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Eltham North Reserve Pavilion Feasibility Study Stage One Report (Job No) - 18 November 2015 Commercial in Confidence. SGL Consulting Group Australia Pty Ltd www.sglgroup.net

SGL Consulting Group Australia Pty Ltd Adelaide 2a Mellor St West Beach SA 5024 Phone: +61 (08) 8235 0925 Fax: +61 (08) 8353 1067 Email: [email protected] Brisbane PO Box 713 Mount Gravatt Queensland 4122 Mobile: +61 (0) 416 235 235 Email: [email protected] Melbourne Level 6, 60 Albert Road South Melbourne VIC 3205 Phone: +61 (03) 9698 7300 Fax: +61 (03) 9698 7301 Email: [email protected] Perth 19 Clayton Street East Fremantle WA 6158 Phone: +61 (0) 8 9319-8991 Mobile: +61 (0) 407 901 636 Email: [email protected] Sydney 1/273 Alfred St Nth North Sydney NSW 2060 Phone: +61 (02) 8011 0725 Fax: +61 (02) 8011 0720 Mobile: +61 (04) 17 536 198 Email: [email protected]

SGL also has offices in: • Auckland • Christchurch • Wellington

Eltham North Reserve Pavilion Feasibility Study Stage One Report (VIC 20.2015) - 18 November 2015 Page i Commercial in Confidence. SGL Consulting Group Australia Pty Ltd www.sglgroup.net

Table of Contents 1 Introduction ........................................................................................................... 1

1.1 Background ................................................................................................................. 11.2 Project Aim and Objectives ......................................................................................... 21.3 Project Methodology ................................................................................................... 31.4 Council’s Role in Recreation Provision ....................................................................... 3

2 Eltham North Reserve – Current Situation......................................................... 42.1 Current Facilities ......................................................................................................... 42.2 Current Tennant Use ................................................................................................... 62.3 Existing Infrastructure Assessment - Services ............................................................ 92.4 Current Maintenance and Lifecycle Costing ............................................................... 92.5 Standard of Facility Provision .................................................................................... 102.6 State Sports Associations Facility Development Guidelines ..................................... 102.7 Traffic Impact Assessment ........................................................................................ 112.8 Access and Egress ................................................................................................... 132.9 Legislative Considerations and Best Practice Initiatives ........................................... 13

3 Key Stakeholder Discussions ........................................................................... 193.1 North Eltham Wanderers Cricket Club ...................................................................... 193.2 Eltham Redbacks Football Club ................................................................................ 203.3 Eltham Eagles Football Club ..................................................................................... 223.4 Eltham North Scout Group ........................................................................................ 223.5 Other Potential Users ................................................................................................ 233.6 Football Federation Victoria ...................................................................................... 24

4 Future Development Options ............................................................................ 254.1 Options Analysis ....................................................................................................... 264.2 Future Occupancy Arrangements ............................................................................. 274.3 Facility Component Schedules .................................................................................. 284.4 Summary of Component Schedules ......................................................................... 294.5 Indicative Capital Cost .............................................................................................. 304.6 Funding Opportunities ............................................................................................... 31

Directory of Tables Table 1 Seasonal Sports Ground Usage .............................................................................................. 7Table 2 Community Hall Availability ..................................................................................................... 8Table 3 North Eltham Wanderers Cricket Club Membership 2010/2011 - 2015/2016 ......................... 19Table 4 Eltham Redbacks Football Club Membership 2008 - 2015 .................................................... 20Table 5 Summary of Component Schedules ...................................................................................... 29Table 6 Funding model ....................................................................................................................... 31

Appendices APPENDIX ONE Quantity Surveyor Indicative Cost Estimate APPENDIX TWO State Sports Association Industry Guidelines APPENDIX THREE Existing Club Usage Timetables APPENDIX FOUR Eltham North Reserve Recreation Precinct Vision and Objectives APPENDIX FIVE Facility Component Schedules

Eltham North Reserve Pavilion Feasibility Study Stage One Report (VIC 20.2015) - 18 November 2015 Page 1 Commercial in Confidence. SGL Consulting Group Australia Pty Ltd www.sglgroup.net

1.1 Background The Nillumbik Soccer Strategy, adopted in August 2014, recognises the demand on the Eltham North Reserve facilities due to rapid growth in soccer participation over the previous 5 years. The Clubs indicated that current and future growth was restricted due to the lack of facilities.

The Strategy noted that the current level of facility provision would not deliver to an adequate standard to meet the demands of the tenant clubs. High participation growth would continue to drive high demand for facilities including access to support infrastructure such as clubrooms.

It was also identified that the large number of soccer participants was significantly impacting other uses of the reserve including the activities of the 1st Eltham North Scouts Group, the North Eltham Wanderers Cricket Club and the activities within the Community Hall. The impact was mainly in the areas of traffic congestion in the precinct, demand for car parking, illegal parking practices along Wattletree Road, poor vehicle access to the clubrooms and scout storage and summer seasonal use of the site by the Eltham Redbacks Football Club at a time when the Cricket Club have tenancy rights over the pavilion.

Whilst the playing surfaces have been improved over the years to cater for increased sports participation, the clubroom facilities largely have not. The existing pavilion is at least 20 years old and consists of 3 main areas:

1. The Community Hall

2. The Scout Hall

3. The Sports Pavilion

The pavilion and hall was redeveloped in 1995 and has since undergone some minor redevelopments to adapt to the growing use and demands on the facility by increased sporting use. However, the existing sports pavilion and scout hall does not meet the needs of the tenant clubs. The Soccer Club requires additional change rooms to provide for male and female players at the same time, the Cricket Club seeks a facility that provides an aspect to the oval, and the Scouts require access to a larger hall and meeting room facilities and increased storage.

The Soccer Strategy recommended the following actions:

Undertake a feasibility study for the development of a second pavilion at the site (short term – within 1 – 5 years)

Refurbish the current pavilion – stage 1 (medium term – within 6 – 10 years)

Construct a new pavilion – stage 2 (medium term – within 6 – 10 years)

Subject to the feasibility study findings:

Stage one was expected to cost in the order of $1.8M to $2.2M.

Stage two was expected to cost in the order of $2.5M to $3M.

The Strategy recommended the completion of a feasibility study into the redevelopment of new facilities or provision of new facilities to meet the needs to the tenant clubs. It recommended that $20k be allocated in the 2014/2015 budget to contribute towards the feasibility study for the upgrade of pavilion facilities at the reserve. The tenant clubs provided the additional funding required to deliver the feasibility study.

The Strategy recommended a further $400k to be allocated in the major projects plan as a contribution towards the new pavilion in 2016/2017. Council, subject to the adoption of the 2016/2017

1 Introduction


budget has committed $150,000 towards internal project management costs for the upgrade of facilities.

Nillumbik Shire Council will receive a $2 million commitment from the Victorian State Government, announced in September 2014 as a Victorian Labor Party election commitment, towards upgrading sports facilities at the Eltham North Reserve.

The purpose of the commitment is:

“To go towards new cricket club rooms, new scout facilities and the refurbishment and expansion of the soccer club”.

Council, in partnership with the Eltham Redbacks Football Club, North Eltham Wanderers Cricket Club and Nillumbik-Whittlesea Scouts, is embarking on a feasibility study to:

Determine the facilities required to provide for soccer, cricket, scouting and community use at Eltham North Reserve sporting precinct;

Determine the cost of providing those facilities including:

o Required partnership funding involving local and state government, tenant sports clubs and others for construction, and

o Whole of life costs including facility maintenance, operations and renewal and associated impacts on Council’s long term financial plan;

Identify and respond to town planning considerations and requirements in planning new and/or upgraded facilities;

Give consideration to the site capacity and constraints, and impact of additional/upgraded facilities on local area amenity.

1.2 Project Aim and Objectives The aim of the Eltham North Reserve Pavilion Feasibility Study is:

“To provide evidence-based strategic direction for the provision of fit-for-purpose and financially viable sports pavilion and community meeting spaces at the Eltham North Reserve sporting precinct to meet the community’s current and future needs”.

The objectives of the Feasibility Study include:

Identifying the required pavilion/community building/s to provide for community and precinct-wide recreation uses now and into the future

Detailing the site’s capacity, constraints and limitations, which will impact on or influence the provision of community facilities

Documenting the legislative considerations including but not limited to Disability Discrimination Act, Environment Protection and Biodiversity Conservation Act and planning overlays

Incorporation of Universal Design principles to allow everyone, to the greatest extent possible, and regardless of age or disability, to use buildings and services without the need for specialised or adapted features

Preparing costed concept plans

Undertaking long term financial modeling including life cycle costing for the maintenance, operations and renewal of the proposed community building/s and

Identifying the required funding partnership to fund the construction, and possible staging of works.


1.3 Project Methodology The following methodology is being undertaken to achieve the aims and objectives of the feasibility study: Stage 1 – Service Planning, facility requirements and site considerations

Facility needs

Site analysis

Legislative requirements

Peak Sports Association preferred facility development guidelines

Budget considerations

Consultation with key stakeholders

Identification of options

Stage 2 – Preferred Option Development

Concept design

Probable costing

Indicative lifecycle costing

Consultation

1.4 Council’s Role in Recreation Provision

Council’s commitment to delivering community sporting infrastructure is highlighted in the Recreation Strategy 2011-2019. The Strategy’s strategic directions emphasises:

the provision of quality infrastructure that supports the Shire’s high participation levels;

equity in resource distribution to ensure fairness for all sections of the community;

increased access to facilities, and ensuring facilities meet community needs, are financially viable and provide for ongoing asset sustainability and renewal.

The Strategy, over its 8-year life, seeks to achieve a number of targets including ensuring facilities are fit-for-purpose, and the sustainability of facilities is improved. This is consistent with State Government policy and how SRV typically fund community sporting infrastructure.

Delivering prioritised local sporting facilities that meets Council’s, State Government and peak sporting body’s typical standard of provision ensures facilities are fit-for-purpose within Council’s means.

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Use of the open space for organised sport is supported by player, umpire and spectator amenities and social rooms, associated sporting infrastructure including a multipurpose synthetic training area and sports ground lighting on all grounds for evening use, and ancillary infrastructure including extensive car parking.

The community building that incorporates the sports pavilion consists of a community hall used by the wider community for various activities including dance, yoga, education classes and functions. The building contains a Scout Hall with Scout meeting rooms and storage used exclusively by the 1st Eltham North Scout Group.

2.1.1 Community Building

The community building incorporates the community hall, scout hall and the sports pavilion.

2.1.1.1 Community Hall

The Eltham North Hall was redeveloped in 1995, which included a community hall (approximately 234m2) with a stage, store, kitchen, male and female amenities and foyer entry. The community hall and associated facilities are approximately 349m2 in total.

Vehicle access to the Eltham North Hall and parking is via the roadway between the pavilion and the synthetic pitch.

2.1.1.2 Scout Hall

The community hall adjoins a Scout Hall, which is used exclusively by the Nillumbik 1st Scout Group (approximately 120m2), along with an office (approximately 20m2), storage (approximately 46m2), attic (approximately 32m2) and passage with kitchenette. Access to the community hall toilets are available via an exit door from the end of the passage. The scout hall and associated support facilities are approximately 218m2 in total.

The 1st Eltham Scout Group currently occupies the community meeting room under a lease with Council. The lease was originally signed in 1980 for a 10 year period with an option to extend for a further 10 years. The Scouts are responsible for maintaining the facility and ensuring it is insured and is responsible for the annual rental of $10 per annum. Subletting of the leased area is not permitted. The lease is currently in over-hold and has been for the past 15 years.

2.1.1.3 Sports Pavilion

The Sports Pavilion consists of a clubroom, approximately 91m2, a canteen, storage, 2 player change/shower amenities, referees room, and male and female public amenities. The sports pavilion is approximately 234m2 and occupies approximately 30% of the entire building envelop.

North Eltham Wanderers Cricket Club (NEWCC) and Eltham Redbacks Football Club (ERFC) are allocated the pavilion for a seasonally based six-month tenancy period.

2.1.2 Sportsgrounds: Top Oval, Synthetic Pitch and Adventure Playground

The top oval is used heavily used in the winter months by the ERFC for training and home games during the week and on weekends. The NEWCC uses it during the summer season for training and home games.

The ERFC and the Eltham Eagles Football Club (EESC) share the grounds and the facilities during the winter season. ERFC’s ‘home’ facilities are the Eltham North Reserve oval and synthetic soccer pitch. EESC’s ‘home’ facilities are the ‘Adventure Playground’ sports ground and public toilet facilities, however, the club will move to the Wattle Glen soccer facility (currently under development) and will share with the Nillumbik Junior Soccer Club from the winter season 2017.

NEWCC use both natural turf sports grounds, and the synthetic pitch for modified junior cricket programs. NEWCC also use cricket facilities at Wattle Glen.


ERFC will also benefit from the provision of a synthetic soccer pitch development at St Helena College (located in the Banyule City Council) some 2 – 3kms from the Eltham North Reserve from late 2016.

The synthetic pitch is used all year round by the ERFC throughout the winter period and to a lesser extent the summer period for training. The NEWCC uses the synthetic pitch during the summer period for junior programs.

The flood lit Adventure Playground oval is used by the Eltham Eagles Soccer Club and the Nillumbik Junior Soccer Club for training and home games in winter. The Eltham Redbacks Football Club uses the oval for over flow games and training in winter. Due to the size of the ground, NEWCC are allocated the ground for junior use only in the summer season.

Use of the Adventure Playground oval is supported by public amenities which predominantly provide for Adventure Playground and shared trail users.

Lack of drainage limited the ground’s use in winter 2015 before it was closed for use in June despite significant investment in irrigation, lighting and warm season grass conversion over the past 5 years.

2.1.3 Multipurpose Training Area

The multipurpose training area is an enclosed, synthetic space with the ability to divide up the area into 5 cricket pitches with retractable internal netting. The space can be opened up providing a fenced multipurpose training area approximately 646m2 (38m x 17m). The space is fully lit and enclosed.

The multipurpose training area is used by the NEWCC for training purposes during the summer season. The area is also used to store the small soccer goals.

2.2 Current Tennant Use

The Eltham North Reserve has been home to the tenant clubs for up to 41 years. The Eltham North Scouts have been based at the Reserve since 1974 (located where the roundabout is today) up until 1995 when they moved into their current location in the Eltham North Pavilion and Community Hall. The Eltham North Scouts Group provided the land required for the redevelopment of the Wattletree Road roundabout in exchange for being rehoused in the current building. The land was provided to the Eltham North Scouts Group by a third party for the express purpose of Scouting.

The North Eltham Wanderers Cricket Club was originally based at the Adventure Playground Reserve oval (from 1981) but moved to the Eltham North Reserve in 1995 and is currently operating from the Eltham North Reserve as a seasonal summer tenant.

The Eltham Redbacks Football Club were also based at the Adventure Playground oval (1967) but soon after relocated to the Eltham North Reserve in the early 1970’s. The club trained and played on a turf soccer pitch up until 2009 when the turf pitch was converted to a synthetic soccer pitch and associated car parking and roadways were constructed. The Club accesses the top oval at Eltham North Reserve and has in the past used the oval at the Adventure Playground oval.

The Eltham Eagles Football Club was established in 1994 and train at various venues including the Adventure Playground oval (1 night per week) and play games on the synthetic pitch and turf oval at Eltham North Reserve every second Saturday. The Club will operate from the new Wattle Glen soccer ground (currently under development) from 2017.

The Community Hall has been in operation since it was constructed in 1995, catering for a variety of community uses such as dance classes, education classes, community functions and events, sporting club activities and private parties such as 21st birthday parties.


2.2.1 Current Occupancy Arrangements

2.2.1.1 Sportsgrounds

The sports grounds (synthetic pitch and turf top oval) are allocated to the reserve tenants on a seasonal basis at the following times:

Table 1 Seasonal Sports Ground Usage

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North Eltham Wanderers Cricket Club

Eltham Redbacks Football Club


Eltham Eagles Soccer Club

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Eltham Eagles Soccer Club

The clubs use the support facilities (sports pavilion and car parking) at the Eltham North Reserve during their tenancy. Whilst the North Eltham Wanderers Cricket Club are the primary tenants during the summer season, the support facilities are shared with the Eltham Redbacks Football Club whilst they use the synthetic pitch for their reduced summer program. Detailed used schedules from the current and most recent sporting seasons, not including Eltham Eagles Soccer Club, appear in Appendix 3.

2.2.1.2 Scout hall

The 1st Eltham Scouts Group occupies the scout hall under a lease, which is currently in over hold. The lease provides the Scouts with exclusive use of the scout hall for their activities all year round.

2.2.1.3 Community hall

A decision was made approximately 4 years ago to not permit the use of the community hall after 4pm and on weekends during the winter season (April to September) due to the high demand on the site and conflict with sports participants

Prior to the hall’s reduced operating hours from 2011, the hall would be booked for approximately 1,500 hours per annum. It currently booked around 450 hours per annum. This represents a reduction of hours of usage by 70%.


The community hall is now available for use during the following periods:

Winter season (April to September) – 9.00am to 4.00pm Monday to Friday.

Summer season (October – March) – 9.00am to 4.00pm Monday to Friday. Weekends up until midnight (weekday evenings are unavailable during the summer season).

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The hall is currently booked year round on Tuesday, Wednesday and Thursdays from 9.00am to 2.00pm for line dancing (2 days per week) and yoga classes (1 day per week). Other day activities include Living and Learning classes scheduled around permanent bookings.

There is approximately an additional 10 casual bookings of the hall during the winter season during the day for events or activities. These include school groups, Council officer meetings, sports club functions and service club activities i.e. Probus Club.

There is additional use of the hall for casual events and activities during the summer season after 4.00pm and on weekends. Around 12 casual bookings during the summer season including birthday parties, community fundraising events, school trivia nights and sports club functions.

Council’s coordinator of community facilities has indicated that there is demand for community multi purpose space across the municipality more so after 4pm. Many existing facilities have additional capacity for use during the day, however, the demand for night use continues to exist.

The following table shows the types of bookings and use that can be accommodated during the winter and summer seasons during the day and night. Due to the unavailability of the community hall after 4pm in winter, the ability to attract ongoing, regular bookings after 4pm in summer is also difficult. Most hirers don’t stop their activities for half a year, therefore the community hall really only remains an option for casual or term based use during the summer period after 4pm.


2.3 Existing Infrastructure Assessment - Services

An assessment of the Eltham North Reserve existing infrastructure was undertaken as part of the overall feasibility study.

An intention of the report was to identify any issues with the existing site services that may impact on future developments. The assessment of the infrastructure didn’t include any calculations to either verify the existing supply or estimate any proposed upgrade works and subsequent infrastructure needs. A concept plan for the preferred option will need to be completed before this information can be determined.

The assessment investigated the current supply and highlighted opportunity or limitations with the existing infrastructure.

An assessment of the following services was undertaken:

Water

Sewer

Gas

Storm water

Electricity

Telecommunications

Based on the information provided by the service authorities, constraints regarding water and gas infrastructure were identified. Any further development would need a new tapping from the service authorities for both of these services. In regards to water supply, the site is fed from a supply at the old access road location (to the south of the site). This supply would not be suitable for any building located near the cricket oval. There is potential to make this feed redundant and provide a new supply from a more central location (i.e. from round-about at the entrance to the site).

Electricity demand and capacity would need to be confirmed based on new development demands. However, the report identified that there is currently 2 electrical feeds to the site. It is likely that any upgrade works to the pavilion or development of a second pavilion will likely trigger the need for the existing feed to pavilion to be terminated and a new supply from the Main Switch Board (MSB) near the cricket wickets be provided.

The existing MSB doesn’t appear to have sufficient capacity for any major upgrade to the site (although there are dummy meters housed in MSB). There is an existing pole mounted transformer opposite the site near the roundabout. It is not known at this stage if an upgrade of supply will be required, and if so, upstream or downstream of the transformer.

The extent of future infrastructure upgrades could be determined when the scale of future development is confirmed. Once these demands have been identified, the service authorities will be able to confirm whether any upgrade works are required.

2.4 Current Maintenance and Lifecycle Costing

The maintenance costs for the existing pavilion is in the order of approximately $30k per annum. Council records indicate that approximately $120k has been spent on maintaining the building over a 4 year period between 2011/2012 and 2014/2015.

In comparison, over the same period of time, the Plenty Pavilion has cost Council on average $9,500 per annum and the Eltham Central Pavilion has cost $7,500 per annum.

Lifecycle costing of a building is an estimate of the life of the materials of the building and the cost to replace the materials over time. This can be estimated when a more detailed concept plan is developed in Stage 2 of the project.

At this time in the project, it can only be assumed that the larger the building or the greater number of more expensive components within a facility/s, the greater the long term cost of maintaining the facility/s will be for Council.


2.5 Standard of Facility Provision

The requirement for support infrastructure is determined by the provision and use of active sports grounds across the reserve. At Eltham North Reserve, use is predominantly local club use including junior development program participation through to junior and senior competition. The highest level of competition played at the Eltham North Reserve is:

Soccer – Premier League for women and State League 3 for men;

Cricket – Money Shield Competition in the Diamond Valley Cricket Association.

The use of the sports grounds dictates the capacity and components of the support infrastructure such as the sports pavilion. The pavilion provides for players, referees and officials, spectators and social participation.

Given the site has shared winter and summer use between football and cricket clubs, the standard of provision of the pavilion should reflect shared use so as to not duplicate facilities that may have little or no usage demand during off seasons.

Football Federation Victoria has indicated that football (soccer) is being recognised more and more as a 10 – 12 month a year sport. The need to provide year round training and competition opportunities is paramount (especially where synthetic surfaces are available) and therefore the need to access support infrastructure is also required over the traditionally off-season period of summer.

However, summer use of the site by soccer is significantly different to winter use of the site. The ERFC has provided the following information relating to summer use of the synthetic pitch at Eltham North Reserve:

The summer program starts after the completion of the winter finals in mid October and runs for 10 weeks up until Christmas. Approximately 120 – 150 juniors who wish to continue playing over this time will train 2 nights a week. Inter club matches are played along with Summer 7’s, 5 a side or futsal.

Matches are played at other venues outside of the municipality, often at central locations where year round soccer is prioritised.

Seniors will train during the summer period from November through to February one night a week.

No club matches are held for seniors during this time.

Over 45’s will play tournaments during November to raise money over a couple of weekends.

With the future development of the St Helena Secondary College synthetic pitch, it is anticipated that some of the demand on the Eltham North Reserve facilities will be taken up at the new facility.

The Nillumbik Soccer Strategy recommends the development of a year round municipal level soccer facility at Diamond Creek including the provision of a synthetic pitch. The support infrastructure provision at a municipal level soccer facility operating year round would be greater than that at a shared use local level facility.

2.6 State Sports Associations Facility Development Guidelines

Both Football Federation Victoria and Cricket Victoria have developed their own Community Facility Development Guidelines to assist Clubs and Councils with the planning and delivery of facility developments and redevelopments.

The guidelines provide the preferred levels of facility and amenity provision for community level sport. Both the FFV and the CV guidelines outline a hierarchy model of the facilities purpose and core use for Premier, Regional and Club level sport. It is recognised that the ability to provide the desired levels of amenity will be influenced by the type and levels of play, the local competition or Association requirements or rules, the Local Government Planning Scheme, policies, risk management, occupancy agreements and other site influences (i.e. capacity of the site, neighbouring properties etc.)


2.6.1 Cricket Victoria Community Cricket Facility Guidelines

For this project, the hierarchy level determined to be the most appropriate reference for cricket is Club level (home). The facility purpose at this level is:

Provide a mix of recreational and competitive cricket opportunities within a community club environment for local communities.

The Community Cricket Facility Guidelines state the following in relation to compatibility and multi use:

The vast majority of venues used for cricket are shared with an alternative sporting club or organisation. Historically, shared use has generally been a summer/winter seasonal relationship. While this is still relevant in community sporting facilities today, seasonal influences of other sports and with the emergence of winter cricket, the facility landscape is changing.

However, the key fact remains that cricket is a compatible user and sharer of community sporting grounds and clubrooms. With this in mind, it is important that cricket acknowledges shared use principles and seeks to ensure facilities are multi-purpose and flexible in design and at a minimum, meet the core functional requirements of other sports as well as consider other aligned non-sporting and community users that could be incorporated.

Two key principles of design and provision from the Cricket Community Facility Guidelines are:

1. Multi and Shared Use – Cricket clubrooms should be designed to allow for flexible use by a range of users including other sporting clubs, schools and community organisations.

2. Consolidation – Ensure efficient use of the resources by consolidating facilities within a single building envelope and promote the shared use of common areas and spaces.

2.6.2 Football Federation Victoria Rules of Competition and Men’s Regulations

The FFV 2015 Rules of Competition and Men’s Regulations outlines the facility and pitch arrangements relevant to the minimum class of facility required for all leagues.

The minimum class of facility required for Men’s State League 2 and 3 is Class C and Women’s Premier League is Class C. The guide outlines the player and officials amenities and this has been referenced when developing the components schedules for the various options.

A table has been attached in Appendix 2 outlining the preferred facility components for each of the options with a comparison to the SSA Facility Development Guidelines. Whilst the guidelines for both Cricket and Football amenities vary, generally, the greater recommendation of the two has been used to inform the Shared Community Facility Option 3.

Generally, the FFV guidelines specify the size of player change and amenities, umpires amenities and first aid rooms. The CV guidelines specify the size of almost all components of the sports pavilion.

2.7 Traffic Impact Assessment

MGA Traffic has been engaged to undertake a traffic assessment of the site.

The report sets out an assessment of the existing traffic and parking conditions on-site during times of peak activity and explores any opportunities and constraints associated with the operation of the site both during the present and following any proposed upgrade. The assessment includes consideration of the following:

Existing traffic, parking and transport conditions surrounding the site;

Existing site layout and access arrangements including consideration of both vehicular and pedestrian connectivity;

Existing peak parking demands and general adequacy of parking provision;

Potential car park layout improvements of the existing on-site facilities; and

Car park expansion and alternative parking opportunities.


In summary, the report identified that the site provides 117 on-site car parking spaces including 4 spaces that are allocated for assessable parking. In addition, a pseudo short term drop-off / pick-up area accommodating approximately 2 spaces is provided adjacent to the cricket practice nets in close proximity to the access to Wattletree Road. This drop-off area is signed for bus parking only, although vehicles were observed to utilise this space.

MGA were informed that the critical peak for on-site activity including traffic and car parking demands occur during the winter months a typical match day Sunday. The site generates a population demand of between 200-500 people at any one time on a typical Sunday. The demand is typically higher in the morning with a higher number of junior games occurring simultaneously. The number of persons on-site gradually decreases as the day progresses and the number of concurrent matches also reduces.

There is a steep uptake in on-site car parking within Eltham North Reserve with capacity being reached by 10:30am. The demand for parking remains fairly constant throughout the day, which is reflected by the steady state of parking demand.

Parking was observed to overspill onto Wattletree Road, which has a limited capacity for up to 10 spaces in the vicinity of the site. As such, many visitors are choosing to park illegally within the wide verges fronting the northern access. Observations indicate that in the order of 20-30 vehicles are parking within the verge area along Wattletree Road at any one time over the course of the day.

Pedestrian infrastructure surrounding the site is well utilised. No participants were observed to utilise the available bus service while cyclists in and around the site seemed to be passer by activity associated with the off-road trail.

The following initiatives could be considered to provide an improvement to the existing layout and operation of the existing and/or proposed car park and surrounding area.

Place bollards (or no-standing signs) along Wattletree Road to eliminate verge parking should be considered. Existing parking within the verge has the ability to be dangerous to vehicles and pedestrians alike.

Reconfigure the exiting on-site car park to operate as a one-way system (this includes any expansion). This will reduce conflict at changeover times and allow better circulation.

Reconfigure existing on-site accessible spaces to accord with the new disabled parking standard.

Extend the existing bus bay / drop-off zone and sign it for short-term drop-off use.

Place signage at the exit point directing overflow traffic to the Adventure Playground car park.

Provide signage into the Adventure Playground car park. In addition, adequately sign the shared path guiding those parking in this area to the pavilion site.

The intersection of Wattletree Road and the site access is expected to continue to operate satisfactorily should any additional parking and in turn traffic be generated on the site.

It is considered that the development of an additional 30 car parking spaces could be developed to adjoin the existing car park closest to the top oval.

An additional 50 spaces could be developed within the verge along Wattletree Road north of the site to expand the existing car park to the west.

The Project Reference Group identified the following additional initiatives:

Reinstatement of the old road from the south of the site.

The provision of a boom gate restricting vehicle access to the pavilion during peak times.

Removal of the road access between the pavilion and the synthetic pitch and replace with a roundabout where the road access will meet upgraded or redeveloped pavilion facilities.

Encourage participants and spectators to walk/ride to the facility.

There is no town planning requirement to provide additional car parking at the site as the upgrade or redevelopment of the pavilion is not intended to change the use of the site or increase use of the site. However, it has been recognised throughout the development of the Soccer Strategy and this study that traffic congestion and conflict is a major problem at the site.


An additional 70 – 80 car parks could be developed on site to improve traffic management, however, this could be considered as a separate project to the pavilion upgrade or redevelopment.

2.8 Access and Egress

Vehicle access to the site is from the north via the roundabout on Wattletree Road. The Soccer Strategy, the Traffic Engineers Report and stakeholder consultation have all highlighted parking and traffic management as a concern from 4pm and on weekends during the winter season.

Traffic conflict occurs between the soccer use and scouts use at times when equipment trailers are being loaded or unloaded or when children are being picked up and dropped off between games.

All stakeholders considered re-opening of the access road from the south of the site. It was thought that this would alleviate conflict between the Scouts and the Soccer Clubs use of the site during winter.

Council investigated the option and was advised that Vicroads would not give permission to re-open the original access road due to site lines along Wattletree Road being a safety concern.

The existing road from the north will need to be modified to improve traffic management and safety with the inclusion of a turn around at the new/redeveloped pavilion and a boom gate to restrict access during peak times.

2.9 Legislative Considerations and Best Practice Initiatives

Consideration was given to legislative requirements and best practice in contemporary facility design influencing the site including:

Statutory planning Provisions (zoning and overlays);

Disability Discrimination Act (DDA) compliance;

Universal Design

Cultural Heritage Sensitivity

Environmentally Sustainable Design

Crime Prevention Through Design

Building Code of Australia

2.9.1 Statutory Planning Provisions

2.9.1.1 Planning Zone

The site is zoned PPRZ (Public Parks and Recreation Zone). This zoning recognizes areas for public recreation and open space. Works carried out on behalf of Council over the value of $1M will be subject to the planning scheme requirements and will require a planning permit.

2.9.1.2 Planning Overlays

The site is subject to 2 Environmental Significance Overlays, ESO1 – Faunal Habitat Significance and ESO4 – Waterways. These overlays protect environmentally significant sites, fauna and habitats along watercourses.

The site is also subject to a LSIO overlay (Land Subject to Inundation). This overlay identifies land at risk from flooding and ensures that development adequately responds to that risk.

Whilst the provision of support infrastructure to service the active sports fields at the site is consistent with the zoning, the site is an environmentally significant area and any redevelopment of the existing


pavilion or development of new/additional facilities will need to be considerate of minimizing the impact and disturbance of the site. Redevelopment of the pavilion within the exiting footprint of the already built on or disturbed site would be preferred than the development of additional buildings and infrastructure.

2.9.2 Disability Discrimination Act 1992 (DDA) Compliance

The Federal Disability Discrimination Act 1992 (DDA) provides protection for everyone in Australia against discrimination based on disability.

The DDA makes it against the law to discriminate against someone if they have a disability in the following areas of life:

Access to premises used by the public;

Activities of clubs and associations;

Participation in sport;

The Act also means that the premises and facilities of clubs and associations should be accessible to people with a disability.

It is recommended that any upgrades to the existing building or the development of a new facility or facilities comply with DDA legislation. This includes the provision of the following in any redevelopment or development of new facilities:

Internal lift if the building is more than one level;

Accessible pathways from playing fields, car parks and other significant features of the site to the pavilion/s;

Accessible ramps and car park treatments;

Accessible parking;

Accessible amenities for the general public and players.

2.9.3 Universal Design

Universal Design is the process of designing products and environments to be used by everyone, to the greatest extent possible, without the need for adaptation or specialized design. Universal design is a process, not an outcome. Universal design assists everyone, not just people with a disability.

The aim of universal design is to provide one solution that can accommodate all people including people with a disability, as well as the rest of the community. Universal Design incorporates the needs of older adults, children and young people, women and men and people who are left handed or right handed.

The concept of Universal Design is to simplify life for everyone by making the built environment more usable to as many users as possible at little to no additional costs. Equal access for all users is a fundamental requirement of current building design to meet the expectations of the community. Whilst building codes and design standards determine the minimum requirements, public facilities such as sports pavilions demand a higher concept for ‘ease of access’. This extends from the car park, to footpaths, drop off points, entry ramps, main entries, reception/cafe/retail counters, passageways and doorways, and change rooms.

Universal Design is a principle-based approach to achieve the goals of best practice design. The seven principles of Universal Design are as follows:

Equitable use (Be Fair) - the design does not disadvantage or stigmatise any group of users.

Flexibility in use (Be Included) - the design accommodates a wide range of individual presences and abilities.

Simple and intuitive use (Be Smart) - use of the design is easy to understand, regardless of the user’s experience, knowledge, language skills, or current concentration level.


Perceptible Information (Be Independent) - the design communicates necessary information effectively to the user, regardless of ambient conditions or the user’s sensory abilities.

Tolerance for error (Be Safe) - the design minimises hazards and the adverse consequences do accidental or unintended actions.

Low Physical effort (Be Active) - the design can be used efficiently and comfortably, and with a minimum of fatigue.

Size and Space for Approach and use (Be Comfortable) - appropriate size and space is provided for approach/reach/manipulation, and use, regardless of the users body size, posture, or mobility.

It is recommended that Council integrate a universal design principle approach into any facility development or re-development and that Council independently audit all proposed designs prior to construction.

2.9.4 Cultural Heritage Sensitivity

Cultural heritage is the legacy of physical artifacts and intangible attributes of a group or society that are inherited from past generations, maintained in the present and bestowed for the benefit of future generations. Cultural heritage includes tangible culture (such as buildings, monuments, landscapes, books, works of art, and artifacts), intangible culture (such as folklore, traditions, language, and knowledge), and natural heritage (including culturally significant landscapes, and biodiversity).

The Aboriginal Heritage Act 2006 (the "Act") commenced operation on 28 May 2007 and provides for the protection and management of Victoria's Aboriginal heritage with processes linked to the Victorian planning system. The Aboriginal Heritage Regulations 2007 give effect to the Act. The Regulations set out the circumstances in which a Cultural Heritage Management Plan (CHMP) is required to be prepared, and the standards for the preparation of a CHMP.

The preparation of a Cultural Heritage Management Plan is required when a listed high impact activity is proposed in an area of cultural heritage sensitivity, as defined by the Aboriginal Heritage Regulations 2007.

High impact activities are prescribed in the Aboriginal Heritage Regulations 2007. High impact activities include developments with the potential to cause significant changes in land use. Areas of cultural heritage sensitivity are landforms and land categories that are generally regarded as more likely to contain Aboriginal cultural heritage.

An area of cultural heritage sensitivity (other than a registered place or cave) is no longer regarded as sensitive if all of it has been subject to past significant ground disturbance. Significant ground disturbance is defined as disturbance of the ground or waterway by machinery in the course of grading, excavating, digging, dredging or deep ripping (to a depth of 60cm or more).

The Diamond Creek has been identified as an area of cultural heritage sensitivity and is likely to trigger the need to prepare a Cultural Heritage Management Plan if significant development was proposed outside of the footprint of the existing pavilion.

2.9.5 Environmentally Sustainable Design (ESD)

Council’s Ecological Sustainable Development Policy indicates that Nillumbik Shire Council is committed to a sustainable and innovative approach when undertaking Council operations. Council is also committed to creating a sustainable community through leadership and establishment of programs in the areas of biodiversity, energy, water and waste.

Council policy states that 10% of the project budget should be allocated toward ESD components.

Broadly, it is the policy of Council that capital projects optimise the use of environmentally appropriate materials in construction, and are made to be resource efficient by incorporating infrastructure, fittings and appliances, which minimise ongoing energy and water use. In addition, capital projects are to incorporate elements that improve the comfort of the end user, generate cost savings, utilise the local economy, and allow for the demonstration of leadership in sustainability and provision of environmental education.


For this project (budget is greater than $1 million), the project should aim to achieve the equivalent of a 6-star rating using the Green Star assessment tools. Formal Green Star certification is expensive and onerous, and will only be undertaken for projects wishing to showcase the ESD achievements.

In accordance with Council policy, an investment analysis of ESD items must be completed to determine which items will provide the best return on investment. Any ESD item showing less than a 10 year payback period in a life cycle costing assessment must be included in the project budget. The inclusion of any ESD item showing more than a 10 year payback period must be determined by factoring in the expected useful life of the item, any link to relevant Council procurement and maintenance policies and the environmental showcase value of the item.

In addition to the energy and water efficiency provisions, it is of particular interest to Council to minimise waste to landfill through the construction and operational phases of a project by choosing recycled and recyclable materials and providing infrastructure to help occupants separate and dispose of waste in accordance with waste services in the Shire, minimising exposure of users to harmful chemicals (i.e. using low VOC finishes, glues, cabinetry, paint, etc.) and minimising harm to the natural environment.

Of particular relevance with this project is the wildlife corridor along the Diamond Creek. It is imperative there are no lights or windows on the creek side of the building, that the building footprint does not move any closer to the creek and that noise from the building or outdoor activity areas is minimised by the building materials and orientation.

2.9.6 Crime Prevention Through Environmental Design (CPTED)

Crime prevention through environmental design (CPTED) is a multi-disciplinary approach to deterring criminal behavior through environmental design. CPTED strategies rely upon the ability to influence offender decisions that precede criminal acts.

CPTED principles of design affect elements of the built environment ranging from the small-scale (such as the strategic use of shrubbery and other vegetation) to the overarching, including building form of an entire urban neighbourhood and the amount of opportunity for "eyes on the street".

We all recognise when the space we are in sends us a message about safety, "this is a safe place" or danger, "this is an unsafe place". The theory behind CPTED is that the design of a physical environment can produce behavioral effects that will reduce both the incidence and fear of crime. These behavioral effects can be accomplished by reducing the susceptibility of the environment to support criminal behavior.

There are five basic strategies in CPTED:

Natural access control;

Activity support;

Maintenance;

Natural surveillance; and

Territorial reinforcement.

2.9.7 Building Code of Australia

When an existing building is being upgraded or redeveloped, the Building Regulations 2006 specify the requirement to upgrade the building to current BCA requirements. In the case of major alterations and extensions, if the alterations and extensions represent more than 50% of the original volume of the building, then the entire building (new and existing) must be upgraded to compliance with current day regulations.

All new works (new extensions and new alterations to existing buildings) need to comply with current day regulations.

An allowance has been included in the cost plan to upgrade the amenities in the community hall to provide accessible facilities in line with the BCA.


2.9.8 Council’s Asset Management Policy

Council is responsible for the provision of a wide range of services, infrastructure and facilities to meet current and future community needs. This requires Council to hold and maintain a significant base of infrastructure assets, which necessitates not only substantial initial investments, but also continued expenditure to maintain and renew assets over the course of their respective useful lives.

A formal approach to the management of infrastructure assets is essential in order to provide services in the most cost effective manner for present and future customers.

Asset management is a systematic process to guide the planning, acquisition, operation and maintenance, renewal and disposal of assets. Its objective is to maximise asset service delivery potential and manage related risks and costs over their entire lives.

Council’s vision for asset management is to ensure that it provides assets and infrastructure support services that are appropriate and responsive to community needs, accessible and sustainable for current and future generations.

Some of the key principles within the policy include:

Service delivery needs form the basis of asset management. Service levels should be developed in consultation with key stakeholders that balance demographic, social, economic, technical, budgetary and environmental expectations to achieve acceptable services for the community.

Asset management policy, strategy and plans are directly linked to the Council, strategic resource, capital and annual plans.

Following each annual budget cycle, asset management plans and the strategic resource plan are reviewed to ensure they continue to reflect the current financial position and to maintain currency between the documents.

Planning for new assets and the upgrade of assets is driven by Council’s strategic resource plan, service plans and asset management plans.

Whole of life costs are considered in decisions regarding the procurement of new or upgrade of assets.

Change the composition of capital spending from expansion and upgrade to renewal.

2.9.9 Council’s Procurement Policy

Council is currently working to establish a firm policy on in-kind works for capital works or capital improvements on its assets.

In general, Council does not permit the provision of in-kind works for the following reasons:

Insurance concerns – Liability for a workplace accident involving volunteers proving in-kind works.

Sub-standard works – Responsibility for rectifying sub-standard works.

Commercial Builder – Any building works must be completed under a commercial builders license. Most commercial builders are not willing to accept responsibility for in-kind works and the issues with insurances and works delays.

Work Delays – Often in-kind works are offered by clubs, but they are scheduled around paying jobs. The tradesmen offering the in-kind still need to undertake paid work during this time. This often results in frustrating delays as builders wait until in-kind works are completed.

Procurement Legislation – Council must comply with the Local Government Act with regards to procurement. Clubs often have members who will provide services or materials at reduced rate. If they are the most competitive, they’ll most likely be awarded the works. Whilst encouraged, it is very rate for members of a sports club to tender for works.


Incomplete Works – Council has encountered instances in the past where works have reached a certain stage and then stopped. It is often more costly to then get the works completed by others.

In general, Council is willing to accept in-kind donation of items provided they meet the requirements of users and Council. Donation or supply of items such as furnishings and appliances are considered acceptable provided they comply with safety and energy efficiency requirements.

2.9.10 Sustainable Financial Management Practices

In identifying the financial challenges and limited resources available and making decisions in a constrained financial environment, Council observes sound financial management principles stipulated in Section 136 of the Local Government Act (1989) and Council’s Financial Sustainability Plan (2013).

The financial principles and relevant excerpts, detailed in the FSP, which directly apply to this project include:

Sustainable Budgeting: Council will manage its finances to enable it to meet short-term requirements without compromising its long-term financial sustainability.

Asset Renewal: Council will provide well-maintained infrastructure assets that are fit for purpose and provide the required level of service to the community.

New Assets: Council will develop new or upgraded infrastructure assets to meet identified community needs as established through policy, planning, research and consultation. Council will establish sound cost estimates and project management plans prior to making budget allocations for such projects.

User Pays: This principle has regard for factors including user capacity to pay and equity in the subsidisation of similar services. A key principle that applies is that the higher the level of private benefit, the higher the proportion that will be paid by the user, and the lower the level of Council subsidy.

Council has an objective and responsibility to promote and facilitate sports participation through the development and management of fit-for-purpose facilities. In the interest of fairness and equity to all sports clubs, extending community facilities to incorporate above standard provision or provide for commercial operations are generally not the responsibility of public funding.


Discussions were held with the current key tenants of Eltham North Reserve to identify the current usage patterns and future pavilion/hall needs and issues. The following provides a summary of the key issues identified through discussions with:



Eltham Eagles Football Club

1st Eltham North Scout Group

University of the Third Age and other potential users

Football Federation Victoria

3.1 North Eltham Wanderers Cricket Club

The North Eltham Wanderers Cricket Club was established in 1981 and is the summer season tenant club at Eltham North Reserve. The Club was originally located at the Adventure Playground sports ground with the clubrooms being the tin shed that is still there today.

There are currently 19 teams and approximately 50 modified participants representing the club, consisting of:

Ten junior teams

Six senior teams

Three veterans teams

Milo cricket development program – 50 participants

The club fielded a female team in the T20 Blast however due to the quality of the program it is likely the girls will not return for the 2015/2016 season.

The following table details a slight decline in participation over the last 5 years.

Table 3 North Eltham Wanderers Cricket Club Membership 2010/2011 - 2015/2016

Year Senior Teams

Junior Teams

Veteran Teams

Milo Participants

Total Participants

2011/2012 8 10 3 26 341 2012/2013 9 10 3 34 346 2013/2014 8 8 3 70 355 2014/2015 8 7 4 62 347 2015/2016 7 8 3 50 320

Provided by Cricket Victoria 4th November 2015 Milo Participant Figures Provided by NEWCC Membership trends have declined with the Club supporting approximately 320 players. This is a reduction of 21 participants over a 5-year period (6% decline). Membership is almost exclusively male.

The following information was provided regarding ground usage and participation:

The cricket club makes use of all grounds and clubroom facilities between October and March each year.

3 Key Stakeholder Discussions


Pre season for the senior teams operates from July/August each year.

During the season the Clubrooms are used each Saturday night with meals often being served.

The following information was provided by the Cricket Club regarding facility needs and limitations of the site:

The condition of the sporting reserves is poor and is impacting the club’s ability to host finals. The top oval is overused and is not top dressed until the Christmas break.

The Club believes that the state government funding for Eltham North was to be split between the two sports clubs. It is acknowledged however that $1M will not be sufficient to fund the proposed clubroom as specified by the cricket club.

The cricket club also indicated a commitment to contribute to the proposed developed by means of in kind support and a financial contribution.

The Clubs preference is for the development of two stand-alone facilities to service the needs of cricket, soccer and the scout group. However the Club indicated that they would not rule out a single integrated facility on the basis that the same components and separate areas were provided to the cricket club.

3.2 Eltham Redbacks Football Club

The Eltham Redbacks Football Club was established in the mid 1980’s. The Club has a current membership of approximately 876 players which is represented in over 48 teams ranging from the age of 4 years to 45 years +.

The following table indicates the growth in participation over the last 8 years.

Table 4 Eltham Redbacks Football Club Membership 2008 - 2015

Year Male Female Total

2008 262 85 347 2009 274 88 362 2010 535 92 637 2011 596 108 704 2012 740 110 850 2013 676 174 850 2014 685 156 841 2015 701 175 876

Provided by the Eltham Redbacks Football Club Membership over the past 8 years has increased by approximately 529 players (152%).

Female participation represents approximately 20% of members (175 female members).

The Club has currently capped the growth primarily due to the lack of facilities and available playing grounds. The development of a synthetic soccer pitch and associated change rooms at nearby St Helena Secondary Club will provide the club with a new, year-round training and competition facility.

The following information was provided regarding ground usage and participation:

The club is based at Eltham North Reserve and uses the synthetic pitch (in summer and winter seasons), the top (turf) oval (winter season only) and the Adventure Playground oval.

Training occurs Monday to Thursday nights on both grounds at Eltham North Reserve from 5.00pm to 10.00pm. Training would normally occur on the Adventure Playground oval between 5.00pm and 8.00pm. Each team trains twice per week.

Games are played on Friday nights for FFV Games and the Over 45’s League. All other matches are played on Saturdays and Sundays in a home and away program on the synthetic ground and the top turf oval between 9am to 6pm with approximately 1000 to 1500 people using the site per week.


The club currently was unable to accommodate around 100 new players in the winter 2015 season (mainly 12-14 year olds). The club cannot grow any further until additional playing facilities become available.

The club operates over a summer and a winter season. The winter season starts in April and runs to the end of September (6 months). Playoffs and finals take place during September. Ladies and Men’s preseason starts in early February to the end of March (2 months). A knock out series is run during the pre season period.

Junior U12 and U13 preseason and trials start in February to March (2 months) with the season proper commencing from April to the end of September (6 months) with finals finishing in the 3rd week of September.

U8 to U12 don’t have a finals series. Children in these age groups train 2 nights a week and play one day a week.

U4 and U5 play small-sided games on Saturday mornings from May to September for 16 weeks. Approximately 180 children participate.

Veterans (over 45’s) train on Wednesday nights and play Friday, Saturday or Sunday games. There are 6 teams in the veteran’s competition with 1 from Diamond Creek, 1 from Thomastown and 4 from Eltham.

There are approximately 30 social Mum’s and Dad’s players on Monday or Wednesday night who enjoy a social game to keep fit. The club also runs yoga classes for parents and players.

The summer program starts after the completion of the winter finals in mid October and runs for 10 weeks up until Christmas. Approximately 120 – 150 juniors who wish to continue playing over this time will train 2 nights a week. Inter club matches are played along with Summer 7’s, 5 a side or futsal. Matches are not played at the home ground.

Seniors will train during the summer period from November through to February one night a week. No club matches are held for seniors during this time.

Over 45’s will play tournaments during November to raise money over a couple of weekends.

During the winter period, players train 2 nights per week (Monday to Thursday) for approximately 1 – 1.5 hours). Monday and Wednesday training for all girls teams and U8 and U11 boys teams. Tuesday and Thursday training for all boys teams from U12 to senior men’s.

The following information was provided by the Soccer Club regarding facility needs:

The existing pavilion does not meet the needs of the club and was not built with the purpose of servicing a large soccer club. Most components of the facility are inadequate including lack of change rooms for female players and umpires rooms, the kitchen and social rooms are too small, there are no meeting or administration space, storage is limited and the public toilets are inadequate.

The pavilion is shared seasonally between the soccer and cricket clubs however, soccer activities continue in the summer season where access to the facilities is restricted due to cricket tenancy.

The clubroom is approximately 120m2 including club rooms, canteen, umpires room and store. The amenities include 2 change rooms with showers and toilets at each end of the building. Minor modifications have been made to the building to separate toilets from the change rooms to enable the facilities to be used by the public.

The Club has identified the following limitations of the site:

Vehicle access between the pavilion and the synthetic pitch is restricted due to the number of players and parents in this area. Vehicle access is restricted with the use of road barriers manually located between the entry car park and pavilion.

Access to the pavilion is required during the summer season.

A car drop off zone is required.


Additional sports grounds are required (which have been identified at Diamond Creek). The summer grass on the top oval is not ideal for soccer. Council is currently testing the over sowing of cool season grasses on the rugby ground at Bridge Street Reserve, Eltham.

The pavilion does not meet the needs of the club as previously highlighted.

A review of the revised soccer clubroom plans was undertaken and a component schedule has been included in the report.

3.3 Eltham Eagles Football Club

The Eltham Eagles Football Club was established in 1994 in response to a demand for a Saturday soccer competition. The Club is affiliated with the Victorian Church’s Soccer Association.

The Club has a current membership of approximately 150 players and participation over the last three years has fluctuated.

The Eltham Eagles Football Club plays on the synthetic ground and the Eltham North turf oval on Saturdays. They train on the Adventure Playground oval 1 night a week however, this ground was unavailable from June 2015 for the remainder of the season due to poor drainage and ground saturation. The club is currently training on a synthetic pitch at RMIT and continuing to seek additional training grounds.

From winter 2017, the club will relocate to Wattle Glen War Memorial Reserve following the current redevelopment of the sports ground. Relocation was recommended in the Soccer Strategy.

3.4 Eltham North Scout Group

The Eltham North 1st Group has approximately 104 young people, 14 leaders and 28 other adults and is located at the Eltham North Reserve Hall. The group offers activities to Joeys (6 – 7 year olds), Cubs (8 – 10 year olds), Scouts (10 – 14 year olds), Venturers (14 – 17 years) and Rovers (18 – 25 years).

The hall is used 4 nights a week after school by the following groups:

Cubs (2 nights per week – up to 30 plus adults);

Joeys (1 night per week – up to 12 plus adults);

Scouts (1 night per week – up to 60 plus adults); and

Venturers/Rovers (1 night per week – up to 46 plus adults).

The group participates in camping and adventure activities over the weekend and sleepovers are usually on Friday and Saturday nights in the scout hall.

The Eltham North 1st Group leases a section of the Eltham North Pavilion exclusively for activities and storage of equipment. The toilets attached to the Eltham North Hall are used by the Scouts as there are no toilet facilities within the leased area. The facilities leased by the group include a multipurpose hall with timber floor (approximately 120m2), a meeting room (approximately 20m2), an attic (approximately 32m2), and storage accessible via a roller door from the car park (approximately 36m2).

The following information was provided by the District Commissioner of the Nillumbik Whittlesea Scouts – Plenty Valley Region.

The existing hall is too small for the size of some of the groups to be accommodated in one night. Mondays is the busiest night with up to 60 Scouts plus adults. The hall can only accommodate up to 15 participants in sleepovers on Friday and Saturday nights.

All existing breakout rooms are too small to undertake typical scout group activities. The Venturer’s den and Rover’s den could be increased in size and both need to be accessible. The Venturer’s den is currently located up a flight of stairs in an attic.


There is currently no leaders room. A room to house leaders resources including desks, files, photocopier or other items to assist with running programs would be ideal. Leaders could also use this space to hold meetings on weeknights when the hall is being used by the youth section.

The equipment storage room is about half the size it needs to be and it requires 2 roller doors to accommodate and secure 2 trailers. There are many safety issues with the existing storage space. The internal resources storage room is adequate.

The existing facility has a small kitchenette in a passageway. A full kitchen is preferable to enable scouts to participate in skill development and general food preparation.

There are currently no toilet facilities within the leased area. The hall toilets are used currently however, these need to be booked for Friday and Saturday night sleepovers.

Vehicle access to the scout hall and storage is limited after 4pm with the closure of the road from the entry car park. Inconsiderate parking by other reserve users can create congestion and pedestrian safety hazards.

The demand on the site during the winter season is high with soccer and scout usage at the same time. Whilst the location of the hall is good, access to the outdoor sports grounds is limited. Relocation of the facility to a less busy area (i.e. the Adventure Playground) would be better.

A review of the current Scout facilities was undertaken and a component schedule is attached to the report.

The Scout Group intends to “take over” the Community Hall for Scouts use after 4pm on Monday to Thursday, year round. The hall would be made to look like a Scout Hall. Community use of the hall could continue during the day and on weekends, however, night use of the hall would no longer be available to the community during the summer period under this arrangement;

Further discussion will need to be had regarding the tenancy arrangements for the use of the Community Hall by the Scouts. Scouts are open to a lease of the hall and managing the community bookings;

The Eltham North Scouts Group has not requested a redevelopment of the existing facility and can operate quite effectively with what they have, however, the Scouts would gratefully accept any improvements to their situation.

3.5 Other Potential Users

Investigation into the potential use of the new or redeveloped facilities outside of the seasonal or year round use was investigated.

Priority use of the facilities by the sports clubs during summer and winter would continue to limit use of the sports club pavilion by others to day time use only. This would generally be between the hours of 9.00am to 4.00pm Monday to Friday only.

Use of the community hall during the winter period would continue to be limited to 9.00am to 4.00pm Monday to Friday. The Scouts hall is leased and is unavailable for alternative community activities.

The University of the Third Age (U3A) expressed interest in the use of newly developed or upgraded sporting club facilities for the delivery of educational classes during the day on Monday to Fridays on a year round basis. They currently use the annex to the old courthouse in Eltham and share the facility with the Historical Society. Other facilities are hired to deliver programs including the Living and Learning Centre, art studio at Eltham High School, Nillumbik Health, Menser Hall and the Library.

This type of activity would be considered compatible with the primary use of the facilities as a sporting club pavilion. Council’s community halls management team have indicated a demand for community hall type facilities in the evenings but have not identified a demand for additional facilities during day time hours.


3.6 Football Federation Victoria

Football Federation Victoria (FFV) is the peak governing body for soccer and administers the winter-season competition which ERFC is affiliated with.

FFV, in supporting Council in planning and developing facilities of soccer, seek to achieve the following:

Needs of the sports clubs and meeting FFV facility guidelines,

Needs of the community and ensuring equitable access for all formal and informal user groups, and

Needs of Council having regard for the financial implications of any proposed capital works.

FFV see that development of facilities at Eltham North Reserve primarily need to focus on equitable access to amenities, included much needed additional female friendly change rooms to underpin its inclusive environment. For a club of this size, FFV would recommend four, universally accessible change rooms.

As football is increasingly recognised as a 10-12 month a year sport, the need to provide year round training and competition opportunities, especially where synthetic surfaces are available, is paramount. Appropriate social spaces to respond to club activities are needed, with use by other community groups encouraged. The design of flexible social spaces enabling areas to be partitioned best responds to year-round demands.


Section 1 to 3 of this report has investigated the current situation at Eltham North Reserve and has provided detailed information on the following:

Current facilities and use;

Site capacity in regards to services;

Traffic impacts;

Legislative considerations; and

Stakeholder requirements.

In line with the vision for the Eltham North Reserve (adopted 2007), the Project Working Group reviewed the vision and objectives to reflect the current and future uses of the Eltham North Reserve recreation precinct, and required supporting facilities.

The Eltham North Reserve Recreation Precinct Vision (2015) is to provide for a range of community sport and active recreational opportunities that seeks to optimize use of open space, supported by accessible and sustainable community infrastructure sensitive to the precinct’s natural setting and surrounding land uses.

The vision and objects of Eltham North Reserve Recreation Precinct were referenced and provided guiding principles influencing the development of future options. A copy of the full vision and objectives are attached in Appendix 4.

Throughout the planning process, 3 facility development options have been developed.

These are:

OPTION 1 - Two separate pavilions - This includes 2 separate buildings, 1 for cricket (new building), and 1 for soccer and scouts (this will include the retention of scout and community hall areas with the development of new soccer facilities). The player amenity components largely reflect industry guidelines with larger social facilities.

OPTION 2 - Integrated club pavilion with separated social areas – 1 building with cricket and soccer sharing player and referee amenities, circulation space, meeting room, and first aid. Each club having their own separate larger social rooms including duplicated bar kitchen, storage and administration areas orientated to their separate main playing surface.

OPTION 3 - Industry standard pavilion for seasonal tenants – typical of Council/SRV funded pavilion provision shared between seasonal tenants, but allowing for flexibility in social rooms that supports soccer use in winter and cricket use in summer as well as some soccer summer use allowing for year round sport.

All three options would see the retention of the scouts’ existing hall for their continued use and the retention of the existing community hall for current activities with the option of additional use by the scouts after 4pm if required.

All three options would also require the development of a new scouts store room accessible from a new entry from the south of the site and an upgrade to the existing hall amenities to meet BCA requirements as a minimum.

A Universal Design approach will be undertaken whichever option is to progressed.

4 Future Development Options


4.1 Options Analysis

Each option has been assessed in regards to the advantages and disadvantages and is outlined below:

4.1.1 Option 1 – Two Separate Pavilions

4.1.1.1 Advantages

Soccer Club has their own amenities to operate all year round;

No conflict of use;

Facilities designed to meet functional requirements of all stakeholders;

Provides opportunity for community use of facilities in off-season and out of tenant club use in season.

4.1.1.2 Disadvantages

Under-utilised cricket social rooms during the winter season;

Highest capital cost;

Significant development on the site;

Duplication of some facility components;

Two buildings will double the volume of construction materials consumed, including the embodied energy of same, contributing to higher greenhouse gas emissions

May result in neighbourhood amenity issues;

May result in over development of site;

Significant cut required to construct cricket club facilities due to the topography of the site;

Demand for community facilities at the times available (Monday to Friday, 9am to 4pm) has not been established;

Increased asset management costs.

4.1.2 Option 2 – Integrated Facility with Separate Social Areas

4.1.2.1 Advantages

Clubs will have their own social space alleviating conflict of use in the summer season;

Facilities designed to meet functional requirements of all stakeholders;

Better usage of restricted site;

Reduced impact on site and open space;

Shared facilities i.e. change rooms, first aid, meeting rooms;

Provides opportunity for community use of facilities in off-season and out of tenant club use in season.


Large development envelop;

Duplication of social rooms;

May result in over development of site;

Demand for community facilities at the times available has not been established;


Likely to result in increased asset management costs with duplicated facilities compared to the industry standard model.

4.1.3 Option 3 - Industry Standard Facility for Seasonal Tenants

4.1.3.1 Advantages

Delivers fit for purpose facilities, typical of Council provision;

Clubs have amenities to operate within their allocated season;

Facilities designed to meet majority of functional requirements of all stakeholders;

Better usage of restricted site;

Reduced impact on site and open space;

Shared use of all facilities i.e. change rooms, first aid, meeting rooms, social rooms;

Create flexibility in social room layout that enables separation of spaces to reflect sports needs and support multi-use;

Reduces issue of facility duplication;

Likely to cost the least for ongoing maintenance over the life of the facility compared to other models.


Clubs concerned that the facility will not address all of their social needs;

Potential conflict of use due to shared use of facilities particularly during summer season, unless clear understanding via an MOU is established for programmed use and access.

4.2 Future Occupancy Arrangements

Currently, the sporting clubs occupy the site on a seasonal tenancy agreement. This means that each Club is given permission to use the sports grounds and support facilities for either the winter or the summer season, on particular days and at particular times.

The sporting clubs are responsible for the payment of a fee to Council based on their amount of use as well as utility costs incurred during their tenancy. Council is generally responsible for all other costs associated with the maintenance and management of the sporting and club facilities.

The Scouts Group occupies the Scout Hall under a lease agreement. The lease entitles the Scouts to exclusive use of the hall on a year round basis. The tenant is responsible for all outgoings and building maintenance in exchange for a peppercorn rent per annum ($10 per annum).

Use of the Community Hall is via an annual, term or casual booking. This function is administered through Council’s Community Halls Unit and users are invoiced monthly. All outgoings and building maintenance are the responsibility of Council.

The ERFC and the NEWCC have expressed interest in leasing the new or redeveloped facilities (Option 1 and Option 2 only) on a year round basis with the ability to sublet the social rooms to community groups as a source of revenue raising. This would result in the Clubs being responsible for all outgoings, building maintenance and ongoing management of the facilities.

The ENS would continue to occupy the Scout Hall on a lease (a new lease needs to be negotiated). The Scouts have also expressed interest in occupying the Community Hall for Scout activities after 4pm on Monday to Thursday and some weekends for sleepovers. The Scouts preference is to display Scout memorabilia and transform the Community Hall into a Scout Hall, with continued community use of the hall during the day and on weekends during the summer period.

Future discussions will need to be had between all reserve tenants and Council to determine the most appropriate occupancy arrangement for newly developed/re-developed facilities as well as the existing Scout and Community Hall facilities.


No other seasonal sports tenant occupies a Council facility under a lease arrangement , unless the tenant also assumes responsibility for developing and maintaining the playing surface such as hockey, tennis or lawn bowls.

4.3 Facility Component Schedules

Five facility Component Schedules have been developed for each option with extensive consultation with the tenant clubs. These were used to develop the three development options.

The component schedules include:

1. Eltham Redbacks Football Club preferred components

2. North Eltham Wanderers Cricket Club preferred components

3. 1st Eltham North Scouts requirements

4. Integrated Club Pavilion with separate areas based on club preferred components

5. Industry Standard Pavilion for seasonal tenants.

Applicable to all options is the incorporation of Universal Design principles in the planning of facilities, ensuring infrastructure is designed for equitable access for everyone.

The facility component schedules are included in Appendix 5.


4.4 Summary of Component Schedules

The following table provides a summary of the components requested for the 3 options: Check this is the latest one.

Table 5 Summary of Component Schedules

OPTION 1 OPTION 2 OPTION 3

Area Soccer - Stand Alone Facility

Cricket - Stand Alone Facility

Combined Facility Based on Tenant Club Preferred Components

Industry Standard Shared Pavilion

Social Facilities

Social Room 132 150 282 150 Bar/Kitchen/Kiosk/ Merch/Cool Room /Storage

30 40 70 33

Amenities (Male/Female/ Accessible)

30 30 30 35.5

Lift/Internal ramp/corridors

40 40 40 40

Sub Total 232 260 422 258.5

Administration/Meeting Rooms

Administration 10 10 20 15

Meeting Room/s 0 0 0 15

Storeroom 10 10 20 0

Scorers Viewing 0 0 0 3

Sub Total 20 20 40 33

Change Rooms/Amenities

Player Change Rooms 80

(4x20) 50

(2x25) 80

(4x20) 80

(4x20)

Player Amenities 32

(2x10) (1x12)

30 (2x15)

32 40

(2x20)

Sub Total 112 80 112 120

Public Toilets

Male/Female/Accessible 30 6 30 30

Sub Total 30 6 30 30

Referees Room Referees/Umpires Room

12 9 12 15


Equipment Storage

Club Storage Existing Scouts

Storage 10 10

60 (2x30)

Cleaner/Rubbish 3 3 3 5


First Aid Room

First Aid Room 9 0 9 10


OPTION 1 OPTION 2 OPTION 3

Sub Total 9 0 9 10

Participant and Spectator Seating Participant and Spectator Seating

0 0 0 0

Sub Total 0 0 0 0

Entertainment/Courtyard

Entertainment Area 0 100 100 0

External Storage 10 0 10 40

(30 for cricket) (10 for soccer)

Curators Shed 0 0 0 60

Sub Total 0 100 110 100 Sub Total of Building Area

418 388 638 531.5

Total Area 428 488 748 631.5

Under all models, the Scouts would retain their existing Scout Hall facility with additional access to the community hall (continued community use during the day). The Scouts require a new storage area of 60m2. Internal modifications to the existing amenities within the community hall would require upgrading to comply with the Building Code of Australia.

4.5 Indicative Capital Cost

Quantity Surveyors Tuner and Townsend have completed an independent construction cost analysis for the 3 options. Given that concept plans have not been developed at this stage of the planning, the cost analysis is conservative with some assumptions being made.

A further cost analysis should be undertaken in Stage 2 of the project when a preferred option is identified and concept plans are completed.

The indicative capital costs have been identified for each option:

Option 1 – Two separate pavilions involving the construction of a new clubroom facility for cricket and the demolition and development of a new pavilion on the existing site for soccer.

Total $3,982,360 (Soccer pavilion $1,675,000; Cricket pavilion $1,833,800)

Option 2 – A single, two storey integrated facility with separate social areas and associated bars and kitchens for each sports club.

Total $3,280,600

Option 3 – A single, industry standard facility, typically provided by Council, supporting seasonal sport with flexible social rooms allowing for soccer use year round.

Total $2,792,900

For each option, the costs include compliance upgrades to the Scouts and Community Hall and additional scout storage at a cost of $321,560, and $152,000 for traffic management improvements.

A further $150,000 to fund construction project management costs is in addition to the construction cost analysis. This will be funded by Council with a commitment made in the 2015-16 Council budget.

An additional 80 car parks have been estimated to cost $499,000. There is currently no planning requirement to provide additional car parking on site, however, tenant clubs indicated that car parking and traffic movement around the site is a problem. All car parking and traffic management initiatives


have been separated from the building costs. The construction of additional car parking sits outside the scope so this item has not been considered in the budget analysis.

Appendix 1 of this report provides a detailed quantity surveyors report for all 3 options.

4.6 Funding Opportunities

The 3 development options ranges from $2,792,900 to $3,982,360 (not including additional 80 car parks).

All options carry a funding gap that will need to be met to upgrade facilities. Other State and Federal Government grant programs have been considered, but the project either fails to meet the funding criteria or is highly unlikely to be competitive against other projects.

Sports club tenants have identified a possible contribution up to $500,000 ($250,000 per club) towards the separate social rooms and associated revenue generating facilities (bar and kitchen) identified in options 1 and 2 only. Contributions from each club are likely to involve cash and borrowings where both clubs will approach Council to act as guarantor. Eltham North Scouts are not in a position to contribute funds and initial discussions with Scouts Victoria have not resulted in any financial commitments. Further negotiations with all tenants are required to realise the shortfall.

4.6.1 Funding Gap

There is a funding gap between the total estimated project costs and the available funds. The following information outlines the funding gap for each option:

Table 6 Funding model

Option 1 Option 2 Option 3 Total project cost including traffic management, scouts storage, scout and community hall compliance upgrade. (Excludes car parking and construction project management)

$3,982,360 $3,280,600 $2,792,900

Grant ($2,000,000) ($2,000,000) ($2,000,000)Shortfall -$1,982,360 -$1,280,600 -$792,900

Council is operating in a constrained financial environment and is actively pursing opportunities to reduce spending. Delivering local sporting facilities that exceed Council’s standard of provision, particularly in relation to facility components that primarily support the commercial activities of sporting clubs, cannot be justified to ratepayers and sets a precedent that becomes difficult to manage with fairness and equity.

Delivering a facility/ties that is beyond standard provision will place a greater financial burden on Council and ratepayers to fund annual building maintenance costs, and meet the building’s lifecycle costs for renewal

4.6.1.1 Eltham Redbacks Football Club Proposed Contribution

The Eltham Redbacks provided the following conditions to their contribution of up to $250k:

Contribution of funds will only be considered for option 1 or option 2 only. The Eltham Redbacks Football Club will not contribute funds towards an industry standard pavilion as per option 3 (where social rooms are to be shared between summer and winter tenants)

That the $2M State Government funding is confirmed and available in the 2016/2017 financial year;

That $1M of the State Government funding will be used for the development of facilities that will directly benefit the Eltham Redbacks Football Club;

The Eltham Redbacks Football Club will take out a loan for the $250k and will approach Council to guarantee this loan;


The $250k will be used for the construction/redevelopment of the facility that will be exclusively used by the Eltham Redbacks Football Club. These funds will not be used for betterment of facilities for other tenants;

Funds contributed by the Eltham Redbacks Football Club will be at a minimum matched dollar for dollar by the Nillumbik Shire Council. The amount contributed by the Nillumbik Shire Council will be in addition to the $170k already committed towards project management and feasibility study costs;

Both the North Eltham Wanderers Cricket Club and the Eltham North Scouts Group contribute to the project in the same proportion as Eltham Redbacks Football Club;

That Council enters into a long-term lease of the facility with the Eltham North Redbacks Football Club (and adjoining synthetic pitch, top oval and adventure playground), on similar terms and conditions of the current lease agreement. Note – the Club currently operates under a seasonal tenancy arrangement, not a lease.

4.6.1.2 North Eltham Wanderers Cricket Club Proposed Contribution

The North Eltham Cricket Club has not provided a formal response to their contribution or any conditions around the contribution however, the Club President has indicated that the Club can contribute up to $250k towards the project. They have also indicated in email correspondence and verbal communication the following:

NEWCC will not support option 3 and will not provide any funding towards an industry standard pavilion;

Council will need to act as a guarantor for a loan of up to $250k;

The Eltham North Wanderers Cricket Club would like a lease over the Cricket Club social facilities of which they plan to sublet to generate funds to pay off the loan.

Eltham North Reserve Pavilion Feasibility Study Stage One Report (Job No) - 18 November 2015 APP 1 - 1 Commercial in Confidence. SGL Consulting Group Australia Pty Ltd www.sglgroup.net

Appendix One Quantity Surveyor Indicative Cost Analysis

Nillumbik Shire Council

Eltham North Reserve

Preliminary Cost Plan

QS REF: me22486

Date: 12/11/2015

Function area rate cost area rate cost area rate cost area rate cost area rate cost

m2 $/m2 $ m2 $/m2 $ m2 $/m2 $ m2 $/m2 $ m2 $/m2 $

Demolition

Demolish existing building Allow 20,000$

Allow for misc demolition Allow 10,000$ Allow 10,000$

New Building Works

Social Room 132 1,600$ 212,000$ 150 1,600$ 240,000$

Bar / Kitchen / Kiosk 30 2,900$ 87,000$ 40 2,900$ 116,000$

Allow for kitchen / bar / kiosk equipment Allow 50,000$ Allow 50,000$

Social Facilities toilets including accessible 30 2,800$ 84,000$ 30 2,800$ 84,000$

Administration including meeting rooms and storage 10 2,200$ 22,000$ 20 2,200$ 44,000$

Storage - internal in existing building 10 750$ 8,000$

Change rooms 80 2,000$ 160,000$ 50 2,000$ 100,000$

Toilets / showers to change rooms 32 3,000$ 96,000$ 30 3,000$ 90,000$

Public toilets including accessible 30 2,800$ 84,000$ 6 2,800$ 16,800$

Referees room 12 3,000$ 36,000$ 9 3,000$ 27,000$

Club storage 10 1,600$ 16,000$

Cleaner / rubbish storage 3 1,600$ 5,000$ 3 1,600$ 5,000$

First Aid room 9 2,200$ 20,000$

Circulation 40 1,600$ 64,000$ 40 1,600$ 64,000$

Lift and lift shaft Allow 75,000$

Staircase Allow 20,000$

Scouts Main Activity Hall Existing

Scouts Administration Existing

Scouts changerooms / amenities 36 2,600$ 93,600$

Scouts kitchen Existing

Scouts equipment storage 60 1,600$ 96,000$

Mechanical Plant roof platform Allow 25,000$ Allow 25,000$

External storage cage 10 1,000$ 10,000$

Allow for enclosed players race from change rooms to pitch Allow 10,000$

Allow to extend roof over concrete tiered seating / make good concrete seating Allow 80,000$

Entertainment area (Decking to cricket social rooms) Allow 80,000$

ESD 10% 106,000$ 10% 106,000$ 10% 18,960$

Total Building Works 428 2,777$ 1,189,000$ 388 3,012$ 1,168,800$ 96 2,170$ 208,560$ - -$ - -$

External Works & Services

Site Preparation / Earthworks Allow 13,000$ Allow 59,000$ Allow 11,000$

Allowance for retaining walls N/A Allow 60,000$ Allow 15,000$

Allowance for steps / ramps Allow 10,000$ Allow 25,000$

Spectator Seating Allow 26,000$

Vehicle round-about and road extension for Soccer Pavilion Allow 50,000$

Boom gate for Soccer Pavilion Allow 15,000$

Carparking - new 80 spaces [per MGA report] Allow 384,000$

Carparking - minor works to existing Allow 20,000$

Carparking - increase drop off area Allow 30,000$

Allowance for landscaping including pathways Allow 30,000$ Allow 30,000$

Allowance for external services [per SportsEng Report] Allow 52,000$ Allow 47,000$ Allow 12,000$

Total External Works & Services 105,000$ 247,000$ 38,000$ 115,000$ 384,000$

Construction Cost 1,294,000$ 1,415,800$ 246,560$ 115,000$ 384,000$

Design Contingency 5% 65,000$ 5% 71,000$ 5% 13,000$ 5% 6,000$ 5% 20,000$

Construction Contingency 10% 136,000$ 10% 149,000$ 10% 26,000$ 10% 13,000$ 10% 41,000$

Sub Total 201,000$ 220,000$ 39,000$ 19,000$ 61,000$

Professional Fee Allowance 10% 150,000$ 10% 164,000$ 10% 29,000$ 10% 14,000$ 10% 45,000$

Authority Fees & Charges Allow 13,000$ Allow 15,000$ Allow 3,000$ Allow 2,000$ Allow 4,000$

Sub Total 163,000$ 179,000$ 32,000$ 16,000$ 49,000$

Cost Escalation to tender (allow 12 mths) 1% 17,000$ 1% 19,000$ 1% 4,000$ 1% 2,000$ 1% 5,000$

Sub Total 17,000$ 19,000$ 4,000$ 2,000$ 5,000$

Stage Totals 1,675,000$ 1,833,800$ 321,560$ 152,000$ 499,000$

Exclusions:

GST Cost Escalation beyond August 2016

Upgrade or provision of authority services infrastructure external to the site Office Equipment costs

Land, legal, marketing and finance costs Public Art

Relocation / Decanting Costs Asbestos & other hazardous materials removal

Staging Costs Council internal costs

Adverse soil conditions incl. excavation in rock, contaminated soil, soft spot Stormwater on site retention / detention system

Audio Visual requirements Active IT and telephone equipment

Blinds, Curtains or Drapes Planning professional fees and permit fees

Piling or Bored Pier foundations Diversion / relocation of existing inground services

Works to existing sports fields, scoreboards, goals etc Sports Field Lighting

Loose Furniture, Fittings & Equipment (FF&E) Access road for scouts

Soccer Cricket Scouts Traffic Management Improvement Carpark

DRAFT

F:\mlb\CM\100 Projects\110 Current\me22486 Eltham North Reserve\2000 Cost Plan\22Sept15_Eltham Nth

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OPTION 1




QS REF: me22486

Date: 12/11/2015

Function area rate cost area rate cost area rate cost

m2 $/m2 $ m2 $/m2 $ m2 $/m2 $

Demolition


Allow for misc demolition Allow 10,000$

New Building Works

Social Room 282 1,600$ 452,000$

Bar / Kitchen / Kiosk 70 2,900$ 203,000$

Allow for kitchen / bar / kiosk equipment Allow 100,000$

Social Facilities toilets including accessible 30 2,800$ 84,000$

Administration including meeting rooms and storage 40 2,200$ 88,000$

Change rooms 80 2,000$ 160,000$

Toilets / showers to change rooms 60 3,000$ 180,000$

Public toilets including accessible 30 2,800$ 84,000$

Referees room 12 3,000$ 36,000$

Club storage 10 1,600$ 16,000$

Cleaner / rubbish storage 3 1,600$ 5,000$

First Aid room 9 2,200$ 20,000$

Circulation 40 1,600$ 64,000$





Scouts changerooms / amenities 36 2,600$ 93,600$



Mechanical Plant roof platform Allow 50,000$



Entertainment area (Decking to cricket soocial rooms) Allow 80,000$

ESD 10% 193,000$

Total Building Works 772 2,784$ 2,149,600$


Site Preparation / Earthworks Allow 24,000$

Allowance for retaining walls Allow 25,000$

Allowance for steps / ramps Allow 50,000$







Allowance for landscaping including pathways Allow 50,000$

Allowance for external services [per SportsEng Report] Allow 93,000$

Total External Works & Services 268,000$ 115,000$ 384,000$

Construction Cost 2,417,600$ 115,000$ 384,000$

Design Contingency 5% 121,000$ 5% 6,000$ 5% 20,000$

Construction Contingency 10% 254,000$ 10% 13,000$ 10% 41,000$

Sub Total 375,000$ 19,000$ 61,000$

Professional Fee Allowance 10% 280,000$ 10% 14,000$ 10% 45,000$

Authority Fees & Charges Allow 25,000$ Allow 2,000$ Allow 4,000$

Sub Total 305,000$ 16,000$ 49,000$

Cost Escalation to tender (allow 12 mths) 1% 31,000$ 1% 2,000$ 1% 5,000$

Sub Total 31,000$ 2,000$ 5,000$

Stage Totals 3,128,600$ 152,000$ 499,000$

Exclusions:












Combined Facility Traffic Management Improvement Car Park

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OPTION 2




QS REF: me22486

Date: 12/11/2015

Function area rate cost area rate cost area rate cost

m2 $/m2 $ m2 $/m2 $ m2 $/m2 $

Demolition


Allow for misc demolition Allow 10,000$

New Building Works

Social Room 150 1,600$ 240,000$

Bar / Kitchen / Kiosk 33 2,900$ 96,000$

Allow for kitchen / bar / kiosk equipment Allow 50,000$

Social Facilities toilets including accessible 35.5 2,800$ 100,000$

Administration including meeting rooms and storage 33 2,200$ 73,000$

Change rooms 80 2,000$ 160,000$

Toilets / showers to change rooms 40 3,000$ 120,000$

Public toilets including accessible 30 2,800$ 84,000$

Referees room 15 3,000$ 45,000$

Club storage 60 1,600$ 96,000$

Cleaner / rubbish storage 5 1,600$ 8,000$

First Aid room 10 2,200$ 22,000$

Circulation 40 1,600$ 64,000$





Scouts changerooms / amenities 36.5 2,600$ 94,900$



Mechanical Plant roof platform Allow 30,000$


External curators shed 60 600$ 36,000$


Deck - extent to be confirmed Allow 30,000$

ESD Initiatives 10% 159,000$

Total Building Works 728 2,443$ 1,778,900$


Site Preparation / Earthworks Allow 22,000$

Allowance for retaining walls Allow 25,000$

Allowance for steps / ramps Allow 50,000$







Allowance for landscaping including pathways Allow 50,000$

Allowance for external services [per SportsEng Report] Allow 88,000$

Total External Works & Services 261,000$ 115,000$ 384,000$

Construction Cost 2,039,900$ 115,000$ 384,000$

Design Contingency 5% 102,000$ 5% 6,000$ 5% 20,000$

Construction Contingency 10% 215,000$ 10% 13,000$ 10% 41,000$

Sub Total 317,000$ 19,000$ 61,000$

Professional Fee Allowance 10% 236,000$ 10% 14,000$ 10% 45,000$

Authority Fees & Charges Allow 21,000$ Allow 2,000$ Allow 4,000$

Sub Total 257,000$ 16,000$ 49,000$

Cost Escalation to tender (allow 12 mths) 1% 27,000$ 1% 2,000$ 1% 5,000$

Sub Total 27,000$ 2,000$ 5,000$

Stage Totals 2,640,900$ 152,000$ 499,000$

Exclusions:












Community Model Traffic Management Improvement Car Park

DRAFT


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OPTION 3


Appendix Two State Sports Association Industry Guidelines

OPTION2

Area Soccer -‐ Stand Alone Facility

FFV Guidelines for Shared Facilities

Cricket -‐ Stand Alone Facility

CV Guidelines for Shared Facilities

Combined Facility Based on Tenant Club Requirements

Industry Standard Shared Pavilion

SSA Preferred (FFV and CV) Where Specified for Shared Facilities

Social Room 132 Not specified 150 100 -‐ 150 282 150 100 -‐ 150Bar/Kitchen/Kiosk/ Merch/Cool Room /Storage 30 Not specified 40 23 -‐ 33 70 33 22 -‐ 33Amenities (Male/Female/ Accessible) 30 Not specified 30 35.5 (inc.accessible) 30 35.5 35.5Lift/Internal ramp/corridors 40 Not specified 40 Not specified 40 40 Not specifiedSub Total 232 260 422 258.5

Administration 10 Not specified 10 15 20 15 15Meeting Room/s 0 Not specified 0 Not specified 0 15 Not specifiedStoreroom 10 Not specified 10 30 20 0 30Scorers Viewing 0 Not specified 0 3 0 3 3Sub Total 20 20 40 33

Player Change Rooms80

(4 x 20)Seniors -‐ 25Juniors -‐ 20

50(2x25) 20 -‐ 30 x 2 80 (4 x 20) 80 (4 x 20)

Soccer -‐ 80 -‐ 100Cricket -‐ 40 -‐ 60

Player Amenities

32(2x10)(1x12)

Included in above 30(2x15) 20 -‐ 25 x 2 32 40 (2 x 20)

Soccer -‐ included in aboveCricket -‐ 40 -‐ 50

Sub Total 112 80 112 120

Male/Female/Accessible 30 Not specified 6 Included above 30 30 35.5Sub Total 30 6 30 30

Referees/Umpires Room 12 20 9 15 12 15 15 -‐ 20Sub Total 12 9 12 15

Club StorageExisting Scouts

Storage Not specified 10 30 10 60 (2 x 30) 30Cleaner/Rubbish 3 Not specified 3 5 3 5 5Sub Total 3 13 13 5

First Aid Room 9 10 0 10 (optional) 9 10 10Sub Total 9 0 9 10

Participant and Spectator Seating 0 Not specified 0 Not specified 0 0 Not specifiedSub Total 0 0 0 0

Entertainment Area (decking) 0 Not specified 100 As required 100 0 As required

External Storage 10 Not specified 0 30 10

40(30 for cricket)(10 for soccer) 30

Curators Shed 0 0 60 0 60 60Sub Total 0 100 110 100

Sub Total of Building Area 418 388 638 471.5 0Total Area 428 488 748 571.5 0

Eltham North Reserve Pavilion -‐ Various Options and Comparison to State Sports Association Facility Development Guidelines

Public Toilets

OPTION 1 OPTION3

Social Facilities

Administration/Meeting Rooms


Referees Room

Equipment Storage

First Aid Room

Participant and Spectator Seating

Entertainment/Courtyard


Appendix Three Existing Club Usage Timetables

Time Mon Tue Wed Thu Fri Sat Sun

9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00

17.00

18.00

19.00

20.00

21.00

22.00

22.30


9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00

17.00

18.00

19.00

20.00

21.00


9.00

10.00

11.00

12.0013.0014.0015.0016.0017.0018.0019.00

20.00

21.00


SYNTHETIC PTICH

April - September (WINTER)

TOP OVAL

U3 to U7

Program

Senior Men

Matches

Junior

Matches &

Mens Metro

Matches

Junior Training

APRIL - September (WINTER)

Senio Men

Training

Senio Women

Training

Senio Women

Training

Social Metro Men Over 45s

SSF Training SSF Training SSF Training SSF Training

SSF / Junior

Training

SSF / Junior

Training

SSF / Junior

Training

SSF / Junior

Training

WINTER SEASON

Adventure Playground

APRIL - September (WINTER)

SSF Training SSF Training SSF Training SSF TrainingJunior Training

Junior & Metro

WomenJunior Training

Junior &

Metro WomenJunior Training

Metro Men

Senior

Women &

over 45s

Matches

Academy

Over 45s

Junior

Matches &

Mens Metro

Matches

Senio Men

Training


9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00

17.00

18.00

19.00

20.00

21.00

22.00

23.00

Time Mon Tue Wed Thur Fri Sat Sun

9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00

17.00

18.00

19.00

20.00

21.00


9.00

10.00

11.00

12.0013.0014.0015.0016.0017.0018.0019.00

20.00

21.00

October - December (SUMMER)

TOP OVAL



SUMMER SEASON

No Use

No Use

SSF Academy

Training

Junior / Senior

/ O45s

Matches

Junior / Senior

/ O45s

Matches

SSF / Junior

Training

SSF / Junior

Training

Junior Training Junior Training

Junior Training Junior Training


SYNTHETIC PITCH



9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00

17.00

18.00

19.00

20.00

21.00

22.00

23.00


9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00

17.00

18.00

19.00

20.00

21.00


9.00

10.00

11.00

12.0013.0014.0015.0016.0017.0018.0019.00

20.00

21.00

Senior Men

Matches

Senio Men

Training

Senio Men

Training

SSF / Junior

Training

Junior Training

Senior

Women &

over 45s

Matches

Senio Women

Training

Social

PRE - SEASON


SYNTHETIC PITCH

Jan to March (PRE-SEASON)

SSF / Junior

Training

SSF Training SSF Training SSF Training SSF Training

TOP OVAL


No Use



SSF / Junior

Training

SSF / Junior

Training

SSF / Junior

Training

Senio Women

Training

Metro Men Over 45s Metro Men

Junior

Matches &

Mens Metro

Matches

Time Mon Tue Wed Thu Fri Sat Sun8.009.0010.0011.0012.0013.0014.0015.00

16.00 Juniors Training

17.0018.0019.0020.009.0010.00

Time Mon Tue Wed Thur Fri Sat Sun16.0016.3017.0017.3018.0018.3019.0019.3020.0020.3021.00

Time Mon Tue Wed Thu Fri Sat Sun4.005.006.007.008.009.0010.00

Time Mon Tue Wed Thur Fri Sat Sun4.005.006.007.008.009.0010.00

SUMMER SEASON

PRE -‐ SEASON

North Eltham Wanderers Cricket ClubTOP OVAL

October -‐ March (SUMMER)

SYNTHETIC PITCHOctober -‐ March (SUMMER)

Senior Training Senior TrainingJuniors Playing -‐ U12Juniors Training -‐

U16

Juniors Training

Juniors Training -‐ U14

Juniors Training -‐ U16 & U14

Juniors Training -‐ U16 & U14

Juniors Playing

Senior Playing -‐ Seniors & Vets

Seniors Playing

Milo Program 9.00 -‐ 11.00 am (4-‐6 year

olds)

Cricket does not get onto top oval until late September. Very difficult to train on oval, both as to condition and time soccer uses it. We are forced to train indoors at a cricket centre from July -‐ September

We have access to the cricket nets -‐ subject to weather and the condition of the nets if wet.

We have no access to the synthetic for preseason

Senior Training Senior Training

Juniors Playing -‐ U10

Juniors Training -‐ U16

North Eltham Wanderers Cricket ClubTOP OVAL

August -‐ September (PRE SEASON TRAINING)

SYNTHETIC PITCHAugust -‐ September (PRE SEASON TRAINING)


Appendix Four Eltham North Reserve Recreation Precinct Vision and Objectives

Vision and Objectives - Eltham North Reserve In line with the vision for the Eltham North Reserve (adopted 2007), the Project Working Group has reviewed the vision and objectives to reflect the current and future uses of the Eltham North Reserve recreation precinct, and required supporting facilities. Vision: Current Eltham North Reserve Vision (source 2007 Master Plan) To maintain a balance of activity within the reserve that caters for both active and passive recreation activities; provide safe access between the different open space settings while preserving the natural systems which support habitat activity and provides scenic vistas. Eltham North Reserve Recreation Precinct Vision (2015) To provide for a range of community sport and active recreational opportunities that seeks to optimize use of open space, supported by accessible and sustainable community infrastructure sensitive to the precinct’s natural setting and surrounding land uses. Objectives: The objectives of the precinct have been developed under 3 key headings. These being: Precinct Usage and Development

The primary function of the open space precinct is for organized community

sport and active recreation.

The built infrastructure shall be developed to support the precinct’s primary

function.

Secondary uses that complement the precinct’s primary function will be

encouraged.

Development of facilities should be commensurate with the industry

standards for sporting codes.

Facility development must be in-line with community needs, agreed levels of

service and within Council’s means across the asset’s life.

Development and design must be sensitive to the local environs including

residential amenity and the natural setting.

Development must be within the site’s physical and services capacity.

Development must comply with universal design and environmental

sustainable design principles.

Precinct Management

The development and provision of facilities will optimize active participation

across a broad range of users.

Opportunities for flexible, multi purpose space to encourage shared use will

be prioritized.

The management and use of facilities will be structured to ensure a

sustainable and viable precinct.

Precinct Maintenance

Scheduled asset maintenance plans for key components of the precinct in-

line with industry standards will be developed to ensure the sustainability and

long term maintenance of the assets.


Appendix Five Facility Component Schedules

Facility Components – Separate Soccer Facility – Option1

ACTIVITY AREA FACILITY COMPONENTS TARGET MARKETS FACILITY OBJECTIVES FUNCTIONAL

RELATIONSHIPS OTHER FEATURES

TO CONSIDER AREA SCHEDULES

TOTAL AREA (m2)

Social Facilities Social room Bar Kitchen Kiosk/canteen Toilets Club Memorabilia Storage

Senior and Junior Soccer

Provide multi-purpose facility to facilitate sports participation

Provide opportunities for club activities, meetings and memorabilia display

Inclement weather/sun protection

Provide income stream for tenant clubs through kiosk/bar and functions.

Maximise viewing potential over sports fields

Adjacent to kiosk and bar facilities

Access to amenities Adjacent to outside viewing

and external entertainment /play areas

Capacity to service 80 – 100 people.

Capacity for kitchen/canteen to serve externally.

Universal design Separation of bar for

Junior and Senior codes

Social Room 132 m² Bar/Kitchen/Kiosk 30m²

with external servery. Male/female/accessible

toilets 30m²

132 m² 30m2

30m2

Lifts, internal ramps and circulation space

Lifts, ramps and circulation space to enable universally accessible movement between levels and to all facilities

All users To provide access to all users between levels and to all areas

Lifts and internal ramps will be located in prominent areas of the building accessible to all users

Area estimated at this stage without detailed design. This will need to be further refined.

40m2

Existing storage The Soccer Club would like to utilize the existing Scout Storage area.

Senior and Junior Soccer Clubs

To provide appropriate storage for soccer equipment (goals to be stored externally)

Close to sports grounds New storage will be developed for the Scouts on the opposite side of the building with access via a new road from the south of the site

The area is currently 32m2

No additional

Administration Administration office Administration storage

Tenant Clubs

Provide one administration/office area.

Close to social amenities Close to bar/kitchen

Access off main social area

Administration 10m² Storage 10m2

20 m²


Home & away change rooms x 4

Wet areas including toilets and showers (1 wet area servicing the junior change rooms and 2 wet areas servicing the senior change rooms)

Junior teams Senior teams Male/Female Schools Public

Provide change facilities for junior and senior male and female sports playing at same time

Adjacent to service entry Not encroaching on viewing

areas

Universal design Accessibility All 4 change rooms to

be the same size, however, change rooms to be serviced by 1 wet area (for juniors) and the other 2 change rooms to be serviced by 2 wet areas (for seniors)

4 x change areas 20m². 1 wet area 12m2 for 2

junior teams to share 2 wet areas 10m2 each

for each senior team Accessible amenities

for players

80 m²

12m2

20m2




TOTAL AREA (m2)

Public Toilets Amenities for spectators All users and visitors External and Internal access to public amenities

Close to social rooms and external areas

Ability to access from social room and external area

Male / Female Accessible

25 m² 5 m²

Referees Room

Secure change room areas for referees

Referees and game officials

Cater for referees during games

Possible additional change for overflow use

Adjacent to team amenities/ change areas.

Require male and female rooms.

Lockable storage Must be universal

design- male and female access requiring privacy cubicles (see Green Gully design)

12m² 12m²

Cleaners Room Provide a small storage room for cleaning products and consumables including a sink

Cleaners room 3m²

3m²

First Aid Room First Aid Room Lockable storage

All tenant clubs To provide specialist room for off-field injury care

Secure room

Internal/external building access

Universal design Emergency access Proximity to amenities

Security Off-field access

9m² 9m²

Subtotal Indoor Facilities 418m²

Outdoor Facilities

Participant and Spectator Seating Covered

Outdoor spectator seating for participants and spectators

Participant seating Spectator seating Spectator shelter

Provide seating and shelter for spectators.

Extend roofline of building over seating to provide shelter.

Access to internal areas.

May be able to use existing concrete tiered seating.

80m² included in building

development

Subtotal Outdoor Areas 0m²

Other Facilities or Features (to be considered as part of master planning process)

Weather Protection Adjacent to Pavilion TBA

Car parking Additional parking not required at this stage

Adjacent to Pavilion TBA

Enclosed players race from change rooms

From change rooms to synthetic pitch

TBA

External storage/cage for storage of small goods

Adjacent to pitch 10m2

Subtotal Other Areas 10m2

Facility Components – Separate Cricket Facility - Option 1




TOTAL AREA (m2)

Social Facilities Social room Bar Kitchen/cool room Kiosk Amenities Club Memorabilia/merch Storage

Junior Cricket Senior Cricket Community use

Provide a multi-purpose facility to facilitate sports participation


Inclement weather/sun protection for spectators

Provide income stream for tenant clubs through kiosk/bar and functions





Universal design Accessibility Separation of bar for


Social Room 150m² Kitchen & store 40m² Toilets – Male, Female

& Accessible 30m²

150 m² 40m2 30m2



All users

To provide access to all users between levels and to all areas


Lift is required for equitable access to upper and lower floors.


40m2

Administration Administration office Storage

Tenant Clubs Casual Hirers

Provide one administration/office area.



Administration 10m2 Storeroom 10m²

20m²


Cricket change home & away

Wet areas (toilets and showers) in each change area

Junior teams Senior teams Schools

Provide change facilities for junior and senior sports playing at same time

Not encroaching on viewing areas

Universal design

2 x change rooms 25m2 each

2 x wet areas 15m2 each

Including accessible amenities for players.

50m²

30m2

Accessible toilet on ground floor

Public toilets will be provided on the 1st floor adjacent to the social facilities.

An additional accessible toilet to be provided at ground level

All users

Provide accessible facilities

Close to social facilities and outdoor facilities

Accessible toilet 6m2

6m2

Umpires Room

Umpires rooms with toilet and shower separated from change area

Umpires Cater for umpires during games


Lockable storage Incorporate dual sex

umpires- cubicles Accessibility

Umpires Room 9m² 9m²




TOTAL AREA (m2)

Equipment Storage Lockable and separated storage Cricket tenant Clubs

Lockable storage for cleaners

Rubbish storage

Cricket tenant clubs

To provide adequate, secure, year round storage for tenant clubs, potential regular hirers, function equipment and facility cleaning

Club storage easily accessible from playing fields and service entry

External access to building Adjacent to change amenities Least likely to impinge on

viewing opportunities Cleaning storage central to

amenities and social areas, adjacent to service entry

Storage for each tenant organisation

Lockable areas Night security Casual surveillance Accessibility

Club storage 10m²

10m²


Cleaners room 3m² 3m2



Secure room


Disabled access Emergency access Proximity to amenities


Optional at this level 0m²


Outdoor Facilities

Participant and Spectator Seating

Outdoor spectator seating for cricket participants and spectators

Participant seating Spectator seating

To provide external decking the full length of the facility

Overlooking the sports ground

Access to the internal facility

Shelter from sun Outdoor social area Viewing area of the

ground

100m2 100m2

Subtotal Outdoor Areas 100m2



Car parking Adjacent to Pavilion TBA

Subtotal Other Areas TBA

Facility Components - Scout Hall Requirements (relevant to all options)




TOTAL AREA (m2)

Main Hall Main activity hall

Scout Groups Provide opportunity for Scout groups to run programs

Provide space for Friday and Saturday night sleepovers.

Access to outdoor sports fields and Diamond Creek and the Diamond Creek trail.

Good location in Eltham North for easy access by participants on foot or on bikes.

Continued multi-use by others when not being used by the Scouts.

Existing Area No change

Administration/ Meeting Rooms/Breakout Rooms

3 separate rooms including: Venturers den Rovers den Leaders room

Scouts Groups To provide separate rooms for meetings and activities for the different age groups.

Connected to the main hall. Disabled access Existing Area No change


Male and female amenities with change rooms

Scout participants, leaders and administrators

Provide toilet and change facilities for male and females with appropriate change areas.

Connected to main hall

Disabled access

Amenities Accessible amenities

36m²

Kitchen Full kitchen facilities including sink, cooktop and oven, storage, preparation benches and refrigerators.

Scout Groups To provide the ability to cater for Scout activities rather than just a kitchenette

Connected to main hall Existing Area in hall No change

Equipment Storage Main storage for activity equipment

Internal storage for Cubs and Joey’s resources

Scout Groups

To provide storage for the outdoor equipment trailers. Two roller doors are required for two trailers.

To provide internal storage for other activity resources.

Trailer equipment storage to have roller door access from car park or a roadway.

Easy access that is not going to be blocked by parking.

Allowance for new storage (as Soccer wish to utilise the existing scout store). This would need to be additional to the building and accessible from the new road from the south.

60m²


Facility Components Integrated Pavilion – Separated Areas In line with Preferred Areas – Option 2




TOTAL AREA (m2)

Social Facilities Social room x 2 Bar x 2 Kitchen x 2 Kiosk/canteen x 2 Toilets Club Memorabilia Storage

Senior and Junior Soccer Senior and Cricket Clubs













Social Room 132 m² Social Room 150m2 Bar/Kitchen/Kiosk 30m² Bar/Kitchen/Kiosk 40m² Male/female/accessible

toilets 30m²

282 m²

70m2

30m2



All users





40m2

Existing storage The Soccer Club would like to utilize the existing Scout Storage area.

Cricket club require separate storage.


To provide appropriate storage for soccer and cricket equipment (goals to be stored externally)

Close to sports grounds

New storage will be developed for the Scouts on the opposite side of the building with access via a new road from the south of the site.

The scout storage area is currently 32m2

Additional storage for cricket 10m2

No additional for soccer 10m2

Administration Administration office Administration storage

Tenant Clubs

Provide one administration/office area



Administration 20m² Storage 20m2

40m²







areas

Universal design All 4 change rooms to


4 x change areas 20m². 1 wet area for 2 junior

teams to share 2 wet areas each for

each senior team. Wet areas to be flexible

and up to 32m2 in total.

80m²

32m2




TOTAL AREA (m2)





25 m² 5 m²

Referees Room









12m² 12m²


Cleaners room 3m²

3m²



Secure room




9m² 9m²


Outdoor Facilities






Provide decking to oversee top oval


Roof line extension Decking

Part of building 100m2








TBA

External storage/cage

Adjacent to pitch 10m2


Facility Components Integrated Pavilion – Industry Standard Seasonal Use Facility – Option 3




TOTAL AREA (m2)

Social Facilities Social room Bar Kitchen Kiosk/canteen Toilets Club Memorabilia Storage

Senior and Junior Soccer Senior and Cricket Clubs













Social Room 132 m² Bar/Kitchen/Kiosk 30m²

with external servery. Male/female/accessible

toilets 30m²

150 m² 33m2

35.5m2



All users





40m2

Existing storage Soccer storage Cricket storage


To provide appropriate storage for soccer and cricket equipment (goals to be stored externally)

Close to sports grounds New storage will be developed for the Scouts on the opposite side of the building with access via a new road from the south of the site.

Soccer storage 30m2 Cricket 30m2

60m2

Administration Administration office Meeting room Scorers viewing

Tenant Clubs

Provide one administration/office area and one meeting room

Scorers viewing



Administration 15m² Meeting room 15m² Scorers viewing 3m2

33m²







areas

Universal design All 4 change rooms to


4 x change areas 20m². 1 wet area for 2 junior

teams to share 2 wet areas each for

each senior team. Wet areas to be flexible

and up to 40m2 in total.

80m²

40m2




TOTAL AREA (m2)





25m² 5m²

Referees Room









15m² 15m²


Cleaners room 5m²

5m²



Secure room




10m² 10m²

Subtotal Indoor Facilities 531.5m²

Outdoor Facilities







Roof line extension

Part of building








TBA

Curators shed Adjacent to pitch/s 60m2

External storage/cage for storage of small goods

Adjacent to pitch/s 40m2


E lth am No rth Reserv avilion Upgrade – Fe ility Study · 1/273 Alfred St Nth North Sydney NSW...

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Transcript of E lth am No rth Reserv avilion Upgrade – Fe ility Study · 1/273 Alfred St Nth North Sydney NSW...