Primo Usability: What Texas Tech Discovered When Implementing Primo
EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable...
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Transcript of EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable...
![Page 1: EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable Shelley Neville, Beck Locey.](https://reader036.fdocuments.in/reader036/viewer/2022062421/56649d815503460f94a661b1/html5/thumbnails/1.jpg)
EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable
Shelley Neville, Beck Locey
![Page 2: EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable Shelley Neville, Beck Locey.](https://reader036.fdocuments.in/reader036/viewer/2022062421/56649d815503460f94a661b1/html5/thumbnails/2.jpg)
Who are we?• Library, archives and museum• Closed stack library• Catalog has only been available on the
web for fouryears• Ex Libris products used: Aleph, Primo,
Rosetta• Home grown product: EAD Tool
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Who are we continued• 480,000 bib records• 774,000 item records• 7,344 Finding Aids with 941,303
components
![Page 4: EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable Shelley Neville, Beck Locey.](https://reader036.fdocuments.in/reader036/viewer/2022062421/56649d815503460f94a661b1/html5/thumbnails/4.jpg)
Finding Aids, Old School
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Finding Aids Phase 2
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Aleph Record
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Component Level Searching
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Request at Component
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How much data is enough?
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Great Overall Description
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Not so much at component level
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Only catalog to the folder level
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Lessons Learned
Aleph, Primo, Rosetta, EAD Tool
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Digital Pipeline Overview
PrimoRosetta EAD Tool(Encoded Archival
Description)
Church History Library
Aleph(Master Record)
Cataloged at
collection
level
Patron
requests
digitization
Collection
digitized
555
559
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Lessons Learned• Manage EAD finding aids in a separate
tool. – We built our own EAD Tool. – We use a 555 tag in the BIB record to point
to the finding aid. • Having a finding aid doesn’t mean you
have digital assets. – Need a separate mechanism to identify BIB
records with digital assets.
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Lessons Learned, cont. • But we don’t have resources to create
a finding aid for every collection…– Multiple 856 tags in a BIB record for each
digital asset (component) is very cumbersome to manage.
– Partially digitized collections are a nightmare.
– We created a 559 tag to point to digital assets that don’t have a finding aid.
![Page 25: EAD Finding Aids in Primo How to harvest EAD finding aids into Primo and make them searchable Shelley Neville, Beck Locey.](https://reader036.fdocuments.in/reader036/viewer/2022062421/56649d815503460f94a661b1/html5/thumbnails/25.jpg)
Lessons Learned, cont.• We don’t harvest EAD
XML – Primo can’t ingest it properly (and it’s too complex).
• We created simplified EAD component records and published them to Primo (in blocks of 1,000).
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Lessons, Learned, cont.• We harvest both BIB records
and EAD component records into Primo.
• We promote collection (BIB) records ahead of component (EAD) records.
• We distinguish component records with a “Found In” label.
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Lessons Learned, cont.• Access restrictions
– Rosetta enforces access restrictions.
– Public doesn’t see restricted finding aids or digital assets.
– Public can access everything they can find.
– Managed at component level (not collection level).
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Lessons Learned, cont.• We added top-level facets to
include / exclude finding aids. • We added Box / Folder
information. • We added regular facets for Box
and Folder. – We are archivists and “Box 4” is a
valid search for us.
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Lessons Learned, cont.
• We added tabs for “Published Materials” and “Archival Materials” to distinguish between Library and Archives. Default is “Entire Catalog”
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Lessons Learned, cont.• Aleph BIB # provides the linkage between
systems.• Call # provides reference, but is problematic
as an identifier. – We have question marks (?), percent signs (%)
and pound signs (#) in our call numbers. • Timing matters.
– Pull from Rosetta, update EAD Tool, send to Aleph, publish to Primo, run Primo pipes, index / hot swap.
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Questions
• Shelley Neville• +1-801-240-4069• [email protected]
• Beck Locey• +1-801-240-1170• [email protected]
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