Dwight D. Eisenhower MIHE Transportation Fellowship Program

Student Application Packet

2/25/2013

DISCLAIMER: This document contains materials in support of Northern Arizona University’s Dwight D. Eisenhower Fellowship Program, made possible through a partnership with the U.S. Federal Highway Administration, Universities & Grants Programs Division. The contents of this application packet are for informational purposes only and do not constitute an obligation by Northern Arizona University or the U.S. Federal Highway Administration to award funding.

DWIGHT D. EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM

Program Overview

The Dwight D. Eisenhower Transportation Fellowship Program (DDETFP) provides funding for NAU American Native students and Hispanic students in the pursuit of a Degree (Bachelor, Master, or Doctorate) in transportation related fields at NAU. The objectives of the DDETFP are: to attract the nation's brightest minds to the field of transportation; to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and to retain top talent in the transportation industry of the United States.

PROGRAM PURPOSE

The purpose of the Dwight D. Eisenhower Transportation Fellowship Program is to stimulate interest among Minority Institutions of Higher Education (MIHE) students in conducting transportation-related research, pursue transportation-related degrees, to enter the transportation workforce.

STUDENT ELIGIBILITY REQUIREMENTS

1. Applicants for MIHE fellowships must be a Native American or Hispanic student and must be pursuing a degree in a transportation related discipline in a full-time program. Native American students will be given the priority.

2. Applicants must have at least one full academic year remaining in a program of study and must be enrolled for the entire academic year. A list of transportation-related disciplines can be found in appendix A or on the U&GP website (http://www.fhwa.dot.gov/tpp/ddetfp.htm#FellowshipsDiscip). Foreign students who are not U.S. citizens must provide a certified copy of their student I-20 ID or I-551 Permanent Resident Card that is issued by the U.S. Citizenship and Immigration Service (CIS).1

Fellowships are intended for: Undergraduate students (juniors and seniors) pursuing transportation-related undergraduate degrees at

an MIHE who plan to enter the transportation profession upon completing their higher education. Graduate students (Masters or Doctorate) pursuing transportation-related graduate degrees at an MIHE

who plan to enter a transportation profession upon completing their higher education.

TENURE OF FELLOWSHIP

The duration of the fellowship will be 9 to 12 months for each academic year.

1 A Permanent Resident Card, commonly known as a Green Card, is evidence of your status as a lawful permanent resident with a right to live and work permanently in the United States. It also is evidence of your registration in accordance with United States immigration laws. The Permanent Resident Card is also called CIS Form I-551.

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Fellowship recipients are eligible for funding only during the months of full-time enrollment in undergraduate or graduate degree programs, or during on-site research projects or internships with approved transportation agencies.

Recipients are only allowed to receive the MIHE fellowship for a maximum of two consecutive years. During the tenure of the award, the recipient must maintain satisfactory academic performance as

established by Northern Arizona University’s Student Handbook.

FUNDING

If selected for the Academic year of 2013-14, students will be provided with tuition, fees, stipend and/or program-related expenses and travel to the TRB Annual Meeting. The amount of the funding received is variable, depending on the submitted program of study (See Application Packet – Part 2 of Application) and is subject to review and approval by the Federal Highway Administration.

Attendance at the TRB Annual Meeting is mandatory for all fellowship recipients. The TRB meeting is held in January 2014 in Washington DC. All recipients are required to submit a 300 word presentation abstract pertaining to their research for this conference. Those selected will be required to present at the conference. Additional information will be provided to students selected for the program for planning purposes.

Please note stipends are taxable income and must be reported to the IRS. Recipient awards are based on the ranking given, and the availability of funding. All program-related expenses must be supported by receipts and invoices. Any unused funds must be returned to FHWA.

SELECTION PROCESS & TIMELINE

All NAU student fellowship applications will be evaluated by an Evaluation Panel, consisting of local, state, and private transportation professionals. Following the completion of their review, recommendations for fellowship awards are sent to the Federal Highway Administration for review. The final decision on fellowship recipients is the sole responsibility of the Federal Highway Administration and is subject to funding availability.

Tuesday, February 26, 2013 Program Announced and Application available online for downloadTuesday, March 5, 2013 Faculty and Student information session will be held in RM 321, located

in Engineering Building (#69) from 11am-12pm.March 1, 2012- April 1, 2013 Complete of application packet, including Part 1 Application form,

Part 2 Program of Study essay, and supplemental materials (official college transcripts, four letters of recommendation, eligibility documents (non-US citizens only) and professional resume (max 2-pages). Please note that all student applicants are strongly encouraged to discuss their Program of Study with their faculty advisor and/or the Campus Manager (Dr. Jun Ho). At minimum, applicants must obtain their faculty advisor’s signature on the application form, prior to submission.

Wednesday, April 1, 2013 Student Fellowship Applications Due by 4:00 p.m.Submit applications to Denise Walters in the Dean’s Office, Suite 322

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(Engineering Building - 3rd floor) (Building #69). Please put all application materials in a storage envelope.

April 2 – April 15, 2013 Student applications reviewed by Evaluation Panel

April, 17, 2013 Fellowship recommendations sent to Federal Highway Administration Program Manager for review and final decision.

May 1 – May 30, 2013 Federal Highway Administration, U&GP Program Manager makes final selection. NAU notifies all applicants of decision as soon as the final notification is received.

August 2013 Fellowship recipients begin programNote: fellowship recipients are encouraged to prepare their study early in Summer of 2013 in order to submit an abstract in a timely manner to Federal Highway Administration before September 16, 2013.

CRITERIA FOR APPLICATION EVALUATION

MIHE Fellowships will be awarded on the basis of merit. Evidence of merit will include:

Academic records, including class standing, grade point average (GPA), and official transcripts. Letter of Recommendations regarding the applicant’s qualifications (minimum of 4 letters required). Work experience, if any, including employers’ endorsements. Proposed plan of study (The recipient should identify how their plan of study will enhance and impact

the field of transportation.)

TRANSPORTATION RESEARCH BOARD ANNUAL MEETING (TRB)

Recipients will be provided a one-time expenditure (up to $1,500) for travel to Washington, D.C. to attend the TRB Annual meeting held January, 2014.

The recipients are responsible for logging on to www.trb.org and registering themselves. Students will make travel and hotel accommodations through the university to obtain the most cost-efficient rates. Discounted registration is provided for all Eisenhower recipients. Since funding is provided, attendance at TRB is mandatory. In addition to attendance at TRB, it is also required that students attend ALL Eisenhower Events. All Students should plan to arrive by Sunday, and leave after the Networking Reception on Tuesday. If students have other commitments (i.e., presentations or poster sessions) during TRB they must notify the U&GP Program Manager in advance and get approval.

Recipients are also required, regardless of funding level, to submit an abstract of their research (or proposed research) for review and consideration for presentation at TRB. The abstract will contain 300 words maximum. Selected recipients will be required to deliver a 10 – 15 minute presentation describing their research project at the meeting.

The following contact information shall be provided with each abstract:

a. Name of Recipient;b. Name of Eisenhower Campus Manager; c. Name of Faculty Advisor;

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d. University / College; e. Research Title;f. Major of Recipient; and g. Name as it is to appear on the TRB Badge.

The abstract should be submitted electronically through the Eisenhower Transportation Fellowship Campus Manager no later than September 16th to gerald.hill@dot.gov.

Presentations should be submitted electronically through the Eisenhower Transportation Fellowship Campus Manager no later than January 5th to camron.ranje@dot.gov. (For selected abstracts only)

INTERNSHIPS

Recipients may study or participate in research at transportation organizations during their tenure if, in the judgment of the faculty advisor and the Eisenhower Campus Program Manager, such study will enhance their knowledge in transportation. The Program Manager, U&GP must approve all internships. The stipend rate will remain the same. PROJECT REQUIREMENTS

Undergraduate and graduate recipients shall prepare a thesis/dissertation, or research paper on a topic directly related to a relevant transportation problem or issue. The Faculty Advisor should approve topics.

Recipients are required to attend TRB held in January in Washington, D.C. and be prepared to present on their research project.

The results of all research will be the property of FHWA and a copy must be made available to FHWA on an unlimited, royalty-free basis.

Upon completion of the fellowship, a copy of each student’s thesis/dissertation, or research paper and any other related research must be submitted to the Program Manager, U&GP, along with the university’s year and DDETFP report. In addition, fellowship recipients also should notify the Campus Manager, Dr. Jun Ho, with the completion of their research project and a copy of their thesis/dissertation or report should be sent to Dr. Jun Ho to keep a record.

DEADLINE FOR STUDENT APPLICATIONS

Applications to the Fellowship Program must be submitted no later than April 1, 2013 by 4:00 p.m. for consideration. Late responses will not be considered. Electronic or fax submissions will not be accepted. Please put all application materials in a storage envelope. Completed applications must be submitted in hard copy format and delivered to Denise Walters, Suite 322, in the Dean’s Office (located on the 3 rd floor of the Engineering Building) (Building #69).

NAU STUDENT & FACULTY INFORMATION SESSIONS

Information sessions for students interested in learning more about this program will be held on the following date and time:

Tuesday, March 5th from 11am-12pm in RM 321 (located in Engineering Building #69)

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For more information about the Eisenhower Transportation Fellowship Program, please contact the Campus Manager, Dr. Jun Ho, at chun-hsing.ho@nau.edu or 928-523-5307.

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DWIGHT D. EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM

STUDENT APPLICATION CHECKLIST

Download and review all program information and application materials

Review eligibility requirements for program

Non-U.S. Citizens Only: Must include a copy of your I-20 ID or I-551 issued by the U.S. Immigration & Naturalization Service with your application.

Completed Part 1 of Application Form and obtained NAU faculty advisor signature

Completed Part 2 of Application Form providing details on proposed Program of Study.

Obtained minimum four letters of recommendation supporting your qualifications for the program.

Professional resume (maximum 2-pages)

Ordered official NAU Transcripts (applicants are responsible for tracking your transcript order).

Submit complete application package to Denise Walters in Dean’s Office, Suite 322, located in the Engineering Building (#69) by 4:00 p.m. April 1, 2013.

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Appendix A: Dwight David Eisenhower Transportation Fellowship

Transportation-Related Disciplines *

Arts and SciencesArchitectureChemistryCommunicationComputer ScienceCriminal JusticeEnvironmentalScience InformationSystems LogisticsMathematicsPublic AdministrationPhysics

AviationAeronautical StudiesAirway ScienceAviation Flight Management Science

BusinessAccountingBusiness AdministrationBusiness ManagementFinanceEconomicsManagementMarketing

Education and Human DevelopmentEducationHuman FactorsHuman ResourcesPsychology

EngineeringChemical EngineeringCivil EngineeringConstruction EngineeringElectrical EngineeringElectronic EngineeringEngineering (General)Environmental EngineeringGeotechnical EngineeringManufacturing EngineeringMechanical EngineeringStructural EngineeringTransportation Engineering

LawLaw

Public Policy and PlanningPublic Policy & AnalysisPolitical Science/GovernmentUrban and Regional PlanningUrban Studies

TransportationPavement and MaterialsTransportation (General)Transportation (Infrastructure)Transportation (Traffic Operations)Transportation LogisticsTransportation Planning & ManagementTransportation PolicyTransportation Studies

*Other transportation-related disciplines may be approved by the Program Manager, U&GP on a case-by-case basis.

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DWIGHT D. EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAMApplication Form – Part 1

BURDEN STATEMENT

This collection of information is voluntary and will be used to determine the applicant’s qualifications for the DDETFP Public reporting burden is estimated to average 3 hours per response, including the time for reviewing instructions and completing the application. All information collected is confidential and will be used by program staff for program administration purposes only. Please note that an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information, unless it displays a currently valid OMB control number. The OMB control number. The OMB control number for this collection is 2125-0617. Send comments regarding this burden to: Information Collection Clearance Officer, Federal Highway Administration, 1200 New Jersey Avenue S.E., Washington DC 20590.

Must be typedNameClick here to enter text.

Official Use only

Current Address

Click here to enter text.

Telephone No.: Click here to enter text.

E-mail Address: Click here to enter text.

Permanent AddressClick here to enter text.

Telephone No.: Click here to enter text.

Check one box to indicate your current status as of 09/01/2013:

☐ Undergraduate ☐ Undergraduate ☐ Master’s student ☐ Doctoral student (Junior) (Senior) ___1st year __2nd year ___1st year ___2nd year ___3rd year

RACE (optional)

☐ American Indian☐ Alaskan Native☐ Asian☐ African American☐ Native Hawaiian/Other Pacific Islander☐ White☐ Other

ETHNICITY (optional)

☐ Hispanic or Latino☐ Not Hispanic or Latino☐ Hispanic or Latino in Puerto Rico☐ Not Hispanic or Latino in Puerto Rico

U.S. Citizen ☐ Yes ☐ NoIf no, please attach a certified copy of your I-20 or I-551 ID issued by the I.N.S.

Gender: Experience in Other Transportation Educations Programs

☐ Male ☐ ENO Fellow Yr       ☐ NSTI Yr      ☐ Female ☐ UTC Award Yr       ☐ STIPDG Yr      

☐ DDETFP Yr      

College or University Click here to enter text. Academic Department Click here to enter text.

Name, Title and Address of Faculty AdvisorClick here to enter text.

Telephone No.: Click here to enter text.

Fax Number: Click here to enter text.

E-Mail Address: Click here to enter text.

Name, Title and Address of Campus Manager(if different than Faculty Advisor)Chun-Hsing HoAssistant ProfessorNorthern Arizona University, PO BOX 15600, Flagstaff, AZ 86011

Telephone No.: 928-523-5307

Fax Number: 928-523-2300

E-Mail Address: HYPERLINK "mailto:chun-hsing.ho@nau.edu"chun-hsing.ho@nau.edu

Applicant’s MajorClick here to enter text.

Applicant’s Field of Study:Click here to enter text.

Date *Signature of Applicant (Required)

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Appendix B-1

Click here to enter text.DateClick here to enter text.

*Signature of Faculty Advisor (Required)

DWIGHT DAVID EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM2013 EISENHOWER MIHE TRANSPORTATION FELLOWSHIPS

Application Form – Part 2

Must be typed

Proposed Plan of Study

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Please provide a summary of how your plan of study will impact and enhance the field of transportation and what role transportation takes in your professional goals. Incorporate educational, personal and work experiences, accomplishments, volunteer activities and/or events that support your plan of study. (max 750 words)

Appendix B-2