E-Time and Leave Overview

October 2010

Agenda

1. Leave Requests2. Timesheets3. Deadlines

Leave, then Time

• All staff will submit leave requests• Only BW staff will submit timesheets• For the Pilot Group, we are working

on BW leave and time only (Monthly leave requests will start late 2010)

• Both leave, then time, are routed to and approved by supervisors separately

• Leave requests load on to timesheet

OR

Employee Supervisor Approved leave loads to timesheet

Leave Request Process

DENIED

Demonstration

Scenario:Today is 9/20. Biweekly employee, Ms. Scarlet Ann Gray, submits a leave request for 9/17, then submits a timesheet for the week of 9/12.Steps:1. Employee requests leave2.Supervisor approves leave request3.Leave request populates on timesheet4.Employee submits timesheet5.Supervisor approves timesheet6.Information loads in to PeopleSoft and Employee is Paid

eleave.osu.edu

1. Employee Submits Leave

1

2

3

4

Employee Submits Leave

Employee Submits Leave

Employee Submits Leave

2. Supervisor Approves Leave

Supervisor Approves Leave

Employee’s View of Leave Request

Leave Request History

OR

Employee Supervisor Approved time and leave is sent to Payroll

Timesheet Process

DENIED

etimesheet.osu.edu

3. Employee Submits a Timesheet

Employee Submits a Timesheet

In/Out Timesheet

Employee Submits a Timesheet

4. Supervisor Approves Timesheet

Supervisor Approves Timesheet

Employee’s View of Approved Timesheet

Critical Process Steps

• Employees must:– Monitor status of leave

requests/timesheet– Submit leave requests

for current time period before timesheet

– Submit timesheets by deadline

• Supervisors must:– Monitor worklist– Approve leave requests

for current time period first

– Approve timesheets by deadline

What if…

• Using the earlier example:What if Ms. Scarlet Ann Gray …• Can’t submit timesheet?• Supervisor is absent?• Leave/time needs correcting after deadline?

Summary

• Approved timesheet = Paycheck• BW Employee submits leave, then time• Leave and Time are approved separately by

supervisor• Approved Leave loads on to timesheet• Approved timesheets load into PeopleSoft to be

paid• Approved Monthly leave requests load directly

into PeopleSoft to debit leave balance

Additional Information?

Visit the Business Services Center Website

http://ascbsc.osu.edu/

or

talk to your Department HRP