Dublin Housing BureauDublin Housing Bureau

Operated by the Irish Hotel Operated by the Irish Hotel FederationFederation

Why a Housing BureauWhy a Housing Bureau A housing bureau has been established to A housing bureau has been established to

facilitate requests for rooms in the city for large facilitate requests for rooms in the city for large conferences, events and exhibitions.conferences, events and exhibitions.

It is necessary to centralise the requests to avoid It is necessary to centralise the requests to avoid duplication.duplication.

A point of contact for the large conference venues A point of contact for the large conference venues and bookers such as CCD, O2, RDS, AIPCO and bookers such as CCD, O2, RDS, AIPCO members etc..members etc..

Why Are the IHF Establishing the Why Are the IHF Establishing the Dublin Housing BureauDublin Housing Bureau

To protect the interest of hoteliers – the AIPCO To protect the interest of hoteliers – the AIPCO were looking at establishing a HB, commission of were looking at establishing a HB, commission of 15%.15%.

IHF will operate the Housing Bureau as a non IHF will operate the Housing Bureau as a non revenue source.revenue source.

The commission rates are transparentThe commission rates are transparent

The housing bureau can be used nationallyThe housing bureau can be used nationally

The IHF already have a database of hotels set – The IHF already have a database of hotels set – up on the In1 console.up on the In1 console.

What do hoteliers have to doWhat do hoteliers have to do Dublin needs to be competitively priced to ensure the success of the city Dublin needs to be competitively priced to ensure the success of the city

as a conference venue.as a conference venue.

Hotels need to think of the big picture rather than ‘going for the kill’ on one Hotels need to think of the big picture rather than ‘going for the kill’ on one event.event.

Allocations must be substantial as organisers prefer a limited amount of Allocations must be substantial as organisers prefer a limited amount of hotelshotels

Hotels to commit to ‘Hotels to commit to ‘charter’.charter’.

Charter : To ensure the success of Dublin as a worldwide competitive Charter : To ensure the success of Dublin as a worldwide competitive conference destination I commit to the charter of Dublin Hoteliers to offer conference destination I commit to the charter of Dublin Hoteliers to offer value, quality service and a warm welcome to all conference and value, quality service and a warm welcome to all conference and convention guests of Dublin.convention guests of Dublin.

To populate availability on the In1 system 5 years forward.To populate availability on the In1 system 5 years forward.

To work together for the better interest of the city.To work together for the better interest of the city.

How does it workHow does it work Enquiries will come to HB from CCD or other Enquiries will come to HB from CCD or other

venue, if a general enquiry the availability will be venue, if a general enquiry the availability will be taken from the allocation.taken from the allocation.

If the bid progresses the hotels will be then e- If the bid progresses the hotels will be then e- mailed to hold the dates.mailed to hold the dates.

If Dublin is then a contender the rates and If Dublin is then a contender the rates and availability will be firmed up following site availability will be firmed up following site inspections and finalising of the bid process.inspections and finalising of the bid process.

Cost to HoteliersCost to Hoteliers A commission rate of 8% + VAT charged to A commission rate of 8% + VAT charged to

hotels.hotels.

Hotels who have not contributed to DCB pay 12% Hotels who have not contributed to DCB pay 12% + VAT.+ VAT.

No membership fee of Housing Bureau.No membership fee of Housing Bureau.

The IHF will operate the HB for two years with no The IHF will operate the HB for two years with no revenue.revenue.

3% in1, 1% marketing fund, balance 3% in1, 1% marketing fund, balance administration of Housing Bureau.administration of Housing Bureau.

RelationshipsRelationships

The IHF will work closely with CCD (Opening Sept The IHF will work closely with CCD (Opening Sept 2010) and other venues.2010) and other venues.

Hoteliers Hoteliers

The AIPCO have been consulted and are onboard The AIPCO have been consulted and are onboard with process.with process.

Dublin Convention BureauDublin Convention Bureau

In1 Solutions are Software provider In1 Solutions are Software provider

Suggested Rate GridSuggested Rate Grid

Client Date No of delegates

Corporate September, 2010 9

National Association September, 2010 150

European Association 17th - 21st September 2010 2,000

European Union of Geriatric Medicine 28th September - 2nd October, 2010 750

European Association 4th - 6th & 10th - 12th February, 2011 1,500

Rotary International of GB & Ireland 15th - 17th April, 2011 1,500

International Statistical Institute 22nd - 27th August, 2011 3,000

British Orthopaedic Association 13th - 16th September, 2011 1,000 ( IHF HB assisted)

International Association 26th - 30th June 2012 2,000

Association of Coloproctology of GB & Ireland 2nd - 6th July 2012 1,000

International Bar Association 29th September - 5th October, 2012 3,000 ( IHF HB assisted)

Bookings to Date in CCDBookings to Date in CCD