E-PROCUREMENT IN SERBIA

Danijela BokanPublic Procurement Office Assistant Director

LEGISLATIVE FRAMEWORK

Public Procurement System was set up in Serbia by adoption of Public Procurement Law (PPL) in the year 2002.

Significant amendments of the PPL happened in 2004. Existing PPL entered into force in the beginning of the

year 2009. Apart of PPL there are a set of 10 bylaws that define

concrete segments of PP in more detailed way, including e-procurement

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PUBLIC PROCUREMENT OFFICE

Public Procurement Office was established by the PPL adopted in 2002, as separate organization which:

perform expert tasks in the field of public procurement provides economic, efficient and transparent use of

public resources for public procurement promotes competition and equality of bidders in public

procurement procedures

www.ujn.gov.rs

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PUBLIC PROCUREMENT OFFICE Essential tasks of the PPO are:

Participation in drafting the regulations Providing consultancy services to CA and bidders Monitoring of public procurement procedures Issuance of certificates to public procurement officers Preparation of model decisions and other acts the procuring

entity adopts in public procurement procedures Publication and distribution of relevant expert literature Collection of statistical and other data on public procurement Formation and maintenance of the Public Procurement Portal Cooperation with foreign institutions and experts in the field of

public procurement

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GENERAL DATA ON PROCUREMENT MARKET IN SERBIA

It is estimated that there are approx.12.000 CA and

approx. 80.000 bidders in Serbia Official statistics for the year 2011:

Total number of concluded PP contracts: 111.249 Total value of concluded PP contracts: 2,8 billion EUR PP on annual level amounts approx. 10% of Gross Domestic

Product (GDP)

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E-PROCUREMENT

EXISTING PPL ENVISAGES: Possibility of submission of bids electronically,

if it was envisaged by CA in the tender documents E- auction as instrument for competition among

bidders There is a specific Rulebook (a bylaw) that regulates in

details how to treat e-bids, as well as the way to conduct e-auctions

However, in practice, the mechanisms aren’t being used yet

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PUBLIC PROCUREMETN WEB-PORTAL

One of the key novelties envisaged by the PPL adopted in 2009. godine is introduction of Public Procurement Portal as unique instrument for improving transparency and information-access increase for CAs, bidders and other stakeholders

PPL defines that the PPO is in charge for establishment and maintenance of PP Portal, which represents one of its key activities

PPO’s Portal becomes operational in the beginning of 2008, but it became fully operational in 2009, by entering into force of the new PPL

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PUBLIC PROCUREMETN WEB-PORTAL

PPL ENVISAGES: Mandatory, free-of-charge publishing of large-value PP

advertisements, beyond 30.000 EUR, instead previous commercial publishing in a daily newspapers

Mandatory publishing of decision of Republican Commission for Protection of Rights in PP Procedures

Mandatory publishing of CAs’ quarterly reports on conducted PP procedures and concluded PP contracts

Possibility for publishing of small-value procurement Possibility for publishing tender documents

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PUBLIC PROCUREMENT WEB-PORTAL

All listed obligations and predicted possibilities for publishing are supported/operational on the Portal

THE LATEST STATISTICS RELATET TO PORTAL Total number registrated CAs: 2.531 Total number of published advertisements: 133.000

(50.000 contract notices) Total number of published decisions of the Republican

Commission: 2.300 Total number of published concluded large-value PP contracts

taken from CAs’ quarterly reports: 160.000 Average number of published PP tenders daily: 80 Average number of visits daily: 700 Total savings of public resources due to free publishing: 20 million

EUR 9

Access to the Portal via PPO web-site:www.ujn.gov.rs

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Direct access to the Portal:http://portal.ujn.gov.rs

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DEVELOPMENT OF E – PROCUREMENT IN SERBIA

Development of e-procurement in Serbia is defined in two key documents created within the EU – funded Twinning Project “Strengthening of the Serbian Public Procurement System’’:

1. Preparatory work for introduction of e-procurement

2. Strategy for development of public procurement in Serbia

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PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (januar, 2011.)

The Danish twinning partner has given the following recommendations: Serbia has taken steps to ensure further development

of eProcurement The legal framework is in place to perform eTendering There is a well-functioning eNotification platform, the

PPO web portal It could be necessary to build a tehnical link between

the eNotification platform and eTendering platforms

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PREPARATORY WORK FOR INTRODUCTION OF E-PROCUREMENT (January 2011)

The Danish twinning partner recommends the following: To focus on introduction of simple eTendering tools Priority should be to introduce eTendering pilot project In a process of introduction of “real” eTendering to adopt a

government-driven strategy, based on a pilot project scenario: the further development of eTendering is driven by the central

government purchase a system that the entire public sector can use initiate a pilot project

To follow the PEPPOL project (pan-European pilot-project on eProcurement in the public sector) and its results with the scope of joining in the PEPPOL development process

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STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA

Strategy was adopted on 9 September 2011 by the Government

The aim is to provide efficient, economical and transparent PP system, including alignment with existing EU legislation

It is necessary to improve the legal framework for electronic public procurement

Some of key weaknesses of the Serbian PP system: insufficient transparency of small-value procurement submission of bids electronically through e-auction is not used

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STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA – MEASURES FOR IMPROVEMENT

To broaden the role of PP Portal in direction of centralized support to electronic PP: To introduce CPV To enable publishing of notices in procedures conducted by

international organizations To set up a unique registration system for bidders To improve the searching system by enabling to the bidders to be

informed about the published notices automatically To improve the call center for giving services related to use of the Portal To introduce mandatory publishing of: small-value procurement, tender

documents, annual procurement plans of CA

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STRATEGY FOR DEVELOPMENT OF PUBLIC PROCUREMENT IN SERBIA – MEASURES FOR IMPROVEMENT

Design a way of distribution of the documents to bidders , and enable networking of the institutions responsible for issuance of the documents

Implement a pilot project in the field of e-tendering and

e-purchasing, with chosen participants and for defined subjects of procurement

Joining of Serbia to the group of countries members of PEPPOL project that is being implemented within an EU program (ICT PSP)

Action plan envisages end of 2014. as deadline for implementation of proposed measures

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THANK YOU FOR YOUR ATTENTION!

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