Early Learning Coalition of Broward County, Inc. Board ... PACKET 12_7_18 Printable... · emailed...

Early Learning Coalition of Broward County, Inc. Board Meeting Agenda

6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309

Thursday, December 7, 2017 3:00 pm

Meeting Call In: 1 (872) 240-3311 Access Code: 944-300-221

Members are reminded of conflict of interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict and 3) Who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting.

I. II. III.

Call to Order Roll Call Chair Report

Laurie Sallarulo, Board Chair Irene Ramos, Executive Assistant Laurie Sallarulo, Board Chair

IV. CEO’s Report Page 3 Renee Jaffe, CEO

V. Consent Agenda a. Approve Board Meeting minutes from November 2,

2017 & October 5, 2017 b. Approve Children’s Services Council Vulnerable

Populations throughout Broward and At RiskPopulations in Broward Zip Codes as Designated byChildren’s Services Council (CSC)

c. Approve County Special Needs and CCEP MatchContract

d. Approve University of Florida Contract for CLASSObservations

e. Approve United Way of Broward CountyCommunity Impact Match Funding Contract

f. Approve Revised Policy of Monthly List of CashDisbursement

g. Approve Annual Budget Amendment #2h. Approve presentation of Monthly Financial

statements covering two or more months

Page 6

3

Page 16

Page 19

Page 21

Page 24

Page 25 Page 27

Laurie Sallarulo, Board Chair

Doreen Moskowitz, Director of Compliance

Christine Klima, CAO

VI. Regular Business a. BECE Conference 2018 Summary Page 30 Howard Bakalar, COO

Page 1

VII. Finance Committee Report a. Approve July through October Financial Statements Page 31

Renee Podolsky, Treasurer

Christine Klima, CAO

X. Nominating Committee Ellie Schrot, Nominating Chair

XI. FYI a. ELC Contracts with BlueJeanWare and PC Depotb. BECE Conference 2018 Save the Datec. What’s Trending at ELC/Board Info Session Calendar

FY 2018d. Draft Executive Committee meeting minutes 11.29.17e. Draft Finance Committee meeting minutes 11.29.17f. Cash Disbursements $1,000-$25,000 October 2017g. ELC Contracts FY 2017-2018h. Board Attendance Chart FY 2017-2018i. Glossary of Terms

Page 43 Page 45 Page 46

Page 47 Page 51 Page 54 Page 55 Page 59 Page 60

X. Unfinished Business New Business Matters from the Board Matters from the CEO Matters from our Partners Public Comment Next Meeting: February 8, 2018 Adjourn Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Coalition.

Notification will be sent of any such revisions or additions. Members of the Public: Please sign up at the entry desk for public comments to be made on particular agenda items no later than five minutes after the Coalition meeting has been called to order.

CEO Report

December 7, 2017

Lease Negotiations to enter into another lease for additional space at Lakeside Plaza have continued with some progress. The ELC was recently presented with, and signed, an Estoppel Letter and the building was expected to have new ownership as of 11/20/17.

Staffing/Personnel Update Mabel Ramirez, Director of Education and Quality Initiatives, is no longer employed with the Early Learning Coalition. Please see me if you have any questions. Early Learning was a passion for Mabel and her enthusiasm for the field will be greatly missed.

On 11/20/17, Alex Browning joined the ELC team as the Communications Manager. Alex was previously a television news reporter and has a strong background in journalism and communications. He will be working on both internal and external communications, messaging, social media, training, and marketing. We are thrilled to have Alex on board and excited about the impact his role will have on our organization.

Transition Update:

Once again, in November, the Payment Services unit processed provider attendance invoices efficiently and providers were successfully paid on time with only one check pinging back. In November, there were only 58 total (paper) checks down from over 100 in October. Staff have been encouraging providers receiving paper checks to sign up for direct deposit and as a result, next month we anticipate only 40 paper checks.

The ELC has had the opportunity to better evaluate the process that had previously been in place (prior to 10/1/17) for redeterminations and referrals and many inefficiencies were identified. As a result, beginning in November, ELC has adopted a more proactive process for handling redeterminations that includes earlier notifications to families with upcoming redeterminations, increased communications utilizing emails, robo calls and text messaging, and a streamlined process for handling submitted redeterminations. We have already notified parents who have redetermination dates in January (2018) to expedite the process. Additionally, we have implemented internal controls that were lacking and started utilizing additional reporting tools to better capture the work load and identify areas in need of further attention. We have also implemented a new structure for how cases are handled once redetermination applications are submitted.

Additionally, some of the above-mentioned inefficiencies can be easily remedied by making changes to the Redetermination and Referral portals. As a result, ELC staff and BlueJeanWare have been working together to implement additional enhancements to these systems (at no cost). For example, previously when parents submitted their redetermination application, they did not receive confirmation of successful completion or a timeline for processing their redetermination. ELC has already implemented this enhancement, and the remainder of enhancements should be completed by mid-December.

Immediately after taking Eligibility/Enrollment services in-house, the ELC had a backlog of mandatory referral cases that needed to be processed. A plan was implemented and, currently, cases are being processed timely.

ELC is also implementing a new plan to better handle the increased call volume from parents related to eligibility and enrollment.

ELC Supervisors and Managers have started providing in-house trainings to Family Services staff. The ELC and OEL continue to coordinate future trainings on School Readiness and VPK eligibility. A new plan has been devised for ongoing trainings for Family Services staff that will be implemented in early 2018.

EFS Modernization Update The anticipated Statewide Provider Portal component of the EFS Modernization 3.0 System has been completed and tested. As a result, beginning January 29, 2018, ELC Broward will start to utilize the State’s Provider Portal to certify 2018 School Readiness and VPK contracts. The ELC has put a rigorous plan in place to ensure staff and providers are well trained before the live rollout date. There are 22 other coalitions already using the Statewide Provider Portal to process provider contracts. Down the road, the ELC will no longer utilize the provider portal created and hosted by BlueJeanWare.

Early Learning Legislative Update Governor Scott announced last week that that he is recommending an increase of $31 million in funding for the Office of Early Learning (OEL), which includes an increase of $11.6 million for VPK (to raise the base student allocation) and an increase of $7 million for School Readiness to serve approximately 1,200 more children statewide. The budget includes continued funding of $15.5 for the Performance Funding Project and $10 million for the T.E.A.C.H. early childhood scholarship program that helps child care center teaching staff, preschool teachers and providers earn certifications and degrees while they continue to work in early childhood and school-age care settings.

During the 2017 Legislative Session, legislative committee members directed OEL to provide recommendations (by September 2017) for reducing the number of Coalitions around the state from 30 to 25. While a report from OEL was submitted as requested, OEL did not provide specific recommendations for merging Coalitions at that time, citing the complexity of the request. As a result, at a recent PK-12 House Appropriations Committee meeting the Committee again requested OEL provide recommendations for a reduction in Coalitions. On November 27, 2018, Rodney McKinnon, OEL’s Executive Director, submitted an addendum to his initial merger report that specified recommendations for which Coalitions should be merged in order to reduce the number of Coalitions to 25. ELC Broward was not included in OEL’s recommended merger plan. To request a copy of the plan, please email Irene Ramos.

Strategic Planning The ELC has devised a two-pronged approach to successfully accomplish the goals set forth for the newly created Ad-Hoc Strategic Plan Committee created to make recommendations for ELC’s new Strategic Plan and develop, review, discuss, and recommend “next steps” for ELC’s quality initiatives for FY 18/19 and beyond. The quality piece is just one part of the overall strategic plan and, as a result, it will be rolled into the overall plan. However, for timing purposes, we will be working on both simultaneously. Below is a brief overview of our plan and progress.

We are in discussions with a facilitator to help with the ELC’s overall strategic plan. She will start by revisiting guiding principles, etc., and facilitate the process of putting words into action so we can ensure in every way possible that our clients (children, families, child care teachers, directors and owners, funding partners, etc.) are satisfied and/or successful.

Additionally, because the existing five year child care quality initiative, Road to Child Outcomes, is coming to an end at the end of the fiscal year, we need to strategically plan for how to take what our evaluators deemed effective

and expand on those elements. ELC has also engaged the help of a national expert in the area of quality early learning to point to effective interventions throughout the state and nation that we may want to use in choosing Broward’s path toward quality child care. We are excited to engage in an approach that looks at all aspects of a child’s life in order to increase the probability of school and life success.

Fiscal Monitoring Report Prior to the 12/7/17 Board meeting, ELC Board members will be emailed ELC’s response to the BRHPC memo they emailed to various board members on 11/1/17 in response to ELC’s draft Fiscal Monitoring Report.

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Early Learning Coalition of Broward County Board Meeting Minutes

November 2, 2017 @ 3:00 p.m. 6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309

Members in Attendance: Laurie Sallarulo, Chair; Angela Iudica; Barrington Russell; Cindy Arenberg Seltzer; Deborah Meidinger Hosey; Jodi Miller; Khalil Zeinieh; Laurie Rich Levinson; Mason Jackson; Michael Asseff; Monica King; Renee Podolsky

Members Absent: Ashley Davis; Dolly Trevino Rump; Dr. Avis Proctor; Ellen Schrot; Jeffrey Dwyer; Kenickay Prendergast; Nicholas Kaniaris; Richard Campillo; Schmeka Lyons; Silvia Beebe; Twan Russell

Staff in Attendance: Renee Jaffe, CEO; Christine Klima, CAO; Howard Bakalar, COO; Hubert Cesar, Director of IT; Doreen Moskowitz, Director of Compliance; Amy Ungor, Acting Program Director; Reinier Potts; Sandra Paul, Reimbursement Manager; Joanne Richter; Irene Ramos, EA

Others in Attendance: Jacob Jackson, General Counsel, Robyn Perlman, Business Leadership Institute; Graciela Giraldo

Item Action/Discussion Follow-up

Welcome & Call to Order

Laurie Sallarulo, Chair, called the meeting to order at 3:20 p.m. Without a quorum, only non-voting items were discussed.

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Chair’s Report

Laurie Sallarulo expressed gratitude to two outgoing members: State Representative Barrington Russell, ELC Board Secretary and Provider Representative Jodi Miller. Both were thanked for their service to the Board and several Board members added personal comments of appreciation.

Ellie Schrot, Chair of the Nominations Committee, will convene a meeting in November to solicit nominations for new Board members, including a new provider representative. Other members of the Nominations Committee include Dolly Trevino Rump and Twan Russell. Qualifications for the new Board members were distributed and will be posted on the ELC website.

Members of the new Ad Hoc Strategic Plan Committee were thanked for their interest in serving. Participation by other Board members is encouraged and members should advise CEO Renee Jaffe if interested.

Members will be advised on the meeting dates for the Nominations and Ad Hoc Strategic Plan Committees

Administrative Monitoring Report Response

Chair Laurie Sallarulo noted that, on November 1st, the BRHPC had distributed a written response to findings addressed in the ELC Administrative Monitoring draft report. CAO Christine Klima reviewed the comprehensive monitoring process that was followed, including input from the Office of Early Learning and participation by the Children’s Services Council. Some Board members had not seen the BRHPC response and other Board members expressed concerns that any current discussion would be premature. There was consensus that this was a matter to be handled by staff and a written response would be developed with input and review by Legal Counsel.

CEO Report

CEO Renee Jaffe reviewed the following organizational accomplishments and activities: • New Performance Funding project (PFP) model;• Launch of the new What’s Trending At ELC information sessions for Board members; and• Close-out of the contract with the Broward Regional Health Planning Council and the

successful transition to in-house eligibility, enrollment and payment operations;

IT Manager, Hubert Cesar, clarified that BRHPC had access to two Microsoft Access tools that were created on an ELC server and hosted at BRHPC. ELC still does not have access to those tools. One of the tools was developed by a consultant and the other was created by Hubert Cesar, ELC IT Director.. Replication of Hubert’s tool, designed to retrieve upcoming redeterminations and generate reports uploaded to the Provider portal, is halfway complete. Not having access to both tools has had a significant impact on the workload of the IT Manager and the efficiencies of the eligibility staff.

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Special Executive Committee Meeting

Without a quorum, voting actions could not be considered. There was Board consensus, with Legal Counsel concurrence, that voting business would be conducted during a special meeting of the Executive Committee, via conference call, to address the following outstanding actions:

1) Approve OEL Annual Report2) Approve Department of Children and Families Refugee Entrant Contract Amendment; and3) Approve Business Leadership Institute Contract4) Approve Children’s Services Council (CSC) Financially Assisted Child Care (FACC)

Contract

Schedule date/time for a special meeting of the Executive Committee, via conference call

Matters from the Chair None

New Business None

Public Comment There was no public comment.

Next Meeting Date December 7, 2017

Adjournment The meeting adjourned at 4:35 p.m.

These minutes contain items discussed at the Early Learning Coalition Board Meeting. They do not include all comments on each matter or issues raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections will be taken prior to approval at the next meeting.

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Early Learning Coalition of Broward County Board Meeting Minutes

October 5, 2017 – 3:00pm 6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309

Members in Attendance: Laurie Sallarulo, Chair; Angela Iudica; Cindy Arenberg Seltzer; Debra Hosey Meidinger; Ellie Schrot; Jeffrey Dwyer via phone; Jody Miller; Khalil Zeinieh; Mason Jackson; Michael Asseff; Monica King; Nicholas Kaniaris; Richard Campillo via phone; Schmeka Lyons; Silvia Beebe

Members Absent: Ashley Davis; Barrington Russel; Dolly Trevino Rump; Dr. Avis Proctor; Kenickay Prendergast; Laurie Rich Levinson; Renee Podolsky; Twan Russell

Staff in Attendance: Renee Jaffe, CEO; Christine Klima, CAO; Howard Bakalar, COO; Amy Unger; Debbie Kay; Doreen Moskowitz; Hubert Cesar; Irene Ramos; Karen Swartzbaugh Ghezzi; Mabel Ramirez; Reinier Potts

Others in Attendance: Jacob Jackson, General Counsel; Amy Sophia and Sam Sweazy, OEL; Michele Rosiere, BRHPC



Laurie Sallarulo, Chair, called the meeting to order at 3:20pm. Roll Call was conducted and a quorum was established with Ellie Schrot’s arrival at 3:25 pm.

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Chair Report Welcome to New Board and Staff Additions

Welcome to new Board member Angela Iudica who is the newly appointed for Director for Head Start at Broward County Public Schools.

Welcome to Howard Bakalar, who leaves the Board to become to be ELC’s new Chief Operating Officer.

CEO Report Utmost appreciation was extended to ELC Staff and all who supported and provided guidance throughout the transition of In House services.

Consent Agenda: Approve Meeting Minutes

A Motion to approve the September 19, 2017 and the June 9, 2017 meeting minutes, with revisions, was made by Mason Jackson, seconded by Khalil Zeinieh. And unanimously approved. Revisions include the following: Angela Iudica to be notes as absent at the September 19th meeting and corrections to motions brought forth from the Executive, Finance and Governance Committee at the June 9th meeting. Corrections will be made and distributed as requested.

CEO Report/ Eligibility and Payment Services Transition Update

In-house transition of Eligibility and Payments services officially took place on October 2, 2017 and 47 new staff were on-boarded and welcomed at an orientation breakfast. Work stations and technology support were installed to accommodate the new units as well as new staff out-posted at community locations. Data portals are fully operational and the ELC is on target with all processing of payments. Special thanks is extended to ELC Miami, ELC Palm Beach and Manatee for their assistance with the transition!

Broward County and ELC Staff met to discuss Special Needs contract and match commitments. Contracts are in process and pending Commission approval. Most other funder contracts for match commitments have been reassigned to the ELC and are pending execution.

The proposed plan for space expansion at Lakeside Plaza was distributed which will accommodate 60 staff and contract negotiations are in process.

A Motion was made by Cindy Arenberg Seltzer to authorize the CEO to Negotiate and Execute a New Lease Expansion and Extension at Lakeside Plaza, in an amount Not to Exceed, or use the same parameters to obtain comparable space. The motion was seconded by Mason Jackson and unanimously approved.

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Approve HR Benefits Policy Changes

To ensure the uninterrupted health coverage for new, transitioning staff, the Benefits Policy has been revised. Members discussed the 403B retirement plan revision, gap insurance and health benefit options. Further changes to the benefits package will be discussed with the appropriate Committees and brought forward to the full board for consideration.

A Motion to waive bylaws requiring proposed policy changes be first reviewed by Committee so revisions could be considered directly by the Board was made by Mason Jackson, seconded by Cindy Arenberg Seltzer and approved by a 2/3 majority vote.

A Motion to approve the revisions to the Health Benefit Eligibility Period, Alternative Health Coverage Offerings and Employer Contribution to 403(b) Retirement Savings Plan, as presented, was made by Cindy Arenberg Seltzer, seconded by Monica King and unanimously approved.

Ad-Hoc Strategic Plan Committee

A Motion to create a Strategic Planning Ad Hoc committee was made by Khalil Zeinieh, seconded by Cindy Arenberg Seltzer and unanimously approved.

Members of the Board will volunteer to serve on the Ad Hoc committee

Finance Committee Report

The Preliminary FY17 Results were presented. July 2017 Interim Financial Statements were inadvertently omitted from the packet and will be made available to all Board members. Action on the July 2017 Interim Financial Statements was deferred. Due to the accelerated transition of eligibility and payment services in-house, the annual Audit has been rescheduled for November.

Audit Committee Report

External evaluators, Q&Q Research, are in the process of analyzing data for the Road To Child Outcomes (RTCO) initiative. Due to Hurricane Irma and resulting school closures, key interviews and focus groups were delayed. Concurrent with this evaluation work, ELC is also researching other promising State and National quality programing for consideration by the Audit and Ad Hoc Strategic Plan Committees.

Matters from the Chair None

New Business None

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Matters from the Committee

The Audit committee will meet next week to continue their evaluation of RTCO and their role moving forward with consideration of quality initiatives, in collaboration with the Ad Hoc Strategic Planning Committee.

Angela Iudica shared School District measures taken to accommodate Hurricane evacuees. A Pre-K 3 and 4 class has opened at Everglades Elementary to receive an estimated 300 displaced children.


Next Meeting Date November 2, 2017

Adjourn Motion to adjourn was made by Cindy Arenberg Seltzer and the meeting was adjourned at 4:55pm.

These minutes contain the action items of the meeting of the Early Learning Coalition Board Members. They do not include all the discussions or comments on each matter or issue raised during the meeting. A tape recording of the meeting is held in the Coalition office. Any Corrections indicated from the members will be taken prior to approval at the next meeting.

For Board Meeting December 7, 2017

Subject: Children’s Services Council Vulnerable Populations throughout Broward and At-Risk Populations in Broward Zip Codes as Designated by CSC

Recommended Action: Approve the FY 2017-2018 Contract (Pending Legal Approval)

Financial Impact: $2,017,850: Revenue Contract

Background Information

The Children’s Services Council (CSC) has provided funding to the Early Learning Coalition (ELC) to assist in the prevention of child abuse and child neglect; to assist families in becoming or remaining economically self-sufficient, to prepare preschool aged children to enter school ready to learn, and to provide the support and structure necessary for elementary school-aged children to succeed in school.

These services were previously provided by CSC through a contract with Broward Regional Health Planning Council (BRHPC) and, prior to that, with Family Central, Inc. (FCI).

Current Status

The above funding will provide subsidized quality child care services for children from birth to age 5 (not yet in kindergarten) in exceptionally vulnerable populations throughout Broward County and high-needs and at-risk populations in specific Broward zip code locations as designated by CSC. In some cases, children over the age of 5 requiring an afterschool program may be included for services on an individual basis.

Children will be served at facilities that meet one of the following requirements:

• Accredited by the National Association of Education for Young Children (NAEYC), NationalAccreditation Commission for Early Care and Education (NAC), Accredited ProfessionalPreschool Learning Environment (APPLE), or Council on Accreditation (COA).

• Participating in CSC’s Positive Behavior Initiative Support (PBIS) program,• Participating in the Early Learning Coalition of Broward County’s Road to Child Outcomes

program (RTCO).

The goal is that 200 children will be served.

Recommended Action: Approve the FY 2017-2018 Contract


Supporting Documentation: Contract Fact Sheet

CONTRACT FACT SHEET The information provided in this document identifies the major contract components including: cost; scope of work; deliverables and goals. The document is being provided for ease of review, but is not the approved contract. A copy of the full contract is available upon request.

CONTRACT NAME: Children’s Services Council of Broward County Vulnerable Populations Subsidized Quality Child Care

CONTRACT NUMBER: 18-2589

POINT OF CONTACT: Children’s Services Council of Broward County 6600 West Commercial Boulevard Fort Lauderdale, FL 33319 954-377-1000

BUDGET AMOUNT: $2,017,850.00

METHOD OF PAYMENT: This is a revenue generating contract for which the ELC is reimbursed for units

(days) of child care services

PAYMENT SCHEDULE: Monthly

TERM: October 1, 2017 – September 30, 2018

ANTICIPATED NUMBER OF PARTICIPANTS: 200

SCOPE OF WORK: The funding provides subsidized quality child care services for children from birth to age 5 (not yet in kindergarten) in exceptionally vulnerable populations throughout Broward County and high-needs and at-risk populations in specific Broward zip code locations as designated by CSC. Instances in which parents or caregivers also have children over the age of 5 requiring afterschool programming (and other afterschool funding options have been explored and are unavailable) will be reviewed with CSC on an individual basis for inclusion in this program.

DELIVERABLES: A unit of care is a day (or part thereof) of child care services. Services are to be provided at legally operating child care facilities that meet at least one of the following criteria:

• Accredited by the National Association of Education for Young Children(NAEYC), National Accreditation Commission for Early Care and Education(NAC), Accredited Professional Preschool Learning Environment (APPLE),or Council on Accreditation (COA).

• Participating in CSC’s Positive Behavior Initiative Support (PBIS)program,

• Participating in the Early Learning Coalition of Broward County’s Road toChild Outcomes program.

PERFORMANCE MEASURES:

The PROVIDER will be required to submit client performance measure data, in the SAMIS Performance Measure (PM) Module, within the time frames specified by the CSC. The PROVIDER shall also report any barriers experienced in performance measure achievement, as required. The report should also include any noteworthy activities that have occurred during the term of this Agreement, as requested. PROVIDERS will use the CSC Data Quality Assurance Report to ensure administration points are completed and service components are attached.

DESIRED RESULT: Children are ready to succeed in school. Results based accountability utilizes data to improve performance outcome measures to achieve the desired customer result. When applied, performance measurement answers the following key questions:

Key Questio

n Performance Council

Goal Evaluation Tool Admin Schedule

How Much Did We Do?

# of children receiving quality child care. 200 SAMIS Data. Submit data to CSC

monthly.

% of funded allocation utilized. 95% SAMIS Data. Analyzed monthly

How Well Did We Do It?

% of children remaining in quality child care for a minimum of 6 months.

80% SAMIS Data. Submit data to CSC semi-annually.

Data Integrity. 95% SAMIS Data Quality Assurance Report.

Analyzed on Semi-Annual Schedule.

Is Anybody

Better Off?

% of Parents/Caregivers who maintained employment or education by receiving child care services.

80% Data from referring

agencies provided to PROVIDER.

Submit data to CSC semi-annually.


Subject: Broward County Child Care Services Special Needs and Match (CCEP) Funding

Recommended Action: Approve FY 2017-2018 Contract (Pending Legal Counsel Approval)



This funding is provided by Broward County and provides funding for two populations of children:

1) Child care services for low-income families in Broward County who meet (SR) eligibilitycriteria through the Child Care Executive Partnership (CCEP) match program and

2) Low-income families for children with Special Needs (SN) who meet eligibility criteria.

The target population is children birth to age 6.

These services were previously provided by CSC through a contract with Broward Regional Health Planning Council (BRHPC) and, prior to that, with Family Central, Inc. (FCI).

Current Status

For the CCEP match portion of the contract, the funding will provide subsidized child care services for children in the target population (birth to age 6), by allowing the ELC to draw down dollar for dollar match dollars through the CCEP program. This will allow for maximization of funding. A minimum of 1,052 children will receive services under the contract.

The special needs funding provided through this contract will allow the ELC to serve children with special needs in the target population (birth to 6). Children in this category (SN) might not otherwise receive services, due to the low priority designation in statute, which is Priority 8. A minimum of 107 children will receive services under the contract.


Financial Impact: $2,342,795: Revenue Contract ($1,677,564 CCEP and $665,231 SN)



CONTRACT NAME: Broward County Subsidized Child Care and Services for Children with Special Needs (SN)

CONTRACT NUMBER: 18-2CP-CSA-ELC-01

POINT OF CONTACT: Broward County Leona McAndrews, CGA Community Partnerships Div/Children’s Services 115 S. Andrews Ave, Rm A-360 Ft. Lauderdale, FL 33301

BUDGET AMOUNT: $2,342,795.00

METHOD OF PAYMENT: This is a revenue generating contract for which the ELC is reimbursed for units

(days) of child care services.

PAYMENT SCHEDULE: Monthly

TERM: October 1, 2017 – September 30, 2018

ANTICIPATED NUMBER OF 1,052 for Subsidized Child Care PARTICIPANTS: 107 for Special Needs

SCOPE OF WORK: Subsidized Child Care: To provide Subsidized Child Care services for low-income families in Broward County who meet eligibility criteria. ELC processes all applications, and manages the Childcare slots. ELC also manages payments to public and private child care centers or private family child care homes.

Target population: Clients (birth to age 6) living in Broward County whose household income is at or below 150% of the Federal Poverty Level at intake.

Special Needs: To provide eligible low-income families with child care services for children with Special Needs who meet eligibility criteria. ELC determines eligibility and processes applications. ELC also manages Childcare slots, and payments to public and private child care centers or private family child care homes.

Target population: Children with Special Needs (birth to age 6) residing in Broward County whose household income is at or below 150% of the Federal Poverty level at intake, who are ineligible to attend school, and have a current Individual Education Plan (IEP) or Individual Family Support Plan (IFSP). These children would otherwise be on the waiting list for placement in the School Readiness Program SR as children with Special Needs.

DELIVERABLES: Child care subsidies (units of child care)


Subsidized Child Care: 95% of Clients’ parent/guardian requested transfers to a new LCCP are processed within five (5) business days of the completed request. 95% of Clients’ parents/guardians shall have eligibility accurately determined according to the State of Florida and ELC guidelines. 95% of Clients’ parents/guardians shall be notified of re-determination requirements at least 30 calendar days in advance of expiration

SN: 95% of Clients’ parent/guardian requested transfers to a new LCCP are processed within five (5) business days of the completed request. 95% of Clients’ parents/guardians shall have eligibility accurately determined according to the State of Florida and ELC guidelines. 95% of Clients’ parents/guardians shall be notified of re-determination requirements at least 30 calendar days in advance of expiration. 85% of Clients have a Special Needs Review Checklist completed by their LCCP within 30 calendar days of their enrollment.


Subject: University of Florida Contract for Services: CLASS® Observations

Recommended Action: Approve the FY 2017-2018 Contract (Pending Legal Approval)

Financial Impact: $63,000: Revenue Contract


The Early Learning Performance Funding Project (ELPFP) is a quality initiative implemented by the Office of Early Learning to provide incentives for participating teachers and providers. The program is entering its fourth year. Previously, ELPFP provided incentives for teachers who met set benchmarks and schools were eligible for a bonus at the end of the year. This year, in addition to providing incentives for teachers who meet set benchmarks, providers will receive a monthly enhanced payment rate for School Readiness children in attendance at the school. The percentage of the enhancement is based on the school’s tier level. Tiers (a scale of 1-5) are set through initial CLASS assessments conducted by certified coaches.

The University of Florida has provided funding for CLASS® observations since the inception of ELPFP. CLASS observations are completed by RTCO (for RTCO ELPFP sites) and University of Florida staff for non-RTCO ELPFP sites.

Current Status

The ELPFP program continues to focus on the professional development of teachers and this year enhanced payment rates are also included for providers.

CLASS® observations continue to be an inherent part of ELPFP. The funding provided through this contract will make payment to the ELC, in the amount of $350, for each submitted CLASS observation, both pre and post.





CONTRACT NAME: University of Florida Contract for Services

CONTRACT NUMBER: Pursuant to Contract SR 400 with OEL

POINT OF CONTACT: Lastinger Center for Learning P.O. Box 11705 Gainesville, FL 32611

PROCUREMENT: N/A

CONTRACT TYPE: Revenue

BUDGET AMOUNT: $63,000.00

METHOD OF PAYMENT: Payment is made to the ELC based on record of observations submitted.

PAYMENT SCHEDULE: $350 per observation

TERM: September 15, 2017 - July 31, 2018

ANTICIPATED NUMBER OF PARTICIPANTS: N/A

SCOPE OF WORK: Conducting Pre and Post Classroom Assessment Scoring System® (CLASS®) observations for Early Learning Performance Funding Project (ELPFP) providers.

DELIVERABLES: Recording observations of the Pre and Post Classroom Assessment Scoring System® (CLASS®) observations.


DESCRIPTION EVIDENCE OF COMPLETION Pre-CLASS ® Observation Record of observation uploaded

into WELS Post-CLASS ® Observation Record of observation uploaded

into WELS


Subject: United Way of Broward County Community Impact Service Provider Contract Match Funding

Recommended Action: Approve Contract (Pending Legal Approval)



The United Way of Broward County (UWBC) has historically provided match funding for School Readiness dollars to allow for additional dollars to be drawn down to provide child care services to families.

The funding was previously provided by UWBC through a contract with Broward Regional Health Planning Council (BRHPC) and, prior to that, with Family Central, Inc. (FCI). Because United Way’s contract year begins July 1 and they had already contracted with BRHPC, the $240,220 amount represents the portion of what had been a $325,000 contract that had not yet been spent during the contract year.

Current Status

The funding will provide the ELC the ability to draw down dollars that will allow for additional children to be served in the School Readiness program. It is anticipated that the match funding will allow for 3,400 children to be served.





CONTRACT NAME: United Way of Broward County

CONTRACT NUMBER: 1718-04-06-01

POINT OF CONTACT: United Way of Broward County Community Impact Director

PROCUREMENT: N/A

CONTRACT TYPE: REVENUE

BUDGET AMOUNT: $240,220.00

METHOD OF PAYMENT: INVOICE

PAYMENT SCHEDULE: MONTHLY

TERM: October 1, 2017 – June 30, 2018

ANTICIPATED NUMBER OF PARTICIPANTS: A minimum of 3,400 children (slots)

SCOPE OF WORK: United Way of Broward County (UWBC) funding will be utilized (as match) to draw down additional funds that will provide families with subsidized child care assistance. Match dollars will directly fund child care for eligible children in licensed or licensed exempt programs.

DELIVERABLES: School Readiness Services – Providing financial assistance to low-income families for early child education and care so families can become financially self-sufficient and their young children can be successful in school in the future.


PERFORMANCE MEASURES The PROVIDER shall report any barriers experienced in performance measure achievement, as required. The report should also include any noteworthy activities that have occurred during the term of this Agreement, as requested. Results based accountability utilizes data to improve performance outcome measures to achieve the desired customer result. When applied, performance measurement answers the following key questions:

Key Question Performance Target Goal Sample Evaluation Tool Admin Schedule

How Much Did We

Do?

# of children who are placed in quality child care

3,400 3,400 Quarterly Reports submitted via the SAMIS system

Analyzed Quarterly

How Well Did We Do

It?

Program Services Monitoring

Meets Expectations

Random sampling of case files, fiscal processes, and other components as identified by the UWBC Community Impact Director

UWBC visits Annually

% of children who stay in subsidized child care for at least six months

80% 2,720 Quarterly Reports submitted via the SAMIS system

Analyzed Quarterly

Is Anybody Better Off?

% of children whose parents maintained employment 75% 2,423

Semi-Annual Reports submitted

via the SAMIS system

Analyzed Semi-Annually


Subject: (1) Revised ELC Cash Disbursement Reporting Policy(2) FYI List of Cash Disbursements $1,000-$25,000 October 2017

Recommended Action: Approve Revision of the Monthly List of Cash Disbursements to exclude Monthly Provider Child Care Reimbursements in amounts between $1,000 and $25,000

Financial Impact: None


On April 14, 2017 ELC Board approved a revised cash disbursement policy permitting ELC to issue cash disbursements up to $25,000 with only one signature, with a requirement that ELC provide a list of monthly disbursements in amounts between $1,000 and $25,000 to the Board for review.

Current Status

Since taking provider payment services in-house as of October 2, 2017, ELC now issues large batches of provider payments. Based on the above mentioned policy, hundreds of disbursements ranging in amounts between $1,000 and $25,000 require monthly reporting to the Board. These provider disbursements are reviewed through a separate calculation system by ELC’s provider reimbursement team through EFS, where OEL is able to access them directly. The disbursements are also reviewed as a batch by a Board member with signatory authority. With this level of oversight, it is recommended that monthly provider payments be excluded from the list of monthly disbursements submitted to the ELC Board for a third review.

Recommended Action: Approve Revision of Policy for the Monthly List of Disbursements to exclude Monthly Provider Child Care Reimbursements in amounts between $1,000 and $25,000


Subject: Annual Budget Amendment #2

Recommended Action: Approve Proposed Annual Budget Amendment #2

Financial Impact: $2.5 Million Net Budget Increase

Background Information:

In June 2017, the ELC Board approved a preliminary FY 2017/18 Budget based on estimated revenues expected from ELC funders. In September 2017, the ELC Board approved Annual Budget Amendment #1 that updated the 17/18 Budget based on final Notices of Awards for annual contract renewals from OEL and other ELC funders.

Current Status:

In October 2017, ELC received additional funding awards totaling $3.6 million from three local funders and the University of Florida. Additionally, OEL made changes to the Performance Funding Program (PFP) rules and updated the estimated budget allocation for Broward provider incentives with a $1.1 million reduction based on the updated actual number of providers enrolled (instead of the initial estimation). The proposed amended budget reflects these changes in the chart below and is attached.

FunderFY18 Portion

of AwardSlots/

Incentives Program AdminCSC - Vulnerable Populations/33311 1,513,388$ 1,437,091$ 57,223$ 19,074$ Broward County - Special Needs 498,923 403,746 71,383 23,794 Broward County- CCEP Match 1,258,173 1,100,902 117,953 39,318 United Way of Broward County -Match 240,220 228,209 12,011 Performance Funding Program Incentives (1,115,636) (1,091,601) (18,189) (5,846) University of Florida Lastinger Center CLASS 63,000 63,000 -

Total Revenue Changes 2,458,068$ 2,078,347$ 291,370$ 88,351$

Expense Distribution of Revenue Changes in Budget Amendment #2

Action Requested: Approve Annual Budget Amendment #2

Financial Impact: $2.5 Million Net Budget Increase

Supporting Documentation: Proposed Amended Budget

FY 2017 FY 2018 FY 2018 CHANGE

Revenue:

OEL School Readiness 44,272,162$ 44,307,584$ 44,307,584$ -$

OEL Child Care Executive Partnership 3,092,338 2,466,765 2,466,765 -OEL - Voluntary Pre-K 39,619,656 39,786,506 39,786,506 -OEL - VPK Monitoring & Outreach 57,581 88,992 88,992 -CSC - Income Eligible 3,538,323 5,883,850 5,883,850 -CSC - Vulnerable Populations/33311 1,513,388 1,513,388 New funding

Broward County - Special Needs 498,923 498,923 New funding

Broward County- CCEP Match 1,258,173 1,258,173 New funding

United Way of Broward County -Match 240,220 240,220 New funding

Dept of Children & Families Refugee Pgm 191,144 174,569 174,569 -OEL Performance Funding Project 661,241 1,592,831 477,195 (1,115,636) New OEL rules

University of Florida Lastinger Center 114,933 - 63,000 63,000 New Funding

BECE Conference & Miscellaneous 38,291 30,000 30,000 -Total Revenue 91,585,669$ 94,331,097$ 96,789,165$ 2,458,068$ Expense:Child Care Slots & Incentives

School Readiness Slots 36,268,701$ 36,196,317$ 36,196,317$ -$CCEP Slots 2,890,817 2,121,418 2,121,418 -Voluntary Pre-K Slots 38,190,771 38,195,046 38,195,046 -CSC - Income Eligible Slots 2,962,056 5,358,850 5,358,850 -CSC - Vulnerable Populations/33311 1,437,091 1,437,091 New Funding

Broward County - Special Needs 403,746 403,746 New Funding

Broward County- CCEP Slots 1,100,902 1,100,902 New Funding

United Way of Broward County 228,209 228,209 New Funding

DCF Entrant Slots 164,181 154,879 154,879 -Performance Funding Program 627,573 1,511,431 419,830 (1,091,601) New OEL Rules

University of Florida FOTA & CLASS 86,599 - - -Total Child Care Slots & Incentives 81,190,699$ 83,537,940$ 85,616,287$ 2,078,347$

Non-Slot Expense

Program Expense -Nova Southeastern University 713,241 722,068 722,068 -Family Central 728,610 671,870 671,870 -School Board of Broward County 647,477 562,773 562,773 -Children's Forum 424,248 412,964 412,964 -211 Broward 466,223 557,030 557,030 -BRHPC 2,937,677 683,445 683,445 -ELC 1,795,887 3,584,799 3,876,169 291,370

See table -action item

Total Program Expense 7,713,363$ 7,194,949$ 7,486,319$ 291,370$

Administrative Expense

Nova Southeastern University 165,137 184,748 184,748 -Family Central 154,069 296,456 296,456 -School Board of Broward County 171,149 262,634 262,634 -Children's Forum 20,096 36,545 36,545 -211 Broward 159,776 170,000 170,000 -BRHPC 933,364 339,825 339,825 -ELC 1,073,937 2,308,000 2,396,351 88,351 See table -action item

Total Administrative Expense 2,677,528$ 3,598,208$ 3,686,559$ 88,351$

Total Program & Admintrative Expense 10,390,891$ 10,793,157$ 11,172,878$ 379,721$

Total Expense 91,581,590$ 94,331,097$ 96,789,165$ 2,458,068$

+ / -

Early Learning Coalition of Broward County, Inc.FY 2017 - 2018 Proposed Annual Budget Amendment #2

Prior Year Preliminary

Results (Unaudited)

Approved Reforecast FY17-18

Proposed Amendment #2


Subject: Presentation of Monthly Financial Statements Covering Two or More Months

Recommended Action: Approve Revised Financial Statement Presentation Format for Multiple Months

Financial Impact: N/A


ELC’s current practice for obtaining approval of monthly financial statements includes presenting a full set of financial statements for each month (to the finance committee), even when multiple months are presented simultaneously. The ELC Finance Committee approves the current monthly financial statements and makes a recommendation for the full Board at the subsequent meeting. During months when either the finance committee or the Board does not meet, financial statements from both the current month, as well as one or more prior months may be presented as part of a single Committee or Board agenda item. This results in duplicative balance sheet and income statement reports that add complexity and paperwork to Committee and Board packets.

The current financial statement presentation set for each month includes: 1. Cover Sheet2. Balance Sheet3. Current Month Income Statement4. Annual Budget to YTD Actual5. Notes to the Financial Statements

Under the current practice, there would be four full sets of financials presented at the upcoming December Board meeting covering the months of July, August, September and October due to a variety of scheduling and presentation changes. This will consume 20 pages in the packet sent to members for review and a lot of duplicate information being provided.

Current Status:

To alleviate the duplication and confusion that may be caused when multiple months of financials need review and approval, ELC proposes simplifying the presentation of the multiple financial statements as follows:

Presentation set for the current month would include 1. Cover Sheet2. Balance Sheet3. Current Month Income Statement4. Annual Budget to YTD Actual5. Notes to the Financial Statement

Presentation for the prior month(s) would include one additional report (see attached example):

6. Annual Budget to Actual by Month (or Quarter as applicable)

In this way, all cumulative balance sheet information is still presented to the Board, monthly actuals for prior months may be updated in the event there are prior month adjustments and the financial statements presented to the Board for approval never exceed six pages.

Action Requested: Approve Proposed Financial Statement Presentation Format for Multiple Month Approvals


Supporting Documentation: Example of Annual Budget to Actual Report by Month or Quarter

Annual Budget Amendment #2

(Proposed: *=change)

JulActual

Aug Actual

Sep Actual

Oct Actual

YTD Actual Balance % of Budget

Revenue:OEL School Readiness 44,307,584$ 3,993,589$ 4,031,673$ 3,638,055$ 3,776,528$ 15,439,874$ 28,867,710$ 35%OEL Child Care Executive Partenership 2,466,765 214,068 218,591 209,590 177,265 819,514 1,647,251 33%OEL Voluntary Pre-K 39,875,498 1,038,800 1,640,370 3,817,479 4,264,755 10,761,404 29,114,094 27%Children's Services Council Income Eligible 5,883,850 450,850 453,469 683,553 379,389 1,967,261 3,916,589 33%

* Children's Services Council Vulnerable Population/33311 1,513,388 - - - 183,852 183,852 1,329,535 12%* Broward County Special Needs 498,923 - - - 66,324 66,324 432,599 13%* Broward County CCEP Match 1,258,173 - - - 105,623 105,623 1,152,550 8%* United Way of Broward County SR Match 240,220 - - - - - 240,220 0%

Department of Children & Families Refugee Grant 174,569 15,879 12,525 7,765 8,104 44,273 130,296 25%* OEL Performance Funding Program 477,195 - - - - - 477,195 0%* University of Florida Lastinger Center CLASS Program 63,000 - - - (875) (875) 63,875 -1%

BECE Conference & Miscellaneous 30,000 641 827 15,400 1,348 18,217 11,783 61%Total Revenue 96,789,165$ 5,713,827$ 6,357,456$ 8,371,843$ 8,962,313$ 29,405,468$ 67,383,697$ 30%

ExpenseChild Care Slots and Incentives

School Readiness Slots 36,196,317$ 3,371,448$ 3,306,769$ 2,786,356$ 3,147,811$ 12,612,385$ 23,583,932$ 35%CCEP 2,121,418 203,462 195,312 174,607 169,033 742,414 1,379,004 35%Children Services Council Income Eligible Slots 5,358,850 445,498 448,046 674,986 371,236 1,939,766 3,419,084 36%

* Children's Services Council Vul Pop/33311 Slots 1,437,091 - - - 183,852 183,852 1,253,238 13%* Broward County Special Needs Slots 403,746 - - - 66,324 66,324 337,422 16%* Broward County CCEP Match Slots 1,100,902 - - - 105,623 105,623 995,279 10%

Voluntary Pre-K Slots 38,195,046 938,218 1,557,243 3,722,161 4,221,285 10,438,727 27,756,319 27%* United Way of Broward County -SR Slots 228,209 - - - - - 228,209 0%

DCF Entrant Slots 154,879 12,679 10,090 6,491 6,447 35,706 119,173 23%* Performance Funding Project Incentives 419,830 - - - - - 419,830 0%

Total Child Care Slots and Incentives 85,616,288$ 4,971,305$ 5,517,460$ 7,364,601$ 8,271,611$ 26,124,798$ 59,491,490$ 31%Program Expense

Nova Southeastern University 722,068$ 52,385$ 60,134$ 55,737$ 49,851$ 218,107$ 503,961$ 30%Family Central 671,870 65,442 75,337 67,897 59,650 268,327 403,544 40%School Board of Broward County 562,773 6,768 30,219 57,441 53,388 147,815 414,958 26%Children's Forum 412,964 6,140 34,614 32,230 41,433 114,417 298,547 28%211 Broward 557,030 22,598 38,919 38,110 34,559 134,187 422,843 24%Broward Regional Health Planning Council 683,445 110,197 199,813 344,271 - 654,281 29,164 96%

* Early Learning Coalition of Broward 3,876,169 184,112 99,722 127,604 226,961 638,427 3,237,742 16%

Total Program Expense 7,486,319$ 447,641$ 538,758$ 723,291$ 465,842$ 2,175,561$ 5,310,759$ 29%

Administrative ExpenseNova Southeastern University 184,748$ 14,303$ 16,079$ 14,806$ 15,832$ 61,020$ 123,728$ 33%Family Central 296,456 - 5,574 5,134 14,997 25,706 270,750 9%School Board of Broward County 262,634 10,573 15,104 14,412 14,426 54,515 208,119 21%Children's Forum 36,545 711 879 1,763 1,646 4,999 31,546 14%211 Broward 170,000 9,091 19,541 15,759 12,182 56,573 113,427 33%Broward Regional Health Planning Council 339,825 51,397 98,562 127,584 - 277,543 62,282 82%

* Early Learning Coalition of Broward 2,396,351 218,661 147,501 103,446 162,647 632,436 1,763,915$ 26%Total Administrative Expense 3,686,559$ 304,736$ 303,240$ 282,905$ 221,730$ 1,112,792$ 2,573,767$ 30%

Total Expenses 96,789,166$ 5,723,683$ 6,359,459$ 8,370,797$ 8,959,183$ 29,413,151$ 67,376,015$ 30%

For The Period Ended October 31, 2017

Early Learning Coalition of Broward County, Inc.FY 2017-2018 Annual Budget to Actual by Month


Subject: Broward Early Childhood Education Conference (BECE)

Recommended Action: None; For Information Only

Financial Implication: None


For more than 20 years, Broward County’s Early Learning leaders have organized, supported, and attended a full day professional development conference for its teachers, directors, and administrators. This is the 4th year the Early Learning Coalition of Broward has taken the lead in coordinating this event. This year’s conference will be held on Saturday, February 3rd from 7:30 am to 3:30 pm at Broward College’s North Campus, located at 1000 Coconut Creek Blvd. in Coconut Creek.

Current Status This year, the conference theme is Promoting Positive Behaviors. This is the first year all conference workshops will be focused on one specific theme. There will be more than 30 individual workshops geared toward building the skills of the more than 800 child care professionals anticipated to attend. Attendees will be eligible to receive .5 Continuing Education Units and 5 in-service hours for attending the workshops. Attendees will also hear from the conference’s keynote speaker, Dr. William DeMeo, an internationally-recognized trainer on challenging behaviors in young children, mental health, and brain-based learning.

In addition to the in-kind support of donated space from Broward College, the Early Learning Coalition is proud to receive financial support from its local partners, including Wells Fargo, PNC Bank and the Children’s Services Council. Additional support comes from Publix, UPS and a host of professionals from the community and beyond who will be facilitating workshops at the conference.

The BECE Conference was advertised through the ELC’s Provider Newsletter and announced and advertised through ELC’s Provider Portal, email distributions, at the bi-monthly PLAN (Provider Learning and Networking) Meeting, and through social media. Attendees are currently registering online through links provided through the various communications, and directly through the ELC website.

Recommended Action: None; For Information Only

Financial Implication: None


Subject: July through October 2017 Interim Financial Statements

Recommended Action: (1) Approve July 2017 Interim Financial Statements (2) Approve August 2017 Interim Financial Statements(3) Approve September 2017 Interim Financial Statements(4) Approve October 2017 Interim Financial Statements



Interim Financial Statements for the months ending July 31, August 31, September 30 and October 31, 2017 are attached for review.

Current Status:

Key components of ELC’s overall preliminary financial results include:

Revenues:

• As of October 31, 2017 ELC has earned approximately 30% of the annual budget or $29million. The target rate is typically 34% at this point in the year, but $3.6 million in newrevenues as of October 1, 2017 are still in the process of ramping up.

• ELC received commitments for an additional $3.5 million in revenue for child care andquality enhancement services.

• OEL reduced FY18 budget estimates by approximately $1.1 million for the PerformanceFunding Program that provides incentive pay to child care providers based on newprogram rules and information.

Expenses:

• School Readiness child care slots are about 1% higher than the target of 34% becausemore children than usual used services during July in 2017 (3% more than forecast) andthe expected summer drop off in usage did not start until the month of August.

• Children’s Services Council Funds are 2% above target because more children wereassigned to this contract in September as part of the contract closeout at the end of theCSC fiscal year.

• Voluntary Pre-K slot utilization at 27% reflects a normal pattern of decline in services overthe summer months and a gradual increase during September and October 2017.• DCF Entrant Refugee Program Slot utilization is low at 23% because budget cuts at

the Federal level had a lower than expected impact on Broward. Plans to enrolladditional children in this program are underway.

• Program spending reflects budget shifts due to the decision to end the sub-recipientagreement with Broward Regional Health Planning Council effective September 30and lower levels of program activity during the summer months.

• Administrative spending is slightly below target at 30% However, the annualizedbudget remains approximately $1M over contract limits. New contracts with CSC andthe County that carry additional administrative dollars will alleviate the situation with an88K contribution to the administrative funding pool. Any remaining administrativeexpenses in excess of contract limits will need to be covered with one time allocationsfrom CSC, CCEP and VPK non-slot dollars.

Utilization Projection and Waitlist Status (See attached charts):

• Approximately 581 additional children will be added to ELC’s overall enrollment baseline (average enrollments over time) by the end of FY2019 after the process to recover$1.7 million that had been diverted away from program services in the original FY2018budget is complete. The baseline will increase by an estimated 344 children in FY2018and another 237 children in FY2019. The average baseline was 9,396 in 2017 and itis expected to rise to 9,740 in 2018 and then finally to 9,977 in 2019.

• Attrition for income eligible children has been lowered from 20% for upcomingredeterminations over the next six months to 15% to account for the uncertain impactof the new annual redetermination guidelines now coming into effect and any potentialpostponements of redeterminations resulting from the transition to in-house servicesfrom October to December.

• ELC will enroll 261 children in a one-time enrollment event in January 2018 in order tofully utilize the slot budget and compensate for attrition with services starting inFebruary 2018.

• A two percent increase in provider rates across the Board beginning in January 2018is also included in the model pending future Board discussion.

• 4,100 children were on the Waitlist as of October 31, 2017.

Action Requested: (1) Approve July 2017 Interim Financial Statements(2) Approve August 2017 Interim Financial Statements(3) Approve September 2017 Interim Financial Statements(4) Approve October 2017 Interim Financial Statements


Early Learning Coalition of Broward County, Inc.

Submitted to the December 7, 2017 Board MeetingAs Recommended by the Finance Committee

INTERIM FINANCIAL STATEMENTS

For The Month Ended October 31, 2017FISCAL YEAR 2017-2018

October 31, 2017 October 31, 2016

Cash $ 11,880,922 $ 10,014,847 Grants Receivable 9,062,344 11,577,241 Accounts Receivable 1,110,886 425 Prepaid Expense 67,099 50,804 Fixed Assets 10,758 10,758

22,132,009$ 21,654,075$

Accounts Payable $ 8,164,583 $ 135,606 Salary & Benefits Payable 12,855 2,355 Compensated Absences 90,484 90,484 Due to BRHPC 520,361 13,554,144 Due to 211-Broward 100,611 89,683 Due to Family Central 147,678 151,952 Due to NSU 136,226 140,644 Due to SBBC 139,666 147,386 Due to Children's Forum 77,072 65,978 Due to Other Agencies 18,675 18,203 Deferred Revenue 12,447,841 6,976,759

21,856,053$ 21,373,193$

275,957 280,882 275,957 280,882

Total Liabilities and Net Assets 22,132,009$ 21,654,075$

Early Learning Coalition of Broward County, Inc.FY 2017-2018 Statement of Financial Position

As of October 31, 2017

Assets

Total Net Assets

Total Liabilities

Net Assets Unrestricted

Total Assets

Liabilities:

October 2017 Actual

FY 2018 YTD Actual

FY 2017YTD Actual

RevenueOEL School Readiness 3,776,528$ 15,439,874$ 15,800,313$ OEL Child Care Executive Partenership 177,265 819,514 OEL Voluntary Pre-K 4,264,755 10,761,404 12,291,983 Children's Services Council Income Eligible 379,389 1,967,261 380,236 Children's Services Council Vulnerable Population/33311 183,852 183,852 -Broward County Special Needs 66,324 66,324 -Broward County CCEP Match 105,623 105,623 -United Way of Broward County SR Match - - -Department of Children & Families Refugee Grant 8,104 44,273 327,900 OEL Performance Funding Program - - 55,069University of Florida Lastinger Center CLASS Program (875) (875) -BECE Conferende & Miscellaneous 1,348 18,217 38,649

Total Revenue 8,962,313$ 29,405,468$ 28,894,150$ Expenses:

Child Care Slots and Incentives:School Readiness Slots 3,147,811$ 12,612,385$ 13,210,532$ CCEP 169,033 742,414 495,032 Children Services Council Income Eligible Slots 371,236 1,939,766 313,305 Children's Services Council Vul Pop/33311 Slots 183,852 183,852 -Broward County Special Needs Slots 66,324 66,324 -Broward County CCEP Match Slots 105,623 105,623 -Voluntary Pre-K Slots 4,221,285 10,438,727 11,846,920 United Way of Broward County -SR Slots - - -DCF Entrant Slots 6,447 35,706 49,038Performance Funding Project Incentives - - -

Total Child Care Slots and Incentives 8,271,611$ 26,124,798$ 25,914,827$

Program Expense:Nova Southeastern University 49,851$ 218,107$ 247,543$ Family Central 59,650 268,327 265,274 School Board of Broward County 53,388 147,815 195,227 Children's Forum 41,433 114,417 149,026 211 Broward 34,559 134,187 173,581 Broward Regional Health Planning Council - 654,281 811,718 Early Learning Coalition of Broward 226,961 638,427 606,799

Total Program Expense 465,842$ 2,175,561$ 2,449,168$

Administrative ExpenseNova Southeastern University 15,832$ 61,020$ 37,132$ Family Central 14,997 25,706 29,180School Board of Broward County 14,426 54,515 7,458Children's Forum 1,646 4,999 6,707211 Broward 12,182 56,573 9,863Broward Regional Health Planning Council - 277,543 321,778 Early Learning Coalition of Broward 162,647 632,436 652,564

Total Program Expense 221,730$ 1,112,792$ 1,064,681$

Total Expenses 8,959,183$ 29,413,151$ 29,428,676$

Change in net assets 3,130$ (7,683)$ (534,526)$

Net assets, beginning of year 283,640 815,409 Net assets, end of the period 275,957$ 280,882$

Early Learning Coalition of Broward County, Inc.FY 2017-2018 Statement of Activities

For The Month Ended October 31, 2017

Annual Budget Amendment #2

(Proposed: *=change)

YTD Actual Balance % of Budget Notes

Revenue:OEL School Readiness 44,307,584$ 15,439,874$ 28,867,710$ 35%OEL Child Care Executive Partenership 2,466,765 819,514 1,647,251 33%OEL Voluntary Pre-K 39,875,498 10,761,404 29,114,094 27% Funded to match need, trending up

* Children's Services Council Income Eligible 5,883,850 1,967,261 3,916,589 33%* Children's Services Council Vulnerable Population/33311 1,513,388 183,852 1,329,535 12% New funding as of October* Broward County Special Needs 498,923 66,324 432,599 13% New funding as of October* Broward County CCEP Match 1,258,173 105,623 1,152,550 8% New funding as of October* United Way of Broward County SR Match 240,220 - 240,220 0% New funding as of October

Department of Children & Families Refugee Grant 174,569 44,273 130,296 25% New Enrollments Pending* OEL Performance Funding Program 477,195 - 477,195 0% Program begins in November* University of Florida Lastinger Center CLASS Program 63,000 (875) 63,875 -1% New funding as of October

BECE Conferende & Miscellaneous 30,000 18,217 11,783 61% Registration begins NovemberTotal Revenue 96,789,165$ 29,405,468$ 67,383,697$ 30%

ExpenseChild Care Slots and Incentives

School Readiness Slots 36,196,317$ 12,612,385$ 23,583,932$ 35% Higher than normal July-AugustCCEP slots 2,121,418 742,414 1,379,004 35%

* Children Services Council Income Eligible Slots 5,358,850 1,939,766 3,419,084 36% Higher than normal September* Children's Services Council Vul Pop/33311 Slots 1,437,091 183,852 1,253,238 13% New funding as of October* Broward County Special Needs Slots 403,746 66,324 337,422 16% New funding as of October

Broward County CCEP Match Slots 1,100,902 105,623 995,279 10% New funding as of October* Voluntary Pre-K Slots 38,195,046 10,438,727 27,756,319 27% Funded to match need, trending up

United Way of Broward County -SR Slots 228,209 - 228,209 0% New funding as of October* DCF Entrant Slots 154,879 35,706 119,173 23% Enrolling

Performance Funding Project Incentives 419,830 - 419,830 0% Program begins in NovemberTotal Child Care Slots and Incentives 85,616,288$ 26,124,798$ 59,491,490$ 31%

Program ExpenseNova Southeastern University 722,068$ 218,107$ 503,961$ 30%Family Central 671,870 268,327 403,544 40% TA for billingSchool Board of Broward County 562,773 147,815 414,958 26% Trending up after summer endChildren's Forum 412,964 114,417 298,547 28% Trending up after summer end211 Broward 557,030 134,187 422,843 24% Budget increase effective Oct 1Broward Regional Health Planning Council 683,445 654,281 29,164 96% Contract ended Sep 30

* Early Learning Coalition of Broward 3,876,169 638,427 3,237,742 16% In House Services Began Sep 30Total Program Expense 7,486,319.27$ 2,175,560.67$ 5,310,758.60$ 29%

Administrative ExpenseNova Southeastern University 184,748$ 61,020$ 123,728$ 33%Family Central 296,456 25,706 270,750 9% TA for billingSchool Board of Broward County 262,634 54,515 208,119 21% Trending up after summer endChildren's Forum 36,545 4,999 31,546 14% Trending up after summer end211 Broward 170,000 56,573 113,427 33%Broward Regional Health Planning Council 339,825 277,543 62,282 82% Contract ended Sep 30

* Early Learning Coalition of Broward 2,396,351 632,436 1,763,915 26% In House Services Began Sep 30Total Administrative Expense 3,686,559$ 1,112,792$ 2,573,767$ 30% Max allowable $2.6M

Total Expenses 96,789,166$ 29,413,151$ 67,376,015$ 30%

Early Learning Coalition of Broward County, Inc.FY 2017-2018 Annual Budget to Actual by Month

For The Period Ended October 31, 2017

Annual Budget Amendment #2 (Proposed)(1)

(2)

Early Learning Coalition of Broward County, Inc.

The full accrual basis of accounting is utilized by ELC. Under the accrual basis, revenues are recognized inthe accounting period in which they are earned. Expenses are recognized in the accounting period in whichthe liability is incurred.

Notes to the Financial Statements

The Early Learning Coalition of Broward County ("ELC") budgets, as revenue, 100% of the OEL FundingAgreement. Revenue from the Office of Early Learning (OEL) comprises both federal and state funds.

For The Month Ended October 31, 2017

New Enrollments from Waitlist: Funding Changes: Assumptions: +$371K SR Carryover from FY17 to FY18 Attrition calculated at 15% of Scheduled BG8 re‐determinations Sep 17 ‐ Feb 18+ $291K CSC Carryover from FY17 to FY18 Daily Average Cost forecast reflects current actual trends.+ $750K to Slots FY18 from Admin. 2% Provider Rate Increase effective 1/1/18+ Est. $1M to Slots FY19 from Admin. Projected total days paid at 96%

Fiscal Year 2016‐17

Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

A Jul-16 21 92% 9,199 $19.60 3,785,887$ -$ 3,785,887$ (107,059)$ $3,678,827 9,287 99% $3,487,528 92%A Aug-16 23 89% 9,353 +154 18.01 3,874,400 - 3,874,400 (99,721) 3,774,679 9,321 100% 3,646,438 94%A Sep-16 22 97% 9,129 -224 17.67 3,536,763 12,904 3,549,667 (114,067) 3,435,601 9,682 94% 3,743,577 105%A Oct-16 21 96% 9,055 -74 17.92 3,076,480 331,110 3,407,590 (246,281) 3,161,308 9,137 99% 3,432,740 101%A Nov-16 22 96% 8,980 -75 17.94 3,192,364 351,777 3,544,141 (235,194) 3,308,947 9,062 99% 3,559,917 100%A Dec-16 22 93% 9,049 +69 17.61 3,165,818 340,916 3,506,734 (232,462) 3,274,273 8,988 101% 3,601,889 103%A Jan-17 22 95% 9,021 -28 18.27 3,286,419 338,777 3,625,196 (242,247) 3,382,949 9,259 97% 3,611,078 100%A Feb-17 20 97% 9,150 +129 18.62 3,100,573 306,175 3,406,749 (313,002) 3,093,747 9,150 100% 3,370,284 99%A Mar-17 23 97% 9,437 +287 18.74 3,733,164 333,310 4,066,474 (376,505) 3,689,969 9,341 101% 3,965,265 98%A Apr-17 20 94% 9,744 +307 19.05 3,435,632 276,598 3,712,230 (372,904) 3,339,327 9,677 101% 3,604,615 97%A May-17 23 92% 10,297 +553 18.42 4,180,015 181,971 4,361,987 (493,853) 3,868,134 9,794 105% 4,235,321 97%A Jun-17 22 99% 10,340 +43 21.58 4,389,612 518,655 4,908,267 (721,204) 4,187,063 10,466 99% 5,035,636 103%

9,396 Actual 42,194,823$ Budget 42,857,080

CSC Surplus(Deficit) 662,256$


Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

A Jul-17 21 93% 10,060 +148 $20.35 3,854,038$ 445,498$ 4,299,536$ (280,800)$ $4,018,737 9,421 107% $4,010,420 93%A Aug-17 23 89% 9,929 -131 18.47 3,769,711 448,391 4,218,103 (267,630) 3,950,473 10,066 99% 4,321,602 102%A Sep-17 21 98% 9,756 -173 18.74 3,163,835 674,986 3,838,821 (202,872) 3,635,949 10,098 97% 3,871,321 101%A Oct-17 22 94% 9,794 +38 17.91 3,488,514 371,236 3,859,750 (171,670) 3,688,080 9,695 101% 3,807,629 99%P Nov-17 22 96% 9,743 -51 17.36 3,344,414 377,117 3,721,531 (234,437) 3,487,094 P Dec-17 21 96% 9,623 -120 17.31 3,120,084 377,117 3,497,201 (235,379) 3,261,822 P Jan-18 23 96% 9,521 -102 18.06 3,578,486 377,117 3,955,603 (242,369) 3,713,234 P Feb-18 20 96% 9,685 +164 18.08 3,125,371 377,117 3,502,488 (233,394) 3,269,094 P Mar-18 22 96% 9,688 +3 17.93 3,444,369 377,117 3,821,485 (237,714) 3,583,771 P Apr-18 21 96% 9,691 +3 18.53 3,394,773 377,117 3,771,889 (237,871) 3,534,019 P May-18 23 96% 9,694 +3 18.40 3,725,319 377,117 4,102,435 (243,654) 3,858,781 P Jun-18 21 96% 9,697 19.08 3,509,224 377,117 3,886,340 (242,917) 3,643,423

9,740 Projected Total 43,644,475$ Increase to baseline FY18 over FY17 344 Budget 43,645,324

Surplus(Deficit) 849$


Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

P Jul-18 22 96% 9,481 -216 $20.92 3,916,022 446,571 4,362,592 (305,987) 4,056,605 P Aug-18 23 96% 9,481 + 19.13 3,724,717 446,571 4,171,287 (300,554) 3,870,733 P Sep-18 20 96% 9,794 +313 19.45 3,363,548 446,571 3,810,119 (288,269) 3,521,849 P Oct-18 23 96% 10,108 +314 17.79 3,689,494 446,571 4,136,065 (213,268) 3,922,797 P Nov-18 22 96% 10,108 + 17.44 3,431,609 446,571 3,878,180 (211,058) 3,667,122 P Dec-18 21 96% 10,108 + 17.35 3,235,677 446,571 3,682,248 (212,019) 3,470,229 P Jan-19 23 96% 10,108 + 17.91 3,716,411 446,571 4,162,982 (217,681) 3,945,301 P Feb-19 20 96% 10,108 + 17.79 3,150,668 446,571 3,597,239 (208,706) 3,388,533 P Mar-19 21 96% 10,108 + 17.67 3,304,785 446,571 3,751,356 (209,902) 3,541,454 P Apr-19 22 96% 10,108 + 18.19 3,598,011 446,571 4,044,581 (216,463) 3,828,119 P May-19 23 96% 10,108 + 18.09 3,759,975 446,571 4,206,546 (218,966) 3,987,579 P Jun-19 20 96% 10,108 18.86 3,366,814 446,571 3,813,385 (214,709) 3,598,676

9,977 Projected Total 44,798,997$ Increase to baseline FY19 over FY18 237 Budget 44,799,585

Surplus(Deficit) 588$ Increase to baseline FY19 over FY17 581

Average Enrollments (Baseline)


(FY17 Baseline= 9,396)

Net Billable

ChildrenServed+/‐

Ave Cost Per Day

School ReadinessChildren Slot Dollars

Children's Services Council

TotalSlots Match

TotalSlots Match

Net Billable

Children Slot DollarsActor

ProjMonth

Days of

Care

Percent Days Used

Children Served

Actor

ProjMonth

Days of

Care

Percent Days Used

Children Served

Enroll 222 Children Oct 2018 In Sep 2019

SCHOOL READINESS 3 YEAR UTILIZATION FY 2017 ‐2019(With 2% provider rate increase eff 1/1/2018‐ across the board projection)

Enroll 261 Children February 2018 Starting January 2018 Enroll 627 Children Sep‐Dec 2018 Starting In Aug 2018

ChildrenServed+/‐

Ave Cost Per Day

School ReadinessChildren's

Services Council

Actor

ProjMonth

Days of

Care

Percent Days Used

Children Served Match

Net Billable

Children Slot Dollars


ChildrenServed+/‐

Ave Cost Per Day


Services CouncilTotalSlots

New Enrollments from Waitlist: Funding Changes: Assumptions:Enroll 320 Children Jan‐Mar 2018 + Est. $371 K SR Carryover from FY17 to FY18 Attrition calculated at 15% of Scheduled BG8 re‐determinations Sep 17 ‐ Feb 18Enrollment Starting in Dec 2017 + Est. $291 K CSC Carryover from FY17 to FY19 Carry over $205K CSC Funds to FY19Enroll 572 Children Sep‐Oct 2018 + Est. $700K to Slots FY18 from Ops. Daily Average Cost forecast reflects current actual trends.Enrollment Starting in Aug 2018 + Est. $1M to Slots FY19 from Ops. 2% Provider Rate Increase effective 1/1/18

Projected total days paid at 96%FY18‐19 Slot Budget remains flat


Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

A Jul-16 21 92% 9,199 $19.60 3,785,887$ -$ 3,785,887$ (107,059)$ $3,678,827 9,287 99% $3,487,528 92%A Aug-16 23 89% 9,353 +154 18.01 3,874,400 - 3,874,400 (99,721) 3,774,679 9,321 100% 3,646,438 94%A Sep-16 22 97% 9,129 -224 17.67 3,536,763 12,904 3,549,667 (114,067) 3,435,601 9,682 94% 3,743,577 105%A Oct-16 21 96% 9,055 -74 17.92 3,076,480 331,110 3,407,590 (246,281) 3,161,308 9,137 99% 3,432,740 101%A Nov-16 22 96% 8,980 -75 17.94 3,192,364 351,777 3,544,141 (235,194) 3,308,947 9,062 99% 3,559,917 100%A Dec-16 22 93% 9,049 +69 17.61 3,165,818 340,916 3,506,734 (232,462) 3,274,273 8,988 101% 3,601,889 103%A Jan-17 22 95% 9,021 -28 18.27 3,286,419 338,777 3,625,196 (242,247) 3,382,949 9,259 97% 3,611,078 100%A Feb-17 20 97% 9,150 +129 18.62 3,100,573 306,175 3,406,749 (313,002) 3,093,747 9,150 100% 3,370,284 99%A Mar-17 23 97% 9,437 +287 18.74 3,733,164 333,310 4,066,474 (376,505) 3,689,969 9,341 101% 3,965,265 98%A Apr-17 20 94% 9,744 +307 19.05 3,435,632 276,598 3,712,230 (372,904) 3,339,327 9,677 101% 3,604,615 97%A May-17 23 92% 10,297 +553 18.42 4,180,015 181,971 4,361,987 (493,853) 3,868,134 9,794 105% 4,235,321 97%A Jun-17 22 96% 10,340 +43 21.58 4,389,612 518,655 4,908,267 (721,204) 4,187,063 10,466 99% 5,035,636 103%

Average Enrollments (Baseline) 9,396 Projected Act 42,194,823$ Budget 42,857,080

CSC Surplus(Deficit) 662,256$


Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

A Jul-17 21 93% 10,060 -280 $20.35 3,854,038$ 445,498$ 4,299,536$ (280,800)$ $4,018,737 9,421 107% $4,010,420 93%A Aug-17 23 89% 9,929 -131 18.47 3,769,711 448,391 4,218,103 (267,630) 3,950,473 10,066 99% 4,321,602 102%A Sep-17 21 98% 9,756 -173 18.74 3,163,835 674,986 3,838,821 (202,872) 3,635,949 10,098 97% 3,871,321 101%P Oct-17 22 96% 9,695 -61 17.85 3,388,837 418,792 3,807,629 (250,540) 3,557,089 P Nov-17 22 96% 9,641 -54 17.77 3,351,086 418,792 3,769,878 (245,904) 3,523,974 P Dec-17 21 96% 9,518 -123 17.74 3,127,347 418,792 3,546,139 (238,789) 3,307,350 P Jan-18 23 96% 9,573 +55 17.94 3,630,035 321,062 3,951,098 (260,929) 3,690,169 P Feb-18 20 96% 9,633 +60 18.00 3,147,702 321,062 3,468,765 (238,117) 3,230,648 P Mar-18 22 96% 9,793 +160 17.82 3,517,299 321,062 3,838,362 (254,440) 3,583,922 P Apr-18 21 96% 9,793 + 18.38 3,458,705 321,062 3,779,767 (250,015) 3,529,752 P May-18 23 96% 9,793 + 18.15 3,767,142 321,062 4,088,204 (266,418) 3,821,786 P Jun-18 21 96% 9,793 18.72 3,528,256 321,001 3,849,258 (259,734) 3,589,524

Average Enrollments (Baseline) 9,748 Projected Total 43,439,372$ Increase to baseline FY18 over FY17 352 Budget 43,645,324

Surplus(Deficit) 205,952$


Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

P Jul-18 22 96% 9,522 -271 $21.66 4,020,644 516,641 4,537,285 (314,480) 4,222,805 P Aug-18 23 96% 9,533 +11 19.23 3,702,896 514,276 4,217,172 (281,398) 3,935,773 P Sep-18 20 96% 9,819 +286 19.41 3,298,351 514,276 3,812,627 (254,642) 3,557,985 P Oct-18 23 96% 10,105 +286 17.63 3,681,854 415,860 4,097,714 (274,550) 3,823,164 P Nov-18 22 96% 10,105 + 17.55 3,486,737 415,860 3,902,597 (262,223) 3,640,374 P Dec-18 21 96% 10,105 + 17.44 3,284,780 415,860 3,700,639 (256,541) 3,444,099 P Jan-19 23 96% 10,105 + 18.03 3,775,484 415,860 4,191,344 (278,659) 3,912,685 P Feb-19 20 96% 10,105 + 17.88 3,196,844 415,860 3,612,704 (250,068) 3,362,636 P Mar-19 21 96% 10,105 + 17.77 3,355,625 415,860 3,771,485 (255,679) 3,515,806 P Apr-19 22 96% 10,105 + 18.28 3,647,724 415,860 4,063,584 (268,287) 3,795,297 P May-19 23 96% 10,105 + 18.21 3,816,643 415,860 4,232,503 (278,391) 3,954,112 P Jun-19 20 96% 10,105 18.96 3,416,186 415,860 3,832,046 (263,820) 3,568,226

Average Enrollments (Baseline) 9,985 Projected Total 44,732,961$ Increase to baseline FY19 over FY18 237 Budget 45,005,065 Increase to baseline FY19 over FY17 589 Surplus(Deficit) 272,103$

Actor

Proj

Children

Slot DollarsActor

ProjMonth

Days of

Care

Percent Days Used

Children Served

Slot DollarsChildren's

Services Council MatchMonth

Days of

Care

Children Served

ChildrenServed+/‐

Ave Cost Per Day

ChildrenServed+/‐

Ave Cost Per Day


Services CouncilTotalSlots

SCHOOL READINESS 3 YEAR UTILIZATION FY 2017 ‐2018(With 2% provider rate increase eff 1/1/2018‐ across the board projection & Additional $700K to slots)

TotalSlots

School Readiness

Actor

ProjMonth

Days of

Care

Percent Days Used

Children Served

ChildrenServed+/‐

Ave Cost Per Day


Services Council Match

Percent Days Used

Net Billable

Children Net

Billable

Net Billable

TotalSlots

Slot Dollars

Match

Children

New Enrollments from Waitlist: Funding Changes: Assumptions:2% Provider Rate Increase effective 1/1/18

Daily Average Cost forecast reflects current actual trends.

Contract Year 2017‐18

Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

P Oct-17 22 98% 358 $23.47 87,761$ 97,119$ 184,880$ $184,880P Nov-17 22 98% 358 + 23.43 87,124 97,435 184,559 184,559P Dec-17 21 98% 358 + 23.43 83,164 93,006 176,170 176,170P Jan-18 23 98% 363 +5 23.90 92,906 106,650 199,556 199,556P Feb-18 20 98% 363 + 23.90 80,788 92,739 173,527 173,527P Mar-18 22 98% 363 + 24.15 89,796 103,080 192,876 192,876P Apr-18 21 98% 363 + 23.90 84,827 97,376 182,203 182,203P May-18 23 98% 363 + 23.96 92,906 107,096 200,002 200,002P Jun-18 21 98% 364 +1 24.65 87,489 100,949 188,438 188,438P Jul-18 22 98% 364 + 24.65 91,655 105,756 197,411 197,411P Aug-18 23 98% 364 + 23.90 92,906 107,199 200,105 200,105P Sep-18 20 98% 364 23.90 80,788 93,217 174,005 174,005

Projected Total 2,253,729$ (2017 Carry-Over $337,642) Budget Incl. 2017 Carry-O 2,253,763

Surplus(Deficit) 34$

New Enrollments from Waitlist: Funding Changes: Assumptions:2% Provider Rate Increase effective 1/1/18


Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

P Oct-17 22 98% 103 $26.28 59,542 59,542 P Nov-17 22 98% 103 + 26.28 59,542 59,542P Dec-17 21 98% 103 + 26.28 56,836 56,836P Jan-18 23 98% 103 + 26.80 63,494 63,494P Feb-18 20 98% 103 + 26.80 55,212 55,212P Mar-18 22 98% 103 + 27.05 61,300 61,300P Apr-18 21 98% 103 + 26.80 57,972 57,972P May-18 23 98% 103 + 26.80 63,494 63,494P Jun-18 21 98% 103 + 27.55 59,595 59,595P Jul-18 22 98% 103 + 27.55 62,433 62,433P Aug-18 23 98% 103 + 26.80 63,494 63,494P Sep-18 20 98% 103 26.80 55,212 55,212

Projected Total 718,124$Budget 538,328 Surplus(Deficit) (179,796)$

SCHOOL READINESS UTILIZATION FY 2017 ‐2018Broward County Children Services Board Special Need Contract (COSPN)

Slot DollarsChildrenContract Year 2017‐18

Slot Dollars

Actor

Proj

Ave Cost Per Day

TotalSlots

Adjustments Net

BillableMonthDays of

Care

Percent Days Used

Children Served

ChildrenServed+/‐

SCHOOL READINESS UTILIZATION FY 2017 ‐2018Children Services Council Vulnerable Population Contracts (CSC46 & VP311 )

ChildrenServed+/‐

Ave Cost Per Day

CSC46 VP311TotalSlots

AdjustmentsActor

ProjMonth

Days of

Care

Percent Days Used

Children Served

Net Billable

Children

New Enrollments from Waitlist: Funding Changes: Assumptions:Enroll 14 Children Nov‐Dec 2018 2% Provider Rate Increase effective 1/1/18


Contract Year 2017‐18

Projected Served

% Actualvs Proj

Projected Slot Exp.

% Actualvs Proj

P Oct-17 22 98% 13 $22.20 6,348 6,348 P Nov-17 22 98% 23 +10 22.20 11,232 11,232P Dec-17 21 98% 27 +4 22.45 12,728 12,728P Jan-18 23 98% 27 + 22.64 14,060 14,060P Feb-18 20 98% 27 + 22.64 12,226 12,226P Mar-18 22 98% 27 + 22.64 13,449 13,449P Apr-18 21 98% 27 + 22.64 12,838 12,838P May-18 23 98% 27 + 22.64 14,060 14,060P Jun-18 21 98% 27 + 23.39 13,263 13,263P Jul-18 22 98% 27 + 23.39 13,894 13,894P Aug-18 23 98% 27 + 23.39 14,526 14,526P Sep-18 20 98% 27 22.64 12,226 12,226

Projected Total 150,850$Budget 152,189 Surplus(Deficit) 1,339$

SCHOOL READINESS UTILIZATION FY 2017 ‐2018Florida Department of Chidren and Families Entrant/Refugee Contract (ENTR)

Actor

ProjMonth

Days of

Care

Percent Days Used

Children Served

ChildrenServed+/‐

Ave Cost Per Day

TotalSlots

Adjustments Net

Billable

Children Slot Dollars

470 12%682 17%787 19%640 16%467 11%240 6%793 19%

4079 100%

Waitlist by Care LevelInfantToddler

2 ‐ Years Old3 ‐ Years Old

Waitlist TrackingCurrent Status: Not Enrolling

Through October 31, 2017

* Special Needs, Vulnerable Population & Refugee Program childrenenrolled using criteria other than the untified waitlst: 267

4 ‐ Years Old5 ‐ Years OldSchool Age

Total

3,500

3,700

3,900

4,100

4,300

4,500

4,700

4,900

5,100

5,300

5,500

July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Sep Oct

Enrolling Began in December 2016

Enrolling Stopped in June 2017


Subject: ELC Business Relationship/Contracts with BlueJeanWare and and PC Depot d/b/a ZipData

Recommended Action: FYI



The ELC has maintained relationships with two affiliated technology companies, BlueJeanWare and PC Depot d/b/a Zipdata. This has been an ongoing relationship that began in 2013.

These are distinct companies with shared key principals.

Current Status In an effort to be transparent, ELC staff are presenting the various IT contracts and services provided by BlueJeanWare and PC Depot d/b/a Zipdata. As mentioned above, these are distinct companies that share some key principals however the services provided in each contract differs. Below is a list of contracts by company and includes contract amounts and/or service fees and a description of services.

The two BlueJeanWare software contracts provided below were executed separately on the advice of legal counsel because the terms and scopes of service are not the same and because the new contract involved software that was shared with other Coalitions,

BLUEJEANWARE

Provider Portal Contract Term 7/1/17- 6/30/18 Up to $25,000 Support, and Maintenance

The Provider Portal allows child care providers to electronically submit documentation for their SR and VPK contracts, enter child attendance, and track Ages and Stages Questionnaire (ASQ) compliance. This contract has been in place and renewed annually since 2015. There is a monthly leasing fee to utilize the portal and an hourly rate for technical support and maintenance.

Should the ELC anticipate exceeding the $25,000 maximum budgeted amount for this contract, ELC staff will request a budget increase and new contract to the Board for prior approval.

Eligibility and Contract Term 10/1/17- 6/30/18 $20,000 Referral Portal

This contract includes enhancements to the Family Upload Utility Portal (known in Broward as the Redetermination Portal) utilized by the Miami Dade Monroe ELC, which allows parents to electronically submit their redetermination application and documentation for School Readiness

(SR) as well as the Referral Portal utilized by the Lake County ELC that allows referring agencies (ChildNet, BSO, foster care agencies, CareerSource) to submit mandatory referrals electronically.

Initially, the plan had been to make enhancements to the Miami and Lake Portals in order for them to have similar functionality as the portals that had been used at BRHPC. However, after careful analysis of that system, ELC decided the original enhancements were not sufficient. As a result, the ELC has updated the enhancement requests to BlueJeanWare and has incorporated additional enhancements and constraints that provide for additional controls and makes the process easier for parents and staff. Some examples of the new enhancements include:

• Parents will be able to review their application for completion prior to submission• Parents will no longer be able to submit incomplete or duplicate applications• Parents will be better guided through the application process through a step by step

workflow• Parents now receive a confirmation of application submission and turnaround timeline• Staff will now be able to sign off on applications electronically

It is anticipated that the Family Upload Utility Portal will no longer be needed once the OEL Family Portal (EFS Modernization 3.0) is fully operational, which is expected to occur early spring 2018.

PC Depot d/b/a ZIPDATA Data Backup $250/month Service Fee $3,000 and Storage

ZipData provides Cloud based backup and storage of ELC’s data.

Outsourced IT Transition Set Up & Configuration Support Up to $15,000 Staff Services

Prior to hiring onsite permanent IT staff in August 2016, the ELC utilized PC Depot now d/b/a ZipData for varying levels of onsite and offsite IT support. During ELC’s transition to in-house services, ZipData provided assistance with wiring, server configuration and work-station set up.

Recommended Action: FYI


Supporting Documentation: N/A

SAVE DATEThe elc Broward Early Childhood Education Conference

Promoting Positive Behaviors 7:30am-3:30pmBroward College North Campus 1000 Coconut Creek Blvd., Coconut Creek, FL 33066

Earn .5 CEUs, Keynote Speaker: Dr. William J. DeMeo, one of the most sought after, national and international trainers for educators in the area of challenging behavior, mental health and brain-based learning

Attend fun and engaging two 2-hour workshops on a variety of topics

February 3, 2018

of Broward County, Inc.

EARLY

elc LEARNINGCOALITION

Early Learning. Early Success.

office of

Learn Early. Learn for Life.

For more information call (954) 377-2188 or visit us online at www.elcbroward today!

Sign up through this link: https://form.jotform.com/72885087356167

Topic Description Date

The New PFP &

QRIS

Learn about the changes implented in the FY 17/18 Performance Funding Project (PFP) as well

as other quality progams including Quality Improvement Rating Systems (QRIS).

12/7/2017

(2:15 pm)

EFS Modernization

Learn more about OEL's EFS Modernization project. The new system will provide a centralized

statewide information system allowing real-time access to critical program and financial data at

both the state and local-level. A demo of the system will be provided.

2/1/2018

(2:15 pm)

Inclusion Services

In an inclusion classroom, the classroom teacher and special education teacher work together

to meet child’s special needs. An overview of ELC's Inclusion Services and benefits will be

provided.

3/1/2018

(2:15 pm)

Kindergarten

Transition

Going to kindergarten is an important life event. Preschool teachers want the children in their

classrooms to be ready for kindergarten. Hear more about effective transition initiatives and

activities implemented by ELC and community partners, as well as what the State's Office of

Early Learning (OEL) is doing to develop effective transition strategies for ALL children.

4/5/2018

(2:15 pm)

TBD5/3/2018

(2:15 pm)

TBD6/7/2018

(2:15 pm)

What's Trending at ELC - Information Sessions For Board Members and Community Partners

or call Irene Ramos at (954)377-2183

https://form.jotform.com/72885087356167

of 4

Early Learning Coalition of Broward County Executive Committee Meeting Minutes

November 29, 2017 – 4:00 pm 6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309

Members in Attendance: Laurie Sallarulo, Chair; Cindy Arenberg Seltzer, Ellen Schrot; Nicholas Kaniaris,

Members Absent: Michael Asseff; Renee Podolsky

Staff in Attendance: Renee Jaffe, CEO; Christine Klima, CAO; Howard Bakalar, COO; Hubert Cesar, IT Director; Amy Ungor; Doreen Moskowitz; Reinier Potts; Sandra Paul

Others in Attendance: Jacob Jackson, General Counsel,


Welcome & Call to Order Laurie Sallarulo called the meeting to order at 4:12 p.m. Self-introductions were made and a quorum was established.

Chair’s Report

According to OEL, there is a plan reduce the number of ELCs statewide from 30 to 25; however, it does not appear that Broward County will be affected. Cindy Arenberg Seltzer shared that some of the ELCs that are expected to merge have expressed concerns over the potential loss of state funding and insufficient funding to support the mandated mergers. CEO Renee Jaffe will be participating on a workgroup that will provide input into some of those funding decisions.

of 4

CEO Report

The building sale was expected to be completed on 11/20/17 and a lease for additional space and temporary swing space is in process.

After identifying inefficiencies in the redetermination process, ELC has instituted protocols for earlier notifications for families using multiple communication strategies including emails, text messages and robo calls. Although October and November redeterminations are currently in process, parents with redetermination dates in January have already been notified and will be provided individualized assistance to expedite the process.

Prior to testing of the new EFS Provider Portal which begins in January, staff and providers will receive training on the system in December.

ELC’s response to BRHPC regarding findings identified in the Administrative Monitoring will be provided to the Board prior to the December 7th meeting, following final review by Legal Counsel.

Consent Agenda:

Approve Minutes from the Executive Committee Meeting on October 25th

Approve Minutes from the Special Executive Meeting on November 13th

Approve CSC Vulnerable Population Contract

Approve CCEP & Special Needs Match Contract

Approve University of Florida CLASS Contract

Approve United Way Match Contract

A Motion to Approve the Consent Agenda, as presented, was made by Cindy Arenberg Seltzer, seconded by Ellie Schrott and unanimously approved.

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Broward Early Childhood Education Conference (BECE) Update

The BECE Conference will be held on Saturday, February 3rd. Conference registration is now open with 50 registrants, to date. In support of the conference theme, Promoting Positive Behaviors, the keynote speaker is Dr. William DeMeo, an internationally-recognized expert in managing challenging behaviors in children and brain-based learning. This year, there are intentional efforts to promote conference participation by programs serving children with special needs. Cindy Arenberg Seltzer shared that the Unicorn Children’s Foundation, based in Boca Raton, has developed a curriculum for working with children with challenging behaviors that is available at no cost; COO Howard Bakalar will follow-up on this potential training resource.

BlueJean Software Contract(s) Update

A summary of current contracts with BlueJeanWare, its affiliates and shared key principals was provided. Jacob Jackson, Legal Counsel made brief remarks about a licensing issue recently raised by subcontractor BRHPC.

Finance Committee Report Nicholas Kaniaris provided a brief overview of topics covered at the 11/29/17 Finance

Committee meeting.

New Business

Cindy Arenberg Seltzer noted there was consensus by the Finance Committee to begin meeting bi-monthly instead of monthly, which still exceeds the minimum required in the By-Laws and asked whether Executive Committee and Board would like to begin meeting bi-monthly as well. Laurie Sallarulo voiced concerns that fewer meetings may reduce member engagement. While Cindy agreed that may be a risk, she also noted that the growing number of ELC committees (Executive, Finance, Governance, Audit, Nominating and Strategic Planning) all require extensive staff preparation, packet development, and staff support. Staff will consider timing of work products and related factors and bring meeting recommendations to the full Board in February.

Matters from the Chair There were no Matters from the Chair.

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Matters from the Committee There were matters from the Committee.


Next Meeting Date January 24, 2018 @ 4:00 p.m.

Adjourn Motion to adjourn was made by Cindy Arenberg Seltzer. The meeting adjourned at 5:04 p.m.

These minutes contain the action items of the Executive Committee meeting of the Early Learning Coalition of Broward. They do not include all the Committee’s discussions or comments on each matter or issue raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting.

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Early Learning Coalition of Broward County Finance Committee Meeting Minutes

November 29, 2017 – 3:00 pm 6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309

Members in Attendance: Cindy Arenberg Seltzer, Second Vice Chair; Deborah Hosey Meidinger via phone; Jeffrey Dwyer; Laurie Sallarulo; Nicholas Kaniaris;

Members Absent: Renee Podolsky

Staff in Attendance: Renee Jaffe, CEO; Christine Klima, CAO; Doreen Moskowitz, Director of Compliance; Howard Bakalar, COO; Hubert Cesar, IT Director; Irene Ramos, EA; Reinier Potts; Sandra Paul

Others in Attendance: Jacob Jackson, General Counsel



Cindy Arenberg Seltzer called the meeting to order at 3:07 p.m. Self-introductions were made and a quorum was established.

Approve October 25, 2017 Minutes

A Motion to Approve the October 25, 2017 meeting minutes was made by Jeffrey Dwyer, seconded by Nicholas Kaniaris and unanimously approved.

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Approve Revisions to the Monthly List of Cash Disbursements

Approve Budget Amendment #2

Approve September & October Interim Financial Statements

Approve Revised Financial Statement Presentation Format When Multiple Months Are Reviewed

A Motion to Approve a revision to the Monthly List of Cash Disbursements to exclude child care provider reimbursements between $1,000 and $25,000 was made by Jeffrey Dwyer, seconded by Nicholas Kaniaris and unanimously approved.

COO Howard Bakalar explained that the $1.1 million reduction in PFP funding was related to a change in OEL’s method of calculating PFP funding for Coalitions and based on the actual assignment of provider’s to (quality) tiers and the incentive pay of each quality tier. Initial calculations by OEL assumed all providers were in the highest tier which has a higher incentive pay for providers. He also noted that the new PFP model does not include year-end bonus payments for providers who show improvement are no longer being funded by OEL.

A Motion to Approve the Budget Amendment #2 was made by Jeffrey Dwyer, seconded by Nicholas Kaniaris and unanimously approved.

Christine Klima presented the September and October 2017 Financial Statements and discussed utilization.

A Motion to Approve the September & October Interim Financials was made by Jeffrey Dwyer, seconded by Nicholas Kaniaris and unanimously approved.

A Motion to Approve the Revised Financial Statement Presentation When Multiple Months are Reviewed was made by Jeffrey Dwyer, seconded by Nicholas Kaniaris and unanimously approved.

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New Business

There was discussion whether the Finance Committee meeting schedule should be changed from monthly to bi-monthly, which would still exceed the minimum number of meeting required in the By-Laws. There was consensus that going forward the committee would meet bi-monthly; however, there would also be a protocol for additional meetings to address unanticipated actions that might arise in between meetings.

Matters from the Vice Chair

Cindy Arenberg Seltzer discussed anticipated refinements to outcome performance measures for the CSC’s Vulnerable Populations initiative to better assess the impact of services on both the child(ren) served and their families.


Next Meeting Date January 24, 2018 @ 3:00 p.m.

Adjourn Motion to adjourn the meeting was made by Jeffrey Dwyer. The meeting adjourned at 4:00 pm.

These minutes contain the action items of the Finance Committee meeting of the Early Learning Coalition of Broward. They do not include all the Committee’s discussions or comments on each matter or issue raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting.


Subject: List of Cash Disbursements $1,000-$25,000 October 2017

Recommended Action: None. For Review Only


Background Information In accordance with ELC Cash Disbursement Policy Approved April 14, 2017, cash disbursements issued by ELC in amounts greater than $1,000 and less than $25,000 are submitted to the ELC Board for review monthly.

Vendor Name Amount Purpose Broward Regional HPC 3,710.10 Aug-17 Invoice Payment Reconciliation CDW Government, Inc 1,541.29 Seagate Iron Wolf Hard Drive Office Depot 1,711.94 Office Supplies Verizon Wireless 1,161.33 Cell phones, data, and usage for Aug 20-Sep 19 Pradere Manufacturing Corp 5,000.00 Office Furniture Rental for New Staff for 3 months Dell Marketing, LLC 8,450.40 Computer Hardware and Supplies United Healthcare 3,300.18 November Employee Health Benefits Unum Life Ins. Co. of America 1,348.87 November Employee Disability Benefits Bank of America Credit Card 5,185.17 Operational Office Purchases C. Klima Visa Card Lakeside IV, LLC 11,225.91 Rent for October 2017 Jacob C. Jackson, P.A. 9,348.00 Legal Services Rendered Sept. 2017 SB & Company, LLC 14,450.00 Financial Statement Audit for Year Ended 6/30/17 SB & Company, LLC 1,550.00 Tax Preparation Services 2016 Form 550-SF

Recommended Action: None. For Review Only


FY 2017-2018 ELC CONTRACTS

CONTRACT NAME/FUNDER CONTRACT AMOUNT SERVICE TYPE OF CONTRACT TERM

OFFICE OF EARLY LEARNING GRANT AGREEMENT (OEL)

$46,774,349 SR and CCEP REVENUE 7/1/17-6/30/18


$39,786,506 VPK REVENUE 7/1/17-6/30/18


$88,992 OAMI REVENUE 7/1/17-6/30/18


TBD PFP REVENUE AGREEMENT PENDING

BROWARD COUNTY $2,342,795 CCEP MATCH AND SPECIAL NEEDS CHILD CARE

REVENUE AGREEMENT PENDING

CHILDREN’S SERVICES COUNCIL (CSC)

$5,592,850 FINANCIALLY ASSISTED CHILD CARE


CHILDREN”S SERVICES COUNCIL (CSC)

$2,017,850 VULNERABLE POPULATION, INCLUDING TARGETED ZIP

CODES


DEPARTMENT OF CHILDREN AND FAMILIES (DCF)

$183,450 REFUGEE ENTRANT SERVICES (CHILD CARE)

REVENUE 9/1/15-9/30/18

UNITED WAY $240,220 CCEP MATCH REVENUE AGREEMENT PENDING

UNIVERSITY OF FLORIDA $350 PER CLASS ASSESSMENT

$63,000 MAXIMUM

CLASS® (RELATED TO OEL GRANT AGREEMENT/PFP)

REVENUE 7/15/17-7/31/18

CHILDREN’S FORUM, INC. $448,587 WAGE$® PROGRAM SUBRECIPIENT ELC FUNDED

7/1/17-6/30/18

FAMILY CENTRAL, INC. (FCI) $993,503 ROAD TO CHILD OUTCOMES SUBRECIPIENT ELC FUNDED

7/1/17-6/30/18

FIRST CALL FOR HELP/211- BROWARD

$727,030 CHILD CARE RESOURCE & REFERRAL AND FAMILY

EDUCATION CALL CENTER AND WAIT LIST ADMINISTRATION

SUBRECIPIENT ELC FUNDED

7/1/17-6/30/18

NOVA SOUTHEASTERN UNIVERSITY (NSU)

$919,316 ROAD TO CHILD OUTCOMES SUBRECIPIENT ELC FUNDED

7/1/17-6/30/18

BROWARD COUNTY PUBLIC SCHOOLS

$843,157 ROAD TO CHILD OUTCOMES SUBRECIPIENT ELC FUNDED

7/1/17-6/30/18

BROWARD REGIONAL HEALTH PLANNING COUNCIL

$20,824,470 Eligibility and Enrollment and Fiscal Administration for School Readiness, Child Care Executive

Partnership, Voluntary Prekindergarten, and

Financially Assisted Child Care Programs

SUBRECIPIENT ELC FUNDED

7/1/17-9/30/17

BLUEJEAN SOFTWARE, INC. $25,000 PROVIDER PORTAL – PROVIDER CONTRACTS AND ATTENDANCE

ELC FUNDED 7/1/17-9/30/18

BLUEJEAN SOFTWARE, INC. $20,000 PORTAL ENHANCEMENTS – ELIGIBILITY AND REFERRALS

ELC FUNDED 10/1/17-9/30/18

BUSINESS AND LEADERSHIP INSTITUTE FOR EARLY LEARNING

(BLI)

$50,000 BUSINESS SKILLS FOR CHILD CARE PROVIDERS

ELC FUNDED 11/13/17- 6/30/18

FAMILY CENTRAL, INC. (FCI) $15,000 ISSUANCE OF CONTINUING EDUCATION UNITS (CEUs)

ELC FUNDED AGREEMENT PENDING

JACK AND JILL CHILDREN”S CENTER

$750 MONTH OUTPOSTED STAFF ELC FUNDED 9/1/17-12/31/17

KIDS IN DISTRESS $500 MONTH OUTPOSTED STAFF ELC FUNDED AGREEMENT PENDING

LAKESIDE PLAZA $11,345.91 MONTH RENT (BUILDING SPACE) ELC FUNDED 5/1/15-10/31/20 LITERACY CONNECTION $10,000 EARLY LITERACY SERVICES ELC FUNDED 9/18/17-6/30/18

PC DEPOT $15,000 TRANSITION SUPPORT SERVICES

ELC FUNDED 9/29/17, until funds are depleted, not to

exceed 3 months

PERFORMANCE FUNDING

PROJECT (PFP) CONSULTANTS

TBD ACTIVITIES TO ACHIEVE

BENCHMARKS

ELC FUNDED (WITH PFP FUNDS)

AWAITING PFP AWARD

Q-Q RESEARCH $22,715 RTCO EVALUATION ELC FUNDED 8/1517-11/30/17

TEACHING STRATEGIES GOLD (TSG Gold)

$55,396.45 CHILD ASSESSMENTS ELC FUNDED 6/1/17-5/31/18

SB AND COMPANY $31,000 EXTERNAL AUDIT ELC FUNDED AUDIT OF FINANCIAL

STATEMENTS AS OF 6/30/17

CAREERSOURCE BROWARD $0 SUMMER YOUTH EMPLOYMENT SERVICES

N/A 7/12/17-9/30/19

CAREERSOURCE BROWARD $0 DISPLACED YOUTH EMPLOYMENT SERVICES

N/A 8/3/17-6/30/20

CAREERSOURCE BROWARD $0 DISPLACED ADULT EMPLOYMENT SERVICES

N/A 8/3/17-6/30/20

BROWARD COUNTY MOU $0 HOMELESS SERVICES N/A AGREEMENT PENDING

BROWARD SHERIFF’S OFFICE MOU

$0 OUTPOSTED STAFF N/A REVISED AGREEMENT

PENDING

CAREERSOURCE BROWARD MOU

$0 OUTPOSTED STAFF N/A REVISED AGREEMENT

PENDING

CHILDNET MOU $0 OUTPOSTED STAFF N/A REVISED AGREEMENT

PENDING

EARLY LEARNING COALITION OF MIAMI-DADE and MONROE

COUNTIES

$0 SHARED SERVICES PORTAL AGREEMENT

N/A 10/1/17-6/30/18

EARLY LEARNING COALITION OF LAKE COUNTY

$0 SHARED SERVICES PORTAL AGREEMENT

N/A 10/1/17-6/30/18

SCHOOL BOARD OF BROWARD COUNTY MOU

$0 DATA SHARING AGREEMENT N/A AGREEMENT PENDING

Early Learning Coalition of Broward County Attendance Chart

FY 2017-2018

Member Term Started Term Exp Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June1 Ashley Davis* 10/31/19 X ABS ABS

Angela Iudica 9.7.17 None ABS X X2 Barrington Russell 10.31.2009 11/30/17 X ABS LM3 Cindy Arenberg Seltzer None X X X4 Deborah Meidinger Hosey None ABS X X5 Dolly Rump 9.30.15 9.30.19 X ABS ABS6 Dr. Avis Proctor None X ABS ABS7 Ellie Schrot* 6.2014 6/30/18 X X ABS9 Jeffrey Dwyer* 6.2014 6/30/18 X X ABS

10 Jodi Miller 12.9.16 12/31/20 X X X11 Kenickay Prendergast* 10.15.2015 10/31/19 X ABS ABS12 Khalil Zeinieh 5.12.17 4/30/21 X X X13 Monica King 5.12.17 4/30/21 X X X14 Silvia Beebe/ effective 10/2016 None ABS X ABS15 Laurie Rich Levinson None X ABS X16 Laurie Sallarulo 4/30/17 X X X17 Mason Jackson None X X X18 Michael Asseff 4/30/16 X X X19 Nicholas Kaniaris* 5/31/19 X X ABS20 Renee Podolsky None X ABS X21 Richard Campillo 5.12.17 4/30/2021 X X ABS22 Schmeka Lyons* 10/31/19 X X ABS23 Twan Russell None ABS ABS

X Present at meeting ABS - Absent from Meeting FM First Meeting LM Last MeetingShaded areas - no meeting scheduledOperational\Board\Board Membership\Board Attendance Chart 2017-2018

SECTION 5 - Glossary of Terms Subject Acronym Definition

Ages and Stages Questionnaire® ASQ

A developmental and social-emotional screening for children from one month to 5 ½ years. Highly reliable and valid, ASQ looks at strengths and trouble spots, educates parents about developmental milestones, and incorporates parents’ expert knowledge about their children.

Association of Early Learning Coalitions AELC

The Association of Early Learning Coalitions (AELC) is an organization comprised of thirty one (31)Early Learning Coalitions throughout the State of Florida. The AELC supports the role of the EarlyLearning Coalitions to develop and administer a comprehensive school readiness program andvoluntary pre-kindergarten program that prepares preschool children to succeed in school and in life.Each Early Learning Coalition’s service area is as unique as the population it serves, with someCoalitions serving a single county while others are serving two to seven counties.

An eligibility category that aligns with Chapter 411, Florida Statutes, which describes the different groups ordefined categories of children served; a category of direct service costs. The following defines the variousbilling groups:BG1 – At Risk Populations: School readiness services for a child in a family that is: referred for investigationby the Broward Sheriff’s Office (BSO); under the supervision of ChildNet (in home, foster care or relative/non-relative placement); in the custody of a parent who is homeless, as verified in law; in the custody of a parentwho is the victim of domestic violence, residing in a certified DCF shelter or; actively participating in adiversion program as required by law.BG3 – Temporary Assistance for Needy Families (TANF), also referred to as Temporary Cash Assistance(TCA)Families who are receiving TCA, and subject to the federal work requirements.BG3R – Relative CaregiverChild who is in receipt of the Relative Caregiver (RCG) payment, who is adjudicated by a Florida court andplaced in the home of a relative through ChildNet.BG5 – Transitional Child Care (TCC)Family that is transitioning from the receipt of TCA (from a workforce program) into employment, as definedby law. BG8 – Income EligibleFamily that is economically disadvantaged. Parent must meet income and work requirements, which includeemployment, educational activities or disability. CCEP – Child Care Executive Partnership

This program provides a dollar for dollar match from employers, local government and other contributions tooffer subsidies to economically disadvantaged families. Income and work requirements apply.

CSC – Children’s Services CouncilEligibility mirrors the Income Eligible (BG8) criteria. Other conditions may be set by CSC, on an as needed(case by case) basis.

Center-Based Child Care Provider

A provider licensed or authorized as license-exempt to provide care and education of children in a nonresidential setting for fewer than 24-hours a day per child.

Child Care Development Fund CCDF

The federal Child Care and Development Fund (CCDF) is an aggregate of several funding sources that is distributed in block grants by the federal government to the states and territories. The majority of the funds are to be used to provide child care services to families who meet certain income and need criteria. A portion of the funding (at least 4 percent of the block grant amount) is to be used for activities to improve the quality of child care. Another portion (not to exceed 5 percent of the block grant amount) is to be used to pay for costs of administering the CCDF. The purpose of the CCDF is to increase the availability, affordability, and quality of child care services.

Child Care Development Plan Every two years, states and territories receiving CCDF funds must prepare and submit to the federal government a plan detailing how these funds will be allocated and expended.

Child Care Executive Partnership Program CCEPP

The purpose of the Child Care Executive Partnership Program is to utilize state and federal funds as incentives for matching local funds derived from local governments, employers, charitable foundations, and other sources so that Florida communities may create local flexible partnerships with employers. The Child Care Executive Partnership Program funds shall be used at the discretion of local communities to meet the needs of working parents. A child care purchasing pool shall be developed with the state, federal, and local funds to provide subsidies to low-income working parents whose family income does not exceed the allowable income for any federally subsidized child care program with a dollar-for-dollar match from employers, local government, and other matching contributions. The funds used from the child care purchasing pool must be used to supplement or extend the use of existing public or private funds.

Billing Group BG

Child Care Licensing

The child care licensing program is a component of the services provided by Department of Children and Families. The program is accountable for the statewide licensure of Florida's child care facilities, specialized child care facilities for the care of mildly ill children, large family child care homes and licensure or registration of family day care homes. The purpose of the program is to ensure a healthy and safe environment for the children in child care settings and to improve the quality of their care through regulation and consultation. The department ensures that licensing requirements are met through on-going inspections of child care facilities and homes, thus preventing the continued operation of substandard child care programs

Child Care Resource and Referral Program CCR&R

The Child Care Resource and Referral Network is dedicated to helping families find answers to their questions regarding how to identify quality child care and early education programs. The CCR&R program also conducts a search for providers that meet the specific needs of the family; the CCR&R program also provides information and community resources that may benefit the entire family.

Children’s Services Council CSC

A Children’s Services Council is a local government body that oversees funding for programs and services that improve the lives of children and their families. Chapter 125 of Florida Statutes governs the creation and operation of a Children’s Services Council, commonly referred to as a CSC. Florida is the only state in the nation that empowers communities to create a local government with the sole purpose of investing in the well-being of families.

Child Development Associate CDAA nationally recognized early childhood professional credential awarded to individuals who successfully complete the nationally established requirements of the CDA program to work with young children.

Classroom Assessment Scoring System™ CLASS The Classroom Assessment Scoring System™ (CLASS™) is an observational tool that provides a

common lens and language focused on classroom interactions that boost student learning.

Continuing Education Units CEUsA measure used to track continuing education; in general, a CEU is defined as 10 clock hours of participation in a recognized continuing education program with qualified instruction and sponsorship through an accrediting CEU body.

Enhanced Field System EFS The data system currently in use for early learning programs.

The Early Childhood Environment Rating Scales are designed to assess process quality in an early childhood or school age care group. Process quality consists of the various interactions that go on in a classroom between staff and children, staff, parents, and other adults, among the children themselves, and the interactions children have with the many materials and activities in the environment, as well as those features, such as space, schedule and materials that support these interactions. Process quality is assessed primarily through observation and has been found to be more predictive of child outcomes than structural indicators such as staff to child ratio, group size, cost of care, and even type of care, for example child care center or family child care home (Whitebook, Howes & Phillips, 1995).

There are four environment rating scales, each designed for a different segment of the early childhood field:(ECERS-R) The Early Childhood Environment Rating Scale-Revised(ITERS-R) The Infant/Toddler Environment Rating Scale-Revised(FCCERS-R) The Family Child Care Environment Rating Scale-Revised(SACERS) The School-Age Care Environment Rating Scale

Faith Based Child Care

A child care facility which is an integral part of church or parochial schools conducting regularly scheduled classes, courses of study, or educational programs accredited by, or by a member of, an organization which publishes and requires compliance with its standards for health, safety, and sanitation. Such facilities shall meet minimum requirements of the applicable local governing body as to health, sanitation, and safety and shall meet the screening requirements pursuant to ss. 402.305 and 402.3055. Failure by a facility to comply with such screening requirements shall result in the loss of the facility's exemption from licensure.

Federal Poverty Guidelines FPL

The set minimum amount of gross income that a family needs for food, clothing, transportation, shelter and other necessities. In the United States, this level is determined by the Department of Health and Human Services. FPL varies according to family size. The number is adjusted for inflation and reported annually in the form of poverty guidelines. Public assistance programs, such as Medicaid in the U.S., define eligibility income limits as some percentage of FPL. The poverty guidelines are typically issued every February and correspond to the year in which they are issued.

Florida Child Care Professional Credential FCCPC

Florida Child Care Professional Credential (FCCPC)," pursuant to Section 402.305(3)(b), F.S., is a department approved training program that consists of a minimum of 120 hours of early childhood instruction, 480 contact hours with children ages birth through eight (8) and at least two (2) methods of formal assessment that offers two (2) areas of certification; "Birth Through Five (formerly the department approved CDA Equivalency training programs)" and "School-Age (formerly the Florida School-Age Certification)."

Environment Rating Scales ERS

http://ers.fpg.unc.edu/node/82




Florida Kindergarten Readiness Screener FLKRS

The Florida Kindergarten Readiness Screener (FLKRS) is administered to assess the readiness of each child for kindergarten. The FLKRS includes a subset of the Early Childhood Observation System™ (ECHOS™) and the first two measures of the Dynamic Indicators of Basic Early Literacy Skills™ (DIBELS™) for kindergarten (Letter Naming Fluency and Initial Sound Fluency) to gather information on a child’s development in emergent literacy.

Florida Administrative Code FAC The Florida Administrative Code is the official compilation of the administrative rules and regulations of state agencies.

Florida Child Care Professional Credential FCCPC

Florida Child Care Professional Credential (FCCPC)," pursuant to Section 402.305(3)(b), F.S., is a DCF approved training program that consists of a minimum of 120 hours of early childhood instruction, 480 contact hours with children ages birth through eight (8) and at least two (2) methods of formal assessment that offers two (2) areas of certification; "Birth Through Five (formerly the department approved CDA Equivalency training programs)" and "School-Age (formerly the Florida School-Age Certification)."

Florida Department of Children and Families DCF

A state agency of Florida. The Department provides social services to children, adults, refugees, domestic violence victims, human trafficking victims, the homeless community, child care providers, disabled people, and the elderly.

Florida Department of Economic Opportunity DEO A state agency of Florida. The Department promotes economic opportunities for Floridians through

workforce, community, and economic development strategies.Florida Department of Education DOE

A state agency of Florida. The Department governs public education and manages funding and testing for local educational agencies (school boards).

Florida Department of Health DOHA cabinet level agency of the state government, headed by a state surgeon general who reports to the governor. The Department is responsible for protecting the public health and safety of the residents and visitors of the state of Florida.

Florida Office of Early Learning OEL

The Office of Early Learning is the lead agency for the administration of state and federal child care funds and partners with 31 Early Learning Coalitions, the Redlands Christian Migrant Association, and others to deliver a comprehensive early learning system of services statewide.

Florida Sunshine Law

The "Sunshine Amendment," adopted by Florida voters through a constitutional initiative in 1976 as Article II, Section 8, Florida Constitution, contains standards of ethical conduct and disclosures applicable to public officers and employees; it also requires the Legislature to adopt the code of ethics (see Code of Ethics definition above).

In 1996, the Florida Legislature established the Gold Seal Quality Care program to acknowledge child care facilities and family day care homes that are accredited by nationally recognized agencies and whose standards reflect quality in the level of care and supervision provided to children. In addition, the Legislature established provisions for Gold Seal providers participating in the subsidized child care program, a.k.a. school readiness and early Learning, to receive a higher reimbursement per child, than providers not receiving a Gold Seal designation.

In 1999, the Legislature revised the program to provide tax incentives through the Department of Revenue or county tax appraiser for participating in the Gold Seal Quality Care Program. Since then, the Legislature has revised the maximum amount of the reimbursement. Currently, the rate differential cannot exceed 20% above the reimbursement rate established by the local early learning coalition, a.k.a. the local school readiness coalition.

Subject Acronym Definition

Home Instruction for Parents of Preschool Youngsters HIPPY

Home Instruction for Parents of Preschool Youngsters (HIPPY) is an evidenced-based program that works with families in the home to support parents in their critical role as their child's first and most important teacher.

Inclusion The principle of enabling all children, regardless of their diverse abilities, to actively participate in natural environments in their communities, including early care and education settings.

Inclusion/Warm Services

These services educate and assist childcare providers with any special needs concerns regarding the children they are serving, particularly children with disabilities and other special health care needs. These services also provide training and consultation on issues such as managing challenging behaviors, understanding the American with Disabilities Act, screening and assessment of children with special needs, and adapting home and school environments.

Individual Education Plan IEP The plan for individualizing the education of a child over age three with a disability that includes measureable goals and documentation of the child’s progress.

Individual Family Service Plan IFSP A plan for special services for young children (under three) with disabilities and their families that

includes individualized supports and services that will enhance the child’s development.

Infant and Toddler Program The provision of activities to foster brain development in infants and toddlers.

Informal Child Care Any legal but non-regulated child care, subject to health and safety requirements, that is provided by a relative or non-relative in the child’s home or other location.

Gold Seal

http://en.wikipedia.org/wiki/School_board

http://en.wikipedia.org/wiki/School_board

Licensed Family Child Care Home FCCH

An individual that provides child care for fewer than 24 hours a day per child, as sole caregiver, in a private residence other than the child’s home and meets the state and/or local family child care licensing requirements.

Licensed Large Family Child Care Provider

Two or more people that provide child care for fewer than 24 hours a day per child in a private residence other than the child’s home and meet the state and/or local licensing requirements for large family child care homes.

MatchRefers to a statutorily specified percentage of program or project costs that must be contributed by an entity in order to be eligible for State or Federal funding; the value of third-party in-kind contributions and that portion of project or program costs not borne by the State or Federal government

Market Rate The price that a child care provider charges for daily, weekly, or monthly child care services.

Office of Child Care OCC

The Office of Child Care (OCC) supports low-income working families by providing access to affordable, high-quality early care and afterschool programs. OCC administers the Child Care and Development Fund (CCDF) and works with state, territory and tribal governments to provide support for children and their families juggling work schedules and struggling to find child care programs that will fit their needs and that will prepare children to succeed in school. The Office of Child Care was established in September 2010 and replaces the former Child Care Bureau. The Office of Child Care partners with states, territories, and tribes to administer the Child Care and Development Fund (CCDF) program.

Other Cost Accumulator OCA OCA is a cost accounting system to maintain the collection of costs in an organized and systematic manner.

Professional Development Initiative PD

A continuum of learning and support activities designed to prepare individuals for work with and on behalf of young children and their families, as well as ongoing experiences to enhance this work, leading to improvements in knowledge, skills, practices, and dispositions.

Quality Initiatives QI Activities that enhance early learning environments and experiences.Quality Rating and Improvement Systems QRIS A systematic approach to assessing, supporting, improving, and communicating the level of quality in

an early care and education setting.

Registered Family Child Care Provider

An individual that provides child care for fewer than 24 hours a day per child, as sole caregiver, in a private residence other than the child’s home and meets the state and/or local registered family child care requirements.

School-Age Child Care Provider

A provider licensed or authorized as license-exempt to provide care and education of children who are at least 5 years of age by Sept 1 of the beginning of the school year and who attends kindergarten through grade 5.

School Readiness ProgramThe School Readiness Act, Chapter 411.01 of the Florida Statutes, School readiness programs are to be full-day, year-round to the maximum extent possible, to enable parents to work and become financially self-sufficient.

Teacher Education and Compensation Helps T.E.A.C.H.

A scholarship program, which provides educational scholarships and financial incentives to caregivers and administrators of early childhood programs, family day care homes, and large family child care homes.

Temporary Assistance for Needy Families

Temporary Assistance for Needy Families (TANF) is one of the federal assistance programs. It began on July 1, 1997, and succeeded the Aid to Families with Dependent Children (AFDC) program, providing cash assistance to indigent American families with dependent children. This cash benefit is often referred to simply as "welfare." TANF was created by the Personal Responsibility and Work Opportunity Act instituted in 1996. The Act provides temporary financial assistance while aiming to get people off of that assistance, primarily through employment. The reform granted states wide discretion of how to distribute TANF entitlements.

Utilization ReportThis is a management tool that is system which provides year to date expenditures of dollars by category. This data allows for funding projections, based on actual, projected and historical data, to determine if spending is on target or if adjustments may be needed.

Voluntary Prekindergarten Program VPK

A constitutional amendment passed by Florida’s voters in Nov. 2002, required a voluntary prekindergarten program for all four-year-old children. VPK is a program designed to prepare four-year-olds for kindergarten and build the foundation for their educational success. The program allows a parent to enroll his or her eligible child (four years old by September 1 and residing in Florida) in a free VPK program. The program is voluntary for children and providers.

Wait List

Referred to the “single point of entry” which means an integrated information system that allows a parent to enroll his or her child in the school readiness program at various locations throughout a county, that may allow a parent to enroll his or her child by telephone or through an Internet website, and that uses a unified waiting list to track eligible children waiting for enrollment in the school readiness program.

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