EAD and finding aid hosting tools
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Transcript of EAD and finding aid hosting tools
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EAD and finding aid hosting tools
6/23XML + XSLT for Libraries
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Today
• Your impressions of current HTML finding aids• Background on Iowa’s finding aid migration• Iowa’s EAD template• Archon database for hosting finding aids• Migration workflow
• In classcontinue Assignment 4: Encode finding aids in EAD
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Iowa’s current finding aid interface
• What are your impressions of the finding aids in their current format?
• What was your user experience browsing the collections like?
• What kind of functionality should be added?
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Iowa’s finding aid migration
• Ongoing project that began Spring 2008• Convert thousands of HTML finding aids from– Special Collections– University Archives– Iowa Women’s Archives (IWA)
• Project Team: EAD Migration Task Force – representing DLS, Web Apps, Cataloging, Archives,
ITS
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Goals for EAD implementation
• Improve user experience– Add access points– Unite content of the three archives– Link with digital content
• Standardize descriptive practices• Structure data
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Implementing EAD at Iowa
• My role– get familiar with EAD standard– get familiar with archival content– learn from best practices and implementation plans at
other institutions– develop EAD template for Iowa:
http://slis.uiowa.edu/~jlee/239/sampledocs/EAD-TemplateNotes.doc
– help develop implementation plan• Iowa chose to use Archon to edit, store, and host
finding aids
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What is Archon?
• Archon is an open-source tool developed by The University of Illinois, Champaign Urbana
• Archon is a database structured to mimic EAD’s structure– Information is stored in pieces that are mapped to
EAD elements
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What does Archon look like?
• Archon’s site: http://www.archon.org/index.php
• Our installation: http://archon.lib.uiowa.edu/
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Strengths of Archon
• Assists in migration process– If you can get your content into the Archon database in
the right pieces, you have EAD finding aids.– Option to export in EAD XML.
• Strong staff interface for creating new finding aids– Archivists do not have to encode in XML.
• Customizable– The user interface and the underlying structure of the
database can be changed.
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Limitations of Archon
• While structured after EAD, Archon is a rigid subset of the elements– It represents Illinois’ EAD template, not ours.– Customization may cause problems during
upgrades.
• The staff interface is a bit clunky and slow– Mainly a publishing platform, does not offer many
management features
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Three stages of implementation
1. Migrate existing HTML finding aids into Archon
2. Develop user interface: http://test.lib.uiowa.edu/archon/basicsearch.aspx
3. Train archivists how to use Archon to write new finding aids
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Other tools for implementing EAD
• eXtensible Text Framework (XTF): http://www.cdlib.org/inside/projects/xtf/
• Archivist’s Toolkit: https://wikis.nyu.edu/lm1394/ArchivistsToolkit/index.php/FAQ/GeneralQuestions#whyUseAT
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Take a break
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In Class
• Continue withAssignment 4: Encoding finding aids in EAD
• Use Iowa’s template as a guide: http://slis.uiowa.edu/~jlee/239/sampledocs/EAD-TemplateNotes.doc