E - Procurement By: Ashutosh Mishra, IFS ACEO, CHiPS Chhattisgarh.
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Transcript of E - Procurement By: Ashutosh Mishra, IFS ACEO, CHiPS Chhattisgarh.
![Page 1: E - Procurement By: Ashutosh Mishra, IFS ACEO, CHiPS Chhattisgarh.](https://reader035.fdocuments.in/reader035/viewer/2022062421/56649cfe5503460f949cf27f/html5/thumbnails/1.jpg)
e-Procurement
By: Ashutosh Mishra, IFS
ACEO, CHiPS Chhattisgarh
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Presentation Agenda
• Vision
• Business Model
. Modules
• Workflow of eProcurement system
• Confidentiality & Security
• Project Management Organization
• Process Re-engineering
• Current State
• Challenges & Issues
• Road Ahead
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Introduction
• An e-infrastructure for G2B purchase and sale of supplies and services using the ICT tools
• A win-win approach towards buying and selling.
• An initiative to induce transparency, reduce cost of goods purchased and the administrative costs of purchasing them using a comprehensive procurement and web enabled system to control and streamline the purchasing process.
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Vision
• Route the entire public procurement activity being undertaken by the Government through such system in a phased manner
• By enhancing the transparency & efficiency in public procurement
• Implement a comprehensive & end – to – end e-Procurement solution
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eProcurement
@
Chhattisgarh(URL : http://cgeprocurement.etenders.in)
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Business Model(System Ownership & Revenue Model)
• Implementation through Public – Private – Partnership (PPP) Model
• Engage private partner on a Build-Own-Operate (BOO) basis with “Transfer” as an option to the Government at the end of 5 year term
• Selected Private partner to customize, deploy and maintain the eProcurement system & infrastructure
• No upfront financial burden on the State Government
• Application Service Provider (ASP) is remunerated for the services rendered on a “transaction fee” model
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Modules
• Centralized Registration of Suppliers/ Contractors
• Indent Management
• e-Tendering and e-auction
• Contract Management
• Catalogue Management
• e-Payments
• Accounting
• Management Information System (MIS)
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Module Details
• Centralized Supplier RegistrationSingle Window for Registration of Suppliers / Contractors
• Indent ManagementProposal Initiation and estimate preperationAdministrative Approval
• e-Tendering & e-AuctionsPreparation of NIT & Tender DocumentApproval & Issue of TenderBid Submission & EvaluationProvision of online Auctioning
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Module contd.
• Contract ManagementSigning of AgreementUpdation of Measurement Book
• Catalogue ManagementPreparation of Rate Contract Issue of Purchase Order
• Accounting & e-PaymentProcessing of Bills / InvoicesProvision for online payment
• MISGeneration of Tender wise / Dept. wise / Region wise etc., reportsAnalysis on bid value and bid capacity
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Workflow
Proposal Preparation
Online Approval
Online Preparation & Approval of NIT
Online Supplier / Contractor Registration
Online Bid Submission
Online Bid Evaluation
Online Signing of Agreement / Issue of Rate Contract
Online Update of work / inspection of goods
Online Payment
MIS
Online Issue of Tender
e-Procurement
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Confidentiality & Security• A secure bid process, patented by our ASP, is being used
• Two important stages introduced during bid submission stage for security:
Hash submission stage by bidders
Super hashing stage by the departments
• Tampering of bid(s) gets evident in case the hashes doesn’t match
• Data remains encrypted while in transit from client – server – client and remains stored in encrypted form on the server
• Mandatory use of PKI enabled tools, User-id and Password to access/ comment/ approve different tendering stages
• User-id(s) of department users created by an Administrative User nominated from their own department
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Project Management Organization
CHiPS
Task Force Committee
Departments
Empowered Committee
State Nodal Officer
(Secretary, PWD)
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Project Management Organization(Contd.)
Members & Role of EC
• Headed by the Chief Secretary of the State and 10 Department Secretaries as its members, EC was constituted on 24th May’05 and 6
• Approval on the implementation of all IT projects worth more than 20 lakhs in the State
• Overall supervision of eProcurement project
• Provide guidance at strategic level
• Ensuring the availability of funds required for project implementation
• Implementation of legal & statutory changes required
• Co-opting subject matter experts to assist the EC in decision making as and when required
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Project Management Organization(Contd.)
Role of Task Force
• Headed by the Secretary, PWD and Department Heads as its members, Task Force was constituted on 04th July’07
• Framing the parameters for supervision of the project
• Provide guidance at operational level
• Monitoring implementation progress on a fortnightly basis on a pre-approved format
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Project Management Organization(Contd.)
Role of CHiPS
• CHiPS appointed as the Nodal Agency on 17th May’05 for eProcurement implementatio
• Monitoring of the Implementation partner’s SLA
• Coordinate with the departments & agencies to ensure participation
• Act pro-actively to suggest & bring process reforms
• Recommend necessary development/ upgradation of IT infrastructure at departmental level
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Process Re-engineering• Constitution of Empowered Committee and Task Force Committee
• Single window Supplier registration
• Viewing/ downloading the tender is free for biddersTender document fees to be paid online only at the time of bid submission.
• Manual signatures replaced with Digital Signatures for online approvals/ comments
• Mandatory adoption of eProcurement system for Work Contracts worth above Rs. 20 lakhs
• CSIDC to adopt the system for all tenders and conclusion of Rate Contracts
• Nodal Officers and Administrative Users appointed for increasing operational efficiency within departments
• Provision for e-Payments
more
more
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Current Status
• eProcurement system inaugurated on 14th August 2007 by the Hon’ble Chief Minister of the Stat
• 1765 suppliers registered as on 22nd May 2009Adoption Status (As in May 2009)
Total in all Departments:- 2259 tenders- Rs. 3343.59 Carores
** RC – Rate Contract Tenders
Department Tenders processed Total value (in Cr.)
PWD 962 1407.54
WRD 912 1650.93
PHED 275 251.07
Health 32 25.1
CSIDC 76 N.A. **
Directorate of Animal Husbandry 1 6.04
Directorate of Social Welfare 1 2.91
TOTAL 2259 3343.59
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Challenges & Issues• Acceptance at User levels
• Resistance to Change
• Scattered and Large user community to be trained across the State
• Lack of skilled resources
• Provision of proper IT infrastructure
• Varying requirements of Multiple Departments
• Provisioning of online updation of Measurement Book (MB)
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Road Ahead
Training
• One phase of comprehensive user/ vendor training completed based on geographical location
• More trainings being scheduled State-wide and department-wise• Introduction of “train the trainer” method for wide spread reach
Payment Gateway setup
• Tie-up with Axis bank providing payment gateway service on the final stage
Tender Slab
• Slab of Rs. 20 Lakhs may be reviewed and lowered in consultation with departments
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Road Ahead (Contd.)
(IT Infrastructure)
Data Centre
• State of art Data Centre dedicated for eProcurement
Connectivity
• CG State Wide Area Network (CGSWAN) to provide backbone connectivity for eProcurement project by august 2009
eProcurement Bidding centres for Rural populace
• Common Services Centres (CSC) to act as bidding centres for bidders
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Project Uniqueness• 2nd State in India to implement eProcurement
• Bagged the “CSI Nihilent’s Outstanding Project Award” for the year 2007-08.
• A Hybrid Revenue model comprising of % value with cap and Flat fee models was adopted by the State
• Consortium bidding was encouraged to reap the skill sets of more than one company
• ASP remunerated only up to a maximum of 10 bids per tender
• Constitution of Task Force Committee with Department Secretaries as its members and re-constituted with Heads of Department as its members
• The website hosted on 3rd level domain and department sub-portals hosted on 4th level domain thus increasing website robust
• GoC reserves the right for an out-right purchase of the solution from the ASP after the agreed term
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Thank You