DWMA-Anantapur

Orientation Training to Addl.Pos

1st to 4th February 2008

Day-I Session-II:

Roles & Responsibilities of

Functionaries at GP& Mandal

DWMA-Anantapur

Functionaries at GP level

• GP Secretary

• Field Assistant

• Mates

• VO-Mobilization

• Sarpanches & ward members- Plan approvals

• Wage Seekers

DWMA-Anantapur

Functionaries at Mandal Level

• MPDO• EO RD• Mandal Engineer• Addl.PO• Technical Assistants• Computer Operators• MPP• MMS

DWMA-Anantapur

Responsibilities of PO

DWMA-Anantapur

Responsibilities of PO

• Preparation of labour Budget• Ensuring minimum 100 days of work/family• Keeping adequate works ready for shelf of works• Issue of Job cards• Supervising Muster Rolls• Ensuring regular payments within 15 days• Providing worksite facilities

DWMA-Anantapur

Responsibilities of PO

• Fund management at mandal level

• Conduct review meetings

• Facilitate social audit

• Maintenance of records and registers

• Opening of accounts for wage seeking families

• Medical and ex-gratia payments

• Ensure proper functioning of MCC

DWMA-Anantapur

1. Preparation of Labour Budget

Total No. of wage seeking families registered 300

Total wage days required to be generated 300*100 days/family

=30,000 person days

Total value of works to be created @Rs.120/wage day including material component

30,000*120=Rs.36.00 lakhs

Value of the works to be identified by the GP (75% of the total value)

Rs.27.00 lakhs

DWMA-Anantapur

2. Ensuring minimum 100 days work entitlement

• Ensure continuous wage•Give work allotment for two months at a time•Encourage reporting on Monday for work•Ensure continuous reporting of families once reported for work•Encourage more than one member per family to work- this improves average

DWMA-Anantapur

3. Ensure Adequate works in Shelf

• Identification of works once in a year

• Preparation of Budget in December

• Complete administrative and technical sanctions

• Maintain shelf GP wise

• Works sufficient for at least two months should be always available in the shelf/GP

DWMA-Anantapur

4. Issue of Job Cards

• It is a continuous process- can issue job cards as and when demanded

• Ensure that one family gets only one job card

•Affix photo identification on job cards

• Ensure unique ID for each job card

• Job card is valid for five years

•If job card is lost, it can be replaced, free of cost

DWMA-Anantapur

Photo or Signature of

PO

DWMA-Anantapur

OR

PO

Household Job Card

Wage Seekers

Wage seeker registration

Application

Gram Panchayat

Job card Register

Enter Details of

householdsMCC

1

2

3

4

5

Job Card Process

DWMA-Anantapur

5. Supervising muster rolls

• Only numbered muster rolls to be used

•Each muster roll is allotted to a particular work ID

•One muster should be used only for fixed number of workers

•Signatures/thumb impressions are must for each worker

•Marking of attendance on muster

•Signature of FA, GP Secretary, witnesses

DWMA-Anantapur

6. Ensuring regular payments within (15) days

Contd: cir. 1602

DWMA-Anantapur

7. Providing worksite facilities

Worksite facilities are to be ensured by the Executing Agency. first aid box (NREGA, Schedule II, Sections 27 and 28) to the workers.

• Safeguards to injured worker: – Free treatment– Payment of ½ daily wage during the period

• Ex gratia payment in case of death and permanent disability during course of work.

• Facilities like safe drinking water, shade and crèche for children,first aid box

• If more than five children below the age of six years are present at the worksite, a person (preferably a disabled woman) should be engaged

DWMA-Anantapur

8. Maintaining adequate funds, prompt submission of Utilization Certificates.

• Account Details

• Date wise releases – Utilization (Year Ending Balance)

• .

DWMA-Anantapur

9. Conducting review meetings.

• Weekly meeting with all FAs and TAs• Review GP wise work progress and

payments• Periodic meetings of Sarpanches, GP

Secretaries• Convene MPP meetings for approval of

works from time to time• Attend review meetings convened by

CEO/PD DWMA

DWMA-Anantapur

Conducting review meetings- focus on

• Verify Muster Rolls• Timely Payment of wages to labour• Verify Quality and durability of works• Provision of Works Site Facilities• Check Updating of Job cards• Check Updating of records in Gram Panchayats• Assess Demand for work in each village• Up dating data in Mandal Computer Center

DWMA-Anantapur

10. Facilitating Social Audit.

““Social Audit”Social Audit” Means Continuous public Means Continuous public vigilance for ….vigilance for ….Ensuring public accountability in Ensuring public accountability in the implementation, Reducingthe implementation, Reducing corruption, corruption, malpractices and malpractices and Deviations in the implementation Deviations in the implementation of the programmeof the programme

•Schedule for social auditSchedule for social audit

•Provide information to the Social auditorsProvide information to the Social auditors

•Inform all concerned to be present Inform all concerned to be present

•Mandal level public meeting to address issuesMandal level public meeting to address issues

•Follow up action on findings of social auditFollow up action on findings of social audit

•..

DWMA-Anantapur

12. Maintenance of records and registers

GP Level• Cash Book- remuneration and materials• Work-wise expenditure • Stock Register• Job card application register• Job card issue register• Assets register• Complaints register

DWMA-Anantapur

1 Cash Book

2 Cheque Book

3 Vouchers

4 Counter foils of the Cheques

5 Fund Applications

6 Register of works Administratively Sanctioned

7 Technical Sanction Register

8 Advance Register

9

Stock Registers

(a) Stock Register for materials

(b) Stock Register for Furniture (Fixed Assists)

10 Register of Cheque Books Received

11 Cheques issue Register

12 Muster Roll issue Register

13 Medicines issue register

14 Pay Bill Register

15 Weekly Review Meeting Register

M

A

N

D

A

L

L

E

V

E

L

DWMA-Anantapur

13. Opening of Accounts to Labour in Post Offices & Banks

14. All medical, exgratia related payments

New Additions and Updation of Jobcards

15. Updation of Job cards

Sl. No

Name of the GP

Habitation Existing A/c Nos.

A/cs to be opened

Total

Ex : - In the family eldger son get married entering of her Ex : - In the family eldger son get married entering of her wife is wife is new addition.new addition. To See Inner Sheets must beTo See Inner Sheets must be UpdatedUpdated

Permanent Disability 0.25 Lakhs

Death 0.50 Lakhs

DWMA-Anantapur

Functions of Addl. Programme Officer

DWMA-Anantapur

1.Ensuring that all workers file demand for work which is registered and acknowledged. Proforma for Demand for Work - Receipt

DWMA-Anantapur

11. Payment of Unemployment Allowance

• Non allotment of work with in 15 days after application Non allotment of work with in 15 days after application of labour / labour of labour / labour

• group is entitled for un-employment allowance. group is entitled for un-employment allowance. • PO is responsible for entire mandal un-employment PO is responsible for entire mandal un-employment

wage in timewage in time• Un-employment payment wage is also in the same Un-employment payment wage is also in the same

manner of NREGS.manner of NREGS.• 25% wage as un-emp. allowance for first 30 days (i.e., if 25% wage as un-emp. allowance for first 30 days (i.e., if

the work is not the work is not • allotted within 15 days)allotted within 15 days)• 50% wage as un-emp. allowance for remaining days50% wage as un-emp. allowance for remaining days

DWMA-Anantapur

DWMA-Anantapur

DWMA-Anantapur

Issue work commencement order based on Demand

DWMA-Anantapur

Organizing Labour into groupsMatching batching

Organising labour in to groupsOrganising labour in to groups

•Up to 40 members can be in one groupUp to 40 members can be in one group

•Facilitate identification of mate from among Facilitate identification of mate from among themthem

•At least 1/3 of women should be followedAt least 1/3 of women should be followed

•Disabled persons can be encouraged to enrol Disabled persons can be encouraged to enrol based on their ability to do specific jobsbased on their ability to do specific jobs

•Works should be allotted to groups in a Works should be allotted to groups in a consultative process- (distance, hard/simple works)consultative process- (distance, hard/simple works)

DWMA-Anantapur

Training and capacity building to Labour, Field Assistants and Mates.

•Preparation of Training Calendar

•Quarterly schedule shouldQuarterly schedule should be followed be followed

•Both Technical & Non-technical should be Both Technical & Non-technical should be followed followed

•Records Maintenance Records Maintenance

•Take support from CLRC/DLRCTake support from CLRC/DLRC

•Follow unit costsFollow unit costs

•Follow up on trainings in the fieldFollow up on trainings in the field

DWMA-Anantapur

1. Web uploading on daily basis. Daily Uploding (Differential)

2. Monitoring performance of EGS functionaries in the Mandals, Labour Groups, Grampanchyats, V.O.s, Mates, Field Asst, Technical Asst.

Monitoring Functions

3. Undertake extensive field visits

DWMA-Anantapur

Reporting Arrangements:

All Technical Assistants, Mandal Computer Operators and Field Assistants will directly report to Additional Programme Officer.  Additional Programme Officer shall report to Programme Officer.

Additional Programme Officer should regularly review and supervise the functioning of Technical Assistants, Computer Operators and Field Assistants.  He should take up capacity building for these functionaries as well as recommend corrections/disciplinary action wherever there are shortfalls.

DWMA-Anantapur

Miscellaneous:

Programme Officer shall ensure that salaries, allowances etc., entitled by Additional Programme Officers, Technical Assistants, Computer Operators and Field Assistants shall be paid on 1st of every month without fail.

Additional Programme Officer will move file on 25th of every month for salaries, allowances like TA/DA etc. and other perks entitled by Field Assistants, Technical Assistants & Computer Operators and shall take approval from MPDO. After approval by MPDO, the Computer Operator will write the cheques and take the signature of the MPDO.

The Commissioner, RD shall come up with detailed HRD Policy covering all other basic entitlements such as EPF, Maternity leave, Accidental insurance and Disciplinary action etc., for Technical Assistants, Computer Operators and Additional Programme Officers.