Draft East Ayrshire Council Metings Calendar for January ...docs.east-ayrshire.gov.uk/CRPADMMIN/2012...

EAST AYRSHIRE COUNCIL

COUNCIL MEETING - 3 NOVEMBER 2016

DRAFT EAST AYRSHIRE COUNCIL MEETINGS CALENDAR FOR JANUARY TO 18 MAY 2017

Report by the Chief Governance Officer

PURPOSE OF REPORT 1. To submit for consideration of Council, a draft East Ayrshire Council Meetings

Calendar for January to 18 May 2017 (Appendix I). BACKGROUND 2. In terms of Standing Order 1.1(i) “In an Election year, the Council shall meet

at 1000 hours on the Thursday of the week following the Election or on such alternative date as the Council may previously have agreed, such date being within 21 days immediately following the day of Election”.

3. In terms of Standing Order 11, “Ordinary Meetings of the Council, Cabinet,

Committees, Forums or Panels shall be held in accordance with the administrative arrangements approved by the Council from time to time”.

4. In line with current practice, the dates of public and school holidays have been

taken into account in the preparation of the draft Meetings Calendar. 5. Due to the number of Special Planning Committee meetings which were

required during 2015 to deal with planning business, Planning Committees for 2016 were scheduled on a 3 weekly basis instead of 4 weekly to minimise the need for Special Meetings to be called. In discussion with colleagues in Planning, it is recommended that Planning Committees revert back to 4 weekly as the business can be managed within this cycle of meetings. Special Meetings of the Planning Committee will still require to be called but this should only be in exceptional circumstances.

5. Dates for meetings of Ayrshire Shared Services Joint Committee, CoSLA,

East Ayrshire Integrated Joint Board and Children & Young Person’s Forum are awaited, but will be inserted once received.

6. Dates for the Local Review Body have not been included. Meetings of the

Local Review Body will be arranged as and when review requests are received.

7. Provisional dated for Appeals Panels have been scheduled. If the Meetings

Calendar is approved, arrangements will be made to populate, in advance, meetings with Elected Members including Substitutes.

8. Dates for Elected Member Seminars during the first half of 2017 have also been inserted. Topics for these seminars will be allocated in consultation with appropriate Officers and Elected Members will be advised of these in early case along with confirmed times.

9. The scheduling of the Statutory Meeting of East Ayrshire Council on the

Thursday, two weeks following the Local Government Elections was introduced following the first Elections in 2007 (prior to that, the Statutory Meeting had been scheduled for the Thursday following the Elections). It is suggested that the arrangement to have the statutory meeting on the Thursday, two weeks following the Elections continues, as it gives additional time between the election of East Ayrshire Councillors and the Statutory Meeting to provide for political parties and council officials to prepare the business that requires to be transacted at the Statutory Meeting. Accordingly, it is proposed that the Statutory Meeting in 2017 be held on Thursday 18 May 2017 at 1000 hours.

10. In the interim period following the Local Government Elections and prior to the

Statutory Meeting of Council, the Chief Executive has delegated powers to deal with urgent and emergency situations, the outcomes of which would be reported to the meeting of the Statutory Council for Members’ information.

11. The Statutory Council on 18 May 2017 will determine what decision making

structure it would wish to adopt, but it is considered to be useful for forward planning of diaries to include the proposed Meetings Calendar for the rest of 2017 (Appendix II). It should be noted, therefore, that this is for information only at this stage.

FINANCIAL/POLICY/COMMUNITY PLANNING IMPLICATIONS 12. Nil. LEGAL AUTHORITY 13. In terms of the statutory meeting of Council, under Paragraph 1 of Schedule 7

of the Local Government (Scotland) Act 1973, as amended, a Council shall hold in every year such meetings as they think necessary and in an election year shall hold a meeting within 21 days from the date of the election.

RECOMMENDATIONS 14. It is recommended to Council:-

(i) to approve the Meetings Calendar for January - 18 May 2017 (Appendix I), subject to the inclusion of the meeting dates identified at Paragraph 5;

(ii) to note only at this stage, the proposed Meetings Calendar for the rest

of 2017 as it will be for Statutory Council to determine its decision making structure and associated meetings schedule; and

(iii) otherwise, to note the contents of the report.

David Mitchell Chief Governance Officer 9 October 2016 JMcG/SR ENC(1)

LIST OF BACKGROUND PAPERS - NIL

Any person wishing further information on this report should contact Julie McGarry, Administration Manager on telephone number (01563) 576147. Implementation Officer: Julie McGarry, Administration Manager.

* Chairs to determine time of Pre-Agenda.

APPENDIX I MEETINGS CALENDAR: JANUARY - 18 MAY 2017

DATE/TIME OF MEETING

NAME OF CABINET/CTTEE ETC

LODGEMENT DATE

*PRE-AGENDA MEETING DETAILS

ISSUE AGENDA

JANUARY

WED 11/1/2017 1000 HOURS

CABINET THURS 15/12/2016

WED 4/1/2017 THURS 5/1/2017

THURS 12/1/2017 1000 HOURS

LOCAL GOVERNMENT LICENSING PANEL

WED 4/1/2017 - THURS 5/1/2017

TUES 17/1/2017 1000 HOURS

APPEALS PANEL (PROVISIONAL)

FRI 6/1/2017 - MON 9/1/2017

THURS 19/1/2017 1000 HOURS

GOVERNANCE & SCRUTINY

THURS 5/1/2017

TUES 10/1/2017

THURS 12/1/2017

FRI 20/1/2017 1000 HOURS

PLANNING COMMITTEE

WED 11/1/2017

- FRI 13/1/2017

WED 25/1/2017 1000 HOURS


WED 18/1/2017 THURS 19/1/2017

TUES 31/1/2017 1000 HOURS


FRI 20/1/2017 - MON 23/1/2017

FEBRUARY

THURS 2/2/2017 1000 HOURS

GALLEON TRUST TUES 24/1/2017

- THURS 26/1/2017


PRE-MEETING: JOINT NEGOTIATING CTTEE FOR TEACHING STAFF

- - -


JOINT NEGOTIATING CTTEE FOR TEACHING STAFF

- - THURS 26/1/2017

FRI 3/2/2017 1000 HOURS

SCRUTINY GROUP: SUPPORTING OLDER PEOPLE TO LIVE INDEPENDENTLY IN THE COMMUNITY

- - FRI 27/1/2017

TUES 7/2/2017 1000 HOURS

LICENSING BOARD - - -

WED 8/2/2017 1000 HOURS


WED 1/2/2017 THURS 2/2/2017

FRI 10/2/2017 1000 HOURS

PLANNING COMMITTEE

WED 1/2/2017 - FRI 3/2/2017

MON 13/2/2017 1800 HOURS

EAST AYRSHIRE LEISURE TRUST - PERFORMANCE & AUDIT SUB-COMMITTEE

MON 30/1/2017

THURS 2/2/2017

MON 6/2/2017




LODGEMENT DATE


ISSUE AGENDA

FEBRUARY (Con’t)

WED 15/2/2017 1000 HOURS

CABINET (SPECIAL MEETING)

THURS 2/2/2017

WED 8/2/2017 THURS 9/2/2017

THURS 16/2/2017 1000 HOURS

COUNCIL THURS 2/2/2017

TUES 7/2/2017 FRI 10/2/2017

TUES 21/2/12017 1000 HOURS


FRI 10/2/2017 - MON 13/2/2017

WED 22/2/2017 1000 HOURS


WED 15/2/2017 THURS 16/2/2017

THURS 23/2/2017 1000 HOURS


THURS 9/2/2017

TUES 14/2/2017

THURS 16/2/2017

TUES 28/2/2017 1000 HOURS

ELECTED MEMBERS’ SEMINAR

- - -

TUES 28/2/2017 1800 HOURS

EAST AYRSHIRE LEISURE TRUST

TUES 14/2/2017

MON 20/2/2017 TUES 21/2/2017

MARCH



TUES 21/2/2017

- THURS 23/2/2017

FRI 3/3/2017 1000 HOURS

SCRUTINY GROUP: RAISING EDUCATIONAL ATTAINMENT AND EQUIPPING OUR YOUNG PEOPLE FOR THE WORLD OF WORK

- - FRI 24/2/2017

TUES 7/3/2017 1000 HOURS

POLICE AND FIRE AND RESCUE COMMITTEE

TUES 21/2/2017

THURS 23/2/2017

TUES 28/2/2017

WED 8/3/2017 1000 HOURS


WED 1/3/2017 THURS 2/3/2017



TUES 28/2/2017

- WED 1/3/2017


COMMUNITY PLANNING AND PARTNERSHIP BOARD

- - THURS 2/3/2017

FRI 10/3/2017 1000 HOURS

PLANNING COMMITTEE

WED 1/3/2017 - FRI 3/3/2017

TUES 14/3/2017 1000 HOURS





LODGEMENT DATE


ISSUE AGENDA

MARCH (Con’t)

WED 15/3/2017 1000 HOURS

GALLEON TRUST MON 6/3/2017 - WED 8/3/2017

WED 15/3/2017 1400 HOURS

EQUALITIES FORUM - - -

THURS 16/3/2016 1000 HOURS

GRANTS COMMITTEE THURS 2/3/2017

TUES 7/3/2017 THURS 9/3/2017

THURS 16/3/2017 1330 HOURS

PRE-MEETING: CENTRAL JCC

- - -

THURS 16/3/2017 1400 HOURS

CENTRAL JCC - - THURS 9/3/2017

FRI 17/3/2017 1000 HOURS

CUMNOCK & DOON VALLEY MINERALS TRUST

- - FRI 10/3/2017

TUES 21/3/2017 1000 HOURS


FRI 10/3/2017 - MON 13/3/2017

WED 22/3/2017 1000 HOURS


WED 15/3/2017 THURS 16/3/2017

THURS 23/3/2017 1000 HOURS


TUES 14/3/2017

FRI 17/3/2017

FRI 24/3/2017 1000 HOURS

SCRUTINY GROUP: PROMOTING TOWN CENTRE LIVING

- - FRI 17/3/2017

THURS 30/3/2017 1000 HOURS


THURS 16/3/2017

TUES 21/3/2017

THURS 23/3/2017

THURS 30/3/2017 1400 HOURS


- - -

FRI 31/3/2017 1000 HOURS

PLANNING COMMITTEE

WED 22/3/2017

- FRI 24/3/2017

APRIL

TUES 18/4/2017 1000 HOURS


FRI 7/4/2017 - MON 10/4/2017

WED 19/4/2017 1000 HOURS


WED 12/4/2017 THURS 13/4/2017




LODGEMENT DATE


ISSUE AGENDA

APRIL (Con’t)

THURS 20/4/2017 1000 HOURS

GOVERNANCE AND SCRUTINY

THURS 6/4/2017

TUES 11/4/2017

THURS 13/4/2017

THURS 20/4/2017 1400 HOURS


TUES 11/4/2017

- THURS 13/4/2017

TUES 25/4/2017 1000 HOURS


THURS 27/4/2017 1000 HOURS


TUES 18/4/2017

FRI 21/4/2017

FRI 28/4/2017 1000 HOURS

PLANNING COMMITTEE

WED 19/4/2017

- FRI 21/4/2017

MAY

THURS 4/5/2017

LOCAL GOVERNMENT ELECTION

THURS 18/5/2017 1000 HOURS

STATUTORY COUNCIL

TUES 9/5/2017 - FRI 12/5/2017


APPENDIX II MEETINGS CALENDAR: 22 MAY - DECEMBER 2017



LODGEMENT DATE


ISSUE AGENDA

MAY

MON 22/5/2017 1800 HOURS

EAST AYRSHIRE LEISURE TRUST: PERFORMANCE & AUDIT SUB-COMMITTEE

MON 8/5/2017 THURS 11/5/2017

MON 15/5/2017

WED 31/5/2017 1000 HOURS


WED 24/5/2017 THURS 25/5/2017

JUNE



TUES 23/5/2017

THURS 25/5/2017



TUES 23/5/2017

- THURS 25/5/2017

FRI 2/6/2017 1000 HOURS

PLANNING COMMITTEE

WED 24/5/2017

- FRI 26/5/2017

TUES 6/6/2017 1000 HOURS


FRI 26/5/2017 - MON 29/5/2017

TUES 6/6/2017 1800 HOURS


TUES 23/5/2017

MON 29/5/2017 TUES 30/5/2017

WED 7/6/2017 1100 HOURS

ANNUAL EQUALITIES EVENT

- - -


GRANTS COMMITTEE (REF FUNDING APPLICATIONS)

THURS 25/5/2017

TUES 30/5/2017

THURS 1/6/2017



- - -


JOINT NEGOTIATING CTTEE FOR TEACHING STAFF

- - THURS 1/6/2017

TUES 13/6/2017 1000 HOURS

POLICE AND FIRE AND RESCUE COMMITTEE (DEVELOPMENT SESSION)

- - -

WED 14/6/2017 1000 HOURS


WED 7/6/2017 THURS 8/6/2017

THURS 15/6/2017 1000 HOURS


THURS 1/6/2017

TUES 6/6/2017 THURS 8/6/2017




LODGEMENT DATE


ISSUE AGENDA

JUNE (Con’t)

THURS 15/6/2017 1400 HOURS


- - THURS 8/6/2017

FRI 16/6/2017 1000 HOURS


- - FRI 9/6/2017

TUES 20/6/2017 1000 HOURS


TUES 6/6/2017 THURS 8/6/2017

TUES 13/6/2017

WED 21/6/2017 1000 HOURS


MON 12/6/2017

- TUES 13/6/2017

THURS 22/6/2017 1330 HOURS


- - -

THURS 22/6/2017 1400 HOURS


FRI 23/6/2017 1000 HOURS

PLANNING COMMITTEE

WED 14/6/2017

- FRI 16/6/2017

WED 28/6/2017 1000 HOURS


WED 21/6/2017 THURS 22/6/2017

THURS 29/6/2017 1000 HOURS


TUES 20/6/2017

FRI 23/6/2017

AUGUST

THURS 17/8/2017 1000 HOURS


TUES 8/8/2017 - WED 9/8/2017

FRI 18/8/2017 1000 HOURS

PLANNING COMMITTEE

WED 9/8/2017 - FRI 11/8/2017

MON 21/8/2017 1800 HOURS


MON 7/8/2017 THURS 10/8/2017

MON 14/8/2017

TUES 22/8/2017 1000 HOURS


WED 23/8/2017 1000 HOURS


WED 16/8/2017 THURS 17/8/2017

THURS 24/8/2017 1000 HOURS


TUES 15/8/2017

FRI 18/8/2017

TUES 29/8/2017 1000 HOURS

POLICE AND FIRE AND RESCUE BOARD

TUES 15/8/2017

THURS 17/8/2017

TUES 22/8/2017




LODGEMENT DATE


ISSUE AGENDA

AUGUST (Con’t)

TUES 29/8/2017 1400 HOURS


- - -

WED 30/8/2017 1000 HOURS


MON 21/8/2017

- TUES 22/8/2017

THURS 31/8/2017 1000 HOURS


THURS 17/8/2017

TUES 22/8/2017

THURS 24/8/2017

SEPTEMBER

TUES 5/9/2017 1800 HOURS

EAST AYRSHIRE LEISURE TRUST (AGM MEETING)

TUES 22/8/2017

MON 28/8/2017 TUES 29/8/2017

WED 6/9/2017 1000 HOURS


WED 30/8/2017 THURS 31/8/2017



TUES 29/8/2017

- THURS 31/8/2017



- - -



FRI 8/9/2017 1000 HOURS

PLANNING COMMITTEE

WED 30/8/2017

- FRI 1/9/2017

TUES 12/9/2017 1000 HOURS


FRI 1/9/2017 - MON 4/9/2017

WED 13/9/2017 1000 HOURS

GALLEON TRUST MON 4/9/2017 - WED 6/9/2017

THURS 14/9/2017 1000 HOURS


TUES 5/9/2017 THURS 7/9/2017

WED 20/9/2017 1000 HOURS


WED 13/9/2017 THURS 14/9/2017

THURS 21/9/2017 1000 HOURS

EAST AYRSHIRE COUNCIL AND EAST AYRSHIRE COMMUNITY PLANNING AND PARTNERSHIP BOARD (JOINT ENGAGEMENT EVENT)

THURS 7/9/2017

TUES 12/9/2017

THURS 14/9/2017

THURS 21/9/2017 1200 HOURS


TUES 12/9/2017

THURS 14/9/2017




LODGEMENT DATE


ISSUE AGENDA

SEPTEMBER (Con’t)

TUES 26/9/2017 1000 HOURS


WED 27/9/2017 1000 HOURS


THURS 14/9/2017

- TUES 19/9/2017

THURS 28/9/2017 1000 HOURS


THURS 14/9/2017

TUES 19/9/2017

THURS 21/9/2017

FRI 29/9/2017 1000 HOURS


- - -

OCTOBER

WED 4/10/2017 1000 HOURS


WED 27/9/2017 THURS 28/9/2017

THURS 5/10/2017 1000 HOURS

GRANTS COMMITTEE (REF FUNDING APPLICATIONS)

THURS 21/9/2017

TUES 26/9/2017

THURS 28/9/2017

THURS 5/10/2017 1330 HOURS


- - -

THURS 5/10/2017 1400 HOURS

JOINT NEGOTIATING CTTEE FOR TEACHING STAFF (AGM)

- - THURS 28/9/2017

FRI 6/10/2017 1000 HOURS

PLANNING COMMITTEE

WED 27/9/2017

- FRI 29/9/2017

TUES 10/10/2017 1000 HOURS


FRI 29/9/2017 - MON 2/10/2017

THURS 12/10/2017 1000 HOURS


TUES 3/10/2017

- THURS 5/10/2017

TUES 24/10/2017 1000 HOURS


WED 25/10/2017 1000 HOURS


WED 18/10/2017

THURS 19/10/2017

THURS 26/10/2017 1000 HOURS


THURS 12/10/2017

TUES 17/10/2017

THURS 19/10/2017

TUES 31/10/2017 1000 HOURS


FRI 20/10/2017 - MON 23/10/2017




LODGEMENT DATE


ISSUE AGENDA

NOVEMBER

WED 1/11/2017 1000 HOURS


- - -

THURS 2/11/2017 1000 HOURS


TUES 24/10/2017

FRI 27/10/2017

FRI 3/11/2017 1000 HOURS

PLANNING COMMITTEE

WED 25/10/2017

- FRI 27/10/2017

TUES 7/11/2017 1000 HOURS


TUES 24/10/2017

THURS 26/10/2017

TUES 31/10/2017

WED 8/11/2017 1000 HOURS


WED 1/11/2017 THURS 2/11/2017

THURS 9/11/2017 1000 HOURS


TUES 31/10/2017

THURS 2/11/2017

MON 13/11/2017 1800 HOURS


MON 30/10/2017

THURS 2/11/2017

MON 6/11/2017

TUES 14/11/2017 1000 HOURS


FRI 3/11/2017 - MON 6/11/2017

WED 15/11/2017 1400 HOURS

EQUALITIES FORUM - - -

THURS 16/11/2017 1000 HOURS

GALLEON TRUST TUES 7/11/2017

- THURS 9/11/2017

FRI 17/11/2017 1000 HOURS


- - FRI 10/11/2017

TUES 21/11/2017 1000 HOURS


THURS 23/11/2017 1000 HOURS

GOVERNANCE AND SCRUTINY

THURS 9/11/2017

TUES 14/11/2017

THURS 16/11/2017

THURS 23/11/2017 1330 HOURS


- - -

THURS 23/11/2017 1400 HOURS





LODGEMENT DATE


ISSUE AGENDA

NOVEMBER (Con’t)

TUES 28/11/2017 1000 HOURS


FRI 17/11/2017 - MON 20/11/2017

TUES 28/11/2017 1800 HOURS


TUES 14/11/2017

MON 20/11/2017

TUES 21/11/17

WED 29/11/2017 1000 HOURS


WED 22/11/2017

THURS 23/11/2017

THURS 30/11/2017 1000 HOURS


TUES 21/11/2017

- THURS 23/11/2017

DECEMBER

FRI 1/12/2017 1000 HOURS

PLANNING COMMITTEE

WED 22/11/2017

- FRI 24/11/2017

THURS 7/12/2017 1000 HOURS


- - -

THURS 7/12/2017 1400 HOURS


- - THURS 30/11/2017

TUES 12/12/2017 1000 HOURS


WED 13/12/2017 1000 HOURS


WED 6/12/2017 THURS 7/12/2017

THURS 14/12/2017 1000 HOURS


TUES 5/12/2017

FRI 8/12/2017

FRI 15/12/2017 1000 HOURS

PLANNING COMMITTEE

WED 6/12/2017

- FRI 8/12/2017

TUES 19/12/2017 1000 HOURS


FRI 8/12/2017 - MON 11/12/2017

Draft East Ayrshire Council Metings Calendar for January ...docs.east-ayrshire.gov.uk/CRPADMMIN/2012...

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