EARLY CARE AND EDUCATION PARTNERS’ MEETING · Provider Profiles and Rates Providers Profiles...
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EARLY CARE AND EDUCATION PARTNERS’ MEETING July 2020
Transcript of EARLY CARE AND EDUCATION PARTNERS’ MEETING · Provider Profiles and Rates Providers Profiles...
EARLY CARE AND EDUCATION PARTNERS’
MEETINGJuly 2020
Agenda
Welcome Communications Professional Development Institute Research and Evaluation Contracts Eligibility Quality Initiatives VPK Updates Provider Payments Questions
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The Early Learning Coalition has created a Covid-19 Resource Page on our website.https://www.elcmdm.org/newsroom/covid-19-updates
To access FAQs from the Early Learning Partner meetings please visit https://www.elcmdm.org/providers/providers-cornerClick on “MEETINGS” tab.
http://trainings.elcmdm.org
Adelina GrossDeputy Director Professional Development Institute
Professional Development Institute
The Professional Development Institute its here for You!
PDI Trainings are Aligned with…
Florida Early Learning and Developmental Standards
CLASS Tools Domains and Dimensions
Free Training, Events and Resources
The Children First Conferenceis the Early Learning Coalition of Miami Dade/Monroe’ssignature professional development event. The conference hosts attendees from the early education community and beyond, representing educators,interventionist, policy makers, child welfare agenciesand caregivers.
Dr. Calvin Moore, Jr.Chief Executive Officer, Council for Professional Recognition
Saturday September 12, 2020
Dr. Calvin Moore, Jr., an accomplished and experienced early childhood education leader, was appointed interim CEO of the Council for Professional Recognition in May 2020; he's the first CEO of the Council to also hold its early education credential, the Child Development Associate® (CDA).
Keynote Speaker
Renewal Florida Child Care Professional Credential English and Spanish
National CDA® Credential for Family Child Care (Ages Birth- 5) Spanish
Coronavirus Resources
The COVID-19 Courses are available 24/7 for all registered participants.
Over 9 Hours of Online Training to Respond to and Recover from COVID-19 Coronavirus
Blended CPR Courses
Over 9 Hours of Online Training to Respond to and Recover from COVID-19 Coronavirus
Teachstone
YOUR ONLINE CLASS® PLATFORM
To Request:
Name of Program DCF Program License or License
Exemption Number Name of instructor Email Address of instructor
Email us: [email protected]
PDI Contact InformationVisit our website: trainings.elcmdm.org
Email us: [email protected]
Call us: 305 646-7220 ext.2350 or 2511
RESEARCH AND EVALUATIONWARM LINE, DEVELOPMENTAL SCREENINGS, INCLUSION AND CHILD ASSESSMENT
Anabel Espinosa, Ph.D, Director
Table of Contents
Developmental Screening: Ages and Stages Questionnaire, Third Edition (ASQ-3)
VPK- Specialized Instructional Services (VPK-SIS) Warm Line Best Practices in Inclusive Early Childhood
Education (BPIECE)
Developmental Screenings (ASQ-3)
Developmental Screening Requirement Reinstated Effective July 1, 2020 We provide continued support providers, children
and their families. Administration of Ages and Stages Questionnaire,
3rd Edition (ASQ-3) is required. If your program is open If the child is present
Screening Guide FY 2020-2021
Your center/home is open and caring for children
The child(ren) is present/attending
Your center/home is closed
The child(ren) is absent/not attending Document child’s
absence Record COVID related
abscesses as “D” (Disaster)
When to Screen: Do not Screen:
What should you expect?
The below services resume: Email reminders for
upcoming screenings Email reminders for
past due screenings
For any children whose screenings are flagged with concerns, parents and providers will receive technical assistance and support strategies via: Phone calls Face-time And/or Zoom
Reminders & Notifications Follow-Up Supports
The coalition encourages the use of formal screenings like the Ages and Stages Questionnaire, 3rd Edition (ASQ-3). Developmental screenings help connect children with early intervention supports.
What about other types of Inclusion Supports?
Person-to-person contacts suspended
Warm-Line is answering questions and sharing resources with providers and families
VPK-SIS services are still available to children and families
BPIECE Support Services are still available to providers
Weekly Webinars are now available to support parents/caregivers mental health (https://www.youtube.com/user/elcmdm)
Monthly Professional are now available Development to support Inclusion ([email protected])
COVID-19 Precautions Continued Supports Remain
Warm Line
VPK-SIS
VPK SIS :VPK Specialized Instructional Services Providers (SIS)Florida Statute 1002.66 Telehealth /Therapy Options for Miami-Dade/Monroe Parent’s choice – VPK or VPK SIS Child must have an individual educational plan (IEP) Age-eligible for VPK (4 years old by September 1) is
eligible for specialized instructional services (SIS)
Inclusion Supports and Best Practices in Inclusive Childhood Education (BPIECE)
Inclusion Support with the BPIECE
B est
P ractices in
I nclusive
E arly
C hildhood
E ducation
What is the BPIECE?
Adapted from school-age BPIE (Best Practices in Inclusive Education)
Self-Assessment Tool for Practitioners Bridge between research and inclusion practices in
early care and education settings Builds on foundation of high quality early childhood
education On going self reflection Self identify areas of strength Self identify areas of priority regarding inclusion
What components of practice are assessed?
Domains
Environment Family Collaboration Interaction Instruction Screening and
Assessment Transition
BPIECE
Questions/Concerns Warm-Line:
Jeanette Lejeune, Warm-Line Specialist (Miami-Dade) [email protected] 786-433-3095
Desiree Aguilera, Quality and Inclusion Specialist (Monroe) [email protected] (786)417-4021
Research, Screening & Assessment- Miami-Dade/Monroe Anabel Espinosa, Ph.D, Director
[email protected] 786-385-35555
VPK SIS – Miami-Dade/Monroe Maria “Lucy” Schrack, M.Ed., Inclusion Manager
[email protected] 305-807-3609
Developmental Screenings (ASQ-3) – Miami-Dade/Monroe Aileen Suazo, Research Coordinator
[email protected], ext. 2276
[email protected]@elcmdm.org
CONTRACTS
Provider Profiles and Rates
Providers Profiles 20-21 were completed Provider Private Rates must include a rate for ALL ages and services. This is required to ensure payment is made to the provider in the event
that: A child has a birthday during the program year A child is redetermined and their approved care changes
Failure to include rates for all ages and services may result in non-payment to the provider.
Provider Portal Step by Step Agreement Document Uploads
The Documents tab allows the Provider to upload documents for the Early Learning Coalition of Miami-Dade/Monroe to review.
Based on the provider answers in the provider profile, the Documents tab will display types of documents that must be uploaded to support a contract to Provide School Readiness or VPK services.
Documents uploaded to this tab will also populate in the Document Library and will be utilized to verify information entered during the contracting process.
Expired Documents
Uploading to OEL portal new or renewed documents to the provider profile is now mandatory prior to expiration Examples: DCF License, Liability Insurance, Worker’s
Compensation, Accreditation, Gold Seal, Private Pay Rates, Sunbiz, or W-9.
Contract Managers will no longer accept documents via email. Failure to submit the requested documents may result in
termination of your VPK and/or School Readiness contract. Call 305-359-5550 for assistance in uploading documents
Contract Extensions
Due to COVD OEL decided Extensions of 2019-2020 School Readiness Provider Contracts Effective 6/30/2020 SR contracts were Extended to allows us time to conduct SRPA and to
certify your SR20-21 Some of you already have the SRPA and therefore your SR20-21, the
rest will be contacted by SRPA team and once it’s completed we will move them to the SR20-21 system.
VPK 20-21 was not affected.
Curriculum Expiration
Wave 2 Waivers – Approved School Readiness Providers have until September 30, 2020 to implement
an approved curriculum. Providers are required to update their curriculum selection now. The approved list, effective July 1, 2020, is available here. Curriculum Tab in Provider Profile shows expiration dates.
DCF – Health & Safety
DCF is not monitoring standards for Providers that are temporarily closed due to COVID.
DCF Health & Safety requirements have not been waived
Current Providers If a provider is not operating or temporarily closed due to COVID:
DCF collects paperwork for renewal and issues a provisional license Once provider opens, they will be inspected and issued a regular license
ELCMDM will continue to contract with Providers with a provisional license
New Providers For new onboarding providers that need the precontractual inspection
Provider may ask DCF license counselor to do inspection if Provider is willing to open for inspection
ELCMDM will contract with Providers once they have an approved renewal inspection where all standards were monitored.
Pre-Screenings/Change of Ownerships
Providers interested in offering VPK and/or SR services, please contact our Pre-Screenings department at [email protected]
Per the School Readiness contract section XI. Notification 78 (c) Providing notice to the coalition of permanent business closings or changes in business location or ownership must be reported at least (30) calendar days prior to changes.
Provider must notified both DCF and ELC regarding changes.
DCF ContactMr. Jeffrey R. Hurst
[email protected] 561-302-1501
Contact Information
Region 1
Facility name: #, A – BRIGHT MFacility name: BRIGHT N – EARLY E
Jessica Parra, [email protected] Jennelle James, [email protected]
Region 2Facility name: EARLY F – HARQFacility name: HARR – KIDS R
Vernise Casimir, [email protected] Bronigan, [email protected]
Region 3Facility name: KIDS – LISSFacility name: LIST – MIC
Ayleen Gonzalez, [email protected] Allen-Tucker, [email protected]
Region 4Facility name: MID – PARAFacility name: PARB – SOM
Johnetta Nuby, [email protected] Bravo, [email protected]
Region 5Facility name: SON – THE LEARNING E Facility name: THE LEARNING F – Z
Sheyla Perez, [email protected] Sanders, [email protected]
Region 6Facility name: YMCA, YWCAFacility name: MDCPS
Ayleen Gonzalez, [email protected] Aguilar, [email protected]
Contracts Department Technical Assistance: 305-359-5550
SCHOOL READINESS ELIGIBILITY UPDATE
Enrollment is Open for School Readiness
Early Learning Coalition of Miami-Dade/Monroe is currently enrolling children from the School Readiness Wait List.
Families who meet the income guidelines are eligible to receive assistance to pay for child care for children ages birth to 12.
Parent will need to register to the OEL Family Portal and begin pre-qualification application and upload their supporting documentation.Visit Family Portal link http://bit.ly/ELCFreeChildCare or ELC website
Service Center Updates – Eligibility Offices
Out of an abundance of caution and to protect the safety and welfare of those who serve from the spread of Covid-19, we have suspended person-to-person interviews at all of our office locations. While our locations are closed to the public, ongoing operations to service children and families will continue.
Parents and caregivers who would normally access child care services through one of our service centers will receive assistance via phone, email, text and other online methods. Appointments will be scheduled via phone interviews with an eligibility specialist.
Service Center Updates – Eligibility Offices Kiosks at our sites will not be available. Parents
without access to a printer, scanner or computer can contact ELC Monday-Friday 8am-5pm for additional assistance. Blank applications will be printed and available for families that may not have the accessibility, will be provided daily in front of each service center.
Satellite office locations are closed. However scheduled appointments will be conducted via phone.
Please reference Provider News Alert sent 3/20/2020 at 10:00am and 3/18/2020 10:02am from Early Learning Coalition of Miami-Dade/Monroe
School Readiness Families
Going the Extra Mile (Eligibility): Maintained service centers open with skeleton crew available for families (drop-off/pick-up process
for parents with no access to computers) Phone interviews with families Extra attempts to contact families Launched referral portal for families to upload supporting documents Made accommodations for partnering and at-risk agencies to encourage referral Suspended all termination of SR families’ eligibility from March – Aug 15th Extended redetermination timelines (implemented in 60 day increments, 2 times) added additional
30 days from July 15th to allow parents a 45 day notice Waive required parent School Readiness copayments from March – Aug 31st regardless of income Provide flexibility for eligibility for School Readiness child care (i.e., job search) from May – Aug 15th
for initial eligibility and redetermining families Response to first responder/health worker referrals for child care scholarship within 3 days (over
2,600 children enrolled as of July 21st)
First Responders/Healthcare Workers (FRHW)Eligibility Requirements and How to Apply Child care is available to FRHW regardless of income for up to 3 months One or both parents must be employed as a FRHW The family must reside in Florida, the corresponding ELC in that county will
authorize child care services The child must be a US citizen or qualified alien Referral Application form must be completed and sent to [email protected] Once the referral application is approved, parent will create an account via Family
Portal If referral application is incomplete or missing information (employer info or parent
signatures) parent can make corrections and resubmit the form for review Eligibility will contact the parent to obtain the documentation needed and process
case within 3 business days Last day to apply for the first time is July 31, 2020
Citrus Family Care Network contracted with FL DCF
Reminder for providers to report all absences of children identified as “at risk” on a daily basis vie At Risk Child Unexcused Absence Report
Providers are encouraged to complete a Transition Checklist prior to the transfer of “at risk” child from one setting to another with copy to case manager, CPI or Prevention provider as applicable
Should you have any questions for Eligibility staff, please send inquiries to [email protected]
QUALITY INITIATIVES
Fiorella A. Christie, Vice President of Quality Initiatives
Implementation of CARES Act Funding: Phase I and Phase II
The Office of Early Learning, in cooperation with the Florida Department of Education, is directing Florida allocations from the CARES Act to contracted and non-contracted providers who need support to remain open or to re-open.
Allocations are being made in two phases.
Phase I: Emergency Child Care Relief Grants for Providers
For providers that were open as of April 30, 2020
Phase I – Priority 1Contracted Provider Eligibility
1. Was open for business providing early learning services as of April 30, 2020.
2. Has a current/active SR or VPK contract on April 30, 2020 with the least one early learning coalition.
3. Complete grant application.
Phase I – Priority 2 Non-Contracted Provider Eligibility
1. Was open for business providing early learning services as of April 30, 2020;
2. Agrees to complete a Child Care Resource and Referral (CCR&R) profile in the Florida Early Learning Provider Services Portal;
3. Has not received any Class I DCF violations within the past 12 months;
Phase I – Priority 2 Non-Contracted Provider Eligibility
4. Did not have a contract with the early learning coalition terminated for cause within the past five years;
5. Is not included on the Florida Child Care Food Program USDA Disqualified List;
6. Completes grant application, which includes submitting an IRS Form W-9 for payment.
Phase II: High-Quality Reopening Support Grants for Providers
To reopen providers that were closed April 30, 2020
Coalitions will receive additional funding to support contracted and non-contracted providers that were closed for business as of April 30, 2020 and have either reopened or are planning to reopen. If providers have not reopened by the projected date in their application, the coalition may recoup these funds.
Phase II – Priority 3Contracted Provider Eligibility
1. Was closed for business as of April 30, 2020 and has reopened providing early learning services or plans to reopen by August 1, 2020.
2. Has a current/active SR or VPK contract on April 30, 2020, with the early learning coalition.
3. Has either Gold Seal status or CLASS composite score of 3.5 or higher.
4. Completes grant application, which includes plans for expenditure of funds and reopen date.
Phase II – Priority 4Non-Contracted Provider Eligibility
1. Was closed for business as of April 30, 2020 and has reopened providing early learning services or plans to reopen by August 1, 2020.
2. Agrees to complete a Child Care Resource and Referral (CCR&R) profile in the Florida Early Learning Provider Services Portal.
3. Has not received any Class I DCF violations within the past 12 months.
Phase II – Priority 4Non-Contracted Provider Eligibility
4. Did not have a contract with the early learning coalition terminated for cause within the past five years.
5. Has either Gold Seal status or CLASS composite score of 3.5 or higher.
6. Is not included on the Florida Child Care Food Program (CCFP) USDA Disqualified List.
7. Completes grant application, which includes plans for expenditure of funds, entering a reopened date and submitting an IRS Form W-9 for payment.
VPK Updates
Zoom Technical Assistance Providers on Probation (POP) New VPK Providers
Providers on Probation Virtual Study Buddies Sessions -
[email protected] VPK Assessments
Administration of the VPK Assessment during the 2020 Summer VPK Program will not be required.
2020-21 School Year VPK Program Awaiting further guidance from the Office of Early Learning (OEL)
Questions/Concerns [email protected]
PROVIDER PAYMENTSJose I. Hernandez, Director
Attendance Processing During COVID-19 Temporary Closures & Reopening
Providers (whether open or closed) are still required to submit attendance as usual.
However, the differences remains that if your center is open, you must submit attendance with recorded absences as usual.
Recording absences due to COVID-19:
For School Readiness, absences would need to be recorded with an “A" for absenceand under the dropdown select the option of "Absence due to Disaster" and no documentation would be required.
For VPK, absences would need to be recorded with an “A” as usual. Since these absences will contribute to “hours paid,” there will be no 80/20 calculations/adjustments or deductions during the effective period.
The Coalition will continue to pay providers for COVID-19 related absences through August 31, 2020.
Reimbursement Processing During COVID-19 Temporary Closures & Reopening
We will continue to pay providers on schedule by the 20th of the month as usual.
Parents Co-Payments (parents’ fees) will continue to be automatically waived through August 31, 2020. The Coalition will continue to reimburse providers at a 100% (without any deductions for parents copays).
During the waiving period, providers are not permitted to collect these fees from parents. However, parents would still be responsible to pay for the provider’s rate differential.
Referral enrollments for the Providers’ Bonus Program for serving children of eligible First Responders and Health Care Workers will be continued for new enrollments through July 31, 2020. Thereafter, the Coalition will continue to process bonus payments to providers for the term of the referrals for up to $4,000 per month and to a maximum of $12,000 per provider site. The Office of Early Learning (OEL) will provide a 30 days-notice prior to conclusion of the program.
Reimbursement Requirements During COVID-19 Temporary Closures & Reopening
Please stay vigilant for any direct email communication from the Office of Early Learning (OEL) regarding:
a) Completion of any “Closed Provider Online Questionnaire/survey.” The Coalition may not be authorized to pay non-responsive providers.
b) Upcoming requirement for the beginning of the 2020-2021 VPK Program year.
Uploading of Parental Sign In and Out sheets and VPK Long Form to the portal remains to be a contractual and program requirement.
Therefore, as a general rule, if your center is open, it is business as usual. We will continue to work with individual providers, and provide guidance to accommodate your Social Distancing protocols, address any concerns, and recommend adequate resolution to maintain program compliance requirements.
Reimbursement Processing for School-Aged ChildrenDuring COVID-19 Temporary Closures & Reopening
Under the School Readiness Program, the Children enrollment schedule with Care Level and assigned Unit of care drives the Attendance.
For School-Aged Children, we have three different type of enrollment schedules each following the Public School District Calendars:
1- Child attends one provider for After School Care and School Breaks & Holidays.2- Child attends a provider for Breaks & Holiday Only.3- Child attends a provider for After School Care Only.
An After School Care provider has the functionality to change the Unit of Care from Part Time (PT) to Full Time (FT) before submitting attendance. However, according to FDOE, distance learning by the public school districts is considerate as an “instructional day” (http://fldoe.org/em-response/distance-learning.stml).
The 2020-2021 School Year for Miami-Dade begins on Monday, August 24, 2020, and for Monroe on Thursday, August 13, 2020.
Therefore, the Breaks & Holiday Full Time schedule for the summer will end on Friday, August 21, 2020 for Miami-Dade and for Monroe on Wednesday, August 12, 2020.
If you should have any question or concerns, please give us a call.
My direct extension is 2257 and my email is [email protected]
