Drinking WaterInfrastructureNeeds Survey and Assessment

2007

WebsiteWebsite

www.DWNeeds.cwww.DWNeeds.comom

Website PurposeWebsite Purpose Allow states to track status of Allow states to track status of

questionnairesquestionnaires Allow systems >100K or states to upload Allow systems >100K or states to upload

project data directlyproject data directly Provide information to states on project Provide information to states on project

statusstatus Allowed Allowed Allowed but changedAllowed but changed DeletedDeleted

Allow states to submit information for Allow states to submit information for modification of projectsmodification of projects

Website UsersWebsite Users Administrators – EPA Headquarters and Administrators – EPA Headquarters and

ContractorContractor Users have full access to the site with the ability to Users have full access to the site with the ability to

read and edit data and to set tracking informationread and edit data and to set tracking information Regional – EPA regional coordinatorsRegional – EPA regional coordinators

Users have read only access to all PWSIDs within Users have read only access to all PWSIDs within their regiontheir region

State – State coordinator State – State coordinator Users have access to all PWSIDs within their stateUsers have access to all PWSIDs within their state Users have edit access to systems >100K until Users have edit access to systems >100K until

system has been “submitted” to EPAsystem has been “submitted” to EPA System – Systems serving >100K System – Systems serving >100K

Users have access to upload and edit data until Users have access to upload and edit data until system has been “submitted” to statesystem has been “submitted” to state

What Is On the What Is On the WebsiteWebsite

A A ProjectsProjects page that identifies all project the user page that identifies all project the user has access to and status of each project. has access to and status of each project.

A A System StatsSystem Stats page that provides a complete list page that provides a complete list of the questionnaires that the user has access to of the questionnaires that the user has access to and shows status. It also provides a count of all and shows status. It also provides a count of all projects in each questionnaire broken down by projects in each questionnaire broken down by project status.project status.

A A Progress MeterProgress Meter page that shows: the percentage page that shows: the percentage of questionnaires received to date for the state of questionnaires received to date for the state compared to the percentage expected; and the compared to the percentage expected; and the state’s percentage of projects accepted.state’s percentage of projects accepted.

What Is On the WebsiteWhat Is On the Website

A A ContactsContacts page that identifies a phone number page that identifies a phone number for Needs Assessment questions and an email for Needs Assessment questions and an email address for website technical support address for website technical support

A “A “Hot ListHot List” page that identifies projects that you ” page that identifies projects that you are currently working on or have flagged because are currently working on or have flagged because they are the subject of a dialogue between you and they are the subject of a dialogue between you and the EPA.the EPA.

An An Unread MessagesUnread Messages page that shows any page that shows any important messages received from the EPA that important messages received from the EPA that result in changes to project statuses. result in changes to project statuses.

How to Access the Web How to Access the Web PagePage

Web address:Web address:

The website is password protected. You must The website is password protected. You must provide Cadmus/EPA with names of users that will provide Cadmus/EPA with names of users that will need accounts. We can create Read-Only or need accounts. We can create Read-Only or Read/Write accounts for users. (‘Editor’ status)Read/Write accounts for users. (‘Editor’ status)

http://www.DWNeeds.com

Whom To Call For HelpWhom To Call For Help

Needs Survey Helpline (Toll Free)Needs Survey Helpline (Toll Free)

1-xxx-xxx-xxxx (1-xxx-xxx-xxxx)1-xxx-xxx-xxxx (1-xxx-xxx-xxxx)

Website technical support & Website technical support &

problems: problems:

WebMaster@DWNeeds.comWebMaster@DWNeeds.com

Login PageLogin Page

Login PageLogin Page

States and RegionsStates and Regions Each state and regional coordinator will receive a Each state and regional coordinator will receive a

login and user id to be entered into the Needs login and user id to be entered into the Needs Assessment login page.Assessment login page.

Systems >100KSystems >100K One representative from each system serving One representative from each system serving

>100K will receive a login and user id >100K will receive a login and user id if if requested.requested.

DownloadsDownloads The main login page contains links to download The main login page contains links to download

documents such as the Questionnaire and a file documents such as the Questionnaire and a file suitable for upload of a questionnaire.suitable for upload of a questionnaire.

Available to anyone – no password requiredAvailable to anyone – no password required

Home PageHome Page

FiltersFilters

By system sizeBy system size All systemsAll systems LargeLarge MediumMedium SmallSmall

By project statusBy project status All projectsAll projects Deleted projectsDeleted projects Projects accepted Projects accepted

with no costwith no cost Projects accepted Projects accepted

with adjusted costwith adjusted cost Projects accepted Projects accepted

with costwith cost

Information to be viewed can be filteredInformation to be viewed can be filtered

Particularly useful if you have access to many systems

Website SymbolsWebsite Symbols There are many symbols used on the website. There are many symbols used on the website.

Hovering your mouse over the symbols will Hovering your mouse over the symbols will provide a description.provide a description.

Accepted with Cost

Accepted with Modified Cost

Accepted with No Cost

Deleted

Mark a Message as Read

Enter a State Comment

Positive Acceptability Issue

Negative Acceptability Issue

Cost Issue

Read/Reply To a Message

Add to Hot List

Remove from Hot List

Projects TabProjects Tab

Click to go to System View

Click to go to Project Details

State users can click to add notes

Use Filters to limit lists

System Stats TabSystem Stats Tab

Click to view accepted projects

Click column titles to sort data by that

column

Sorting and selectingSorting and selecting

All underlined entries are “clickable”All underlined entries are “clickable” Sort your list by the column headingSort your list by the column heading

PWSIDPWSID Date receivedDate received State notesState notes

Take you to another viewTake you to another view Click on any project number and it will take Click on any project number and it will take

to a project viewto a project view Click on any system number and it will take Click on any system number and it will take

you to a system viewyou to a system view

Projects and System Projects and System ViewsViews

Projects ViewProjects View MessagesMessages Project detailsProject details

System ViewSystem View ProjectsProjects DetailsDetails TrackingTracking Projects TableProjects Table UploadUpload

Project View – Messages Project View – Messages TabTab

Click to read or reply to

message

Click to view Project Details

Project View - Reply To Project View - Reply To MessageMessage

Enter your message and click Send

Project View – Details Project View – Details TabTab

Click to Add/Remove project from your Hot List

System View – Projects System View – Projects TabTab

Click to send a reply

message

Click to see cost issue

Click to see acceptability issue

Click to see System Details

System View – Details System View – Details TabTab

System View - TrackingSystem View - Tracking

System View - TrackingSystem View - Tracking

Allows the user to see the entire Allows the user to see the entire “history” of a questionnaire“history” of a questionnaire ReceivedReceived AnalyzedAnalyzed Data EntryData Entry ModificationsModifications

System View – Projects System View – Projects TableTable

Projects for a given system may be displayed in a table Projects for a given system may be displayed in a table layout matching the format of the questionnaire.layout matching the format of the questionnaire.

All three tables combined into one table for website.All three tables combined into one table for website.

System View – Projects System View – Projects TableTable

Users with edit access can add or modify data fields Users with edit access can add or modify data fields of a project by clicking on the ‘pencil’ in the 1of a project by clicking on the ‘pencil’ in the 1stst column to expose editing tools.column to expose editing tools.

Click to save record

Click cancel changes

Excel Upload Excel Upload Select Excel File and starting data Select Excel File and starting data

rowrow

Click to initiate the upload

System View – UploadSystem View – Upload 3 step process to import Excel format 2007 Needs 3 step process to import Excel format 2007 Needs

Survey Questionnaire:Survey Questionnaire: Select and upload the Excel fileSelect and upload the Excel file Review data in web grid and correct any errorsReview data in web grid and correct any errors Finalize import which adds/updates the projects to the Finalize import which adds/updates the projects to the

database database

Excel Upload Excel Upload Optionally remap Excel fieldsOptionally remap Excel fields

Excel Upload Excel Upload Review and correct uploaded dataReview and correct uploaded data

Click the ‘pencil’ in 1st column to enable editing tools.Click the ‘pencil’ in 1st column to enable editing tools. Save row once highlighted errors are correctedSave row once highlighted errors are corrected

Click save changes

Click cancel changes

Removes project record from upload

Excel Upload Excel Upload Finalizing uploadFinalizing upload

Only projects without data errors will be added to databaseOnly projects without data errors will be added to database

Click add projects to database

Example below shows 8 project records were added to the databaseExample below shows 8 project records were added to the database Project records with data errors may be corrected and finalized at a later Project records with data errors may be corrected and finalized at a later

timetime Existing database projects will be updated if project number matchesExisting database projects will be updated if project number matches

Excel Upload Excel Upload Finalizing upload Finalizing upload

Progress Meter TabProgress Meter TabShows % of all

Surveys received

Shows % of all Projects accepted

Contacts TabContacts Tab

Hot List TabHot List Tab

Click to remove a project from your Hot List

Unread Messages TabUnread Messages Tab

Click here to open and read

Click here to remove from list without reading

Log Out & Close BrowserLog Out & Close Browser

Click here to log out, then close your browser

Clicking on the Log Out tab will log out the current user and return Clicking on the Log Out tab will log out the current user and return the browser to the Log In screen.the browser to the Log In screen.

Website Website DemoDemo