East Allen County Schools...Leo Elementary School requests Board approval to purchase fifteen (15)...

Board Report January 21, 2014 CLASSIFIED NEW HIRES NAME ASSIGNMENT DATE Clifton, Donna Food Service – HEHS 1/8/2014 Franco, JoAnn Food Service – LEEL 1/7/2014 Hause, Courtney Paraprofessional – PHJH 1/22/2014 King, Johnnie Paraprofessional – SOEL 1/22/2014 CERTIFIED TERMINATIONS NAME ASSIGNMENT DATE REASON Lake, Diane Teacher – NHMS 5/22/2014 Retirement* (42 yrs. w/EACS) CLASSIFIED TERMINATIONS NAME ASSIGNMENT DATE REASON Boisvert, Jennifer Bus Driver 1/15/2014 Resignation (9 yrs. w/EACS) Franke, Thomas Bus Driver 1/31/2014 Retirement (30 yrs. w/EACS) Harris, Whitney Custodian – LEHS 1/9/2014 Resignation (5 mo. w/EACS) Mitchell, Christina Cafeteria Monitor – CEEL 1/8/2014 Resignation (1 mo. w/EACS) Tin, Theingi Language Translator 1/17/2014 Resignation (5.5 yrs. w/EACS) CERTIFIED LEAVES NAME ASSIGNMENT DATE REASON Richman, Amy Teacher – NHIS 1/29/2014 through 3/4/2014 FMLA – Revision CLASSIFIED LEAVES NAME ASSIGNMENT DATE REASON Moriarity, Shawn Custodian – WOHS 1/16/2014 through 2/24/2014 FMLA Squier, Cindy Bus Driver 1/13/2014 through 1/24/2014 Medical Leave extension Tin, Theingi Language Translator- DW 1/15/2014 through 1/17/2014 Unpaid Leave – Revision *The last day of school year could change due to cancellation of school for inclement weather.

FINANCIAL SUMMARY REPORT

TUESDAY, JANUARY 21, 2014 PAYROLL CLAIMS Approval of payroll claims for the payroll period ending December 6, 2013 in the amount of $1,930,235.99; and for the payroll period ending December 20, 2013 in the amount of $1,950,794.45. ACCOUNTS PAYABLE VOUCHER INFORMATION Please see the attached information regarding Vendor Claims, Manual Checks, and Electronic Transfers.

Total Amount $10,586,464.59

DONATIONS, GIFTS, AND EXTRACURRICULAR EXPENDITURES DONATIONS New Haven Middle School requests Board approval to accept a donation in the amount of $925.10 from General Mills’ Box Tops for Education Program.

New Haven Middle School requests Board approval to accept a donation of two $250.00 awards (total $500.00), from the Indiana Association of School Principals (IASP). IASP has donated these awards for NHMS teachers, Mr. Eric Reynolds and Mrs. Christine Popplewell, to utilize for service learning projects with students during the 2013/14 school year. New Haven Middle School has selected the service learning program "Kids Against Hunger" to receive these funds. EXTRACURRICULAR EXPENDITURE

Leo Elementary School requests Board approval to purchase fifteen (15) Stiga STS185 Ping-Pong tables from MC Sports at the discounted cost of $300.00 each for a total cost of $4,500.00 to replace their current end-of-life tables.

CASH TUITION TRANSFERS FOR THE 2013-2014 SCHOOL YEAR

Anjolie Parker 6th grade Leo Elementary School New

Riley Fiedler 10th grade Leo Jr./Sr. High School New

Abigail VanBuskirk 9th grade New Haven High School New

YEAREND ESTIMATED ESTIMATEDREVENUE 2013 BUDGET FORECAST INCOME YTD. INCOME YTD. INCOME - Dec. INCOME - Dec.

__LOCAL TAX REVENUE

LOCAL PROP. TAXES $0 $0 $0 $0 $0 $0FINANCIAL INST. TAX $0 $0 $0 $0 $0 $0LICENSE EXCISE TAX $0 $0 $0 $0 $0 $0COMMERCIAL VEHICLE EXCISE TAX $0 $0 $0 $0 $0 $0

STATE SUPPORT & GRANTSTUITION SUPPORT $54,018,720 $54,724,360 $54,018,720 $54,724,360 $4,501,560 $4,485,846SUMMER SCHOOL $125,000 $89,061 $125,000 $89,061 $0 $0TESTING & REMEDIATION & INTERNSHIP $95,000 $159,491 $91,000 $159,491 $0 $0CONGRESSIONAL INTEREST $0 $125 $50 $125 $0 $0FULL DAY KINDERGARTEN $1,430,000 $0 $1,430,000 $0 $1,430,000 $0PL 221 GRANT $0 $0 $0 $0 $0 $0OTHER STATE REVENUE $9,000 $0 $0 $0 $0 $0

MISC. REVENUELOCAL TUITION $27,000 $54,506 $27,000 $54,506 $1,250 $1,894FEES $485,000 $392,649 $470,000 $392,649 $125,000 $91,330RENTS $48,000 $186,921 $48,000 $186,921 $4,000 $7,992INTEREST INCOME $36,000 $28,101 $33,500 $28,101 $4,500 $8,343FEDERAL $0 $0 $0 $0 $0 $0TEMPORARY LOANS $0 $0 $0 $0 $0 $0OTHER LOCAL REVENUE $10,000 $0 $0 $0 $0 $0SALE OF PROPERTY, ADJUSTMENTS & REFUNDS $0 $54,704 $0 $54,704 $0 $3,424FUND TRANSFERS $0 $28,513 $0 $28,513 $0 $9,040

SUB-TOTAL $56,283,720 $55,718,432 $56,243,270 $55,718,432 $6,066,310 $4,607,869JANUARY 1, 2013 OPERATING BALANCE $10,327,490TEMPORARY LOANS $0 $0 $0 $0 $0 $0TOTAL $66,611,210 $55,718,432 $56,243,270 $55,718,432 $6,066,310 $4,607,869

YEAREND ESTIMATED ESTIMATEDEXPENDITURES 2013 BUDGET FORECAST EXP. YTD. EXP. YTD. EXP - Dec. EXP - Dec.

SALARIES & WAGES $40,237,035 $38,509,549 $38,903,600 $38,509,549 $3,083,400 $3,073,492EMPLOYEE BENEFITS $15,348,158 $14,131,986 $14,439,046 $14,131,986 $1,227,044 $1,377,827PURCHASED SERVICES $1,319,415 $1,142,039 $1,198,800 $1,142,039 $305,800 $473,320UTILITIES $1,059,400 $679,085 $849,000 $679,085 $178,000 $179,717SUPPLIES & MATERIALS $1,504,525 $1,075,292 $1,384,900 $1,075,292 $409,500 $209,012CAPITAL OUTLAY $20,000 $81,217 $20,000 $81,217 $0 $72,334OTHER OBJECTS $63,200 $200,323 $61,800 $200,323 $24,500 $11,641DEBT PAYMENT $0 $0 $0 $0 $0 $0TRANSFERS $0 ($1,689) $0 -$1,689 $0 $0

SUB-TOTAL $59,551,733 $55,817,802 $56,857,146 $55,817,802 $5,228,244 $5,397,342

TOTAL $56,857,146 $55,817,802 $5,228,244 $5,397,342

YEAREND PROJECTION [SURPLUS OR DEFICIT] ($99,371)

OPERATING BALANCE December 31, 2013 $10,228,120

($99,371) Change in Operating Balance

EAST ALLEN COUNTY SCHOOLSREPORT OF INCOME AND DISBURSEMENTS-GENERAL FUND

December 31, 2013

2013 YEAREND ESTIMATED ESTIMATEDREVENUE BUDGET FORECAST INCOME YTD. INCOME YTD. INCOME - Dec. INCOME - Dec.

LOCAL TAX REVENUELOCAL PROP. TAXES $5,773,702 $5,591,974 $5,420,000 $5,591,974 $1,240,000 $704,263FINANCIAL INST. TAX $30,653 $43,095 $32,000 $43,095 $16,000 $28,312LICENSE EXCISE TAX $431,634 $464,230 $470,000 $464,230 $83,000 $72,687COMMERCIAL VEHICLE EXCISE TAX $69,481 $69,608 $72,000 $69,608 $36,000 $34,804

LOANSTEMPORARY LOANS $0 $0 $0 $0 $0 $0

MISC. REVENUECLAIMS FOR LOSSES $0 $0 $0 $0 $0 $0REFUND/REIMBURSEMENT $0 $38,507 $18,000 $38,507 $1,500 $9,020TRANSFERS $0 $0 $0 $0 $0 $0

SUB-TOTAL $6,305,470 $6,207,413 $6,012,000 $6,207,413 $1,376,500 $849,086

JANUARY 1, 2013 OPERATING BALANCE $2,219,205TEMPORARY LOANS $0 $0 $0 $0 $0TOTAL $8,524,675 $6,207,413 $6,012,000 $6,207,413 $1,376,500 $849,086

2013 YEAREND ESTIMATED ESTIMATEDEXPENDITURES BUDGET FORECAST EXP. YTD. EXP. YTD. EXP - Dec. EXP - Dec.

SALARIES & WAGES $3,056,826 $3,142,525 $3,058,950 $3,142,525 $274,350 $298,640EMPLOYEE BENEFITS $1,866,720 $1,789,284 $1,826,121 $1,789,284 $225,028 $236,017PURCHASED SERVICES $249,200 $264,125 $248,790 $264,125 $136,540 $156,139SUPPLIES & MATERIALS $1,351,500 $1,300,509 $1,346,800 $1,300,509 $115,200 $220,347CAPITAL OUTLAY $40,000 $61,010 $40,000 $61,010 $20,000 $0LOAN REPAYMENT $0 $0 $0 $0 $0 $0OTHER OBJECTS $4,500 $2,559 $4,500 $2,559 $500 $46

SUB-TOTAL $6,568,746 $6,560,011 $6,525,161 $6,560,011 $771,618 $911,189

TOTAL $6,568,746 $6,560,011 $6,525,161 $6,560,011 $771,618 $911,189

YEAREND PROJECTION [SURPLUS OR DEFICIT] ($352,597)

OPERATING BALANCE December 31, 2013 $1,866,608

($352,597) Change in Operating Balance

EAST ALLEN COUNTY SCHOOLS

REPORT OF INCOME AND DISBURSMENTS - TRANSPORTATION

December 31, 2013

01/17/2014

EACS FOOD SERVICEACTIVITY-MONTH OF

December 31, 2013

DATE: 11/30/13 12/31/13 STUDENT 12/31/13SCHOOL BALANCE RECEIPTS DISBRSMNT OPERATING ACCOUNT ADJU OUTSTNDNG

BALANCE SUMM BAL BALANCE REIMB

1 CEDARVILLE ELEMENTARY $40,799.58 $17,971.37 $18,494.76 $40,276.19 $14,581.45 $54,857.64 $6,353.032 HERITAGE JR/SR HIGH $55,234.57 $34,693.63 $31,312.34 $58,615.86 $8,917.12 $67,532.98 $17,810.193 NEW HAVEN PRIMARY $42,440.87 $21,579.97 $17,821.64 $46,199.20 $3,549.34 $49,748.54 $16,105.104 HERITAGE ELEMENTARY $50,800.64 $26,517.78 $23,029.60 $54,288.82 $4,878.49 $59,167.31 $17,124.785 LEO ELEMENTARY $49,104.94 $19,144.98 $17,454.68 $50,795.24 $11,596.01 $62,391.25 $6,451.936 LEO JR/SR HIGH $62,171.34 $50,992.20 $51,625.20 $61,538.34 $29,000.63 $90,538.97 $11,416.997 NEW HAVEN INTERMEDIATE $56,048.15 $23,222.96 $17,736.34 $61,534.77 $4,326.28 $65,861.05 $15,224.358 NEW HAVEN MIDDLE ($14,046.38) $26,527.85 $28,694.12 ($16,212.65) $4,025.06 ($12,187.59) $16,119.619 NEW HAVEN HIGH $39,457.53 $43,652.91 $41,797.15 $41,313.29 $8,338.07 $49,651.36 $25,453.0810 PAUL HARDING JR HIGH $58,068.57 $26,669.50 $18,076.37 $66,661.70 $2,626.19 $69,287.89 $20,229.6411 PRINCE CHAPMAN ACDMY $59,719.51 $32,319.62 $21,409.08 $70,630.05 $1,537.23 $72,167.28 $27,161.0412 SOUTHWICK ELEM $58,823.60 $28,185.95 $20,474.74 $66,534.81 $1,869.20 $68,404.01 $23,460.5213 VILLAGE ALTERNATIVE ($14,803.74) $1,540.23 $2,144.70 ($15,408.21) $419.77 ($14,988.44) $1,084.3114 WOODLAN PRIMARY $40,193.92 $10,799.90 $10,717.05 $40,276.77 $4,564.37 $44,841.14 $5,822.1215 WOODLAN JR/SR HIGH $47,038.27 $39,956.68 $38,128.14 $48,866.81 $11,489.67 $60,356.48 $18,038.5716 MISC/EQUIPMENT ACCT. $918,668.00 $3,906.11 $13,129.91 $909,444.20 $5,568.93 $915,013.13 $0.00

TOTALS $1,549,719.37 $407,681.64 $372,045.82 $1,585,355.19 $117,287.81 $1,702,643.00 $227,855.26** ** **

**

December-13

ACTIVITY SHEET

Balances do not include $500,000.00 CD

Meetings and Conferences

The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014

DATE(S) ATTENDEE(S)#

ATTENDINGBLDG.

CONFERENCE TITLE &

LOCATION

MAXIMUM REIMBURSEMENT

SUB COSTBACKUP INFORMATION &

ACCOUNT NUMBER

January 14, 2014 Lyn Randall 1 PCA LAS Links Coordinator

Meeting, PHLC

$0 Y $37.50 Released time, AM, 688-22120-58000-

0009, Tittle III

January 14, 2014 Emilee Johnson 1 SOEL LAS Links Coordinator

Meeting, PHLC

$0 Y $37.50 Released time, AM, 688-22120-58000-

0009, Tittle III

January 23, 2014 Steve Gurney,

Darryl Springer

2 NHMS Success Planning,

NHMS

$0 Y $75 Released time, AM, 413-22120-11000-

0060, Title I 13-14

January 23, 2014 Kim Heisler, Sheril

Miller


NHMS

$0 Y $75 Released time, PM, 413-22120-11000-

0060, Title I 13-14

January 23, 2014 Dan Potter 1 WOIS Records Day, WOIS $0 Y $37.50 Released time, AM, 010-11100-13000-

0074, General Fund

January 24, 2014 Dave Bischoff 1 NHHS IHSBCA Clinic &

Induction into Hall of

Fame, Indianapolis

$0 Y $75 Released time, 010-25400-13000-0004,

General Fund

January 24, 2014 Hillary Braden,

Bob Reynolds


NHMS


0060, Title I 13-14

January 24, 2014 Eric Reynolds, Lila

Vanderbilt


NHMS

$0 Y $75 Released time, PM, 413-22120-11000-

0060, Title I 13-14

January 24, 2014 Shelley Jenkins 1 TECH IMAC Grant Meeting,

Indianapolis

$82 N $0 Released time, mileage, 010-22210-58000-

0010, General Fund

January 24, 2014 Sean Miller 1 TECH IMAC Grant Meeting,

Indianapolis

$0 N $0 Released time

January 28, 2014 Marilyn Stemmer,

Seth Watts

2 NHPS Testing Day, NHPS $0 Y $150 Released time, resubmitting for date

change, 010-11100-13000-0051, General

Fund

January 29, 2014 Marilyn Hissong 1 CURR Visit to Tap at Marion

High School, Marion


0004, General Fund

January 29, 2014 Heather Voirol 1 NHPS Records Day, NHPS $0 Y $75 Released time, 010-11100-13000-0051,

General Fund

1




ATTENDINGBLDG.

CONFERENCE TITLE &

LOCATION



ACCOUNT NUMBER

January 29, 2014 Michael Shaffer 1 PHLC Visit to Tap at Marion

High School, Marion


January 30, 2014 Ken Folks 1 ADMN Marion High School

War Room Visit,

Marion

$0 N $0 Released time, AM

January 30, 2014 Kurt Dager 1 CURR CTB Tour-ISTEP+

Document Processing

and Scoring Center

Facility, Indianapolis


0004, General Fund

January 30, 2014 Jason

Grandlienard, Jeff

Kline

2 EAAS Marion High School

War Room Visit,

Marion


January 30, 2014 Chike Odigboh,

Benjamin Penrod

2 EAAS Marion High School

War Room Visit,

Marion


0004, General Fund

January 30, 2014 Greg Geise, Chad

Houser, Laura

Robinson, Matt

4 HEHS Marion High School

War Room Visit,

Marion


January 30, 2014 Neal Brown,

Dennis Kern

2 LEHS Marion High School

War Room Visit,

Marion


January 30, 2014 Rickard Lightfoot,

Holly McKanna,

Ashlee Robbins,

Shannon Sauder

4 LEHS Marion High School

War Room Visit,

Marion

$0 N $0 Released time, AM, 010-25400-13000-

0004, General Fund

January 30, 2014 CC Fullove, Jana

Gepfert

2 NHHS Marion High School

War Room Visit,

Marion


2




ATTENDINGBLDG.

CONFERENCE TITLE &

LOCATION



ACCOUNT NUMBER

January 30, 2014 Troy Guenin,

Terri Wallace

2 NHHS Marion High School

War Room Visit,

Marion


0004, General Fund

January 30, 2014 Alyssa Bopp 1 NHPS Testing Day, NHPS $0 Y $75 Released time, 010-11100-13000-0051,

General Fund

January 30, 2014 Connie Brown 1 SPSV Marion High School

War Room Visit,

Marion


January 30, 2014 Ron Kammeyer,

Luray Riggle,

Nicole Singer

3 WOHS Marion High School

War Room Visit,

Marion


January 30, 2014 Doug Ahr,

Bradley

McAlexander

2 WOHS Marion High School

War Room Visit,

Marion


0004, General Fund

February 1-5, 2014 Alicia Gatewood 1 NHIS National Title I

Conference, California

$1,440 N $0 Released time, resubmitting for change in

hotel cost, 413-22900-51000-0015, Title I

13-14

February 1-5, 2014 Doug Pickett 1 NHMS National Title I




13-14

February 1-5, 2014 Alicia Gatewood 1 PCA National Title I




13-14

February 3, 2014 Kurt Dager 1 CURR ACCUPLACER Training-

IDOE, Kokomo


February 3, 2014 Tina Antrim 1 EAU ACCUPLACER Training-

IDOE, Kokomo


February 3, 2014 Jennifer Hunter 1 HEHS ACCUPLACER Training-

IDOE, Kokomo


3




ATTENDINGBLDG.

CONFERENCE TITLE &

LOCATION



ACCOUNT NUMBER

February 3, 2014 Gary Rogers 1 LEHS ACCUPLACER Training-

IDOE, Kokomo


February 3, 2014 Maureen

O'Donaghue

1 NHHS ACCUPLACER Training-

IDOE, Kokomo


February 3, 2014 Andy Davis 1 WOHS ACCUPLACER Training-

IDOE, Kokomo


February 7, 2014 Ken Folks 1 ADMN ISBA/IAPSS Collective

Bargaining Seminar,

Indianapolis

$215 N $0 Released time, registration, mileage, 010-

23210-58000-0001, General Fund

February 7, 2014 Amanda Ricketts 1 ADMN ISBA Collective

Bargaining Seminar,

Carmel

$215 N $0 Released time, registration, 010-23230-

58000-0006, General Fund

February 7, 2014 Kirby Stahly 1 ADMN ISBA Collective

Bargaining Seminar,

Carmel

$215 N $0 Released time, registration, 010-25110-


February 12, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising

Professionals (AFP) of

NE IN, Fort Wayne


23220-58000-0014, General Fund

February 12-14, 2014 Connie Brown 1 SPSV ICASE Spring

Conference,

Indianapolis

$780 N $0 Released time, registration, lodging,

meals, mileage, 010-21810-58000-0012,

General Fund

February 12-14, 2014 Jessica Thompson 1 SPSV ICASE Spring

Conference,

Indianapolis

$930 N $0 Released time, registration, lodging,

meals, 527-12230-58000-0012, IDEA

Grant 12-13

February 18-21, 2014 Chad Houser 1 HEHS CPI Train the Trainer

Training, PHLC


4




ATTENDINGBLDG.

CONFERENCE TITLE &

LOCATION



ACCOUNT NUMBER

February 18-21, 2014 Lindsey Franz 1 SPSV CPI Train the Trainer

Training, PHLC

$2,100 N $0 Released time, registration, 527-21110-

58000-0012, IDEA Grant 12-13

March 20, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

March 24-28, 2014 Mike

Phommachanh,

Dietrick Thomas

1 TECH Apple Certified Mac

Technician Training,

Chicago

$7,740 N $0 Released time, registration, lodging,

meals, 010-22250-58000-0011, General

Fund

April 8-12, 2014 Lindsey Franz 1 SPSV CEC Convention &

Expo, Pennsylvania


airfare, meals, 529-12900-58000-0012,

Technical Assistance Grant

April 8-12, 2014 Jenny Snyder 1 SPSV CEC Convention &

Expo, Pennsylvania


airfare, meals, 529-12900-58000-0012,

Technical Assistance Grant

April 17, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

April 22-23, 2014 Chad Houser 1 HEHS Recertification as an

Indiana School Safety

Specialist, Indianapolis

$163 N $0 Released time, meals, mileage, 010-25400-


April 22-23, 2014 Dennis Kern 1 LEHS Recertification as an

Indiana School Safety

Specialist, Indianapolis

$88 N $0 Released time, meals, 010-25400-58000-

0004, General Fund

May 13, 2014 Kevin Jehl 1 EAU Social Studies Course

Resource, PHLC

$0 Y $75 Released time, 683-22120-31200-0015,

Title IIA

5




ATTENDINGBLDG.

CONFERENCE TITLE &

LOCATION



ACCOUNT NUMBER

May 15, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

June 19, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

July 22, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

August 21, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

September 18, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

October 16, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

November 1, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising


NE IN, Fort Wayne


23220-58000-0014, General Fund

TOTALS 78 $21,124 $1,087.50

6

At a meeting held in the Board Room at the Administration Building, 1240 State Road 930 East, New Haven, Indiana, the Board of School Trustees of East Allen County Schools met at approximately 6:30 p.m. on January 7, 2014.

Board members present: Neil S. Reynolds, President Christopher T. Baker, Vice President Stephen L. Terry, Sr., Secretary (arrived at 6:48 p.m.) William D. Hartman Arden Hoffman Terry Jo Lightfoot Robert L. Nelson, Jr. Board members absent: None EACS Administrators and Association Presidents also in attendance:

Dr. Kenneth H. Folks, Superintendent Mrs. Marilyn Hissong, Assistant Superintendent of Curriculum and Instruction Dr. Michael B. Shaffer, Asst. Superintendent of School Management & Special Programs Mr. Kirby Stahly, Assistant Superintendent for Administrative Services Ms. Amanda Ricketts, Director of Human Resources Mrs. Tamyra Kelly, Public Relations Liaison Mr. Ed Mendoza, Director of Student Services Mr. Keith Madsen, Interim Director of Technology Mr. Doug Hicks, Principal, East Allen University Mrs. Teresa Gremaux, Principal, Paul Harding Junior High School Mr. Ronald C. Crosby, President, East Allen Educator’s Association

1.0 ROUTINE ITEMS 1.1 Call to Order President Neil Reynolds called the meeting to order at 6:30 p.m. 1.2 Pledge of Allegiance The Pledge of Allegiance was recited.

EAST ALLEN COUNTY SCHOOLS MEETING OF THE

BOARD OF SCHOOL TRUSTEES MINUTES

January 7, 2014 - 6:30 p.m.

Administration Building – Board Room 1240 State Road 930 East

New Haven, IN 46774

2

1.3 Election of Officers President �Neil Reynolds Motion: Hartman Second: Nelson Vote: Aye: 5-1* Against: Hoffman Chris Baker Motion: Hoffman Second: None Vice President �Chris Baker Motion: Nelson Second: Hartman Vote: Aye: 4-0-2* Abstained: Baker, Hoffman Stephen Terry Motion: Hoffman Second: None Secretary �Stephen Terry Motion: Lightfoot Second: Hartman Vote: Aye: 6-0* Arden Hoffman Motion: Hoffman Second: None 1.4 Approval of Agenda **

The agenda for January 7, 2014 was approved as presented, with the postponement (due to inclement weather) of the recognition of the Heritage High School FFA Chapter until the next Board meeting, and the deletion of Agenda Item 1.9 Appointment of Common Wage Committee Members. 1.5 Recognition Dr. Folks publicly recognized our schools for their academic performance and improvement as measured by the A-F School letter grades recently announced by the Department of Education. All EACS schools were graded as a C or above. Three (3) schools earned a letter grade of A: (LEEL, CEEL, WOPS); six (6) schools earned a B: (LEHS, WOHS, WOIS, NHIS, PCA, NHPS); and six (6) earned a letter grade of C: (HEHS, NHHS, NHMS, PHJH, HEEL, SOEL). (We appealed Southwick’s grade of C to the IDOE, but our appeal. We continue to work to convince the IDOE that SOEL should be a B since it is a feeder school to PCA.

Seven (7) EACS schools improved their grade from a year ago. These schools include NHIS (C-B), NHMS (D-C), NHPS (C-B), PHJH (D-C), PCA (C-B), WOHS (C-B), and WOPS (B-A). We believe we have an 8th school that improved, SOEL (C-B), but we still need to convince the IDOE of that!

Dr. Folks further added, “The performance and improvement of our schools would not have been possible without a team effort from everyone including students, parents, teachers, support staff, administrators, and the School Board. Congratulations to everyone who contributed to the success of our schools.”

*Stephen Terry not yet present for vote.

3

1.6 Review Board Code of Conduct – Appendix J The Board’s Code of Conduct was reviewed and discussed. There was Board consensus for Mr. Hoffman’s suggestion to add the District’s new motto of “Dream It. Do It” to the Code of Conduct. Board consensus is that all members would sign the Code of Conduct. Approved by General Consensus of the Board - Aye: 6-0* 1.7 Committee Assignments East Allen Educational Foundation – Chris Baker East Allen Wellness Advisory Committee – Terry Lightfoot, Bob Nelson Fort Wayne Museum of Art Board – Bill Hartman Common Wage Hearing Representation – Neil Reynolds (and Director of Facilities Doug Roemer) Transportation Appeal Committee – Arden Hoffman

1.8 Appointment of Treasurer and Deputy Treasurer Motion: That Lois Goeglein be reappointed as Treasurer and Geri Freiburger be reappointed as Deputy Treasurer. Motion: Baker Second: Lightfoot Vote: Aye: 6-0*

1.10 Delegation of Authority in the Absence of the Superintendent

In accordance with Board Policy 3005, the Board shall be notified annually of the Superintendent's designees and "...the Superintendent shall designate at least two Administrators to be familiar with Board and Superintendent issues, management styles, and Board policies." In the absence of the Superintendent, Mr. Kirby Stahly, Assistant Superintendent of Administrative Services; Dr. Michael Shaffer, Assistant Superintendent of School Manage- ment and Special Programs; and Mrs. Marilyn Hissong, Assistant Superintendent of Curriculum and Instruction are delegated authority to act in his place. Motion: Lightfoot Second: Nelson Vote: Aye: 6-0*

1.11 Schedule of Board Meetings for 2014-15SY Motion: That the Schedule of Board Meetings for 2014-15SY be approved as presented. Motion: Baker Second: Lightfoot Vote: Aye: 7-0

2.0 PUBLIC EXPRESSIONS – AGENDA ITEMS Speaker Topic Lael Barkman (Sunrise Chapel) Purchase of Harlan Elementary School

*Stephen Terry not yet present for vote.

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3.0 CONSENT ITEMS Superintendent Folks requested the Board’s approval for the Consent Items as presented as follows: 3.1 Human Resources Report and Addendum 3.2 Financial Reports 3.3 Meetings and Conferences 3.4 Minutes – Executive Session - December 5, 2013 3.5 Minutes – Regular Meeting - December 10, 2013 Motion: That Consent Items 3.1 through 3.5 be approved as presented. Discussion: Regarding the minutes of December 10 th Mr. Baker stated that the canceled War Room visit was at New Haven High School, not the Middle School. The minutes will be revised to reflect the change. Motion: Terry Second: Baker Vote: 3.1 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 3.2 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 3.3 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 3.4 - Aye: Baker, Hartman, Lightfoot, Nelson, Reynolds, Terry No: Hoffman (Motion carried 6-1) 3.5 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0))

4.0 ACTION ITEMS

Superintendent Folks requested the Board’s approval for the Action Items as presented as follows: 14-0107-4.1 Application and Receipt of Funds for 21 st Century Community Learning

Center Partnership 14-0107-4.2 Expense Reduction Analysis (ERA) Agreement 14-0107-4.3 Priority Engineering Consultant Agreement 14-0107-4.4 Heritage K-12 Project - Change Order #9 – Tapered Roof Modification 14-0107-4.5 Woodlan K-12 Project - Change Order #3 – Unsuitable Soil in New Parking Lot Motion: That the Board of School Trustees approve Action Items 4.1 through 4.5 as presented. Motion: Baker Second: Lightfoot Discussion: No discussion.

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Vote : 4.1 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 4.2 - Aye: Baker, Hartman, Lightfoot, Nelson, Reynolds, Terry No: Hoffman (Motion carried 6-1) 4.3 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 4.4 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 4.5 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) DISCUSSION/ACTION ITEMS 14-0107-4.6 General Obligation (GO) Bond Projects (Security Cameras)

Mr. Stahly and Mr. Jeff Studebaker, EACS’ School Safety Manager, provided additional information for the Board as Mr. Baker had asked at the last meeting that additional security cameras at schools be added to the list of projects. Motion: That the Board of School Trustees approves Discussion/Action Item 14-0107-4.6 as presented. Motion: Baker Second: Lightfoot Vote : 4.6 - Aye: Baker, Hartman, Lightfoot, Nelson, Reynolds, Terry No: Hoffman (Motion carried 6-1) 14-0107-4.7 Contract with IEP Therapy

Dr. Folks and Mr. Stahly presented information to the Board and answered questions. Board consensus is that the mileage reimbursement rate be renegotiated to mirror what EACS employees are paid. If we are not able to renegotiate the mileage this time on this contract we can still go through with the contact as is. However, from now on, all contracts with any vendor asking for mileage reimbursement must mirror the mileage rate that EACS employees are paid.

Also, there is Board consensus that from here on out, for applicable contracts, there will be quotes gotten from several other comparable vendors as well for the Board to review. Motion: That the Board of School Trustees approves Discussion/Action Item 14-0107-4.7 as presented. Motion: Lightfoot Second: Reynolds Both Mrs. Lightfoot and Mr. Reynolds withdrew their respective motion and second of the motion, then Mrs. Lightfoot made a new motion. Motion: That the Board of School Trustees approves Discussion/Action Item 14-0107-4.7 as presented, notwithstanding trying to renegotiate the mileage reimbursement rate to 33.3 cents per mile. Motion: Lightfoot Second: Reynolds Discussion: No further discussion.

Vote : 4.7 - Aye: Baker, Hartman, Lightfoot, Reynolds, Terry No: Hoffman, Nelson (Motion carried 5-2)

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5.0 INFORMATION/DISCUSSION ITEMS

INFORMATION ITEMS 5.1 4th Quarter Allocations/Grant Awards

This information is given to the Board on a quarterly basis. 5.2 Secondary Course Catalog Revisions

This information is given to the Board on an annual basis. Mrs. Hissong, Mr. Doug Hicks, Principal of East Allen University, and Mr. Greg Geise, EACS Vocational Coordinator presented new courses that are being added to the Secondary Course Catalog for next school year. 5.3 2014 Edward Byrne Memorial Justice Assistance Grant – Not Recommended for Funding

Dr. Folks relayed that EACS was not chosen to receive this Grant. 5.4 District Climate Survey

There is Board consensus to conduct this voluntary survey for EACS students’ parents. Mr. Hoffman is adamantly opposed to this survey being conducted at this time. DISCUSSION ITEMS

5.5 Resolution Regarding Fundraiser Activities Mr. Stahly provided information for the Board and answered their questions. Mr. Baker and Mr. Hoffman want more “teeth” added to the last paragraph, i.e. these organizations need to bring their school administrators into the loop; meetings should be held with minutes kept of these meetings, etc. These groups need to have more transparency with their school administrators and the public. Mr. Stahly will rework this proposed resolution and bring it back to the Board for Discussion/Action at the next meeting. 5.6 Revision to Board Policies 2006, 4008 and Appendix H (Meet and Confer) Ms. Ricketts provided information for the Board.

**5.7 Sale of Harlan Elementary School Mr. Stahly provided information for the Board and answered their questions. After brief discussion, Mr. Hartman asked if there was a reason to wait until the next meeting to vote on this. Hearing none, Mr. Baker made a motion. Motion: That the Board of School Trustees approve the sale of the Harlan Elementary School to Sunrise Chapel Mennonite Church. Motion: Baker Second: All Vote 5.7 - Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0)

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6.0 PUBLIC EXPRESSIONS – NON-AGENDA ITEMS None

7.0 SUPERINTENDENT COMMENTS

Due to the inclement weather we have already canceled school for tomorrow. We are applying for a waiver for Tuesday for sure – Monday was a scheduled non-student attendance/teacher work day. Due to the cancelations, grade card deadlines for teachers are being pushed back.

Dr. Folks congratulated the Board officers and said he looks forward to continuing to work

with them. 8.0 BOARD COMMENTS Name Topic Arden Hoffman Thank you to all for sympathies extended to

him at his father’s passing. Chris Baker Seeking out more than one quote for contracted

service providers. 9.0 ADJOURNMENT

There being no further business to discuss, Mr. Baker moved to adjourn the meeting. Mr. Nelson seconded the motion and it was unanimously approved. The meeting ended at 8:18 p.m. Full audio minutes are available on the East Allen County Schools website, under the School Board tab, at www.eacs.k12.in.us. The next meeting of the Board of School Trustees is scheduled for Tuesday, January 21, 2014 at 6:30 p.m. This meeting will be held at the EACS Administration Building, 1240 State Road 930 East, New Haven, IN. These minutes were approved and adopted by the East Allen County Schools Board of School Trustees on January 21, 2014. EAST ALLEN COUNTY SCHOOLS BOARD OF SCHOOL TRUSTEES ____________________________ ____________________________ President Secretary

Comparison of School Internet/Global Proxy Filters

LightSpeed (Rocket) Bloxx (Impresa 5W)

How many iPads can it

handle?

We were told 8,000 devices 14,000 devices

What is the cost?

21 month cost: $47,400, paid through February 20, 2015

$48,239 covers the next 3 years

Will it handle iOS 7 apps pushed?

NO

Currently testing whether this is true during a free 30-day trial

Cost per month

$2,257 $1,340

How effective is the filter?

Filtering method based on predefined keyword

recognition, and then either allows or denies search

Patented smart engine reads the pages and makes a decision,

meaning Bloxx will catch everything in first attempt

East Allen County Schools...Leo Elementary School requests Board approval to purchase fifteen (15)...

Documents

Transcript of East Allen County Schools...Leo Elementary School requests Board approval to purchase fifteen (15)...