cover the area temporarily.

10.6.4 Merger of Roles Should a situation occur where the safety responsibilities of two or more persons are

merged into one, or altered significantly so that responsibilities switch between two or more members of staff, the Competency Framework will be used initially to identify the safety responsibilities of the roles concerned. Once that is established, the safety responsibilities are then incorporated into the new roles. Use of the Competency Framework ensures that safety responsibilities are not “lost” during role transition.



10.6.5 Guidance a) Safety Competency Frameworks – Part B section 10.2 b) Change Management (System, Equipment, Procedure) – Part B, Para 10.6

10.6.6 References

a) EASA ADR.OR.B.040(f) – Management of Changes b) CAP 795 - Safety Management Systems - Guidance to Organisations c) ICAO Doc 9859 – Safety Management Manual

10.7 The Management of Change (System/Equipment/Procedure)

10.7.1 Requirement

Any significant System, Equipment or Procedural safety-related change detailed within the Aerodrome Manual Part B SMS or within its sphere of influence, including the implementation of a new procedure, modification of existing systems and the introduction of new systems, shall only be effected after the appropriate safety assessment has demonstrated that an acceptable level of safety will be met.

10.7.2 Responsibilities

The relevant Head of the Department shall notify all managers about any potential safety related change to any equipment, procedure or system as there may be interaction between systems, which must be considered as part of the change management process. The Department Heads shall be responsible for managing all safety related changes within their respective departments.

10.7.3 Procedural change

When a procedural change occurs (i.e. new regulation from the CAA or a new way of carrying out a safety critical activity) an initial risk assessment will be carried out by the relevant manager to determine the risk involved with the change. This may require users to be consulted. When due to the nature of the change, the acceptable level of safety cannot be expressed in quantitive terms, the safety assessment may rely on operational judgement.

10.7.4 System/Equipment change

Aerodrome and ATS system/equipment changes commonly pass through a variety of phases during their life from initial concept through to decommissioning. Safety needs to be planned for and addressed in all of these phases although the depth of risk assessment will vary depending upon the stage of the project and the degree of risk that exists. Performing risk assessment early in the change process can identify hazards that impact on the design of the system/equipment. It is better that these hazards and their impacts are identified early in a change so that the system/equipment can be designed to take account of them, rather than incurring expense trying to change a design or retrospectively to generate safety assurance evidence later in a change. Also, failure to update earlier safety analyses with information that subsequently becomes available in later change phases may invalidate the earlier analyses.



10.8 The Management of Change (Development) The ODSM will work in consultation with the appropriate authorities with whom any changes or new design/procedures will interface. Development changes at EMA that do not require prior approval will continue to follow the assessment of change process and principles laid down in CAP 791 ‘Procedures for Changes to Aerodrome Infrastructure’ as best practice. Once complete, the change will then be issued and monitored for compliance; records of the change process will also be kept for future audit.

10.9 Documentation Change The process for changes to the Aerodrome Manual is detailed within Part A of the Manual. Notifications of interim changes are issued in the form of Supplementary Instructions (ATC – contained in MATS Part 2) or Operational Advice Notices.

Operational Advice Notices (OAN’s) are issued to relevant companies on the Airport site to

advise them of changes to procedures prior to insertion in the Aerodrome Manual or to advise them of temporary works or procedures which may affect operations at the Airport. These are issued on the East Midlands Airport website and notified to relevant parties via an emailed link to nominated recipients.

It is the responsibility of the Manager of each recipient company to ensure that all relevant members of staff within their organisation are made aware of the information contained within the OAN. They should ensure that OAN’s are made accessible to staff at all times. It is the responsibility of the Manager of the individual company to ensure that the Airport is informed of any changes to existing email contact details or for the addition of further recipients. These changes should be sent to [email protected]. All current OAN’s are located on the dedicated webpage. These should be accessible to all members of staff as applicable. Non-extant documents will be removed from the webpage.

Receipt of OAN’s should be acknowledged as soon as possible after receiving the document. Acknowledgements should include the number/title of the OAN received, and the name and company of the person receiving it. Acknowledgement notification should be returned via e-mail to [email protected].

11. Safety promotion 11.1 Airside Safety Briefings (Passport to Operate Airside) To ensure the safety of new employees who may be unfamiliar with the potential hazards of

working within an airside environment, it is a mandatory requirement that all staff who are issued with a security ID permit that is zoned to allow access to airside areas, must successfully complete a basic safety training/briefing course (Passport to Operate Airside) before they gain access to any apron or aircraft movement area.

Further details of airside safety briefings are contained in AOI 07 “Airside Safety”.

11.2 Training and Education All personnel involved in airside activities will receive appropriate training in order to meet the required competencies relating to their individual duties and safety responsibilities. Appropriate vocational training will be identified through individual task analysis processes.





Training will be provided by the appropriate individuals/designated companies at EMA or through specialist contract trainers, who are required to possess vocational training and competency qualifications in their area of activity. An SMS Training’ package will be provided by EMA Safety Office (ODSM) and should be delivered to relevant EMA Departments by a ‘suitably qualified’ trainer. Training syllabus will provide the required knowledge, demanded by industry standards and to address the safety responsibilities associated with the duties being performed. Each syllabus will incorporate theoretical instruction on the procedures and arrangements provided for safety, together with practical experience either through supervised working or work placements. Periodic refresher training is an integral part of the ongoing training programme to enable basic standards of competency in individual disciplines is maintained.

11.3 Safety Communication East Midlands Airport staff are to be familiar with the published instructions in so far as they are

applicable to their duties. Tenant companies are to ensure that all their staff, who hold an Airside ID Pass, have read and are familiar with, all relevant Airside Operational Instructions (AOIs) detailed in the Aerodrome Manual which affect the execution of their duties. It is a mandatory requirement that this is achieved before unsupervised access airside is permitted.

All staff operating Airside must have ready access to up-to-date copies of the Aerodrome

Manual and Airside Operational Instructions. Additional safety communication methods are also used, their purpose and applicability are

described below.

Doccument Title Brief Description Issue Frequency EMA website

Supplementary Instruction (SI)

A Supplementary Instruction forms part of the Airport’s Safety Assurance process; as a means of timely notification to users, of any permanent change to the content of regulatory or safety critical documentation.

As required Yes

Operational Advice Notice (OAN)

An Operational Advice Notice is used to advise of any operational change, which will not prompt a permanent amendment to a regulatory document but which requires to be communicated to users.

As required

Yes

Information Notice (IN)

An Information Notice is used as a general communication platform to notify operational or administrative pertinent information, which does not warrant the issue of a SI or OAN.

As required

Yes

Aerodrome Safety Alert (ASA)

An Aerodrome Safety Alert will be issued to communicate immediate safety concerns relating to operations, equipment or environment; and to highlight negative safety trends.

As required

Yes



As detailed above, such instructions and notices are available on-line via the EMA website, however printed copies are uncontrolled and Tenant companies must establish a system to ensure validity of the documentation and that all staff are kept informed of amendments in a timely manner.

11.4 ATC and Airfield Operations

In addition to the responsibility for compliance with legislation and Aerodrome Certification requirements, all Operations staff have a duty to ensure that the areas under their control are safe and pose no risk to persons or aircraft. The management and control of airfield activities at EMA is achieved through the development, promulgation and implementation of AOI’s and associated regulatory and departmental standard operating procedures. These documents are referenced, as relevant within the manual to ensure compliance with relevant legislation and the Aerodrome Certificate requirements Three additional management programmes have been developed to deal with particular aspects of Airside safety:

• EMA Wildlife Control Management Plan • EMA Snow Plan • Safety Assurance Documentation Procedures

All ATC operational procedures are detailed in MATS Part 2, which is a CAA approved document compliant with CAP 670.

12. Safety Management System Outputs

12.1 Safety Analysis The safety management process requires feedback to provide a baseline for assessing the safety performance so that necessary adjustments can be made to affect the desired level of safety. In order to determine the system is working, recorded safety data will be analysed within the context of established key performance indicators with results set against safety performance targets. Safety analysis is therefore based on factual information, originating from several sources (Mandatory Occurrence Reporting, Airside Accident and Safety Occurrence Reporting Procedures, investigation findings and various hazard identification programmes etc). Relevant data must be collected, sorted and stored. Analytical methods and tools suitable to the analysis are then selected and applied to provide evidence of trends.

12.2 Analytical methods and tools.

• Statistical analysis.

Statistical Analysis is based on procedures utilising the concept of probability which provides more credible results for a convincing safety argument. This method requires the analysis of numeric data and identification of trends to provide graphical presentations of analysis. Compiled as Safety Management Systems ‘Statistics Reports’ and presented to the safety committees as detailed in Paragraph 2.12 of section 1 of this chapter namely:



i. Safety Review Board ii. Pilots Liaison Group (incorporating the Local Runway Safety Team). iii. Airfield Safety Committee. iv. Health and Safety Committee. v. Emergency Planning Committee

• Trend Analysis

Safety data collected by EMA Operational departments will be utilised for monitoring of trends both internally (within the relevant departments) and externally through the committees detailed above. Predictions relating to potential future events may be stated, along with the highlighting any emerging trends which may indicate the existence of a new hazard. Benchmark safety standards against which the limits of acceptable performance can be defined are set by the MAG Group Safety Board. Trend analysis, undertaken by the relevant department or committee, should trigger “alarms” when performance is diverting from the accepted limits. • Normative comparisons

Sufficient data may not be available to provide a factual basis, against which to compare the circumstances of the event or situation under scrutiny with everyday experience. The absence of credible normative data can often compromise safety analysis and therefore, in such instances, ‘real world’ experience of operating under similar conditions may be used. Examples of these programmes are: - i. aerodrome safety data analysis, ii. Operations Safety Audit; and iii. aerodrome safety programmes

• Simulation and testing

Underlying safety hazards may become evident through testing, such as laboratory/company testing for analysing material defects. In order to test suspect operational procedures, simulated field testing under actual operating conditions may be required. • Expert panel

The EMA Safety Review Board will evaluate safety hazards and additional ‘specialist’ views will be sought as and when required. • Cost – benefit analysis

The acceptance of recommended risk control measures may be dependent on credible cost-benefit analyses. The costs of implementing the proposed measures are weighed against the expected benefits over time. Cost benefit analysis may, on occasions, suggest that accepting the risk is preferable to the time, effort and cost necessary to implement corrective action. • Safety studies

Studies and analyses conducted by ICAO, EASA, CAA, airlines, manufactures or professional and industry associations may be utilised for complex or persuasive safety issues.



12.3 Key Performance Indicators As defined in paragraph 6.3 of this section Key Performance Indicators (KPIs) are the metrics used to measure operational performance levels at EMA. Quantitative and qualitative indicators are employed to evaluate results to determine that the system is working. The EMA Key (Safety) Performance Indicators are expressed in terms of frequency of occurrence of a specified event. The following quantitative measures are used: - Based on total aircraft movements, - a) Damage to aircraft per 10,000 movements b) Damage to vehicles and equipment per 10,000 movements c) Wildlife Strikes per 10,000 movements d) Air Navigation Services Safety Events per 10,000 movements e) Runway Incursions per 10,000 movements f) Runway Excursions per 10,000 movements Additional, quantitative data is derived from Safety Occurrences , lower than level 5 (as defined in paragraph 6.3 ‘incident categorisation severity matrix’), Notification of Non-Compliance and Injury to personnel airside, all rated at per 10,000 movements

Qualitative data, derived from both operational deviations and aircraft turn-around monitoring, is assessed with results providing the benchmark for trend analysis. To achieve the required level of safety performance (target/objective), by which success at EMA is measured, KPI’s should indicate a year–on–year continual downward trend against the established factors specified above.

13. Compliance Monitoring

13.1 Safety Audits

Operational compliance is assured at EMA through Safety auditing, whether internal or external, this will involve the highest level of management holding responsibility for safety within the relevant areas of the operation. Senior management are to be made aware of the Safety Audit findings in order that appropriate action can be taken. Full details relating to Safety Auditing at EMA can be found in the following Airside Operational Instructions: -

a) AOI 02 – Movement Area Inspection & Reporting b) AOI 05 – Apron Management c) AOI 07 – Airside Safety d) AOI 10 – Safety Audits e) AOI 11 – Safety Monitoring f) AOI 12 – Control of Vehicles g) AOI 15 – Wildlife Hazard Management h) AOI 16 – Aerodrome Safeguarding i) AOI 17 – CAP 232 Surveys j) AOI 20 – Safe Handling and Storage of Fuel and Dangerous Goods



13.2 Compliance Monitoring of Contracted Activities 13.2.1 Aerodrome Survey Data and the Treatment of Obstacles

CAP 232 sets out the required specification for Aerodrome Licensing Topographical and Obstacle limitation survey. East Midlands Airport will procure these under contract with SLC Associates, who are an CAA approved provider.

13.2.2 Aeronautical Ground Lighting

ATG provide EMA with expertise in maintaining the software for the AGL system. 13.2.3 ILS modelling and Inspections

‘NATS’ undertake safeguarding ‘technical assessments’ required to assess proposed developments against ILS modelling criteria, under the requirements of CAP 670. Flight Calibration Services Ltd undertake ILS flight checks twice a year on both runway 09 and 27.

13.2.4 Instrument Flight Procedures

Procured under contract with ‘Osprey Consulting’ approved specialist contractor. 13.2.5 Photometric Survey

TMS undertake a Photometric Survey quarterly on runway lighting. 13.2.6 Instrument Runway Visual Range (IRVR) Equipment

AGI undertake IRVR Calibration annually.

13.2.7 Navigational Aids Technical assessments, relating to navigational aids will be undertaken by EMA Airfield Technical Manager (or designate) using approved Navaid Equipment Support, provided by ERA, Muir Matheson and Navtech. Leonardo are contracted to maintain the primary radar. UPS powering the ATC building is contracted to ADB Safegate. Further details are contained within the Airfield Engineering ‘Exposition’ document.

13.2.8 Communications

Telephones and Private Wires are provided and maintained by NATS & BT. NATS provide data services to ATC. Andrew and Arnold provide backup internet services for ATC. Western Power Distribution provide 4 x Cell Tower real-estate for ATC services. Zycomm also provide one Cell Tower real-estate for ATC services.

13.2.9 Licences

Operational Licences are obtained from CAA and OFCOM



13.2.10 Wildlife Hazards Assessments relating to wildlife risk to aviation (safeguarding / development) and as

support for the day to day on-aerodrome wildlife monitoring control aspect undertaken by Airfield Operations is procured under contract with ‘Airfield Wildlife Management’

13.2.11 Grassland Management T H Heath undertake grassland management to the agreed requirements of the Airfield

Grassland Management Programme, owned by the Head of Fire & Airfield Operations. 13.2.12 Meteorological Reporting The Met Office are contracted to provide a weather forecasting system, appertaining to

runway operations. Vaisala provide, maintain and calibrate runway/taxiway surface temperature and

forecasting prediction system. 13.2.13 Airfield Pavements - Inspection and Maintenance Inspection of airfield pavements will be undertaken within timescales as prescribed within

the Airfield Pavements - Maintenance and Management Plan, owned by Engineering Services. Suitably qualified engineers will carry out the inspections, supported, under contract by Aecom. Remedial pavement maintenance will be procured under contract with either Galliford Try, Whitehouse Construction or Allied Pavement Engineering.

13.2.14 Snow Clearing JR Maintenance are contracted to assist EMA Operational Departments during ‘winter

conditions’ periods including the removal of excess snow. 14. Aeronautical Data; Quality Management System

14.1 CAP 232 Survey CAP 232 provides guidance on what information should be included in the Aerodrome

Survey, so that the Aerodrome Licensee can meet their safety responsibilities and provide the required data to the CAA.

EMA procedures and requirements are detailed in AOI 17 – CAP 232 Surveys



Appendix 1

PRELIMINARY HAZARD IDENTIFICATION CHECKLIST

DATE:- HAZOPS CO-ORDINATOR:-

WORKS PROJECT / PROCEDURE:-

GROUP MEMBERS ROLE

CONSIDERATION IDENTIFIED HAZARD(S) CONSIDERATION IDENTIFIED HAZARD(S)

Runway Incursion Runway Restrictions

Taxiway Incursion AGL

Consistent with Published Policy

Pushback Procedures

ATC Aerodrome Issues ATC Airspace Issues

Signage-Mandatory / Information

Pavement Markings

Low Visibility Procedures

Emergency Procedures / RFFS Response

Pilot/Driver Sightlines Dangerous/Confusing Lighting

Aerodrome Safeguarding – Obstacles/Nav Aids

Bird Hazard

Stand Parking Jet Blast

FOD Promulgation of Information

Human Factors Other Events or Activities

Other Factors



SECTION 3 REPORTING TO COMPETENT AUTHORITY 1. Definitions 1.1 For the purposes of this document, an accident as defined in EU376/2014 (EU996/2010) is:

An occurrence associated with the operation of an aircraft which, in the case of a manned aircraft, takes place between the time any person boards the aircraft with the intention of flight until such time as all such persons have disembarked, or in the case of an unmanned aircraft, takes place between the time the aircraft is ready to move with the purpose of flight until such time it comes to rest at the end of the flight and the primary propulsion system is shut down, in which: (a) a person is fatally or seriously injured as a result of: being in the aircraft, or, direct

contact with any part of the aircraft, including parts which have become detached from the aircraft, or, direct exposure to jet blast, except when the injuries are from natural causes, self- inflicted or inflicted by other persons, or when the injuries are to stowaways hiding outside the areas normally available to the passengers and crew; or

(b) the aircraft sustains damage or structural failure which adversely affects the structural strength, performance or flight characteristics of the aircraft, and would normally require major repair or replacement of the affected component, except for engine failure or damage, when the damage is limited to a single engine, (including its cowlings or accessories), to propellers, wing tips, antennas, probes, vanes, tires, brakes, wheels, fairings, panels, landing gear doors, windscreens, the aircraft skin (such as small dents or puncture holes) or minor damages to main rotor blades, tail rotor blades, landing gear, and those resulting from hail or bird strike, (including holes in the radome); or

(c) the aircraft is missing or is completely inaccessible;

1.2 For the purposes of this document, a serious incident and an incident (safety occurrence) as

defined in EU376/2014 (EU996/2010) is as follows:

(a) a serious incident - an incident involving circumstances indicating that there was a high probability of an accident and is associated with the operation of an aircraft, which in the case of a manned aircraft, takes place between the time any person boards the aircraft with the intention of flight until such time as all such persons have disembarked, or in the case of an unmanned aircraft, takes place between the time the aircraft is ready to move with the purpose of flight until such time it comes to rest at the end of the flight and the primary propulsion system is shut down.

(b) An incident (safety occurrence) - an occurrence, other than an accident, associated with the operation of an aircraft which affects or could affect the safety of operation;



2. Reporting Procedures 2.1 Accidents, serious incidents and safety occurrences must be reported without delay to

Airside Operations Supervisor (AOS) or the Airport Duty Manager (ADM). 2.2 Details of any incident, deemed to require a Mandatory Occurrence Report (MOR) which are

notifiable to the CAA (Competent Authority) are required to be completed and submitted as per AOI 09 ‘Incident Reporting and Investigation’.

2.3 The primary purpose of accident or safety occurrence investigations is to gather information

and evidence in order that the facts can be determined with a view to preventing recurrence of an accident or escalation of a safety occurrence to an accident.

3. Preservation of Evidence 3.1 The scene of the accident or safety occurrence should be isolated and the vehicles, plant and

equipment involved in the accident or safety occurrence should not normally be moved until the Airfield Operations Supervisor is in attendance. However, if in the judgement of the senior person present or the Officer in Charge of the Fire Service their removal is necessary in the interests of safety or to affect a rescue, this may be done. The scene should preferably be photographed before being disturbed, by digital camera if possible.

4. Policy and Procedures related to the use of alcohol, psychoactive substances and medicines

4.1 Drug, alcohol and other substance misuse is everyone’s concern. It can lead to reduced

productivity, taking time off work and accidents at work. Employers have a general duty under the Health and Safety at Work Act 1974 and Management of Health and Safety at Work Regulations 1999 to ensure, as far as is reasonably practicable, the health, safety and welfare of their employees. This includes substance misuse, monitoring and checking of their staff.

4.2 All services partners operating airside should have a substance misuse and alcohol policy in force within their organisation. This policy should have the following contents as a minimum.

• Any person suspected of being under the influence of alcohol or drugs within the airside areas, will be taken immediately from airside and tested in accordance with company procedure.

• The maximum alcohol level is to be stated and set as 35mcg per 100ml breath alcohol concentration, which is equivalent to 80mg/100ml blood alcohol concentration. This level should be set as a minimum standard within the policy.

• All personnel operating airside must inform their line manager if they are taking medication which could affect their ability to operate.

4.3 East Midlands Airport is a provider of a workplace and in some cases a provider of equipment and therefore has duties to ensure so far as reasonably practicable the health and safety of others who use that place of work. To ensure a safe working environment is maintained airside, Airfield operations police and monitor airside activities and may stop any person they suspect of being under the influence of alcohol or drugs. They have the authority to remove this person from the airside area and report them to the service partner. In the event this does occur it is the service partners responsibility to enforce their policy and procedures to deal with the situation. The Airfield Operations Supervisor may also request the attendance of Leicestershire Police



5. Compliance with Safety Directives 5.1 Safety Directives, issued by the Competent Authority, will be reviewed within an initial

impact assessment process, carried out by the Operations Development and Safety Manager (ODSM) or designated deputy/appropriately qualified person. Pertinent details of the safety directive will be recorded on form SD/001-18 (appendix 1), relevant managers (procedural owners) will be identified and will receive a copy of form SD/001-18 for further action. Any required changes will be complied with in accordance with the implementing procedures detailed in this Manual.

5.2 The process will be overseen by one or more of the following committees, as appropriate: -

• EMA Safety Review Board • EMA Health & Safety Committee • M.A.G Group Safety Board • M.A.G Group Aviation Operations Board

6. Reaction to Safety Problems 6.1 Any safety issue will be assessed in accordance with the procedures detailed in this Manual.

In addition to the committees listed above, safety issues will, as relevant, be addressed via: - • EMA Airfield Safety Committee • EMA Pilots Liaison Group • EMA Emergency Planning Group • EMA Safety Review Board Dissemination of safety-related information is effected by various means as appropriate: - • EMA Operational Advice Notices • EMA Airside Safety Bulletin • M.A.G Safety Notices • M.A.G TV

7. Handling of Safety Recommendations

7.1 Safety recommendations, issued by the Safety Investigation Authorities will be managed as detailed in the paragraphs above, using the appropriate safety-related committee and procedures detailed in this

8. Recording Aircraft Movement 8.1 All aircraft movements and associated flight data are recorded by ATC, using the Chroma

system, from which information is provided to the financial management system, enabling CAA information to be derived and reported.

Further details on the logging of flight data is notified in MATS Part 2. Details on passenger numbers are recorded by the Handling Agent



SECTION 4 REQUIRED AERODROME PERSONNEL QUALIFICATIONS AND PROCEDURES

1. Training Programme 1.1 All personnel involved in Airside activities will receive appropriate training in order to meet

the required competencies relating to their individual duties and safety responsibilities. Training will be provided by the appropriate individuals/designated companies at EMA or

through specialist contract trainers. Trainers of such activities are required to possess vocational training and competency qualifications in their area of activity.

Training syllabi will provide for the knowledge as required by industry standards and to

address the safety responsibilities associated with the duties being performed. Periodic refresher training is an integral part of the ongoing training programme to enable

basic standards of competency in individual disciplines to be maintained. Suitable facilities should be provided and used whilst training and assessing is taking place All training and examinations (if applicable) are to be completed prior to personnel

performing their duties un escorted. 1.2 Operational Personnel To ensure the safety of new employees who may be unfamiliar with the Airport

environment, or as a refresher for existing personnel, it is a requirement that all personnel undergo an airside safety briefing, in the form of a classroom presentation. This briefing will be entitled “Passport to Operate Airside”, the understanding of which will be measured by the completion of a multiple-choice test. The candidate will only receive a Passport to Operate Airside (POA) certificate upon successful completion. This certificate is required to be submitted to the EMA Pass Office before an airside security ID card can be issued and is valid for 6 months from date of issue. The POA is not designed to replace any company safety training or induction course but to give a basic understanding of the specific requirements and safety hazards associated with working in airside areas before more specific training be initiated.



2. Training and Checking Procedures 2.1 Training regimes, procedures and assessment processes, for specific roles, are the

responsibility of each department, in accordance with, where relevant, any regulatory requirements applicable to the role. All employees must hold a personal training file, with all their up to date training records. Departmental / Line managers should ensure that continuous assessments and or proficiency checks are to take place in roles as applicable.

2.2 Training Programme – General At initial pass issue and upon renewal, all personnel involved in the operation, maintenance

and management of the aerodrome together with those operating unescorted on the movement area, and other related operational areas are required to undertake and successfully complete airside safety training. This will be in the form of a classroom presentation and will be entitled “Passport to Operate Airside”, further details are contained in 1.2 of this section and Section 2 of Airside Operational Instruction 07 ‘Airside Safety’. Adequately qualified and experienced instructors and assessors for the implementation of such training programmes are to be used. In addition, suitable facilities and means are to be used for the provision of training.

2.2.1 SMS An SMS Training’ package will be provided by EMA Safety Office (ODSM) and should be delivered to relevant EMA Departments by a ‘suitably qualified’ trainer.

2.2.2 Human Factors and Organisation Training Human Factors training is to be provided to staff in areas where it is applicable. The Managers of these areas are to identify roles that require Organisation training and Human factors training. The manager is then responsible to arrange this training via appropriate channels with an appropriate training provider or qualified trainer.

2.2.2 Operations

All East Midlands Airports Operational Departments should have training plans, and these are to be held within the relevant department.

2.3 Customer Services

All East Midlands Airports Customer Services Departments should have training plans, and these are to be held within the relevant department.



3. Remedial Action 3.1 Procedures for managing personnel, who fail to reach or maintain the required standards,

are detailed in departmental documentation and supported by the Company’s Procedures and Processes documentation.

Where appropriate or deemed necessary, individuals failing to maintain the required

standards could be subject to the Company’s Disciplinary Procedures. This will be particularly relevant where regulatory requirements have been deemed to be compromised.

3.2 Operations

The actions taken, in the event that required standards are not achieved or maintained, are detailed in the documents listed in the table above (Para. 2.2.1).

3.3 Customer Services Security and Passenger Services staff will be required to undertake a programme of re-

training, whenever they fail to achieve or maintain the required standard. If an acceptable standard is still not achieved, re-deployment within the business will be considered, where appropriate, or termination of the employee’s contract will apply.

4. Retention of Documentation 4.1 Operations Requirements for the recording and storage of documents are detailed in Section 2, para. 4.2

of this Part of the Aerodrome Manual. Details relating to training and assessment documentation are listed in the table at Para. 2.2.1

4.2 Customer Services All Security and Passenger Services staff have an individual Training Record, giving a detailed

account of their training history. Training records are held locally, within the department, and are retained for as long as the individual is undertaking the specified duties.

4.3 Training records for all personnel are to be held for proficiency checks, as well as a record of

training that has been given. This information is to be made available for personnel on request and also to new employer where relevant, within the guidelines of the Data Protections Act

5. Proficiency Check Programme 5.1 Operations Training and assessment related documentation (programmes and training records) will be

audited internally on a routine basis as part of the Internal Audit Plan and/or departmental schemes. The audit will check that the required training programme and training records are in place. They are also subject to scrutiny as part of the CAA Ops/ATC Audit. Training courses should be validated by appropriately trained persons.



5.2 Customer Services Training records are checked periodically throughout a 12-month period, both internally and

externally, by authorised M.A.G Auditors and CAA Compliance Inspectors. 5.3 Proficiency checks

The purpose of the proficiency check is to establish the ability of an individual to perform satisfactorily, in accordance with applicable requirements and the content of the aerodrome manual. Departmental/line managers should identify the elements that each proficiency check should cover and define the periodicity that such checks should be undertaken (The proficiency check does not need to cover all associated elements at the same time; however, all elements should be covered within a 24-month period). Proficiency checks should be conducted by nominated assessors meeting the requirements detailed in EASA AMC1 ADR.OR.D.017(d) Training and proficiency check programmes



Appendix A “Safety Directive Impact Assessment” Form



INTENTIONALLY LEFT BLANK


1 Introduction





6 Plan

n

PART C – PARTICULARS OF THE AERODROME SITE

SECTION 1 DESCRIPTION OF THE AERODROME SITE


Version 1.0; 2019

EMA Aerodrome Manual Part C; Section 1

Uncontrolled when printed Page C1 of 18 2019, V1.0

SECTION 1 DESCRIPTION OF THE AERODROME SITE 1. The Aerodrome and Surrounding Area East Midlands Airport is located 7 nautical miles south-east of the city of Derby. A plan showing the location of the aerodrome in relation to the nearest town/populous area is

contained as Appendix 1 at the end of this Section 2. The Aerodrome; Location, Layout and Facilities

• Aerodrome Location:-

OSGB Reference; 445363.72

326151.25

• Aerodrome Reference Point (ARP):-

Mid-point of Runway 09/27, WGS 84 Reference; Latitude 524951.60N

Longitude 0011941.24W

• The Aerodrome Reference Temperature is 21C

Plans and charts depicting the following detail are contained in the Appendices at the end of this section (1:2500 scalable Aerodrome Plan available on request):-

Aerodrome boundary - Appendix 2. Facilities, Visual & Non Visual Aids and Wind Direction Indicators - Appendix 3. Layout of Runways, Taxiways and Aprons - Appendix 4

3. Facilities Outside of the Aerodrome Boundary

Plans showing the location of facilities and equipment outside the Aerodrome Boundary are contained in Appendix 5

4. Physical Characteristics 4.1 Runway

- Runway 09/27 is designated as a Code 4E Runway - Runway 09/27 is 2893m long and 45m wide and is constructed of Bétons Bitumineux pour

chaussées Aéronautiques (BBA) asphalt, with 7m runway shoulders either side of the runway.

- The Pavement Classification Number (PCN) is 87/F/C/W/T. - The Aerodrome Elevation is 306ft - Rwy 09 Threshold Elevation is 306ft; Rwy 27 Threshold Elevation is 282ft - A Runway Strip applicable to a code 4E, instrument runway is provided. - A Cleared and Graded Area (CGA) is provided and the runway has been delethalised. - 30m paved stopways are provided for runway 09 and 27 (see figure 1). - A 311m clearway is provided for runway 09 and a 459m clearway is provided for runway 27



- Physical characteristics of the runway environment are detailed in EMA Aeronautical Information Publication EGNX AD 2.10, 2.12 &2.13 also Type A chart.

4.2 Taxiways

23m taxiways are provided with 43.5m (taxiway centreline to object) strips. The taxiways are constructed of asphalt and brushed concrete. The pavement classification number is 66/F/C/W/U

Taxiway Mike south of Holding Point M3 is certified as code C for public transport operations to

abeam the turn into hangar 29. Surface markings, identified by Intermediate Taxi Holding Points, nominated as M4 and M5 are provided at this point to delineate the boundary between the ‘Mike’ taxiway and the Third Party Managed Area within the Maintenance Area. Further details relating to Maintenance Area operations can be found in AOI 05 ‘Apron Management’.

Designator Code No. Width (metres) Strip width

(metres) Pavement

A – Alpha* E 23 43.5 66/F/C/W/U G – Golf E 23 43.5 66/F/C/W/U H – Hotel E 23 43.5 66/F/C/W/U M – Mike ** *** D 23 37 66/F/C/W/U S - Sierra D 23 37 66/F/C/W/U W - Whiskey E 23 43.5 66/F/C/W/U

* Alpha Taxiway between Uniform and Victor is reduced to Code D when a Code E aircraft is manoeuvring on the East Apron at Uniform.

** Reduces to Code C south of Mike intersection with the Alpha taxiway. *** Due to turn constraints, aircraft with wingspan in excess of 45m must exercise caution

when using Mike and Sierra; these taxiways are not available for MD11 and aircraft larger than Code D.

Apron taxiways

Designator Taxilane Code Taxiway Code Pavement F- Foxtrot (West) E 78/R/C/W/T B – Bravo (West) E 78/R/C/W/T J – Juliet (West) * D E 78/R/C/W/T K - Kilo (third Party Area) C (Max G650 aircraft) 33/R/C/X/T N – November (Central-West) E reducing to C south

of stand 43 74/R/C/W/T

Q – Quebec (Central) D 63/R/D/X/U C – Charlie (Central) D 63/R/D/X/U R – Romeo (Central) C 63/R/D/X/U CA - Charlie Alpha (Central) B757W (41.1m + 20%

each wingtip ) 63/R/D/X/U

T – Tango (Central) C 63/R/D/X/U U – Uniform (East) E 63/R/D/X/U D – Delta (East) D 63/R/D/X/U V – Victor (East D 63/R/D/X/U



* Juliet taxiway code E leading off Alpha on to west apron. From junction with Bravo

reduces (south) to code D taxilane.

In the event that Taxiway Alpha, to the north of the Central or East Apron is/has to be closed, Taxi lanes Quebec, Charlie, Romeo on the central apron can be used as a through route for code C aircraft and Uniform, Delta and Victor on the east apron can be used as a through route for code D aircraft (Associated safety assurance documentation (SAD) 64 refers).

4.3 Apron Characteristics

Aprons are constructed of brushed concrete (with partial asphalt inlays on the Central) and are

designated as West, Central-West, Central and East. Pavement Classification Number (PCN) evaluations are:

Central and East apron = 63/R/D/X/U Central–West apron = 74/R/C/W/T West apron = 78/R/C/W/T

The elevations for the aprons are:-

• Central – 289ft • West – 289ft • East – 272ft

4.4 Visual and Non-Visual Aids 4.4.1 (a) Visual Aids

i Approach, Runway and Taxiway lighting is provided in accordance with the requirements stated in ICAO Annex 14; Volume 1; Facilities provided are detailed in the Manual of Air Traffic Services Part 2 (MATS Part 2), which also details the operation of the Lighting Panel, Intensity Settings, Lighting Inspections and contingency procedures.

ii Airfield signage is provided in accordance with ICAO Annex 14; Volume 1 and detailed

within Appendix 3. iii Runway and Taxiway surface markings are provided in accordance with the guidelines

stated in ICAO Annex 14; Volume 1.

(b) Wind Direction Indicators

i Two illuminated wind direction indicators are provided north of the runway strip adjacent to the Rwy 09 and 27 aiming point markers, with a third non-illuminated wind sleeve adjacent to the runway mid-point.

ii Test procedures for illumination of wind socks are contained within Airfield Engineering

Exposition Document.



4.4.2 Navigation (Non-Visual Aids)

• Instrument Landing Systems (ILS) - ILS systems are provided for both runways. Runway 27 is equipped with a CAT IIIB system, and runway 09 is equipped with a CAT I system.

• Radar - A Marconi S511 radar is situated on the north side of the aerodrome providing

primary radar for ATC. Remote sites provide secondary radar information via landline.

• Distance Measuring Equipment (DME) - A DME is located on the north side of the aerodrome and is coupled to the ILS.

• Non Directional Beacons (NDBs) - NDB’s are situated on each extended runway

centreline. • VDF Equipment - A VHF direction finding antennae is situated on the north side of the

aerodrome which enables bearings of aircraft radio transmissions on 124.0MHz and 134.175MHz.

4.5 Rescue and Fire Fighting Service Level of Protection AOI 18 “RFFS Procedures” details of EMA Rescue and Fire Fighting Level of Protection. 4.6 Obstacles

The responsibility for ensuring that bad ground and obstruction marking is adequate rests

with ATC and Airfield Operations and periodic airfield surface inspections are conducted. Requests for bad ground and obstructions markers are made through Airfield Operations. Requests for temporary lighting are made to the Airfield Ground Lighting Technicians.

In the case of new structures the requirement is identified either as part of the Safeguarding

Process or at the planning stage and ATSM and the Airport’s survey contractor will provide advice in accordance with CAP 232 or following discussion with CAA SRG as appropriate.

Obstacles lit in accordance with ICAO Annex 14; Volume 1 are detailed in MATS Part 2 Section 3. The Aerodrome Obstacle Chart is contained in Section D; Appendix 1

4.7 Isolated Aircraft Parking Position The isolated aircraft parking position (EASA CS-ADR-DSN.F.370) is located on the Bravo

taxiway (west apron); abeam intermediate taxi holding point A9. This location provides a safe separation between the aircraft and other aerodrome activities and is more than 100m from other parking positions, buildings or public areas. Note: Use of this position requires the closure of Stands 99 to 103.

4.8 Overload Operations

Overloading of pavements by aircraft/loads larger than the defined (design or evaluation) load shorten the design life of the pavement, as such the following criteria should be applied to the relevant, given pavement area of operations. “The annual number of overload movements should not exceed approximately 5% of the total annual aircraft movements”.



5. Permitted Operations 5.1 Manchester Airports Group is the certified provider of Air Navigation Services, Certificate No

UK/2012/00005 and is designated under Certificate No UK/2012/00005/003 to provide services at East Midlands Airport.

The ATC operations are the responsibility of the Air Traffic Services Manager and are

provided in accordance with the regulations promulgated in the Manual of Air Traffic Services Part 1 and the Manual of Air Traffic Services Part 2.

5.2 East Midlands Airport is permitted to operate flights under Visual Flight Rules (VFR), Special

VFR (SVFR) and Instrument Flight Rules (IFR); Day and Night operations. Terms of the Aerodrome Certificate are contained in Part A; Section 3; Annex 1



Appendix 1 - Plan Showing the Distance From Nearest Town/Populous Area



Appendix 2 - EMA Boundary and Land Ownership



Appendix 3 – Facilities, Visual & Non Visual Aids and Wind Direction Indicators



Appendix 4 – Layout of Runways, Taxiways and Aprons



Appendix 6 Details of the physical characteristics of the runway environment



Appendix 6 – Plan Showing the Location of EMA Aerodrome Facilities and Equipment outside the Boundaries of the Aerodrome



Appendix 7 – Operational Area and 3rd Party Managed Area


1 Introduction





6 Plan

n

PART D – PARTICULARS OF THE AERODROME

REQUIRED TO BE REPORTED TO THE AERONAUTICAL INFORMATION SERVICES

SECTION 1 AERONAUTICAL INFORMATION SERVICES

SECTION 2 AERODROME DIMENSIONS


Version 1.0; 2019

Aerodrome Manual Part D; Section 1

Uncontrolled when printed Page D1 of 22 2019, V1.0

Section 1 - Aeronautical Information Services 1. Aerodrome Name

East Midlands International Airport

2. Aerodrome Address East Midlands International Airport Castle Donington Derby DE74 2SA

3. Aerodrome Reference Point (ARP)

The Geographical Coordinates of the ARP, determined in terms of the World Geodetic System – 1984 (WGS-84) reference datum is:- 524952N 0011941W

4. Aerodrome Elevation and Geoid Undulation

ELEMENT ELEVATION GEOID UNDULATION

Aerodrome 306 feet 161 feet Central Apron 289 feet

East Apron 272 feet West Apron 289 feet

5. Threshold Elevation and Geoid Undulation, Elevation of the Runway End, High and Low

Points along the Runway & the Highest Touchdown Zone Elevation 5.1 Threshold Elevation and Geoid Undulation

RUNWAY THRESHOLD ELEVATION

GEOID UNDULATION

09 306 feet 161 feet 27 282 feet 160 feet

5.2. Elevation of the Runway ends

RUNWAY END ELEVATION COORDINATES (WGS-84)

09 281 feet Latitude 524953.00N Longitude 0011823.97W


EMA Aerodrome Manual Part D; Section 1


5.3 Significant High and Low Points along the Runway

This is not applicable to East Midlands Airport due to there being no undue undulations 5.4 Highest Elevation of the Touchdown Zone of a Precision Approach Runway.

RUNWAY TOUCHDOWN ZONE ELEVATION

COORDINATES (WGS-84)



6. Aerodrome Reference Temperature The Aerodrome Reference Temperature is 21C 7. Aerodrome Beacon There is no Aerodrome Beacon sited or in use at East Midlands Airport 8. Name of the Aerodrome Operator and Contact Details

East Midlands International Airport Ltd Castle Donington Derby

DE74 2SA Telephone No. 0871 919 9000



Section 2 - Aerodrome Dimensions 1. Runway

1.1 Data

DESIGNATOR TRUE BEARING LENGTH WIDTH TYPE 09 088. 26º 2893m 45m with 7m

shoulders Code 4E; CAT I

Precision Instrument

27 268.29 º 2893m 45m with 7m shoulders

Code 4E; CAT III Precision

Instrument 1.2 Displaced Threshold Location

Runway 09

Latitude 524950.36 N - Longitude 0012048.86W Elevation 306FT Located 180.140 meters from runway start

Runway 27

Latitude 524952.88 N - Longitude 0011830.94W Elevation 282FT Located 130.451 meters from runway start

1.3 Slope

The runway crossfall is restricted to 1.25% along its entire length 1.4 Surface Type Runway 09/27 is Bétons Bitumineux pour Chaussées Aéronautiques (BBA) asphalt. 1.5 Obstacle Free Zone

Standard for a Code 4E Precision Approach Runway.

1.6 Obstacle Limitation Surfaces (OLS) Obstacle Limitation Surfaces (OLS) represent the lower limit of the blocks of protected airspace around the aerodrome. They take the form of a complex set of 3-dimensional surfaces, which extend upwards and outwards from the runway(s) encompassing the critical airspace in which key air traffic and flight procedures associated with the aerodrome are conducted.

The OLS completely surround the aerodrome, those surfaces aligned with the runway used to protect the aircraft landing and taking off can be more limiting than those surrounding the rest of the aerodrome.



The diagram below details OLS characteristics

2. Runway Strip; Safety Areas; Taxiways and Aprons 2.1 Runway Strip and Safety Area

RUNWAY STRIP

END STRIP WIDTH

STRIP SURFACE

RESA STOPWAY

09 60m 150m Grass 245 x 150m (reducing to 92m width for last 25m)

30m

27 60m 150m Grass 380 x 150m (reducing to 92m width for last 20m)

30m

2.2 Taxiways

DESIGNATOR WIDTH (M) SURFACE Alpha* 23 Asphalt Bravo 23 Concrete

Charlie 23 Concrete Charlie-Alpha 18 Concrete

Delta 23 Concrete Foxtrot 23 Asphalt & Concrete

Golf 23 Asphalt Hotel 23 Asphalt



Juliet ** 23 Asphalt & Concrete Kilo 15 Asphalt

Mike *** **** 23 Asphalt Mike-Alpha 10.5 Asphalt

November ***** 23 Concrete Quebec 23 Asphalt & Concrete

Romeo****** 23 Asphalt & Concrete Sierra **** 23 Asphalt

Tango 15 Asphalt & Concrete Uniform 23 Asphalt & Concrete

Victor 23 Asphalt & Concrete Whiskey 23 Asphalt

* Alpha Taxiway between Uniform and Victor is reduced to Code D when a Code E aircraft is

manoeuvring on the East Apron at Uniform. ** Juliet taxiway Code E leading off Alpha on to west apron, from junction with Bravo reduces

(south) to Code D taxilane. *** Reduces to Code C south of Mike intersection with the Alpha taxiway. **** Due to turn constraints, aircraft with wingspan in excess of 45m must exercise caution when

using Mike and Sierra; these taxiways are not available for MD11 and aircraft larger than Code D.

***** Code E taxilane reducing to Code C south of stand 43 ****** Romeo Taxiway up to Code C aircraft only

2.3 Aprons and Stands

Aprons and stands are constructed of reinforced concrete with a brushed concrete surface and are designated as West, Central-West, Central and East; dimensions are:

Apron Width (m) Length (m) West 865.4250 318.2693

Central-West 129.4899 219.2630 Central 537.1259 219.0248

East 450.2441 124.5969 Stands 200 to 203 are non-operational stands and are of a block work construction. 2.4 Clearway Length and Ground Profile

RUNWAY PROFILE CLEARWAY 09 Non-paved; Flat 311m 27 Non-paved; Flat 459m

3. Visual Aids for Approach 3.1 Approach Lighting Type Lighting at EMA is provided in accordance with EASA Certification Specifications, and allow CAT

IIIB operations on runway 27 and CAT I operations on runway 09. Full details are provided in MATS Part 2, Section 3.



3.2 Runway 27 Provisions

Runway 27 is equipped with a 900m high intensity centreline and 5 bars and the inner 300m

with supplementary lighting consisting of white centreline barrettes and red side row barrettes. A superimposed 420m low intensity red centreline with one crossbar is also provided to enhance visual cues for circuiting traffic.

3.3 Runway 09 Provisions Runway 09 is equipped with a 900m high intensity centreline and 5 bars. A superimposed 420m

low intensity red centreline with one crossbar is also provided to enhance visual cues for circuiting traffic.

3.4 Runway 27 Approach Slope Indicator

A 3° PAPI system is located to the left of the runway. Setting and siting details are contained

within MATS Part 2, Section3, Chapter 8 and the UK AIS. 3.5 Runway 09 Approach Slope Indicator A 3° PAPI system is located to the left of the runway, setting and siting details are contained in

MATS Part 2, Section 3, Chapter 8 and the UK AIP. 3.6 Marking and Lighting of Runways 3.6.1 Runway 27

Elevated high intensity bi-directional runway edge lights are provided with a low intensity omni-directional component. The centreline is high intensity colour coded at 15m spacing. 900m of touch down zone lighting is provided together with green runway threshold lights and wing bars. It is also equipped with red runway end and stopway lighting

3.6.2 Runway 09

Elevated high intensity bi-directional runway edge lights are provided with a low intensity omni-directional component. The centreline is high intensity colour coded at 15m spacing. Green runway threshold lights and wing bars are provided. It is also equipped with red runway end and stopway lighting.

3.7 Marking and Lighting of Taxiways 3.7.1 Green centreline lighting is provided with blue edge lights on corners. Alternate amber and

green centreline lighting is provided at runway turn-offs within the runway cleared and graded area together with blue edge lighting on corners.

3.7.2 Uni-directional stop-bars are provided at all Runway Taxi-Holding Positions (RTHP’s) and bi-directional stop-bars are provided at all Intermediate Taxi-Holding Positions used in RVR conditions of 800 m and below.

3.7.3 RTHP stop-bars permanently illuminated to protect the runway against inadvertent incursions. 3.7.4 Runway guard lights also enhance the six RTHP’s which provide access to the runway.



3.7.5 A Ground Movement, Control and Monitoring System (GMCMS) is provided for guidance during Low Visibility Procedures. This system allows green taxiway centreline routing between 09 and 27 runways and apron bell-mouths, with intermediate stopbars for aircraft holding.

3.8 Apron Lighting - All four aprons are illuminated by apron floodlighting. No visual docking guidance systems.

3.9 Light Intensity Control - The required light settings are detailed in MATS Part 2, Section 3.

3.10 Secondary Power Supplies for Aerodrome Ground Lighting

3.10.1 Primary power is provided from the mains. 3.10.2 Auto-start diesel fuel generators are provided in case there is a fault or failure with the primary

supply. These generators supply the aerodrome lighting and navaids. 3.10.3 Full details of the power supply/generators and how they operate in LVO’s are provided in

MATS Part 2, Section 5. 3.10.4 Policy and Procedures relating to the checking of alternate input power supply are contained

in AGL FL102 ‘Generator switchover time’, stored on ATS docs database. 3.11 Aerodrome Signal, Signs and Markings 3.11.1 Signals

Standard signals are provided to indicate a) the location of the ATC Unit, and b) that aircraft may only taxi in accordance with ATC instructions.

A signal square is not provided.

Signage designating the point at which a pilot can report to the ATC Unit is provided at the western end of the Terminal building.

A signalling lamp is available in the VCR for use in aircraft radio failure situations.

3.11.2 Taxi Guidance Signs

Taxi signs are provided in accordance with EASA Certification Specification, Chapter N ‘Visual

Aids for Navigation (Signs). 3.11.3 Markings

Provided in accordance with EASA Chapter L ‘Visual Aids for Navigation (Markings) 3.11.4 Road Signs and Markings

A double white line indicates the boundary of the manoeuvring area. Speed limits are reinforced by restriction signs painted on the roadway. Road signage and markings comply with EASA Chapter L ‘Visual Aids for Navigation (Markings),

Chapter N ‘Visual Aids for Navigation (Signs) and UK Highways standards, with modifications for airside areas where necessary.



3.11.5 Stands Stand markings, compliant with EASA Chapter L ‘Visual Aids for Navigation (Markings) are

surface painted, and are numbered as follows:

West Apron Nose-in stands 98 to 114 (east to west) and 120 to 125 (north to south). Remote parking on ‘non-operational’ stands 200 to 203 (north to south), located east of Juliet taxilane.

Central Apron Terminal (walk-in) stands from 04 to 17 (from east to west). North edge stands from 20 to 25. North West stands from 30 to 33.

Central West Apron

Stands are numbered from 40 to 45 from North to South.

East Apron Stands are numbered from 70 to 80 from West to East.

3.11.6 Aprons

EASA Chapter L ‘Visual Aids for Navigation (Markings) compliant surface markings provided on apron stands and taxi-lanes, short numbered arrows indicate the location of stands.

3.11.7 Taxiways

EASA Chapter L ‘Visual Aids for Navigation (Markings) compliant surface markings are provided. Taxiway nomenclature is detailed in the UK AIP, East Midlands Airport entry. 3.11.8 Runways Runway markings are provided in compliance with EASA Chapter L ‘Visual Aids for Navigation

(Markings) criteria for Precision Approach runways. This includes

- Runway Designator - Runway Edge Markings - Runway Centre-Line Markings - Threshold Markings - Touchdown Zone Markings - Lead-On / Lead-Off Markings

4. Location and Radio Frequency of VOR Aerodrome Checkpoints

EMW EME Radio Frequency 393.000KHz 353.500KHz Latitude 524943.15N 524957.63N Longitude 0012715.95W 0011140



5. Location and Designation of Standard Taxi Routes The Airfield layout, depicting the EMA Taxiway system (Location and Designation) is

contained in Part C, Appendix 4 of this manual.

All aircraft are taxied under ATC instruction, using point-to-point guidance. Surface Movement Radar provides additional ATC situational awareness in normal weather conditions and also during Low Visibility Operations.

6. Geographical Coordinates 6.1 Threshold Runway Points

6.2 Taxiway Centreline Points



6.3 Aircraft Stands 6.3.1 Central Apron

6.3.2 Central-West Apron

6.3.3 East Apron



6.3.4 West Apron

7. Aerodrome Obstacles Charts 7.1 Type A Operating Limitations

Available on-line at:

NATS Aeronautical Information Service (AIS) / Aerodrome Obstacle Charts - Type A Operating Limitations / East Midlands - EGNX - RWY 09/27

7.2 Obstacles in Approach/Take off Areas Details relating to Obstacles in Approach/Take Off Areas are contained in East Midlands

Airport (EGNX) ‘Aeronautical Information Publication’ (AIP) entry - EGNX AD 2.10 Aerodrome Obstacles Located on NATS ‘Aeronautical Information Service’ (AIS) website. 7.3 Obstacles in the Circling Area and at the Aerodrome Details relating to Obstacles in the Circling Area and at the Aerodrome are contained in East

Midlands Airport (EGNX) ‘Aeronautical Information Publication’ (AIP) entry - EGNX AD 2.10 Aerodrome Obstacles Located on NATS ‘Aeronautical Information Service’ (AIS) website.



8. Pavement Surface Type and Bearing Strength Using the Aircraft Classification Number — Pavement Classification Number (ACN-PCN) Method;

Details relating to pavement surface type and bearing strength are contained in East

Midlands Airport (EGNX) ‘Aeronautical Information Publication’ (AIP) entry - EGNX AD 2.12 Runway Physical Characteristics Located on NATS ‘Aeronautical Information Service’ (AIS) website. 9. Pre-Flight Altimeter Check Locations Established and Their Elevation; Pre-flight Altimeter Check Locations are designated as the Central Apron 289ft, East Apron

272ft and West Apron 289ft. 10. Runway and Runway Intersection Declared Distances 10.1 Runway and Runway Intersection Declared Distances are illustrated in Appendices 1 to 4.

10.2 Any temporary reduction in available declared distances will be assessed by competent

qualified personnel and promulgated via NOTAM and ATIS. 11. Contact Details of Aerodrome Coordinator for the Removal of Disabled Aircraft

The Aerodrome Coordinator for the removal of disabled aircraft at EMA is the Airfield Operations Supervisor. They can be contacted on 01332 852973.

Procedures relating to disabled aircraft removal are contained within the ‘Incident Plans’ section of the EMA Aerodrome Emergency Plan.

12. Rescue and Firefighting 12.1 Level of Protection 12.1.1 EMA provides category 7 RFFS cover seven days a week and provides category 8 RFFS cover

under Remission, (Regulation (EU) No 139/2014) AMC2 ADR.OPS.B.010(a)(2) Rescue and firefighting services. RFFS Level of Protection (a) (3). RFFS category fire cover will be provided for a minimum of fifteen minutes before or after the actual time of departure or landing of an aircraft. Safety policies ensure that the appropriate levels of appliances, media and equipment will be available at all times.

12.1.2 Requests to increase the RFFS cover for non-scheduled aircraft movements of category 9 will be accommodated, if the request is received no less than 12 hours prior to the aircraft movement. The request should be made to the Airport Control Room on 01332 852973 who will advise the RFFS Station Manager. ATC will be notified by the RFFS Station Manager as to the change in category.

12.1.3 Category 9 requires a minimum crew of twelve personnel; the duty crew will be

supplemented from off duty personnel using Station Standing Order 8 (Recall to Work). All personnel phoned into work will report straight to the Station Managers office and be nominated a riding position by the Station Manager.



12.2 RFF Vehicle/Extinguishing Agents Details Details of RFFS vehicles and extinguishing agents available are contained in Appendix 5. 13. Exemptions or Derogations from the applicable requirements, cases of equivalent level of

Safety, Special Conditions and Limitations 13.1 Special Conditions

Relevant Certification Specification (CS) Description Of SC

CS ADR-DSN.A.005 Aerodrome Reference Code.

The UK determines the Aerodrome Reference Code number (code element one) from the greater value of TODA or ASDA and not Aeroplane Reference Field Length.

CS ADR-DSN.D.265 Longitudinal Slope on Taxiways.

Mike taxiway, south of junction with Alpha taxiway; longitudinal slope is 2.45% for a distance of 160m, exceeds 1.5% max for a code C taxiway

CS ADR-DSN.D.280 Transverse Slopes on Taxiways

Transverse slopes on Taxiways Alpha, Golf, Hotel and Mike exceed 1.5% gradient in places.

Mike taxiway, south of junction with Alpha taxiway, transverse slope exceeds max. 1.5% gradient for a code C taxiway for a distance of 160m

CS ADR-DSN.D.330 Slopes on taxiway strips

Slope on taxiway strip north of Alpha Taxiway, between Taxiway’s Whiskey & Sierra has an upward transverse gradient of above 2.5% in several areas. Strip beyond the graded area also exceeds 5% for a distance of approx. 50m.

Slope on taxiway strip north of Alpha taxiway, between taxiway Mike and ITHP A8, downward slope exceeds prescribed gradient of 5% in places.

Taxiway Mike strip (east and west side) exceed upward slope gradient of 1.5%.

CS ADR-DSN.M.615 General

Non-frangible runway 27 approach lighting columns sited within M1 Motorway footprint (embankment and central reservation).

CS ADR-DSN.M.770 Road-holding position light

Runway road-holding position lights are Amber in colour. This is consistent with aircraft holding points and is notified to all relevant airfield vehicle drivers.



13.2 Deviation and Action Document (DAAD)

Relevant Certification Specification (CS)

Description of non-compliance

CS ADR-DSN.B.075 Distance between slope changes slightly out of permitted tolerance, only 390.8m between intersection points of gradients at Ch2249 and Ch2640 against requirement of 421.8m.

CS ADR-DSN.B.130 Slopes on runway shoulders – transverse slope exceeds 2.5% gradient at the following runway sections;

• 2.5% to 2.77% between Ch400 and Ch550


• 2.57% at Ch1750


CS ADR-DSN.D.255 Junction and intersection of taxiways Mike and Sierra taxiways, restricted Code D operations as taxiway cannot provide 4.5m wheel track clearance for MD-11 (Code D) aeroplanes.

CS ADR-DSN.D.265 Longitudinal Slope on Taxiways. Alpha taxiway / runway intersection, longitudinal slope is 1.59% for a distance of 5.83m, exceeds 1.5% max. for a Code E taxiway.

CS ADR-DSN.D.315 Width of Taxiway Strip Taxilane Charlie-Alpha (Central Apron) does not meet Code D Taxilane centre line to object clearances.

Relevant Certification Specification (CS)

Description of non-compliance

CS ADR-DSN.D.315 Width of Taxiway Strip Taxilane Mike-Alpha does not meet stand taxilane centre line to object clearances for a code B taxilane,

CS ADR-DSN.L.540 Aiming point markings

Conform to previous UK standard (CAP 168, Chapter 7).

CS ADR-DSN.L.590 Aircraft Stand Marking

Alignment bar and stop line are not currently provided on aircraft parking stands.



CS ADR-DSN.M.710 Taxiway centre line lights

Taxiway centreline lighting not provided on Central and East Apron.

Lead car provided under applicable conditions

CS ADR-DSN.M.750 Apron Floodlighting

Average lux levels on stands 1 – 4 do not meet prescribed requirements.

CS ADR-DSN.N.780

Mandatory Instruction Signage CAT II/III RTHP ‘Sierra 2’, no right hand signage due to obstruction of S1 CAT 1 sign.



Appendix 1 – East Midlands Airport – Runway 09-27 Declared Distances



Appendix 2 – Declared Distance Form CA1560C Runway 09 (Inc. Intersection Departure)



Appendix 2 cont. – Declared Distance Form CA1560C Runway 09 (Intersection Departures)



Appendix 3 – Declared Distance Form CA1560C Runway 27 (Inc. Intersection Departure)



Appendix 3 cont. – Declared Distance Form CA1560C Runway 27 (Intersection Departures)



Appendix 4 – East Midlands Airport Runway Intersection Declared Distances



Appendix 5 – RFFS Vehicle Details

VEHICLE 1 R1

VEHICLE 2 R2

VEHICLE 3 R3

VEHICLE 4 R8

VEHICLE 5 R5

VEHICLE 6 R6

VEHICLE 7 R7

Vehicle Type Cobra 2 Cobra 2 Cobra 2 Cobra 2 Rosenbauer Panther

Toyota Hilux Mercedes Truck

Vehicle Registration V181 GWP V182 GWP VU07 BZL VX51 BZC YK61 AUM FL11 VJF WR12 CKD Water Capacity (litres) 10,000 LTS 10,000 LTS 10,649 LTS 10,000 LTS 12,500 LTS N/A N/A Type of Foam and Capacity (litres) Training Foam

1,200 LTS FFFP Level B





N/A N/A

Moussol – Alcohol Resistant Foam Concentrate

Monitor throw using foam (metres)

64 Meters 62 Meters 62 Meters 62 Meters 65 Meters N/A N/A

Discharge Rate Monitor (litres/min)

HI 4,500 HI 4,500 HI 3,820 HI 4,500 HI 4,500 N/A N/A

LO 2,250 LO 2,250 LO 1,910 LO 2,250 LO 2,250 N/A N/A

Discharge Rate Sideline (litres/min)

450 LTS/PER MIN

450 LTS/PER MIN

450 LTS/PER MIN

450 LTS/PER MIN

450 LTS/PER MIN

N/A N/A

Gaseous agent carried (kg) 9 KG 9 KG 30 KG, CO2 system

9 KG 100 KG N/A N/A

CO2 carried (kg) 9 KG 9 KG None 9 KG 1 x 2KG 1 x 5KG

N/A N/A

Type of Dry Powder and Quantity (kg)

Monnex 235KG

Monnex 235 KG

Monnex 225 KG

Monnex 50 KG Monnex 200 KG

N/A N/A

Automotive Test 0-80 (km/hr) 32.5 Secs 28.41 Secs 26.1 Secs 32.5 secs 31.0 Secs N/A N/A

Top Speed 63 MPH 70 + MPH 75 MPH 63 MPH 70 MPH N/A N/A


1 Introduction





6 Plan

n

PART E – OPERATIONAL PROCEDURES,

EQUIPMENT AND SAFETY MEASURES

SECTION 1 AERODROME REPORTING SECTION 2 ACCESSING THE AERODROME MOVEMENT AREA SECTION 3 MOVEMENT AREA INSPECTIONS AND REPORTING SECTION 4 PROCEDURES RELATING TO VISUAL AND NON-VISUAL AIDS SECTION 5 PROCEDURES FOR AERODROME WORKS SECTION 6 PROCEDURES FOR AERODROME MANAGEMENT SECTION 7 APRON SAFETY MANAGEMENT SECTION 8 CONTROL OF VEHICLES AND HAZARDS SECTION 9 AERODROME EMERGENCY PLAN SECTION 10 RESCUE AND FIRE FIGHTING SECTION 11 DISABLED AIRCRAFT REMOVAL PLAN SECTION 12 STORAGE AND HANDLING OF FUEL AND DANGEROUS GOODS SECTION 13 OPERATIONAL PROCEDURES SECTION 14 AIRSIDE OPERATIONAL INSTRUCTIONS (AOI’S)


Version 1.0; 2019

Aerodrome Manual Part E; Section 1

Uncontrolled when printed Page E1 of 32 2019, V1.0

SECTION 1 AERODROME REPORTING 1. Reporting Changes to Aerodrome Information 1.1 Any changes made which affect the operational status of the aerodrome will be notified and

/or promulgated via one or more of the following, as relevant: -

• Aeronautical Information Publication (AIP) • Notices to Airmen (NOTAM) • Snow Notice to Airmen (SNOTAM) • Operational Advice Notice (OAN).

1.2 Agreed amendments or additions to information promulgated in the UK AIP are notified to

the publishing authority using the on-line reporting system via the AIP Change Request Form. The Air Traffic Services Manager (ATSM) is responsible for submitting the change notification and for checking that the information has been published correctly. An e-copy of any submission is retained by the ATSM

The issuing of NOTAMs and SNOWTAMs are the responsibility of ATC, under the authority of

the Operations Director or Air Traffic Services Manager. Procedures and requirements are detailed in MATS Part 2. Additional guidance for the completion of a SNOWTAM is contained within Airside Operational Instruction (AOI) 22; “Winter Operations and Snow Plan”.

Operational Advice Notices are issued by the Ops Developments and Safety Manager or

Audit and Compliance Department and stored on the EMA HSE Drive. Third parties have access via a dedicated EMA webpage

http://www.eastmidlandsairport.com/emaweb.nsf/Content/OperationalAdvice Part A of this Manual details the process for change. 1.3 Pertinent changes to the Aerodrome infrastructure are notified to the Competent Authority

by the Audit and Compliance Department. Ref: - AOI 04; “Aerodrome Works” 1.4 In case of intended termination of the operation of the aerodrome, East Midlands Airport

will notify, in writing, the CAA and promulgate the closure via the appropriate means. The notification will be done in such time in advance, so as to allow for the timely publication of the changes.

The Aerodrome Certificate will be surrendered to the CAA on the date of termination and upon the termination of the operation, East Midlands Airport will apply closed runway markings, as well as any other measure the CAA has found appropriate.

2. Aeronautical Data Quality 2.1 Procedure

Procedures relating to the Aerodrome Survey are detailed in Part B; Section 2; Sub-Section 14 of this Manual.

http://www.eastmidlandsairport.com/emaweb.nsf/Content/OperationalAdvice

Aerodrome Manual Part E; Section 1


2.2 Frequency

The CAP 232 Check Survey is undertaken annually in September. Ref: - AOI 17; CAP 232 Surveys

3. Operational Procedures

• Aerodrome Manual; Part A • Aerodrome Manual; Part D • MATS Part 2 • AOI 17; “CAP 232 Surveys” • AOI 22; “Winter Operations & Snow Plan” • AOI 23; “Inclement Weather Procedures”

EMA Aerodrome Manual Part E; Section 3


SECTION 2 ACCESSING THE AERODROME MOVEMENT AREA 1. Co‐ordination with the Security Agencies 1.1 Airport security is an “in-house” function provided by EMA Security staff under the day to

day management of the Security Duty Manager (SDM) / Security Team Leader (STL).

All Security personnel are trained to at least Aviation Security Officer Level 1 standard.

Full details of security arrangements and requirements are documented in the Airport Security Programme which is held and administered by the HoS.

2. Control of Entry into the Movement Area

2.1 Policy Statement

EMA will ensure that only trained, qualified and authorised persons are allowed unescorted access to the movement area and other operational areas of the aerodrome. Escorted access will be provided as required. Staff ID Passes are zoned for access into specific areas required in the course of their duty. ID Passes are for the use of the issued individual only and are not to be used to grant access to colleagues into areas they are not authorised to access. Staff should be vigilant when using ID controlled doors, that following individuals are authorised to access the area and if any doubt exists, should verify the validity of their ID Pass

Ref: -AOI 01; “Airside Security”

2.2 Critical Part Access Control

The Critical Part (CP) encompasses all airside areas with the exception of the Maintenance Area and JCB Hangar.

Staff, visitors and vehicle entry into the CP is via designated entry points, manned by Airport Security Staff, located and designated as follows -

Central Apron – Central 1 Gatehouse East Apron – East 1 Gatehouse East 2 Gatehouse West Apron – West 1 Gatehouse

Pedestrian only access to the Terminal Building CP and Central Apron is via a dedicated Staff Channel, situated in the North West corner of the Check-In Hall.

In accordance with DfT requirements, all personnel and vehicles are searched prior to access being granted.

At all times, all personnel within the CP must display their ID Pass in a conspicuous position, with the data clearly visible. The only exception to this being for those engaged in the loading / off-loading of baggage, within the confines of an aircraft hold. However, the ID Pass must be carried and the requirements complied with at all other times.



Any person not visibly displaying a valid Airside ID Pass, within the CP, should be challenged. Any member of staff who is unsure of the identity of any person within their work area, or observes someone who appears to be acting in a suspicious manner should ask to see their ID Pass or contact the Control Room.

2.3 Movement Area Access Control

As detailed in para. 2.2, entry points manned by Airport Security Staff provide controlled access to the movement area (aprons) at all times. Unauthorised vehicles seeking entry to the apron must obtain approval to enter and will then be provided with an escort to their destination. East Midlands Airport Security will control of access/egress at all external vehicle and pedestrian access gates located across the demarcated (Maintenance) Area. A dedicated on-call landside Ranger is available upon request at 30 minutes notice, to open gates as required. Gate opening shall be available by calling 07711 574190. Upon entry into the demarcated area a guard shall be required to verify access for both pedestrians and vehicles. This will include; • Checking for a valid airport issued ID pass; • Ensure the vehicle AVP/AVP7 is valid; • Recording details, including the number of escorted passengers (where applicable). The tenant should sign the Ranger record sheet as advised, to confirm the request has been completed. This service will be chargeable per gate opening request.

2.4 Temporary Passes

Visitors requiring entry to the CP will be issued with a Temporary Pass. All Temporary Pass holders must be escorted at all times, by a full ID Pass holder, which is valid for the required areas to be accessed. The temporary pass holder must remain within line of sight of their escort at all times whilst within the CP. A full Airside Pass holder is permitted to escort up to 6 Temporary Pass holders.

3. Operational Procedure

• AOI 01; “Airside Security”.



SECTION 3 MOVEMENT AREA INSPECTION AND REPORTING 1. Communication with Air Traffic Control 1.1 All vehicles operating within the Manoeuvring Area do so under Air Traffic Control, via the

Ground (VGMC) Air Traffic Controller on UHF Channel One.

Prior to commencing a runway inspection, permission must be obtained initially from the Ground (VGMC) Air Traffic Controller on UHF Channel One before contacting the Tower (VGMC) Air Traffic Controller on UHF Channel 2.

During normal operations, vehicles engaged in Movement Area inspections operate on an “own look-out” basis, maintaining radio contact with ATC and only being required to request permission to enter the Runway. During Low Visibility Operations, permitted vehicle movement is controlled by point-to-point clearance.

2. Check‐Lists and Record Keeping

2.1 Routine daily inspections, undertaken at regular intervals include the following:-

– Runway – Taxiways – All apron areas, – Equipment parks and associated roadways, – The Maintenance Area, – Aerodrome perimeter, – Grass areas – Other aircraft movement areas.

Inspections will verify that the areas are fit for use by aircraft, ground surface equipment, vehicles and pedestrian movement, as necessary. The results are recorded on Form EMA AO10/1 and AO10/2 .

3. Inspection Schedule and Reporting

3.1 Policy Statement-Inspection Intervals

Full airfield inspections shall be carried out as soon after ‘first light’ as is possible, and at dusk. This final inspection will include a check on the serviceability of the aerodrome and obstruction lighting visible from the paved areas. Detailed inspections covering the areas detailed in para. 2.1, will be carried out by the Airfield Operations Supervisors, who are constantly patrolling the airfield during operating hours

3.2 Additional inspections of specific areas are conducted as requested, following for example

pre and post Large Cargo Aircraft movements or post airfield works.



3.3 A second tier of inspections is carried out by the Head of Fire & Airfield Operations who will conduct further in depth inspections of all areas of the airfield on a monthly basis. The results are recorded on Form EMA A013 and entered on to the Airfield Operations Department internal database.

3.4 Baseline compliance standards and faults and/or unserviceability reporting procedures are

detailed within AOI 02; “Movement Area Inspection and Reporting”

3.5 Full walking engineering inspections of the runway, undertaken by suitably qualified personnel to record and monitor the surface conditions. Areas of concern, joints and patches etc are photographed and logged as part of the Runway Maintenance and Management Plan, which provides a record for assessment of required work and for reference during future inspections to monitor any deterioration in the surface conditions. The walks are managed by MAG Engineering Services and involve the ODSM, Airfield Operations and MAG appointed engineering consultants. A full report is compiled comprising Observations, Photographs, CAD Drawing and related survey data.

3.6 Runway Surface Friction testing is undertaken at intervals not exceeding 6 months, using a

‘Findlay Irvine’ Griptester operated by the Airfield Engineering Department. Friction Classification and Monitoring Surveys give compliance with CAP 683.

• Document FT1006 Policy and Procedure contains this run frequency plus procedures in place to escalate adverse findings for action and reviewing assessment periodicity.


AOI 02 - Movement Area Inspection and Reporting



SECTION 4 PROCEDURES RELATING TO VISUAL AND NON‐VISUAL AIDS 1. Checklists and Record Keeping 1.1 Policy statement

As part of its business EMA operates a wide variety of Navigation aids and other equipment. The maintenance of this equipment is subject to European and National rules and regulations to ensure that it is carried out in a proper and safe manner. As part of the regulatory scheme, East Midlands Airport Airfield Engineering has been approved to operate and maintain the equipment under its own Safety Management System.

1.2 Record Keeping Equipment maintenance is carried out in accordance with the manufacturers Technical

Manual, in conjunction with local procedures. Maintenance Logs and records are located within the EMA Airfield Engineering Exposition

document library 2. Inspection Schedules and Reporting 2.1 Navigation Aids 2.1 Navigational Aid inspections, including the nature and frequency of the inspections are

located within the EMA Airfield Engineering Exposition document library.

Procedures for flight testing of lighting and navaids, and the recording of these tests, are detailed in the EMA Airfield Engineering, Navaids and Lighting Maintenance Organisation Exposition Document and Procedures, ownership of which rests with the Airfield Technical Manager.

2.2 Visual Aids

All visual aids inspection and maintenance activities together with actions to be taken in the event of failures are covered in the EMA Airfield Engineering, Navaids and Lighting Maintenance Organisation Exposition Document and Procedures and EMA Airfield Engineering and Airfield Ground Lighting Maintenance Organisation and Procedures Volumes 1and 2, ownership of which rests with the Airfield Technical Manager.

2.3 Aerodrome Ground Lighting

Lighting inspections, including the nature and frequency of the inspections can be found in EMA Airfield Engineering Exposition document, ownership of which rests with the Airfield Technical Manager.



3. Maintenance and Troubleshooting 3.1 Procedures for Aerodrome Equipment The maintenance, servicing and inspection procedures for Aerodrome equipment is detailed

in the EMA Airfield Engineering, Navaids and Lighting Maintenance Organisation Exposition Document and the EMA Airfield Engineering and Airfield Ground Lighting Maintenance Organisation and Procedures Volumes 1and 2.

Aerodrome equipment maintenance schedules are located within the EMA Airfield

Engineering Exposition document library The Ground and Tower Lighting Panels in the VCR provide immediate indication of any

significant fault or system failure, which can be advised to the AGL. The system PC in the AGL equipment room, plus PC's in the three “B” Centres provide access to the Lighting Control and Monitoring system, detailing status overview, faults and alarm logs.

4. Maintenance of the Movement Area 4.1 Inspection frequencies for Navigational Aids and Airfield Ground Lighting are detailed within

the appropriate Exposition Document. All faults and/or unserviceability’s found will be reported to ATC and, if required, to the

Airfield Operations Supervisor. They will be recorded on the appropriate fault log and the appropriate departmental manager (facilities or AGL) informed to instigate rectification.

If the unserviceability causes any part of the runway, movement area or apron(s) to be

unsafe for operations, the Airfield Operations Supervisor, will close or restrict access to that part of the runway, movement area or apron(s), until the unserviceability is rectified. Management of such works is identified in AOI 04; “Aerodrome Works”.


• MAG Air Navigation Services Manual. • EMA Airfield Engineering Navaids and Lighting Maintenance Organisation Exposition

Document; • EMA Airfield Engineering & Airfield Ground Lighting Maintenance Organisation and

Procedures Volume 1. • EMA Airfield Engineering & Airfield Ground Lighting Maintenance Organisation and

Procedures Volume • AOI 03; Navigational Aids and Aerodrome Ground Lighting • AOI 04; Aerodrome Works



SECTION 5 PROCEDURES FOR AERODROME WORKS 1. Coordinating & Conducting Work


EMA will establish and implement procedures to ensure that operations are not affected by Aerodrome works and that the safety of such works is not affected by operational activities. Additionally, in accordance with CAP 791, EMA will notify the CAA of any on-Aerodrome developments or other changes to the physical characteristics of the Aerodrome.

EMA ensures that a comprehensive maintenance programme is implemented, which incorporates a co-ordinated and systematic approach to both preventative and remedial maintenance, providing well maintained surfaces vital to safe and efficient operations.

1.2 Control of Airside Works

All Airside works are co-ordinated and managed through the Job Registration scheme. All Airside works require a specific Permit to Work (C55) in Airside areas. For validity purposes, this permit has to be signed off by ATC, RFFS, Airfield Operations and Engineering.

Additional permits, for example “hot works” may be required, these will also require sign off by relevant operational departments, as applicable.

2. Communication with ATC

2.1 All operators on the Manoeuvring Area are required to be in contact with ATC by radio. Where the work area has an impact on the operational capability, taxiway closure etc. a full ATC brief is required with the works supervisor prior to the commencement of any work.

ATC procedures are detailed in the MATS Part 2.


• AOI 04; “Aerodrome Works”



SECTION 6 PROCEDURES FOR APRON MANAGEMENT 1. Air Traffic Services and Apron Management 1.1 EMA will ensure aircraft safety is maintained at an acceptable level for aircraft using

apron facilities through a comprehensive hazard identification and risk mitigation process.

There is no requirement at EMA for a formal transfer of aircraft between ATC and the Apron marshaller. ATC procedures for the operation of aircraft on and off the Aprons are detailed in MATS Part 2.

2. Allocation of Aircraft Parking 2.1 Airfield Operations will allocate each aircraft parking stand on a request / as required basis.

Handling Agents and ATC will be advised of each allocation via the Chroma system.

2.2 Stand capacity, in terms of maximum aircraft size and designation for the Central, Central-West, East and West Aprons are contained in the relevant stand directory index, located within AOI 05; Apron Management.

3. Start and Push‐Back Procedures

3.1 Aircraft operating from the Apron areas must obtain permission to Push-Back and start from ATC by radio with the Ground Movement or Aerodrome Controller as relevant. ATC procedures are detailed in the MATS Part 2.

4. Marshalling and Follow‐Me Procedures

4.1 It is a requirement at EMA that all aircraft/helicopters wishing to park on the aprons are marshalled onto stand.

4.2 Marshalling of aircraft is to be carried out by the handling agent of the aircraft wishing to use

the apron, or by EMA Airfield Operations personnel. Only staff holding a current EMA marshalling license are allowed to carry out this function.

4.3 Follow-Me procedures are employed during CAT III Low Visibility Operations, when specifically requested by the pilot or upon request, for example amended routing due airfield works in progress


• AOI 05; Apron Management • AOI 06; Ground Movement Handling of Large Passenger and Cargo Carrying Aircraft • AOI 27; High Profile Visitors



SECTION 7 APRON SAFETY MANAGEMENT 1. Protection from Jet Blast 1.1 Procedures established for minimising any impact of jet blast are detailed in AOI 05; Apron

Management”. 2. Aircraft Refuelling Operations 2.1 Refuelling operations are undertaken in accordance with the procedures and restrictions

detailed in AOI 20; Safe Handling and Storage of Fuel and Dangerous Goods.

3. Apron Cleaning and Sweeping 3.1 The Apron areas are inspected daily by Airfield Operations, as part of the overall Movement

Area inspection regime. Identified cleaning and sweeping requirements are undertaken by Airfield Operations as necessary.

4. Safety Procedures for Personnel 4.1 Policy Statement

Apron safety is continually assessed to ensure that risks to personnel, vehicles, equipment and aircraft are minimized and controlled to an acceptable level. Mitigation will be adopted in accordance with best practice in CAP 642 and ICAO Annex 14; Volume 1. “East Midlands Airport supports and promotes a 'Just safety culture' which creates an environment that allows employees to report all incidents and safety concerns without the threat of censure, disciplinary action or subsequent loss of employment, except where there is gross negligence, or a deliberate or wilful disregard to our standard operating practices and procedures”.


• Aerodrome Manual, Part B; Airfield Safety Policy. • AOI 05 Apron Management. • AOI 07 - Airside Safety • AOI 08 - Passenger Management • AOI 09 – Incident Reporting and Investigation • AOI 10 – Safety Audits • AOI 11: Safety Monitoring • AOI 20; Safe Handling and Storage of Fuel and Dangerous Goods. • AOI 27; High Profile Visitors



SECTION 8 CONTROL OF VEHICLES AND HAZARDS 1. Control of Vehicles 1.1 Policy Statement

In order to improve and maintain safety in the aircraft manoeuvring areas, all persons required to drive or operate vehicles must be in possession of a valid Airport Driving Permit. In addition all vehicles should be serviceable and in possession of a valid airside vehicle permit

The issue of an Airside Driving Permit for East Midlands Airport is in accordance with the

guidance of CAP 790, Requirements for an Airside Driving Permit (ADP) Scheme. 1.2 Operational Procedure

AOI 12; Control of Vehicles AOI 13; ‘M’ Manoeuvring Area and ‘R’ Runway Operating Permits AOI 14; Airside Safety Regulation Scheme

2. Wildlife Hazard Management 2.1 Policy Statement

EMA will ensure that a Wildlife Control Programme is in place to assess the wildlife strike risk and define/implement the appropriate wildlife control measures to reduce or mitigate the risk. This should be in accordance with the requirements as detailed in Article 10 of EU Commission Regulation No 139/2014, CAP393 ica Orders, CAP642 Airside Safety Management, CAP772 Birdstrike Risk Management for Aerodromes.

2.2 Operational Procedure

AOI 15; Wildlife Hazard Management 3. Obstacle Control and Monitoring 3.1 Policy Statement

EMA will ensure that a safeguarding process is in place to assess what impact a proposed development or construction might have on the safe operations of the aerodrome in line with current regulatory requirements.

3.2 Obstacle Limitation Surfaces are defined in accordance with ICAO Annex 14; Volume 1.

Safeguarding at EMA is the responsibility of the Operational Developments & Safety Management team.

3.3 Obstacles are notified through the NOTAM system or as an UK AIP entry, as required

3.4. Operational Procedure

AOI 16; Aerodrome Safeguarding AOI 17; CAP 232 Surveys



4. Hazards Relating to Human Activities and Land Use 4.1 Measures in place for the monitoring of hazards relating to human activity and land use are

contained in the following documents:-

• AOI 04; Aerodrome Works • AOI 05; Apron Management. • AOI 07; Airside Safety • AOI 08; Passenger Management • AOI 14; Airside Safety Regulation Scheme • AOI 27; High Profile Visitors

5. Inspection Management 5.1 The Aerodrome inspection regime and processes are detailed in AOI 02; Movement Area

Inspection and Reporting. 5.2 The procedures for monitoring and reporting of obstacles are contained in AOI 17; CAP 232

Surveys.



SECTION 9 AERODROME EMERGENCY PLAN 1. Aerodrome Emergency Planning ‐ Policy Statement 1.1 In order to uphold the continual safety and security of its passengers, customers and staff,

EMA is committed to ensuring that effective emergency plans are in place and are reviewed and validated at regular periods.

The Aerodrome Emergency Plan contains procedures for the coordination of the multi-

agency response to defined emergencies. It also details the procedures for the return to normal operations.

Access to the Aerodrome Emergency Plan is password protected due to the sensitive nature

of some of the content of the plan. Should you require access to this plan an e-mail should be sent to [email protected] stating the following:

• Name • Job Title • Organisation • Reason Access is Required

2. Dealing with Emergencies 2.1 Procedures for dealing with emergencies at the aerodrome and its surroundings are

contained within the Aerodrome Emergency Plan. This ensures that plans are commensurate with the type and level of aircraft operations at EMA.

2.2 In addition AOI 19 contains procedures for all airside operators to be able to summon

assistance to an emergency situation if required. 2.3 Operational Procedure

• Aerodrome Emergency Plan • AOI 19 “Emergency Contact Details”

3. Aerodrome Facilities and Equipment 3.1 Procedures for testing of aerodrome facilities and equipment are contained within AOI 18

“RFFS Procedures” and RFFS Departmental ‘Station Standing Orders’. 3.2 Testing of physical areas of the emergency plan, e.g. the Emergency Services Rendezvous

Point and Survivor Reception Centre are included within the Airport’s exercise regime, detailed within the Aerodrome Emergency Plan.


• Aerodrome Emergency Plan • AOI 18 “RFFS Procedures” • RFFS Station Standing Orders




4. Testing of Emergency Plans 4.1 EMA ensures that the Aerodrome Emergency Plan is tested on a regular basis and an exercise

programme is in place which meets all regulatory requirements. EMA elects to adopt the CAA’s modular exercising approach, which is detailed in full in the below documentation.

4.2 EMA’s exercise programme, which includes the details of modules, exercising approach and

frequency of exercises, is contained within the Aerodrome Emergency Plan, Part A; Section 4. 4.3 Operational Procedure

• Aerodrome Emergency Plan



SECTION 10 RESCUE AND FIRE FIGHTING 1. Policy Statement 1.1 The principal objective of a rescue and firefighting service, as defined in ICAO Annex 14;

Volume 1, is to save lives. The most important factors bearing on effective rescue in a survivable aircraft accident are the training received, and the effectiveness of the equipment and the speed with which personnel and equipment designated for rescue and firefighting purposes can be put into use. EMA ensures that the minimum level of appliances, staffing, media and equipment meets the requirements of ICAO Annex 14: Volume 1.

2. RFFS Provision

2.1 EMA provides category 7 (Aeroplane dimensions having an overall length of 39m up to but

not including 49m and a maximum fuselage width of 5m) & category 8 on Remission (Aeroplane dimensions having an overall length of 49m up to but not including 61m and a maximum fuselage width of 7m) RFFS cover 24 hours per day, seven days a week in accordance with the EMA AIP. All RFFS category cover will be provided for a minimum of fifteen minutes after the actual time of departure or landing of an aircraft. Safety policies ensure that the minimum levels of appliances, media and equipment will be available at all times. Any additional requests for category 9 (Aeroplane dimensions having an overall length of 61m up to but not including 76m and a maximum fuselage width of 7m) public transport aircraft movements should be directed to the Operations Control Room on 01332 852973 who will request category upgrade with RFFS. The Station Manager will advise Control Room of any change in category when it is established.

2.2 The description of facilities, equipment, personnel and procedures for meeting the Rescue

and Fire Fighting requirements at the Aerodrome are contained in Part D; Section 2 Paragraph 12 and appendix 5 of this Manual.


• AOI 18 - RFFS Procedures



SECTION 11 DISABLED AIRCRAFT REMOVAL PLAN 1. Policy Statement 1.1 EMA ensures that adequate procedures are in place for the removal of disabled aircraft in

accordance with the requirements ICAO Annex 14; Volume 1 and the ICAO Airport Services Manual; Part 9


Aerodrome Disabled Aircraft Removal Plan – contained within the Aerodrome Emergency Plan



SECTION 12 STORAGE AND HANDLING OF FUEL AND DANGEROUS GOODS 1. Policy Statement

Responsibility for the management of the aviation fuel installations at EMA, including (but not limited to) aviation fuel storage, distribution (both to the installation and from the installation to aircraft), quality and fitness of fuel for use in aircraft and the activity of fuelling to aircraft, rests with the respective fuel suppliers in accordance with all relevant regulatory requirements. The responsibility includes, but is not limited to:-

- Aviation Fuel Storage - Aviation Fuel Distribution; both to the installation and from the installation to aircraft - Fuel Quality and Fitness for use in aircraft - The activity of Fuelling to aircraft EMA will monitor and audit the management, quality control and delivery procedures of fuelling activities.

1.2 EMA will allocate pre-surveyed stands for the on/off load of dangerous goods. The handling and storage of dangerous goods by air is the responsibility of the relevant airline or their subcontracted ground handling company (as applicable).


AOI 07; Airside Safety AOI 20; Safe Handling and Storage of Fuel and Dangerous Goods

2. Aviation Fuel Quality and Audits 2.1 Management of aviation fuel at EMA, under Article 112 of the ANO, is carried out by the

based fuel companies, recorded in the Annual Fuel Audit process.

EMA does not supply fuel to aircraft. Aviation fuel, JetA1 and AVGAS are supplied by Air BP (North Air) and Texaco (Valero). In addition Donington Aviation, RVL and Derbyshire, Leicestershire and Rutland Air Ambulance (Sloane Helicopters) provide their own fuelling facilities.

2.2 Annual auditing carried out by approved external auditors provides evidence of fuel handling companies Quality Assurance measures and that Quality Control procedures meet CAP 748 standards.

2.3 Operational Procedures

• AOI 10; Safety Audits • AOI 20; Safe Handling and Storage of Fuel and Dangerous Goods



SECTION 13 OPERATIONAL PROCEDURES 1. Low Visibility Procedures 1.1 Policy Statement

EMA is committed to providing facilities and procedures to enable aircraft operations during low visibility conditions. The provision of such combined with a maintained level of safety will reduce air traffic capacity below that achievable in normal operations.

1.2 All surface movements on the Manoeuvring Area are under the control of ATC. Guidance is

provided by means of a combination of Surface Movement Radar, Ground Lighting, Signage and Follow-Me Provision.

1.3 Procedures covering Low Visibility Procedures, including those for conditions of low cloud

are contained in:-

• AOI 21; Low Visibility Procedures • MATS Part 2: Section 1; Chapter 15

2. Winter Operations 2.1 Policy Statement

EMA will have in place procedures for Winter Operations which will ensure safe aircraft operations during winter conditions.


AOI 22; Winter Operations and Snow Plan 3. Snow Removal Plan 3.1 Policy Statement

EMA will ensure that a plan is in place for the safe and expeditious removal of snow from the aircraft movement area and that appropriate equipment is available to fulfil this requirement


AOI 22 - Winter Operations and Snow Plan 4. Operations in Adverse Weather Conditions 4.1 Policy Statement

EMA will have procedures in place to ensure the safety of operations during periods of adverse weather.


AOI 23 - Inclement Weather Procedures



5. Night Operations 5.1 Policy Statement

EMA will ensure that visual aids are installed, operated, and maintained to permit aircraft operations to be performed safely during night-time periods.


Tels Exposition document MATS Part 2

6. Protection of Navigational Aids


EMA ensures the procedures are in place to safeguard the Radar and other Navigational Aids 6.2 Operational Procedure

MATS Part 2 Tels Exposition document

7. Operation of Aircraft of Higher Code Category 7.1 EMA ensures that at all times the ground movement handling of higher code letter aircraft,

is carried out in accordance with Operational Safety Management Assessments documented (Safety Assurance Documents) and approved by the CAA (SRG).


• AOI 06; Ground Movement Handling of Large Passenger and Cargo Carrying Aircraft. • SAD 02; Antonov 225 • SAD 16; Ground Movement of Large Cargo Aircraft • SAD 63; Alternate Ground Movement Routing of Large Cargo Aircraft

8. Measures for the Prevention of Fire 8.1 Policy Statement

EMA ensures that procedures are in place for the prevention of fire. This includes ensuring that no person smokes within airside areas (except in designated smoking shelters) and that procedures are in place to control any Hot Works which take place Airside.


AOI 07 - Airside Safety EMA Management of Contractors Procedures



9. Reduced Declared Distances 9.1 Policy Statement EMA ensures that Calculation of Reduced Declared Distances is undertaken by suitably

competent personnel, following procedural guidance detailed in Aerodrome Safeguarding ‘Standard Operating Procedure’ 10 – “Calculation of Declared Distances”.


AS SOP 10 - “Calculation of Declared Distances”. 10. Integration of Aviation Activities 10.1 Procedures for handling special categories of flight, such as Gliders, Para-dropping, and

Balloon Releases etc. are detailed in MATS Part 2: Section 1; Chapter 10 11. Detention of Aircraft 11.1 Policy Statement

EMA ensures that procedures are in place to detain aircraft whether through financial or safety reasons (as detailed below). EMA also ensures that where required relevant persons have the correct authorisations in place. Detentions will relate to the following Under S.88 of the Civil Aviation Act 1982 East Midlands International Airport Limited (the “Airport Company”) has the right to detain any aircraft for non-payment of airport charges until such time as the charges due in respect of it (or incurred by its operator in respect of another aircraft) are paid. Such detention is initiated by placing a lien on the aircraft. On behalf of the Civil Aviation Authority (CAA) and Eurocontrol in respect of air navigation charges due. Air Navigation Order 2016 pursuant to Section 60 of the Civil Aviation Act 1982, relating to navigational and safety issues


AOI 25 - Detention of Aircraft 12. Persons with Reduced Mobility Procedures 12.1 Policy Statement

EMA ensures that procedures are in place to meet the requirements of EC Regulation 1107/2006 so as to facilitate access to air transport for disabled persons and persons of reduced mobility, and to ensure such persons receive assistance when travelling through the airport.


AOI 26 – Persons with Reduced Mobility



13. High Profile Visitors 13.1 Policy Statement Applicable to high profile visitors outbound or inbound to EMA. AOI 27 details the

procedures which apply from arrival at the site to departure, regardless of physical location.



SECTION 14 – AIRSIDE OPERATIONAL INSTRUCTIONS AOI Title Owner Procedural Content 01 Airside Security

Head of Security

02 Movement Area Inspection and Reporting


Runway Inspections Airfield Inspections Movement Area Inspections Civil and Grassland Inspections AGL Inspections

03 Navigational Aids and Aerodrome Ground Lighting

Airfield Technical Manager

Navaids Visual Aids Aerodrome Lighting Inspections

04 Aerodrome Works Ops Developments & Safety Manager

Management of Contractors Aerodrome Works Changes to Aerodrome Infrastructure

05 Apron Management Head of Fire & Airfield Operations

Aircraft Pushback Procedures Aircraft Parking and Safety Practices Royal and Military – VIP Flights Marshalling Licenses Aircraft Chocking & use of Traffic Cones Aircraft Engine Ground Running & use of APU/GPU Foreign Object Debris and the Removal of Hazards Airside Drinking Water Facilities

06 Ground Movement Handling of Large Passenger and Cargo Carrying Aircraft

Ops Developments & Safety Manager

07 Airside Safety Head of Fire & Airfield Operations

Airside Working Practices and PPE Airside Safety Briefings Airside Smoking Policy Aircraft Chocking and the use of cones Emergency Contact Points

08 Passenger Management


Control of Passengers Common Travel Arrivals Domestic and Common Travel Access Control

09 Incident Reporting and Investigation


Safety Reporting Mandatory Occurrence Reporting Airside Accident and Safety Occurrence Reporting Internal Safety Investigations

10 Safety Audits

Head of Compliance & Business Resilience

11 Safety Monitoring




AOI Title Owner Procedural Content 12 Control of Vehicles Head of Fire &

Airfield Operations Airside Vehicle Operating Procedures Airside Vehicle Permits Airside Driving Permits

13 ‘M’ Manoeuvring Area and ‘R’ Runway Operating Permits


14 Airside Safety Regulation Scheme


15 Wildlife Hazard Management


16 Aerodrome Safeguarding


17 CAP 232 Surveys


18 RFFS Procedures Head of Fire & Airfield Operations

Aircraft Accidents Domestic Fires Facilities, Equipment and Personnel Maintenance of Competency Scheme

19 Emergency Contact Details Head of Compliance & Business Resilience

20 Safe Handling and Storage of Fuel and Dangerous Goods

Ops Developments & Safety Manager & Passenger Services Manager

Aviation Fuel Management Parking -Flights carrying Explosives Carriage of Electric Mobility Aids

21 Low Visibility Operations

Air Traffic Services Manager

22 Winter Operations and Snow Plan


Winter Operations Airside Snow Plan-Staff and Equipment Airside Snow Clearance Plan Landside Snow Clearance Plan

23 Inclement Weather Procedures


24 Environmental Procedures Environmental Manager

Aircraft Washing/Use of Detergent-Cleaning Materials Accidental Fuel, Oil or Chemical Spills Aircraft De-icing

25 Detention of Aircraft


26 PRM Procedures

Passenger Services Manager

Persons of reduced mobility procedures

27 High Profile Visitors Head of Compliance & Business Resilience

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