Driving Efficiency in Procure-to-Pay (P2P) with ... Efficiency in Procure-to-Pay (P2P) with...
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Transcript of Driving Efficiency in Procure-to-Pay (P2P) with ... Efficiency in Procure-to-Pay (P2P) with...
Driving Efficiency in Procure-to-Pay (P2P) with eProcurement Technology
Increase productivity with integrated orders and acknowledgements
Purchase Order
Automate Order and Payment Process Save time finding pricing and selecting products
Optimize operational efficiency
Customer Owned – Department & Budget Management Tool Reduces the number of connections to multiple suppliers
Purchase OrderFile Formats• EDI 850• XML (cXML, xCBL)• Flat File• Delimited Required Information• PO number & PO Date• Ship-to address• Buyer contact info• Line item detail
Value Added Network (VAN)• EDI Transactions – 850, 855, 810, 997• Grainger uses Sterling Commerce
Marketplace• XML Structured Transactions • cXML, xCBL• EDI Transactions
ERP / Direct Connect• EDI or XML Transactions• HTTPS or SFTP with PGP encryption• AS2
AcknowledgementFile Formats• E-Mail• cXML• EDI 855• xCBL POR
InvoiceFile Formats• EDI 810• cXML• xCBL
Punch-Out CatalogThe DUNS number is the preferred From Credential for both Punch-out & Order
Utilizes Grainger’s web based catalog and provides the following:• Enhanced content and parametric data• Robust search engine• Real-time Pricing and Availability• Shared Lists• eQuotes• Integrated KeepStock
Required Information• OCI v2.0 or cXML• DUNS number• Corporate Phone Number• Single account or multiple account• Punch-out location codes for multi-account
Hosted FilesData is deployed within the customers procurement system
ERP / Direct Connect Supply-Chain/Procurement Networks
Save time with real-time pricing, availability, and enhanced content
Punch-Out CatalogAutomating procurement through integrated solutions
ConnectionsStreamline billing and reconciliation with electronic invoices
Invoice
Getting Started is easy! Simply contact your Grainger Sales Representative.
These are some of Grainger’s supported ERP & Supply-Chain/Procurement Networks (complete list available upon request)
Standard Offerings
eProcurementManage Shop
Order
Manage Shop
Order
Cost Allocation
Internal Product Distribution
Pricing
Finding Products
Select Supplier
Paying Made Easy
Receiving Your Order
Fast & Easy Ordering
Cost Allocation
Internal Product Distribution
Receiving Your Order
Fast & Easy Ordering
Pricing
Finding Products
Select Supplier
Paying Made Easy
eProcurement Implementation Process Flow
DiscoverRequirements
Validation - InitialTesting/Connectivity
Implementation -ProductionMapping/Testing
Adoption -Post Go-LiveSupport
To learn more about Grainger’s eProcurement Solutions please contact your Grainger representative today.
Driving Efficiency in Procure-to-Pay (P2P) with eProcurement Technology
You’ve made the decision to integrate your MRO spend with Grainger’s eProcurement Solution – Now what’s next?
Shopping:• Punchout Catalogs • Hosted Catalogs
Ordering:• Purchase Order Integration• Integrated KeepStock• Integrated Sourcing Quotes
Invoicing:• Electronic Invoice• Electronic Payment – EFT/ACHv
Here is a list of the standard project types we currently support:
Solution Required TaskPunchout Catalog
Purchase Order Integration
Electronic Invoice
Integrated KeepStock
Hosted Catalog
Grainger Provides Punchout URL & Credentials
Customer Submits Test Orders to Grainger
Customer Submits Location List
Customer Completes Invoice Questionnaire
Customer Completes Test Scans
Grainger Seller Submits Content Requests
A Grainger Sales Representative will gather initial information including both business and technical contacts along with the type of platform you are looking to integrate.
This information will then be entered into the Grainger ePro Request system and within 2-3 business days an eCommerce Solutions Manager (ESM) will be assigned to your project.
The ESM will then work with you to understand your eProcurement goals and objectives, and gather additional technical information.
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In order to keep things moving and on track, it’s important that all tasks be completed in a timely manner. Once these tasks are completed, your project can be assigned to a Grainger Programmer and we will begin building your integrated solution. This will occur after all required tasks and preliminary testing is completed.
Once all programming is complete, Grainger may require additional testing prior to moving your project to production. In order to ensure your project is completed on schedule it is necessary that all requests for testing be completed as soon as possible. Any delays in fully testing your integration may delay the anticipated go-live.
After all testing is complete your project will move to production. Once this occurs, the Grainger eCommerce Solution Manger will work with you to develop a strategy to ensure you are achieving your procure-ment goals and objectives.
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Your specific project may include one or more of the above project types and this will help determine the amount of time and resources required to complete the project.
Depending on the type of project requested, Grainger will either provide or request one or more of the following.:
Glossary of Terms:AS2 - A secure method for transferring electronic documents over the internetXML - Generically, this refers to any document that utilizes a compliant, nested, tag-based structure that makes it both human and machine readablecXML - The most widely-used, XML-based business document standard in the USxCBL - An XML-based business document standard commonly used in EuropeOpen Catalog Interface (OCI) - Standard format used in some systems, most notably SAP, for punch-out shopping.
EDI 810 - EDI format for an InvoiceEDI 850 - EDI format for a Purchase OrderEDI 855 - EDI format for a Purchase Order AcknowledgementDUNS Number - A nine-digit number used to uniquely identify businesses. Commonly used to identify entities in EDI, cXML, and other electronic business document formats.Punch-Out Catalog - Provides access to web-based catalogs via a link within ERP and eProcurement Systems