IMPLEMENTING GUIDELINES

For City/Municipal Community and Service-Oriented Policing System

(CSOP System)

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OUTLINE

I. Introduction

II. Community and Service-Oriented Policing System (CSOP) Concepts and Definition of Terms

III. Core Components of the CSOP

A. Improved Police Service Delivery

1. Role of the Local Police 2. Solving Community Problems 3. Managing Change

B. Supportive Local Executives

C. Strengthened Community Partnership

IV. CSOP Strategies and Initiatives

A. Organizational Strategies B. Operational Initiatives C. Support Initiatives

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V. CSOP Program Development Framework A. Problem Identification B. Program Planning and Development C. Resource Mobilization D. Program Implementation and Operation E. Program Monitoring and Evaluation

Annex 1 - CSOP Issuances - NAPOLCOM Issuances, DILG

Issuances, PNP Issuance, Proposed Issuances

Annex 2 - Materials and Matrixes Used in the CSOP Pilot Sites Annex 3 - Sample of CSOP Project: Community Engagement:

Human Civilian Cooperation thru Text, Pictures and Video (Human CCTV)

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Chapter I

Introduction

The Philippine National Police (PNP) is pursuing a number of significant initiatives to usher fundamental and structural reforms. One such initiative is the adoption of the PNP Transformation Program (PATROL PLAN 2030), aimed towards resolving organizational dysfunctions, improving the quality of police services, strengthening law enforcement capabilities and enhancing the welfare and benefits of police personnel and dependents.

As guideposts in its transformation journey, the PNP is called upon to live up to its mandate found in Section 2, R.A. No. 6975 that the PNP's"x xx national scope and civilian character shall be paramount" and in Section 2, R.A. No. 8551 that it "xxx shall be community and service-oriented agency." R.A. No. 6975 further enumerates the three (3) policing objectives of the PNP, namely: a) to promote peace and order, b) to ensure public safety, and c) to further strengthen local government capability aimed towards the effective delivery of the basic services to the citizenry. Towards this end, the State shall bolster a system of coordination and cooperation among the citizenry, local executives and the integrated law enforcement and public safety agencies created under R.A. 6975.The law envisions a tripartite coordination and cooperation among local law enforcement units, local executives and citizenry in the accomplishment of policing activities in the localities. For police service to be relevant and responsive to the needs of the public, the PNP must focus, not only in preventing and

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solving crimes, but in strengthening local government capability aimed towards the effective delivery of the basic services to citizenry. Specifically, police officers should employ non-traditional policing approaches, like community problem-solving, not only to effectuate good law enforcement but also to ensure effective delivery of basic services and community development which are sources of crime, if unattended.

The National Police Commission (NAPOLCOM), pursuant to its constitutional and statutory mandates, has prescribed the adoption of the Community and Service- Oriented Policing System (CSOP System) in the PNP as the foundation of community-oriented policing and crime prevention strategy in the country. The CSOP system ensures the establishment of a coordinative and cooperative mechanism through a triumvirate composed of Local Chief Executives (LCEs), the police and the citizenry. The CSOP system shall focus on transforming police officers into community leaders by shifting their mindset from reactive law enforcers to proactive law enforcers not only to prevent and solve crime and ensure public safety but also to strengthen LGU’s capability to deliver basic services in coordination and cooperation with the citizenry and other allied law enforcement agencies.

As the overseer of the PNP, the NAPOLCOM shall seek to strengthen consciousness among police officers of their key role in enabling communities to achieve socio-economic development. The CSOP shall likewise systematize NAPOLCOM’s deputation of LCEs by clearly defining their role as they relate to the community and service-oriented PNP. The police and the LGUs shall work hand in hand to address local development concerns through a system of program complementation and resource sharing.

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Chapter

II

The Community and Service-Oriented Policing System (CSOP)

Community and service-oriented policing is a philosophy of policing in which police officers work closely with the community and the local government by developing a sense of the character of the neighborhood through regular and informal contacts with residents and institutions in the area. It is based on the premise that the police should work together with the communities not only to resolve crime, but also to assist the local government in the delivery of basic services to the citizenry and improving quality-of-life issues. It is founded on close, mutually-beneficial ties among the local authorities, the police and community members.

Through the years, police policing strategies have developed

to respond to the public’s needs and have evolved from traditional to problem-oriented to community-and service-oriented policing. Traditional policing responds to crime after it has occurred and police activities are structured to support routine patrol, rapid response to calls for service, arrests, and follow-up investigations. The focus of this type of policing is on crime and solution of crime.

On the other hand, Community Oriented Policing System

(COPS) is a problem-oriented strategy that involves the identification and analysis of specific crime and disorder problems, and focuses on developing effective response strategies. This approach requires the police to be proactive in identifying underlying problems which can be targeted to reduce crime and disorder at their roots.

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Community and Service-Oriented Policing (CSOP) is

a strategy of policing that focuses on police building ties and working closely with members of the communities. It is the philosophy that promotes organizational strategies and the systematic use of partnership and problem-solving techniques, to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime. CSOP is an enhanced version of COPS as it involves the kind of policing that allows the community “outsiders” to be part of managing police programs.

Modern-day policing calls for a more strategic and thoughtful

incorporation of these aspects into an overall broader police mission focused on the proactive prevention of crime and disorder.

This development is evident in the evolution of policing approaches of the Philippine National Police.

A. Definition of Terms

1. Traditional law enforcement - is the policing system that

responds to crime after it occurs and police activities are

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structured to support routine patrol, rapid response to calls for service, arrests, and follow-up investigation.

2. Non-traditional law enforcement - is the policing system

that involves the identification and analysis of specific crime and disorder problems, in order to develop effective response strategies. This approach requires police to be proactive in identifying underlying problems which can be targeted to reduce crime and disorder at their roots.

3. Community Policing - is the philosophy that promotes

organizational strategies, which support the systematic use of partnership and problem-solving techniques, to proactively address the immediate conditions that give rise to public safety issues such as crime, social disorder, and fear of crime.

4. Problem Solving - the process of engaging in the proactive

and systematic examination of identified problems to develop and rigorously evaluate effective responses.

5. The CSOP System - refers to the promotion of peace and

order and public safety and the strengthening of local government capability aimed towards the effective delivery of basic services to the citizenry.

6. CSOP Triumvirate - is the term referring to (1) the Mayor as

chief of the local executives, (2) the head of the city/municipal PNP Police to represent the police, and (3) the leaders of the community.

7. CSOP Action Plan – is a course of action prepared by the

police in consultation with the barangay to effectively address crime, public safety and problems in the delivery of basic services in the barangay. It shall also be referred to as the Barangay Peace and Order and Public Safety (POPS) Plan.

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8. Integrated Area/Community Public Safety Plan(IA/CPSP)

– shall refer to the consolidated CSOP Action Plans or Barangay POPS Plans in a certain area collated by the police.

9. City/Municipal Peace and Order and Public Safety Plan

(POPS Plan) - is a course of action prepared by the City/Municipal Peace and Order Council which consist of programs and activities on peace and order and public safety.

10. Basic Services - shall refer, but not limited to, those

enumerated under Section 17 of the Rules and Regulations Implementing the Local Government Code of 1991: a. Agriculture and Fishery

b. Community-based Forestry

c. Health services

d. Social welfare services

e. Information services

f. Solid waste disposal or environmental management system

g. Construction and maintenance of infrastructure facilities

h. Construction, maintenance and operation of public markets, slaughterhouses, and other economic enterprises

i. Construction, maintenance and operation of cemeteries

j. Tourism

k. Provision of sites for police, fire stations & substations and jail/s

11. Local Executives - shall refer to the Heads of the different line agencies in the locality.

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12. Stakeholders - a person or group that have interest, claim or share in the locality; people that are involved or affected by the system. (Example: media, business groups, indigenous people, homeowners’ association, etc.)

13. Citizenry - individuals or groups living within the locality

(Barangay Council and its units, community organizations, homeowners’ associations, local sectoral groups, etc.)

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Chapter

III

Core Components of the CSOP The City/Municipal Police Stations shall adopt and

implement the Community and Service-Oriented Policing System. The CSOP system shall be effected by the CSOP Triumvirate composed of the Local Chief Executive (Mayor), the Head of the Police (District Director/City Director/Chief of Police), and community leaders in the area. The CSOP shall bolster community and service-oriented activities in the locality and thereby gain the trust and support of the local government and the community towards better cooperation and coordination for local development.

The three main actors shall maintain an interdependent and reciprocal relationship. The police shall ensure that they provide the services needed by the community so that the community shall support their programs. The police shall provide support and assistance to the Mayor. The Mayor shall give guidance and provide

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logistical support to police programs. The local police shall initiate the building of collaborative partnerships with the local executives, organizations and individuals, to develop solutions at the local level, and improve delivery of basic services.

A. Improved Police Service Delivery

The CSOP system shall be an effective way to upgrade the quality of policing by improving performance efficiency, maximizing the use of technology, promotion of relevant training and modernizing education. Core competencies needed for a police to be a good CSOP implementer are effective leadership, efficient organizing skills, competent communicator, resourceful, disciplined, professional, and a team player. This shall be done by restructuring the standards for the model police station to give emphasis to CSOP concepts. The local police shall learn, improve and innovate in order to meet the growing expectations of the community.

1. Role of the Local Police

The city/municipal police, thru the Chief of Police, shall:

a. Initiate the coordination with the Mayor, other local executives and members of the citizenry.

b. In coordination with the National Police Commission Regional Director, orient the Mayor, local executives and members of the community on the CSOP system and solicit their support.

c. Consult all stakeholders in identifying problems in the community.

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Conduct community assemblies for various sectors and marginalized groups (IPs)

d. With the help of other stakeholders, develop strategies to

address the identified community problems.

e. Based on the consultations, prepare the CSOP system's programs and activities and input these to the Integrated Area/Community Public Safety Plan (IA/CPSP).

f. Present the IA/CPSP to the Mayor and the Peace and Order Council (POC).

g. Together with the CSOP Triumvirate, implement the CSOP system's programs and activities.

h. Plan and conduct periodic review and assessment of police

and CSOP programs. 2. Solving Community Problems CSOP shall provide local executives, police and their community partners the opportunity to work together to address persistent crime, public safety and problems relating to the delivery of basic services. The CSOP shall promote the use of problem solving to identify crime and community problems, analyzed why (and where) they occur, develop tailored responses based on the analysis, and assessed the impact of the responses. The police, with the help of the community shall identify specific issues and concerns that are most threatening to safety and well-being of residents in the area. These issues and concerns shall be made priority targets for joint LCE-police-community interventions. The police officers shall scan,

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analyze, respond, and assess the locality (SARA model) and shall supervise the following phases in community problem solving:

a. Scanning phase shall identify and prioritize specific

problems that contribute to crime and disorder in the community. The scanning process shall include: Identifying recurring problems of concern

Confirming that the problems exist

Identifying the consequences of the problem

Prioritizing the problems

Developing broad goals

Determining how frequently the problem occurs and how long it has been taking place

Selecting problems for closer examination.

b. Analysis phase shall develop systematic understanding of

underlying causes of the identified problems. The analysis phase shall include: Identifying and understanding the events and conditions

that precede and accompany the problem

Identifying relevant data to be collected

Researching about the problem

Taking an inventory of how the problem is currently being addressed and the strengths and limitations of the current response

Narrowing the scope of the problem as specifically as possible

Identifying a variety of resources that may be of assistance in developing a deeper understanding of the problem

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Developing a working hypothesis about why the problem is occurring.

c. Response phase shall develop innovative

solutions/measures to solve the problem. The process shall include: Brainstorming for new interventions

Searching for what other communities with similar problems have done

Choosing among the alternative interventions

Outlining a response plan and identifying responsible parties

Stating the specific objectives for the response plan

Carrying out the planned activities

d. Assessment phase shall evaluate the outcome of the

initiated response to address the problem. It shall include:

Determining whether the plan was implemented

Collecting pre– and post–response qualitative and quantitative data

Determining whether broad goals and specific objectives were attained

Identifying any new strategies needed to augment the original plan

Conducting ongoing assessment to ensure continued effectiveness.

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3. Managing Change

The implementation of CSOP shall necessitate changes in the police systems and procedures in the precinct. This change shall be properly managed by communicating a clear vision and objectives to all involved. This shall include explaining the benefits of this change, identifying steps for this change to happen and creating an organization-wide commitment to change.

B. Supportive Local Executives

The performance of local chief executives is inherent and

indispensable in the effectiveness of the peace and order campaign within their respective localities. To further emphasize these roles in the context of the CSOP system, additional functions and duties of LCEs as NAPOLCOM deputies are as follows: (NAPOLCOM Memorandum Circular No. 2015-003)

Formulate and adopt effective mechanisms for the

coordination, cooperation and consultation involving the local executives, citizenry and law enforcement agencies;

Formulate and pursue a three-year, term-based Peace and Order and Public Safety Plan;

Convene the Peace and Order Council (POC) quarterly, or as often as the need arises, and submit semestral POC Accomplishment Report, following the guidelines and policies of the DILG and

Perform and exercise such other functions and duties as maybe duly authorized by the Commission.

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To carry out these duties and responsibilities the Mayor shall:

1. Formulate and adopt effective mechanisms for the coordination, cooperation and consultation involving the local executives, citizenry and law enforcement agencies.

2. Provide inputs and ensure assistance and support to the

Integrated Area/Community Public Safety Plan (IA/CPSP) as recommended by the head of the local police unit.

3. Formulate and pursue a three (3) year, term-based, Peace

and Order and Public Safety Plan (POPS Plan), following the guidelines and policies of the DILG, and within the period prescribed by the latter, which shall be incorporated in the Comprehensive Development Plan of the local government.

4. Convene and steer the Peace and Order Council to review,

update and approve the IA/CPSP and ensure its integration to the Peace and Order and Public Safety (POPS) Plan and monitor its implementation.

5. Supervise the City/Municipal POC to gather data, analyze,

draft and update the local plans. 6. Mandate the full cooperation of all partner

agencies/organizations in meetings, trainings, and seminars. 7. As prescribed by law, fund and implement the CSOP

programs, projects, services and activities specially those included in the POPS Plan.

8. Facilitate the implementation, monitoring and evaluation

activities of the CSOP programs and projects. 9. Designate necessary personnel and mobilize other resources

to ensure successful implementation of CSOP.

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10. Implement information, education and communication

activities for the effective implementation of the CSOP programs, projects and activities.

11. Coordinate with the National Police Commission

Regional/Provincial Office on all CSOP-related activities. 12. Perform or exercise such other additional functions and

duties as may be duly authorized.

The Role of the City/Municipal Peace and Order Councils (POCs) The City/Municipal POCs shall:

1. Fully participate in conferences and trainings on CSOP and

POPS Planning.

2. Participate as needed in CSOP consultations.

3. Coordinate with communities/barangays for data-gathering

and action planning.

4. Assist in the implementation of CSOP activities.

5. Ensure inclusion of CSOP strategies, or programs, projects,

services and activities in the POPS Plan.

6. Monitor the implementation of POPS Plan including CSOP

programs, projects, services and activities.

C. Strengthened Community Partnerships

The local community shall contribute and fill the gap in

policies deficiencies considering the police’ inadequacies in manpower, mobility, communications and firepower especially because people support is the desideratum of police effectiveness and success.

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The CSOP triumvirate shall solicit and enter into

partnerships and alliances with all interested groups, NGOs, and civic organizations. These may include delineating specific tasks, contributing resources, identifying accountabilities and sharing responsibilities.

To be able to engage the community, the police shall undertake a CSOP information and education advocacy program using the AIDA communication model. The acronym AIDA stands for Attention, Interest, Desire and Action. AIDA identifies the four stages that the community goes through before committing to take part in programs/activities. The city/municipal police, thru the Chief of Police, shall initiate and implement a CSOP AIDA communication strategy that shall generate attention, promote interest, cultivate desire and entice people to action for CSOP.

The citizenry shall be expected to:

1. Provide data, information and inputs to the police and local executives on problems, issues and concerns;

2. Mobilize and organize volunteers as force multipliers who

can assist in intelligence information-gathering, incident or crime reporting, neighborhood watch or ronda system, medical and traffic assistance; and emergency and disaster response; and

3. Share resources and assist in the implementation of CSOP programs, projects and activities.

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Chapter

IV

CSOP Strategies and Initiatives A. Organizational Strategies

As a philosophy, the CSOP system shall be the

approach to policing taken by every police officer. It

shall be the process of changing the mindset and attitude

of the members of the police force in solving the

criminality and delivering services to the community. Because of

this, the PNP shall make sure that the CSOP system shall form part

of the individual scorecard of police officers and that the

implementation of the CSOP shall be monitored and included in

police performance assessment.

As a crime prevention and operational strategy, the City/Municipal Police Station shall undertake the full implementation of CSOP. Maximum impact cannot be achieved unless the entire station adopts the CSOP philosophy. The City/Municipal Police Station shall be organized in a manner that reflects the commitment to CSOP and community problem solving. The CSOP system shall work within the established and existing local interagency coordinating mechanisms in the locality like the City/Municipal Peace and Order Council (CPOC/MPOC).

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B. Operational Initiatives At the City / Municipal level the focus of the CSOP is on

enhancing and strengthening community partnership. Initiative 1 – The Local Chief Executive and the Chief of Police shall strengthen community partnership through crime prevention and problem-solving activities. The police, in coordination with the LGU shall:

1. Organize and conduct regular and structured meetings

(“pulong-pulong”) and/or public for a or dialogues with the community or with community representatives to include but not limited to Muslim, other indigenous people’s (IP) communities and vulnerable groups to identify top issues and concerns of the community using a problem-solving approach;

2. Organize and conduct of institutional dialogues on the

implementation of rights-based community policing with Barangay Human Rights Action Centers (BHRACs) as grass root partners;

3. Plan and implement neighborhood watch or other self-help

mechanisms that encourage local community involvement in policing and engage the services of Barangay Tanods and/or Civilian Volunteer Organizations (CVOs), and other force multipliers;

4. Plan and implement alternative activities for meetings and

face-to-face interactions with various sectors of the community to listen to their views and requests on police activities to serve as venue in providing information on preventing crimes and accidents and for intelligence gathering purposes;

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5. Conduct regular residence, school and workplace visitations; 6. Conduct foot and bicycle patrols, converse with the residents

and do the following: Note the presence of strangers Note common community concerns like accumulation of

garbage, busted water pipes, broken streetlights and others

Occasionally question persons with suspicious behavior Keep an eye on places prone to traffic accidents, traffic

violations, or potential sources of conflicts between or among motorists

Give advice, counsel and guidance to children in conflict with the law (CICL)

Note other issues and concerns affecting the delivery of basic services

7. Receive and engage community organizations and individuals

visiting the police station; 8. Undertake crime prevention projects and activities as a result

of problem-solving exercises done in coordination and consultation with the community: Provide mechanisms for reporting of incidents, crimes

and community safety concerns Entice and involve the community to take part in the

reporting of incidents, crimes, and community safety concerns through SMS, calls and on-line reporting

9. Conduct of Information-Education-Communication (IEC)

activities on crime prevention in schools, business establishments, commercial areas and barangays Develop IEC plan (ComPlan)

Provide resources for the ComPlan

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Develop IEC materials (e.g., brochures, flyers, slogans and audio-visual presentations (AVPs)

Develop a social media strategy optimizing the use of social media (Facebook, Twitter, YouTube, etc.)

Publish/display community directories in strategic areas in support of projects

Share crime prevention tips and other public safety information

10. Publish bulletins/newsletter by police station/PCPs on Crime, Accidents, Crime prevention tips, What-to-do when victimized, Peace and order matters in the community, views and suggestions from local residents;

11. Display on Billboard enticing citizens to be involved in CSOP; and

12. Plan and implement, in coordination with concerned line

agencies, other community relations activities like Medical and Dental missions, environmental projects and activities (clean and green), sports competitions, cultural festivals and livelihood seminars.

Initiative 2 – The police shall optimize collaboration with the Mayor by the following:

1. Assist NAPOLCOM in the conduct of orientation for newly

elected Mayors emphasizing their responsibilities as NAPOLCOM deputies;

2. Plan and conduct periodic peace and order review and

assessment to be presented to the Mayor and POC including an assessment of the efficiency and effectiveness of police programs;

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3. Identify strategies for top peace and order and public safety issues of the community;

4. Present the Integrated Area/Community Public Safety Plan

(IA/CPSP) (consolidated CSOP Plan) to the Mayor; 5. Regularly meet with the Mayor and gain his/her commitment

and support.

C. Support Initiatives

The police shall increase policing presence in the community by organizing and strengthening their force multipliers, to include the incorporation of the following programs: Pulis Nyo Po sa Barangay, Barangay Peacekeeping Action Teams (BPATs),Barangay Intelligence Networks (BINs).

The key to generating the best community support shall be the organization of the community specially the force multipliers. Per previous police tactical experiences, particularly in anti-terrorism efforts, it is suggested that the force multipliers be organized into three groups namely 1) operational, 2) support and 3) united front.

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Suggested Organization of the Force Multipliers

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Chapter

V

CSOP Program Development Framework

Based on the experience of CSOP implementation in

the pilot sites, a CSOP Program Development Framework was developed. CSOP emphasizes proactive problem solving in a systematic and routine fashion. Rather than responding to crime only after it occurs, community policing encourages the CSOP Triumvirate to proactively develop solutions to the immediate underlying conditions contributing to public safety problems.

Problem solving must be infused into all police operations

and guide decision-making efforts. The police is encouraged to think innovatively about their responses and view making arrests as only one of a wide array of potential responses.

CSOP Program Development Framework

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The following shall comprise the stages of program/project implementation under the CSOP framework:

A. Problem Identification – The initial stage of CSOP program/project development shall be the process of identifying problems in the community through consultations with local officials (barangay/city/municipal), residents, sectoral groups, government as well as non-organizations in the locality. Problem Identification shall include the process of recognizing the issues and concerns of people in the community and searching for opportunities that are directed towards addressing such concerns. The objective shall be to take stock of the problem by clearly identifying what aspect needs to be addressed as well as identifying what information needs to be collected, analyzed and assessed. (Problem Identification Template Used in the Pilot Sites is in Annex 2).

B. Program Planning – The program planning stage shall

basically involve the identification of schemes or activities that will help address the problem. It shall include the investigation of the environment and the assessment of the technical, financial, economic and operational viability of the suggested programs. Specifically, it shall look into the details like targets, location, processes, physical and financial resource requirements. Program planning shall seek the most suitable legal, administrative and organizational arrangements to ensure that implementation will proceed as planned and the program properly managed. (Action Planning Matrix used in the Pilot Sites is in Annex 2.)

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C. Resource Mobilization – After a program shall have been found to be feasible in all aspects, the next step shall be to secure financing. In the CSOP process this shall include the incorporation of the CSOP plan to the Integrated Area/Community Public Safety Plan that shall be prepared by the police and the POC. The COP shall present to the POC the CSOP Plan that he/she prepared based on consultation he/she has made with the barangays under his jurisdiction.

D. Program Implementation and Operation – The CSOP Triumvirate shall establish a project execution system to ensure that the CSOP programs are implemented as scheduled. The system shall be designed to anticipate problems and resolve them as they occur.

E. Program Monitoring and Evaluation – CSOP monitoring and evaluation shall start from the time that programs are approved and carried on to the actual implementation.

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ANNEXES

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ANNEX I

CSOP ISSUANCES NAPOLCOM ISSUANCES

DILG ISSUANCES PNP MEMORANDUM CIRCULAR NO. 2016-041

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Republic of the Philippines Department of the Interior and Local Government

NATIONAL POLICE COMMISSION Quezon City

MEMORANDUM CIRCULAR NO. 2015-003

PRESCRIBING ADDITIONAL FUNCTIONS AND DUTIES OF LOCAL CHIEF EXECUTIVES (LCEs) AS NAPOLCOM DEPUTIES AS AUTHORIZED UNDER SECTION

64 OF REPUBLIC ACT NO. 8551

WHEREAS, Article XVI, Section 6 of the 1987 Constitution mandates the establishment in the country of one police force that is national in scope and civilian in character, to be administered and controlled by a national police commission;

WHEREAS, Section 14 of Republic Act No. 6975 as amended by Section 5 of R.A.

8551, provides that the National Police Commission (NAPOLCOM) shall exercise administrative control and operational supervision over the Philippine National Police (PNP);

WHEREAS, R.A. 6975 provides that the NAPOLCOM shall be an agency attached

to the Department of the Interior and Local Government (DILG) for program and policy coordination, and the Philippine National Police (PNP) shall be a bureau within the DILG;

WHEREAS, Section 64 of R.A. 8551 provides that: “Governors and mayors,

upon having been elected and having qualified as such, are automatically deputized as representatives of the National Police Commission in their respective jurisdiction. As deputized agents of the Commission, local government executives can inspect police forces and units, conduct audit, and exercise other functions as may be duly authorized by the Commission”; (Emphasis and underscoring supplied)

WHEREAS, pursuant to the abovementioned authority, the NAPOLCOM issued

on 12 July 2015 Resolution No. 2015-342 empowering the PNP to perform its role as a community and service-oriented agency through the adoption of the Community and Service-Oriented Policing (CSOP) System involving the local executives, the PNP and the community;

WHEREAS, as defined in NAPOLCOM Resolution No. 2015-342, the CSOP System

refers to the promotion of peace and order and public safety and the strengthening of local government capability aimed towards the effective delivery of basic services to the citizenry and which shall serve as the foundation of community-oriented policing and crime prevention strategy in the country.

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WHEREAS, NAPOLCOM Resolution No. 2015-342 also provides that the CSOP System shall be undertaken through coordination and cooperation of the local executives, the citizenry, and the integrated law enforcement agencies by way of program or project complementation and sharing of funds, personnel and logistics.

WHEREAS, aside from the aforementioned additional functions and duties

imposed by the NAPOLCOM on LCEs as its deputies, Section 51 of R.A. 6975 also provides that Governors and Mayors, as deputies of the Commission (NAPOLCOM) in their respective territorial jurisdiction, shall discharge the following functions:

“(a) Provincial Governor –

a. Power to Choose the Provincial Director. – The provincial governor shall choose the provincial director from a list of three (3) eligibles recommended by the PNP regional director. b. Overseeing the Provincial Public Safety Plan Implementation. – The governor, as chairman of the provincial peace and order council, shall oversee the implementation of the provincial public safety plan, which is prepared taking into consideration the integrated community safety plans, as provided under paragraph (b) (2) of this section.

(b) City and Municipal Mayors –

(1) Operational Supervision and Control. – The city and municipal mayors shall exercise operational supervision and control over PNP units in their respective jurisdiction except during the thirty (30) day period immediately preceding and the thirty (30) days following any national, local and barangay elections. During the said period, the local police forces shall be under the supervision and control of the Commission on Elections. The term ‘operational supervision and control’ shall mean the power to direct, superintend, oversee and inspect the police units and forces. It shall include the power to employ and deploy units or elements of the PNP, through the station commander, to ensure public safety and effective maintenance of peace and order within the locality. For this purpose, the term ‘employ’ and ‘deploy’ shall mean as follows: ‘Employ’ refers to utilization of units or elements of the PNP for purposes of protection of lives and properties, enforcement of laws, maintenance of peace and order, prevention of crimes, arrest of criminal offenders and bringing the offenders to justice, and ensuring public safety, particularly in the suppression of disorders, riots, lawless violence, rebellious seditious conspiracy, insurgency, subversion or other related activities. ‘Deploy” shall mean the orderly organized physical movement of elements or units of the PNP within the province, city or municipality for purposes of employment as herein defined.

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(2) Integrated Community Safety Plans. – The municipal/city mayor shall, in coordination with the local peace and order council of which he is the chairman pursuant to Executive Order No. 309, as amended, develop and establish an integrated area/community public safety plan embracing priorities of action and program thrusts for implementation by the local PNP stations.”

x x x

WHEREAS, in addition to the abovementioned functions, Section 63 of R.A. 8551 vested upon Mayors, as deputized representatives of the NAPOLCOM, the following additional powers and authority over the police within their respective jurisdictions:

(3) Other Powers. In addition to the aforementioned powers, city and municipal mayors shall have the following authority over the PNP units in their respective jurisdictions:

(i) Authority to choose the chief of police from a list of five (5) eligibles recommended by the provincial police director, preferably from the same province, city or municipality: Provided, however, That in no case an officer-in-charge be designated for more than thirty (30) days: Provided, further, That the local peace and order council may, through the city or municipal mayor, recommend the recall or reassignment of the chief of police when, in his perception, the latter has been ineffective in combating crime or maintaining peace and order in the city or municipality: Provided, finally, That such relief shall be based on guidelines established by the NAPOLCOM: (ii) Authority to recommend to the provincial director the transfer, reassignment or detail of PNP members outside of their respective city or town residences; and (iii) Authority to recommend from a list of eligibles previously screened by the peace and order council the appointment of new members of the PNP to be assigned to their respective cities or municipalities without which no such appointments shall be attested: Provided, That whenever practicable and consistent with the requirements of the service, PNP members shall be assigned to the city or municipality of their residence.

The control and supervision of anti-gambling operations shall be within the jurisdiction of local government executives.”

x x x

WHEREAS, as used in the afore-cited provision, the term Integrated

Area/Community Public Safety Plan (IA/CPSP) refers to the programs and activities within the POPS Plan, which are being implemented by the local PNP stations; the term Peace and Order and Public Safety Plant (POPS Plan) refers to a plan formulated by the local Peace and Order Council (POC) which consists of programs and activities on peace and order, and public safety; and the term Provincial Public Safety Plan refers to the consolidated IA/CPSP of the cities and municipalities within the province;

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WHEREAS, in furtherance of the above mandates, the DILG issued Memorandum Circular No. 2011-24 providing for the duties and functions of the Provincial City and Municipal Peace and Order Councils, and the formulation of Peace and Order and Public Safety (POPS) Plan, and such guidelines and other directives the DILG shall/may issue consistent with its peace and order and public safety plans and programs;

WHEREAS, the performance by the LCEs of all the aforementioned functions and

duties are inherent and indispensable in the effectiveness of the peace and order campaign within their respective localities and ultimately within the country;

WHEREAS, pursuant to Section 52 or R.A. 6975, as amended by Section 65 of

R.A. 8551, the deputation of LCEs by the NAPOLCOM may be suspended or withdrawn by the Commission based on the following grounds:

“SEC. 52. Suspension or Withdrawal of Deputation.- Unless reversed

by the President, the Commission may, after consultation with the provincial governors and congressman concerned, suspend or withdraw the deputation of any local executive for any of the following grounds:

i. Frequent, unauthorized absences; ii. Abuse of authority;

iii. Providing material support to criminal elements; or iv. Engaging in acts inimical to national security or which negate the

effectiveness of peace and order campaign. (Emphasis supplied)

Upon good cause shown, the President may, directly or through the Commission, motu proprio restore such deputation withdrawn from any local executive.”

x x x

NOW THEREFORE, the Commission, pursuant to its constitutional and statutory

mandates, HEREBY RESOLVES TO AUTHORIZE, AS IT HEREBY AUTHORIZES, Governors and Mayors as deputies of the Commission, to exercise the following additional functions and duties:

1. Formulate and adopt effective mechanisms for the coordination, cooperation, and consultation involving the local executives, citizenry and law enforcement agencies created under R.A. 6975, as amended, consistent with and in pursuance of the Community and Service-Oriented Policing (CSOP) System under NAPOLCOM Resolution No. 2015-342 and such other NAPOLCOM issuance/s as may hereafter be promulgated in relation thereto;

2. Formulate and pursue a three (3) year, term-based, Peace and Order and Public Safety Plan (POPS Plan) following the guidelines and policies of the DILG, and within the period prescribed by the latter, which shall be incorporated in the Comprehensive Development Plan of the local government unit;

34

3. Convene the Peace and Order Council (POC) quarterly, or as often as the need arises, and submit semestral POC Accomplishment Report, following the guidelines and policies of the DILG; and

4. Perform or exercise such other additional functions and duties as may be duly authorized by the Commission, as provided under Section 64 of R.A. 8551.

RESOLVED FURTHER that the failure of a Local Chief Executive, as deputy of the

Commission, to perform the additional functions and duties herein authorized, shall be deemed engaging in acts which negate the effectiveness of the peace and order campaign in the country and which, once validated or established pursuant to the procedure outlined under NAPOLCOM Memorandum Circular No. 99-010 as amended by NAPOLCOM Memorandum Circular No. 2001-003, shall be a ground for the suspension or withdrawal of his/her deputation by the Commission, pursuant to Section 52 (d) of R.A. 6975 as amended.

All Memorandum Circulars or issuances, or any part thereof, which are

inconsistent with this Memorandum Circular are hereby repealed or amended accordingly.

This Circular shall take effect after fifteen (15) days from the filing of a copy

hereof at the University of the Philippines Law Center pursuant to Sections 3 and 4 Chapter 2, Book VII of Executive Order No. 292, otherwise known as “The Revised Administrative Code of 1987”, as amended.

APPROVED this 12th day of NOVEMBER, 2015 in Quezon City, Metro Manila,

Philippines.

ORIGINAL SIGNED MEL SENEN S. SARMIENTO

Secretary, DILG/ Chairman, NAPOLCOM

ORIGINAL SIGNED EDUARDO U. ESCUETA

Commissioner Vice-Chairman and Executive Officer

ORIGINAL SIGNED ORIGINAL SIGNED LUISITO T. PALMERA, D.P.A., CSEE

Commissioner ALEJANDRO S. URRO

Commissioner

ORIGINAL SIGNED ORIGINAL SIGNED

CONSTANCIA P. DE GUZMAN, Ph.D., CESO III Commissioner

RICARDO C. MARQUEZ Commissioner

35

Attested by: ORIGINAL SIGNED ADELMALYN A. MUNIEZA Chief, NAPOLCOM Secretariat

36

Republic of the Philippines Department of the Interior and Local Government

NATIONAL POLICE COMMISSION Quezon City

RESOLUTION NO. 2015-342

RESOLUTION TO EMPOWER THE PHILIPPINE NATIONAL POLICE (PNP) TO PERFORM ITS ROLE AS A COMMUNITY AND SERVICE-ORIENTED AGENCY THROUGH THE ADOPTION OF THE COMMUNITY AND SERVICE-ORIENTED POLICING (CSOP) SYSTEM INVOLVING THE LOCAL EXECUTIVES, THE PNP AND THE COMMUNITY, AS MANDATED UNDER SECTION 2 OF R.A. 6975, AS AMENDED BY R.A. 8551

WHEREAS, Section 6, Article XVI of the 1987 Constitution specifically declares that “The State shall establish and maintain one police force, which shall be national in scope and civilian in character, to be administered and controlled by a national police commission. The authority of local executives over the police units in their jurisdiction shall be provided by law,”

WHEREAS, pursuant to its civilian character, Republic Act No. 6975, as amended by Republic act No. 8551placed the Philippine National Police (PNP) under the Department of the Interior and Local Government (DILG) together with the National Police Commission (NAPOLCOM), the Bureau of Fire Protection (BFP) and the Bureau of Jail Management and Penology (BJMP). The enabling laws further prescribed that the PNP’s civilian character shall be paramount (Section 2, R.A. No. 6975) and that it “x x x shall be a community and service-oriented agency” (Section 2, R.A. No. 8551);

WHEREAS, as a bureau of the DILG, the PNP is called upon to support the mandate of the DILG to promote and strengthen local autonomy and rural development and ensure public order and safety. Accordingly, the PNP’s core mandate, which is to promote peace and order and ensure public safety is complemented by a third mandate, i.e., “x x x further strengthen local government capability aimed towards the effective delivery of the basic services to the citizenry.” Section 2 of R.A. 6975, as amended, states:

“Section 2. Declaration of Policy. – It is hereby declared to be the policy of the State to promote peace and order, ensure public safety and further strengthen local government capability aimed towards the effective delivery of the basic services to the citizenry through the establishment of a highly efficient and competent police force that is national in scope and civilian in character. Towards this end, the State shall bolster a system of coordination and cooperation among the citizenry, local executives and the integrated law enforcement and public safety agencies created under this Act.

The police force shall be organized, trained and equipped primarily for the

performance of police functions. Its national scope and civilian character shall be paramount. No element of the police force shall be military nor shall any position

37

thereof be occupied by active members of the Armed Forces of the Philippines.” (underscoring supplied)

WHEREAS, to accomplish the above mandates of the PNP, the enabling law R.A.

6975, as amended, empowers the DILG to establish and bolster a system of coordination and cooperation among the citizenry, local executives and the integrated law enforcement and public safety agencies created therein;

WHEREAS, to bolster a system of coordination and cooperation, the local

executives, the citizenry and the abovementioned law enforcement agencies shall work together through the complementation of their respective community and service-oriented policing programs and projects and through sharing of their respective funds, personnel and logistics;

WHEREAS, building on the past initiatives on community-oriented policing

strategy, as outlined in NAPOLCOM Resolution No. 2000-157, dated October 31, 2000, and the Community-Oriented Policing System (COPS) Operations Manual for the PNP published in 2000 and other relevant issuances of the PNP, the Community and Service-Oriented Policing (CSOP) System is intended to enable the PNP to perform its mandate, particularly the mandate to support the strengthening of local government capability for the effective delivery of the basic services to the citizenry;

WHEREAS, the faithful compliance by the PNP with its third mandate will bring

it closer to the community and will be regarded by the people as a partner in community development;

WHEREAS, the CSOP System shall bolster community and service-oriented

activities in the locality and thereby gain the trust and support of the local government and the community towards better cooperation and coordination for local development;

WHEREAS, pursuant to Section 64 of R.A. 8551 and consistent with the CSOP

System, the LCEs, as deputies of NAPOLCOM, shall formulate and adopt a mechanism for the collaboration and cooperation involving the local executives, citizenry and law enforcement agencies created under R.A. 6975, as amended, as well as other agencies existing and operating in the locality;

WHEREAS, consistent with the above objective, the DILG, with support from the

European Union (EU) under the EU-Philippines Justice Support Programme II (EP-JUST II Programme), has adopted the said Programme to develop and pilot test the general framework of the enhanced community policing strategy, through Department Order No. 2014-164, dated September 30, 2014, creating the interagency Technical Working Group (TWG) on COPS with the following as members: DILG, NAPOLCOM, PNP, Philippine Public Safety College (PPSC), National Commission of Muslim Filipinos (NCMF), Commission on Human Rights (CHR), Foundation for Crime Prevention (FCP), and the National Commission on Indigenous Peoples (NCIP);

NOW THEREFORE, the Commission, pursuant to its constitutional and statutory

mandates, HEREBY RESOLVES TO ADOPT, AS IT HEREBY ADOPTS, the CSOP System as

38

the foundation of community-oriented policing and crime prevention strategy in the country. The CSOP System refers to the promotion of peace and order and public safety and the strengthening of local government capability aimed towards the effective delivery of basic services to citizenry. It shall be undertaken through collaboration and cooperation of the local executives, the citizenry, and the integrated law enforcement agencies by way of program or project complementation and sharing of funds, personnel and logistics.

RESOLVED, FURTHER, that the PNP’s Directorate for Community Affairs and

Development (DCAD) and its subordinate offices/units shall be restructured to effectively comply with the requirements of the CSOP System, and shall be given priority in the PNP’s annual appropriation to ensure sufficient funding for personal services, maintenance and other operating expenses and capital expenditures.

APPROVED this 21st day of July, in Quezon City, Metro Manila, Philippines.

ORIGINAL SIGNED MAR ROXAS

Secretary, DILG/ Chairman, NAPOLCOM

ORIGINAL SIGNED

EDUARDO U. ESCUETA Commissioner

Vice-Chairman and Executive Officer

ORIGINAL SIGNED ORIGINAL SIGNED LUISITO T. PALMERA, D.P.A., CSEE

Commissioner ALEJANDRO S. URRO

Commissioner

ORIGINAL SIGNED

CONSTANCIA P. DE GUZMAN, Ph.D., CESO III Commissioner

(Vacant) Commissioner

Attested by: ORIGINAL SIGNED ADELMALYN A. MUNIEZA Chief, Secretariat

39

Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, Quezon City

Telephone Nos. 925.03.28 – 925.03.37 – 925.03.71 www.dilg.gov.ph

OFFICE OF THE SECRETARY

November 2, 2015

MEMORANDUM CIRCULAR NO. 2015-128 TO : ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL

MAYORS, PRESIDING OFFICERS OF THE SANGGUNIANG PANALALAWIGAN, SANGGUNIANG PANLUNGSOD AND SANGGUNIANG BAYAN, PUNONG BARANGAYS, REGIONAL GOVERNOR OF ARMM, DILG-ARMM REGIONAL SECRETARY, DILG REGIONAL/PROVINCIAL,CITY DIRECTORS AND ALL OTHERS CONCERNED

SUBJECT : GUIDELINES ON THE FORMULATION OF PEACE AND ORDER AND PUBLIC SAFETY PLAN (POPS PLAN)

Pursuant to Section 116 of Republic Act No. 7160, also known as the Local Government Code of 1991, and Executive Order No. 773, s. 2009, which calls for the further reorganization of the Peace and Order Councils, every Province, City and Municipality is mandated to create a Peace and Order Council. Likewise, every Barangay, pursuant to E.O. 366, s. 1996, is mandated to create a Barangay Peace and Order Committee as the implementing arm of the city/municipal POC.

In this regard, the following guidelines for the preparation of POPS Plan are

issued, in accordance to DILG Memorandum Circular No. 2011-024, which further strengthens the POCs/BPOCs in tackling peace, order and public safety concerns in their localities, and to Republic Act No. 6975, which mandates the development and establishment of an integrated area/community public safety plan embracing priorities of action and program thrusts for implementation by the local PNP stations:

I. Definition of Terms

For purposes of this Memorandum Circular, the following terms are to be understood as follows:

a. Integrated Area/Community Public Safety Plan (IA/CPSP) – consists of the programs and activities, within the POPS Plan, which are being implemented by the local PNP stations

40

b. Peace and Order and Public Safety Plan (POPS Plan) – plan formulated by the local Peace and Order Council which consists of programs and activities on peace and order, and public safety

c. Provincial Public Safety Plan – consolidated IA/CPSP of the cities and municipalities within the province

II. Prescribed Content of the Peace and Order and Public Safety Plan (POPS Plan)

Every Provincial, City and Municipal POC and Barangay Peace and Order

Committee shall formulate a 3-year, term-based, Peace and Order and Public Safety Plan (POPS Plan), which shall be incorporated in the Comprehensive Development Plan of the Local Government Unit, with the following prescribed outline (see Annex I for per chapter guide and Annex 2 for matrix template):

A. Review of Local Strategic Directions (Vision, Mission and Goals) B. Peace and Order and Public Safety Situation C. Priority Peace and Order and Public Safety Challenges D. Objectives, Strategies, Targets, Indicators and Baseline Data E. Policies, Programs, Projects, Services and Activities (see Annex 3 for

recommended P/P/P/S/As, as applicable to LGU) F. Funding Requirements G. Implementation Arrangements (Office/r Primarily Responsible for the

Program/Activity Implementation) H. POPS Plan Monitoring and Evaluation I. Communicating Results to the Public J. Annexes

III. Monitoring of POC Accomplishments

Each sub-National POC shall prepare and submit a semestral Accomplishment Report to the NPOC, through its Secretariat, which shall reflect the actual accomplishments vis-à-vis the targeted activities or deliverables in the POPS Plan (see Annex 4 for the template).

IV. Frequency of Submission of RPOC Accomplishment Report

For the Period Deadline of Submission 1st Semester Not later than the 15th day of July 2nd Semester Not later than the 15th day of January

of the ensuing year

VI. Formulation Period of the 3-year POPS Plan

All POCs are expected to develop their POPS plans within 100 days after the assumption of office of the newly-elected Local Chief Executives in the 2016 elections, to be implemented for the period January 2017-December 2019.

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The 3-year POPS Plan is to be formulated within 100 days every after the

assumption of office of the newly elected LCE.

All DILG Regional Directors and the ARMM Regional Governor are hereby enjoined to cause the immediate and widest dissemination of this Memorandum Circular within their regional jurisdictions.

All issuances inconsistent with this Memorandum Circular are hereby

superseded.

For the compliance and guidance of all concerned.

ORIGINAL SIGNED MEL SENEN S. SARMIENTO

Secretary, DILG and Head, NPOC

42

Annex II

MATERIALS AND MATRICES USED IN THE CSOP PILOT SITES

43

MEMORANDUM OF AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This Memorandum of Agreement made and entered into by and between:

THE CITY GOVERNMENT OF PUERTO PRINCESA, with office address at New

City Hall, Puerto Princesa City, represented by its Mayor, HON. LUCILO “CECIL” R.

BAYRON;

- and –

THE NATIONAL POLICE COMMISSION, with office address at DILG-NAPOLCOM

Center, EDSA corner Quezon Avenue, Quezon City, represented by its Acting Regional

Director, ATTY. OWNE DE LUNA, and herein after referred to as NAPOLCOM;

- and –

THE PUERTO PRINCESA CITY POLICE OFFICE, with office address at National

Highway, Barangay San Pedro, Puerto Princesa City, represented by its Acting City

Director, Police Senior Superintended EDGARDO GATBUNTON WYCOCO, and herein

referred to as PPCPO.

WITNESSETH:

WHEREAS, the City Government of Puerto Princesa has been focused on systems

improvement through different programmes including Bayanihan sa Barangay,

Pangalipay sa Baybay, Oplan Linis, Task Force BANAT, Task Force Walis Sagasa, Night

Patrol and Kilos Agad Action Center,

WHEREAS, the NAPOLCOM, in line with Section 2 of Republic Act No. 8551,

otherwise known as “The PNP Reform and Reorganization Act of 1998,” is instituting

Community and Service-Oriented Policing as the foundation and backbone of

community-oriented policing and crime prevention in the country;

WHEREAS, the PPCPO exercises supervision and control over two police stations

(Irawan and Mendoza Police Stations), City Public Safety Company, and Tourist Police

Unit, which are responsible for the maintenance of peace and order in Puerto Princesa,

in coordination with other law enforcement agencies to appropriately address the

problems of criminality and internal security;

WHEREAS, the Department of the Interior and Local Government (DILG) is

pushing for the strengthening of the Peace and Order Councils (POCs) of LGUs (in

44

Memorandum Circular) through the adoption of Peace and Order and Public Safety

(POPS) Planning, a methodical process that will develop a plan responsive to the local

criminality and other security and public safety issues and supportive of the LGU’s

Comprehensive Development Plan;

WHEREAS, Section 64 of Republic Act No. 8551 also provides that the Governors

and Mayors, upon having been elected and having qualified as such, are automatically

“deputized as representatives of the NAPOLCOM in their respective jurisdiction;”

WHEREAS, the International Center for Innovation, Transformation, and

Excellence in Governance (INCITEGov) is supporting the DILG in promoting the POPS

Planning, drafting guidelines in developing POPS Plan, and will be supporting the

NAPOLCOM in integrating CSOP framework in the POPS Plan;

WHEREAS, the EU-Philippines Justice Support Programme (EPJUST II) is

supporting selected LGU pilot sites in enhancing access to justice of their constituents or

justice services through the introduction of EPJUST II programs and activities that

improve coordination and collaboration among justice actors, which are expected to

result in reduced criminality and further fulfillment of human rights;

WHEREFORE, recognizing the efforts of the signatories towards improving

peace and order and public safety, as well as other activities that would contribute to

improved access to justice, the parties have agreed on entering into partnership in the

following undertakings to effectively strengthen the peace and order and public safety

and justice delivery mechanisms in Puerto Princesa:

Program Agreements

A. Adoption of Community and Service-Oriented Policing System (CSOP) – The

CSOP framework bolsters coordination and cooperation among the citizenry,

local executives and the integrated law enforcement and public safety agencies

existing in the locality undertaken through program or project complementation,

including sharing of information, funds, personnel and logistics;

B. Development of a POPS Plan/Integrated Area/Community Public Safety Plan

(IACPSP) in accordance with the guidelines that will be provided by the DILG;

C. Implementation of joint programs, projects, services and activities within the

CSOP framework as outlined in the POPS Plan; and

D. Adoption and implementation of other programs supported by the EPJUST II,

which can contribute to the enhancement of access to justice and delivery of

justice services.

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Obligations

In order to carry out these Agreements, the parties further commit to the

following obligations:

A. All Parties

1. Establish a triumvirate (LGU-NAPOLCOM/PNP-Community) and necessary

mechanisms for the implementation of programs, projects, services and

activities as laid out in the POPS/IACPSP, with NAPOLCOM providing the

guidelines on CSOP at the following levels of governance:

a. Regional level

b. Provincial level

c. City/Municipality level

d. Barangay level

2. Ensure active participation of designated members in the POC, POC Technical

Working Group (TWG), POC Committees and other related mechanisms in

carrying out agreed upon programs, projects, services and activities.

3. Ensure active participation in the sessions related to the implementation of

CSOP and development of POPS Plan (e.g., planning meetings).

4. Facilitate the monitoring and evaluation, activities of EPJUST II, such as the

conduct of baseline study, periodic review and administration of progress

surveys, and the individual initiatives of the partner agencies for feed backing

and improved implementation of the programs.

5. Designate focal persons from each of the signatory party who will track the

progress of the individual agencies and ensure adherence to the

Memorandum of Agreement (MOA).

6. Designate necessary personnel and mobilize other resources (funds,

logistical support, etc.) to ensure successful implementation of the Program

Agreements.

7. Implement information, education and communication activities for the

effective implementation of POPS Plan and other related initiatives.

B. City Government of Puerto Princesa

1. Convene the POC on a regular basis to review, update and approve the draft

POPS Plan produced by the POC TWG and monitor its implementation.

2. Convene the POC TWG for data-gathering, analysis, drafting and updating of

the POPS Plan/IACPSP, with a designated chair/coordinator organic to the

City Government of Puerto Princesa.

3. Mandate the full cooperation of all partner agencies/organizations in related

meetings, trainings, implementation and monitoring.

46

4. Aside from the mandated members, invite the NAPOLCOM and National

Commission on Indigenous Peoples as members/observers in the POC.

5. Monitor and evaluate the development of POPS Plans.

6. As prescribed by law, fund and implement the (CSOP) programs, projects,

services and activities that will be included in the POPS Plan.

C. National Police Commission

1. Provide initial funding for planning and selected activities through

support from the EPJUST II.

2. Monitor and evaluate the development, adoption, and implementation of

CSOP strategies.

3. Guide the Police in the implementation of CSOP programs, projects,

services and activities, as well as the planning process particularly at the

barangay level.

4. Provide capacity development to partner agencies/organizations,

including CSOs.

D. Puerto Princesa City Police Office

1. Facilitate data-gathering and planning process in selected barangays in

line with POPS/IACPSP.

2. In collaboration with other stakeholders, implement the CSOP programs,

projects and services and activities outlined in the POPS Plan.

3. Monitor the progress of implementing CSOP programs, projects, services

and activities.

4. Generate partnerships with NGOs and communities by developing strong

relationship with the community thru regular barangay visitations and

intensified social awareness on crime prevention, anti-

communist/insurgency, anti-terrorism, community development and

social welfare assistance programs.

5. Enhance capabilities of the community on quick response during

emergencies and crisis situations thru seminars such as Basic Life

Support Training, Self Defense and arrest procedures, and Intensify

Barangay Peacekeeping Operations thru Barangay Peacekeeping Action

Team Trainings.

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Coordination Mechanisms

A. Focal Persons

1. Designated personnel from each of the partner agencies/organizations who will

coordinate with each other on the implementation details related to this

Agreement.

B. POC Technical Working Group (TWG)

1. Suggested Composition

a. City Planning Officer

b. ABC President

c. Police City Director

d. Chief of Police

e. IP Mandated Representative Council

f. Muslim Representative

g. Municipal/City Local Government Officer (MLGOO)

h. Tourism officer

i. Private sector representative

j. City Social Welfare and Development Officer

k. Chair of the Sangguniang Bayan Peace and Order Committee

l. CSO Representative

m. Other members as deemed appropriate and responsive to the local context

2. Responsibilities

a. Provide a copy of an updated Comprehensive Development Plan in the POPS

planning process and review it as reference document.

b. Fully participate in the introductory conference and the training of TWGs on

POPS Planning (Phase I0.

c. Provide feedback for the improvement of the Public Order and Public Safety

Planning Modules.

d. Conduct data gathering and stakeholder consultations, as needed, after the

conference and the training of TWGs on POPS Planning (Phase I) and initially

analyze data gathered.

e. Coordinate with communities/barangays for data-gathering and action

planning for implementation of CSOP activities in line with the POPS plan.

f. Consolidate action plans from barangays.

g. Participate in the planning workshop (Phase II) supported by data and other

information gathered after Phase I.

h. Participate as needed in the writeshop (Phase III) to finalize for proper

presentation of the POPS Plan.

i. In coordination with the Mayor, convene the POC and present the plan for

discussion and approval and appropriate action.

j. Deliver the submission and adoption of the POPS Plan.

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k. Ensure inclusion of CSOP strategies, or programs, projects, services and

activities in line with the CSOP framework, in the POPS Plan and process.

l. Monitor the implementation of CSOP programs, projects, services and

activities as laid out in the POPS Plan.

Termination

In case of natural circumstances or any other exigencies that may render the full

implementation of this MOA impracticable, this covenant may be pre-terminated,

cancelled or modified, and activities undertaken by virtue hereof adjusted accordingly,

as soon as required or practicable and whenever possible, upon written notice to the

other party by invoking this provision at least seven (7) calendar days prior to effecting

such changes.

Effectivity

This Memorandum of Agreement shall take effect for a period of 2 years upon

signing of the Mayor of Puerto Princesa City, Acting Regional Director of NAPOLCOM

and City Director of the Puerto Princesa City Police.

IN WITNESS HEREOF, the parties hereto AFFIXED THEIR SIGNATURE IN THIS

19th day of June 2015, at Dolce Vita Hotel, Barangay San Pedro, Puerto Princesa City,

Palawan, Philippines.

City Government of Puerto Princesa

Represented by:

ORIGINAL SIGNED HON. LUCILO “CECIL” R. BAYRON

Mayor, City Government of Puerto Princesa

National Police Commission

Represented by:

ORIGINAL SIGNED ATTY. OWEN DE LUNA

Acting Regional Director

NAPOLCOM Region 4B

Puerto Princesa City Police Office

Represented by:

ORIGINAL SIGNED PSSupt EDGARDO G. WYCOCO

Acting City Director, PPCPO

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WITNESSES:

Signature:

ORIGINAL SIGNED Director MYRNA DP. MEDINA

WITNESS

Signature:

ORIGINAL SIGNED Director REY MARANAN

WITNESS

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PROBLEM IDENTIFICATION MATRIX

(Sample only)

ISSUES AND CONCERNS

IDENTIFIED PROBLEMS WITH DESCRIPTION OF

SITUATION

PROPOSED SOLUTION/

RECOMMENDATION

I. Proliferation of

property crimes in the barangay

Burglary, theft,

motorcycle stealing

Barangay Ronda System

with police, installation of CCTVs

II. Crime syndicates using minors to break into houses

Just recently, they were able to apprehend three minors violating curfew hours and these minors have with them master keys, screw drivers and other tools to be used for unlocking doors of houses

Juvenile crimes Impose curfew hours

III. Drug Cases Some drug pushers roam the barangays in motorcycles and helmets, they don’t take off their helmets when they talk to buyers

Proliferation of drugs

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ACTION PLANNING

Barangay San Pedro (Sample only)

PROJECT TITLE: Fighting drugs and drug-related problems in Barangay San Pedro, City of Puerto Princesa, Palawan OBJECTIVE: Enhance the capacities of involved stakeholders to inform the community about illegal drug use; fight drug crimes and related problems; and to prevent recruitment of drug users from the community

PROGRAM/ PROJECT/ ACTIVITY

PERSON RESPONSIBLE

TIMELINE

BUDGET

STATUS

IEC CAMPAIGN: Tasks: 1. Review PDEA Anti-drug materials (use if relevant to Barangay San Pedro) 2. Hire graphic artist to develop IEC material (posters, brochures, etc.) 3. Approve IEC materials 4. Print materials 5. Distribtue within the community EDUCATION Tasks: 1. Recruit and contact persons willing to speak at community meetings, schools, other gathering places about the effects of the use of illegal drugs 2. Develop talking points

(Name of persons responsible for this task) Note: use respected members of the community as speakers, i.e., police officers, public officials, PDEA, religious leaders, etc.

Dec 2015 – June 2016 Feb 2016 onwards

52

Annex III

SAMPLE OF CSOP PROJECT

Community Engagement: Human Civilian Cooperation thru Text, Pictures and Video (Human

CCTV)

53

Sample CSOP Project Human CCTV Implementation Guide CCitizen CCooperation thru TText, Pictures and VVideo

The purpose of this guide is to provide an overview of the use of the project “Human Citizen Cooperation thru Text, Pictures and Video (HCCTV) system” as a community-oriented policing response to criminality in a particular locale. This guide explores the benefits and problems associated with the regular close-circuit television (CCTV) surveillance while providing more mobility in the mechanism by utilizing cellular phones as a means for civilian volunteer reporting.

I. PROJECT DESCRIPTION

The Human Citizen Cooperation thru Text, Pictures and Video (Human CCTV) is a project designed to be part of the component of a community policing strategy. It hinges on the operational mechanics of a Close Circuit Television (CCTV) which is a very helpful tool in crime prevention, crime detection and crime solution and the use of cellular phones as a means of civilian volunteer reporting. Closed circuit television (CCTV) is a surveillance technology. More specifically, it is “a system in which a number of video cameras are connected in a closed circuit or loop, with the images produced being sent to a central television monitor or recorded.”1Today, CCTV is used as a generic term for a variety of video surveillance technologies. However, CCTVs have limitations. CCTVs are installed at fixed locations restricting its utilization to particular areas. It is open to destruction or manipulation by nefarious elements. Installation and maintenance is cost-intensive. The HCCTV project is capitalizing on the benefits derived from CCTV, and is complemented by the mobility provided by cellular phones. It is basically the use of personal mobile phones of volunteers as a mechanism for transmitting information through text, pictures and videos. The captured images and videos shall be sent to their local police database, where such information are processed and managed. Significance to Crime Prevention The primary preventative utility is to trigger a perceptual mechanism in a potential offender. It seeks to change offender perception so the offender believes that if he commits a crime, he will be caught, de-motivating the potential offender. As a crime prevention tool, it reduces the incidence of crimes committed because it alerts the people to cameras that easily capture criminal acts that are committed, about to be committed or have just been committed. And unlike the ordinary CCTV, the HCCTVs are not stationary but are mobile, making this approach cover a wider range of surroundings.

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There is a second mechanism wherein the system has the potential to reduce crime. The HCCTVs may be able to assist in the detection and arrest of offenders. This crime prevention mechanism requires the police to respond in a timely manner to any significant incidents identified by the volunteers. It also requires that the criminal justice system works. So then there will be certainty of arrest, certainty of prosecution, certainty of conviction and certainty of incarceration and certainty of rehabilitation. This mechanism will work if rehabilitated offenders are prevented from committing further crimes. In crime detection, the HCCTV also provides information to law enforcers of possible modus operandi of criminal elements, possible sources of crime problems, the areas and locations where crimes are usually committed, and therefore, can result in solutions or interventions to address crime or community problems.

II. OBJECTIVES

As the major emphasis of community-oriented policing strategy is on cultivating people-police partnership to champion the cause of peace and order in the community, the HCCTV is aimed at:

1. Cultivating community awareness and encouraging

involvement in police service;

2. Providing an effective method of crime prevention, detection

and solution;

3. Promoting a safer environment while respecting the rights and

privacy of citizens; and

4. Upgrading the quality of life of citizens.

III. ESTABLISHING THE SYSTEM

The Human CCTV as a component of the COPS programme, shall be

implemented by the Chiefs of Police in cooperation with their respective local government units and mobilized sectors of the community. It is based on the concept of utilizing the talents and skills of civilian volunteers from the local community as partners of the police, the LGUs and concerned government agencies in public safety. The Human CCTV is a means of providing citizens with the opportunity to act as extra eyes and ears for the police in protecting the community. A. Organizing the Volunteer Group

The Chief of Police (COP), with the help of the LCE and organizations in the

community, shall organize its station’s volunteer group. Qualifications of Volunteers

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To qualify as member of the Station’s Volunteer Group, one must be a respected and law-abiding Filipino citizen of legal age, of sound mental disposition, with no police/criminal/court record and a bonafide resident of the area (i.e. police precinct, barangay, purok) where he seeks to join as a volunteer, for at least six (6) months.

The trained members of the Barangay Intelligence Network (BIN) and Barangay

Peacekeeping Action Team (BPAT) are potential HCCTV volunteers. Recruitment Process Membership in the Volunteer Group is purely on a voluntary basis. Interested persons may file their applications for membership in the Office of the Chief of Police, who shall have direct management, supervision and control over said organization.

A would-be volunteer must pass the screening test and should be willing to undergo the prescribed trainings.

Training

Applicants who are recruited as volunteers will undergo appropriate trainings on basic intelligence and gathering information, community security, self-defense, crime prevention, community policing, basic law and legislation, citizenship, and crime scene preservation. Functions

Volunteers should have time to do volunteer work and attend meetings as called by the Chief of Police. Selected volunteers will be oriented on the program and will be specially trained by the police to assist in the following activities:

1. Intelligence information gathering;

2. monitoring suspicious activities in the neighborhood;

3. detect and report incidences to the police through a social media mechanism;

and

4. gathering relevant information and data as inputs to peace and order

planning and research.

Monitoring and Recognition Likewise, a system to monitor and recognize volunteer contribution to police service will also be established by the stations. B. On-line Reporting System

Program/Application

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The HCCTV System shall utilize the facilities of Facebook, a popular social media application. The Police Station’s FB account will receive, store and retrieve files/posts from its volunteers. It is an active system as an authorized police personnel or non-uniformed personnel shall be designated to monitor all received texts, images and videos from volunteers in real time. Setting Up the On-Line System

1. Station’s Official FB Page - The local police shall utilize its existing Facebook page or, in case there is none, shall set up its Station’s Official Facebook page.

2. Creating a Closed and Confidential Group within its Station’s Official FB Page -

The Chief of Police or his/her authorized personnel, should create within the Station’s FB page, a “secret group”.

3. Group Settings – The Chief of Police or his/her authorized personnel must set up

the Group Security settings. Privacy shall be “secret”. Membership approval shall be “any member can add but Administrator must approve”. Posting permissions shall be “members and administrator can post to the group”.

4. Administrators- The COP shall be the Administrator of the group site. For

security and check and balance, the COP shall designate 2 other Administrators from the police officers or NUP members. The administrators shall not allowed to delete any of the posts from members.

5. Members - The members of the Group shall be composed of the Station’s HCCTV

volunteers, and selected and authorized members of the police or non-uniformed personnel (NUPs) in the station. The COP shall also select who among its police officers and members shall be included as members. The COP or his/her authorized representative shall instruct its volunteers to create a Facebook page that they will utilize solely for this police reporting system. These volunteer accounts shall be coded (anonymous), and shall be given only to qualified and trained volunteers.

6. Member Codes – For security purposes, members shall be assigned codes that they will use as user names of their FB accounts. This codes, which are a combination of alpha and numeric, shall be according to the area or reporting unit.

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Suggested coding scheme (similar to the existing codes for Reporting Units in the Police Crime Incident Reporting System)

Region (17 regions)

Province (84 including Police Districts)

City/Mun

Police Station

Volunteer Number

Alpha (1 digit)

Numeric (2 digits)

Numeric (2 digits)

Numeric (2 digits)

Numeric (3 digits)

Example: A 01

01

01

111

FB account: Bantay Alpha 010101111

7. Post–All posts shall be relating to peace and order, security or public safety

concerns. Both administrators and members are allowed to post in the group site.

If the post sent by a member is needed to be relayed to a specific member or other members, the administrator of the group is allowed to tag individuals or repost indicating the source volunteer code.

8. Images and Videos - If images or videos are sent, these shall be annotated to

include the following information: Incident description, Location, Date and Time, Identities of People Involved (if known).

9. Setting Authorities and Responsibilities – The COP is advised to devise a system

to pinpoint responsibilities and accountabilities of members of the group - volunteers, police and non-uniformed personnel.

10. Police HCCTV WorkStation – The police shall maintain a dedicated Police HCCTV

Workstation (desktop or laptop) inside the police station. Aside from the administrators, the COP may designate authorized persons to monitor the station’s FB volunteer site. The main FB page should be integrated into a police command and control system, so that a coordinated response to identified incidents can be made timely and effectively.

This means that there should be an arrangement for a direct communication link from the volunteers and the control location if it is necessary. In some instances, police radios are necessary components to the system so that the police command post can communicate directly with officers on the street who can initiate immediate action.

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11. Removing Members - Registered volunteers who are no longer interested to do volunteer work, shall submit his/her resignation to the COP. The COP or any of the administrators, shall remove his account from the volunteer group. If volunteers are found to be violating the guidelines, the COP shall first call the volunteer’s attention and inform/warn him/her. When said volunteer commits three or more violations, the COP may decide to remove him/her from the group upon consultation with other Administrators.

C. Resource Requirements

The actual operation of the HCCTV is split between police operators and civilian volunteers. Because police rarely have the funds for the complete system, the police is advised to enter into partnerships with local authorities, and/or community organizations.

1. Hardware Requirement- The following basic hardware are necessary:

Police Station - Computer (Desktop or Laptop) with internet connection Volunteers - Smart Mobile Phones with internet connection

2. Manpower

Volunteers - The police should organize its civilian volunteers, the number of which shall depend on their area’s needs and resources. Police - In addition to the civilian volunteers, the HCCTV system also requires an operator to watch the police FB account and monitor or review the postings.

Reviewing images and video, acting on the information, and preparing video

evidence for court all create a potential need for ongoing office space and personnel costs over and above any initial capital expenditure. There may also be extra demands placed on local law enforcement as a result of increased surveillance of an area. With increased surveillance, more public order crime may come to the notice of police.

D. Communication Plan - Publicity

For the system to work as a crime prevention tool, there is a need to inform the public of the system. If the offending public are not aware that there are volunteers roaming their communities to act as HCCTVs, then the preventative aspect of CCTV will not function. The police should consider the costs and the placement of signages that advises the public about the HCCTVs and a media campaign can help. Significant effort should be made to advertise that HCCTVs are present in the communities to maximize the system’s preventative aspect.

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E. Feedback To continuously improve the system, the police shall regularly conduct work appraisal of both the police and volunteers involved in the HCCTV. It shall also analyze if the collected data helped in the improvement of police service in the community. The police shall conduct other activities to assess and evaluate the HCCTV system as a crime prevention and deterrent mechanism.