NDRRMC and DILG Joint Memo Circular No. 2013-1 dated March 25, 2013.pdf
Draft Pre-decisional Document - douglaspud.org Final Board...2019/11/12 · that have arisen over...
Transcript of Draft Pre-decisional Document - douglaspud.org Final Board...2019/11/12 · that have arisen over...
COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY
EAST WENATCHEE, WASHINGTON NOVEMBER 12, 2019 – 1:30 P.M.
1. Flag Salute
2. Minutes
3. Vouchers
4. Public Comment
5. 25-Year Service Award – Dan Day
6. Prequalification of Contractor – Summit Line Construction, Inc.
7. Resolution Affirming the District’s Authorization of Property Insurance with ACE American Insurance Company and AEGIS Insurance Services, Inc.
8. Resolution Authorizing the Western Interconnection Data Sharing Agreement with RC West
9. Resolution Authorizing the Purchase of Tripwire’s Solutions under RFP 19-21-W, Cybersecurity – Cyber System Configuration Monitoring and Management Solutions
10. Resolution Declaring Obsolete DCCN Electronic Equipment Surplus 11. Resolution Amending Administrative Bulletin 9.3, Procedures for Professional Services and
Other Work
12. Resolution Authorizing Acceptance of Work and Final Payment to Asplundh Tree Expert, LLC for the Third Year under Contract 16-12-D, Provide Distribution Tree Trimming Services
13. Resolution Affirming Change Order No. 3 to Contract 19-02-W, Wells Hatchery Dirt Pond Reconfiguration and Liner Replacement
14. NERC Compliance Quarterly Report – Third Quarter – 2019
15. FERC Compliance Quarterly Report – Third Quarter – 2019
16. Financial and Statistical Report – Distribution System – September 2019
17. Budget Report – Distribution System – September 2019
18. Financial and Statistical Report – Wells Project – September 2019
19. Budget Report – Wells Project – September 2019
20. Treasurer’s Report – Distribution System – October 2019
21. Treasurer’s Report – Wells Project – October 2019
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Agenda November 12, 2019 Page 2
22. Internal Audit Report – September 2019
23. DCCN Report – September and October 2019
24. Other
25. Trips
26. Minutes
27. Executive Session: RCW 42.30.110(1)(g) and RCW 42.30.110(1)(i)
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RESOLUTION NO. _________
A RESOLUTION AFFIRMING THE DISTRICT’S AUTHORIZATION OF PROPERTY INSURANCE WITH ACE
AMERICAN INSURANCE COMPANY AND AEGIS INSURANCE SERVICES, INC.
RECITALS:
1) The District’s current Property Insurance Policy with ACE American
Insurance Company (ACE) and Liberty Mutual Insurance Company (Liberty) expired on
November 1, 2019.
2) ACE and Liberty provided a quote for renewal for a 50/50 quota share
program. The quoted premium is $603,187, plus $4,000 for engineering fees and $4,805
for jurisdictional inspection fees with a $200,000,000 limit that includes coverage for acts
of terrorism.
3) ACE and AEGIS Insurance Services, Inc. (AEGIS) provided a quote for
renewal with mostly similar terms and conditions for a 50/50 quota share program. The
quoted premium is $575,896.14, plus $4,000 for engineering fees and $4,805 for
jurisdictional inspection fees with a $200,000,000 limit that includes coverage for acts of
terrorism. The AEGIS quote does not provide coverage for physical damage of the
District’s mobile equipment or heavy trucks.
4) Everest National Insurance Company provided a quote to cover physical
damage to the District’s heavy trucks for a premium of $17,000.
5) District staff has reviewed the quotes and recommends renewal of
Property Insurance with ACE and AEGIS.
6) It is in the best interests of the District to affirm authorization of property
insurance coverage through ACE and AEGIS for the quoted premium of $584,701.14 for
the period of November 1, 2019 to November 1, 2020.
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NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, that the District’s Accounting
Assistant/Insurance Administrator will secure Property insurance coverage with ACE and
AEGIS.
ADOPTED this 12th day of November, 2019.
Molly Simpson, President
Ronald E. Skagen, Vice President
ATTEST: Aaron J. Viebrock, Secretary
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RESOLUTION NO. _________
A RESOLUTION AUTHORIZING THE WESTERN INTERCONNECTION DATA SHARING AGREEMENT WITH RC
WEST
RECITALS:
1) The District is registered with the North American Electric Reliability
Corporation (NERC) as a Balancing Authority and a Transmission Operator and is
subject to the oversight of RC West as the NERC registered Reliability Coordinator.
NERC registered entities that perform reliability functions are required by NERC
standards to provide data to the Reliability Coordinator and, if this data is shared with
other registered entities, bilateral nondisclosure agreements are required to meet FERC
Order 888/889 requirements.
2) RC West has prepared the Western Interconnection Data Sharing
Agreement that will govern the terms for sharing of real-time operating reliability data
among registered Balancing Authorities, Transmission Operators, and RC West as the
Reliability Coordinator. This agreement will allow the sharing of data without the need
for individual bilateral nondisclosure agreements with other registered entities.
3) It is in the District’s best interest to enter into the Western Interconnection
Data Sharing Agreement with RC West and other Balancing Authorities and
Transmission Operators in the Western Interconnection to facilitate the sharing of
operating reliability data without the need for individual bilateral non-disclosure
agreements with the other registered entities.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, that the District’s General Manager is
hereby authorized and directed to execute the Western Interconnection Data sharing
Agreement with RC West and other Balancing Authorities and Transmission Operators in
the Western Interconnection.
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ADOPTED this 12th day of November 2019.
Molly Simpson, President
Ronald E. Skagen, Vice President
ATTEST: Aaron J. Viebrock, Secretary
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RESOLUTION NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF TRIPWIRE’S SOLUTION UNDER RFP 19-21-W,
CYBERSECURITY – CYBER SYSTEM CONFIGURATION MONITORING AND MANAGEMENT SOLUTION
RECITALS:
1) Resolution 19-086 dated July 8, 2019 authorized the District to request
proposals for a configuration monitoring and management solution for cybersecurity
under RFP 19-21-W.
2) Resolution 19-117 dated September 23, 2019 authorized the District to
negotiate with Tripwire, Inc. to procure and install the proposed cyber system
configuration monitoring and management solution.
3) District staff have negotiated a final solution totaling $228,916.42. The
total price includes $99,400.00 for professional services and $129,516.42 for licensing
and software support provided by Tripwire.
4) The total estimated third-party costs for hardware and communications
equipment total approximately $42,135.66. This cost estimate may be reduced by
approximately $23,600 if some hardware can be repurposed after completing another
project.
5) It is in the best interests of the District to purchase the negotiated cyber
system configuration monitoring and management solution, professional services, and the
required third-party hardware.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, that District staff are authorized and
directed to purchase the new cyber system configuration monitoring and management
solution and enter into a Professional Service Agreement with Tripwire, Inc.
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ADOPTED this 12th day of November, 2019.
Molly Simpson, President
Ronald E. Skagen, Vice President
ATTEST: Aaron J. Viebrock, Secretary
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RESOLUTION NO. _________
A RESOLUTION DECLARING OBSOLETE DCCN ELECTRONIC EQUIPMENT SURPLUS
RECITALS:
1) The District has obsolete electronic equipment which is no longer needed
or useful to the DCCN.
2) District staff recommends this equipment be sold by public auction, or
sent to an e-waste disposal contractor if the equipment fails to sell.
3) It is in the best interest of the District to declare the obsolete electronic
equipment as surplus and no longer of use to the District and authorize it to be sold by
public auction or destroyed by e-waste contractor.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, to declare the obsolete electronic
equipment surplus and authorize it to be sold by public auction or destroyed by an e-
waste disposal contractor.
ADOPTED this 12th day of November, 2019.
Molly Simpson, President
Ronald E. Skagen, Vice President
ATTEST: Aaron J. Viebrock, Secretary
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RESOLUTION NO. _________
A RESOLUTION AMENDING ADMINISTRATIVE BULLETIN 9.3, PROCEDURES FOR PROFESSIONAL SERVICES AND OTHER
WORK
RECITALS:
1) Administrative Bulletin 9.3 was established to outline the District’s
procedures for Professional Services and Other Work. This bulletin was last updated in
April of 2014.
2) This procedure is outdated and does not meet some of the requirement for
procuring Architectural and Engineering Services in RCW 39.80 and Electronic Data
Processing & Telecommunication Systems in RCW 39.04.270.
3) Administrative Bulletin 9.3 has been amended to update the District’s
procedures for procuring these services and comply with current RCW’s.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, that Administrative Bulletin 9.3 is
amended to update the District’s procedures for Professional Services and Other Work.
ADOPTED this 12th day of November, 2019.
Molly Simpson, President
Ronald E. Skagen, Vice President
ATTEST: Aaron J. Viebrock, Secretary
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RESOLUTION NO. _________
A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO ASPLUNDH TREE EXPERT, LLC
FOR THE THIRD YEAR UNDER CONTRACT 16-12-D, PROVIDE DISTRIBUTION TREE TRIMMING SERVICES
RECITALS:
1) By Resolution No. 16-069 dated April 25, 2016, the District awarded
Contract 16-12-D, Provide Distribution Tree Trimming Services to Asplundh Tree
Expert, LLC.
2) District staff report the Contractor has satisfactorily completed all
requirements for the third year of Contract 16-12-D and has submitted a Request for
Final Payment, Certificate and Release. Therefore, staff recommends that the District
accept the completed work and authorize final payment in the amount of $17,376.69 to
Asplundh Tree Expert, LLC upon receiving the required notifications from the State of
Washington. The total cost of work under this contract is $347,534.57.
3) It is in the best interests of the District to accept the work as complete and
authorize final payment under Contract 16-12-D.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, that the work under Contract 16-12-D,
Provide Distribution Tree Trimming Services is hereby accepted as complete, and that
final payment is authorized, contingent on receipt by the District of all necessary releases
by the State of Washington. This acceptance in no manner waives any claim the District
may have against the Contractor for failure to comply with the terms of the contract.
ADOPTED this 12th day of November, 2019.
_______________________________ Molly Simpson, President _______________________________ Ronald E. Skagen, Vice President ATTEST: ______________________________ Aaron J. Viebrock, Secretary
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RESOLUTION NO. _________
A RESOLUTION AFFIRMING CHANGE ORDER NO. 3 TO CONTRACT 19-02-W, WELLS HATCHERY DIRT POND
RECONFIGURATION AND LINER REPLACEMENT
RECITALS:
1) By Resolution No. 19-038 dated March 25, 2019, the District awarded Contract
19-02-W to Clearwater Construction and Management, LLC in the amount of $2,542,600.
2) Resolution No. 19-094 dated August 12, 2019, authorized Change Order No. 1
with a new cost not-to-exceed total for Contract 19-02-W of $2,566,736.45 and a new substantial
construction completion deadline for the project of September 18th.
3) Resolution No. 19-128 dated October 14, 2019, authorized Change Order No. 2
with a new cost not-to-exceed total for Contract 19-02-W of $2,579,739.26 and a new substantial
construction completion deadline for the project of October 10th.
4) Change Order No. 3 has been prepared to address various constructability issues
that have arisen over the course of construction. In a memo dated November 6, 2019,
Mr. Bickford provides a summary of these issues and a recommendation to approve COR-03.
5) It is in the best interest of the District to affirm Change Order No. 3 in the amount
of $31,748.42 with a new cost not-to-exceed total for Contract 19-02-W, including this change
order, of $2,611,487.68.
NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility
District No. 1 of Douglas County, Washington, that Change Order No. 3 to Contract
19-02-W is affirmed by the Commission.
ADOPTED this 12th day of November, 2019.
_______________________________ Molly Simpson, President _______________________________ Ronald E. Skagen, Vice President ATTEST: ______________________________ Aaron J. Viebrock, Secretary
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