E-book Cataloging

Kathryn LybargerThird Thursday

February 20, 2014

E-books in Infokat

E-books in WorldCat Local

E-books in WorldCat

E-books in a link resolver

Where do e-book records come from?

Or e-books for that matter?

Firm orders

• Title-by-title ordering• Ordered through GOBI, like print books• Provisional record in Voyager

Approvals

• Titles selected according to a profile• Currently do graduate and undergraduate• Typically no provisional record in Voyager

Packages

• We can buy/pay for access to (for example):– Springer Ebooks 2010– Knovel Academic – Metals and Metallurgy– McGraw-Hill’s AccessMedicine

• To get MARC records– Download MARC from vendor site– WorldCat Collection Set– Title updates/RSS from vendor site– A-Z list from vendor site– Export from SFX

Deposits

• Government Documents– Marcive– (Packages)

• Electronic Theses and Dissertations– Original cataloging

• Kentucky Transportation Center reports– Also in Uknowledge– (some copy, some original)

Free!!

• We don’t typically catalog free resources unless they are specifically selected

• Some resources are free / open access to the public, though we do pay for them

• Example:– We cataloged ARL SPEC Kits from HathiTrust

when we sent our print copies to storage

In-House Digitization

• Common workflow:– Catalog the print

– Provide metadata to load books into KDL

– Cataloging for e-book version

(Title-by-title) Cataloging

• Select or create records– Confirm matching record– Confirm correct format– Set holdings in OCLC

• Bring records into Voyager– Make local edits

Copy Cataloging e-books

• Look at the actual title page (if you can get to it)

• Do these fields match?– Author (1XX, 7XX, 245 ǂc)– Title (245)– Edition (250)– Publisher (260/264)– Date (260 ǂc)– Pagination (300 ǂa)– Format…

• That would be nice, but…

Difficulties in matching records

• Title– May not have access to true title page, just

metadata

• Author– Not all authors may be listed

• Edition– May not be listed

More difficulties…

• Date– May be off by a year or so

• Publisher– May list e-book vendor, or its host

• Pagination– Book may be reformatted

• One giant page per chapter• A searchable database

More difficulties…

• Format– What does an e-book record look like?

• Which versions can share a record?– Print and e-book?– Kindle and online?– Springer and EbscoHost?

Which aspect to focus on?E or books?

Which aspect to focus on?E or books?

• Should it be more readily grouped with other books or other computer files?– (How will people discover it?)

• Should more of its book-like properties or its computer-like properties be more easily indexed/searchable?

E-books are books

• Most description is very similar to that of the print book

• Computer file type is used more for computer programs and data sets

Recognizing ebook records

• Form fixed field– o – online resource (most common)– s – electronic resource (older code)– q – direct access (flash drive, etc.)

GMD

• General Material Designator– 245 ǂh– Not part of the RDA standard– Not present for typical books

• Common GMDs– [electronic resource]– [videorecording]– [sound recording]

856 – Electronic Location and Access

• 856 40 ǂ3 SpringerLink ǂu http://dx.doi.org/10.1007/978-3-642-21037-2– ǂu Uniform Resource Identifier– ǂ3 Materials specified

• Vendor• Volume or part

– ǂz Public note

856 Indicator 1 – Access Method

• Most common is 4– HTTP: HyperText Transfer Protocol– Document is available on the web

• Also possible:– 0 - E-mail– 1 – FTP– 2 – remote login (telnet)– 3 – Dial-up

856 with other access methods

• 856 0_ ǂu mailto:archives@milligan.edu ǂz Email archives@milligan.edu to request PDF version.

• 856 2_ ǂu telnet://epaibm.rtpnc.epa.gov ǂz Connect to the EPA Online Library System via telnet

856 Indicator 2 - Relationship

• 0 – Resource– This is an ebook record– This link points to the actual resource

• 1 – Version of resource– Could be an e-book link on a print record– Could be only part of the resource:

• ǂ3 Table of contents only ǂu http://catdir.loc.gov/catdir/toc/fy13pdf05/2013305347.html

856 Indicator 2 - Relationship

• 2 – Related resource– ǂ3 Publisher description ǂu

http://catdir.loc.gov/catdir/enhancements/fy1403/2013001589-d.html

– ǂ3 Finding aid at ExploreUK ǂu http://exploreuk.uky.edu/catalog/xt7x696zwx82/guide ǂx KUK

856 Indicator 2 - Relationship

• (blank) – not specified – Could be any of the other cases

– For some cases, that is the correct indicator

• 856 4_ ǂu [Dead URI] ǂz This electronic address not available when searched on [Date]

• 856 4_ ǂu [Redirected URI] ǂz This former electronic address redirects to current address when searched on [Date]

Recognizing e-book records:RDA

• Desc: i (ISBD)

• 040 ǂa KUK ǂb eng ǂe rda ǂc KUK

• 300 ǂa 1 online resource (384 pages)

• 33X:– 336 ǂa text ǂ2 rdacontent– 337 ǂa computer ǂ2 rdamedia– 338 ǂa online resource ǂ2 rdacarrier

Recognizing e-book records:AACR2 provider-neutral

• A record representing all e-book versions of a title

• Desc: a (AACR2)

• 245 ǂh [electronic resource]

• 300 ǂa 1 online resource (384 p.)

• May have 856 from multiple publishers– (maybe not the one you’re looking for; that’s fine)

Recognizing e-book records:AACR2 provider-specific

• Only for one version; e-book as an electronic reproduction of the print

• Desc: a• 245 ǂh [electronic resource]• 300 ǂa 384 p. ; ǂc 24 cm.• 533 ǂa ǂa Electronic reproduction. ǂb

London : ǂc ICE Virtual Library.– May also include notes in ǂn

Recognizing e-book records:Hybrids

• RDA/AACR2 hybrids– May have GMD and 33X fields– (coded as AACR2)

• Provider-neutral/provider-specific hybrid– May have “1 online resource”, but also 533’s

about specific digitizations– Popular in large digitization/preservation

projects

Recognizing e-book records“Computer file”

• This is an old style – avoid using these records if possible!– Type: m– 245 ǂh [computer file]

• These are cataloged according to carrier

• We now catalog according to content

Fixed-length fields

• 006 - Additional Material Characteristics– Type: m – computer file– Form: o – online – File: d – document

• 007 - Physical Description Fixed Field– ǂa c (electronic resource)– ǂb r (remote)– ǂc b (color?)– … (mostly not applicable)

ISBNs

• Not a reliable way to search for ebook records

• The same ebook may have different ISBNs from different vendors

• The print and electronic versions may have the same ISBN

ISBNs are a little sketchy anyway…

020 - ISBN

• ǂa ISBN• ǂz Canceled/invalid ISBN

• ǂz may contain:– ISBN of wrong length / wrong check digit– ISBN for same title in a different format– ISBN for a completely different title (?)

Bringing records into Voyager

• Make local changes in Connexion– Macros– Constant data

• For batches– Normac– MMM– MarcEdit

• For records already in Voyager– Global Data Change

Local standards: GMD

• If it is not present, add GMD– 245 ǂh [electronic resource]– Add after ǂa and any ǂp or ǂn

that directly follow it, but before ǂb

• 245 10 ǂa Holes ǂh [electronic resource] / ǂc by Louis Sachar.

• 245 00 ǂa Taurine 8. ǂn Volume 1 ǂh [electronic resource] / ǂc …

Local standards: 856 (delete)

• Delete fields with links we don’t have access to– Other vendors– Link with someone else’s proxy on it

• Delete fields for free versions:– Google Books– HathiTrust– Internet Archive

Local standards: 856 (add)

• If our vendor has not yet been added to a provider-neutral e-book record, that is fine!

• Add new 856 with our vendor’s link– Generic version: no proxy! no ǂz!

• If our link is inherently personalized, do not add to the OCLC master record– “lnkr” links– ebrary links that include “kentucky”– STAT!Ref links that include UKRG

Local standards: 856 (format)

• ǂ3 Vendor• ǂu URL• ǂz – CLICK HERE for Internet

Access to title

• 856 40 ǂ3 HathiTrust Digital Library ǂu http://catalog.hathitrust.org/api/volumes/oclc/1294130.html ǂz -- CLICK HERE for Internet access to title

Local standards: Ezproxy

• If an e-book is restricted/only available from on campus, add this prefix to the beginning of the URL:

– http://ezproxy.uky.edu/login?url=

• If anyone tries to access the book from home, they will be prompted to login with their LinkBlue account

Local standards: Notes

• 538 __ ǂa Mode of access: World Wide Web.– (for consistency in the catalog)

• 506 __ ǂa Restricted to subscribers.• 506 __ ǂa Access restricted to the College

of Law library community.• (add only when it is very specific!)

Local standards: Added entry for collection or vendor

• This allows us to identify all ebook records of a certain type.

• Examples:– 710 2_ ‡a C.A.B. International.– 730 0_ ‡a Wiley Online Library.

Local standards: Call number

• In bib record:– 099 __ ǂa SEE Internet Access

• In mfhd:– 852 _8 ǂb net ǂh SEE Internet Access

That’s a lot to add!

• In Connexion, you can use Constant Data:

Local standards: Holdings

• Create only one MFHD, even if we have the ebook from multiple vendors

Local standards: Item records

• Create only one item, even if there are multiple volumes of an ebook

Demand-Driven Acquisitions (DDA)

• We load “discovery records”

(without buying the e-books first)– These are still from a restricted pool (slips)

• Patrons show us what is useful by actually using it

• Patrons can’t easily tell any difference from the OPAC or the e-book itself

DDA in the catalog

• Ebrary– We also have ebrary e-books from firm order/approvals– These are single user e-books (one person at a time

can read them)

• Records look normal:– Familiar punctuation, capitalization– Subject headings– 245 ǂh [electronic resource]– Proxied link that takes you straight to the book

A few differences

• DDA discovery records are in the “Electronic Resources” owning library– You may not be able to edit these records

• No holdings set in OCLC– (Discovery records are not OCLC records)– These ebooks are not discoverable through

WorldCat Local

Detecting DDA records

• 909 ǂa ybp-dda

– Patrons cannot see this

– Visible in Cataloging module

– Staff View of InfoKat

Duplication in DDA?

• Avoid duplication in e-books or print

• If you notice a duplicate, let me know!

• I am trying to avoid loading duplicate records using ISBNs

• (Voyager/GOBI should help with this)

Triggering a short term loan

• Patrons can do unlimited viewing of front matter/back matter (first/last 5% of pages)

• To trigger a short term loan:– View 10 pages– View one page for 10 minutes– Print / copy / download 1 page

• Short term loan lasts for one day

Short term loan~10%

~25%

Trigger Purchase

• The fourth trigger purchases the title– (Short term loan payments do not count toward the

purchase price)

• Cataloging will be notified

• E-book becomes part of our permanent collection– Catalog from OCLC– Main campus owning library

Any questions?

References (UKCATS wiki)

• General– Cataloging ebooks– Provider-neutral ebook records– Cataloging ebooks in RDA

• Specific projects– Cataloging ETDs in RDA– KTC research reports project