Draft I Tweens Process Direct Imports Manual Feb 12 2010[1]

TWEENS Process

Direct import orders

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Table of Contents

Dressbarn International Shipment………………………………………………………………… 3 New Maurices Vendor Notification……………………………………………………………….. 3 Request for International Shipment……………………………………………………………….. 4 Purchase Order …………………………………………………………………………………………….. 5 - 6 Photo of style ordered ………………………………………………………………………………… 7 Controlling Chart …………………………………………………………………………………..……… 8 Dressbarn/Maurices Vendor Factory Document Requirements …………….. ……… 9 Tweenbrands Contacts…………………………………………………………………………………… 10 FFC (Fair Factory Clearinghouse)……………………………………………………………………… 10 CPSIA……………………………………………………………………………………………….…………….. 11 GCC………………………………………………………………………………………………………………… 11 Booking Shipments…………………………………………………………………………………………. 12 – 13 Broker Contacts……………………………………………………………………………………………… 13 International Import Documentation…………………………………………………………….. 14 Commercial Invoice………………………………………………………………………………………… 14 - 15 Maurice Packing List………………………………………………………………………………………. 16 - 17 Dressbarn Packing List……………………………………………………………………………………. 18 Single Textile Declaration………………………………………………………………………………. 19 Multiple Textile Declaration…………………………………………………………………………… 20 Certificate of Origin………………………………………………………………………………………… 21 Wearing Apparel Detail Sheet……………………………………………………….……………….. 22 (IFI) - Interim Footwear Invoice…………………………………………………….……………….. 23 Container Manifest/Load Plan (CY/CY) (FCL) ……………………………….……………….. 24 Ocean Container Loading/Inspection Certificate………………………….……………….. 25 Time Record Certificate (CY/CY) (FCL) ………………………………………….……………….. 26 Trucker Receipt – Ocean Container…………………………………………….…………………. 27 Inspection Certificate…………………………………………………………………………………….. 28 Beneficiary Statement……………………………………………………………………………………. 29 Knit to Shape…………………………………………………………………………………………………. 30 Spinners Certificate……………………………………………………………………………………….. 31 Seaway Bill of Lading…………………………………………………………………………………….. 31 Original Bills of Lading…………………………………………………………………………………… 31 FIRST SALE…………………………………………………………………………………………………….. 32 ISF Requirements…………………………………………………………………………………………… 33 Shipping Requirements………………………………………………………………………………….. 34 Invoice and Payments……………………………………………………………………………………. 34

Dressbarn International Shipment

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db Inc. strongly believes in working with our business partners to meet our mutual goals. The complexity and constant changes in regulation have led to many close relationships that make us find the best solution for db and our partners. Our Import Requirements are designed to maintain compliance with Customs and C-TPAT to avoid shipment delays, which ultimately causes lost of sales. It is important to continue reviewing, sharing and expanding our areas for us to be successful. We actively encourage your ideas and recommendation as we continue the journey of importing.

Through Dressbarn buys from Tweens related party office in Hong Kong and Korea.

New Maurices Vendor Notification

Upon receiving notice new Maurices vendor –

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Request for International Shipment – 2 copies – Dressbarn will verify Duty, HTS, product description and assign Payment number.

Created by Dawn Dingman

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Purchase Order - Created by Maurice Buyer sent to Dawn Dingman

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Purchase Order (Continued) - Created by Maurice Buyer sent to Dawn Dingman

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Photo of style ordered - Created by Maurice Buyer sent to Dawn Dingman

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Controlling Chart

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Dressbarn/Maurices Vendor FactoryDocument Requirements

For all new factories orders to be setup the following documents must be submitted and sent to –

Dawn Dingman – [email protected] Ventura – [email protected]

1. Dressbarn Global Human Rights including the following signed documents -

* Certificate of Compliance signed by the factory owner or management stamped with factory seal.* Assessment signed by Tweens Vendor Compliance Manager Donna Sikyta

2. Factory Profile

3. Picture of the factory facilities, ie. Building, Entrance, Security, Personnel, Trim/Fabric, etc

Andy Ventura provided the FFC (Fair Factory Clearinghouse) Instruction Manual for Donna Sikyta to upload new factory documents on FFC.

Once the new factory has been uploaded Donna Sikyta will notify Dawn Dingman and Andy Ventura.

Tweens will have access to all Tween factory uploaded on the FFC. All new factories related documents will remain active and require an annual review, updated documents or when Tweenbrands advise no longer use factory.

Tween factories will be monitored and third party compliance service (ie. Intertek, STR, BV, etc) will perform and advise the result of the audit. Based on the results of the audit the company may require corrective audits to be performed until a satisfactory result is achieved.

A variety of audits may be selected for the third party compliance service to perform on its own or a combination of the following areas –

- Social- Security- Environmental- OPA/Manufacturing

All invoices and out-of-pocket expense for compliance services performed will be issued to the vendor.

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Tweenbrands Contacts

Dressbarn will contact the following Tweenbrands Sourcing office for all related correspondences –

Tweenbrands Sourcing Korea –

Item HTS Code Shipping Documentations Casual Knit Top Suzie Heo Suzie Heo Janice LeeCasual Knit Top Amy Byeon Amy Byeon Winnie Lee

Email Address Suzie Heo – [email protected] Byeon – [email protected] Lee – [email protected] Lee – [email protected]

Tweenbrands Sourcing Hong Kong –

Item HTS Code Shipping Documentations Denim Maxim Wong Maxim Wong Marco Fan / Cecilia ChanWoven Fanny Fung Fanny Fung Marco Fan / Cecilia Chan

Email Address Maxim Wong – [email protected] Fung – [email protected] Fan – [email protected] Chan – [email protected]

FFC (Fair Factory Clearinghouse) A Non-Profit Organization Improving Business ConditionsHave a unique 501(c)(3) membership community of businesses collaborating to use technology to enable cost effective, well-informed ethical business transactions and improved workplaces around the globe.

Offer a Full Package of Solutions for Improved Workplace ManagementProvide web-based software to manage and share information about workplace conditions on labor, health & safety, ethical, environmental and security standards -- leading to improved supply chain/workplace efficiency, oversight, accountability and economy.

Offer Technology Innovation through CollaborationThe FFC is a member-driven organization and our members are actively engaged in the growth of our software. As such, our software reflects the cumulative well-informed business requirements needs of our members.

To learn more about participating go to http://www.fairfactories.org/

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http://www.fairfactories.org/









CPSIA

For all Safety related information we suggest the following for your reference

Consumer Product Safety Improvement ActTo learn more http://www.cpsc.gov/about/cpsia/cpsia.html

GCC

General Conformity Certificate– A certificate issued by the Importer of Records to indicate compliance

For all related information on General Certificate of Compliance we suggest the following for your reference

To learn more http://www.cpsc.gov/about/cpsia/faq/elecertfaq.pdf

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http://www.cpsc.gov/about/cpsia/faq/elecertfaq.pdf

http://www.cpsc.gov/about/cpsia/cpsia.html

Booking Shipments

To be done with DAMCO contacts at the following ports:Hong KongShanghaiJakartaHo Chi Min

PRSLOGEAN [[email protected]]

Fergie in Shenzhen, China (w/handle Hong Kong shipments).

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32F, Shun Hing Square, Di Wang Commercial Centre 信兴广场地王商业中心 32层5002 Shen Nan Dong Road, Luo Hu District, Shenzhen 深圳市罗湖区深南东路 5002号ShenzhenGuangdong518008

Phone: +86 400 8866118Fax: +86 755 25833398Email: [email protected]

Portia Zhu Assistant, Customer Service

Shanghai, China P : +86 (21) 23062000*5507 F : +86 (21) 23061180 E: [email protected] Web: www.damco.com

Pham, Thi Minh Hanh Customer Service - North American Account Ho Chi Minh City, Viet Nam.

Phone: + 08 3520 3584 Fax: + 08 3823 3516 Email: [email protected] Web: www.damco.com

Booking Shipments (Continued)

Wati Rahmawati IEL–Growth

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http://www.damco.com/


http://www.damco.com/



Damco Jakarta, Indonesia

Phone : +62 21 30065766 Fax : +62 21 5745180 Email : [email protected] [email protected]

Broker Contacts

OHL Global Freight Management and Logistics Kavita Patel Leticia FloresAccount Rep - Americas Account Rep - Americas390 Franklin Avenue 9323 Bellanca AveFranklin Square, NY 11010 Los Angeles, CA 90045T:(516)616-2948/ F: 616-2999 T:(310)258-7869/ F: [email protected] [email protected] Lisbeth Batista David HillTeam Leader - Americas Team Leader - Americas390 Franklin Avenue 9323 Bellanca AveFranklin Square, NY 11010 Los Angeles, CA 90045T:(516)616-2982/ F: 616-2999 [email protected] [email protected] Michael Piza Sara BermejoStation Manager - JFK Import Supervisor390 Franklin Avenue 9323 Bellanca AveFranklin Square, NY 11010 Los Angeles, CA 90045T:(516)616-2865/ F: 616-2999 tel: (310) 642-5066M:(516)640-2249 fax: (310) 568-9450

[email protected] email: [email protected]

Joseph Caban Dir Import Sales - AIR 147-40 184 St. Jamaica, NY 11413 T: 718-244-1844 F: 718-995-0527 M: 516-445-5657 [email protected]

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International Import Documentation

Following Maurices/ Dressbarn International Import Documentation R equirements Listed examples for reference:

Commercial Invoice (Form on File) Packing List (Form on File) Multiple or Single Textile Declaration (Form on File) Certificate of Origin Wearing Apparel Detail Sheet (Form on File) (IFI) Interim Footwear Invoice Container Manifest/Load Plan (CY/CY)(FCL) (Form on file) Ocean Container Inspection (Form on File) Time Record Certificate (CY/CY) (FCL) (Form on File) Inspection Certificate (Form on File) Seaway Bill of Lading Original Bills of Lading Beneficiary Statements (Form on File) First Sale invoices Middleman First Sale invoice: Factory invoice must state First Sale First Sale additional requirements after 90 days of Shipments

Commercial Invoice (Form on File)

CBP requires specific invoice requirements to be met on import shipments. These requirements must appear on all commercial invoices from our suppliers in order to remain compliant. This list provides what is required on the commercial invoice. Must be in English.

All the following information to be completed on the commercial invoice.

ETD and ETAVessel NameInvoice #Date of InvoiceFOB PortTotal Cartons and PiecesTickets supplied by U.S. Supplier must state American Good Returned.

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Commercial Invoice

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Maurices Packing List

maurices Packing List is required for use by all vendors. The Packing List is available at http://vendors.maurices.com under Forms. The requirements for maurices Packing List are:

maurices mandatory Packing List must be e-mailed to [email protected], as a Microsoft Excel attachment. A Packing List must be sent for every shipment to maurices Distribution Center, including floor set shipments.

The Packing List must be e-mailed at the time the merchandise leaves the Vendor’s facility, as it is an Advance Shipping Notice (ASN). If the Packing List is not received at least two business days (Monday through Friday, from 7:30 a.m. to 4:00 p.m. Central time) prior to the arrival of the merchandise, a chargeback will be issued.

The Packing List e-mail must have the Purchase Order Number listed in the Subject line of the e-mail. If the Purchase Order Number is not in the Subject line of the e-mail, a chargeback will be issued.

The Packing List must reflect the exact contents of the shipment. For example, if the Vendor is only shipping 200 cartons of PO 123456 via XYZ Trucking Company, the Packing List must list the 200 cartons and their exact contents. Then if the Vendor is shipping 15 cartons of PO 123456 via ABC Trucking Company, the Packing list must list the 15 cartons and their exact contents. The Packing List should not list cartons that are not being shipped; and it must list all cartons that are being shipped.

(Note: in the example below, all 215 cartons of PO 123456 are shipping via XYZ Trucking Company.)

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Maurices Packing List

If there are any questions about maurices Packing List requirements, contact Vendor Services at [email protected] prior to shipping merchandise.

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Dressbarn Packing List (Form on File)

All the following information must be completed on the Dressbarn packing list

Consignee name and addressPurchase Order # Style # Carton # PPK # of pieces per cartonGross Weight , Net Weight , Net Net WeightMeasurements in CMCarton MarkingsColor and size breakdown

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Single Textile Declaration (Form on File)

Certifies the countries used to get material and timeline for production

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Multiple Textile Declaration (Form on File)

Certifies the countries used to get material and timeline for production

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Certificate of Origin

Issued by the country the merchandise is produced in

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(WADS) - Wearing Apparel Detail Sheet (Form on File)

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Provides detailed information on the garment

(IFI) - Interim Footwear Invoice

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Provides detailed information on the shoe. Along with the Duty and HTS code and related test.

Container Manifest/Load Plan (CY/CY) (FCL) (Form on file)

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All the following information must be completed on the Container Manifest/Load Plan (CY/CY) (FCL)

DateVendorBuyerInvoice #AgentMethod of PaymentContainer SizeContainer #Seal NumberVessel/Voyage #Carrier Booking #Port Of LoadingPort of DischargeDelivery Date

PO# --Style # --Dept. #--# of Cartons shipped-- Total Quantity-- Total Weight (KGS)-- Total CBM’s--Remarks Signature

Ocean Container Loading/Inspection Certificate

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All the following information must be completed on the Ocean Container Inspection

Front WallLeft Side WallRight Side WallFloorCeiling/RoofInterior DimensionsInside/Outside DoorsLocking MechanismsOutside/Under Carriage

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Time Record Certificate (CY/CY) (FCL) (Form on File)

All the following information must be completed on the Time Record Certificate (CY/CY) (FCL)

DateName and address of the shipperContainer measurementsShipping InformationContainer # Seal # Container Size Vessel/voyagePort of Loading Port of Discharge FCR if any Steamship lineRecorded time container left the facilityArrival time at the Port or freight forwarderSignature

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Trucker Receipt – Ocean Container (Form on File)

Issued by the factory provides the confirmation that the goods have not been tampered with entry into the container from cargoes loading facility to the ocean terminal.

Signed by the trucker

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Inspection Certificate (Form on File)

Issued by the agent provides the confirmation that the goods have passed inspection.

Signed by the agent

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Beneficiary Statement

Issued by the factory certify that the goods have all the requirements satisfied for shipment.

Signed by the factory officer

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Knit to Shape

If applicable use the Knit to Shape Statement.

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Spinners Certificate

If applicable use the Spinner Certificate.

Seaway Bill of Lading

Issued by the steamship line as a non negotiable document but cannot be transferred by endorsing a bill of lading, therefore other than Bangladesh all FCL shipments require a Seaway Bill of Lading.

Original Bills of Lading

Are required for Bangladesh shipments endorse from the bank.

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FIRST SALE

First Sale invoices Middleman same as above

Name and address of middlemanConsignee name and addressTerms of SaleStatement if there is a related partyCost Breakdown of the transaction

First Sale invoice: Factory invoice must state First Sale and must supply the following:

Name and address of FactoryName and address of middlemanName and address of consigneeTerms of SaleStatement if there is a related partyCost Breakdown of the transactionStatement that the goods are sold for export to the U.S. only

First Sale additional requirements after 90 days of Shipments as follows

Purchase Order between Middleman and FactoryProof of Payment from Middleman to FactoryProof of Payment from Dressbarn to MiddlemanDisclose all assists providedFabric and trim supplier purchase ordersFabric and trim supplier invoicesFabric and trim supplier proof of payment

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ISF Requirements

(ISF -10) Importer Security Filing Information

1. Manufacturer name and address2. Seller name and address3. Container stuffing location4. Consolidator name and address5. Buyer name and address6. Ship to name and address7. Importer of record number8. Consignee number9. Country of origin of the goods10. Commodity Harmonized Tariff Schedule Number (6 digit)

(ISF-2) Provided by the Steamship Line

1. Vessel Stow Plan2. Container Status Message

In addition to the 10+2 data elements the bill of lading number must be reported to tie the filing to the manifest.

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Shipping Requirements

On all shipping related aspects Tweens advise the following Dressbarn contacts:

Wendy Kirkwood – [email protected]

Jimmy Ching – [email protected]

Wing Leung – [email protected]

Ivonne Clayton - [email protected]

Invoice and Payments

On all Invoice and Payments related aspects Tweens advise the following Dressbarn contacts:

Dawn Dingman – [email protected]

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Peter Meniel – [email protected]

Andy Ventura – [email protected]

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Draft I Tweens Process Direct Imports Manual Feb 12 2010[1]

Documents

Transcript of Draft I Tweens Process Direct Imports Manual Feb 12 2010[1]