EASITRAIN Kick-off Meeting Minutes-1709081405-EDA · .,&. 2)) 0((7,1* 0,187(6 ($6,75$,1 :3 3 06...

KICK-OFF MEETING MINUTES

EASITRAIN-WP1-P1-MS1, EDMS1843368

Date: 2017-09-05, 14:05

Grant Agreement 764879 PUBLIC 1 / 20

Grant Agreement No 764879

EASITRAIN European Advanced Superconductor Innovation & Training

MILESTONE REPORT (MS1)


Document identifier: EASITRAIN-WP1-P1-MS1, EDMS1843368

Date and Time: 2017-09-05, 14:05

Place: CERN

Work package/Domain: WP1

Document status: RELEASED (V1.0)

Type: Management

Participants: Present = , Excused =

Amalia Ballarino, Michael Benedikt, Johannes Gutleber Emilie David, Julie Hadre, Alexander Usoskin (BRUKER), Amy Bilton, Anita Ivanova, Bertrand Baudouy (CEA), Cécile Granier, Christoph Balle, Damian Vogt, Dimitri Delikaris, Elisa Cantergiani, Emilio Bellingeri, Florence Pesce, François Millet, François bonne, Guillaume Rosaz, Hans Quack, Isabel Bejar Alonso, Johannes Bernardi, Laurent Jean Tavian, Marina Putti, Matteo Tropeano, Michael Eisterer, Michael Stöger-Pollach, Michael Vogel, Oliver Kugeler, Panagiotis Charitos, Peter Keinz, Said Atieh, Sergio Calatroni, Simon Hopkins, Torsten Koettig, Vincenzo Palmieri, Christoph Haberstroh

Link to Indico: https://indico.cern.ch/event/638239/



Date: 2017-09-05, 14:05


AGENDA 1. TASKS (STATUS 2017-09-08) ................................................................................................................................ 3 2. NEWS ........................................................................................................................................................................ 3 3. AGENDA ITEMS .................................................................................................................................................... 4 4. PLANNED MEETINGS ........................................................................................................................................ 20 5. AOB ......................................................................................................................................................................... 20



Date: 2017-09-05, 14:05


Copyright notice:

Information provided with this document is subject to the H2020 EASITrain – European Advanced Superconductivity Innovation and Training grant agreement. This Marie Skłodowska-Curie Action (MSCA) Innovative Training Network (ITN) receives funding from the European Union’s H2020 Framework Programme under grant agreement no. 764879. Copyright 2017.

1. TASKS (STATUS 2017-09-08)

Tasks are ordered by completion status, new and ongoing tasks first. Status is one of {New, Ongoing, On hold, Completed, Postponed or Cancelled}.

Description and Comments Status Assigned

Each beneficiary provides job application records to CERN ongoing All beneficiaries

Recruitment deadline: October 2nd, 2017 ongoing All beneficiaries

Columbus signs the Grant Agreement ongoing Columbus

Sign the Consortium Agreement ongoing Bruker

Columbus provides bank account details for pre-payment transfer ongoing Columbus

Supply occupational hazard form to CERN for each ESR ongoing All beneficiaries

Describe in detail the ESR research projects in the PCDP ongoing All beneficiaries

Develop the Data Management Plan set up with beneficiaries new All beneficiaries

Project office to creates a table of planned training events new CERN

Turbo compressor test stand financing to be clarified for

establishment of a dedicated Addendum in the frame of FCC.

new TU DRESDEN,

USTUTT, CERN

1st Financial reporting period to EC: October 2017-September 2019 new All beneficiaries

Create a table with all communication artefacts in SharePoint and

follow it up

new CERN

2. NEWS

None (this is the constitutional meeting).



Date: 2017-09-05, 14:05


3. AGENDA ITEMS

Welcome words – speaker: Michael Benedikt

M. Benedikt reminded to advertise the jobs vacancies on the beneficiaries’ websites.

Kick-off meeting’s goal is to introduce all beneficiaries to each other, to develop and enhance the network between them and to create a strong network around FCC studies and link R&D activities with industry.

EASITrain launch is a success: 2 years of hard work and good network base.

Welcome words – speaker: Amalia Ballarino

The project aims at supporting the work of PhD students in cryogenics and superconductivity. EASITrain promotes and develops the scientific community who is still too small.

Purposes: Ongoing collaboration, recruitment and training of good students to bring additional support to FCC study and allow good combination of work force and financial support.

EASITRain overview, goals and partners – speaker: Johannes Gutleber

EASItrain will bring additional resources to the preparatory phase of a future large-scale Research Infrastructure in the heart of Europe. It aims at implementing a curriculum at PhD level in superconductivity and establish the foundations for the next R&D steps after 2020.

It is important to engage the public and the funding agencies and raise awareness on the communication needs. How to communicate with people who are not interested in the project? It is essential to explain to funding agencies where and which financial support is needed after 2020 to bring next-generation superconducting technologies to the market.

EASITRain core activities: Superconducting wires for very high field magnet applications, superconducting thin films for radiofrequency applications. Cooling schemes for superconducting magnets in view of manufacturing potential accelerator components. For cryogenics, the core activity will be modeling, the comparison of cooling architectures and techniques.

A strong economical focus is new in this project: The addition of a university of economics will help to identify and evaluate new application fields and market opportunities and manufacturing at sustainable cost.

EASITrain in embedded in FFC study (http://cern.ch/fcc) and the EuroCirCol H2020 project (http://cern.ch/eurocircol) that aim at developing a conceptual design of a 100 km long, circular particle collider that significantly extends todays energy and intensity frontiers. Links with EuroCirCol:

WP5 High Field Magnet (D. Tommasini)

WP3 Cryo Beam Vacuum System (P. Chiggiato)

Beneficiaries and Partners:

Partners were not invited to this meeting in order to be efficient for the setup of the beneficiary consortium. The network remains open for other partners. Potential applicants include Fraunhofer Venture, Theva, ESAS, Aries, ivSupra, Theva, Best Paths, FuSuMaTech, University of Geneva.



Date: 2017-09-05, 14:05


ITN Management and recruitment – speaker: Cécile Granier

EASITrain recruites and trains 15 ESRs for a duration of 36 months.

Contracts should be signed for exactly 36 months. Ex: if September 1st is a Sunday, please change the start date to Monday, September 2nd 2017 until September 1st 2021.

There will be common training events and individual training. Emphasize on networking and knowledge sharing.

Please inform and involve your HR, legal and finance colleagues throughout the entire project.

Important documents for the execution of the project:

Grant Agreement

Annotated Grant Agreement

Consortium Agreement

ESRs should be informed of salary, social security and training conditions. They should be provided with the Grant Agreement (NOTE: it is part of the EASITRAIN “book” handed out to each beneficiary and ESR).

For any other questions relating to the recruitment, beneficiaries should consult the European Charter for Researchers: http://euraxess.ec.europa.eu/jobs/charter

EU Participant Portal:

- Hired researchers should be declared within 20 days of employment contract.

- Secondments should be declared when they are finished.

Please review the mobility and eligibility rules! This is the responsibility of the beneficiaries. Please check diploma of selected candidate. Ineligible recruitment by a beneficiary will lead to related costs incurred by the beneficiary.

Key dates:

Recruitment deadline: October 2nd, 2017

Work contracts of ESRs shall start on the first working day after 1 January 2018

Apply local rules for probation period

Apply local rules for health and pension coverage

The employer covers ESRs travels and subsistence costs through the institutional grant part.

Implement communication according to H2020 requirements:

- Promote the project and its results to a wide audience

- clearly communicate research to non-specialists

- outreach and dissemination with the ESR is strongly encouraged

Johannes Gutleber pointed out that the beneficiaries must advertise the job vacancy on their websites and through other, locally managed media. They should also provide the number of candidates who applied on their websites. For any recruitment difficulty, Beneficiaries should liaise with the project office at CERN.



Date: 2017-09-05, 14:05


Secondment agreements – speaker: Karen Ernst

All beneficiaries should read Annex 1 of the Grant Agreement.

Partners are not parties of the CA as they do not commit to undertaking of the work during the whole duration of the project.

The CA is based on a DESCA agreement. It is a good compromise to protect the beneficiaries of the project on a legal perspective.

For secondment of an ESR to a partner, a partnership agreement will be concluded between the Partner and the Beneficiary.

To bring a new partner or new beneficiary to the project, a request should be placed by the project office on the EC Participant Portal. The partnership agreement template is available on the kick-off meeting Indico page (https://indico.cern.ch/event/638239/timetable/#20170905.detailed).

Beneficiaries apply their own HR rules and should include in the CA the IP provisions.

ITN Financial Management – speaker: Anita Ivanova

Cost category 4 of the financial budget is necessary to show evidence and keep track of the activities costs during the 4-year project.

A common pot is established to cover the expenses for events that are set up for the benefit of the entire consortium (summer schools, training workshops, communication/outreach, etc.). If part of this common pot is not used, CERN will redistribute the residual amount to the Beneficiaries.

Pre-financing: 75% of the total budget will be transferred to CERN when all the beneficiaries have signed the GA. CERN must re-distribute the pre-financing without delay to all Beneficiaries. Therefore, it is important that all Beneficiaries communicate their bank account details in a timely matter. Hiring of ESRs is an obligation and not an option. Therefore, the Beneficiaries must perform the hiring process in an efficient and timely manner.

Financial Reporting periods to EC:

1st reporting period: October 2017 - September 2019 (M1 to M24)

2nd reporting period: October 2019 – September 2021 (M25 to M48)

The beneficiaries are responsible for the periodic reporting compliant with the EC H2020 rules. The information must be provided to the coordinator CERN before it is entered by each Beneficiary on the H2020 Participant Portal site. See also the instructions on the Financial presentation uploaded on the Kick-off Meeting Indico page.



Date: 2017-09-05, 14:05


Constitution of Management Bodies – speaker: Michael Benedikt

An attendance list was distributed to all the Beneficiary representatives. All beneficiaries, except INFN, were represented, at the Kick-off Meeting on September 5th at CERN. INFN announced that unfortunately both, the primary and secondary representative were unavailable on that day before the meeting. INFN has received all information prior to the meeting.

Participants present at the Kick-off Meeting on September 5th, 2017:

1. Amalia Ballarino (CERN)

2. Michael Benedikt (CERN)

3. Johannes Gutleber (CERN)

4. Emilie David (CERN)

5. Marina Putti (CNR-SPIN),

6. Emilio Bellingeri (CNR-SPIN),

7. Panagiotis Charitos (CERN)

8. Peter Keinz (WUW)

9. Michael Vogel (USIEGEN)

10. Bertrand Baudouy (CEA, Paris Saclay)

11. Alexander Usoskin (BRUKER)

12. Damian Vogt (USTUTT)

13. Matteo Tropeano (COLUMBUS)

14. Anita Ivanova (CERN)

15. Cécile Granier (CERN)

16. Hans Quack (TUDRESDEN)

17. Elisa Cantergiani (I-CUBE)

18. Sergio Calatroni (CERN)

19. Michael Stöger-Pollach (TUW)

20. Johannes Bernardi (WUW)

21. Simon Hopkins (CERN)

22. Torsten Koettig (CERN)

23. Christophe Bonne (CEA Grenoble)

24. François Millet (CEA Grenoble)

25. Amy Bilton (CERN)

26. Guillaume Rosaz (CERN)

27. Laurent Tavian (CERN)

28. Michael Eisterer (TUW)

The quorum was reached.



Date: 2017-09-05, 14:05


The agenda was approved.

The SSB chair and the ECC WP8 deputy position remained to be appointed:

Michael Eisterer has been appointed as SSB chair by unanimity.

Emilio Bellingeri has been appointed WP8 deputy by unanimity.

Michael Benedikt explains that the H2020 EASITrain project was prepared by the FCC study, currently composed of an international collaboration of 116 institutes that are coordinated by CERN. The goal of this study is to create a durable initiative for the advancement of superconductors, associated manufacturing technologies, cryogenics and cooling of superconducting accelerator elements. It aims at the creation of an industry platform in view of medium term projects that can lead to an affordable and sustainable industrialisation of the technologies required for a post-LHC particle collider research infrastructure. EASITrain, as an additional personnel funding and training project, adopts therefore the FCC Study scope and goals.

The present Beneficiary representatives took note of the upcoming milestones and deliverables. There was no comment or request for further information.

Hiring:

All ESRs positions should be filled by December 31st, 2017 at the latest.

All contracts will be signed for a duration of 36 months.

All beneficiaries shall be pro-active in the hiring process and provide the applications they receive via their own website. For any hiring difficulties, they should contact the project office immediately to work out a solution.

Decision making:

All management bodies (e.g. ECC, SSB, work package meetings, working groups, task forces) shall implement a consensus-based decision making process as is most appropriate for collaborative projects. Only under exceptional circumstances and after having involved the project leaders, a voting approach should be considered.

Next meetings:

- The next ECC meeting will take place at latest on December 7th, 2017 at CERN with Vidyo support. Earlier meetings may be called in order to align on the hiring progress.

- An ECC meeting will take place during the ESR network introduction workshop, 12-23 March 2018 at CERN with Vidyo support.

- An SSB meeting will take place at latest during EASITrain school, 3-14 September 2018, Vienna, Austria.



Date: 2017-09-05, 14:05


WP1 Management status – speaker: Johannes Gutleber

WP objectives:

- manage and coordinate project

- monitor and report scientific & technical progress

- contractual & financial follow-up

- ensure timely reporting

- maintain close communication between partners and EC

- facilitate intra-network secondment

- disseminate results

- manage intellectual properties

Beneficiaries need to work closely together, as a requirement of the European Community, through workshops, communication, information sharing. They shall also identify and leverage synergies with other EU projects and organisations to amplify the impact of the project. Examples are:

- FCC/EuroCirCol, Aries, FuSuMaTec, BestPaths

- WEF, UN Organizations

- ESAS, Cryogenics Society, JUAS, ivSupra, IEEE

Deliverables until M18 (Mid Term):

D8.1, 1.11.2017, NEC Requirement No. 1

D1.1, SSB: 1.12.2017, deliver minutes of constitutional meeting.

D1.2, CA: 1.12.2017, deliver signed Consortium Agreement.

D1.3, Data Management Plan: 1.4.2018, kick-off during this workshop. Elaborate a preliminary plan in the coming 6 months. Focus initially on superconducting wires.

D1.4, ESR Intro Workshop: before 1.5.2018 at CERN, 12-23 March 2018. Organise secondments, safety trainings, management training, IT training.

D1.5, PCDP for each ESR: 1.10.2018, collect the forms from the beneficiaries. Ensure coherence and completeness. Deliver compilation of initial PCDPs. Focus on the R&D project descriptions now.

D1.6, progress Report: 1.11.2018, collect input from beneficiaries, create and deliver report, ensuring coherence and completeness.

Milestones until M18 (Mid Term):

MS1, management kickoff: 1.11.2017, takes place now. Deliver a summary report on the meeting and established governance bodies.

MS2, vacancy notices: 1.12.2017, deliver report on applications and channels.

MS3, work health & safety declarations: 1.3.2018, deliver completed occupational hazard forms and associated risk assessments filled by beneficiaries. Document that residual risks are acceptable. Give evidence that EC directives and national laws are followed. Beneficiaries were asked to propose specific safety trainings linked to the occupational hazards for the March 2018 introduction workshop at CERN.



Date: 2017-09-05, 14:05


MS4, recruitment complete: 1.10.2018, actual start of employment for all ESRs is January 2018. Deliver researcher declarations and hiring reports.

MS6, top stories for outreach: 1.12.2018, collect stories from beneficiaries and partners, classify according to audience and relevance. Deliver top three stories in draft format ready for producing outreach material.

Resources needed:

- Before October 1st 2018: For the management of Intellectual Properties, resources for technology scouting, IP development with ESRs and beneficiaries, support for license/patent and other exploitation development need to be found.

- As soon as possible a person helping with fundraising for event organisation is needed. Beneficiaries are invited to make proposals to the project office.

- The employment contract of the communication officer is coming to an end in 2018. A durable solution needs to be found.

Coordination Needs:

- Wire R&D and magnet cooling work should closely interact with EuroCirCol WP5 (High-field 16 Tesla magnet) as well as existing projects for short model magnets and FCC wire R&D.

- HTS thin-film R&D should closely interact with EuroCiRcol WP4 (cryogenic beam vacuum system)

- LTS thin-film R&D should closely interact with work on FCC superconducting cavities.

Hiring Status:

Beneficiaries should communicate and provide the applications they received on their application platforms.

Next Steps:

- get CA signed before 1.10.2017 by all Beneficiaries

- have a consistent database of applicants by October 13, 2017

- finish with beneficiaries hiring process before December 31, 2017

- Have hazard and risk assessments completed before December 31, 2017

- Get the Data Management Plan set up with beneficiaries before December 31, 2017.



Date: 2017-09-05, 14:05


WP2 Materials status - speaker: Michael Eisterer:

TU Wien Michael Eisterer, WP2 leader, superconducting properties characterization, supervisor of ESR 13.

TU Wien Johannes Bernardi leads the microstructure analysis work, supervisor of ESR 12.

TU Wien Michael Stöger-Pollach TEM characterization.

Objectives:

Assess the quality, superconducting properties of Nb3Sn and MgB2 wires, properties of Nb3Sn, NbN, MgB2 coated conductors and Tl-1223/1212 under different cryogenic operation conditions. Identify, analyse and describe the impacts of manufacturing processes on the material properties (feedback for WP 3).


M2.1: Material characterisation benches operational, 1.11.2018: Infrastructure descriptions and available material samples provided by ESRs at project website for CERN, HZB, TUWIEN.

No deliverables until M18 foreseen.

Coordination Needs:

- Sample distribution and data flow (WP3) cf. MS2.1 (synergies with Data Management Plan)

- Training (WP6)

Hiring Plan:

One suitable candidate for ESR13 identified so far. Planned employment contract starting date as soon as application deadline reached, application folder reviewed, suitable candidates interviewed and work contract accepted by a suitable candidate.

Activities within the FCC design study:

TU Wien studies the irradiation effects in Nb3Sn, microstructural analysis (tin distribution, grain size), local superconducting properties by Scanning Hall Probe Microscopy (SHPM). For this purposes, a new SHPM (to be used for Nb3Sn and Tl-1223 is currently being set up in Vienna.



Date: 2017-09-05, 14:05


WP3 Manufacturing status – Speaker: Sergio Calatroni on behalf of Vincenzo Palmieri:

INFN-LNL Vincenzo Palmieri, WP leader, produces LTS thin films and Cu substrates by advanced forming techniques, supervisor of ESR10.

CERN Sergio Calatroni, deputy WP leader, characterization of samples and secondment of ESRs to CERN.

CNR-SPIN, Emilio Bellingeri, production of Tl-based HTS thin films, supervisor of ESR 6.

Columbus, Matteo Tropeano, production of MgB2 wires, Giovanni Graoss is supervisor of ESR 7.

HZB characterizes RF properties of LTS thin films, J. Knobloch is supervisor of ESR 8.

I-CUBE Elisa Cantergiani, Gilles Avrillaud, produce complex forms of substrates by advanced electrohydraulic forming, supervisor of ESR9.

U. Siegen, Michael Vogel, university supervisor of ESR 8, X. Jiang is supervisor of ESR 14, produces LTS thin films and characterize them.

U. Genoa, Marina Putti PhD, in charge of the scientific training program, supervises doctoral students at the university of Genoa and participates in the scientific work at CNR-SPIN.

Objectives:

- Optimise production processes for superconductors to improve quality and yield, paving the road to cost effective production at large scale.

- Assess the impact of advanced manufacturing (innovative wire manufacturing processes, coating and high-velocity forming) on the superconducting properties of the studied materials.


D3.1 (U. SIEGEN), Baseline production processes for LTS thin-film coatings, 1.06.2019: Report

D3.2 (INFN-LNL), Impact factors of manufacturing techniques on superconducting thin-film coatings, 1.12.2019: Report

D3.3 (CNR-SPIN), Production recipe for Tl-based thin-films, 1.12.2020: Report

D3.4 (Columbus), MgB2 wires and production process for high-field magnets, 1.01.2021: Report


MS1, Management kickoff meeting, 1.11.2017

MS2, Vacancy notices published, 1.12.2017

MS3, Work health & safety declarations, 1.03.2018

MS4, Planned recruitment complete, 1.10.2018

MS5, Material characterization benches operational, 1.11.2018

MS6, Top stories for outreach, 1.12.2018

MS8, Mid term review meeting, 1.04.2019

Coordination Needs

- Sample distribution and data flow

- Several activities in partnership with FCC, EuroCirCol, ARIES.



Date: 2017-09-05, 14:05


WP4 Cryogenics status – Speaker: François Millet¶

François Millet (WP Deputy) presented the WP4 in the absence of Christoph Haberstroh (WP Leader).

TU Dresden, Christoph Haberstroh, WP4 leader, supervises ESR 11 and is PhD supervisor

U. Stuttgart, Damian Vogt, supervises ESR 15 and is PhD supervisor

CEA-SBT, Francois Millet, WP4 Deputy leader, supervises ESR 4, Nicolas Luchier is PhD supervisor of ESR4

CEA-IRFU, Bertrand Baudouy, supervises ESR 3 and is PhD supervisor

Objectives:

- Develop an optimized Nelium-based refrigeration system for the 40-60 K temperature range and the required turbo compressor technology.

- Assess the merits of different refrigeration architectures and optimize superconducting magnet cooling at Helium temperature (1.8 – 4.5 K).


MS1, Management kickoff meeting, 1.11.2017

MS2, Vacancy notices published, 1.12.2017

MS3, Work health & safety declaration, 1.03.2018

MS4, Planned recruitment complete, 1.09.2018

MS6, Top stories for outreach, 1.12.2018

MS7, Turbo compressor test bench operational, 1.03.2019

MS8, Mid-term review meeting, 1.04.2019

Resources to be put in place:

- Turbo compressor test stand: The GA states that the test stand is funded by an “existing CERN/TUD/USTUTT agreement”. The creation of an FCC Addendum needs to be clarified before 30.09.2017 in order to be able to start the project well-synchronised with the hired ESRs.

- Samples for heat transfer and cooling measurements.

- Validation and benchmark of simulations 2018-2021.

Coordination Needs:

- No particular items (technical, resources, schedule) identified to be aligned with WP2 and WP3

- CERN inputs from LHC, HL-LHC and FCC studies to be used for cooling requirement definition

- Complementary works and projects that need to be set up in order to achieve the project objectives

o CERN supports the turbo-compressor test stand and cooling testing. For the resources, separate contracts need to be established.

o Contribution of MAN and Criotec to the turbo-compressor test stand to be developed



Date: 2017-09-05, 14:05


Hiring Plan:

ESR3: four suitable candidates have so far been identified.

For ESR positions 1, 4, 11, the same candidate is suitable and interested.

Conclusion:

- WP4 hiring in progress: all PhD descriptions published & potential candidates are under review,

- WP4 objectives and work description under consolidation,

- discussions on-going with CERN for WP4 experimental test benches and collaboration in complement to H2020 funding

WP5 Valorisation status – Speaker: Peter Keinz

WU Wien, Peter Keinz, WP 5 Leader, supervisor of ESR 5 and doctoral study supervisor of ESR 5

CERN, Johannes Gutleber, WP 5 deputy

Objectives:

Identify innovation potentials (= document invention + implementation for socio-economic benefits)

- Identification and evaluation of new application fields for EASITrain technologies

- Development of a roadmap with market entry strategies

- Design and assessment of a new, international and interdisciplinary PhD program on applied superconductivity in response to future societal challenges

Deliverables Until M18 (Mid Term):

In WP 5, all deliverables are scheduled for later periods.

No milestones at this point.

Coordination Needs:

- Coordination of real life TCL / management projects

o Selection of technologies / inventions subject to the projects

o Preparation of time schedule and refinement with industry partners and WP6 coordinator

- Coordination of collaboration regarding the reference curriculum

o Description of roles of WP 5 and WP 6 teams

o Development of clear goal(s) and a project plan to achieve them

Current work:

CERN Superconductor Hackathon 22-24 September 2017 (http://www.cern-hackathon.org)



Date: 2017-09-05, 14:05


The goal of this hackathon project, which started in December 2016 is the development of solution concepts based on superconductor technology for societal problems in 3 pre-selected application fields:

- Fruit quality control and dispatching via NMR or NMR-inspired devices

- space launch systems with magnetic levitation and SMES

- Data centre UPS and grid stabilisation via superconducting flywheels

Participants: approximatively 20 students (business, physics, engineering) and 10 industry/technology experts. This event is a pre-cursor to similar, following group events. It leverages CERN’s IdeaSquare facilities and is put in place in cooperation with CERN’s Knowledge Transfer group.

Preparation of EASITrain training program with WP6:

- Project management training (Entrepreneurship, Innovation and Technology Management)

- Complementary skills (Project Management, Presentation and Communication, etc.)

WP6 Training status – Speaker: Marina Putti:

University of Genova/CNR-SPIN, Marina Putti, WP Leader

Vienna University of Economics and Business, Peter Keinz Deputy

Need input from other involved beneficiaries to staff the work package team!

Objectives:

- Train each researcher in the network and provide them with top-level academic and transferable skills

- Create and organize network-wide training for the ESRs, both individually and as team experience

- Exploit synergies with ongoing ITNs in which beneficiaries and partners are involved

- Develop and perform business training for ESRs in the fields of technological competence leveraging, business planning/modelling, and IP rights.

WP 6 upcoming training events and conferences:

- Safety at work in superconductivity and cryogenics (D6.1) – 1.05.2018

- International project management (D6.2) – 1.05.2018

- 1st Annual Meeting and IEEE EASISschool 1 (D6.3) – before 1.10.2018 (TU Vienna)

- 2nd Annual Meeting and IEEE EASISschool 2 (D6.4) – around June 2019 (CEA, location tbd)

- 3rd Annual Meeting and IEEE EASISschool 3 (D6.5) – before 1.10.2020 (CNR-SPIN, location tbd)

- Researcher transferable skills training (D6.6) – 1.02.2021 (WUW, location tbd)

Deliverables until M18 (Mid Term)

- D6.1, Safety at work in superconductivity and cryogenics, 1.5.2018: 12-23 March 2018 at CERN. Involved CERN, CNR and CEA. Define the program until December 2017.



Date: 2017-09-05, 14:05


- D6.2, International project management and systems engineering, 1.5.2018: 12-23 March 2018 at CERN. Performed by WU Wien. Define the program until December 2017.

- D6.3, First EASISchool, 1.10:2018: 3-14 September 2018 at TUW, Vienna, Austria. Organized in cooperation with ESAS. Involves at this point TUW, CEA, CNR, WUW, Terra Mater. Define the program until December 2017. Proposals from beneficiaries and partners are most welcome!

ACTION: Project office to create a table of training events: date, location, leader, involved beneficiaries and partners.

J. Gutleber asks CNR-SPIN to start a task force (ACTION) to work on the curriculum for a doctoral student programme. M. Putti says that she has some ideas on how such a curriculum could be implemented.

Coordination Needs:

Coordination with ESAS (European Society for Applied Superconductivity, Mr. Holzapfel) for the organization of Summer School 2018.

WP7 Communications status – Speaker: Panagiotis Charitos

CERN, Panagiotis Charitos, WP7 Leader

Terra Mater, Markus Mooslechner, WP7 Deputy

IEEE, Bruce Strauss, supports the network communication, including also non-physics research & engineering communities.

Objectives:

- EASITRain will follow the established FCC study communication strategy and plan, published as EuroCirCol H2020 project deliverables (see http://cern.ch/eurocircol).

- Identify different target audiences and the right tools to disseminate content

o Communicate the efforts & the results during the project to broader audience

o Special emphasis on gender specific communication

o Develop a visual identity for the project

o Design and develop website poster for hiring, roll-up poster, banner and factsheet

- Produce material (digital and printed) about the key goals & results of the project: website, film, brochures, social media, travelling exhibition.

- Foster collaboration between research centers with industries at local, national & international level as well as with other international organizations (WEF, UNECE, WTO).

- Strong synergies with the other Working Packages (especially WP 1, WP 5 and WP 6).

- Leverage synergies with FCC, EuroCirCol, FuSuMaTec, RI Impact Pathways, HEPTech network, IdeaSquare, CERN KT, individual institute KT offices, EU project communication channels and events (e.g. Researchers NIGHT).



Date: 2017-09-05, 14:05



D7.1: Project Website: 01.01.2018. Status: preliminary version available at http://easitrain.web.cern.ch and working collaborative site at http://cern.ch/fcc/easitrain. Twitter account @EASITrain online, LinkedIn group created, but will only be activated as soon as ESRs are hired, www.acceleratingnews.eu online.


MS1, Management kickoff meeting: 1.11.2017

MS4, Planned recruitment complete: 1.09.2018

MS6, Top stories for outreach: 1.12.2018

Coordination needs:

- Coordinate with other WP and all participating institutes: each institute needs to appoint a communication and outreach contact person asap (ACTION).

- Coordinate with CERN’s ECO group to ensure regular coverage through CERN’s media channels (print & online media).

- Coordinate communication events with HL-LHC project office & FCC. Presence in upcoming events.

Current work:

- Further develop website: www.easitrain.web.cern.ch

- Develop graphic material (factsheet, poster, roll up, banner, stickers)

- write articles about EASITrain and hiring opportunities published in CERN Courier, Cold Facts, European Physics Newsletter & Accelerating News.

- Disseminate open positions via social media (EASITrain twitter account) & network (Euresearch, Fermilab, UCL, Imperial College, STFC, Portuguese Funding Agency for Science & Technology, Greek funding agency for Science & Techology). Collaboration with CERN’s HR department.

- Organization of the Superconductor Hackathon Workshop 22-24 September 2017 at CERN IdeaSquare

ACTION: Create a table with all communication artefacts in Sharepoint and follow it up.



Date: 2017-09-05, 14:05


EASItrain Data Management Plan – Speaker: Johannes Gutleber

Participants registered to a dedicated meeting on Indico page (https://indico.cern.ch/event/664001).

Present: Johannes Gutleber, Matteo Tropeano, Simon Hopkins, M. Eisterer

Excused: Emilio Bellingeri, Alexander Usoskin, Michael Stöger-Pollach, and Johannes Bernardi were excused.

Publications need to be publicly accessible and anonymous. The plan is to openly publish data for superconducting wire and thin film characterisations that are used to create the scientific publications.

The meeting attendants agree to have a publication review process in place that also includes the papers.

Johannes Gutleber has worked on a preliminary Data Management Plan using the Open DMP tool and basing the work on existing DMPs.

CERN has 2 open data platforms: Zenodo and opendata.cern.ch. A meeting will be scheduled with the group at CERN that manages the two platforms to ask them for input and guidance. Zenodo has a required 2 step data publication process in place: first upload the data and get a non-public DOI, which can be referenced in a paper that is peer-reviewed. Once the paper is accepted for publication, the Zenodo DOI can be made public, too. The data can also be revoked at any time.

The main work to be done until the preliminary DMP publication, is to agree on a metadata structure that corresponds to the needs of EASITrain. The attendants point out that such a system can be useful for sharing data within the consortium. This should actually be the primary goal at this point.

For a review process, at least two people in addition to all paper authors have to agree on the data publication:

- Representative from the organisation that provides the original material (wire, film)

- A measurement campaign supervisor

The Consortium will first evaluate the possibility to share data via the opendata.cern.ch. If this platform cannot be used for this project, zenodo.org will be used.

The following items were discussed and will be tackled in the coming months:

Data will be stored using a project storage system such as CERN’s EOS/CERNBOX or the EASITRAIN collaborative MS Sharepoint based Web site (http://cern.ch/fcc/easitrain) together with metadata describing the data sets. The data will be indexed, using the EU Open Data Portal (data.europa.eu).

Data quality Management is important for the use of data. Therfore, as errors become known and corrections take place, they should be included in the data sets and indicated in the metadata versioning history.

For spreadsheets, an open file format is preferred.

For the definition of the data set making up a sample measurement campaign, a set of individual files needs to be defined (e.g. images, spreadsheet, textual description of setup, methods and tools).

Data should not be exchanged by e-mail due to data duplication and confidentiality reasons. Exchange of links to data (e.g. implemented in cernbox and MS Sharepoint) are preferred.

For EU-funded projects, the European Community requires that data be freely and openly accessible. Industry partners may not wish to reveal their company names and production methods along with the scientific publications in all cases and may wish to restrict proliferation of the data. Therefore, the option of data anonymization was discussed. However, anonymised measurement data has not the same value for work bilding on the findings. The topic will require further investigation. For a start, the data sharing shall foresee not to



Date: 2017-09-05, 14:05


include all data files for publication on the open data platform (e.g. remove certain images and supplier information that might compromise Intellectual Proprty rights).

The question who needs to approve the publication of the data set was discussed. The conclusion is that all participants involved in the research need to provide their approval and one reviewer. The minimum consists of (1) a representative of the sample supplier, (1) the person responsible for the measurement campaign and (3) a reviewer. The names will be kept in the metadata record.

Participants asked if there is a requirement on the amount of data to be made available openly. Johannes Gutleber replied that the European Community does not give instructions on the data quantity. Initially the exercise would focus on superconducting wire measurements and depending on the experience might be extended to thin film samples.

The participants asked that to define author lists in the project for the different topics. Johannes Gutleber noted down the request, which will be discussed at a future ECC meeting. Each beneficiary needs to supply names for the different topics (ACTION).

CERN’s project office will maintain the data storage and will perform the upload of the data to the open data platform and the release of the data on the platform upon request of the beneficiaries. CERN keeps the links of DOIs.

Simon Hopkins will investigate suitable metadata formats (ACTION) and work with Johannes Gutleber on defining a suitable extension for the wire sample measurements (ACTION).



Date: 2017-09-05, 14:05


4. PLANNED MEETINGS

The following table lists the known upcoming meetings.

Title Date Location Convener

SSB Meeting September 2018 Vienna M. Eisterer

ECC Meeting (hiring status review) 13.10.2017 CERN J. Gutleber

ECC Meeting (WP status, hiring status, hazards & risks) 7.12.2017 CERN J. Gutleber

ECC Meeting (WP status) March 2018 CERN J. Gutleber

5. AOB

The meeting was closed at 15:00.

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