Eagle Scout Service Project Training for the Project

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Training for the Project Coach

Who Should Take this Training?

• Scoutmasters

• Assistant Scoutmasters

• Committee Chairmen• Committee Chairmen

• Advancement Chairmen

• Eagle Project Coaches

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Objectives

As the result of this training, course participants will:

� Understand the requirements for an Eagle Scout Service Project

� Understand the role of the Eagle Project Coach� Understand the role of the Eagle Project Coach

� Complete a simple Project Proposal

� Be able to guide and Eagle candidate through the Eagle Scout Service Project – Proposal, Final Plan, Execution and Final Write-up

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� Knowledgeable and experienced with project approvals

� Advise on project planning and development

� Project plan evaluation

Role of the Eagle Scout Service Project Coach

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The Eagle Project Coach

Questions for the Eagle Project Coach to ask:

• Is the plan clearly defined and understandable? What has been missed that might cause the project to fall short of the goal?

• Are permits or special approvals needed?• Are permits or special approvals needed?

• Have all proper safety procedures been taken into account?

• Are there alternate steps that need to be considered for the successful completion of the project?

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Qualification of Eagle Scout Service Project Coaches

� Must be trained by the District Advancement Committee

� District maintains list of trained Coaches

Qualification of Eagle Scout Service Project Coaches

� Must be a registered member of BSA

� Must have Youth Protection Training

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Project Purpose

• To fulfill the “help other people at all times” portion of the Scout Oath.

• To demonstrate or hone, or to learn and develop, leadership skills.

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Emphasis on Leadership

• The project is a lesson in project management and taking responsibility for a significant accomplishment

• The project itself is not nearly as important as the leadership shown in the development and execution of the project

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Eagle Scout Requirement 5

While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project must benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Scout council or district before you start. You must use the Eagle Scout Service Project Workbook, No. 512-927, in meeting this requirement.

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“While a Life Scout …”

Work begins after the Life Board of Review

Discuss at Life Board of Review

Does not need to be the last requirement

Enthusiastic Scouts can “think” about projects before Life

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“Plan, Develop …”

Planning and development require:

� Forethought

� Effort

� Time

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“Give Leadership to Others …”

“Others” – at least two other people

Number of helpers depends on the project

More is not always better

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“Helpful to Any Religious Institution, Any School, or Your Community”

� Religious Institution

� School

� Community

City, County, Town

Neighborhood AssociationNeighborhood Association

Watch Group

Homeowners

� Need not be “non-profit”

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“Benefit an Organization Other Than Boy Scouting”

“To help other people at all times”

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Project Selection

• Must include Planning, Development and Leadership

• No Minimum Hours

• Routine labor not appropriate

• Not commercial nature

• Not a fundraiser

• One Project – One Eagle Candidate

• Cannot benefit: BSA, Councils, Districts, Units or

Scout properties

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Preparing the Project Proposal

Proposal should show that:

1. The project provides sufficient opportunity to meet the Eagle Scout service project requirement.

2. The project appears to be feasible and is realistic to complete.

3. The project will address safety issues and shows an understanding of what must be done to guard against injury, and what will be done if someone does get hurt.and what will be done if someone does get hurt.

4. Action steps for further detailed planning are included. It must make a list of the key steps to make sure the plan has enough details to be carried out successfully.

5. The Eagle candidate is on the right track with a reasonable chance for a positive experience.

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Changes from the Former Process

• The proposal needs to be detailed enough to demonstrate to anyone reviewing the proposal that the 5 criteria can be met.

• Detailed planning (and the raising of funds) • Detailed planning (and the raising of funds) comes after the proposal concept is approved

• The detailed project plan is no longer required to be approved.

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Project Proposal

Briefly describe the project. Attach sketches or “before” photographs if these will help others visualize it.

This project will build and deliver six picnic tables for the ABC church youth activities yard. The old tables will be removed and disposed of at the local transfer station.

Tell how your project will be helpful to the beneficiary. Why is it needed?

The youth activities yard at ABC church is used by various youth and adults groups. The existing

Project Description and Benefit

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The youth activities yard at ABC church is used by various youth and adults groups. The existing tables are falling apart and need to be replaced.

When do you plan to begin work on the project?

May 20XX.

How long do you think it will take to complete?

Three Saturday work days.

Project Proposal

Approximately how many people will be needed to help on your project?

Three adults and 9 youths.

Giving Leadership

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Where will you recruit them (unit members, friends, neighbors, family, others)? Explain:

I will recruit helpers from my troop and from the ABC church youth group.

What do you think will be most difficult about leading them?

Keeping the youth helpers focused on the task and following project instructions.

Project Proposal

What types of materials, if any, will you need? You do not yet need a detailed list of exact quantities, but you must

show you have a reasonable idea of what is required.

Pressure treated lumber (2x6) and (2x4), galvanized nuts and bolts, galvanized wood screws.

Materials (Materials are things that become part of the finished project, such as lumber, nails, and paint.)

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Project Proposal

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What kinds of supplies, if any, will you need? You do not yet need a detailed list or exact quantities, but you must

show you have a reasonable idea of what is required.

Stain, sandpaper, disposable brushes, garbage bags.

Supplies (Supplies are things you use up, such as masking tape, tarps, and garbage bags.)

Project Proposal

Tools

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What kinds of tools, if any, will you need?

Circular saw, power screw driver, hand tools (screw drivers, wrenches, hammers), extension cords

Project Proposal

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Will you need to secure permissions or permits (for example, building permits)? Who will obtain them?

How much will they cost? How long will it take to secure them?

The ABC church facilities committee has given permission for this project. The ABC Church facilities committee has written the attached letter addressing this support. A presentation of the final plan will be make to the committee. No building permits will be required. No digging will be done so underground utilities do not need to be surveyed.

Permits and Permissions (Note that property owners normally secure permits.)

Project Proposal

Preliminary Cost Estimate(You do not need exact costs. Reviewers will just want to see if you can reasonably expect to raise enough money to cover an initial estimate

of expenses.)

(Enter your estimated expenses) Fundraising Explain where you will get the money for total costs indicated below, left.

Items Cost The ABC Church Facilities Committee has indicated that they will

be able to fund $250.00 of the cost. I plan on asking the

members of ABC church for contributions and holding a bake Materials $600.00

Items Cost

Materials

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members of ABC church for contributions and holding a bake

sale at the church asking members to contribute baked goods.

No Fund Raising application is required.

$600.00

Supplies $25.00

Tools $0.00

Others* $25.00

Total Costs: $650.00

*Such costs as food, water, gasoline, parking, permits, equipment rental, sales tax, etc.

Supplies

Tools

Others*

Total Costs:

Project Proposal

Project Phases

Think of your project in terms of phases and list what they might be. The first might be to complete your final plan.

Others might include fundraising, preparation, execution, and reporting. You may have as many phases as you

want, but it is not necessary to become overly complicated.

1. Complete Detailed Plans

2. Coach Review of Final Plan

Think of your project in terms of phases and list what they might be. The first might be to complete your final plan.

Others might include fundraising, preparation, execution, and reporting. You may have as many phases as you

want, but it is not necessary to become overly complicated.

1.

2.

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2. Coach Review of Final Plan

3. Recruit Helpers

4. Fundraising / Bake Sale

5. Purchase material / Delivery to build site

6. Construct tables

7. Deliver tables to ABC Church

8. Prepare Final Report – Coach Review of Final Report – Approval Signatures

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3.

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5.

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7.

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Project Proposal

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How will you handle transportation of materials, supplies, tools, and helpers? Will you need a Tour Plan?

I will arrange with my unit to borrow the Troop trailer. My father will pull the trailer with his pick-up truck. Two or three helpers and I will buy the material and supplies and load into the trailer. The trailer will be moved to the build site and the finished tables will be loaded into the trailer and moved to ABC Church. Helpers will be given printed instructions for the time and place for the activities. A Tour Plan is not required as ABC Church is within the council.

Logistics (A Tour Plan has also been called a “Tour Permit.” Check with your council service center to determine if one is required.)

Project Proposal

Describe the hazards and safety concerns you and your helpers should be aware of as this project is conducted.

Safety hazards associated with using power equipment will be used including circular saws, drills and electric screwdrivers. Working with lumber has hazards of splinters and other minor cuts and scrapes. The old tables have loose, corroded, and exposed screws and nails.

Safety Issues (The Guide to Safe Scouting is an important resource in considering safety issues.)

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The old tables have loose, corroded, and exposed screws and nails.

Project Proposal

List some actions steps you will take to complete a final plan. For example, “Complete a more detailed set of drawings.”

Further Planning (You do not have to list every step, but it must be enough to

show you have a reasonable idea of how to complete a final plan.)

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Complete detailed plans for the picnic tables. Take “before” pictures to show the condition of the existing tables.Have final project reviewed by Project Coach, Scoutmaster, and Beneficiary to ensure that the requirements for my planning and developing an Eagle project are met.

Final Project

PlanPlan

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Final Project Plan

Tool for the Scout to use.

� It demonstrates Project Development and Planning for Eagle Board of Review.

� Recommended that it be of sufficient detail that another Scout could take the Project Plan and successfully complete Project Plan and successfully complete the project.

� The scout should be strongly encouraged to share the final plan with his project coach.

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Final Project Plan

• Is the roadmap for the Eagle Candidate to complete the project

• No one approves it. It is for the scouts use only.only.

• The “project coach” could be the difference in the scout successfully completing the project and ultimately, passing the Eagle Board of Review

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Fundraising Application

Must be used for:• Service project fundraising• Donations of materials

Application not required for contributions from:• The candidate, his parents or relatives

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• The candidate, his parents or relatives• His unit or its chartered organization• Parents or members of his unit• The beneficiary.

All money left over, regardless of the source, goes to the beneficiary.

Project Report

A final Project Report is required for all Eagle Scout Service Projects.

The sections should have sufficient detail to allow the Eagle Board of Review to conclude that the Eagle Candidate successfully carried out his

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Candidate successfully carried out his project.

Project Report

The Project Report is signed by the Eagle Candidate and approved by the Beneficiary and the Unit Leader.

The Beneficiary approves based on the project meeting their expectations.

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The Unit Leaders approves based on the Eagle Candidate meeting Eagle Scout requirement 5.

QUESTIONS?

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