Draft Inital Report on Long Term Strategy

7/27/2019 Draft Inital Report on Long Term Strategy

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REPORT OF

THE INITIAL MEETING BETWEEN SERVICE CHAMPIONS AND

CONSULTANTS FINALIZING THE LONG TERM STRATEGY: AFRICAN

GOVERNANCE AND PUBLIC ADMINISTRATION PROGRAMME

HELD AT THE SAROVA STANLEY HOTEL,

NAIROBI - KENYA


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Table of Contents

Table of Contents............................... ...................... ................................ ...................... ........................ i

Abbreviation and Acronyms ................................ ...................... ................................ ...................... ..... ii

1.0 Introduction ............................... ....................... ................................ ...................... .................. 1

2.0 Opening Remarks ............................... ....................... ................................ ...................... ......... 1

3.0 Presentation By Consultants ................................ ....................... ................................ ............. 2

4.0 Group discussions ............................... ....................... ................................ ...................... ......... 4

5.0 Key Recommendations........................... ........................ .............................. ....................... .....4

6.0 Closing remarks .............................. ...................... ................................ ...................... .............. 5

Appendix I Opening Remarks .............................. ...................... ................................ ....................... 7

Appendix II Presentation by CAMPS Secretariat .............................. ...................... .......................... 11

Appendix III Group Discussions.............................. ...................... ................................ ..................... 14

Appendix IV Closing Remarks ............................ ....................... ................................ ...................... ... 17

Appendix V Programme.............................. ...................... ................................ ...................... ............ 20

Appendix VI Terms of References ............................... ...................... ................................ ................ 22

Appendix VI1 List of participants............................ ....................... ............................... ..................... 32


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Abbreviation and Acronyms

AAPAM - African Association for Public Administration and Management

AAPSIA - All Africa, Public Sector Innovation Awards

AMDIN

AU

AUC

-

-

-

African Management Development Institute Network

African Union

African Union Commission

CAFRAD - African Training & Research Centre in Administration Development

CAPAM

CAMPS

-

-

Commonwealth Association for Public Development Network

Conference of African Ministers for the Public/Civil Service

HR - Human Resource

ICT

IPAC

L & MD

-

-

-

Information Communication Technology

Institute of Public Administration of Canada

Leadership and Management Development

LTS - Long Term Strategy

MDGs

M&E

-

-

Millennium Development Goals

Monitoring and Evaluation

PMS

RECs

-

-

Performance Management Systems

Regional Economic Communities


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1.0 Introduction

The Permanent Secretary, Ministry of State for Public Service, Kenya, welcomed the

delegates to the 1st Inception Meeting on the finalization of Long Term Strategy (LTS)

for the African Governance and Public Administration, to Kenya in general and to the

meeting in particular. He thanked them for finding time to attend the meeting and

deliberate on the way forward towards the finalization of the LTS document which is

key in implementation of the Ministers Programme and called upon the delegates to

make self introduction.

2.0 Opening Remarks

The Permanent Secretary highlighted on the progress and effort put so far towards

finalizing the Long Term Strategy, starting with various formal and informal

consultations which have been on-going since June, 2008 and climaxed during the 6th

Conference of African Ministers of Public/Civil Service held in Sandton, South Africa in

October, 2008 which took note of the Long Term Strategy document as the basis of the

future work of the Ministers Programme. He emphasized the role played by the Long

Term Strategy and that upon finalization, the Strategy is expected to establish the much

needed framework for implementation of CAMPS activities as envisioned by the six

pillars from which the Bureau adopted the ten thematic areas.

In his remarks the UNDP representative regretted why LTS was not finalized upto now.

He however took comfort on the fact that the process have started in earnest and

observed that, most of the issues regarding Ministers Programme are in the process of

being finalized. He noted that, UNDP originally intended to recruit three consultants but

managed to recruit only two after selected consultants declined to take the rates

approved by the UNDP of 550 dollars and demanded rates ranging between 750-1000


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the finalization. He point out on the short notice given to the consultants to prepare for

the initial meeting which the UNDP takes full responsibility.

The CAMPS Secretariat gave an overview of the Ministers Programme and how the LongTerm Strategy was initiated. It was noted that CAMPS, was inaugurated in 1994, as an

initiative of the AU with the objective of; establishing and implementing a focused

continental governance and public administration programme; affirming areas of

common interest, concerns and challenges requiring capability and development of

partnerships to advance governance and public administration on the continent;establishing linkages between governance and public administration and the broader

continental development agenda; sharing knowledge and learning within the framework

of exchange and capacity development on focused priority areas within the continent.

To realize the objectives, there was a concerted engagement of the member States in

various formal and informal consultative forums during the 5th Conference chaired by

South Africa. The product was development of the LTS which was basically informed

by: The shift in discourse towards end of 20th Century on the role and importance of a

capable developmental state in propelling sustainable development, and the shared

vision by Member States of capable developmental states across the continent

underpinned by sustainable best practices and institutions. The LTS is therefore rooted

on the continental vision to build capable developmental States across Africa as a

vehicle to address the challenges of governance and public administration on the

African continent

During the question time CAMPS secretariat explained the issue of Algerias

correspondence with the Chairperson as regards the development of management

guides. The HOS gave an explanation of what actually transpired and call upon the

Service Champions to have collective responsibility.


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broad enough to provide necessary guidelines to undertake the finalization of the

document. He observed that the major task is to have clear objectives and scope of the

strategy and the need for interconnectedness of all the ten thematic areas derived from

the six pillars of the strategy

He noted that the key issue in finalizing the LTS is the defining implementation

strategies and work plans for each of the six pillars of the strategy. Other key issues

focuses on the development of institutional mechanisms required for the

implementation, timelines, resource mobilization strategies, indicators, framework forconsensus building at national, regional, and global levels. He gave a draft outlines of

the LTS and methodology of finalizing the LTS including the different methods he will

employ to collect and analyze the data. He thanked the CAMPS and UNDP for facilitate

validation meeting to build up the document.

2. Ms. Michelle NdiayeMrs. Ndiaye explained her background including her experience in handling the

assignment having worked with UNDP as a consultant. She explained that that finalizing

the LTS will require several approaches including step by step method, what we want to

achieve, who are these actors and how do to implement the LTS. She explained thatthe finalization of LTS will require The African Charter on the Values and Principles of

Public Service and Administration to be referred to and the resource mobilization

strategy document will identify some of development partners to be approached

During the question time the consultants were reminded to include institutional

framework and to remember that the LTS has been noted by the 6th Conference and

what is required was to address issues raised in the LTS. The meeting raised the

concern of how the consultant would meet and harmonize their different views to come

up with a single document and urged them to find a mechanism of working together


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4.0 Group discussions

The delegates were divided into two groups 1 and 2 to discuss the way forward on the

finalization of LTS. After the group discussions, the consultants made presentation on

the way forward on finalize the LTS.

Group I: Discussed the issues of service delivery and agreed there is a need to put

the State at the centre of service delivery and link it with other actors like private sector

among other issues; On the area of Information Communication Technology (ICT)

they expressed the need for increased productivity through use of ICT among otherways; budget and resource mobilization strategy, they recommended use of two

approaches internal and external sources; in the area of theories of change they

emphasized the issue of capable states and empowered citizen for transformation and

change in public service delivery, and finally in area of Communication and linkages

they recommended establishment of a change of mindset within Public Administration.

Group 2: Addressed the issue of human resources, they request the consultant to look

at long term vision, strategies and work plans among other issues; monitoring and

evaluations they recommend consultant to justify why there is need to monitor and

describe what to monitor and evaluate; on the issue of institutional framework for

implementation of CAMPS they recommended a permanent secretariat anchored with

the AUC with enough capacities to the link with RECs and other agencies among other

issues; on the area of methodology they urged the consultant to identify the key

principles governing the three (3) main areas among others; and the target audience /

advocacy they urged the consultant to clearly identify the target audience and

executors /implementers of the LTS among issues.

5.0 Key Recommendations

The recommendations of the meeting were as follows:


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The consultants review what other actors in AU have done in relation to all facets

of the assignment as the different pillars fall under different commissions at the

AUC

The institutional framework will be one for all the six pillars, with each pillar have

a separate implementation strategy

The consultant to identify the key principles governing each of the six key

pillars identified in the LTS

A validation meeting involving service champions, experts and other stakeholders

to be held on the third week of January 2011 to validate the Draft finalized LTS

The following were agreed as timeliness

Draft inception report to CAMPS and Service Champions by 20th December,

2010

Draft Report to CAMPS and Service Champions by 10th January, 2010

Draft finalized LTS to validation meeting on 19th January, 2010

Final LTS to CAMPS by 31st January, 2010

6.0 Closing remarks

The Permanent Secretary thanked the delegates for their attendance and their

demonstrated commitment to explore ways and means to enrich and finalize the long

term strategy document on which future work of the Ministers Conference will be

anchored. He observed that new dimensions and insights have been brought out in the

working groups have greatly added value to the completion process and in shaping the

frameworks and matrices that will go a long way in facilitating realization of the stated

objectives of the strategy.

He pointed out that the process of finalization of the LTS as far as is applicable be

inclusive and collaborative in order to build ownership across the continent and in this

way allow Member States and the citizenly of the continent identify with the process by


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delegates that the document coming out of this process will be a major component of

the deliverables to the 7th Conference of African Ministers for Public Service to be

convened towards the end of 1st quarter of 2011.

The permanent Secretary urged the consultants to move with speed as per agreed

timelines to come up with the expected outputs taking into cognizance that the

document they come up with will be subjected to a validation process by a reference

group in the 3rd week of January 2011 back to back with the validation meeting of the

management guides.

He thanked the UNDP for their continued support of CAMPS and the Broader Africa

governance and public administration programme and for their logistical and funding

support. He urged the delegates to find time to sample and savor the diversity of

Nairobi the city in the sun and especially Nyama Choma and the National Park which

is only a stone throw away from the meeting room and wished the delegates merry

Christmas and happy New Year 2011.


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Appendix I Opening Remarks

REMARKS BY MR. TITUS NDAMBUKI, CBS, PERMANENT SECRETARY,

MINISTRY OF STATE FOR PUBLIC SERVICE, DURING THE 1ST INCEPTION

MEETING ON THE FINALISATION OF LONG TERM STRATEGY FOR THE

AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION HELD AT THE

STANLEY HOTEL, NAIROBI, KENYA ON 10TH DECEMBER, 2010

Distinguished delegates,

It gives me great pleasure to welcome you yet again to Nairobi, Kenya and for the 1st

Inception Meeting on the finalization of Long Term Strategy (LTS) for the African

Governance and Public Administration Programme. I am grateful that you have found

time to be in this forum today to deliberate on the way forward towards the

finalisation of this document which is key in implementation of the Ministers

Programme.

The LTS is a product of various formal and informal consultations which have been on-

going since June, 2008. The formal consultations to develop the LTS were commenced

by holding a Coordinating Committee Meeting of 8th-9th July, 2008, a Ministerial Bureau

meeting of 10th-11th July, 2008, in Johannesburg, South Africa and the Abuja

Consultations of 10th-15th August, 2008 in Abuja, Nigeria. This climaxed during the 6 th

Conference of African Ministers of Public/Civil Service held in Sandton, South Africa in

October, 2008 which took note of the Long Term Strategy document as the basis of the

future work of the Ministers Programme.


The Long Term Strategy (LTS) locates itself within the context of the evolution of

engagements by African Ministers of Public/Civil Services in their endeavour to address


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states, in particular, in their public administration efforts. The overview and subsequent

lessons learned suggest that in part, the failure of previous efforts has predominantly

been a result of the approach adopted which in most instances had not taken

cognizance of the critical role of governance and public administration in shaping and

driving the broader developmental agenda at the national, regional and continental

levels.


The strategy document proceeds to outline the vision of the Capable Development State

and in this, suggests that a capable state is one that is committed first to ensuring a

better life for all its citizens; that promotes popular participation and the ownership of

its entire development agenda; whose public service is people-oriented, based on

meritocracy and driven by service to its citizenry; that has decentralised and sound

systemsof public administration; that embodies transparency and accountability to its

citizenry and to its institutions as central tenets; that has a sound macro-economic

framework; that eradicates poverty and surpasses the minimum standards set by the

Millennium Development Goals (MDGs); that implements its continental commitments

on governance and public administration; that mobilizes, budgets and manages its

public finances effectively and is underpinned by democratic politics.

As you are well aware, the LTS articulates the vision of the 6th Conference, Building

Capable Developmental States in Africa and the theme Capacity Development for the

Future Capability of the African Public Service. It further identifies six pillars namely as

Service delivery and development; Human Resources; Information and CommunicationTechnology in the Public Service; Organisational and Institutional Development; Budget,

Finance and Resource Mobilisation; and Monitoring and Evaluation as key levers to

realize the continental developmental agenda.


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The LTS also identifies several stages of implementation which also stress three levels

of implementation- that is, national, regional and continental levels. The stages include

advocacy, visioning and consensus building; building and collating the tools for

implementation; ensuring support to planning, mobilization of resources and

implementation at Regional and Member States level; and peer review, learning and

feedback across regions and at the continental level.

Once finalized, the LTS will major plank for the African Union Commission (AUC) in

partnership with African Ministers of Public Service to:

1.Advocate for, seek consensus and popularise the vision of the Capable

Developmental State anchored on the African Charter for the Values and

Principles of the African Public Service and the proposed six pillars;

2. Establish a continental knowledge management architecture for public service

which includes the following elements: Define a strategy and work-plan for each

of the six pillars proposed in this strategy in line with the scenarios developed

above; Institute Public Service Consultative Forum(s) to anchor country; and

regional peer learning and innovation according to the Master Plan developed;

and

3. Establish a multi-partnership framework to coordinate the mobilization of

resources in support of the AUC and the programmes of Conference of African

Ministers for Public Service.

In my view, our work in this meeting is cut out in the sense that in the process of

finalizing the Long Term Strategy, we must find room to incorporate implementation

strategies and work plans for each of the six pillars proposed in the strategy; an

institutional framework for implementation of the Strategy, an implementation

framework which clearly identifies the indicators and timelines, and in addition identify


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consultation with service champions to deliver clear outputs within given timelines as

will be agreed in this meeting.

Upon finalization, the Strategy is expected to establish the much needed framework forimplementation of CAMPS activities. The outcome of this meeting will therefore be

crucial in coming up with a completed document for adoption by the 7th Conference of

Ministers of Public/Civil Service and as the foundation for continued implementation of

the priority areas as envisioned by the six pillars.

I therefore wish you fruitful discussions and a happy stay in Kenya.

I now declare the 1st Inception Meeting on finalization of the Long Term Strategy

officially opened.

Thank you.


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Appendix II - Presentation by CAMPS Secretariat

Overview on the Long Term Strategy (LTS) for The Africa Governance and

Public Administration Programme

Scope of Presentation

Background

Process of finalizing LTS

Expected outputs/deliverables

Timelines

Conclusion

Background

The CAMPS, inaugurated in 1994, is an initiative of the AU with the objective of:

Establishing and implementing a focused continental governance and public

administration programme;

Affirming areas of common interest, concerns and challenges requiring capability

and development of partnerships to advance governance and public

administration on the continent;

Establishing linkages between governance and public administration and the

broader continental development agenda;

Sharing knowledge and learning within the framework of exchange and capacity

development on focused priority areas within the continent.

To realize the objectives, there was a concerted engagement of the Member

States in various formal and informal consultative forums during the 5th

Conference chaired by South Africa


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2. The shared vision by Member States of capable developmental states across

the continent underpinned by sustainable best practices and institutions.

The LTS is therefore rooted on the continental vision to build capable

developmental States across Africa as a vehicle to address the challenges of

governance and public administration on the African continent

The Strategy identified six pillars as key levers of the Ministers Programme

namely:

Service delivery and development;

Human resources;

ICTs and the public service;

Organization and Institutional development of CAMPS;

Budget ,Finance and Resources Mobilization; and

Monitoring and Evaluation.

In addition, the strategy provides key features in the evolution of the Ministers

Programme and highlights some of the key decisions and mandates carried by

the Conference.

The Strategy stresses the importance of the African Charter for the Values and

Principles of the Public Service as a key instrument in guiding the transformation

process of the African Public Service

This is because the overall framework of the Strategy is underpinned by

recognition that the belief systems and mindsets of public servants and the

people they serve impact significantly on the success or not of their

transformation efforts

In this regard, the 6th Conference held in South Africa in October 2008 took

note of this document as the basis for guiding implementation of the future


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Final draft of the finalized LTS (soft and hard copies)

All documents should be delivered both in English and French

Timelines

The consultants are expected to present to CAMPS

Draft inception report to CAMPS and Service Champions by 20th December, 2010

Draft Report to CAMPS and Service Champions by 10th January, 2010

Draft finalized LTS to validation meeting on 19th January, 2010

Final LTS to CAMPS by 31st January, 2010

Way forward

The Bureau meeting held in Maputo in September, 2009 affirmed that the

finalized LTS, together with the Management Guides on best Management

Practices will be key deliverables to the 7th Conference for adoption.

The adopted documents will thereafter be presented through the AU organs for

adoption and ratification by Member States

Therefore recognize importance of this inception meeting as first giant step

towards realizing aspirations and objectives of CAMPS

Validation Process of the LTS

The champions and experts are invited to note the status report, and discuss and agree

on the following matters arising:

1. Terms of reference (TORs) and Methodology

2. Expected outputs and timeframes; and

3. Reporting responsibilities and formats

Thank you, Merci.


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A. SERVICE DELIVERY

Put the state at the centre of service delivery + link with other actors like private

sector

Set of norms that should drive policy making and determine the political

economy of service delivery

Methodology for each pillar and highlight where we have common standards

Target audience

o

Ministerso Users Civil servants

o Beneficiaries Broader public & the private sector and other actors

Implementation of local device delivery within the broader agenda of local governance

and citizen participation.

B. ICT

- Increase productivity through the use of ICT

- Raise awereness

- Services delivery at local level throught E- gouvernance and E- government

-

Build Infrastructure and increase Access by working towards an enablingenvironment and build confidence among users

C. Budget and resource mobilization

2 approaches: Internal and external

- Internal; Look at resources available within the country ( Taxes, remittances andprivate sector involvement).

- External: Resource mobilization for the LTS and the CAMPS Secretariat in terms of

funding technology transfer and Human resources capabilities


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E. Communication: Establish a change of mindset within Public Administration.

F. Linkages: MDGs, Continental integration framework and other aspirational documents

from the AU.

Group 2

A. Human Resources

1. Human Resources Long term vision, strategies , workplans

2.

Human Resource profiling, placement, performance3. HR policies, competency framework, professionalism, planning, structure and

capacity, recruitment, communities of practice and networks

4. Capacity building and deployment

5. Role of ICT in HR

6.

Code of conduct for HR professionals

7. Linkage of individual performance to organizational performance

8. HR Brain drain

9.Attracting, Developing and retention, including flexible employment practices

10.Comprehensive legislation and building a database

11.Mentoring and coaching

12.Work environment and Conditions of work

13.Reward and Sanctions

14.Trade unions and employee relations

B. Monitoring and Evaluation

1. Why monitor?

2. Describe what you want to monitor and evaluate

3. Need for linkage between what you want to achieve and goals and aspirations


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8. Outsourcing M & E to external vendors

9. To check what other agencies are doing in the area of M & E e.g RECs,

specialized Institutions

10.Resources for carrying out M & E

11.Periodical and final evaluation for LTS

C. Institutional Framework for implementation - CAMPS

1. Permanent Secretariat anchored within the AUC with enough capacities to the

link with RECs and other agencies

2. Staffing capacities and enough resources to perform its mandate

3. Legal issues, ICT

4. Develop rules of procedure and succession plan

5. Need to create focal point in Member countries concerning issues to do with

CAMPS Programme by involving Heads of Public/Civil Service and Service

Commissions

6. Ten (10) thematic areas were developed from the six pillars

D. Methodology

Key principles governing the three (3) main areas

Identify efforts by other agencies in these areas including AMDIN, CAPAM,

AAPAM, IPAC, AHRNET (UNDESA)

Review decisions by the summit to anchor the LTS

E. Target Audience/Advocacy

Clearly identify the target audience

Executors/Implementers of the LTS

Involvement of other actors


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REMARKS BY THE PERMANENT SECRETARY, MINISTRY OF STATE FOR

PUBPLIC SERVICE, MR. TITUS NDAMBUKI WHILE CLOSING THE 1ST

INCEPTION MEETING ON FINALIZATION OF THE LONG TERM STRATEGY FOR

THE AFRICAN GOVERNANCE AND PUBLIC ADMINISTRATION PROGRAMME

FRIDAY 10TH DECEMBER, 2010 AT THE SAROVA STANLEY HOTEL, NAIROBI,

KENYA


Ladies and Gentlemen,

All protocols observed.

Allow me to record my earnest gratitude to the service champions, consultants and our

other partners present for your valuable participation and input to this meeting. Your

support in making this meeting a success can not be understated.

Since early morning, you have ably demonstrated your commitment to explore ways

and means to enrich and finalize the Long Term Strategy as a document on which

future work of the Ministers Conference will be anchored. I am grateful that, as

observed, new dimensions and insights have been brought out in the working groups

which have greatly added value to the completion process and in shaping the

frameworks and matrices that will go a long way in facilitating realization of the stated

objectives of the Strategy and this meeting.

As pointed out earlier, it was agreed in the Maputo meetings that the process of

finalization of the LTS, as far as is applicable, just like in development of the

management guides, be inclusive and collaborative in order to build ownership acrossthe continent. In deed this is the way it should be to allow Member states and the

citizenry of the continent identify with the process by having a stake in the completed

document.


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process will be a major component of the deliverables to the 7 th Conference of African

Ministers for Public Service to be convened towards the end of 1st quarter of 2011.

There is therefore need to build a critical ownership mass from across the continent to

facilitate adoption of the finalized document.

In this regard, the consultants may need to move with speed as per agreed timelines to

come up with the expected outputs taking into cognizance that the document they

come up with will be subjected to a validation process by a reference group in the 3 rd

week of January, 2011 back to back with the validation meeting on the management

guides. I am sure that the consultants have the capacity, and goodwill of the

stakeholders, to deliver on this assignment. We wish them well as they embark on this

work.

As is customary in our meetings, let me once again recognize the UNDP for their

continued support of CAMPS and the broader African governance and public

administration programme. This meeting owes its success to its logistical and funding

support. In the same vein allow me to extend my appreciation to each of the delegates

here today for your undivided participation in this meeting and the enormous

contribution you have made in enriching the discussions. Allow me also give mention to

the Secretariat team for ably organizing the meeting. To you all, I say well done!

Finally, as we come to the close of the meeting, please find time to sample and savor

the diversity of our capital Nairobi, the city in the sun and especially Nyama Choma

and the National Park which is only a stone throw away from here.

With these remarks, it is now my honour to declare this meeting officially closed.

Merry Christmas and wonderful New Year!


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Appendix V - Programme

THE STANLEY HOTEL, NAIROBI, KENYA

FRIDAY 10TH DECEMBER, 2010

TIME SESSION PRESENTER/ACTOR

9.00hrs 9.20hrs Registration of participants Host/Secretariat

9.20hrs 9.30hrs Introductions and Opening Remarks Mr. Titus Ndambuki, CBS

Permanent Secretary,Ministry of State for PublicService

9.30hrs 9.40hrs Remarks by UNDP UNDP

9.40hrs 9.45hrs Adoption of the Agenda Service Champions

9.45hrs 10.00hrs Background on Long Term Strategy(LTS)

CAMPS Secretariat

10.00hrs 10.30hrs HEALTH BREAK

10.30hrs 11.30hrs Presentation by consultants on their

background and understanding ofTORs

Consultants

11.30hrs 12.00hrs Plenary discussions Plenary

12.00hrs 13.00hrs Group discussions All


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13.00hrs 14.00hrs HEALTH BREAK

14.00hrs 15.00hrs Group discussions continued

1. Institutional framework for

implementation of the strategyincluding Resource mobilizationstrategy.

2. Implementation framework for

consolidated strategy includingworkplans.

All

15.00hrs 16.00hrs Group presentations Groups

16.00hrs - 16.15hrs HEALTH BREAK

16.15hrs 16.45hrs Plenary Discussions All

16.45hrs - 17.15hrs Way Forward & Recommendations All

17.15hrs 17.30hrs Closing Remarks Mr Titus Ndambuki, CBS

Permanent Secretary,Ministry of State for Public

Service

END


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Appendix VI - Terms of Reference

AFRICAN UNION

Terms of Reference for Consultancy to Finalize the Long-Term Strategy on African

Governance and Public Administration Programme

1.0Background1.1. The Conference of African Ministers for Public Service(CAMPS) ProgrammeThe Conference of African Ministers for Public/Civil Service (CAMPS) programme, currently

chaired by Kenya, is an initiative of the African Union. The Programme was started in 1994

to support public administration in Africa through initiation of reforms, codes and standards.

The key objectives of the Programme is to assess and establish linkages between

Governance and Public Administration capabilities and the broader developmental agenda

within the continent; and share knowledge and learning within the framework of exchangeand capacity development on focused priority areas within the continental Programme.

Since its inception, the Ministerial Conference has demonstrated a commitment to move


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operationalize the African Charter on the Values and Principles of Public Service and the

Administration (The Charter).

1.2. The CharterThe objectives of the Charter shall be to:

Foster adherence to a body of fundamental principles and values agreed upon in a

bid to provide efficient, effective and innovative public services that are satisfactory

to the community and users; Encourage the efforts made by States Parties to modernize the administration and

build capacities in order to improve the quality of public services rendered;

Encourage citizens and users to participate in the process of providing public

service, particularly through communication, consultation and active contribution to

the formulation of administrative procedures;

Promote the moral values inherent in the duties of public service employees in order

to ensure transparency in the provision of public services;

Contribute to improving the working conditions of public service employees and

protecting their rights;

Encourage the States Parties to harmonize their policies and procedures with

respect to the public service and the administration with a view to fostering regional

and continental integration;

Promote gender balance and equality in public service and the administration;

Foster cooperation between States Parties, Regional Economic Communities and

the international community to improve public service and the administration;

Stimulate the exchange of experiences and good practices with a view to building a


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Prohibition of all forms of discrimination, notably in respect of origin, race, gender,

handicap, religion, ethnic group, political conviction, membership of a trade union or

other forms of intolerance;

Neutrality in the provision of public service;

Continuity of public service in all circumstances;

Adaptability of public service to changing needs of the community and users.

1.3. The Long Term Strategy for the Africa Governance and Public AdministrationProgramme (AGPAP)

In October 2008 the long term strategy paper for the CAMPS was adopted. This strategy

locates itself within the context of the evolution of engagements African Ministers of Public/

Civil Services in their endeavour to address the challenges of governance and public

administration on the African continent. In line with the spirit of the Conference of Ministers

the strategy is informed by the energy and vision of the Africa Agenda and also the

opportunity created towards the end of the 20th century by the shift in discourse on the role

and importance of a capable State within in propelling sustainable development.

First, the strategy paper outlines the context of its evolution, including the establishment of

the African Union, the NEPAD and most importantly, the growth in momentum in

accelerating the African Agenda and its impact on perspectives regarding the state and

institution building. Secondly, it provides key features in the evolution of the Ministerial

Conference and in this, highlights some of the key decisions and mandates carried forward

by the Conference. Linked to this outline of the evolution of Conferences, is a particular

focus on the recurrence and on-going drive around the African Public Service Charter and


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range of complexity and challenges African states, in particular, have experienced, in their

public administration efforts. The overview and subsequent lessons learned reflects and

suggest that in part, the failure of previous efforts has predominantly been a result of

approach, i.e. in most instances, very little agency was exercised by Africans in shaping,

driving and hence, owning their own public administration efforts.

On the basis of this context and brief analysis, the long term strategy document proceeds to

outline the vision of the long term strategy, a vision for to build capable developmental

states in Africa over a long-term period of 10 years. It sets out the framework and asserts its

anchor as the continental vision to build capable developmental states across Africa. In

particular, the strategy argues that the African Charter for the Values & Principles of the

African Public Service is a key instrument in guiding the transformation process of the

African public service, fundamentally because the basic elements of a capabledevelopmental state are contained therein. The strategic approach stresses that the overall

framework is underpinned by the recognition that belief systems and mindsets of public

servants and the people that they serve impact significantly on the success or not of their

transformation efforts.

The strategy document proceeds to outline the vision of the Capable Development State

and in this suggests that a capable state is one that is committed first to ensuring a better

life for all its citizens; that promotespopular participation and the indigenous ownership of

its entire development agenda; whose public service is people-oriented, based on

meritocracy and driven by service to its citizenry1, that has sound systems of public

administration decentralized; has transparency and accountabilityto its citizenry and to its

institutions as central tenets; has a sound macro-economic framework; that eradicates


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The strategy outlines the value and importance of a transformative approach particularly in

institutional change processes as these are both about the changing ways of working. It

argues that although change is difficult to identity within large scale organisations such as

the State, it remains critical to have social indicators to assess impact. The strategy

document then outlines the pillars, which though not exhaustive represent strategic

elements of a capable state. The six pillars cover both the starting conditions (system

inputs, Influencing stakeholders & resources or capabilities) and the rules (planning,

execution and feedback)i of an effective state. The five pillars represent the key levers of a

system that when transformed will go a distance to achieve the vision. These Pillars are:

a. Service Delivery and Development

b. Human Resources

c. Information & Communication Technology and Public Service

d. Organizational & Institutional Development

e. Budget, Finance and Resource Mobilization

f. Monitoring & Evaluation

In setting the strategic approach to implementation, the long term strategy identifies several

stages which are likely to be necessary given the transformative nature of the approach

being applied. This section of paper emphasises the organic and non-linear manner in

which transformation processes typically unfold and hence, the importance of on-going

iteration between the three levels of implementation (national, regional and continental) is

stressed. The stages include:


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d) Peer review, learning and feedback across regions and at the continental level.

Given the overall strategy and context within which it emerges, the LTS paper concludes

with the following recommendations:

It is recommended that the African Union Commission (AUC) in partnership with African

Ministers of Public Service be mandated to:

1. Advocate for, seek consensus and popularise the vision of the Capable DevelopmentalState anchored on the African Charter and proposed pillars. To do so the following

actions are critical:

a) A comprehensive vision and scenario-planning exercise for the Capable

Developmental State in Africa

b) A popular version and strategy for the African Charter be developed

c) Develop a Master Plan of the key milestones towards the Capable

Developmental State

d) Define advocacy strategy and mobilise all key stakeholders in civil society,

private sector and the public service itself in support of this vision.

e) Develop a strategy for engaging with global partners on their support for the long-

term agenda

2. Establish a Continental knowledge management architecture for public service whichincludes the following elements:

a. A virtual How to portal toolbox which will collate existing and new policies, good


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c. A compendium of good practice in Africa Public Service available virtually and

utilizing multi-media technology

d. Public Service Research Network established to conduct rigorous research that

will ensure evidence-based decisions and information to stay abreast of global

and continental trends that may impact on the African public service.

3. Define a strategy and work-plan for each of the six pillars proposed in this strategy inline with the scenarios developed above. The six pillars are:

a. Service delivery and development

b. Human Resources

c. Information and Communication Technology and the Public Service

d. Organizational and Institutional Development

e. Budget, Finance and Resource Mobilization

f. Monitoring and Evaluation

4. Institute Public Service Consultative Forum(s) to anchor country and regional peerlearning and innovation according to the Master Plan developed. Key activities linked to

this recommendation include:

a. Define a framework for the establishment of the Communities of Practice in

public service.

b. The Forum would also serve as a mechanism to monitor, review and assess

progress and diagnose challenges in the implementation of the African Charter.

c. The continental and regional peer learning platforms would identify good practice

for sharing on Africa Public Service Day and qualify for the All Africa Public

S i I ti A d

5 E bli h l i hi f k di h bili i f i


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5. Establish a multi-partnership framework to coordinate the mobilization of resources insupport of the AUC and the programmes of the Ministers of public service.

Whilst the Long-Term Strategy will be established on the foundational activities initiated bythe ministers, it should be built upon the following existing/on-going key activities and

intervention areas to ensure synergy with the broader African Union (AU) system:

a) NEPADs Africa Capacity Development Strategic Framework(CDSF)

b)

Africa Management Development Institutes Network(AMDIN)c) Public Sector Anti-corruption

d) Post-Conflict Reconstruction and Development

e) All-Africa Public Sector Innovation Awards

f) Regional Economic Communities

g) Africa Public Service Day

This Long Term Strategy requires to be finalized in terms of providing for;

1. Defining implementation strategies and work plans for each of the six pillars

proposed in the strategy, namely: Service delivery and development; Human

resources; ICTs and the public service; Organizational and Institutional

development of CAMPS; Budget ,Finance and Resource Mobilization; as well as

Monitoring and Evaluation

2. Institutional framework required for implementation of the Strategy; and

3.

Implementation framework including identifying the indicators and timelines.The CAMPS, with funding from UNDP, therefore seeks to engage the services of a

Consultant to finalize the Long-Term Strategy for African Governance and Public

Administration Programme

1 W k l d i l t ti t t i f th i ill


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1. Work plans and implementation strategies for the six pillars

2. Resource mobilization strategy;

3. Institutional framework required for implementation of the Strategy taking into

account its relationships, links, synergies and value-addition to the broader AU

system , related existing as well as ongoing processes; and

4. Implementation framework for the consolidated strategy including identifying

indicators and timelines.

5.

Present draft of the finalized LTS at a technical /experts meeting for validation.6. Produce final LTS (in soft and hard copies)

3.0 Expected outputs

The consultant(s) is (are) expected to deliver the following outputs:

a) Inception report (both soft and hard copies) on the interpretation and understanding

of the terms of reference

b) Draft outline of the finalized LTS

c) Progress report submitted (both soft and hard copies)

d)

Final draft of the finalized LTS (both soft and hard copies)All documents should be delivered both in English and French.

4.0 Profile of the consultant(s)

The CAMPS Secretariat seeks to engage an internationally reputable consultant to

undertake this assignment. The successful consultant for this assignmentmust:

a) Must be holder of a PHD or minimum Masters Degree in Social sciences, Finance or

Business

d) Provide documentary proof of professional and academic qualification and


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d) Provide documentary proof of professional and academic qualification and

testimonials2.

e) Proficiency in at least two of the working languages of the AU.

5.0 Time frame

The estimated duration of the assignment is 30 consultancy days effective from date of

award of consultancy.

6.0 Consultancy management

The consultant will report to the CAMPS Secretariat/UNDP through the head of CAMPS

Secretariat

7.0 Evaluation and award of consultancy

Evaluation of the proposals and award of the contract (consultancy) will be based on

technical and financial feasibility. CAMPS/UNDP reserves the right to accept or reject any

proposal received without offering any explanation and is not bound to accept the lowest or

the highest bidder.

8.0 Intellectual property rights

Any reports, books or other materials, graphics, software or otherwise, prepared by the

consultant for this assignment shall belong to and remain the property of CAMPS.

Appendix VI1 List of participants


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Appendix VI1 - List of participants

6th CONFERENCE OF AFRICAN MINISTERS FOR PUBLIC/CIVIL SERVICE

INITIAL MEETING BETWEEN SERVICE CHAMPIONS AND CONSULTANTS FINALIZING THE LONG TERM STRATEGY

HELD ON 10

TH

DECEMBER, 2010, THE SAROVA STANLEY HOTEL NAIROBI - KENYA

PARTICIPANTS REGISTRATION FORM

NO. NAME COUNTRY/DESIGNATIONTELEPHONE/CONTACT

ADDRESS E-MAIL ADDRESS

1.

Mr. Titus M. Ndambuki,

CBS

Kenya Permanent Secretary +254 20 2227411 [email protected]

2.Mr. Richard E. Ndubai, CBS Kenya Permanent Secretary +254 20 2227411 [email protected]

3. Ms. Juster Nkoroi, EBS Kenya Head of CAMPS Secretariat+254(0) 720787809 [email protected]

4. Dr. Margaret Kobia, CBS Expert/KIA/Kenya +254 722722637 [email protected]

5. Jane W. Chege Kenya Service Champion +254 722852233 [email protected]

6. Mr. John Magua Kenya Service Champion/Snr. Asst.Inspector General +254 722378061 [email protected]

7. Dr. A. K. Akidiva Kenya Kenya Anti-CorruptionCommission

+254 727 504188/+25420 310722

[email protected]

8. Mr. Walter Kwame-Anati Ghana/Service Champion/

Public Sector Reform Secretariat

+233 020 8187231 [email protected]

9. Felicia Owusu -Bonsu Ghana/Service Champion/

Public Sector Reform Secretariat

+233 244962163 [email protected]

10 Victor O Mayomi Nigeria/Service Champion +2348035914784 vicmayo2002@yahoo com


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10. Victor O. Mayomi Nigeria/Service Champion +2348035914784 [email protected]

11. Dr. James N. Obiegbu Nigeria/Service Champion/OHSCF

+2348050841635

[email protected]

12. Ogunsanmi Abodai Nigeria +2348075180051 [email protected]

13. John Ngobeni RSA/Public Servant 0828008752 [email protected]. Dr. Alex Mahapa Republic of South Africa 0827087583 [email protected]

15. Alfred Drosaye Liberia/Principal Director +2316545482 [email protected]

16. Habonimana Esperence Burundi/Ministry of Public Service [email protected]

17. Potame Hakizimana Burundi/Director +257 77703780 [email protected]

18. Amani EssawiEgypt/Minister Assistant forInternational Relations

+20122186690 [email protected]

19. Eng. Tarek BadrEgypt/Ministry of State for

Administrative Development+20115090906 [email protected]

20. Deon Van Zyl

Namibia/Director +264812983086 [email protected]

21. Steven H. Isaack Namibia/Director ECU +264612872195 [email protected]

22. Dr. Shehu SalihuMuhammad

Consultant/Nigeria +234 8066017459 [email protected]

23. Michelle Ndiaye Consultant/South Africa [email protected]

24. Brian Kagoro RSA/UNDP +27797934830 [email protected]

25. Nadia Tourqui Programme Specialist/UNDP Dakar +221338692742 [email protected]

26. Pauline Irungu CAMPS/UNDP/Kenya UNDP - [email protected]

27. Wycliffe Ombaka CAMPS Secretariat 254 733694901 [email protected]

28. John K. Mburugu CAMPS Secretariat +254 722880518 [email protected]

29. Saru Dabasso CAMPS Secretariat +254 722798709 [email protected]

30. Judy Ongolo CAMPS Secretariat +254 722529851 [email protected]


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31. Elizabeth Njagi CAMPS Secretariat +254 721311494 [email protected]

32. Salome Kariuki CAMPS Secretariat +254 728076588 [email protected]

33. John Kaminju CAMPS Secretariat +254 723779873 [email protected]

34. David Kiiru CAMPS Secretariat +254 723856495 [email protected]

Draft Inital Report on Long Term Strategy

Documents

Transcript of Draft Inital Report on Long Term Strategy