DRAFT AGENDA ALLIANCE OF DOWNRIVER · PDF fileTroy Nuccio for Mark Gaworecki, Hennessey...

Allen Park

Belleville

Brownstown Township

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

Grosse Ile Township

Huron Township

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

South Rockwood

Sumpter Township

Taylor

Van Buren Township

Wayne County

Westland

Woodhaven

Woodhaven-Brownstown

School District

Wyandotte

DRAFT AGENDA ALLIANCE OF DOWNRIVER WATERSHEDS

Thursday, January 17, 2013

1:30 pm

Wade-Trim

25251 Northline Road

Taylor, Michigan

1. Welcome and Introductions

a. Roll Call of Alliance Members and Alternates Present

b. Addition or Changes to Draft Agenda

c. Approval of October 18, 2012 meeting notes Action

2. Rain Barrel Opportunities

Chris Merucci – Great Lakes Rain Barrel, LLC Information

3. Finance Committee Report

a. Financial Status Report 2012 Information

b. 2013 Dues Distribution Update Information

4. Permit Update

a. Contested Permit Information

b. New MS4 Permit Information

5. Status Reports per ADW Budget Framework

a. IDEP Activities Information

b. Planning and Reporting –Grants Update Information

c. Progress Evaluation Activities Information

d. Public Education Tasks Information

e. ADW Annual Report Information

6. 2013 Activities Information

7. Other Items and Announcements Information

8. Summary of Action Items and Items for Next Meeting Information

9. Set Next Meeting Date Information

10. Adjourn Action

Allen Park

Belleville

Brownstown Township

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

Grosse Ile Township

Huron Township

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

South Rockwood

Sumpter Township

Taylor

Van Buren Township

Wayne County

Westland

Woodhaven


School District

Wyandotte

Alliance of Downriver Watersheds

Meeting Notes

January 17, 2013 1:30 pm

1) Welcome: Mark Gahry from Brownstown Township opened the

meeting. In attendance were:

Designated or Alternate Community Representative:

Brian Arp, City of Gibraltar

Mark Gahry, Brownstown Township

Troy Nuccio for Mark Gaworecki, Hennessey Engineers for

Woodhaven, Southgate

Thomas Wall, Woodhaven-Brownstown School District

Mark Kowalewski, City of Wyandotte

Tom MacDonald, Van Buren Township

Kelly McRobb-Ackland, Wade Trim for City of Taylor

Noel Mullett, Wayne County

Roberto Scappaticci, City of Romulus

William Turner, City of Lincoln Park

Other Interested Parties:

Razik Alsaigh, Wayne County

Karyn Boldys, MDEQ

Bob Burns, Friends of the Detroit River

Bill Fisher, City of Trenton

Leah Groya, Living Lab

Jessica Koerner, MDEQ

Ric Lawson, HRWC

Jane Mackey for Congressman John Conyers

Patrick McCauley, Gasiorek, Morgan, Greco & McCauley

Vicki Putala, OHM

Elizabeth Thacker, OHM

Brian Woodworth, Wade-Trim for Brownstown Township

OFFICIAL ACTIONS of the ADW taken at the meeting are shown in bold capitalized letters.

Action Items for the future are shown in bold italics.

1) Welcome and Introductions

a. Roll Call of Alliance Members and Alternates Present – roll call was performed

and a quorum was present. b. Addition or Changes to Draft Agenda – There were no proposed changes to the agenda.

c. Approval of October 18, 2012 meeting notes. ACTION: There was a motion by Van

Buren Twp to accept the October 18, 2012 meeting notes. Seconded by Wayne

County. Passed unanimously.

2) Rain Barrel Opportunities

Chris Merucci from Great Lakes Rain Barrel, LLC presented rain barrel sale

opportunities.

The barrels are American-made, completely sealed, UV protected, and have a diverter

system so the downspout doesn’t need to be cut. The barrels hold 65 gallons.

If the ADW order is large enough, the price of the barrels will be $70 each ($20

discount). There will be a $2 per barrel kick back to the ADW.

The group would need to sell 300 rain barrels to get the discounted price. The ADW may

be able to piggy-back on another sale to get the discount. The HRWC is having a sale

with pickup on May 18 in Ann Arbor. Chris indicated that it would be possible to have

the ADW sale on the same day with a pick up location in Ann Arbor and another

somewhere downriver.

Leah Groya will add the rain barrel sale to the public education committee meeting

agenda so the committee can decide how to proceed with the rain barrel sale.

3) Finance Committee Report

a. Current Financial Status Report 2012

Razik Alsaigh presented a status report on the 2012 budget. Razik indicated

that once all of the 2012 bills were paid, he anticipates a small amount

available for future bills.

A couple communities still have outstanding dues for 2012.

b. 2013 Dues Distribution Update

Razik reported that work was being down to recalculate the dues distribution

based on the updated census.

There were problems encountered with calculating the ADW population in

the boundary communities. Razik is working with SEMCOG to resolve the

problem. Leah Groys indicated that this exercise may have already been done

for the Watershed Management Plan. Vicki Putala will check to see if the

calculations were already done.

4) Permit Update

a. Contested Permit

Patrick McCauley reported that the contested case has been in the court of

appeals for almost 2 years and they are waiting for an oral argument date.

The argument has been made that communities should remain under the 2003

current permit until the contested case issue is resolved. It has been asked

that the DEQ stop going forward with the new permit and that a status

conference be scheduled.

b. New MS4 Permit

Since the last meeting, most of the Lower Huron communities have requested

to be moved to the FY18 permit cycle with the rest of the ADW. Woodhaven

and Sumpter Township have not requested to be moved to the FY18 cycle.

Jessica Koerner indicated that Woodhaven and Sumpter could still request to

be moved to the FY18 cycle, but she couldn’t guarantee that it would be

accepted.

Hennessey Engineers will work with Woodhaven and Sumpter to request a

permit cycle date change.

5) Status Reports for ADW Budget Framework

a. IDEP Activities

Noel Mullett provided an update on facility dye test and drain inspections.

From Oct 1 – Dec 31, 2012, there were 7 dye tests performed in Romulus.

There was 1 illicit connection and 1 environmental concern found at 2

facilities. There were 2 drains inspected, covering 7 miles. Communities

involved included Romulus, Southgate, and Taylor. There were 48 outfalls

surveyed and 2 suspicious discharges discovered.

Noel presented a proposed Five Year IDEP Training Plan. The plan proposes

rotating training between 3 counties. Years 1, 3, and 5 would be the

traditional IDEP training and Years 2 and 4 would be good

housekeeping/illicit discharge training by SEMCOG.

The Five Year Training Plan would likely be a cost savings to the 2013 ADW

budget due to cost sharing.

The technical committee will meet to discuss the proposed training plan.

b. Planning and Reporting – Grants Update

On October 19, the ADW submitted a proposal for a 319 grant. The

MDEQ’s website indicates that selected projects will be announced in the

early summer of 2013.

c. Progress Evaluation Activities

Ric Lawson reported that the macro-invertebrate monitoring results were

similar to the last couple years. In general, conditions are better as you move

upstream. There was one site on the Ecorse Creek that had very low scores

that may need some investigation. There were some sites that showed

improvement over the 3 year Spring average.

Ric Lawson reported on the water quality monitoring. Sampling ended

September 30. There were 36 sites monitored. Unfortunately there were not

a lot of rain events in the 2012 summer.

Water quality monitoring results for TP and TSS indicate that TP is not

coming from TSS and is instead probably coming in dissolved form. E. coli

threshold levels were regularly exceeded. Conductivity (indicates salts or

metal contamination) was exceeded regularly at 7/8 sites. There were a

couple locations with low DO on a regular basis.

Planning for 2013 – continue with water quality monitoring, add investigative

sites, possibly more geomorphology, and continue with macro-invertebrate

monitoring.

Noel Mullett reported on macro-invertebrate monitoring. The ADW Fall Bug

Hunt was initiated and completed during October. 17 sites were surveyed. 6

sites on the Ecorse Creek scored Fair. 6 sites in the CDR scored Fair. 1 site

on the Lower Huron scored Good and 3 others scored Fair.

Schools in the ADW assisted at 9 of the Fall Bug Hunt sites. There were 342

students involved.

d. Public Education Committee Update

Leah Groya reported that the Public Education Committee would be meeting

to finalize the details of the 2013 budget. All are welcome to participate.

Noel Mullett gave a Green Schools update – 9 schools out of 26 accepted a

free tree to plant. Participation was lower than desired. About half of the

schools accepted the tree seedlings.

Ric Lawson discussed the 2013 ADW calendars that will be printed as part of

the 2013 public education budget. He stated that the calendar really needs

nice pictures. Please let Ric know if you know of any good spots to

photograph. Also, communities should start thinking now of how they will

distribute the calendars. Fall events are ideal for distribution.

e. ADW Annual Report

Leah Groya reported that annual reports will now be due every other year

(next report due in November 2013). The ADW will continue to produce

annual reports. The 2012 report is currently about 75% complete and should

be complete within the next couple weeks. The team will email a link to the

report once it’s been completed.

6) Other Items and Announcements

The Public Education/Tech Committee meeting will be held on Feb 4, 2013 at 2 pm at

Wayne County’s office. An agenda will be emailed.

7) Summary of Action Items and Items for Next Meeting

Leah Groya will add the rain barrel sale to the public ed committee agenda.

Vicki Putala to see if the population distribution calculations were already completed as

part of the Watershed Management Plan.

Hennessey Engineers will work with Woodhaven and Sumpter Township to get them on

the FY18 permit cycle.

The technical committee will meet to discuss the proposed 5 Year IDEP Training Plan.

The team will email a link to the 2012 annual report once it has been uploaded to the

ADW website.

8) Set Next Meeting Date

The next meeting was tentatively set for Thursday, April 18, 2013 at 1:30 pm at Wade-Trim.

9) Adjourn

Allen Park

Belleville

Brownstown Township

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

Grosse Ile Township

Huron Township

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

South Rockwood

Sumpter Township

Taylor

Van Buren Township

Wayne County

Westland

Woodhaven


School District

Wyandotte


Thursday, April 18, 2013

1:30 pm

Wade-Trim


Taylor, Michigan




c. Approval of January 17, 2013 meeting notes Action

2. Rain Barrel Sale – May 11 Information


a. Final Financial Status Report 2012 Information

b. 2013 Dues Distribution Update Action

c. Election of ADW Treasurer Action

4. Permit Update


b. New MS4 Permit

Letter to Governor Snyder Information


a. IDEP Activities Information

Approval of 2013 IDEP Activities Work Plan Action


SAW grant program Information


2012 Progress Evaluation Report Available Information

2013 Work Plan & Budget Information

d. Public Education Tasks

2013 Activities Update Information

Green Schools Update Information

ADW Calendar Update Information

SEMCOG Public Ed Survey Information

e. ADW Annual Report Information

6. Other Items and Announcements

Ecorse Creek – citizen concern Information

Oakland County WRC Storm Water Summit Information



9. Adjourn Action

Allen Park

Belleville

Brownstown Township

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

Grosse Ile Township

Huron Township

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

Sumpter Township

Taylor

Van Buren Township

Wayne County

Westland

Woodhaven


School District

Wyandotte


Meeting Notes

April 18, 2013 1:30 pm





Michael Belcher, Woodhaven-Brownstown School District

Dan Brooks, City of Dearborn Heights

Brent Florek, Charles Raines for Gibraltar, Grosse Ile, Riverview


Jim Taylor, Van Buren Township

Dean Tuomari, Wayne County

William Turner, City of Lincoln Park

Tom Wilson, City of Romulus


Razik Alsaigh, Wayne County



Ric Lawson, HRWC

Vicki Putala, OHM






and there was not a quorum present. b. Addition or Changes to Draft Agenda – There were no proposed changes to the agenda.

c. Approval of January 17, 2013 meeting notes. No action was taken.

2) Rain Barrel Sale – May 11

Leah Groya reminded the members about the upcoming ADW rain barrel sale on May

11.

Anyone can order a rain barrel from the Great Lakes Rain Barrel website. To order, go to

the website and use the promo code listed on the flyer. Those that order need to pick up

their barrel in Van Buren Township on May 11.

ADW members should promote the rain barrel sale on their website, cable TV, flyers,

meeting announcements, etc.

Elizabeth will email a reminder to ADW members to promote the rain barrel sale.


a. Final Financial Status Report 2012

Razik Alsaigh presented the final status report on the 2012 budget.

Items that were over budget were covered by leftover money from other tasks.

There is some money ($43k) on hand for FY13 payments.

2012 Dues – South Rockwood is no longer an ADW member. Ecorse said

they would be paying, but no payment has been received. Flat Rock still

owes some dues money. Razik will work with Brent Florek to get Flat

Rock’s 2012 dues payment..

b. 2013 Dues Distribution Update

Razik presented a 3-page handout showing the updated dues distribution.

The 1st page provided annual dues based on the 2000 population census (what

members have been paying)

The 2nd

page provided the dues distribution based on the updated 2010

census.

The 3rd

page provided the dues distribution based on the updated 2010 census

with South Rockwood removed.

ACTION: There was a motion by Romulus to accept the updated dues

distribution based on the 2010 census with South Rockwood removed

(page 3). Seconded by Dearborn Heights. Passed unanimously (9-0). c. Election of ADW Treasurer

Since Tom MacDonald has retired from Van Buren Township, the ADW will

need to elect a new treasurer.

Tom Wilson suggested Roberto Scappaticci as a possible treasurer. Since

Roberto was not present, Mark Gahry will contact him to see if he is

interested in the position.

4) Permit Update

a. Contested Permit – An email from Patrick McCauley was shared. The email gave an

update on the contested case and stated that it was still on hold. The City of Novi has

filed a motion in the Court of Appeals to lift the Stay of Proceedings issued in 2011.

b. New MS4 Permit

Since the last meeting, the ADW sent a letter to the governor expressing its

concerns with the unfunded mandate of the storm water program.

Ric Lawson had some concerns with the letter. Ric will summarize these

concerns for the ADW.


a. IDEP Activities

Dean Tuomari presented the proposed 2013 IDEP Activities Work Plan.

The Work Plan includes 1) Collaborative IDEP Investigations, 2) Mapping of

Outfalls to Waters of the State, and 3) IDEP Training

ACTION: There was a motion by Wayne County to approve the IDEP

Work Plan. Seconded by Gibraltar. Passed unanimously (9-0).

Dean presented the proposed 5-year IDEP training program. The goal of the

program is to share expenses. Training would alternate between traditional

IDEP training and SEMCOG’s Municipal Facility training. IDEP training for

this fall is being planned in Flat Rock but no date has been set yet.

ACTION: There was a motion by Grosse Ile to approve the 5 year IDEP

Training Program. Seconded by Woodhaven-Brownstown Schools.

Passed unanimously (9-0).

Dean presented an IDEP Activity Summary for Jan-March 2013. There were

facility inspection and site evaluations performed in Taylor and Romulus.


There has still not been any news whether the ADW will be awarded the 319

grant that it applied for in 2012.

Vicki Putala talked about the upcoming SAW grant.

The SAW grant program is a new funding program for storm water, asset

management, and sanitary projects.

The rules of the program are still being developed, but at this time it appears

that it can be used to help with the new MS4 permit requirements (update

engineering standards, ordinances, etc).

Asset management projects – equipment, software, staff time may be eligible

for funding.

There will probably be a draft application out in August and will start

receiving applications in October.

The tech committee will meet before the next full ADW meeting to

brainstorm possible grant projects.


Ric Lawson discussed the 2013 progress evaluation activities. There is a total

of $87k of work planned. The scope of work for HRWC and Wayne County

was provided in a handout.

Ric stated that volunteer monitoring had just started and they anticipate a

good sampling year. Recent rain has not been a problem.

Dean Tuomari provided a summary of Wayne County progress evaluation

activities from Jan-March 2013. There has been good participation from

schools.


i. 2013 Activities Update

Leah Groya provided a summary of the 2013 PEP activities. Activities

include: labeling/signage, green school literature/seedlings, pollution

prevention outreach, rain barrel sale coordination, IDEP training, articles,

toxics reduction outreach, HHW events, e-waste promotion, website

upgrades, 2014 calendars.

ii. Green Schools Update

Dean Tuomari provided a summary of the 2013 ADW Teacher Tree

Survey. Eight schools have so far expressed interest in receiving trees.

iii. ADW Calendar Update

HRWC is taking the lead on developing the 2014 ADW calendar.

They are currently working on photography. Please contact Ric Lawson

if you know of a good location to photograph.

HRWC is hoping to have a draft of the calendar ready for the July

meeting.

iv. SEMCOG Public Ed Survey

The ADW sent a letter to Amy Mangus (SEMCOG) stating that the group

is interested in a follow-up public survey to see the effectiveness of public

education efforts. Amy responded that SEMCOG is currently short-

staffed and suggested that the ADW be represented on the Southeast

Michigan Partners for Clean Water. This would be an appropriate place

to further discuss a possible survey.

v. Other Items

Flyers for upcoming Household Hazardous Waste and E-waste Days were

provided.

The next PE/Tech meeting will be held on June 3 from 2-4 pm at Wayne

County’s Commerce Court office. All are welcome to attend.

e. ADW Annual Report - Even though an annual report to the DEQ was not due this year, a

summary of ADW activities was still compiled. It can be viewed on the ADW website.


a. Ecorse Creek citizen concern

Vicki Putala received an email from a concerned citizen regarding garbage in

Ecorse Creek.

Vicki asked how the ADW would like to proceed with addressing such

concerns. Ric Lawson suggested determining the jurisdiction and forwarding

the concern to them.

Dean Tuomari stated that he believed the location may be under the County’s

jurisdiction. Vicki will forward the concern to the County.

b. Oakland County WRC Storm Water Summit

Oakland County will be hosting a storm water summit. The tentative date is

October 4. It would be helpful to have ADW members attend. More

information will be forwarded as details are finalized.


Elizabeth to email rain barrel information to the ADW again.

Elizabeth to remove South Rockwood from the membership list.

Razik/Brent to contact Flat Rock regarding 2012 dues.

Mark to contact Roberto to see if he’s interested in serving as ADW treasurer.

Ric to summarize his concerns regarding letter to governor.

The tech committee will meet before the July ADW meeting in order to brainstorm ideas

for grant projects (June 3 tech/pe meeting).

Vicki will forward the citizen concern to Wayne County.


The next meeting was set for Thursday, July 18, 2013 at 1:30 pm at Wade-Trim.

9) Adjourn

Allen Park

Belleville

BrownstownTownship

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

GrosseIleTownship

HuronTownship

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

Sumpter Township

Taylor

Van Buren Township

WayneCounty

Westland

Woodhaven


School District

Wyandotte


Thursday, July 18, 2013

1:30 pm

Wade-Trim


Taylor, Michigan




c. Approval of January 17, 2013 meeting notes Action

d. Approval of April 18, 2013 meeting notes Action



b. Election of ADW Treasurer Action

c. Schedule 2014 budget planning meeting Information

3. Permit Update



a. IDEP Activities

Facilities Dye Testing Information

Upcoming IDEP Training – Flat Rock Information


2012 319 grant update Information

SAW grant program Action

c. Progress Evaluation Activities Update Information


Rain Barrel Sale Summary Information


Website Upgrade Information


Watershed/Creek Crossing Signage Information




8. Adjourn Action

Allen Park

Belleville

Brownstown Township

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

Grosse Ile Township

Huron Township

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

Sumpter Township

Taylor

Van Buren Township

Wayne County

Westland

Woodhaven


School District

Wyandotte


Meeting Notes

July 18, 2013 1:30 pm





Brent Florek, Charles Raines for Gibraltar, Grosse Ile, Riverview


Mark Gaworecki, Hennessey Engineers for Belleville, Southgate,

Woodhaven





Jim Gorris, City of Gibraltar


Greg Kacvinsky, OHM

Ric Lawson, HRWC


Vicki Putala, OHM






and there was a quorum present. b. Addition or Changes to Draft Agenda – There were no proposed changes to the agenda.

c. Approval of January 17, 2013 and April 18, 2013 meeting notes. ACTION: There was

a motion by Grosse Ile to accept the January 17, 2013 and April 18, 2013 meeting

notes. Seconded by Gibraltar. Passed unanimously.



Mark Gahry indicated that the 2013 financial status report was included with

the meeting handouts.

b. Election of ADW Treasurer – there were no volunteers

c. Election of ADW Secretary – there were no volunteers

d. Schedule of 2014 budget planning meeting – the 2014 budget needs to be drafted. The

finance committee would like to meet in September. A meeting will be set up via email.

3) Permit Update

a. Contested Permit

Patrick McCauley provided an update on the contested case.

On June 5, Riverview filed an application to the Michigan Supreme

Court to lift the stay of proceedings. Patrick indicated that the point of

a stay of proceedings is to keep things status quo and it was their

opinion that the new permit does not keep things status quo.


a. IDEP Activities

A map was provided that identifies priority areas for illicit discharge

elimination. Stretches of streams within the watershed have been rated as

low, medium, or high priority.

Noel Mullett reported that there were requests for 29 municipal facilities to be

dye tested. The priority map will be used to determine which facilities to dye

test first. If not all 29 facilities are tested in 2013, they will be rolled over into

2014.

Mark Kowalewski thought that the number of Wyandotte schools to be tested

may be inaccurate. Noel will check with Dean Tuomari to make sure the

count is correct.

Noel Mullet provided a report on municipal facilities dye testing, drain

inspections, and complaints during the April-June 2013 quarter.

IDEP training will be held on September 24, 2013. The training was set for

Flat Rock but the cost may be too high. Mark Gahry offered Brownstown

Township facilities as an alternate location.


The ADW learned that it was not successful with its 319 grant application

from 2012. The team will be talking with the DEQ to determine why the

application was not successful.

Vicki Putala talked about the upcoming SAW grant.

o Applications are expected to come out in October and can be

submitted starting December 2.

o The ADW is an eligible applicant.

o The tech committee met to brainstorm ideas for grant projects.

Ideas include: Collaborative PEP/PPP and IDEP, develop post-

construction runoff controls engineering standards and

ordinances, collaborative pollution prevention/good

housekeeping, TMDL implementation plan, update monitoring

plan, develop framework for sustainable storm water funding.

Greg Kacvinsky (OHM) gave a presentation on sustainable storm water

funding.

o Many communities have infrastructure in a state of disrepair and

have no way to fund improvements.

o A typical rate is $4-7 per month and charges are usually based on

amount of impervious surface.

o There are 9 storm water utilities in Michigan (Jackson is

currently being contested).

o Jim Gorris stated that he believed there would be complaints

from citizens over a storm water utility. Ric Lawson responded

that if the ADW develops the utility as a group, it takes pressure

off the individual communities.

o Vicki pointed out that there are no strings attached with using the

SAW grant to provide a framework for a storm water utility.

ACTION: There was a motion by Grosse Ile for the technical

committee to begin work on the SAW grant. Seconded by

Riverview. Passed unanimously.


Ric Lawson provided a summary of the water quality monitoring.

o Total Suspended Solids were not in excess at any of the sites.

o Total Phosphorous is continuously exceeding at all sites.

Macro-invertebrate sampling showed the Stream Quality Index flattening out

or declining in some of the creeks. This could be weather-related or some

other trend. It needs to be further analyzed.

Noel Mullett provided a summary of Wayne County progress evaluation

activities from April-June 2013. There has been good participation from

schools.


i. Rain Barrel Sale

The rain barrel sale was held on May 11, 2013. There were 75 rain barrels

sold at the event.

Educational materials were also distributed at the sale.

At the last Public Education committee meeting, the committee made notes

of improvements for future barrel sales.

Mark Gahry reported that Brownstown has sold almost all of its 50 barrels

that they had purchased. Mark asked if communities could purchase

barrels again at a reduced cost. Leah Groya will contact Great Lakes Rain

Barrel to ask.

Mark Gahry said that Brownstown has an April event and would be willing

to host the rain barrel sale in 2014.


Noel Mullett reported that 15 of 26 ADW green schools accepted the offer

to get a tree.

It would be very helpful if ADW members could step up and assist the

schools in getting their tree planted.

The program is partnering with the Wayne County Conservation District

to make an event out of the tree planting, which will be done in early

November.

iii. ADW Calendar Update

Ric Lawson brought some sample calendars to the meeting. Ric will

email Elizabeth a pdf of the calendar to distribute.

Photographs in the calendar came from both professional and amateur

sources.

The calendar features a “water hero” theme and includes tips, a watershed

map, and other information.

Calendars will be printed in August. If you have any comments or input,

please do so asap.

The Public Education committee will decide the best way to distribute

the calendars.

iv. Website Update

Leah Groya reported that the ADW webpage now has an educational

resources page. The new page provides a central location for storm water

related resources.

If there’s a good resource that you use that should be added to the

educational page, please email Leah.

v. Watershed/Creek Crossing Signage

The ADW is trying to document sign locations that have already been

placed throughout the watersheds. A map will be created to show where

these signs are currently located.

The next step will be to contact communities in order to get more signs in

place.

5) Other Items and Announcements – nothing to report


The team will set a 2014 budget planning meeting.

The tech committee will begin working on the SAW grant.

Leah will contact Great Lakes Rain Barrel to see if communities can purchase rain barrels

at a reduced price.

Ric to email a pdf copy of the calendar to Elizabeth to distribute to the ADW.

The PE committee will decide how to best distribute the calendars to the ADW members


The next meeting was set for Thursday, October 17, 2013 at 1:30 pm at Wade-Trim.

8) Adjourn

Allen Park

Belleville

BrownstownTownship

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

GrosseIleTownship

HuronTownship

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

Sumpter Township

Taylor

Van Buren Township

WayneCounty

Westland

Woodhaven


School District

Wyandotte


Thursday, October 17, 2013

1:30 pm

Wade-Trim


Taylor, Michigan




c. Approval of July 18, 2013 meeting notes Action



b. Review Current ADW Bylaws Action

c. Election of ADW Treasurer Action

d. Election of ADW Secretary Action

e. Election of ADW Vice-President Action

f. 2014 Budget Action

3. Permit Update



a. IDEP Activities

Facilities Dye Testing Information

IDEP Training Information


SAW grant Action

c. Progress Evaluation Activities Update Information




Watershed/Creek Crossing Signage Information


a. ADW Annual Report Information



8. Adjourn Action

Allen Park

Belleville

Brownstown Township

Dearborn Heights

Ecorse

Flat Rock

Gibraltar

Grosse Ile Township

Huron Township

Inkster

Lincoln Park

Melvindale

Riverview

Rockwood

Romulus

Southgate

Sumpter Township

Taylor

Van Buren Township

Wayne County

Westland

Woodhaven


School District

Wyandotte


Meeting Notes

October 17, 2013 1:30 pm





Dan Brooks, City of Dearborn Heights

Brent Florek, Charles Raines for Gibraltar, Grosse Ile,

Riverview, Rockwood


Mark Gaworecki, Hennessey Engineers for Belleville, Southgate,

Woodhaven

Jim Gorris, City of Gibraltar




Roberto Scappaticci, City of Romulus


Robert Burns, Detroit Riverkeeper



Jessica Koerner, MDEQ

Ric Lawson, HRWC


Vicki Putala, OHM


Brian Woodworth, Wade Trim





and there was a quorum present. b. Addition or Changes to Draft Agenda – There were no proposed changes to the agenda.

c. Approval of July 18, 2013 meeting notes. ACTION: There was a motion by Gibraltar

to accept the July 18, 2013 meeting notes. Seconded by Grosse Ile. Passed

unanimously.



Noel Mullett provided a financial status summary for 2013.

The ADW has paid $240k so far in 2013 (includes amounts paid from grants

and grant local match).

It is projected that there is still $169k in obligated funds for 2013. There is

$200k available from dues collection so it appears that there will be leftover

funds to carry over to the 2014 budget.

Ric Lawson stated that he feels the way the grant match funding is displayed

in the financial status summary is confusing. Noel stated he will talk to Razik

and see if there is a different way of displaying the information.

Several communities only sent in their 1st dues payment for 2013. Razik will

be sending reminders to those communities.

b. Review Current ADW bylaws

At the last finance committee, there were a couple suggestions to changes to

the ADW bylaws (example – allowing official vote via email).

If any changes are to be made to the bylaws, they should be made all at one

time.

The officers will meet with Patrick McCauley in January to go through the

current bylaws and identify any possible changes needed.

c. Election of ADW Treasurer – there were no volunteers

d. Election of ADW Secretary – Roberto Scappaticci from the City of Romulus volunteered

for the position. He was elected to the secretary position unanimously.

e. Election of ADW Vice-Chair – Jim Gorris from the City of Gibraltar volunteered for the

vice-chair position, pending his re-election as mayor. He was elected to the vice-chair

position unanimously.

f. 2014 Budget

Prior to the meeting, the technical and public education committees met to

develop the 2014 budget. The proposed budget and work plan was presented

at the meeting.

In 2013, the budget was $405k. This included the toxics grant. Without the

toxics grant included, the 2013 budget was $225k. The proposed budget for

2014 is $261k.

Some of the activities that the ADW is currently doing could be funded by a

SAW grant. If the ADW proceeds with, and receives an ADW grant, many of

the budget items could be paid for.

An estimate of the remaining dues carrying over from 2013 is $54k. With

that amount carrying over, $207k in new dues would need to be collected in

2014. Therefore, it is proposed to collect 70% of the typical ADW annual

dues (80% was collected in 2013).

2014 IDEP work plan – the proposed work plan is very similar to the 2013

work plan. The facility dye testing budget has been increased for 2014.

2014 PEP work plan – the proposed work plan continues green infrastructure

outreach, looking to purchase 15 new creek/watershed signs, website upgrade

to incorporate information on the ADW website that was previously found on

the individual watershed websites, increased budget for rain barrel sale,

member survey to see how communities are communicating with public, and

pet waste education (replacing calendar budget, which will be done every

other year)

2014 Progress Evaluation work plan – the proposed work plan is very similar

to the 2013 work plan and the overall budget is the same. It is proposed to

work with more schools for macro-invertebrate monitoring

2014 General Facilitation work plan – the proposed work plan is very similar

to the 2013 work plan and includes meeting facilitation, website maintenance,

annual reporting, grant writing, contested case assistance (as needed), future

local grant match, and a contingency budget.

ACTION: There was a motion by Gibraltar to approve the 2014 budget.

Seconded by Romulus. Passed unanimously. g. Extend ADW/Wayne County Fiduciary Services Agreement

The ADW/Wayne County fiduciary services agreement expires at the end of

2013.

The agreement needs to be extended. There will be no changes to the

agreement except to update the dates.

ACTION: There was a motion by Romulus to extend the ADW/Wayne

County fiduciary services agreement, contingent upon review by Patrick

McCauley. Seconded by Wyandotte. Passed unanimously.

3) Permit Update

a. Contested Permit

Patrick McCauley provided an update on the contested case.

A ruling was given that it is a voluntary to operate an MS4 and not a

mandatory action. Therefore, it does not violate the Headlee

Amendment.

The court’s decision was based on a landfill case.

Patrick indicated that a recommendation has been made to file an application

with the Michigan State Supreme Court. The following have to be

established: matter of significant public interest, major significance to the

state, decision of the court of appeals clearly erroneous.

The contested case is still on hold and Patrick indicated that they would like

to keep it open while the Supreme Court makes its decision.

b. Response to ADW Letter to Gov. Snyder

In March 2013, Mark Gahry sent a letter to Gov Snyder on behalf of the

ADW. The letter expressed concerns with the permitting process. The hope

was to get a response from Snyder but he instead passed the letter on to the

DEQ and concerns with the Headlee Amendment were not addressed. The

ARC received a similar response letter.


a. IDEP Activities

The GLRI toxics grant work has been completed. Approximately 1.5 million

gallons/year of polluted water will be removed from the ADW and Rouge

watersheds. 1.5 million pounds of household hazardous waste was also

collected.

Facilities dye testing will soon begin in Gibraltar and Southgate.

ADW members should expect to be contacted regarding the start of a project

to establish a watershed-wide GIS database and map of known outfalls to

waters of the state.

There were 64 attendees at the IDEP training held on September 24, 2013.

An additional training workshop has been scheduled on October 22 in

Farmington Hills to accommodate extra attendees.

There were two hotline complaints received originating from the City of

Taylor. Clean up action was taken in both cases.


The PEP/Tech Committee met and put together a scope for the SAW grant

application. The purpose of the grant would be to aid with permit

compliance and to fund many of the collaborative activities done by the

ADW.

The main tasks of the SAW grant will be:

o Update collaborative PEP

o Update collaborative IDEP

o Update post-construction control standards

o Develop collaborative pollution prevention/good housekeeping

practices

o Create a collaborative ADW TMDL implementation plan (green

infrastructure projects and target areas to reduce pollutant loads)

o Update monitoring plan

o Develop a framework for sustainable stormwater funding

(provide the information necessary for communities to take the

next step if they want)

The ADW can apply under the MS4 category or stormwater category. After

much discussion it was decided that the stormwater category was the only

one that made sense for the ADW.

ACTION: There was a motion by Brownstown Twp to submit the SAW

grant application by the due date. Seconded by Wyandotte. Passed

unanimously.

ACTION: There was a motion by Brownstown Twp to authorize the

Chair to complete and execute the form resolution on behalf of the

ADW. Seconded by Wyandotte. Passed unanimously.


Ric Lawson provided a summary of the water quality monitoring.

o Water quality monitoring was completed at 12 sites

o 400 hours of volunteer effort were involved

o Data is still being processed and will be analyzed in the

upcoming months.

Macro-invertebrate monitoring – 12 schools have been scheduled to

participate at 15 sites (HRWC has 3 sites)


i. ADW Calendar Update

The calendars have been delivered. It is strongly suggested that

communities get the calendars out now.

The ADW would like feedback on how communities distributed the

calendars.

The ADW had budgeted to print 25,000 calendars but there were extra

funds available due to money saved on photography so 35,000 were

printed instead.


Trees will be delivered Nov 5 and pickup will be Nov 7. Please

coordinate with Noel if you are able to partner with your school.

iii. Watershed/Creek Crossing Signage

Work is currently underway to contact communities in order to get more

signs in place.

The goal will be to have at least 1 sign installed in each of the ADW

communities by year end 2014.


a. ADW Annual Report – Many of the ADW communities have a progress report due

November 1. The ADW report will be completed by next Wednesday.


Noel will talk to Razik to see if there is another way of displaying the Wayne County

match in the budget spreadsheet.

The officers will meet with Patrick to discuss changes to bylaws (January).

Vicki/Mark/Patrick will work together to complete the SAW grant resolution form.

Team will complete the ADW annual report by next Wednesday.


The next meeting was set for Thursday, January 16, 2014 at 1:30 pm at Wade-Trim.

8) Adjourn

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